001e e e 9:00 I will call the meeting of the Walk hatch Independent School District Board of Trustees to order let the record show we have six trustees and attendants and this meeting has been duly called and notice that this meeting has been duly posted for time and many required by law I do not have any need for a closed session so we will move into our open Forum at this time I not believe we have anyone signed up to speak so we will move straight into our action items which is action item a consideration with possible action to approve an agreement with Ellis County to administer the trustee election on May 3rd 2025 at an estimated cost of $29,400 Mr C good morning board thank you Mr President um this is a very common
002item we've brought to you the last couple of years uh that we have contracted with the county or would like to contract with the county uh to conduct our elections uh they have uh all the training and knowledge uh required to make sure we have a compliant election uh there is one significant change though on this contract um the shared costs that come with County uh conducting these elections generally uh fluctuate based on the number of districts that are participating in any given year uh so one thing is of benefit to us as a district is that these costs are are shared with all the other entities that are having election on May 3rd uh for this year generally it's going to be your cities in your counties uh I mean cities in your school
003districts uh as they have trusty elections and or uh city council elections and maybe some uh Bond elections uh throughout the various precincts uh one thing of note this contract is a significant increase for us this year it's about 15,000 more than it was last year uh but overall the cost to administer the election is about $25,000 Less on the appraisal district or from the county side so that tells us right there there are not a whole lot of entities that are having election this may so wanted you to know that that is a little bit of a difference uh we're used to the cost for us being about 10,000 to 15,000 and so this year it is going to be about 30 and that really is coming from uh a lack of other entities
004having an election this year so just wanted to make you aware of that uh but we do have funds in the budget uh to hold uh the truste election uh at this time other questions for Mr Colin okay any a motion to approve action item a is presented motion Mr Cooper second second by Mrs creal any other discussion all in favor say i i v say a motion carries 60 okay action item B will be consider with possible action to approve the certification of provision of instructional materials for 2025 2026 thanks sir board this is uh you may remember this from previous years of the T certification uh this is our annual certification it is at your Das seats um it is our annual certification to tea that for next year uh we are going
005to be delivering instruction in the required content areas and a listing of the materials that we're going to be using for Prim primary and secondary instruction uh in those content areas it is a little bit earlier than it has been in previous years we normally would bring this to you uh at the April meeting or even at the early May meeting uh but this year it's been accelerated because uh to put in our order for the blue bonnet materials we have to have this certification done and the ordering window for Blue Bonnet uh closes at the end of this month so we are asking for your consideration and approval of the renamed certification of provision of instructional materials for 20252 anything from Mr C U Mr C Calon is there a fiscal note with this
006or um is it just to prove that we're going to do this no ma'am this is just telling tea what materials we intend to use and so uh whether we're using State instructional materials allotment funds for it local funds or any other funding source is not of concern to the state at this point they just want to know what materials we're going to use to provide that instruction I guess I'm little confused because it doesn't say U blue Bonn it anywhere on this page is it deep in the pcket it probably is uh it's broken up the various sections are broken up by uh category okay so you may be looking at there's a bunch of fun pages to start with but when you get into um so like question 5.1 uh we're looking at
007well let's not start in the middle of one let's start at five uh question 50 is only El AR for K through 5 and so you may get to another section later that's uh El for 6 through 8 and so you will see blue bonnet uh on U actually you won't see blue bonnet on there because we're using it for math we're not using it for El yes so you got to make sure you're in the right section page 13 yeah page 13 is where the math is favorite inform okay I just you know cuz it just kind of has it doesn't have a lot of information we're using Blue Bonnet on page 13 for K5 map and then it is also listed for 68 map which is Blue Bonnet learning or blue bonnet math
008which was Carnegie and that's what we're using for seventh grade and that is on page 14 okay and that is seventh and eighth grade just seventh grade for next year okay okay okay thank you very much anything else Mr Colin okay I need a motion to approve action item b as presented so motion by Mr timman second second by Mr pits any other discussion all in favor say I I I oppos say nay motion carry 60 mve into action item C consideration of possible action to approve procurement of rental crates and moving services from rent a crate for the relocation of global hos schole and Coleman Junior High this summer at a cost not to exceed $85,000 b as my friend Lee avenin would tell me this is a belts and suspenders uh action that
009we're asking for this morning generally the cost of moving Global and the cost of moving um Coleman are not above 50 so they will not require your approval but because they're happening at the same time with the same vendor uh it does exceed 50 so to make sure that no one is is thinking that we're trying to separate a common purchase into multiple purchase orders to get around the $50,000 threshold we're asking for your approval of this uh item this morning um we physically are not going to have the sport services staff to be able to do all of this moving this summer in addition with all the other work orders that we're going to be attending to this summer and maintenance of our campuses uh it is there are budget funds available uh within
010the bonds uh to go in and do these moves uh so we are asking for your approval this morning to let us Outsource uh the summer relocation of global high school and Coleman Junior High uh with renter crate at a cost not to exceed 85,000 so moved okay is there a second second any other discussion okay all in favor say I I oppos say nay motion carries six Z moving on to last our last action item D would be consideration with possible action to approve the purchase of additional hbac units for wachi Creek High School at it cost not to exceed $950,000 B do you know that when we went through our uh GMP setting for walk satche Creek we had the four GMP components we had the early the site work uh and we
011did that with the building not fully 100% designed we knew generally where Foundation was going to go where we needed to do site work but we didn't have all the walls uh within the building fully set when we did HVAC it was the same general idea we had a $5 million uh request that we asked for you to purchase HVAC outside of the contract with uh Pogue that those would be owner supplied and that within the contract those would be installed uh as part of of the construction of the building when we did the procurement of hbac we did that with 90% drawings and so when we got to the final 100% drawings and some revisions that have been made in various parts of the building uh that we got to full GMP with uh
012there is a need for additional hbac units at the campus uh we do believe that number to be under 950,000 but we are asking for your approval this morning uh of those additional units at a cost not to exceed $950,000 it is 46 additional units uh at a cost of $949 9,453 but uh we're asking for a little bit of of wiggle room to 950 just to give us a little bit of of uh extra coverage there the round numbers make it easier on me too just so you know thank you any questions for Mr col Mr C I assume this will be still in the bond yes ma'am okay it's still in the bond and it's still on budget this is not increasing our GMP any uh as we talked about last time when
013we were setting that final GM we do have some allowances and contingencies uh for exactly these kind of purposes things that that uh we didn't have designs fully baked when uh we put out the early site packages Andor items that that we may uh as we go through the project decide that that sounded good at first but we would like to do this a little bit differently going forward so this do not increased the overall cost of the project uh it would be using some of our allowance money that we have in there okay I'll entertain a motion to approve action item d as presented so moved motion M Mr Timberman our second second by Mr McCutchen any other discussion all in favor say i i v say nay motion carries 60 and our last
014item would be a motion to adjourn motion by Mr Cal second second by Mr Pitts all in favor say I I motion carries 60 thank you guys very much thank you board