Waxahachie Board Meeting 3-3-2025

001e four o' I call it meeting of the walki Independent School District Board of Trustees to order let the record show we have five trustees and attendance and this meeting has been duly called and notice that this meeting has been duly posted for time and manner required by law first item on our agenda will be our budget workshop for the 2025 2026 fiscal year Mr cby thank you sir good afternoon board and Dr AIT uh tonight or this afternoon I guess is our uh first installment of our budget workshops for the 2025 2026 fiscal year um as you may remember in years past this is a multi multi- meeting multi Workshop approach uh and so the first time we will uh kind of give you where we're thinking and and hear from you what our

002priorities are or should be for next year and then the next meeting uh will likely be in June uh it Norm normally be in May but with the legislature in session we'll go ahead and have it in June we'll give them some time to to hopefully approve some uh some items and that way we'll have greater Clarity going into next year but we'll meet again in June and do another workshop and that way it's kind of the halfway point we'll let you kind of we'll show you our work and and tell you uh you tell us if there's anything you would like for us to change or do different going into it and then the last one will be in August and that's the uh board just so that you know what we're adopting with

003the budget that's that meeting in August so that that's our three-part budget Workshop Series today we'll focus a little bit on fund balance current year developments legislative updates uh we'll go real quick through budget mechanics uh we'll review our instructional changes for next year and then discuss our expectations and our priorities for the 2526 fiscal year we'll start off with fund balance fund balance is uh is always an important topic for us to talk about uh you've got a table and a chart showing a fund balance Trend so this is the total general fund fund balance whether it is committed restricted unassigned available for use um this is total fund balance in general fund from fiscal years 201819 through 2324 um so you saw a a nice Rebound in 2223 uh we were able to

004make uh some good progress there in uh getting our fund balance back to 25% or three operating months uh we were able to hold steady in 23 24 we did not have much of an increase uh in fund balance from 223 to 234 and there's a lovely uh date typo in the fiscal year ending in that First Column uh it was not a two-year fiscal year uh but we did increase fund balance about 100,000 uh from 223 to 234 uh so we are sitting again right about that the uh 90day Mark a little bit less than but right about 90 days and we're in really good Financial Health uh in the general fund with their fund balance oh that's a really good question where's my calculator hold please let's see uh right about 30.5 million

005uh so we're just a little bit under it but again in really good Financial shape uh fund balance just kind of you know we've talked about this in years past but fund balance is the uh is the fund that gives us latitude to be able to go out and do things that we otherwise weren't prepared to do uh it gives us the ability to go do mainly Capital Improvements or one-time expenditures don't like using uh fund balance for personnel matters because fund balance is an exhaustible resource and Personnel unless you just have a really really special unicorn uh they are not a one-year engagement that's a recurring cost uh and we don't like to use up our fund balance on a recurring cost so fund balance uh generally would be if we uh if we

006needed to go replace all the security Camas cameras at Simpson for some reason I don't know why uh but if we did we would use our fund balance to do that with because that would be an otherwise unplanned expense so I don't know that I have any more gray hairs to get I think they start letting loose next um but honestly I would tell you that if we're going about 25 million or below because we're a growing District uh 25 I'm going to start scratching my hair out 20 I'm probably really going to be seeking some medication to relieve the stress so that's as a growing now if we were a more flat District if we were kind of built out and we were kind of at our peak of enrollment we really thought we

007were going to be stable and or declining going forward that's a different conversation but as a growing District I know our needs are going to continue to grow and they're going to get uh exponentially bigger as our fund as our uh budget every year grows so to me I don't want to dip too far into fund balance at this point because we know that we are still growing um so I hope that answers your question thank you and Mr tman I I appreciate your questions uh as a reminder this is a workshop so feel free the give and take as we go through slides you don't need to wait till the end so thank you for setting that example current your operations this is something that we haven't really done with you in the past

008so wanted to kind of highlight where we are this year so this year for Revenue we anticipated we would have a student enrollment of about 11,300 if you're a member back to August I tell you every year I don't really care what enrollment is because I need students here we get funded on average daily attendance not actual enrollment uh there is a bill to changeed that in the legislature there's been a bill before and it hasn't gained any traction so as of right now I'm worried about average daily attendance not so much enrollment but I know enrollment has to be a factor of average daily attendance how many kids do I have how often do they attend gives me average daily attendance so uh a backwards in calculation of we estimated student enrollment to be

009about 11,3 we're about 11,2 uh at this point so about 100 students less than what we anticipated uh attendance funding rate that is my calculation of average daily attendance divided by total student enrollment some students we don't get funded full days on so prek students I get funded half day for prek they can be here all day but I only get funded for half day so when I look at attendance rate it does it's one thing to tell you I have a 94 4.8% attendance rate but that doesn't uh directly correlate into a funding percentage I have to look at my allocation of students which ones qualify for full day which ones qualify for half day funding so I'm looking at that attendance funding rate to see that we're pretty online with where we've been

010in the past about 93% of my enrollment will directly translate into average daily attendance at the end of the day so if I get a real bubble in a uh prek class that number might dip if I get a real real uh shallow prek class that number may go up a little bit uh but overall our our uh enrollment is staying pretty steady year toe in terms of breakdown by class by student class not by any other metric Mr colon is that another thing that is looking to maybe be addressed in the state legislature is full day prek being funded there is a there is a bill uh in the legislature it's not been identified as a priority item or emergency item so it's not being uh considered at this point but yes ma'am this

011is uh at least the second legislative session that I'm aware of uh that a move from average daily attendance to enrollment based funding has been filed no that's I didn't ask you I ask you about pre oh yes ma'am sorry prek yes uh there is a bill to move prek to full day as well when Governor Abbott uh some years ago uh he put out a high quality prek uh expectation program uh and that was to move to full day prek but the legislature did not put funding behind full day prek okay they told us that they would fund prek at half day and that we could use an Early Education allotment uh that was really more geared towards uh math and scence or math and reading at uh grade levels prek through three um

012so that was additional funds to give us some more resources to address those needs uh that was the the um suggestion at that point was to use the Early Education allotment uh for the the additional expenditures for going to a full day prek program okay and back to the other I am hopeful that if we get anything we'll get the U change to enrollment based with the other 42 States maybe but yeah last time I looked we were one of five or one of six that only do average daily attendance so I apologize for assuming I knew what your question was going to be on that I will closely next time that's okay all in if you look at Tim student enrollment and average uh or attendance funding rate uh that goes into our calculated

013average daily attendance we're right behind where we thought we would be at this point about 100 18a behind uh from a funding perspective that would yield a little bit less revenue from the state standpoint uh but not catastrophically less uh Miss Timberman we will not be scratching out our hair and and uh and watching it all release from my head uh with that number so we're in the ballpark we're feeling okay uh estimated state revenue for this year uh in our budget is about 46.7 million uh the question mark is because we've had a uh a not so fun cold and flu season between January and February so uh we have that same season every year uh we always have some days that are rougher than others as it comes to funding uh so we'll

014keep monitoring it through the spring and see exactly where we end up Ada wise at the end of the year but uh right now we we look to be pretty close to On Target uh as it relates to what we thought we would have and where we were at the end of the fall semester one other question so uh back to the flu season can we only apply for one day or can we apply for more than one day for my understanding but if Miss M knows better I'm going to let her chime in my understanding is we can get one day for the low attendance day waiver okay believe so okay we had a couple of days two days I believe back to back that we were districtwide in the 80s 83 884 uh

015both days would qualify for the attendance funding waiver but it's my understanding only one of those we can actually submit a waiver on the reason I asked is because I was in Austin and someone indicated in one of our discussions with the legislature that um we could apply for waivers and use the plural so I was I keyed on that so be sure with misson that we are fully in compliance and taking advantage of every waiver opportunity that we have uh but we'll have to bring those to you for a before we submit them yeah uh realistically at this point there's no rush on those uh because we don't submit that until June with the full year uh data information so yes ma'am we will make sure that we're accurate and that we're taking advantage

016of everything we can I just when she was explaining it to the our legislator she she said days we can apply for waiver days and I was like okay let's anytime you're expecting singular and get a plural it's always a shock thank you so yes ma'am legislative update it is legislative session right now there have been over 3,600 bills filed uh this is not the most current I made this slide about a week and a half ago so that number is probably uh higher at least 720 are related to public education or k through2 education 90 are related to property taxes 75 to school governance and 62 to school Finance so uh at this time we know the legislature is working through um vouchers or education savings account uh we know that there's been a

017bill filed uh in both uh the house and the Senate that would increase the uh basic allotment by $220 just to give you a general idea of what that would mean funding wise that's about 2.3 addition uh million additional dollars for wache based off of our current Ada so it is something it's not it's not nothing uh but it's it's uh not exactly uh an increase that we keep up with inflation since the 2019 legislative session uh we know the priorities for the uh legislature also include property tax compression uh so we will keep monitoring um where those bills go uh just as a reminder property tax compression uh while it does add additional money to public education it is not new money for public education it's merely replacing the local tax dollars from last

018year with State monies from Austin this year as we compress the tax rate so um we will keep monitoring those and let you know as important things come along budget mechanics revenue and expenditures uh this section truly is is about leveling and making sure we're all in the same a same spot as we get ready for revenues and expenditures uh going forward so we have three uh Revenue types we have local state and federal generally local and state for waat ISD are going to make up about 99.5 99.9 uh% of our budget the only Federal uh monies that we have in the general fund are Char's reimbursements uh that program have seen significant number of changes uh and changes that I would not tell you are are for our benefit uh the eligible services and

019programs keep getting smaller and smaller and the paperwork and documentation required to claim those expenditures keeps getting more voluminous so at this point we are truly anti or exploring whether or not to continue with the chars program as a district um going forward so our revenue from that used to be about 2 and a half million uh last year it got significantly reduced to roughly 1 million this year we're seeing that drop even further to about 300,000 so um over time we're seeing we're seeing how this trend is going if we pull out a chars it doesn't have to be a permanent decision it could be a we'll pull out wait and see when all the changes get finalized and see what the new landscape is and see if it makes sense for us to

020participate going forward uh which is kind of where we're leaning right now but that'll be a decision that that Administration will be making here shortly uh as we get into the next federal fiscal year uh there will be challenges for us if we start the year and then decide we're going to cancel it so we'll uh we'll be making a decision before the federal fiscal year starts in October Mr col yes sir how much did you say was available in Char I know you said it went from Two and a Half went down what was so it's stair Ste down so we used to receive about two and a half then last year the year before was about a million and now it's about 300,000 okay uh so we're seeing a a significant decrease uh

021through the rules that are being set by hhsc at the state level thank you Mr C sorry would you explain the tuition from other districts I didn't think we had many we don't get much uh but we do have some that if we're providing say if we have open seats in CTE we could always let another District send a student over for a CTE program within that there would be a cost based or tuition share uh that we would ask for some help uh with the cost in that program that's generally uh what you see uh more in that in that tuition side okay thank you yes ma'am if that was too many words and you like it graphically here here is the graph that showing the same general thing local makes up about 55

02250% of our general fund Revenue stay about 42 43% and then Federal again around 1% half a percent somewhere in that range uh before the 2019 legislative session uh this chart looked a little bit closer to 60 63% local um about 35 or so State and then the rest Federal uh with the changes from House Bill 3 in 2019 you saw us get more more to a 50/50 uh and since 2019 the local has started to creep uh towards the state side a little bit more so local taxpayers are providing more than half of our support uh in the general fund operate as a school district every year local Revenue 99% of our local revenue is made up in property taxes um we will receive an estimate of certified values from the comp TR or

023from the local Appraisal District by April 30th we will get certified values from the appraisal District by the end of July the 25th um commentary on the side this is what makes the process really hard to ensure accuracy so we're going to go through budgeting and we're going off of an estimate that we get in April and then our next update is going to be in July at the end of July by the time we get that we've already prepared your budget book for you we've already started our uh publication of uh budget estimates that go into the newspaper so at that point it's really more of a double check hey are we close are we in the ballpark on uh property values cuz that's going to tell us what our property taxes are going

024to be uh we really don't like scrambling at the last minute on that so um we try to be conservative and we hope that Cathy's numbers come in a little bit higher than we anticipated because then that makes uh everything work for us going forward new at tea we have to submit to them to tea our certified appraisal data and tea tells us confirms what our maximum tax rate data is uh to be in compliance with state law and that has to happen before we can publish and post our rates which has to happen before we can hold that meeting to adopt the tax rates in the budget for the next year and then we assume a 99% annual collection rate on the levied taxes uh I'll show you here in just a minute why

025that's important other local Revenue items generally we use the Sally method the same as last year um unless we have a reason to change it so when interest rates when we know those rates were near zero right after uh 2010 and then the Great Recession we didn't budget a whole lot for investment earnings now that those rates are north of four and a half 5 a half% we do budget we have we have modified our approach and we budget more for investment earnings so uh it's that kind of stuff if we had a State title run in any athletic we would probably budget some more Revenue the next year for athletics U but then the following year probably dial it back to uh more of our constant where we are so we don't generally uh

026mess with many of those local Revenue items mainly because we don't want to be super wrong we we don't want to make Personnel decisions off assuming that Athletics revenue is going to magically increase 20% in a year because when it doesn't now we've hired people and that's when we start using fund balance for recurring cost instead of fund balance for one-time cost it's not to pick on Athletics it's just he's here so it's fun to pick on him while he's here um other local Revenue items we are more likely to reduce uh local Revenue items without compelling evidence than we are to increase them again that's a conservative approach uh to make make sure we don't get out in front of our skis as we go forward told you on property taxes we assume a

02799% annual collection rate show you our collection rate over the last couple of years uh while we may assume a 99% collection rate what we have actually experienced over the last two years is a 97 and a 96 and a half% uh property tax collection rate so what this is telling you is that in the year of Levy in the current year uh the my current year collections in the year of Levy are about 97% of my Levy or 96 a half% of my Levy over the last last two years the trend we're going to continue to watch uh I don't really have a good explanation for it um but we will continue to watch that which may change our calculation of expected property tax revenue going forward uh so if this trend continues we

028will have to scale back from 99% uh you will see some years we were close to 99 and 3/4% of the current year Levy uh but that was s years ago and three years ago so we'll continue watching this trend but we are we are seeing a little bit of a downward Trend right now and hoping it's just a blip on the radar Mr C yes ma'am how many million dollars is that just out of do you know uh our property tax revenue is about 70 million so every 1% is going to be about 700,000 uh so 3% 700,000 2.1 million okay if you assumed a perfect collection of 100% about 1 and A5 million if you go off of our historic average at 99% okay thank you yes ma'am I'm glad you asked a

029question I could do mental math on because I didn't have to bust out the calculator again it's kind of embarrassing for the CFO have to bust out the calculator yo you're good tax rate history uh that that was filler for I needed to catch my breath tax rate history just kind of wanted to show uh the board and the public what our tax rate has done since 20178 uh so you remember 2017 2018 2019 those years uh 2019 is when we hit the legislative session with house bow 3 and the tax rate compression so since the 2019 legislative session you've seen that tax rate decrease to about 75 cents uh for um the M side of of things that's a better part of a um let's see that's 25 35 you're looking at about a

03042 Cent decrease in that M tax rate since the 2018 2019 school year um on the other side you're seeing the ins rate generally remains unchanged unless we have a new bond issue or a new debt issue uh in 2324 that was the result of the 575 million uh of bonds from the 2023 Bond proposition uh you see that has held steady at 4129 we're we're meeting our parameters on that in terms of value growth and uh interest rate uh environment for those bonds to be issued in so right now we have no uh expectations for that ins rate to increase uh it's holding at 4129 so our model is is pretty solid at that point all right full disclosure this is in Google and I still haven't figured out how to change billions to

031properly be spelled correctly so we're rolling with it shown in misspelled billions is our freeze adjusted tax flow values uh you are seeing a an increase in our freeze adjusted tax flow values but I would like to point to uh from 2022 to 2024 that line has flattened out as compared to the increases between 2020 and 202 2 there was a market increase in 2021 that saw a significant rise in our property values about the time you started seeing uh on your personal statements you started seeing land values really shoot up uh and then you also saw some adjustments in the improvements values since then improvements have kind of slowed a little bit but land is still carrying the Bell weather on a lot of these property value increases so uh this does take into

032account uh the change in uh taxable uh values so this is uh with the increased of the homestead exemption so from 40 to 100,000 that's going to be part of the reason you're seeing a flattening of that curve is more home property became non-t taxable when we increased the $40,000 homestead exemption to 100,000 uh but it does capture newly built properties so any new new value that's added to the role would show up on this uh it shows you though that we we still have a lot of our property is residential Homestead uh and so that increase in the homestead exemption and will'll flatten out that curve for us the more traditional way to stall enrollment Trend board this should come as no surprise to you as as we do a quarterly uh update on

033demographics and this is keeping in line with kind of where we were back in 20156 we had a little over 8100 students and in 2425 just under 11,200 students uh that is that is a pretty good clip of growth in there for a district of our size we expect that growth to continue we do not expect it to continue at the rate that we originally were anticipating so if you back up the demographic reports to 22 23 somewhere 21 in that range you'd be looking at an annual growth of four and a half to almost 6 and a half% uh every year for the next decade uh we have seen that slow down to one and a half one and 3/4 to two and a half% growth we do expect growth to continue as we

034talked about in our our demographics report uh but we expect it to be 3% about 3% topping out maybe 3 and a half% over the next 10 years instead of uh the Super Hyper prospered ISD type growth at 6 and a half% annual growth uh but we're still in a growing position so we do anticipate growth uh I do anticipate that our our newly built campuses will add somewhat to the growth estimate as you put uh the new campuses on on ground I think we will start seeing uh some students come in especially in that immediate area around them because of the development that the new campuses will drive but we are still in a growth position and so uh Miss Timberman to your question at the very beginning about fund balance this is the

035thing that that keeps me up a little bit if we ever start getting that fund balance too low for Comfort uh this is the thing is knowing that we're growing and that budget's going to grow and and trying to make sure that we have resources for students and teachers as they need it going forward way too early so this is generally what we talk about at the as we're going through this the way too early projections so just to remind you of kind of where we were for last year originally the way too early is we thought we'd have about 10,600 kids and adaa if you remember about five slides ago we were about 10,400 kids is where we ultimately settled so there will be some play as we go through the remainder of budget

036season we will continue to refine those numbers we'll get more demographic estimates from the demographer we're going to try to play it concer conservative because again we don't want to get out in front of it and count on Revenue that we never actually receive uh sanity check on that 10,000 668 we assumed we would have an enrollment of 115 uh at the time again when we built the budget we we had dialed that back to about 113 so uh we took some more students off of our budget forecast which in hindsight makes me really really thankful that we did because now we'd be talking a 300 student Delta instead of a 100 student Delta and that's real money and we would really be uh in a bad way but we were assuming uh the attendance

037rate or attendance funding rate of about 92.3% off 115 traditionally about 93% so that actually felt like it was pretty comfortable uh but then we started really looking at demographic reports and expectations on the ground and we dialed back the 115 to about 113 uh so uh good job us being conservative and not not going crazy student attendance we've been hovering right around 95% uh that little uh hat in the middle there that that drastic increase that was the year that we got um a hold harmless from tea that was right in the middle of covid uh so assume that blip never happened and it shows you a much better Trend we were a little bit above 95 we dipped a little bit below 95 now we're approaching right back at 95% student attendance rate

038that's historically where we've been in the past um so we're hovering right around 95 we're just on either side of it um depending on the year and depending on what the cold and flu do to us during the year because I just can't help myself we've already covered this slide this is mainly the Char slide and and I told you earlier we're we are reviewing to see if we're going to continue our participation in chars it's a really beneficial program for our students but we need to also consider uh the staff cost and staff time that it takes to respond to all of the expectations for chars as to whether we're going to continue in that program uh remind you of our expenditures uh majority of them 80 85% or payroll uh and then we

039have contracted Services supplies other operating cost uh in The Debt Service fund only we have Debt Service uh with state law I cannot use surplus funds in the general fund to pay debt service anymore uh if you remember when we did the tax ratification election back in O 1516 1617 somewhere in that range uh we had an M rate of A14 we increased it to a17 so we added 13 cents to it we took the 13 cents from the ins side and that yielded about $4 million more in state revenue but it also meant that we had to make annual Debt Service payments out of the general fund so net effect was about a million and a half by the time we accounted for the increased Debt Service payments in the general fund it it

040earned us about a million and a half more dollars from tea long story to tell you that I'm under time budget right now and I had to fill something but uh that loophole has been canceled for us so we can't do that anymore so all of our debt service payments come out of The Debt Service fund which is supported by that ins tax rate and then we also have capital outlay expenditure that's in 6600 accounts payroll accounts for about 80 to 85% of our budget uh we do utilize Staffing guidelines at the campus level to ensure Equitable positions in light campuses uh all that say we make sure the elementaries are staff like the other elementaries Junior Highs are staff like other Junior highs and high schools like other high schools additional positions are funded

041through Grant funds uh and that may be a benefit to some campuses that other campuses may not receive uh we have some campuses that do not qualify for Title One funding we don't have many but we have a few uh so there may be positions that are on a title one campus that are not on a non-title one campus and that is merely result of one campus getting Title One funds and utilizing their funds for that purpose the other campus not qualifying for Title One funding so they don't have that position budget reduction committee so this has been a multi-year process so last year the budget reduction committee started looking at discretionary expenditures that 15% that we have control over that are not tied up into people excuse me so this committee uh met last

042year it's made up of a lot of District leaders some teachers uh PA professional staff campus principles uh so we have a a good uh cross-section of our district that serves on this or served on that committee last year um and they recommended a good number of of spending cuts discretionary spending cuts campus budgets uh pretty much every budget in the district was hit with a 10% reduction uh this year as we allocated funds secondary campuses volunteered an extra 10% um and so secondary campuses gave back 20% of their budget funds and then the other campuses and departments gave back 10% it's not perfect across the across the board we know that we have some mandatory spends from uh the state legislature so like CTE has a mandatory spend I can't really give them a

04310% reduction and if I'm not going to meet my mandatory spend I'm just going to have to give that money back to tea so there are some uh specific allocations uh GT uh Career Tech special education at risk and bilingual that come from the state that we will make sure that we're in compliance with their spend uh but if they're over that mandatory spend then we will uh Implement that 10% cut like everybody else received um that was last year this year a subsection of that committee um met or started meeting in October and we've met just about every single month to start talking about our staffing levels we know that as a district if we're going to make any uh bottom line recommendations for our expenditures going forward that about 80 to 85% of

044those are going to directly involve people we're not really going to move the needle just playing in the 15% sandbox of discretionary expenditures so this committee has met again since October uh and we have a framework so the committee uh wrapped up their work in February and they they gave a lot of feedback and suggestions cabinet met on Friday afternoon uh for about 2 and a half three hours and we listen to all of the input uh that our budget reduction staff committee had for us uh with a host of different items and we developed a little framework uh that we're still in the process of finalizing but we at least have some guidelines going forward at this point we have a recommendation from cabinet to trim approximately 1.3 million uh in expenditures for uh

045going forward and we know that's going to come out of personnel expenditures again the framework is not complete at this point uh we still have some items that we're looking into to see if we can't enhance that 1.3 million uh to make that a little bit more robust okay instructional changes for next year there's not a laundry list here uh the biggest instructional changes from Eureka to Blue Bonnet math um yeah that's it that's all I got for you there budget expectations so next year we are expecting about 300 more students Ada from this year yes ma'am how much is it that we're going to receive for us putting in place blue bot at math when you say receive is that through a grant to fund the purchase of it or is that through additional

046uh instructional materials allotment money well I understood that because uh blue bonnet is HQ that we were supposed to receive more I don't know if it's a if it's a grant or if it's just a strike fund or what yes ma'am so uh you're referring to additional funds for instructional materials allotment that we can receive believe it's $40 uh for the hqm component and an additional 20 if it's an open source uh material that's about the extent that I'm going to be able to answer your question though Miss gal because I don't really know uh where we fit in with that at this point so I'll have to get back with you and get you a better answer going forward okay thank you yes ma'am so for next year the demographer is estimating about 400

047additional students within the district so right now our our Revenue estimate is going to be looking at about 300 of those uh we're not going to budget all 400 uh we're going to budget 300 or maybe even a little bit less as we start diving into those numbers that number won't be shorted up until we get the next demographic estimate from the demographer to see if there's been any change in next year's estimated enrollment as a district if there has we'll prob and it's downward we'll probably be more conservative and shave off even more students uh off that estimate if it is an upward Trend we might keep the number roughly about the same again to be conservative make sure we don't get out in front of ourselves we do anticipate that taxable values uh

048in our district will increase um whether that's from additional value being added to the role or increases uh as Levy or as determined by the appraisal district right now I've placed 10% uh as the increase in property values there's no science to it I anticipate that our increase will exceed uh the compression rate from the state so we will and we're already at the tax rate floor uh so any additional increase that we have we will stay at that floor uh that floor is about 4% uh to stay at that floor so I believe we'll be north of that it does change a little bit on the backside in terms of state revenue calculations and recapture uh but as we start getting those uh value estimates from the appraisal district uh we will or hone

049in that 10% number we expect student attendance to return to about 95% it's we've been hovering on either side of it for a for a little while we anticipate we'll still be right around 95 all that uh leads us into local revenues we believe local revenues will be up about 3 million for next year uh but the downward side of that it's like a teeter totter when one side goes up the other comes down we expect State revenues to decrease about 1.7 million we expect our recapture payment to potentially Inc increase about $500,000 and so if you do plus local minus State minus additional recapture you get about $800,000 of additional revenue for next year uh off 300 students U before all of the compressions we would expect about 2 million 1.8 to 2 million

050in additional Revenue with 300 students so uh it just kind of shows you the impact of that Revenue compression uh from the state legislature expenditure considerations things that we are looking at uh for next year we would really like to fund a staff salary increase across the district we know that this year we didn't have one uh it's our goal to not make that a new Norm a new habit uh that was partly uh why we were convening the budget reduction Staffing committee was so that we could really look at where we could make some hay and try to fund a staff salary increase uh we know that wman is expanding with their new building their capacity went from 425 to roughly 750 or 800 uh depending on the programs that are in and so

051it's our anticipation that wman will have more students uh more students will mean more staff uh but we also know that as a lottery school they're pulling students from other campuses uh so we are looking at the impact when the lottery closes as to what teachers can be what FTE can be moved from one campus over to Wildman uh so that we're not having to add FTE I can't tell you it's going to be a perfect move uh my luck the reason I don't go to the casinos very often will tell you that it will be the most imperfect move humanly possible and we'll be looking at adding uh FTE at every grade level but this is also early March and that doesn't close until I believe after spring break uh so we'll we'll have

052a couple more weeks to to really look at that and see where those students are coming and then if we can we would love to support our departments who who uh took the cuts this past year uh with their staggering cost increases but we know that that that is not priority 1 one that is priority 13 if we can get there speaking of our priorities uh this is the part that we uh we tell you what our priorities are and we ask for your feedback to uh move change add or delete anything that you would like to see different on this uh this is what we're going to use going into the rest of our budget uh preparation for 25 26 in tier one our uh priorities are to grow fund balance uh to continue

053that that healthy level fund balance uh staff salary increases and then we would like to explore uh improving the practice field over at lumpkins uh so that we can use that more safely and more readily for our students uh since football from whs still practices over at lumpkins and not on their home campus within tier two we would like to uh increase the budget for uh buses uh we know that that cost has increased when I started here buses a brand new bus was under $100,000 and now it's $150,000 I don't like to think that I've been here forever I don't think 12 years is that terribly long but in 12 years uh for those costs to go up over $50,000 on a bus uh is really putting a little strain on us so we

054would like to uh to increase our transportation budget so that we can continue buying buses as a growing District in serving additional campuses uh we would also like to uh increase or maintain our on toone uh technology device relationship uh for our students and teachers acoss across the district uh things that have come up previously in conversations with staff we would like to explore reducing employees cost for healthcare uh this one is a little bit of a challenge and I'm just being honest with you we don't have more than about 53% of our staff that take our health care so any adjustment that we make in our in the amount that the District covers for for Health Care barely is going to cover half of our employees so that's realistically why we've tended more towards

055staff salary increases than growing our health care uh like health insurance contribution because we know that about 47 almost 50% of our staff would see no benefit if we start increasing our contribution monthly contribution uh to health insurance and then of course if we could restore operational uh budgets to pre-cut levels that would be great but uh realistically I don't see that happening but it is a tier 2 item so if we can get through tier one and have some money left we would love to to try to address that if we could tier three uh develop a retirement matching program and an attendance buyback program uh these are suggestions that have been brought by uh staff who have seen them in another District uh they do sound like very worthwhile programs that would really

056help us um not only uh show and honor our staff show them support and honor them uh as they go into the retirement uh side but also uh on the attendance buyback we really need our teachers here and if we can reward them for using a day uh we would love to do it again if I can't get through priority 2 I'm probably not or tier two I'm probably not getting to tier three either uh so it's one of those things that we'd really like to consider looking at going forward uh it's just probably not the year for us to do that so um with that you've listened to me ramble on for 42 plus minutes so I'm going to take a a breather and drink some water and I would love to hear your

057feedback on anything that should be on this list anything that's on this list that shouldn't be on this list or anything that's M tiered uh on this list so that we can make sure that we have a good plan going forward for next year Brian could you put a dollar amount on tier one things like I don't know 3% staff how much would that be how much do we want to grow the fund balance how much is the lumpkins um I can't on grow fund balance um because with the opening of walk sache Creek I want that number to be as high as humanly possible because I know that I'm going to run into uh some real expenditures when I open that campus there's just a lot of staff that go into opening a high

058school and I anticipate that we'll be able to move some staff FTE from walk hatche high school but it's not going to be a one to one I can't just uh there's still going to be some students at walks hatchee that are going to need freshman English they're going to need sophomore English they are going to be student students at walks atche Creek that need freshman English or sophomore English uh we might even have some accelerated that need Junior English by the time we get there or insert other core subject maybe it's Algebra 2 by the time that they're sophomores so it's not as easy as just saying well I took half the Freshman off of walk atche high so half the FTE go to Creek um a lot of that will also deal with

059um some of the certifications of what teachers can teach that's the long-winded answer to I don't know that I could ever put a limit to Growing fund balance I understand that it needs to be reasonable but I also understand that I have a really big campus that's opening in a couple of years so I'd love it as as high as possible to answer your question directly uh with a 3% staff salary increase the last time we looked at it was about 800,000 for every 1% so that'd be about 2.4 million for a 3% uh improving of the lumpkins practice field have not really put a whole lot of engineering into it okay no engine engineering into it so if I had to stick my finger in the air and guess I would tell you it's

060probably going to be 400ish th000 uh to improve that because that area was meant as a detention retention facility it was not necessarily intended as a uh as a more safe and level practice field that we are currently using it as uh so if I had to if I had to really Ball Park you I would tell you I'm probably shooting for about 4 million of tier one items um tier two if you'll give me 150 for a bus I'd feel comfortable uh 200,000 for increased student enrollment for the on toone items I would feel pretty comfortable there as well Employees Healthcare uh with the rate that healthc care keeps going up that that would be a significant jump uh right now I believe our employees are seeing roughly a 10 or 11% annual uh

061increase in those healthare cost uh and then operational budgets we trimmed about 1.7 million in operational budgets uh last year so let's see the math that I should have done on my calculator tells me I'm about 5 and a half to six million to get from all the way through tier 2 items uh and then tier three honestly I don't have any cost ideas for tier three at this point when it comes to fund balance obviously I've been a big proponent of increasing that as much as possible and I still am I think we need to find a happy medium of to where we're closing the Gap but not closing it all in in one year yes sir makes sense but still making significant progress to where over a certain amount of time we will

062be able to close that Gap yes sir uh Mr C I am sorry I was scribbling down notes what you repeat just real quickly because you were very fast on this s staff salary increase what it would cost that was 800,000 for every 1% uh so 800,000 times whatever percent you would like uh my M timman asked for a 3% so I threw out 2.4 million uh just as the ballpark on that one I got it down the second time thank you yes ma'am I did have one question about the attendance buyback program we have some kind of attendance spack program don't we uh what is that our retirement for reti incentive that yes ma'am so the retirement incentive uh the local retirement incentive says that if you uh give us your notice of intent

063to retire 90 days before the end of your your year whether you're a teacher it's the academic year uh if you're a year round employee it's at least 90 days before you retire if you give us that notice uh it is actually a retirement so so you're not just quitting and and going somewhere else uh so you're filing the retirement paperwork and you have 95% attendance uh in each of the the current year and the previous two years so three years combined uh then we offer half your daily rate up to 40 uh days and that can be from state and local yes sir is there not though a number of years you have to work for WID yes sir sorry 15 years I would say it's with 15 years and you're retiring thank you

064for catching that uh so we do have a retirement incentive um an attendance buyback program essentially would be open to every employee every year so it essentially would would put a value on your local days if you didn't use uh one local day you could sell it back to the district for $100 or $50 whatever value we put on it and that would just be extra money in your pocket for not using that day so we do gu you know I mean we could absolutely okay cuz Okay be a lot of money thank you I know I vaguely mentioned this many months in the past have you ever looked at instead of giving a salary increase across the board dividing it up between instructional administrative support services and each year everyone knows that they're getting

065one but they know that they're only going to get one every three years to kind of lessen that that burden every single year to where it's on a rotation yes sir so that's that's one of the plans that we're kind of looking into going forward um you know as a wholesale approach to it one thing that we don't really get to to uh impact would be when our friends down in Austin uh pass a bill that says this group gets an increase this year Well in our scenario for doing it once 3 years now if it's out of cycle um yes in theory there should be some funds behind it in Austin but that would be the one thing that that might get a little sticky for us uh if last year was a teacher

066year and Austin says teachers will get an increase this year then that would be two in a row uh not that that's bad for them uh that just may be a little Challenge on some of our other departments understanding why hey they got two in a row well yeah because Austin said so and they put money behind it but yes that's one of the one of the uh ways that we're looking at going forward and doesn't have to just be a a across theboard staff salary increase uh we definitely can tear it in by uh pay scale or by position type uh going forward yes sir anyone else from Mr Co with no staff increase last year I I think it's vital that this year's budget has something in there for staff increases and the

067lumpkins practice field uh with the building of Creek and keeping our facilities pretty much lumpin needs some improvement if we're going to you know yes ma'am that's a really good point is we're trying to uh head off disparities between the two high schools so that it's not a Have and Have Not scenario upon the opening of walk sache Creek so uh we did not include uh wche high school or Simpson Elementary in Proposition C of the 2023 Bond so as we're able we're trying to make these improvements that can help uh level the playing field pun intended between wache high school and wache Creek yes sir if I could and thank you for asking that Mr timman so um the practice the practice field space is is pretty critical as far as I mean our

068program is is is very big robust and and the space the the actual football field space for practice gets pretty crowded um and there's there's that piece and and you said it um whenever we renovated lumpkins we didn't finish there was a part that didn't get finished we call it the dirt room um and eventually as as Creek opens up and we have a second Comprehensive High School and we play uh that's the home stadium because we're not going to have a second home stadium um it's it's really likely that we will need to look at that space and and finish it out um it's a miror image of the the space on the other side as far as locker room space it's just it's just not finished yes nothing y it's that we call

069it the dirt room for a reason so Mr colon I just want to thank you and thank the budget reduction committee for all y'all's work um I know that there are a lot of districts that are hurting financially um and you we've been very smart with our money and so I really appreciate everything that you've done to keep us in the position that we're for me I think kind of what president atre said you know growing the fund balance I think is very important but I think we definitely have to look at getting our um teachers a pay raise this this cycle thank you sir anyone else just thank you that's just thank you to everybody that worked so hard on this we know you did I do have one question of course um so

070is there any thought process and I would not think we would this year but the moving back the budget till July um so I'm glad you brought that up I I definitely don't want to do it this year because we'd be way behind the eightball to try to get it pulled together in all honesty I'm not a fan of of July and a lot of it goes back to what we talked about with property taxes um I know that July would line up better with some of our grant years um for some of them it would create a longer carryover which is neither here nor there we've got the the staff that can that can handle that under us that problem as is um I also know that that that would align up better with

071campus uh operations uh so that would make those budgets available to our campuses when the principles are here in the summer uh leading into campus operations uh two things that I worry about most is 90 something 98% of our budget is driven by property taxes and not knowing what those certified values would be before we adopt a budget is really concerning I don't have a good measuring stick to determine whether or not my a significant component of my Revenue again our local revenues make up 55 is% of our budget so the vast the the vast majority component my local revenues I have no way of really confirming if I'm On Target or not so it's a it's a swinging guess at that point which is a little concerning um as a as a conservative uh

072budgeter I don't like swinging bumps uh the other thing that that worries me a little bit is going into it that means I'm really done budgeting about the middle of April beginning of May because then I have to start finalizing it and I have to start preparing the the postings to go online uh those generally have to be there by the end of May first part of June so that you can adopt a budget uh in June for the job for the July fiscal year um all cards on the table there are some years that we are not done identifying FTE needs for the following year and there have been other years uh that we have used some programs in the last couple of years that have helped us trim our FTE needs so I

073do worry about our staffing getting more out of alignment when we have to make that decision earlier uh without having really good data at that point uh so that's the the other thing that my biggest revenue and my biggest expenditure would kind of be swinging bunts the revenue more than the expenditure side uh so those are the two things the two real big holdups for me that make me not a fan of that July 1 fiscal year but it's definitely a uh a conversation that we can have between the board and and superintendent and myself and happy to explore it and learn to go we had a robust discussion about it when I was in Austin a couple weeks ago uh my major concern is that every other year as we know the legislature meets

074and you would not know what funds were going to be available until June 1 and so that would be a major concern you know that but but we we had a very some districts do it but of course that first year it's just getting into it and great savings that first year yes ma'am I appreciate where you're coming from and I truly think that's something that over time uh it would become second nature and it would not be as big of a hurdle it's the first year and learning the process uh that would really give me the concern on the property tax side and on the staff uh Staffing side uh the discretionary expenditures quite honestly would be irrelevant there's yes you would save two months of utility costs but beyond that first year every

075we have 12 12 year 12 months in a budget every year uh on those discretionary expenditures well just so you know I was against it but I just wanted to bring it up because I know we had talked about it at one point maybe last year thank you anyone else fa calling thank you very much sir thank you sir thank you for okay it is now 457 the board's going to conven to close session according to section 5511 EXC of the Texas government code e e e 614 the board's going to reconvene back into Open session at this time I'm going to ask Mr Cooper to that lead us in our invocation followed by our allegiance pledgees of allegiance to the American and Texas flag by Kale Foster and anley Rogers yes let us pray

076Heavenly Father most gracious tal God we thank you for walks at your ISD in the school Community father we thank you for all who have joined and gathered tonight to be a part of this meeting we ask that you would guide our hearts and P our minds that we may make the best decisions that will impact and affect our students in our community father forgive us for the ways that we have failed father help us to keep the main thing the main thing which are our students father we ask you again to guide our minds and our hearts and we thank you for the ability to serve in Jesus name we pray amen I pledge allegiance to the flag of the United States of America and to the repu for which it stands one nation

077under God indivisible with liberty and justice for all honor the Texas flag I pledge aliance to the Texas one State under God one invisible thank [Applause] you our vision is to be a district where Innovation thrives and growth is Limitless we value choices because they make us unique and are critical to learning we value a collaborative culture that honors and supports all who positively impact the lives of our students we value an environment of belonging that respects individual differences and ensures equality for all we value relationships that broaden learning experiences and enrich our community next item on our agenda will be our recognitions Mrs troll we have a few of those tonight yes thank you board and Dr aett um our first recognition tonight will be for our All State band members so I welcome

078Gary Bernard director of Fine Arts right there right hey thank you good evening board members and Dr AIT uh tonight I'd like to recognize our band All State students beginning each fall over 70,000 high school students across the state uh audition in their tmea region individuals perform college level music for a panel of Judges who rank each instrument a select group of musicians advance to compete against musicians from other regions in their tmea area the highest ranking musicians judged at tmea area competitions qualified to perform in one of the 18 Texas All State ensembles congratulations to wd's All State band students Eric shes 12th grade French horn and he is a three-time Allstate member what a wave Luke Weir 11th grade French horn Briana Christian 10th Grade B clarinet Jaden yarboro 12th grade Barry saxophone

079students named All State musicians performed at tmea at the tmea clinic and Convention in San Antonio last month more than 30,000 people from Texas and around the world attend this convention congrats to these fantastic students their directors private lesson teachers and their parents [Applause] next I want to welcome Brian Rogers our athletic director to recognize our state swimmer Dia Henderson good evening board Dr RIT we would like to recognize and congratulate our state qualifier swimmer Dia Henderson for her exceptional achievements in the pool this season not only has Dia demonstrated dedication and skill but she also now holds five individual school records a remarkable accomplishment that shows her hard work and talent congratulations Dia on setting a standard of excellent and also to our coaches coach puit and Coach Garrett Davidson again Dia Henderson State

080qualified in the 50 m freestyle [Applause] okay board next I want to welcome Melissa Abid she is going to be presenting on our scsp winners and our Destination Imagination participants good evening we are excited to present to you some of our accomplishments from student groups in the areas of Destination Imagination and SS our patch winners and our experiment winners have been led by two coordinators District wide this year and that's Teresa Smithy and Barbara mlui and from the elementary component we have our fifth grade winner from Shackleford Elementary Helen [Applause] rencon our secondary patch winner is yarit konin let me say that again kons Zen she's in the ninth grade at wachi high school these students patches will um accompany our experiments into space [Applause] all sixth grade students had the opportunity to come um

081to to experiment and create an experiment for this competition and the selected team will uh their experiment will be performed at the International Space Station proudly representing wachi ISD and that team is from Finley Junior High and Miss Dawson's class their experiment is growing strawberries and micro gravity that's Lucas bricks Kellen Johnston Reagan tribe and Dakota [Applause] Weir thank you for representing waah hat I st so well next up we have winners from our regional Destination Imagination tournament that was held at whhs recently our first team and then scientific category at the elementary level earned sixth place at regionals that's hila songer Harper Harrison Noah snow Journey Robinson Brooks aier Luke Trout Liberty Meredith led by team managers Britney songer and Kim Robinson and this team is the betterman from wman Steam [Applause] Academy next

082up in the technical uh category at the elementary level we have third place at regionals in high I those team members are colins Gary Kinley Rogers Matthew Osborne Ren Wilson Amilia conet Campbell aier Benjamin Cox and the team managers um here is Kate aier and they are team avocado from wman Steam [Applause] Academy next up in the DI extreme category we have third place at regionals with Samuel Osborne Avery Mendoza Henry Wilson Capri Robinson Emma Gary Emma harrove Anderson aier and their team manager is Haley Osborne and this is the exploding Stars [Applause] Representatives next up in the DI extreme category for second place at regionals we have um Oscar sales Santiago daffron fosto Martinez EA Flores Maria Martinez M Gabriola and anal Gutierrez led by the team managers Claudia Gutierrez and Myra Martinez for

083the Hoin one [Applause] Howards our last team to present to you this evening is in the DI extreme Challenge first place at regionals moving to state competition for three times in a row we have team members Rachel iert Rose lrip Lucas Brooks Camden sieri led by Ashley sieri and Jaclyn Richards for the believer beavers at the junior high [Applause] level after the picture the beli Beavers who are moving to state will like to share with you all what di means to them what di I means to out okay [Music] okay the believer beavers moving to state competition want to share with you what Di has meant to them thus far what di means to me is togetherness Community finding Where I Belong while collaborating with my peers and having a more global perspective on the

084world what di means to me is being able to celebrate my love for stem and theatrics with other others what di means to me is to be able to be creative and collaborate with my friends di helped me get closer to my friends and also taught me how to work together with people with different personalities thank [Applause] you okay our final recognition tonight is going to be given by Ginger Robinson our director of counseling good evening board tonight I am here to celebrate our Marvin biomedical Academy counselor Heather alerson who has been awarded the care soless super care Heroes award wi partners with care soless to streamline access to Quality Mental Health and substance use treatment providers for students School staff and their families by simplifying the mental health referral process car soless helps bridge

085the gap between school support systems and Community Resources ensuring that individuals receive the help that they need Services expand upon existing school-based support and provide Equitable access to care regardless of insurance coverage making Mental Health Services more accessible for all members of the school Community we are fortunate to offer care soless as a mental health resource to our WID students staff and families each year care soless recognizes individuals who help the most students Through The CARE soless program in 2024 they recognized one of our own Miss Heather alerson we are proud of Miss alerson for utilizing car soless to support our students and their families at Marvin biomedical Academy congratulations Heather [Applause] okay our next item on our agenda will be our open Forum this time I don't believe we have anyone signed up to

086speak so we're going to move to our report section which be our report a which be our superintendent report Dr a yes sir thank you uh just as we normally do each month we provide our oh I'm sorry I always forget to turn the light thank you I'll start over um we typically have we do our monthly ISD enrollment Ada report U for the month of February we can see our enrollment pretty much holding steady uh from January to February um 11,173 students our Ada was a little bit less at 93.18% I think that's the expression of the students who did not want to come to school but we had school anyway um we had school as scheduled uh some of our families shows not to send their children to school our attendance rate was

087around 84% for that Wednesday um we will qualify for a waiver because it was more than 10% difference between our Ada on that date last year so we can com complete a waiver um to tea we'll do that at a later date as we get closer to the end of the year before um final submission is due um our district vulnerability assessment if you remember we had a district vulnerability assessment with a a representatives from tea and team came and they went they had to go to 85% of our campuses which was 15% of our campuses they had to visit um they had to meet with the principal walk the campus um look at look at a whole bunch of different things um on the campus we actually have we will get that report um

088in person this week um uh we know we knew that there would be some findings um because the list of things that we have to do as a District are very very extensive um and so we knew that we would have some findings um a finding is not a failure um it's it's an opportunity for us to improve and we we and so we know we'll have a few um and we get to work with our our our our representative as far as setting up the timelines of when we get to get those things remediated so we know we'll have a handful of things we need to work on um and we and we'll do that but overall um from what our our when our day was with uh Mr Turbo who was our our

089uh our rep I'm very positive um a lot of gold standard things that we do in WD for safety that he he he noted so I'm looking forward to I'm looking forward to his report um it's back we're going to have a job fair this year um after a several year break we haven't had a job fair in several years um we're going to conduct one on a districtwide job fair on Saturday April 5th we will be at the wuch high school gymnasium from 9:00 to 11: um every every campus and department will have an opport to set up a table we'll also have in one of our auxiliary gyms spots available to conduct kind of follow-up interviews if there's somebody that comes by and a principal wants to spend more time with that person

090to get to get set up for next year so we're excited we haven't had a job fair um in at least five years um and so we're excited to have one this year on April the 5th I want to thank uh uh Mrs Burkhalter of course for her leadership and also Derek Zant as as uh as the principal of global he he we we asked him if he'd like to help lead this and he said yeah I'll help so he's also been providing some good leadership um with this with this process and that's all I have tonight sir any questions for Dr a no but I have a comment I'm so glad I'm so glad that we're having a job fair I never could understand why they went away because we always need teachers so

091I'm glad to see that coming back anyone else okay move to report B what's be our informational Bond 2023 construction update Mr Mont good evening board Dr a I'm going to give you your informational report for your construction May 2023 Bond construction update we'll start at wman steam it is 100% complete we had grand opening last week had great participation from the community was a very good event everyone toured the building and it was really good success there we did come under budget there in that building for to the total of 3,343 n514 that'll be coming to you as a change order later in the meeting tonight so that is a nice thing that we did come under and that is on the construction side of things that's not the full 100% build that is

092on the construction side of thing is what we can you you approved as a GMP that's what we came under on that one um BTC has completed their punch list they are no longer on site um we do have some they are still doing things if we come up with warranty issues they will have we have three we have four other BTC employees here in the district on a daily basis anyways actually we have eight employees eight of them in in the district right now so they'll send somebody over there with anyone that comes in if we have a warranty issue we send a warranty ticket in when that uh vendor or subcontractor shows up they'll have someone there to address the issue and look at that we have a few of those issues being

093looked at here and there we may have a faucet that's leaking they're waiting on the faucet to come in things like that but we're constantly staying up on that the Hancock Building we're about 70% complete there we're showing about a $650,000 savings currently right now the main things we're working on right now there are the storm shelter and the boys athletic area which is the area the old a shop in the back we're turning that into the boys athletic area back there a locker room and a weight room and everything in there right now we're mainly working on sheetrocking painting tiling on the walls and then we're we're hoping to get the electric service turned on the main the main one turned on in the storm shelter main thing we're waiting on we're wanting to

094get everything painted and sheetrocked and all that in that room before we just turn on it and we have a lot of people coming and going in there with that with that service on and everything else we are on track to be completed on April 30th of 2025 show you a few pictures there picture on the top left is the the main band the hall that way go through the band hall from outside into the building on the left would be your band hall on the right would be your two practice Ensemble rooms the pcture your top right is the actual main band hall we have full power in there you're seeing permanent power with the lights and everything being run in that that wing of that building that area of that building right there

095and again that is the area in front of the building that is to the left of the front doors over towards the gym but that area we added on the front that's what that area is of the building then you have the area there on the bottom left and bottom right that is a storm shelter you can see that now that we're getting on we're starting to sheetrock we're starting taping bed they'll start painting you'll see the ties start going going up on the walls that one's going to start changing very quickly very fast Howard Junior High we're about 25% complete there we are currently running about 1.5 million under under budget there now remember this is a combined GMP with finy Finley and Howard are combined there and so that's a com that's a

096combined savings between the two now remember that is that savings is from what we approved as a GMP if you remember back when we did approve that GMP we were over the original con construction budget that was the bond was built on of around3 million to $4 million of of somewhere in that ER neighbor was a we were over so we're still we're still to the we're still over budget on what the bond did but we're we're doing better by that by staying under that um so just so you understand that's not 1.5 under what the B the bond was budgeted at is what we did on GMP for the build um with that we're starting to sheetrock under the awning framing on both sides you can see that and we are on time to

097be finishing that for beginning of August so you can see here on the top left that is up under the awning it used to be picnic tables and you could eat out in there now we're closing that into some of the uh smaller pullout classrooms those kind of things and the drama room will also be out there so that's the pictures on the top left bottom left and bottom right and the picture on the top right that is actually the new cafeteria Edition on the outside of the cafeteria out there so that'll be in then we'll we'll um break out the wall between there and open it all up into one big cafeteria area there and that wall won't probably be out until after the kids leave in some meetings the other day they're really

098not going to gain much by putting up a temp wall just to take the temp wall down later we're not going to gain much time so they're just going to get everything they can finish and then just break the the wall out once the kids are in so we won't be putting a temp wall up on that side maybe there it goes Finley Junior High we're same thing about 25% complete I just explained that one on the budget side there the electric Transformer we do have to upsize that Transformer it is too small so with that building being built when it was built in the early 80s that Transformer is still from there that Transformer couldn't have bus bars added to it or anything like that it's too old it wasn't able to so we

099have to put in a larger transformer into that one so in the last two weeks we've been running uh all the conduit and everything out from the trans from the pole out to where we're putting the new Transformer right back next to it you'll see a picture here so next week we're shutting power down Friday night won't turn it on till the following Saturday we'll pull the old Transformer put the new Transformer in pull all the wires do all that get everything get all the new switch gears all hooked in everything else so there's going to be extensive work we'll be working they'll be working a full seven to eight days in a row just mainly on this now the rest of the building there'll still be construction going on but they're going to be

100powered by generators there so spring break it'll be a little busy but it'll it will not be any power in the building but they'll be working with generators and things like that so you're going to see that we're we're finishing up the demo in the old office area we got that a little early thank you Mr Blanco for letting us do that originally we were supposed to take it over at Spring break he moved out late January early February and you can see is actually probably early February more than late January when he moved out you'll be able to see here in a minute is we've already done 90% of the demo or more 95% of the demo has been done in that area you'll be kind of interesting to see some of that when

101you see some pictures here in a minute and then we're trying to get finish to finish closing in the front so it'll be all dried in again we are on time in that one there that'll have a lot of it lot of demo this summer when we really get into tearing taking the cafeteria down to one level the ceiling all the way up the library down to one level there'll be a lot of renovation interior this summer it'll be really busy in that building this doesn't want to act right so picture on your top left there's your there's your Transformer area you can see the the current Transformer there on the left of that picture you can see those gray pipes in the middle that's where the new Transformer is going to go go um

102so like I said all of its the conduits all ran they'll start pulling the wire this week and all that kind of stuff on I think it's Monday I think actually Encore will be there pulling wire and things like that once the new Transformers dropped in I think they're planning to do that Saturday or Monday and then they'll start pulling wire right after that so the picture on your bottom left that is standing when you would have gone into that building last school year um that is standing where the reception is at I'm standing exactly where where her off the desk was looking out towards the door so all that was where between me and those people in that where I'm standing and those people in those in that yellow picture yellow shirts there there

103was a glass wall and there were offices all there you can see in a month it's gone you can see there behind that pillar that is actually that is actually the end of the edge of the lobby right there where that black wall is that was the front doors to the building so you can tell how much demo has been done in that area there picture on your top right is looking through the new ad um um you can see there as they started to put some interior walls exterior walls you can see the windows starting to get framed up and stuff like that bottom right you're seeing there that is actually the new freezer cooler in the in the back of the back and then you can see where the daylight you see there

104that is the old wall of the building and that's the new wall they'll be they're closing that up now but you can see I mean there there's a lot going on in Dem demo just to do what we're doing we're tearing out a lot to make this a lot better walks satche Creek I'm going to say we're three % complete it's kind of hard to judge exactly on that one because we are literally just moving a little bit of dirt but we are somewhat Complete because we've started moving dirt so we're we'll say we're something there later tonight we'll be hopefully we'll be you'll be accepting the final GMP for this building and we have had our third round of civil PL submittal um went in late last week we're hoping that'll be the last

105one there's not much left on that um once those are then we'll send the building in right as soon as those are uh approved we'll send the building in for to get get the final building permit lucky enough I will tell you is is when we sent building for building permits we've only had like five comments and most of those have been we need an exit sign here an exit sign there that has been the extent when we've gone to the building side we've had more comments on the civils and the dirts and utilities and stuff like that once we get to the building vk's got that stuff down with our city and knowing what they're going to ask and how we need to be and up to code and all that we've been really

106lucky there so we're going to go to Proposition C so Proposition C we're currently running on just about every project we do not everyone but most of them I going say 90% or more we run under budget there it's a great thing to have until Ryan says hey I really need you to spend some money because uh we need to not try to give interest back so here I go so as you can see um later tonight we've got quite a few items on the consent agenda tonight that's what a lot of that is but as you can see by the end of the summer we'll be 75% complete on Proposition C Proposition C was Priority One and Two from the facility assessment that went on in I think it was 22 when that assessment

107went on um could have been uh 21 somewhere in there we did that assessment on that property priority one and two we had 432 Total Lines that had to be addressed through the district on every school except walk satche high school and Simpson Elementary because those were so new the bond did not include any part of doing anything to those schools so of those 432 two lines by the end of summer we'll have 3177 complete with 115 left open so with that and seeing the savings we're seeing we have Ryan has asked me to start looking deeper so we went in and started we pulled priority three and priority four so now that added another 540 539 more line items to look into ironically we've done some of those items either through what maintenance is

108done through Support Services may have done some things here paint an office there paint this we may have floreda buil building that had had it on there things like that so we've done some of those and now we're doing even more this summer we'll do 146 of those by the end of the summer we'll have a total of 393 left open so by the end of the summer like I said we'll have um 75% of the original Bond will be complete by the end of summer so that is a good thing and also like I said we have savings so now we're looking deeper as to what can we do on top of what was approved by for by the bond what else can we do to help this District get better facility wise so

109this summer we're doing 206 different line items if everything gets approved tonight and those are from bathroom full bathroom remodels when I say full bathroom remodels I'm talking tile on the floor tile on the walls ceiling tile new partitions if um we need journals or toilets or sinks or faucets within there any of those we're updating all those um we're doing we're trying to do most most time when we have to pull off a uh water fountain if there's no bottle filler there we'll put at least one back with a bottle filler we're doing those kind of things that are upgrades that the dist that they may not have right now because some of the older campuses like that we're doing full flooring to buildings we're doing partial floorings to buildings so partial flooring would

110be like wman steam or the uh I'm sorry TC wman building the old kindergarten Wing over there that was actually part of prop C or I'm sorry priority 3 so we're going ahead and doing that while we have savings there we also don't have any kids there we can do it a lot easier than having to say hey need all your teachers to move your stuff it's really easy to get in there and take all the flooring up and do those things with no one in there right now so that'll be things we'll even be able to get done before May we'll be able to do those kind of things in those buildings ceiling tiles grid we'll be replacing we're trying to go we're trying to make an incentive to go from 4X two ceiling

111tiles if you know what I mean 4 foot long two foot wide to go all 2 by two main reason that is a 4X two sags over time quicker than a 2 by two so it's it just makes the district look better is it adding a little bit of cost on the front end on this this time yes but we had it in the bond so it helps us in all the way around on that and then and then we're painting any of the hard pan ceilings that we come to on those and as well they'll be all painted the same color if we're having to add ceiling TI uh if we're adding going from 4X two to 2 x two we'll paint that whole grid so it all matches we won't have one bar

112that's different color we'll paint the whole Grid in that whole hallway or that whole classroom we'll paint it all to match so it looks good we're going to be doing a cafeteria is getting painted as part of this some stucco and exterior painting some locker room remodels now the full building restoration this is a very interesting one when I say that is for anyone that knows the old I'm going to call it the original Credit Union Dr a Mr schoolfield you'll remember it is where Miss Finley taught history over here at the old TC wman building just across from wman building there's a little little building right there in your bottom left that's the building I've been here six years and never been in it until about a month ago now we are in the

113bond in prop C we had about $75,000 was was in prop C to tear that building down we are moving a campus over there that we can Revitalize that building and make it very useful for that campus it will actually add as a uh lab structure for that building so we are using that $75,000 to revitalize that building putting new electrical new new air conditioning everything in there and it's going to look very new roof all of that power washing so we're spinning it to get the building in the district better and I think that's a better use of our funds than it would have been we couldn't have built a building for $75,000 for that for what we need so it it is and it's going to look I mean it's already if you

114go by there now you can start to see where they're starting that the roofing will actually start coming off tomorrow I believe but they're starting to like all that you see they in the brown the front that'll all be redone they're going to power wash everything we're putting new windows putting a rollup door in the back putting all new flooring in there so it's going to look brand new lighting insulation uh new HVAC I mean it's going to get the whole works it's going to be a really nice looking building in the end does anybody have any questions I just want to emphasize that particular uh building remodel answers a question that we had of going moving wman excuse me moving Global back into the wman uh campus was what what do we what do

115we do with or where do we uh put um our shop class particularly Mr Warren's shop and this space is going to is going to fit that fit that need um for our engineering shop um one of the reasons why we're putting the large overhead door in the back is because some very large equipment that go with that shop that has to be moved in and that's it's not going to go through a standard size door and so I'm just really happy that we were able to um look at that building find a way to really save it and and make it and make it work for um for Global so thank you for your work on that I was going to say this a little later but it fits in perfect right now most

116like you said most of our consent agenda tonight is for Proposition C yes ma'am and it just when I was reading that it was just so exciting because we really take great care of our old facilities and we would not be able to do any of those if but hadn't to been for the support of the community and passing the bond and that goes along with everything you talk about every month so just it's great and I I'd like to piggy back on that um also thank you for kind of going through the the list of all the improvements at the different campuses and saying well if we are replacing the floor in the hallway and we might as well go ahead and do the classroom so I appreciate y'all getting the taxpayer's money and

117using it wisely yes sir anyone else you do a great job thank you thank you Mr okay moving on to report C informational report on wd's balance scorecard priority two and three Miss bur alter all right good evening board and Dr AIT this month we are bringing uh you updates to the balance score card priorities two which is honoring and supporting staff and priority three community and stakeholder relationships tonight we'll focus only on areas with updates since our last reports in October and November okay all right in priority 2.1 we continue to grow our relationships with our college and university Partners this spring we placed five student teachers or clinical teachers and 36 observers in 2.2a our um this will be covered in our next next report regarding the staff survey and 2.2 B got

118it okay um we continue listening and learning protocols to create action oriented responses from staff survey results Dr aett began the spring campus rounds on February 13th with plans to visit all campuses and departments this semester we're asking each group for feedback on the stop start and continue chart 2.2 C this year we're growing in how we provide staff with Mental Health Resources we became aware that there were a few protocols for staff um staff members in the midst of a mental health emergency so HR and our counseling department collaborated on developing a series of protocols based on the student protocols for suicide a questionnaire will help the principal supervisor counselor or HR staff to determine the level of threat of suicide when a staff member makes an outcry then we can offer them of

119course the most appropriate resources for them to get the help that they need in 2.3 A and B uh the T department is continuing to meet the co with cohorts of teachers to ensure that the tis are covered throughout the instructional um instructional units and adjusting units for the 2526 school year in 2.3 campuses are continuing to meet with their guiding coalitions to inform decisions um on campuses as part of the PLC process these coalitions while led by campus administrators work together to make decisions that drive the campus toward instru forward instructionally and logistically in 2.4 A and B uh for our February 3D day for elementary teachers tli created Choice opportunity where teachers learned from each other other teachers in tli these sessions ranged from engagement strategies to in the classroom to differentiating for

120students through the use of accommodations our feedback from these sessions was overwhelmingly positive in 2.4 c um this is a continued work in Pro progress and collaborative effort by all departments priority 3 community and stakeholder relationships uh the student satisfaction survey was deployed through class link on February 14th and we'll run through this Friday March 7th we anticipate bringing the results to you in a report at the April board meeting in 3.1b we held two Town Hall meetings in January focusing on the safety security and construction updates okay good all right um we've begun tracking our social media engagement on LinkedIn and Facebook and so you'll see that page views clicks visits and follows are up over the last 30 days interestingly over three and a half million views of our content have happened since

121November 1st we streamed the town hall meetings our 12 Days of Christmas giveaways and a space night through Facebook live and District leaders continue to reach out um to there we go okay um District leaders continue to reach out to the community through speaking engagements such as morning Brew rotary and Town Hall meetings all right in 3.2 C student organizations are staying active in our community as well by participating in Toys for Tots local blood drives chases World which is an Autism inclusion event local churches and waache care okay this concludes our priority two and three update do you have any questions for me any questions on report C okay we'll move to D which is the human resources department will provide a staff survey results taken from January 6th to February 14th 2025 right

122thank you all right so this year our staff survey um was a team effort a true team effort um it took individuals from the data team from HR from PR and Technology um over a six- week period we took laptops to every department and um every campus uh to give anyone who wanted to give feedback on the survey the opportunity to do so um we ended up with 1272 responses which is up um this year um we we had 74% of Staff participate last year we had only 51% so we're really really excited about uh the number of Staff members who were able to give us um their thoughts this year our overarching goal as we approached the project was anonymity um we we found that it's very important to our staff that um the

123survey is as Anonymous as possible so we took uh laptops to the campuses with the survey link pre-loaded ready to go so staff could walk in take the survey click submit and leave um in no they did not have to log in there is nothing that traces it back to them all right so I'd like to go over our data and I'll read each question and the highest um highest scoring area for each question so there are four questions each on five slides okay so slide one um I'm committed to helping my district achieve its goals 70% 76% said strongly agree I believe in the Strategic direction of my district 22% agree I'm proud to work for my district 46% strongly agree and I believe my district has a good culture 27% agree okay employees

124are treated on slide two employees are treated fairly in my district 44% agree I know how my work align with the overall goals of my campus and District 56% said agree I enjoy my work 56% strongly agree and I feel valued at work 35% strongly agree but 35% also agree on slide three I receive recognition for good work 33% strongly agree and agree I get the training training I need to be successful 30% agree uh this might be an area that we need to look at a little more carefully because the strongly agree neutral and disagree were all pretty similar I have the tools and resources I need to be successful 35% agree my district leaders treat me with respect 41% agree slide four my campus and department leaders are transparent 46 strongly you agree

125my district leaders are transparent 41% neutral my campus and department leaders communicate well 35% strongly agree my district leaders communicates well 38% agree Slide Five I feel comfortable providing feedback to supervisors 39% strongly agree my supervisors provide valuable feedback to me 43% strongly agree I believe in the leadership of the superintendent 49% neutral uh this question was interesting because it was um deployed in a period of transition and as staff walked in they wanted to know if they should rate this question based on the previous or current Administration and um and so that was uh the the ambivalence in that answer and then employees know the vision and core values of my district 51% agree when we get to the um the comment section of the survey what are shows is that our strength is

126truly in our people our staff values the relationships they bu they build the positive work environment they have and a sense of belonging in the district the positive feedback we received were that staff have supportive colleagues and Leadership a deep sense of community and belonging strong love for students and value working near their home some areas of improvement for us to consider teacher support um over 470 individuals said that pay increases were the most important thing to them along with considerations for workload and expectations student needs were also very important 284 individuals cited curriculum learning mental health and counseling and support um from support of special education students and finally Administration 321 individuals um ided communication uh transparency policies and procedures so from this District leadership will develop goals to continually improve staff staff satisfaction

127and honor and support our staff we appreciate all who participated in the survey and taking the survey and in deploying it what questions can I answer I just had one question I see the analysis of the what needs Improvement are we going to receive the common comments uh from the staff that filled out the survey I know some filled out commentary and I just wondered if we will be receiving that so the um one thing I'd like to add about the word cloud that you see these were the most common words that were mentioned um in the comments that were given to us um we can provide you a list of those comments as well okay thank you yep you're welcome anyone else thank you very much our last report will be our informational report

128on chapter 37 Behavior Coalition Dr H thank you president ay I wanted to bring an informational report on something I I brought up in U in the past related to chapter 37 Behavior Coalition that is um some folks up to our North U um Wy ISD is kind of driving this with uh several other uh districts that are that have joined on um but basically looking at the fact that it's time for a change for chapter 37 um this is a list of of the current Coalition members this is an old list because this was a week and a half ago or so um and I would imagine there more joining it as we are joining it um but you can see folks from all across the state uh some of our neighbors uh of

129course can ISD we all we all know of a significant incident that happened there in that District this this year with um a friend of ours that used to work here in our district um but all the way down to Goose Creek um um little little bitty Woodville um Terell another another close neighbor to us so districts all all around the state have have have have added their name to this Coalition um so one of the things about that some stats that uh that this group put together that are you I don't think they surprise us I think it maybe it disappoints us um but they surveyed 2500 Texas teachers um 94% of them surveyed reported having at least having one or more students who have exhibited severely disruptive behavior in the past year uh

13070% reported that the D disruptive behavior included at least one incident of physical aggression um 44% surveyed reported they had to clear their room due to an aggressive or disruptive student at least once in in the last school year that means everybody that's not in engaged in it has to leave the room so the teacher in there or they're in there with that one student and everybody else is sitting in the hall or has to go to the library or some other place in the campus 82% of teachers reported they have had at least one or more students be verbally aggressive in class so when chapter 37 was written um it was created with the intent to Pro protect marginalize students and give Educators new tools for responding to students who were violent abusive or

131chronically disruptive um it was supposed to provide Statewide support uh General guidelines for discipline consistency a way to track student discipline provide other options and some avenues for extreme discipline when it was written it was about five pages it's now 130 pages of mandates and standards that adversely affect students and teachers and staff and and parents it's it's our minim our local control has been minimized there's balance of responsibilities um this is one issue that um often comes up uh when especially when assistant principles are dealing with issues uh is that rights of general education students are a lot of times ignored um there's micromanagement and loss of power within the district is highly prescriptive I know as a as a former High School principal as an assistant principal um I I lived in chapter

13237 and there was a school law bulletin on my on my desk that I looked at every every day when I had an incident and W they didn't always have to be serious incidents but I I would reference it quite often five priorities of the Coalition one is to uh provide local control flexibility safe classrooms um return some responsibility to our parents and fund and support classroom management training for our teachers um a lot of what we know um can um minimize incidents of disruptive behavior is a really well- trained teacher in the classroom that understands how to deal with Behavioral Management man and manage their classroom and get things squared away so they don't get to that point um I know a lot of times when we talk about the legislature uh we we

133sometimes we we get frustrated because we believe they're not listening um in this situation they are listening um this is very encouraging um there are several bills that have either been filed or in the process proc of being filed and then we're hopeful that some substantive changes on how we're able to manage severe discipline will come so um pretty pretty excited about about the opportunity to be involved with this Coalition um again like I said uh W ISD is a a part of it and they're kind of driving it Thompson and Horton is the law firm that's doing the the legal um the writing of of of the bills and helping helping this Coalition move forward so um and again this has gotten the attention of Senator kraton uh uh Congressman representative Buckley so I

134do feel like there's some um momentum there for us so I just want to give you guys an update on that piece any questions on chapter 37 okay we move into our rather lengthy consent agenda we have items a through w you what the overwhelming majority consist of propy U items for consideration I did want to excuse me I did want to make a comment about one of them um consent agenda J I just thought it was great that we're going to be able to put backpacks in the hands of atrisk kids uh this summer um with things that's going to help them with their reading and math it's going to connect conect parents and we're able to do that with Title One funds it's not going to cost the district a penny it's $170,000

135so I thought that was really great anyone else well I had asked that uh JB moved from the remov for discussion because I did want some discussion with it but I believe Miss Timberman summed it up fairly well U all of this money is going to be used for backpacks to send home with their Title One kids but also I wanted uh from what I understand and what I remember when we did it before this is not the first time we've done it uh is that it was very well received uh that the the principles and the people involved uh really appreciated when we did it before so um um president alry I don't believe there's reason to remove it from the agenda then okay at this time I'll entertain a motion to approve consent

136agenda items a through W so moved motion by Mr McCutchen second second by Mrs Timberman any other discussion all in favor say I iOS say nay motion Carri 70 all right Mr President you you did have an X item that was on the consent agenda X yes sir uh item X um was an item that was added it is the relocation of the power lines at um the Hancock Building uh for the athletic fields is it on the published agenda yes sir okay I I I picked mine up today so okay sorry um it is on the published agenda but uh so we were asking for Authority uh to continue working with oncore to try to get the power lines buried underground for the relocation for the athletic field uh we were asking for Authority

137for 200,000 uh the quote we have right now is 79,000 uh to move the lines they they would still be above ground uh moving so that was the uh the request for action item X sorry consent item X all right so let's do it this way we have a motion and second for consent agenda items a through W so are all in favor of that a through W please say I I'll oppose say nay okay motion carry 70 now we'll have an additional consent agenda item X as Mr cvin just presented is there any questions on that one okay I'll entertain a motion to approve the additional agenda consent agenda item X motion by Mr schoolfield second second by Mr pittz all in favor to say I I both say nay motion carries 70 all

138right sir moving on to action item a consideration with possible action to approve a tea maximum class size exemption waiver miss m good evening trustees and Dr AIT I'm here tonight to present to you and seek approval for a class- siiz waiver as you know Elementary School K through 4 our class sizes are 22 to1 and we have always done really really well to maintain that under that number uh we as we get late in the year we do try to provide uh other campuses options for students who enroll at a high enrollment campus uh that have their own transportation for example Simpson we've had high enrollment all year uh luckily up until this point when a new student came into fourth grade they had their own transportation they were able to go to Shackleford

139and so we were able to stay under that 22 to1 we did recently have a student um show up for grade at Simpson and they did need bus transportation and so um we uh were not able to provide that Transportation without uh a new bus route and a new bus driver to get that student to Shackleford or any other one of our campuses and so uh that didn't that was not cost effective for the district for one Route One driver that we hadn't even been able to employ yet so we are seeking a waiver for this one student the student did enroll at Simpson they have been attending at Simpson we have 30 days to secure the waiver um after spring break waivers are no longer needed you can go um over that 22 to1

140and not have to submit the waiver so we are asking for that waiver for that one student at Simpson in fourth grade tonight if we weren't so late in the year would you have to come to us every single time yes sir wow now we can choose um to do um a change in our district of innovation that would allow for that waiver to happen not not for the waiver not to happen we could just go over that ratio uh that is something that the District of innovation committee could consider in the future uh we just have not dealt with this a lot we have been able to shed those students to surrounding campuses and and we've been fine and hopefully as we open Wildman next year and that pulls a lot of numbers off

141of our campuses we'll stay in that same situation but if it gets to be um happening a lot then we may need to consider District of inovation okay questions from Mrs M okay I need a motion to approve action item a as presented sub moov motion by Mrs krial second second by Mr Scholfield any other discussion all in favor say I I say nay motion carry 70 thank you very much thank you board all right action item B will be consideration with possible action to approve a tuition based WD prek program for the 2025 2026 school year yes so last month I came to you with an informational agenda item talking about uh proposing a tuition-based prek program here in wahatchee for our district only students uh we did some research around the area we

142came up with our with prices that both private and public uh places are charging for their prek uh so just a little bit of the numbers to jog your memory uh at turn prek we have 235 kiddos there in prek 63 of those are in our bilingual prek and about 60 of them are in our uh three and four year four year olds ecsc special education program north side we house about 35 gened prek Marvin has about 46 and Jimmy Ray right now has a wonderful uh collab classroom that's a mix of general education and special education kiddos out there we have four prek classrooms out at Jimmy Ray so only one of them is currently being utilized uh they were fully furnished when the building was built and so we don't have any um

143Furniture needs we also when we adopted our prek curriculum recently we did buy um additional uh classroom sets in anticipation of adding more sections prek so we don't have any cost to incur there we would be looking to add two classrooms out at Jimmy Ray Elementary of this tuition-based pre um it would be on a lottery basis so just like how our other campuses work with lottery for example Marvin and uh Wildman same type situation hopefully we could get uh lots and lots of applicants and have a need for a lottery um so it's pretty much cost neutral for us to do this two certified teachers two pair of professionals at a cost of about 225,000 to the district uh we'd have a few cost um about 5,000 per classroom as far as just adding

144some manipulative some of just the classroom needs for a prek classroom uh that tuition when we did our research um somewhere around 5,500 we'd be very competitive if not a little low uh we don't have any additional cost involved like that like an enrollment fee or a supply fee that a lot of other places tack on so if we fill all of those seats up we would be at about 242,000 and so it's pretty cost neutral for the district no guarantee will fill all of those seats but of course if we only have 22 then we only hire one teacher and one PA professional uh our elementary principles are strongly in favor of this our some of our strongest kiddos come out of our prek program we do an excellent job with our prek kids

145so we're all very excited about this and it is for your consideration tonight um miss miss m will this be for a full day pre okay and our uh other campuses uh are they full day prek everything is full day except for our 60 ecsc 3 and four yearolds at Turner prek that you see there those are the only ones that are half day okay thank you everybody else is SCH day okay what questions can I ask answer okay I need a motion to approve action item b as presented so moved motion by Mrs Timberman is there second second Mr schoolfield any other discussion all in favor say I I close say n motion carry 70 thank you very much all right action item c will be consideration with possible action to approve the change

146order from BTC and to accept the wman steam Academy project as complete and to authorize the release of project retainage in accordance with board policy CV local MR Calon thanks sir board to finally get to come with some good news for you wman is complete wman is done uh wman with its uh amended timeline was on time uh and under budget as Mr M uh told you earlier uh tonight we are asking for your approval on a change order from BTC that change order actually uh reduces the guaranteed maximum price down to the final cost of the building uh we're also asking for you in accordance with board policy CV local to accept that project as complete uh we're in the building we're having school uh Mr M reported earlier that the punch list uh

147that BTC has completed their punch list uh and then we're also asking for your authorization to release retainage when we receive uh the the uh draw from uh BTC for that final payment uh to the contractors so uh with that we we ask for your approval of this item tonight any questions from Mr Colin okay I'll entertain a motion to approve action item d as presented so move motion by Mr McCutchen who was the second down here M Mr Cooper any other discussion all in favor say I iose say nay Mo carrye 70 and our next item will be our comments from Individual board members I'm I'm sorry I'm skipped right over the I'm sorry thank you sorry action item D consideration possible action to approve the guaranteed maximum price for the remaining scope of

148walk satche Creek High School construction project from po construction at a cost not to exceed 229 million1 46,853 that's probably a pretty important one I I think so um and you know I was getting a complex like you were ready for me to be done talking today uh board at your at your Das SE we have a report from POG on the guaranteed maximum price uh for summary uh so our total budget construction wise on this project at walk at Creek was 290 million you've approved the first three gmps and that left us with the remaining scope of the building uh so we we tackled the stuff that we need early on or things that have long lead times that we need to make sure are critical and hear uh but uh gmp4 is the

149balance of the work is the rest of the building and all the other stuff that goes in it that total came out to $229,450 uh board also want to report to you that within the first three gmps we had 46 biders uh which sounds like a really good number for those three uh categories for GMP 4 we had 256 bids the remaining trades and scope of the building so a grand total of 302 biders on that project that's a really phenomenal number uh it goes to show uh the work that's going on uh in walk hatche uh our our subs know that we're growing uh they're interested in our projects uh but it also helps to make sure that the price that we're paying is very competitive uh and so we feel really good about

150where we are right now uh a little bit of Truth and honesty with you oh I skipped one Ellis County we did have seven respondents from Ellis County who responded to any of the four of the GMP bids so over the entire uh course and scope of the project we did have seven respondents from Ellis County uh on the back of this board you will see every respondent uh for GMP number four uh so that you can thumb through at your at your leisure and maybe even with a magnifying glass cuz it's not the biggest print in the world uh but in case you were curious as to who was responding to the bids or to those categories you're welcome to review uh board I will also tell you that uh bid day went very

151well uh in gmp4 for the remaining scope so well uh that we actually came in a little bit under budget and we added a utility a not a utility an allowance uh and contingency so we actually put a little bit of money aside on the project knowing that it's a 30-month construction to make sure that for cost escalation we had a little bit of of savings there a little bit of cushion there uh for anything that may happen over the next 30 months so felt like we were being really responsible and uh really setting ourselves up for a position to succeed uh so we do ask your approval tonight on the final uh phase four GMP of 2 129,130 52 any questions for Mr C it's awful big number okay I'll entertain a motion to

152approve action item d as presented so motion by Mrs Timberman second Mr McCutchen any other discussion Mr President yes sir um I would like to note that I'm going to abstain from voting um on this matter um due to potential conflict of interest doing having ownership on neighboring property okay thank you very much Mr pitz okay at this time I all in favor say I I oppos say nay motion carries 60 with one Absentia all right than your Bo yes sir Lord since you just approved that I'm going to give you your own personal hard hat anytime you Happ to be in the area and would like to come in you're more than welcome to wow thanks sir I'm going to go check out thank wow uh board this is time for our comment section

153from any individual board member that would like to address the public no one should ever doubt after seeing all these kids that came in here today that our district is just the best because you see we had kids go to state we have kids at place first we have kids excited about learning excited about being challenged and that is all because of the wonderful staff that we have and all of our supportive parents so never doubt that we are in a great place and all I want to say to you tonight is I hope everybody has a wonderful spring break break and please be safe and we'll see you what's the comeback date March 17th March 17th March 17th so everybody have a wonderful spring break thank you yes I wanted to say the the

154same thanks for all you're doing enjoy your springe right anyone else okay I entertain a motion to adjourn motion by Mr Cal or second second by Mr Pitts all in favor say I I motion carry 70 thank you very much