001started it is March 4th 2025 it is 502 and this is our Board of Education meeting uh we're going to begin by indicating who is here um Kim will you go first and Julie go Clark Nelson Karen W Chris one Connie Burgess Todd hubber Nicole mcdermit I assume superintendent coming um we're we're having uh Julie and Kim join us online due to some extenuating circumstances so we appreciate that they are able to be here with us there online we're going to go ahead and turn the time over to um Don Justin and [Music] Chris good afternoon uh Justus we start us out but just a quick heads up this is a little bit longer because uh We've added some of what we see as our upcoming summmer projects to the list so uh I know
002that you have some additional business we'll be as expeditious as possible feel free to break in with questions at any time thank you we're trying to there we go just just okay um we did make a small little change but uh that is that Brock bank is underd design for security upgrade as we we'll talk about that here in a few minutes but as we uh Endeavor to bring Brock Bank up to speed we'll include a secur restu there as well so we added that to the to the mix so that's kind of the change there we haven't had a chance to take um next month we'll have West Kerns will be off this list but um I just checked again today and Sam indicated that everything is done at West Kerns and I think
003everyone seems to be happy at West Kerns with the new security so that will come off the list as far as yeah that thank you by the way for for doing that the school's elated um secretaries are still getting used to the whole was in concept but I had a good chat with them and I I reminded him safety is never safety is never convenient um but it's necessary so but they were they were they were happy so thank you thank you to your team for taking that one on and doing an in-house saved us a ton of money as well and much quicker they were really good so kudos to our mainous guys they're great and ladies okay uh let's uh we want to start out with a little bit of a celebration West
004Lake Junior High fire suppression system has been re-engineered rebuilt and functions completely and so we do not have firewatch so that is a big big win uh appreciative of some outside assistance uh an additional subcontractor and everybody got that together so that's really good uh as part of HB 84 we're starting to implement some of our elementary school design fencing projects were required to secure playfields and um uh playgrounds Cottonwood Elementary is going to be a pilot project built built by Granite builders in house this is a super complex project it had a little bit of everything in it so we decided that this would be a great idea to test our specifications in our design and to let our team Implement so we don't have to deal with weird change orders or contractors not
005understanding so cwood will start to see some improvements coming online uh March April and then we go through uh to secure that site Cottonwood highs uh phase two uh flooring abatement and hard surface will start again uh when school lets out Hunter Jr is receiving sixth grade so we're going to convert 11 classrooms internal and refurbish those uh with granite Builders again inhouse to uh get sixth grade going hey Don real quick um we're adding sixth grade to matth also did they have any did they have plenty of room was using all of its classrooms because Brock wasn't open so they were completely functional uh Hunter Jr had kind of mothballed some or repurposed them for other uses so they they do have a pretty good need to convert those back into meaningful classrooms thanks
006that makes sense okay thank you um Silver Hills has uh the um partition door that was broken so that'll get replaced over spring break for its gimy cafetorium Hunter High uh they're going to come back now that it's construction season and complete the track expansion which included Ada bleacher expansion um the everpresent ever slow preschool Courtyard at Hunter uh is getting back underway as weather conditions are starting to approve there as well and then we're uh getting uh procurement and working with principles for playground replacement at Vista Upland Frost uh and so we're hoping to get those done uh this summer Magnet Elementary scope uh we again received that Rocky Mountain Power Grant and so we're we're designing and scaling the uh PV the solar panels for it also a backup battery system which primarily
007helps keep Peak loading off of Rocky Mountain pow system uh and then we're trying to support some of the stem steam changes that are coming in um by by doing some architectural changes new paint schemes um uh fixing some some other challenges in the building and then completing that with energy efficient upgrades such as uh leveraging Rocky Mountain Power and getting LED lights in place as well and then right now we're working with the design team to finalize uh exterior color schemes uh getting the logistics of the solar panels worked out hopefully we can get those going before school gets out and then we have uh a batement to take care of this summer as well primarily floor related abatement oh Justin can you yes I'm sorry I was clicking my button and not paying
008attention to the to the one up on screen thank you Mitch uh let's go to Brock bank so bringing Brock Bank Jr online it too is looking for a stem steam uh theme but in general it's converting it from the second high school campus back into the junior high uh and so we'll bring back the Brock Bank Junior signage um they want to do a new logo and new color scheme which works so we'll be supporting that uh they will choose a mascot during the school year with the students and so we'll we'll wait for that to work its way through um we'll do some things like uh window coverings look for some energy efficient changes uh such as LED lighting uh Etc um we have to R office there's a big main office redo
009to accommodate the the new adults coming into the building uh and then of course getting technology upgrades primarily uh using or reusing what used to be at the old Cypress campus for the vew Sonic displays and Etc just moving those over since they're fairly new uh again looking at some challenges associated with some ADA compliance part of that main office remodel is to get a fully compliant Ada adult restroom in the bu building and then add a sick room which it hasn't had uh using our uh grounds folks we'll improve some of the Landscaping um we're still trying to figure out some of the uh abatement uh with that so there's going to be a lot of abatement that happens primarily on Floors uh in that school as well so all of that begins a
010very busy summer construction season uh we'll get in that building as soon as humanly possible um upcoming projects again so Spring Lane Elementary getting ready uh to Abate and demolish that building as it turns into a Municipal Park uh under lease same uh with a batement at ochre Hills to support a municipal partner coming in uh to to do some officing there Western Hills also some abatement to accommodate a uh upd partnership uh they're going to be using that facility to support some of their needs Transportation fueling station is On Target to start this spring we've already started the maintenance fuel compound demolitions occurred tanks are starting to be dug up Etc we have to go back up to Churchill to finish it's re-roofing this is uh really the storm drain side of it that
011we're going to complete uh this spring uh shouldn't well summer it shouldn't be interfering with anything happening uh at at the school uh the next is just a reminder that uh Doug Larson was able to help us with a class action lawsuit to get us a pretty good settlement from uh Jewel and with that we're going to be deploying some Vape detection systems in our secondaries starting with uh high schools and then moving into the junior highs The Vape detectors have some good Technologies there but when you partner them up with additional cameras staged uh to catch people coming in and out uh of the restrooms it also becomes a vandalism research and deterrent project and so we're we're trying to get all of that technology worked out we're starting at um uh at at
012Granger High School uh because it's pretty easy to work with it does it has ceiling access that we can get to it doesn't have any abatement concerns and it gives us what I call a pretty good first run with our vendors to make sure they get it right as opposed to starting at a more difficult school we have a lot of hbac projects online for the summer we're doing a lot of AC Replacements of older units we're even purposing a couple that we Salvage from West Lake into the schools that that that it fits because the West Lake uh chillers were not super old and we'll uh we'll look to repurpose those uh add in uh different boilers uh in advance as well we have a lot of behind the scenes work that's very important
013for Life Safety we have a lot of fire alarms that age out uh and then the carbon monoxide detection as well so you'll see us at uh Brock Bank benan Churchill uh the GTI Jim Bridger Taylorville and Hart Vixen and we do have to do some work uh at um at Cyprus but we're holding that pending the the future of Cyprus uh some other things Taylorville Taylorville High uh it's house lighting system the the dimmer rack and its boards have uh have been dying we've had some replacement boards that we've uh purchased so we can keep it uh going until it gets replaced this summer Kennedy Jr and Kars Jr are getting their Auditorium sound upgrades done that's in-house through Information Systems uh and their AV Department uh they've ordered and the equipment starting to
014come in and then Brock Bank Jr also will be getting Auditorium sound system upgrades as we bring it back online as well and that will be in housee I actually think that uh that requisition and purchase order is on your agenda for this evening uh just a heads up we did over 120 additional security cameras at Karns High School we're wrapping that up but they got their security camera upgrade and then um West Kars just already mentioned 98% complete uh Valley Crest is underway would you like to give an update on that yeah it's uh tracking very well they've done a lot of demolition abatement uh in the areas they can and uh expect to be done the very first part of May and move the office staff over and then they'll go back and
015remodel the old office into pener spaces and be done by the time school starts in August and and's been great to work with out there Don real quick question sorry just with the occurrence I just out of curiosity are the security cameras solely inside or some outside as well not to give away too many Secrets but yes inside and outside throughout the campus just wonder mhm don't give away our secrets just yet uh did you want to do some of your pictures yes very good West pict Yeahs just uh Western you can see looking out um through the new the new set of secure vestle doors there um creating the the uh the forer and the entrance area there that's it oh sorry I jumped too far other there we go thank you and then
016jumping into Valley Crest you can see they've gone in and uh tearing apart that first set of class that little classroom and and some of those smaller spaces to get Plumbing for restrooms and and rework in the the HVAC um this is Valley Crest sorry we've jumped to valy Crest don't we have a sister school we oh yes there's several schools like valy Crest the most recent one we did was uh um um next to Kern's beehive beehive thank you that's beehive is one but there's there's been a bunch like that Calvin Smith and Hunter and and many schools like that so one of our other challenges this year is uh the public safety system has been changed from an 800 megahertz system to a 700 megahertz system and so radio communications for PD fire
017department Etc have changed and with that some of the placements of the Valley Wide antennas have changed and so some of our school all of our secondary schools have been reanalyzed on the new system and some of them are need in need of um dispersed antenna arrays within the school to comply with Communications and so we'll be pivoting to those um such as Taylorville Olympus Junior High Olympus High those those have already been getting some upgrades cottonwoods study just came in and so we'll be doing an antenna system there as well so this is all part of that Public Safety push that we have to comply to now that they've they've changed to 700 MHz on the public radio spectrum because 800 got way too crowded okay so again those fun behind the scenes things
018that you don't think about but it's something that that our division responds to your big one so forgive me for normally I'm looking at that screen so um if yeah if it'd be all right thank you Justin so um Cyprus Cyprus uh grab the microphone better normally people don't have to tell me that I need to speak up so it's just for people online yeah so uh quite a bit of work has been going on both both interior and exterior uh once again we were blessed with an extraordinarily actually the last month has probably been as much of a winters we've had the whole winter um so it's been a little bit more difficult quite a bit work has been going on both interior and exterior oh I did I cause did I do that
019yes apparently okay um so all of the Wings are um unlike Skyline which you know we've been doing in phases all of the Wings are Works going on simultaneously in the Performing Arts and the academics and social stud wings and uh the administration in Commons the main entrance finishes are going in now so it's looking a lot more like a finished product the pool has been filled um and then refilled to a certain extent due to some nocturnal activities that have been going on um and uh you can see the Marquee is in in you can see sidewalks are going in uh the front entrance way is completing uh there's quite a bit of work going on you could see the pool area uh and some PBS that are going to be complete a lot
020of the glass is all in now it's really starting to shape up um the bench seating is starting to be put in um toilet partitions it's really starting to to wrap up quite well uh you can see the acoustic ceiling uh being put in in the study hall area uh that's the learning stair area down below it in the main comons for those of you familiar with the skyline Commons uh lots of people on site uh the kils are being put in some of uh that work that's very very specific to education environments in terms of very much speciality equipment even the CTE is taking a lot of of shape you can see uh the HVAC and other things the CTS probably you know it was the last tilt buildings that we put in and
021it's the last area there there's a lot less that goes into that space than goes into some of the the classrooms and the academic spaces and you could see some of the academic spaces particularly on the fourth Wing are getting very close to the point where we're going to close them off and till furniture comes and you know we're just going to lock off those areas and keep going on the rest of the School uh the student services area looking very much like the skyline building in terms of completion and one thing that we were very very excited to see is the elevator cabs the third elevator cab is going in right now one and two are in we're going to get some wiring The District staff have been working very hard on getting the
022communications to those so that we can get the elevator inspections and that will be very welcome when it comes time to moving the the huge amount of furniture and then all of the teacher migration over um from the existing Cypress High School uh even the aerial from a few weeks ago uh we're actually a lot of the trailer complex you see down below is now migrating out of that space uh our our staff moved out of their trailer last week and everybody else is getting taken down um with spring approaching we're you know as soon as the plants open up for asphalt we'll be asphalting this whole area as far as change orders we do have one change order um to review this is the change order for the auditorium rigging uh Power addition to
023the building um essentially the district uh Auditorium rigging and certain Auditorium spaces are very very specialized space uh it's my understanding the district had engaged a third party design consultant um to to collaborate with the architect on the design of the automatic rigging system for there was a system that was installed in there there were some design items that were late to be completed I believe is the is what happened uh this was some years ago uh Oasis the the subcontract contor the specialty subcontractor for the rigging system bid that original system um in their bid they had also indicated that they had excluded electrical and that was not picked up by the general contractor wesland so there was a scope Gap in addition to some modifications that needed to be made so the modifications
024to the design were added after the fact uh the coordination between the electrical contractor and Oasis um caught some of these mistakes uh the the small amount of electrical that was shown on the drawings wesland uh has acknowledged that they failed to include that and they have credited that portion I be believe it was roughly $223,000 to the district as part of this change and this $60,000 is for the upgra for the electrical that needed to be run that was very different um than what the original design is originally there was electrical going to each motor um the new design that works much better with the system that the consultant provided runs to a central power cabinet then there's two conduits that run to each motor one for controls and one for power and so
025this change in our opinion is necessary in order for the system to perform with the equipment as specified and it was originally admitted so this is in my opinion this is something that would I would consider a value ad change the portion of the change that was a an error what has been credited back to the district so from 83,000 down to 60,000 and we we recommend award we recommend approval um my question is oh go clar go ahead I just say when you say credited back was credited back the whole 80,000 or just from 80 to 60 no from 83 to 60 the 23,000 that there original was a single line I a single Power Line Feed and that portion was shown on the documents when the updated documents show two power things when
026a control plus the centralized cabinet so it's going from 83 to 60 if I apologize if that was unclear yes you wanted to confirm we're going to eat the 63 that's eat you were yes you're paying for essentially the power that was not originally bid in the document right thank you my question is as we get closer to finishing will we H do you anticipate any more change orders as we kind of fin finish this you know School and so I'm just kind of wondering what the next couple months look like should we anticipate that as a board or just um I kind there are a few I don't know if any of them are going to reach the threshold they're when you have a project of this magnitude sometimes what happens is like in
027this case this was bit three three years ago this issue only came up as you tell ending the project right most of the scope of the work is already procured most of the scope of the work is already installed the these are items that have been sitting dormant as as they are getting to that point so there are a few changes that we're working on right now with the contractor and with Elevate but I don't know of any currently that are approaching the threshold for for Board review one of those is the power uh discussion we had at Skyline when we moved into Skyline last year and and helping the the staff have two locations that they can teach from or remove their de so part of that is an owner requested so we can
028try to have flexibility in the future um even though it's a change it's certainly going to provide long-term benefits to the teaching staff in the in the SP in the classrooms and I do think if I recall there's been discussion about uh additional uh category cable going into the CTE business Labs as that type of equipment has been selected and as they come on board with what's going to work best for them and the most modern I think we're talking about some additional cable pull so that ints that a change order would come as well but that's often when we get into CTE circumstances they do their best to predict three years ago what they're going to order and then the new stuff comes online and we are almost always pivoting towards CTE installations at
029the end of the day and and we did have that at Skyline particular with the wood shop the equipment originally specified didn't didn't exist anymore and so there were some additional power and stuff that we had to add toward the end and some phasing on the equipment so so so to your point do we expect some yes and a lot of it is pivoting to what the latest equipment Acquisitions are based upon what's available there should be some other mod modifications as we work with Josh ly on some things to personalize the building specific to Cypress and its needs but those are things that we probably didn't know about three years ago and some of them are adjustments from the skyline design to again make it more suitable for the Cypress Community um so I'm
030looking at an email right now and there some some good ideas and some things that we can make modifications on and I think it's worth doing some of these might not been able to be done until after some of the pro it might be cheaper for us to do them after the fact with our own team so we'll work through a couple of these items just to make sure that the the school is meeting cypess community's needs and isn't just a one siiz fits-all I appreciate that thanks and just sorry I just say real quick there's also you probably saw a bunch of purchases uh for uh Furniture um way weight lifting equipment um trying to think what else was on there but we've got a bunch and we got a wrestling ma coming there's
031other things coming those are purchases not change orders but we're trying to build up and custodial supplies will be coming and things like that so so is this similar just in Sky line have we caught this in time to change it now or is it so the orders that Justin is talking about are the Furnitures fixtures and equipment so that's talking about the auditorium the it has a different rigging system a different it's different okay it's a completely different system at Skyline okay so it doesn't have the same rigging set up power requirements I just wondered if we were going to see this at Skyline as they get further okay yeah so um going on to Skyline uh once again the academic punch uh mostly related to um data and communication stuff but you know
032we're we're in that lovely first year phase which there's always something that comes up as we go along and honestly some of it didn't even come up until it actually got cold enough to you know when we get some of the temperature swings that's why a year warranty is always a best environment so we get every uh cycle of the weather in order to do that um outside of the last few weeks of weather which we've had quite a bit more impact to the till panel schedule quite a bit more has been done uh the building h roof membrane has been installed roof drains um the Tilt panels I believe were in the 80% range right now you can see the roof deck going on the auditorium in the photo you could see the fly
033Tower you could see the the roofing starting to go down with the with the roofing insulation it's it's it's it's pretty nice I know that uh and it's my understanding that the mountains have got 95% of the snow necessary I'm just glad that it stayed up there instead of being down on down on us even on Skyline that always seems to get twice as much as everybody else it's been a very good winter to get Construction done and you can see from the picture on the right the very large volume of the auditorium uh once again the Tilt panel concrete it's slowed up the last few weeks due to our weather and honestly snow is usually fine because it can be brushed off it's when we get the sleet and the other melt in ice
034and snow mix that it makes it very difficult to to tilt panels some of these are a few weeks old all those panels are stood actually that picture on the right is considerably older than that if you you start to see the hallways have now been framed in and as soon as they finish the roof deck they're going over and Roofing the long hallways uh that picture on the right is showing the different um one's the auditorium and the other side is the performance in arts classrooms on the left uh always love to see so this is in building h you know the classroom Wing that runs perpendicular it's kind of that last at Cyprus it runs parallel to the auditorium at Skyline it's perpendicular behind it uh kind of runs more in line with
035with the rest of the uh academic wing and the air handler is being installed that the tin the duck work is being finished on that so the last one we have will be the last air handler that's sitting outside right now supplying area G uh the water lines the gas line uh large number of Trades um as you could see building h is mostly all framed out the classrooms so we're we're making excellent progress with large numbers of of trades on site and we don't have any um changes for the board to review on Skyline if there are any questions either project any questions all right thank you thank you I love seeing some of the other details that were included this time so I appreciate on the on the other stuff that we're doing
036in the district as well but I'm getting excited for Cyprus and Skyline but all right we're going to go ahead and move on we have need of an executive session for the purpose of character and competence and negotiations as such I will take a motion to that extent I move that we go into executive session for the purpose of character andc competence and negotiations I'll second we have a motion in a second to move into executive session for the purpose of character and competence and negotiations this a roll call vote let's go ahead and start with the people online Kim Kim Chandler yes Julie jaon yes go Connie Connie burges yes Chris W yes Karen wer yes Clark Nelson yes Nicole mcder yes all right