001I call to order this meeting of the Park City Board of Education of the pledge of allegiance. I pledge alce to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Um, the board will now adjourn to a close session for the purpose of a strategy session to discuss pending or reasonably im imminent litigation or to discuss the character, professional competence or physical or mental health of an individual or person. >> You cannot make a motion to move closed for reasons stated. subject. Amen. >> Thank you. to get on with our regular regular meeting and our agenda. Um before we do that though [laughter] >> sorry [laughter] um I just want to take a minute before we get
002into our agenda items um because between last month's meeting and this meeting we had a really important anniversary on January 29th. It was the one-year anniversary of Lindsay Hunson's appointment to superintendent of Park City School District. And Lindsay, when you stepped into leadership of our district, you did so at a time of real challenge. We had low trust, lingering turmoil, and significant organizational transformation ahead. You walked into that moment with courage and clarity. and you have met every challenge with grace, tenacity, strength, and even humor when we needed it most. I'm deeply grateful for the leader that you are. Your ambition for our district is unmistakable. You continuously push us to achieve more for our students while never losing sight of the people doing the work. You've prioritized open communication, modeled transparency, and invested in
003building strong leaders throughout the system. That commitment will shape our district for years to come. In just one year, you've accomplished more than I could have imagined. Your steady leadership has made a meaningful difference, and we are truly fortunate to have you guiding our schools forward. >> Thank you. That was a nice surprise. >> Okay. Uh, next up we've got our school highlight from Trailside Elementary. Please join us next. Great. Well, good afternoon and uh congratulations, Lindsay, on the whole year. Um I want [clears throat] to thank you guys for having me today and uh inviting you to talk about Trailside, which is the best topic of the day. So, here we go with our presentation. Um first of all, I get to join and privilege to talk to you about Trailside this afternoon and
004tell you about all the greatness of our school. So, you're familiar with the pillars. These are the values and u the mission statement of PCSD. And so in the next slides I'll tell you how Trailside supports each initiative. So with our mission and vision um the mission being that we are allowing students to achieve through equitable means uh not only their academic but their social potential and um you know I firmly believe as a leader to solve problems for students and there's many ways that we do that each day at our school. So removing any obstacle from a student as they enter our campus is the first goal. Um, I think we all know that if students are bumped by anything happening at home or in their lives, it's going to be difficult for them
005to learn. So, we grow all students academically. We have, you know, many, many different groups that we meet the needs of. But, uh, one of our focuses at Trailside has been our MLA population, making sure that we remove any security needs, food needs, social needs, um, anxiety, language barriers. Uh we have Miss Eva, our outreach coordinator, that does a fantastic job making sure that they have everything from a Halloween costume to, you know, skis when it's YSA day. And so all those obstacles are removed so that they feel like they can achieve their full potential. Our special needs population um has grown and in my opinion is going to continue to grow at Trailside. Um that population is about 10% at Trailside and we continue to get students with severe complex needs and our special
006education department is just rising to every occasion. uh with the addition of our aids, hiring a new special education teacher that was formerly at the high school, highly qualified to handle uh students with autism, but then also supporting um Mary Katherine O'Brien and her role. So, the special needs population is significant [clears throat] at Trailside and is very inclusive. um they come in happy there our favorite greeters uh and they're they are really growing and especially with uh the board adopting the new star curriculum which thank you for giving that particularly for trailside it has been a huge addition to grow all of our students at trailside and the aids are on board we know teachers are learning that quickly of course a DLI program you don't need to say more there uh but there
007are some challenges within our DLI program um in terms of even those students that have IEPs 504s and allowing those students to meet all of their needs socially and academically. Grade level spectrums was just kind of a phrase I coined. Um, we talk about students that are on grade level one grade level below or two grade levels below. And at Trailside, I just feel the systems are tight when it comes to the P30 groups, knowing their data, making sure that they're meeting all of their minutes in their P30 time, rotating those groups frequently so they're not with the same teacher, and just re-evaluating them constantly. So, we're definitely growing all students academically um in ways that are equitable. [clears throat] When we think of our social potentials, that's you know, again, that's what I tell
008our teachers like they don't come to school to talk to you. They want to talk to one another and that's where they learn their best social skills. And it's an exhaustive list. Uh but we do have the crowns to college program where there's a character trade every week and we celebrate those students. Our counseling services between our part-time social worker and our full-time counselor. They are finding problems before we are and they are identifying them and going to classrooms meeting the needs of the students and making sure that that obstacle is removed so they can achieve not only their academic but social potentials. We introduced excellent elk awards. Um, we were finding that our schoolwide expectations were lacking and so we wanted to basically ramp them up. And so, Miss Megan created a fun little
009box and we have tickets and we're recognizing students that are being safe, responsible, and respectful in the hallways, assemblies, bathrooms, and we're honoring them. And then there's a drawing every Monday to recognize our excellent elks. PBIS, a great way to support social expectations and also reward students. The laser bucks is what we reward students with when they're caught being safe, respectable, or responsible. and then they can cash those in for a myriad of rewards. Um I think the most popular one right now is they get to tour the school and Trailside if you didn't know has two elevators and so they get to go and find the elevators and uh they get to go into the custodian's office and then they've identified the brains of the school which is our IT room. So that tour
010takes about 30 minutes so you have to carve out time but they're very excited to to see the elevators and then our PTO. I can't say enough about the PTO and how they um encourage social achievement through our dances. um uh you know all the the fundraisers they're doing, they're very inclusive and we just see our students growing socially through all of those events. All right, academic success, why we're here. So once again, we're trying to develop the potential of every student. And I I think what I appreciate the most about the district and the elementary schools is it's very data driven. Um we are looking at best learning practices and everything we do is evidence-based. And so on the right, those are the ways that we're doing that at Trailside. For me personally, it's
011been valuable to align with all of the elementary school leaders. Um, you know, Kim Pow and Jackie Spell are just uh just a wealth of knowledge and they've been so welcoming to introduce me to the systems. And with the four of us have been very intentional and we realize it's a growing thing that it's not going to happen overnight. So, every time we're meeting, we're talking about how we can be more alike than different, still meet the needs of our population, but also make sure we're growing students. And then the standard things that I know you've all heard about our weekly PLC's that we meet which was today um our Friday professional development that's a combination of teaching and learning uh admin le um and then we've had a few culture Fridays that have been
012funds to sprinkle in throughout the year. Every week it's the grade level data dive. Uh so this week for example it's first grade and the goal is that I try to spend as much time in the first grade classrooms leading up to that so we have more data on ML students and what's happening with curriculum. uh coaches meetings. Of course, I'm not present for those, but that's great communication when our instructional coach and tech coach attend the meetings and they come back with the academic plans that we need to implement for our teachers. Elementary school principal work sessions, those are happening every month and we make sure that we are aligned and we have a pretty tight full agenda. Usually, we have to roll the agenda. There's a lot to talk about. And then, of
013course, the walkthroughs and then I added parent teacher conferences. Education can't be successful or happen if you don't have three parts which is of course the teacher who I believe is the most important person in the room the students but the parents and our parent teacher conferences were so successful in many cases the teachers had 100% attendance of their families and they're going over data fourth and fifth grade in this last rotation did studentled conferences which was so fun to walk through and see the kids nervously presenting their data to their parents and you can't hide when the when the parents are right there in the room so big part of academ academic su success our families leadership. So looking at the district initiative of having transparency, clarity, and accountability at all times and in
014all situations. And we do this with our students and we do this with our staff. So we're supporting student leadership again with our excellent elks and making sure they're recognized and celebrated. Uh fifth graders have jobs take it very seriously. They do get paid um some of the little trinkets. Um and then they also have buddy readers. So we see our our fifth graders moving about the campus with kindergarten classes have class leaders and then going back to the crowns to college is a great way to exploit their leadership and show their potential with those different character traits that are happening every week. This week the character trait is quality. So we're talking about quality work, making sure that they're not rushing and they're being accountable for their own work. Um with the staff and
015leadership uh we do have the committees that you've probably heard other schools have. It's a great way to uh be not hands-off, but let those teachers exploit their talents and meet their committees and find the needs of the school. We have a running document and then I'll review it and then I comment on the things that they're interested in and they want to know about. So, love and love exploiting uh people's talents and their leadership and giving them those opportunities. uh professional development. There have been a couple Fridays where I've been able to ask teachers to lead the professional development. And one example of that that landed very well, we were again concerned about our ML population. We were concerned about how we're going to use these strategies and how can we quickly get teachers
016to implement an an MLL strategy with their curriculum. So I asked our DLI teachers to present. thought, well, they're teaching another language to students and they do it every single day and they've had the training. So, let's let the DLI teachers run the PD. So, we clustered with third, fourth, and fifth grade, and we had those, I'm sorry, fourth and fifth grade, and we had the DI teachers present to the fourth and fifth grade non-DLI teachers. And then we flipped it, and we did K3 with DI, and they presented to the nonDLI teachers. And I will say I was in both of them. And the second grade DLI teachers in first grade first, second, third made us go through an activity as if we were a student. And as a grown-up, I was nervous and
017sweating and realizing like, I can't speak French and I have to speak out loud in front of my peers. So, it really gave us all a sense of what our students might be feeling. Um, but it was great feedback to use teachers that are craft. They know their craft. They've been trained and they can get in their hands-on and, uh, you know, come alongside their peers and be leaders. PCBL leaders. I think this is also another thing to point out. Um, you know, we were asked to schools to create these cohorts. Uh, and we didn't really know what it was going to look like, but I know at Trailside RPCBL committee, they've become the leaders of their of their grade level with what they're doing, and they're gaining that confidence, and I can see the
018next step becoming they want to take it to their grade levels and to their peers and start showing how they're using PCBL in their classrooms. That's been exciting to see. safety committee. Um, oh, sorry trip. Sorry, Trisha. [laughter] Safety committee that is kind of its own entity. I mean, that's imperative that we're running the safety drills. We're walking the building. We have Deputy Moody, Jamie Weekes, our dean, and then Heidi Kaiserman, men, our P teacher, and and we found flaws in the building that we're reporting um to district, making sure that, you know, windows are safe and we're not missing any locks, which with the new wing, there were locks that need to be adjusted in blinds. Um, and then finally, I consider our specialists to be leaders in the school. They're taking a lot
019on in terms of assemblies, um, schoolwide behaviors. They're teaching preschool through fifth grade and they really do become, uh, natural leaders for the school. Communication, you uh, can never overcommunicate and you're always going to do it wrong. Um, no matter how I've communicated in my past districts that I've worked in, there's always somebody wants one more thing. So, we try really, really hard to meet the needs as we get the feedback. on the left. Uh board members, I know you receive our have you heard. It is our weekly at a glance and it includes everything from your board meetings to community events. Uh birthdays are on there with the staff, things that are happening on campus. There is a version for staff. There's a Spanish version and then there's a family version because it's not
020the community doesn't need access to everything. Every morning, uh that's my face. And every morning, um I come in and I record about a three minute morning announcement video. And it always starts with um what's for lunch so that students have time to think about their lunch choices. And then we go into the the uh the character trait of the week. We talk about how examples I may have seen on campus or how they can use that character trait. For example, quality, making sure their work is thorough. Uh we also celebrate birthdays, staff birthdays, and student birthdays. And it's very important to do half birthdays. I am a summer baby and I never had my birthday announced at school. So, we did a little math lesson and we made sure that all the half birthdays
021were celebrated as well. And they get to come to the office and get a prize from the birthday prize box in Mrs. Wilborn's office that Miss Megan manages beautifully every day. And then in addition, there's classroom newsletters, uh, leader visibility. If I'm not scheduled, I'm at drop off, pickup, and lunch duty as much as possible those morning and afternoon times. District correspondence making sure that what's being put out is also communicated and supported from from the school level and for me. And once again, the Trailside PTO, they have their own Instagram page. Um, it is well done and they're communicating all the PTO events and things that are pertinent to our school. Timely correspondence. My philosophy is within 24 hours, you respond to families first and anybody uh that has a a you know, need
022for the school. Staff is on usually 48 hours, but probably sooner. So, and this is not an this list is not exhaustive. We have so many people on our campus and it is so fun. I think every day of the week there's something cool walking in the door to give to our students and it's never ending. Um there are things up there that we that we didn't miss. I think especially with the health talking to Sandy, our nurse and going through who is supporting our students with health needs, which is again with our special needs population not decreasing, our MLFl population not decreasing. These are going to be things we have to keep live for our students because those needs are going to continue to increase. And then we have all the great things like
023the therapy dogs, uh deputy moodies up there. I do say our SRO has been a great addition not only as an employee but also as a community alliance and he you know his other fellow deputies come on campus and they walk the building with us and it's just been really great to have him on campus that is a a sticker of his face and so on SRO day the entire campus staff and students all had a sticker of Deputy Moody that they wore and he did not know. So he was walking around campus for probably what 30 minutes before he realized like why is my face on every person in this building? So we do love our support with the SRO. [laughter] Now my favorite part. Okay, we get to celebrate two amazing humans. Um
024so I think um and can I start talking about them? Okay, so [laughter] >> so u first I want to start with Carolyn Jackson. Um Carolyn has been in the district for 10 years. Um and this year we asked her to do something that is is very difficult. So, at the uh basically at the last hour of of planning, um she was in my office and I'm telling her, "You're going to teach third and fourth grade ELA with a partner teacher she wasn't expecting and you're going to learn two different pieces of curriculum." So, Caroline has taken it upon herself um to just be an amazing team player. She's positive. She's flexible. She had to learn wood and wisdom, arts and letters, and 95%. And you all are familiar with how hard those programs are
025to learn. and she did all three of them this year. Um, she's also supporting fourth grade science. So, she spends half her day with fourth grade, half her day with third grade, and then at the end of the day, yes, end of the day. Yes, she's also supporting fourth grade science. Um, she's also doing third grade P30, which is that intensive um time of 30 minutes where students are two grade levels below, and she's getting them to read and write like nobody's business. It's quite impressive to walk by her room and they're just like furiously writing or I think my favorite observation is she was trying to get them to do a task and one student was literally hiding the book under his desk because he didn't want to stop reading the book that she
026had introduced. So super engaging classroom. Um she does progress monitoring for our students and she's also a member of the elevations cohort which is um a platform that we're using for our MLL students and the fourth grader fourth grade teachers decided to go through the program so they can learn more strategies for our MLL students. Carolyn's amazing and I don't think she I think at the end of the year she's going to take a deep breath and realize that she took on so much for us this year. So Carolyn Jackson and then I think everybody knows Megan. If you don't, you're missing out. Um Megan is uh she's our first impressions. Um you know she is at the front desk. Um I could say so many things about Megan and I will. So, um, first
027of all, I think you guys need to understand that she could be on Broadway or she could be in an in the bra of the series. She could be a comedian and but she chose us. She chose Park City School District to share her days. But if you give Megan a microphone or a megaphone or really just, you know, play a little music, she's going to entertain you. Um, I think that I don't I hope the district appreciates how important it is to have that person on the end of the phone that sounds amazing. Um, I have a family that happens to be my neighbors. They moved from LA. They're in the DI program and they were just trying to decide, I don't know if you even know this story. They were trying to decide
028where they wanted to put their child in the district and and surroundings. And my neighbor said, "As soon as I heard Megan's voice, I knew this is where my children are coming." So, that was just like a 30 second phone call, but she's that person. She not only will greet you and love on you and make sure that you feel like the most important person in the room, um, she knows what she's doing. So everything from budget to the subsystem uh to munice to um you know where do I send this piece of paper Megan she knows it. So not only can she operate our building I firmly believe she could train and operate just about any institution in Park City. So I'm glad she did not choose Broadway. I'm glad she's with us. The
029name is amazing as you know. So make it look >> have the two of you join us and then park city education foundation and PCMR. >> Yeah. Yeah. And I just wanted to say words. I come from the government educators. So I was so excited to get a call to be here today and be able to celebrate you guys on behalf of veil of a promise in her city mountain. Um, my daughter was in Park City School District for 12 years. She started at McPolan and just graduated last year. Amazing. She's a freshman at Utah and Techno. And I attribute so much of her success to the preparation she had going through Park City School District and the opportunity she had here and just the amazing teachers like every every year she would come home
030and just be inspired by teachers. Yeah. So, thank you so much for all [laughter] your usually not look like this. The foundation comes in a first track. She early >> Yeah. Um, so you'll be able to choose either a $100 dining certificate or any of the repurchases retail which is also or congratulations. And then finally, I just wanted um to say thank you. Um I do not take serving students lightly. It is a privilege and it's an honor to serve in education. It's one of the most intimate institutions we can be a part of. Um, I would challenge any career to say otherwise because as soon as you step into a school, as a teacher, any kind of leader, um, you are invited into that child's life and it is a privilege, um, and an
031honor to serve trailside. So, thank you for your time and enjoy the rest of your meeting. >> Thank you. Carolyn, you leave your glad you're not in ski boots. Don't. So next up we have our consent agenda which includes the regular session minutes of January 20th, the closed session minutes of January 20th, board retreat minutes of February 11th, arts and letters adoption Rocky Mountain easements, school leadership alliance contract, travel request, personnel and board revenue and expenditures to remaining rate 26. I make a motion to approve the consent agenda as read. >> I second. >> All in favor? I say that. >> Well, we're way ahead of schedule, so I could come back. That don't sound very >> um from the transition like we started talking about the special ed um number of students there and
032I got the sense there's more in trans than anywhere else. No, >> just we have some students with severe needs. >> I higher I would say there are more kids with complex needs. >> Okay. >> That we are seeing now than in previous years but it's not unique to TR side. >> Okay. >> Uh it's across all grade levels, all buildings. >> Okay. That's that's what I >> because if it was more interested I would really want to understand what's going on. Yes. Yes. It's across the >> district. >> Um if you want me to come back to that comment in case somebody comes. >> Um so we will move on to monthly reports from our employee groups. But we can start with Leila for student. um this month or I didn't last. I think
033it's this month we have winter formals. Um I never actually remember seeing the attendance report, but I think this year was actually way better than we have only years past. I think a large part of that was we had student DJs. So not only did we save money, but people wanted to come and support those seniors and I think one junior who came and they were actually pretty good. So it was a deal. Um, I think just general feedback is kids want less than three hours. Um, and then a smaller space and maybe just make it seem like there's more people there than there actually is. Um, we also had sophomore and junior pickle ball this week, which was probably the most attended class event that we've had. Um, so we got two winners for
034that. Lots of people came dressing up. It was actually really fun. Um, and then I think we had student council chatted with Mr. Fine about our new mascot ideas, what we're thinking about Manny for the senior gift. And I think the general consensus is probably sticking with Manny and just revamping him a little bit. >> You guys didn't like the Yeti. >> I'm kidding. >> Mockups from Mr. Fine. I think the class was just more comfortable with Manny and not moving towards an animal and all the elementary schools kind of have like the staple park city animals already. So I think they're just going to stick with what we know. Um hopefully I'll have pictures for that soon. Um freshman hide and seek is also this Thursday. So that's I think their first class event
035this year. So you should go. Freshman should go. Um >> and then Mr. Minor was going to be Thursday, but that is unfortunately I think because nobody wanted to not people wanted to be Mr. Miner this year, I think. So hope maybe I'm not sure push that back a little encourage more people to join because that's the dance team's biggest fundraiser of the year. >> Um >> do you think it's timing or what contributed to the lack of participation? Um because usually a lot of senior boys really do enjoy it. >> I don't really know why or what's going on right now, but hopefully they won't cancel it fully and we can just push it back. >> Okay. >> But I'll definitely keep talking to them because >> we're curious. >> Yeah. >> Um we're
036also getting ready for teacher appreciation week which is always really exciting. The teachers voted on having that study in Molly this year as opposed to the nurture April. And then we also have Wish Week coming up. It's March 1st through the 7th. Our wish kid is Jeremy. She's 10 years old and she her wish is to go to Universal in Orlando to see Harry Potter and go to the beach. So we have a bunch of fun spirit days and activities. Monday will be Denim Day and at lunch there's a soda bar. Um I think we're still seeing that there's going to be a poker night. The people wouldn't be gambling the money. It would just be a $25 donation buy in and then the prize is supposed to be just water bottles and all that
037stuff. Um, Tuesday is Adam Sandler day with a permanent jewelry stand at lunch and then a donation at Estie's Pizza. And then Wednesday is PJ day and college merch day with I think the permanent jewelry stand is two days in a row. And then there's a movie night which is Harry Potter in the lecture hall. is free admission, but a $5 donation is recommended. Thursday is movie character day and then crumble at lunch, which is always a popular one among students. And then I think a yoga event at PC yoga. Then Friday we have our assembly which is a navy out color and everybody will get to meet her. Um and then we also have miracle minute at the assembly which is usually a large part of donations. Um, and then the students are all
038interested in asking questions about the Latin Alice system as it has been introduced recently. I think as always when there's a big shift, there's confusion and maybe just uncomfortableness for the shift, but I think it'll end up being good and then people are registering for classes um this week and next week. And I think so far from the student body, the largest piece coming from that is confusion and maybe a little bit of frustration among varsity athletes about the athletic period. what I've been hearing. I think a lot of students are just feeling a little bit of stress because they feel as though they can't stack their schedule as fully as they'd like because they're required to go every other day to their sport. But I think as that's maybe explained on a deeper level,
039opinions may shift. But I think right now among varsity students that's discipline of frustration and then I think that's it for this month. >> Are they sharing that feedback with counselors and administration or how is that feedback being shared? >> Um not all students have received the counseling in their classes so far. I think just sophomores. >> Yeah, I think sophomores were this week. sophomores and um the counselors are they're hearing a lot in class questions just like because once they hear that up front it's just kind of a shock to their system I think so they're just like what is this what's happening but the counselors are encouraging them to email Jamie Sheets and Mr. divine >> but I think once the juniors and seniors and freshman hear about that there will be more
040communication. >> Yeah. So what comes quickly what they're having to pay. >> So it's interesting that this is in the course catalog because we skipped a step. >> Oh okay. [laughter] Uh what many high schools across the state have an athletics period and the idea is athletes are not missing instructional time because they have that fourth period either for practice or games and then they're getting home earlier um on a day where they would normally get home at 6 7 o'clock because they can start practice earlier. >> We are one of the few school districts who has not offered that athletics period. It affords them an elective credit for pass fail credit. Uh it's GPA neutral. So yeah, we'll be having some offline conversations with high school administrator. >> Well, thank you. Thank you. Thank
041you. Um, that attachment didn't Not sure about. Somebody music. [laughter] >> All right, there you go. April and May. >> Yes. Wish lazy. Well, it just took >> Yes. So, who would like to go on the 19th of March? >> Okay. >> Catherine, we can have two student council on the 19th. >> It's the 19th of March. So, Nick will go and then one other I can go. >> And then we'll be together. >> Okay. workshop. >> Okay. So, Laura, are we good? >> Yes. >> So, Lori forwarded me um this right? >> Yeah. These are from Park City Education Foundation Educators Association. [laughter] Um, thank you to the board of education and the district office for your continued support and responsiveness in addressing our concerns. We appreciate the time, communication, and collaboration you've shown
042with educators, and we value the positive working relationship we've built together. The Park City Education Association is looking forward to beginning the negotiations process for the local professional agreement this week. We are hopeful for productive, transparent discussions that support our educators and ultimately benefit our students and schools. We are also closely watching the Utah legislative session and will continue to stay engaged at the state level on policies that public education and the educators we represent. Thank you again for your partnership and commitment to our school community. and I haven't seen anyone from PCC. >> I haven't heard from her, so she'll be. >> All right. Next up, we've got a decision item from the athletic foundation. Anything to say or I mean a little bit would be possible. >> Like, don't blame us. We're just
043rocking through ask if you can wait until she gets here, but >> we can skip to open enrollment. Yeah. >> No, no problem. >> Okay. So, next back to y'all. >> Yes. Um, so Randy, we have open enrollment applications. >> Yeah. So we came to you in November uh which the board at that time elected to open enrollment for the application process which goes till the first Friday of February which is February 6 that's passed. This sheet is similar in your packet to the sheet we showed you in November. So we've updated that with the class size in kindergarten 20 uh as well as an extra column that has OB request out of boundary requests. And so you can see the projection puts the out of boundary requests on the elementaryaries for each area. So
044showing showing it this way with the class sizes anticipated. Um it shows you in that last column how many spots are available and this is after the out- of-bound request. We hadund was 190 something like that. >> Um there's probably around 190 requests whatever >> these are still. >> So these are still available. So you can see the problem area is really in the kindergarten area um where we typically have three sections and with the lower class size uh not as much room there. On the secondary side you can see there's still space available in those schools and again this is based on number of classrooms in the building that are available not necessarily number of teachers. We have ran those calculations and we're really okay with number of teaching staff in each of the
045schools. Uh so you can see those numbers as well. So what we're looking at now I think administratively we're excited about the number of kindergarten kids that want to get in because that helps establish possibly us in the future as far as uh not losing enrollment or at least trying to break even uh which is going to be critical now if the bill passes that now funds education on headcount rather than AB which is still in the system and is still a possibility. Um, so I I' I've provided a a proposed motion. I think administratively, the superintendent can correct me if if if it's different. I think administratively support these and we would suggest uh allowing those applications in based on the order they applied up to February 6th. And then given the the superintendent
046authority that if we can within the budget manage that if we needed to add a class to not like prevent kindergarten kids for example not saying that will happen we given the superintendent the authority to make those decisions uh that would come to you in the form of of the budget approval. So, >> because if you look at Poland in particular, the kindergarten, there's a high chance that we may need to add a teacher um to keep class sizes at that 20 threshold that we like them. We don't want to stack up those. >> No. [laughter] >> So, help me understand. So, we have three kindergarten classes and with the out- of-bound students, we have 73 students. >> Yes. So no, the projection is 73 students. So that's what superintendent is saying. Even with the
047projection at a class size of 20 over we'd likely need one or more to keep that class size low. So can you help me understand what the the minus the red ones are? That's >> Yeah. So this is So for example, Jeremy Ranch, you can see there's three classrooms at 20 students per class. That gives them space available for 60. Our projections 59. And so they basically have one spot available. >> Okay. >> But there's three out of bound or 13 out of boundary requests which says if we were to accept all those we're having by 12 students. >> Okay. So we would have to >> which means we would either have to internally say hey we're going to adjust maybe add additional class. That's going to depend on availability in the school. It's going
048to depend on hiring. It's going to depend on budget and all those factors. And that's what I I personally would propose giving the superintendent the authority to make those calls. >> It may be that we're, you know, over staff in a grade level and we could move >> right to sustain those increases. Um, but that's something we feel confident that we could do in turn without having to come back before the board and say, as Randy said, it would be built into the budget. But we know that at some of our other grade levels, we have classes of 12, 15. >> Um, and we want to keep our kindergarten classes I'm not sure. I have a 5-year-old, so I know. >> Yeah. >> Um, they can be challenging at times in turn. >> Yes. Love
049them. >> You may have an answer this right now, but how much money So these out of boundary requests allows to communicate with district. >> So there's the for WPU and then money from the districts they come from, right? Do we have a sense of what that amount? >> So easy calculations. 100 let's just say 200 kids versus 40 let's say $4,500 for rounding. So you're looking at $900,000. So when we pay back recapture or when they take our recapture whichever way that bill ends up um when that happens that would be that much less okay >> that would go to the state. I'm not saying I won't say the overall dollar amount but the portion that we're sending normally >> now that portion would be more would stay with us >> to have a
050right it would be great to have a a number on there right because that that's really why we're doing this right partly to keep classes at a good size able to run programs and all of that >> but it would be really good to be able to put a number on the amount of money we're able to keep in our district >> yeah the other piece we It's it's hard to budget until the new numbers come out, but also the district those kids are from, >> right, are required to pay half their local distribution. So there's money on top of that, >> right? That's the case. >> But if everything stays if everything stays even recapture wise, the rates the same, our collections are the same, then we would retain more money here in our
051district than paying back the state. >> And is this take into consideration if there was any new families moving into? Did you just put that in there? >> That's part of the projection. So in the projection, we use what we call, sorry for lack of a better word, survival ratios. So we'll look at the progression between grades and then see how that fluctuates, which includes the in migration piece as well. So that's already included in the production piece. That doesn't mean from these numbers we couldn't have more families move in, but right, >> this is what's projected at the moment. >> Okay. You ready for a motion? >> You ready for a >> motion? So, uh I make a motion to approve open enrollment for the 26 27 school year allowing out of boundary students
052to attend Park City School District Schools within the parameters set forth in policy 100010 and with the following conditions. One, the maximum number of outofboundary students allowed will be determined by space availability by grade at each school. Two, priority will be given to out of boundary early enrollment applications received as of Feb 6 26. And three, if the superintendent determines there is available space in a school or grade and adequate teaching staff can be funded as presented with the proposed 2627 budget, the superintendent has authority to allow additional out of boundary students. >> That was me. >> I second. [laughter] >> All in favor? You >> want me to go to school fees? We're still >> Sure. Let's do it. [clears throat] >> So, school school fees, this is for next year. School fees have
053to have a first and second reading. Um, used to be it had to be approved by April 1st. No longer is that the case, but I've still brought it early because then it's not muddled in with the rest of our budget process, right? it's we can get it out of the way. Um, we give schools and programs opportunities to submit fees or changes to fees which has occurred. What you're going to see in this document is you're going to see bold items and non-bold items. The bold items mean the fee has changed. On a few of the schedule, you'll on a few of the schedules you'll see what the 26 approved rate was and what the proposed 27 rate or fee is. uh on the on the Echer Hill Middle and um on the high
054school, you'll see just next year's fees, but it'll be bolded if it's increased. Uh if it's not bolded, it's not increased. One extra fact I need to make the board aware of, we are implementing a school accounting system. Uh we're actually having training in March. We're discussing it tomorrow, having a kickoff meeting tomorrow with our administrators. Uh this will go live probably no later than April 1st. What this will allow is parents to go in, click on a button or click on a link, pay their kids fees. It's Titan Powers School. Uh they can put teams, you know, the kids that are on teams or clubs in there, so a parent can go one-stop shop and pay those fees. Does not include nutrition services. There's a few pieces. It doesn't include USA swimming. We're keeping
055separate. uh the program Elio we're keeping separate which is for our afterchool program and uh preschool because it has a check-in checkout component so they can track what kids are there when kids aren't there. So, with this new system, Kev it's called or school cache, uh, parents would be able to go in and just do it right online, right? We're trying to make it easier for parents. We're trying to free up staff time as well with the current process. That system will generate a file to put in our accounting system. We import it, we post it, it's a done deal. Takes away a lot of there's a lot of automation there that we don't have right now between schools and the district office as far as recording these finances. There is a 5% fee included
056in that. We we've allocated a 5% fee. So if there's a $100 fee, we're actually going to charge $105 that covers the transaction fee on that. The one piece we have not induced a fee is on the fundraising. The fundraising typically comes in in the form of check. If it if it's a card, we're going to have to eat it. If it's check or cash, we deposit that again through the Kev system and make the deposit, but we're not paying a transaction fee on it typically. So, um, so some so 5% of this of most of them is part of that fee. If it's not bolded, we've infused the fee on there. So, there's a $5 change, for example, on $100. It'll say we're on five now where they didn't change the fee. We're trying
057to make sure that the amount that this the sport or the club or activity needs stays with that group of of folks. So, we're not taking money from them to cover that fee. We're having the person swiping, which is the way it is in America today. You swipe and there's a fee. So, um happy to entertain any questions. I know Isaiah's here. Caleb's trying to make it. Uh but if you have questions about any of the fees, this is a first reading. It'll come to you again in the April meeting as a second reading before it's final. So if you haven't quite had enough time to get through it, you can always approve it on a first reading and take more time between now and then to go through it. So happy to enter any
058questions >> about the system that you were talking about? >> Yes. So, is it transparent to your parents that they're paying the $5 if they use their credit card and if they if they want to do a check online, it's $5 less >> or is everybody paying? >> Everybody's going to pay. >> Okay. So, it'll cover Okay. So, >> cover the school's cost. Yes. >> And then is it um centralized here at the district level or does all the schools have their own? >> The schools will have their own. So the so for example if I'm a parent at the high school parent of the high school I've got to go in I've got to pay for football let's say I go in and I pay for football I can actually do that from home
059>> it's web based where where right now I've got to go in I've got to get with the finance person of the which is typically Donna she has to go into powers school say this kid's part of football figure out the fee collect it post it in the mun system >> and the power school system and then it's not posted yet yet [laughter] >> it's not posted yet. Now she sends a sends a document to us in the business office and we take it and we hand it in off to post it in the right place. That's kind of the archaic >> right >> process we're going through now. So it's going to simplify >> and be more temporary. >> So now that >> it's automatically composed into powers school. >> So powers school is
060the is the mechanism that says I'm in this class I pay this fee. >> Right? So, it makes it easier for the staff as well once that's set up. Um, from there it will go from Kev. Kev will produce a file each night and then the business office will grab that file and post it. Yeah, it's an import. >> So, we've got we've got some programming that we're doing, writing a script basically to say take this file, post it into Munis, which is our accounting system, and we can just post it. It's going to it's going to put it all the accounts in the back are set up. So, it's going to post it to the right group in the right account. >> So, it'll be cleaner and there'll be no more checks sitting here
061and there and everywhere. And then it's apparent hopefully >> there won't be as many checks. But we're also doing check scanners. >> Okay. >> So, rather than us going to the bank every time we have a check because we've got a three-day rule, we'll just >> The only thing we have to go to the bank for is cash. >> Yeah. Um, if a parent has several students, can they do it all in one portal or do they have to go? Okay. So, they can go >> they can just go right to cab. So, if I've got a student at the high school and at eer for example, typically the elementary don't have a lot of fees, right? There's not a lot going on there. They may have a fine or >> uh damage for their
062>> their device. >> Um, so yeah, I can go in and look up balling kids at the same time. Yeah. >> Donna doesn't know it yet, but it's going to change her life. I was >> the amount of time she's finished >> collecting fees, processing, sending documentation to the business office. >> Tedious. >> She's going to get hours back. >> Is this the system also let parents know if they owe a fee >> that if they owe a fee? Yeah. There's all kinds of setups we can do. So, one of the first things that'll happen is we'll we'll push it out to parents when we go live. Again, I think we're closer to April 1 than we are. We were shooting for March 17th. I think we're just a little tight. Um Okay. Yeah. Notice
063will go out to all parents to go and enroll in the system and you have their own user and their students will be tied to those parents. Yeah. It's it's based on what's in power school. >> Perfect. District any other districts use the system. >> So it's funny you asked that. So Cash School District was using it which was appealing to us because they have the same accounting system. The majority of districts in the state use TEES what we call TDES. Pretty common. Um, Kev just bought out tees about 60 days ago. >> So, we we bid this out probably, it's probably been a year. I mean, Kev was still here. It's been a year since we bid this out and decided on Kev and we've just slowly been implementing it. Um, and when we
064did it, TESS was the other vendor that proposed presented to us. We chose Kev over TES and now Kev has absorbed TEES. So, now all the schools in the state that are on TEES that wish to are going to Kev. We just had a conversation with Ted today on a meeting and asked are there transitions going on? We talked about the alpine transition with three districts. So most of those districts that are on tees are going to >> it's kind of it's kind of honestly it's kind of the only product out there so to speak that does this type of >> we'll have training tomorrow morning with our principles and secretarials. >> So eventually will this helps with staffing if we >> in what way? reducing staffing. >> Reducing staffing >> like say somebody retired
065or >> we ran into a situation like we did 15 years ago when we couldn't get people to work because >> I think it's too early to tell. We don't know what we don't know. Um so >> it's save you probably a lot of >> So like in the business shop, I'll just tell you for example, we have other things to implement, right? So is this going to save us time? Absolutely. But then it's going to put us give us more time to implement. >> Does the system have other modules and features to help the business? >> They're they're strictly this type of fee. They do accept donations. So we'll work with the foundations to have a link on there for donations. Uh we'll work with them on that. But yeah, strictly it's it's >>
066they don't do nutrition service. >> I think we could get there. I just wasn't willing to bite it all off at one time. Yeah. >> No primary. Yeah, >> we have identified a lot of automation within Munis we had not been utilizing. So Randy and his team have done a great job in terms of rolling that out totally >> to uh increase our efficiencies if you will and bring us to 2026. >> Is this linked to Mun for your >> This does not there's not an API between Munice. >> It it we found it was going to be easier than to go to Munice and request an API and work through that. it was going to be easier to take their output file. We write a script >> then input it >> through Python. I've
067got two young guys working in our department with me. You run a script through Python and just have it convert to what the file needs to be to import into >> that time. >> Well, it'll save whoever was entering. I wasn't >> Well, yeah. Whatever we hope to God, >> what I believe is it will free uh our financial secretaries at the secondary schools because they high school in particular spend a lot of time collecting fees. >> And I think you'll see more people pay with the card than they come in with the check from cash, right? Which is going to which is also for us an increase on controls >> within our accounting system. Right. So yeah, it's it sounds like you push one button and it's awesome. I know it's not to be
068that clean, but >> but it but it's a vast improvement from what we've been doing. >> It's a learning curve and there will be some growing pains, but this is the right direction, >> but it's a good Yeah, you'll see a lot of Yeah. >> or changing banks at the same time. >> A little. >> So changing over to Wells Fargo from Chase. Yeah. So that's going to probably go. I'm trying to be brave enough to run a payroll on the most part in order to be assured that everybody [laughter] >> what's that? >> How many year how many do you have to bid it out every so many years? >> So banks typically you don't have to bid out. We did bid this out. So banks like banks, auditors, accounting systems, SIS systems are
069not really on that fiveyear have to bid. >> Oh, okay. >> Just because who wants to put in an accounting system every 5 years, >> right? I just didn't know if a bank you had to do that for bank >> bank you have to go to bid if you're going to change. We went to bid. Yeah. But we I mean this district's been changed for a long time. We just felt wells as we went through it. We had other banks that applied as well who responded. Anyway, has nothing to do with fees, but it's all going >> all together. Yeah. Okay. Well, thank you. >> Yeah. Another fee question. So, in the past, specifically with sports fees and things, in the past when we've talked about this, we've uh been able to cover fees for
070kids who can't afford it. Is that still the case? >> Yeah. As a matter of fact, in the state of Utah, any any child that has a fee waiver, right, we've got to be able to cover it by other means. We can't I can't increase my fee to cover any fee waver kids I have on my team or activity. I've got to find another way to cover that. The only exception to that would be the op some of the optional stuff. Okay. >> I'm going to dare say I don't know if Caleb's made it, but I'm going to dare say the high school and EC or both. If there's a child that has a chance to participate and it's funds that are keeping them from that, we're not going to keep that child from doing
071that. So, >> and we have community partners uh that we work with to ensure every child who wants to participate is given that opportunity. >> I mean, I know philosophy we'd rather not have fees on things and sometimes it's unavoidable. I just want to make sure we still able to. I would hate that to be a battle to district >> and we still again we still don't charge co-curricular fees now. can't mistake but we were the leader in that right by funding those um >> so we don't have to make but >> so in theory we have to have open it up for public comment just if there's comments on the fees >> because it's a hearing and then we would need a motion to approve the fees for 27 on a first reading but
072it would not be a final approval >> one Okay. [laughter] >> Do we need to have >> I suggest we Yeah. I suggest before a motion's made, you open it up if there's public comment specifically on the feast. >> Yeah. >> Think we're the perfect audience on the >> do does anyone have any comments on the fees that we just >> Okay, seeing none. So, we can entertain a motion for approving the fees on our first reading. It's still going to come back to you. >> I make a motion to approve the fees on first. >> Good. Any further discussion? >> All in favor? >> Thank you. >> I know. So, and now I can open it up to since it is now five o'clock in region. The board of education wants to hear input
073from community members at our meetings. In order to respect and preserve the time allotted to each presenter on the agenda, each speaker will be limited to three minutes. Speakers representing a group will be limited to five minutes. >> Excellent. All right. Okay. Now we can go back to the athletic foundation. >> Sorry. >> No, it's fine. >> Totally fine. So, >> um all I all I have here is that we are seeking the Athletic Foundation is seeking approval for the board to move forward with their foundation. >> Correct. >> Anything else you want? >> If you just want us to approve it. >> Yeah. [laughter] I have a I have motion uh written out for this provided for me. Uh okay. So uh I move that we approve the memorandum of understanding with the go
074miners athletic foundation as presented to the board of education contingent on the IRS recognition as a 501c3 entity. Is that right? >> Right. >> Second. Any discussion? >> Just again, thank you for all the work you >> find this group. They will operate almost identical to the Park City Education Foundation as a component unit of the district >> and they're for athletics. >> High school athletics only. >> Athletics in general. >> Yeah. The focus will be on the >> and it's for fundraising the district itself. any money into >> you have a future discussion part of the reason is to is to look at you know the full athletics master plan right so at some point as they raise money there's potentially a conversation around us adding as well uh and on that note it
075it is mostly athletics but there is a little sideline here somewhere around that extra break because >> okay, >> let's do this. >> Okay, we did it. Yay. >> Thank you. >> All right, last up. This is the best board meeting ever. Okay, we have policies for adoption. The the following policies have been posted for the required 20 days and are now before the board for adoption. We have policy 30004 student membership policy 7060 sickly bank policy 7090 substitutes policy 7110 resignations and policy 100025 homeschool charter school. Uh you can I make a motion to approve the uh state of policies for adoption and then do have one quick question. >> Very quick. >> So yeah no my quick question just I I think when I look at the we've taken a lot of content
076out and that just reflects an effort to move things to procedures where we can rather than having things. >> Yeah. So the idea is that the the policy itself will be concise um and a lot of the actionable items will be in the procedures. So each year as the legislation changes, it's not constantly coming back or board. Uh many school districts have moved to this practice. Um, so there's not this consistent revision process with the 20 days. >> Yes. >> Uh, and then coming back for the board. >> And Lori, didn't you say something recently about getting really caught up with the policy committee and yeah, having that where we need to be? >> We are. Yeah, I went through the list today. I've added a few more of those. Yeah, we're doing really well
077until >> we are until this legislator. just to see. >> Um, okay. So, all in favor of approving. >> All right. Well, awesome. This is amazing. >> Do you need a motion to >> I do need a motion to adjourn. Uh I make a motion to adjurnn until our next our next now regularly schedu which I think is data. Thank you for