001have board meeting before USBA. >> No, >> It's after. Okay. >> Okay. So, we are live now. >> That is coming up so fast. >> This month has just flying by. >> November flew by. >> Oh my gosh. I know. It's crazy. >> All right. Where is Greg? Sure. You don't want water? >> I do. >> Paid for. >> There we go. Is this okay? Superintendent, you should be able to see the screen now. >> Yeah, I can see it. >> Cool. All right, I think we are cooking with Crisco. Okay, got that. Okay, I think we're good. What's this? >> For our >> What's that? >> For us. >> Yeah. >> From the district. >> The district. >> It's just our Christmas card from >> Not our bonus. >> No. >> I can't put
002the pool in. My mother couldn't even afford they couldn't even afford to put your name on it. >> No way. >> Can I write my name on the envelope, please? >> Okay. Why does it do this? >> Why did it all disappear? >> Thank you. >> Was very kind. >> I update today. >> Yes. >> Okay. You have two minutes, I guess. >> Steve, are you retiring? >> It's true. >> That would be so nice. >> He's not smiling for a reason. >> That's cool. >> The same one. I thought they'd individualize him a little bit. >> It's going to be here before you know it. the way time is going. Yeah. >> Yeah. Yeah. >> When When are you leaving? When are you retiring? >> In the spring. >> Sepide September. >> Oh, okay.
003Wow. >> All right. >> Get through all the summer >> fun. >> All right. We want to welcome everybody to the uh uh board meeting for December 8th, 2025. It is now 5:59, close enough to six. Um please note all board members are present. Uh superintendent is attending uh via Zoom and um and Adam is also here. So um welcome everybody. Um, we'll start off with the uh pledge of allegiance and I will lead that. You please stand. >> Repeat after me. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. And um I guess I have the vision statement right in the mission. >> Yep. >> Vision statement. South Summit School District
004valuing individuals and preparing them for success. Mission statement. We support, empower, and inspire individuals to promote and achieve academic and character excellence. >> Fantastic. Thank you. All right. Moving on with the agenda. We're going to take a student b student board member spotlights. Connor, do you want to kick us off? >> Uh, sure. >> Uh, at my school, we're currently I'm currently helping pull off several holiday, >> sorry, for both NHS and student council. For student council, I'm planning on having candy cane grams as a way to raise money for future student council events. I'm planning to have it going on for the two weeks until Christmas break along with a winter social on the last day of school is one final little after school get together. And uh as for NHS, I'm currently planning
005to have a hot cocoa and uh donut fundraiser to help raise money for a nearby pet shelter. But I unfortunately won't be around for either of them since I'll be gone on the last two days. But I've made sure that the other members I'm going to make sure the other members are prepared and ready to run the event. So hopefully everything turns out well. >> Fantastic. Great. >> Thanks. Thanks Connor. Thank you. Sammy, what do you got for us? >> Okay. So I would like to speak on how our NHS is actually going to do sub for Santa. So, I believe they're going sometime this week and they're going to be going to Walmart and they have different names that they picked out to um buy some gifts for some kids and some clothes and
006everything. I couldn't participate this year, but last year I did and it was a really fun time just giving back to everything. So, yeah. >> Great. That's great news. Thank you. >> Fantastic. Thank you. All right, we're on to director reports. Um I guess it's Dan. Are you the on the hot seat? Joe. >> All right, Joe. We'll put him on the hot seat. >> I like that. >> Yeah, >> that's hot. >> They're both hot. >> That video going to work. I'll do >> Which one do I play? >> I'll cue you. Go down. Down. Right there. That watch video. See that? Up right there. >> Right there. Not now, though. >> Okay. Whenever you tell me to go. >> It's not the same. >> I'm waiting on this. Do you want that? No,
007>> I will. He's going to I wonder >> after the video. Okay. >> Oh, stickers. >> It's clear. That's why it's clear. Okay. Cuz I was wondering what we ever decided on. >> Yeah, we went clear with the students. >> Okay. >> I like them. >> They can put whatever they want on their >> Oh, good. >> On their clear, but not on the keyboard. >> Have we seen like less breakage of screens and stuff? >> We've only had four the entire six, but yeah, >> maybe six, but compared to last year, >> last year we had >> at this point. though. >> Yeah. >> So, the kids are keeping them on, which is >> 10 to 15 a month. >> That's great. >> They're a lot harder to get off. >> So, the these
008cases were the result of talking to students. >> Yeah. >> And we actually talked to the student board member last year and they members and they suggested a clear case that that the students could make them their own >> personaliz. So, we decided to try them. And with the new with the new M4 um laptops, the newer laptops, they're made a little differently. So, they're a little bit thicker. >> And we we just haven't seen the screen breakage. It's been amazing. What's the clear case piece? >> So, >> it's on the See right there all along. And on the bottom, >> top and bottom. >> She has stickers. >> You can't tell. She has stickers. >> I know. >> That's why I was thinking we just bagged the idea, but so I thought, well, maybe
009Joel was it, but no, it's not. >> Well, and you can if you turn it the other way, Shammy, >> you can see where there's little tabs on the top. >> Oh, okay. Yeah. >> Pulled in to kind of protect it even more. So, there's that gap between the >> the screen and the comes off. >> Lift it up. >> It comes off, but it's not as easy to take off. So, the kids aren't taking them off. >> It's doing it's preventing them from breaking the screen. This has also helped because last year or the few years before we've had a glass protector that we put on the screen which is very time consuming. >> Um it helped a little bit but not much. >> This year we didn't put any glass pro screen protectors
010on just to see. And with this case and the new the new uh laptops it's been really great. So we haven't even needed to >> great >> use that expense. >> That's great. >> And put those on. So anyway, okay. So we're here for a short presentation to give you a cyber security report. >> Key word is >> cyber security short and cyber security. Don't forget cyber it's very important. >> Yeah. >> Um so Mark Mark from news was going to join us and he had something come up. So, we're happy to invite him back another time, but we'll we'll try to be as smart as he is when we present this for you. Okay. So, um at the recommendation of the Utah State Board of Education, we are using the Center for Internet Security's
011critical security control set of be best practices. I know that's a big long thing, but it the >> um we call them the CIS. So, um, these are a prioritized set of actions to protect the school district and our data from cyber security attacks. Okay. Um, and what we'd like to do first is just show a short two-minute video of the CIS's critical security controls and what they are. And then we'll actually show you where we're at and we'll show you a a table that um shows you what these controls are. But we just want to show you this quick video and so you can understand kind of where we're coming from and and where this all started. So yeah, if you can just maximize that. >> Hold on. >> Get some kind of audio
012too. >> Yeah, I've got to go fix it somehow. >> We had any IT people around here, we could get >> I know. There we go. >> Where's my sound? Right here. It was all the way up. >> Cyber attacks exploit poor cyber hygiene like unpatched software, insecure configurations, and outdated solutions. Unless you improve your cyber hygiene, malicious actors will have more ways to infect you with ransomware and expose your data. Fortunately, the CIS critical security controls are designed to help. The controls are a set of prescriptive, prioritized, and simplified security best practices for strengthening your cyber security posture. Each control breaks down into measurable actions or safeguards that ask you to do one thing each. This simplified approach helps you defend against most attack subtechniques associated with malware, ransomware, and other top cyber threats.
013It also enables you to demonstrate reasonable cyber security in compliance with HIPPA, PCIDSS, US state laws, and other regulations to which the CIS controls map. But that's not all. The CIS controls group into three implementation groups or IG's that remove the guesswork around hardening your defenses. IG1 walks you through how to establish essential cyber hygiene as a foundation. IG2 and IG3 help you evolve your cyber maturity even further. Together, the IG's provide you with a sequence for hardening your defenses as well as demonstrating a reasonable level of security and compliance with many regulations and US state laws. What's more, the CIS controls are always evolving. They're now in version 8.1, which adds a governance function to help you govern your cyber security program in alignment to NIST CSF 2.0. 0. Ready to strengthen your cyber
014security posture? Download the CIS controls today. >> Okay. So, I'll go ahead and put my screen up now. Adam >> plugged in. >> Uhhuh. >> Maybe. >> Yeah, I see it coming. >> There it is. >> Okay. So, these are the main points of the security controls. Okay. The CIS controls. And these break down into several different subcategories. I know that video might have been hard to understand in that, but but basically what this does is give us a prioritized list of things that we need to work on to get fully compliant and so our so our cyber security is top-notch. And so we have already completed one through three. Um now these are an ongoing thing so they're never 100% complete right we we are focusing now on number four um again these are
015prioritized so we're doing the most important things first and so now we we will go down through now for example uh seven let's see help me Joe seven eight and nine we're already pretty much there >> almost all the way done >> but we're we those are pretty much done other malware defenses number 10 we're we've got in place data recovery we're working on so these are all a work in progress so we're not just working on number four or number one two and three we're working on everything but we're focusing on each one individually until we feel comfortable to move to the next one but again we're working on them them all as you may have seen seen in the video. Each one of these are broken into different sectors where we we will
016complete each priority. This is an incredible system that to be honest with you, South Summit School of District has never followed anything like this before. Um we are finding things that um are incredibly scary for the district, but we feel like we've addressed the most important ones already. and we're working through the others. So, that's all I have. What do you have to say about this, Joe? Anything? >> The only thing I I would add is as you look at that, our our goal obviously is to keep our students information safe. >> First and foremost, our student information, it's not fair to them to lose that. >> And then our staff information. And so, we've put some things into access control management. For example, we're working on two-factor authentication. So, we are at different levels
017in each of those because we can see the best thing about this inventory that we did is it's let us see where our holes are, our big holes. So, we're filling big holes faster than we're maybe it's not going to look that way as you look at how much we've done, but I think that's that's the beauty of this system is when we get down to having our pen test finally, we we should have a pretty robust system in place so that that pentest will show us where those hole the holes are that we didn't recognize going through this process. Are are you planning to wait on the pen testing? >> We're planning to to get through we were we were recommended to get through the first eight before we do the >> We were
018going to do it immediately >> and then talking to the state and with Mark's help and let me let me give a shout out to Mark. >> He's incredibly intelligent and he's really with this stuff especially and he is helping us to work through this. So, it's a great asset to have news to help us with this. He I mean they're incredible >> and and they have recommended even waiting until we get to 11 to the data recovery section, >> right? >> Because 7 through 10 kind of inter interconnect a lot. >> Yeah. >> In our it won't be too far off where we do our first pen test. But >> who does it? Are you guys going to do it or are you going to outsource? >> We actually have a meeting on Wednesday.
019>> Okay. where we get to find out if we can do our own or if we need to outsource that. >> It's at three o'clock on Wednesday, so we're excited to understand that. >> Okay, >> great. >> That's what we have. >> That's a great update. >> Yeah, >> we were when we were at our leadership conference, one of the school districts there, their information was a power school or something had been stolen and was held ransom and they did not have backup. They had to pay the money. So, I'm like, "Oh, >> yeah." >> We we learned last year at FETC um there was a uh a director from a district and they had what 50,000 kids or something like that in their district and they were they had a cyber attack. They lost
020everything. And for some reason, it happened the day before Christmas break. >> Oh my gosh. And they were a they worked 24/7 >> and brought in people and volunteers >> for weeks and weeks and weeks and they were able to actually get everything back up and at least running before the Christmas break was over and but they said it was a nightmare. And so some of the things that they taught us are applying to we're applying to this because it was it was so scary. And you know, there's others that have had to pay ransoms or or >> you don't want to pay ransom, but anyway, there's so much that can happen. So, we're this is one of our very top priorities to get this finished and and to continue with it forever and hopefully
021that'll >> great, >> you know, happen. It will. So, right, I shouldn't say hopefully that'll happen. >> That was a bad way to end our our presentation. We will do this. >> Great job. >> Thank you. Bye. >> Great job. >> Can I >> Thanks you guys. >> Can I Can I just add something about Dan and his team real quick? >> Where is he? >> Go ahead, Greg. I just I just want the board to know how appreciative I think um and I'm speaking on behalf of administrators and teachers because I hear about it frequently um just how um friendly how how proactive our IT department is um and and Dan and and Joe their their approach to um streamlining some of the processes to make it so that it's less painful for teachers
022and those who um are closest to the kids. So, he mentioned two-factor authentication. We've been playing around with that um with like for example, I'm one of the guinea pigs. So, we're working out as many bugs as possible. And I just I really appreciate their approach to wanting to make sure that the roll out of uh two-factor authentication goes as smoothly for um teachers uh as you know, for all employees, but especially for teachers as smoothly as possible. So, they've been a uh it's been great to to see that department step up and uh encourage their their innovative solutions across all of our departments. >> It's great. >> Very good. >> We do. We appreciate you guys. >> All right, Steve, I think you're next. >> He's gonna He's not gonna do it by himself.
023So, the first thing we'd like to uh start off with um on our feed proposals, there's there's uh two things that we're doing um this year. Typically in the past we've done the percentage raise but with uh with us being open and going to starting in the beginning of the school year being open all day uh we have made uh the adjustment um based on the hours basically was 20 hours a week which is in in in addition and so we've put those into the fee structure um as well. We've also added a couple other passes. Um, and so what you'll see is anything with a uh black uh dot is going to be that um increase due to the additional uh openage as well as the 2 and a half%. The red dot is
024just going to be pretty much a raise other than um on the youth resident, which we did have to adjust just because we were going up on the student. Um but the student and the senior, you'll see that they go up about uh $25 um on that. In addition with that, we have uh are asking to implement a couple other new um memberships. One of them uh we started doing some looking and talking to some customers and the visitor pass is what we're looking to implement which we have not in the past. It's a 7-day pass. So when we talk about a visitor it's it's it is the length is seven days. Um, we do both in summer and winter have people that come over just from from skiing and and and things want to
025take some time to come and use the hot tub or uh the gym as well. So, that's one. And then also um we came up with a super senior. Um our super senior is 90 plus. Um, other places that we've looked at might do it a little differently as far as uh fee structures go, but we're looking uh to add that for $50 for the year um for those super seniors. The other thing that we've um looking into that uh we want to um talk about as well as the corporate rate. In the corporate rate, we've had two um it'd be 10, excuse me, five to 10. Um and that's usually been about 15% off. And then we've also had the 11 plus, which has been about 20% off. We're looking to try to keep
026some more of that revenue inhouse. And so, um the 5 to 10 would be 10% and then 15% for the 11, uh up on the memberships on that. So, as far as the resident and non-resident, um that's what we're looking um for 2026, um how we got the or how I got the two.5% is, as always, I usually go to Adam, ask him what um the um >> inflation is and and uh that's what uh we came up with. That's why the 2% is there. Any questions? >> How does this compare to other rec centers? >> Um around us, >> do we have any comparisons? >> So around us and in Salt Lake kind of two different things. Around us, we're still relative. Um Park City Basin were still really inexpensive. I mean really inexpensive.
027Um most both those at least last time I checked they don't have a family anymore. They have a uh they went away from couple, right? >> They're based that's going away. >> So they have a couple and then kids. So if you have a family of say um a couple and three kids, I I think it was what 12 to $1,500. I don't remember exactly what it was. >> I did it with my kids and my wife and I. We have family pass. Obviously, that same pass at Basin Recreation is over $3,000. >> Uh we did we did a study what two years ago. >> I don't know if we can get that to Wade. >> Yeah. >> Do you have a copy? Yeah, >> that would probably be super helpful for you if you
028want to understand because they did comparisons with a couple in Wyoming and then some in >> like Roosevelt. >> It was super helpful. And we're >> are we on the lower end of all that or >> uh depends. Some were super cheap >> like uh Pine Pineell Pineell was Pineell super cheap. >> Yep. >> Um but others were more. >> Yeah. >> But like we would be more in line again. A little bit more a little bit less in the Salt Lake area. We're probably pretty much in line with what what the valley does. One of the one of the things that we one of the reasons why we were behind is we weren't open all day. And so so that didn't allow us to to garner the same amount of money because they didn't
029get the same amount of services. And so now that we're open longer, we're trying to raise that to be more conducive to where the market's at right now. >> So being open longer, how does that affect our students and their >> they still have priority, right? Mhm. >> So they can still use >> We all know how that works. It's nice until somebody complains, >> right? >> Well, one of the things that uh the whole behind the thought process was when we when we were kind of looking at that the the new restroom that they're putting in upstairs that was supposed to be done >> A while ago. Um it uh that's going to leave alleviate some uh in in the sense because even when we have people um like the for the most part
030right now what we have coming over is middle school using the pool. So if we can have the patrons upstairs using the restroom upstairs it alleviates the stress >> tries to separate it a little bit. So, that's helping a little bit, but >> basically the schools aren't using it as much. >> Uh, not not in the weight room because since they've done what they've done over at the high school by um I guess what the batting cages are no longer and they have the weights up there. Since they did that, um, we have not had a PE, excuse me, a weight lifting PE class in our facility this year. So, does the high school utilize it at all? >> Um, on an occasion after after hours like the track teams come in. We've had the
031dance team like P10, P9. They never come over there. >> Not not this year. They did last year, but not this year. No, >> we've had a couple come to swim a couple times. So, that's not >> Is that because other people are there and they don't feel welcome or is it because they just decided to stay over to the high school? For the weights, I know they've got they've moved all the weights that were under the stadium up into the top. And so I know that they've been using those in classes. >> I I can't speak to how if they're liking it better or or whatever they have >> because they used to use the the universal stuff around there, you know, workout. Nobody uses that anymore. >> Uh not this year. >> Nope.
032>> And they have six classes, I believe. Six weight classes. So that and that's why we did what we did with the upstairs so we could keep it in house in school is my understanding. So we've got a lot more kids in weights now than it has ever been. >> I had one is patronage uh increased since we're open all day. I was just curious. >> Um it's a good question. I haven't really double checked because and the reason why you didn't I was waiting for the winter >> because it definitely didn't in September and October when the weather was good, >> right? >> You know, we might have Chris, what did we have up there? Maybe four to six, four to maybe eight people. >> Oh, not a ton. >> Not not a ton.
033>> Okay. I was just curious if it made a difference. But yeah, I think I think in the in the coming um months, for the next three, four months, it's going to really dictate or indicate >> that number. >> People love it. >> Yeah. >> So, you had good posit tons of good feedback on it. >> Okay. >> Yeah. Even people who come at other times are like, "Oh, I didn't realize you were open all day. This is awesome. We love this." >> Okay. I was just curious >> and it definitely has changed the mindset with certain people where they're like, you know, I don't have to work my lunch around it. Like if I get a late start and I don't get off at noon, I can come at two and still get it
034in. So, >> a lot of mothers dropping off their kids at school and then they'll come over where they couldn't have done that before, right? >> Or they would have had to do a really quick workout before though. >> So, yeah. Oh, very good. Okay. >> When are you leaving? >> I start over there January one. >> Congratulations. >> Appreciate it. >> For sure. >> Any any other questions for >> Is there a Is there a day rate or is that the visitor pass? So whether you want to use it one day or seven days, it's 30 bucks. >> No. So we do have day rates. Um, we're not looking to increase those. Um, we've we've kept them. I think it's what, three years? It's been about um three years since we've since we've changed
035them. Uh, we did look in uh to maybe adjusting those a little bit, but we felt pretty comfortable with where we're at. Day pass for an adult is 850. Um, youth and seniors 62 and older are six and toddlers is is two and three. Um, and that's uh 350. >> We do the senior is also we do a military >> correct. Yeah, >> the senior >> Oh, nice. >> And then just out of curiosity, is the um what's it called? Pickle ball. Is the demand still high on is pickle ball gonna be around for a while? >> Yeah. Yeah, I I I I definitely think so. I mean, the courts, at least out in Oakland in the in the summer, were well used. >> Okay. >> Um, and uh, when you ask that question, they
036always want more time. Uh, it's just a matter of only being one court. You know, other other entities that we've looked into, you know, they have two or three courts and so they can do things a little different. But um during the winter when we have junior jazz and itty bitty, you know, it's hard to it's hard to it's hard to make everybody happy. >> Yeah. >> So the answer to your question is pickle ball's not going away. >> Okay. >> It's not just a fat it's going to be around. >> Okay. >> No. And it's funny because a lot of people think it's kind of a newer sport, but I'm from the Pacific Northwest. And when I was, this is dating me, but when I was like 14, I remember going to our parks
037and playing pickle ball at the local parks in Redmond. >> Mhm. >> I always thought it was an old person sport couldn't play tennis. >> No, you're you're right. >> You're not wrong. >> I can't play tennis, so I can't say anything. >> All right. Any other questions for him? >> I don't think so. Anyone else? >> All right. >> We have a we would just like to recognize Chris and his >> you know he's he's put 20 plus years >> into our organization done a phenomenal job and we just want to thank him and they've done a nice little video and we thought we'd show that. Is that okay? >> Perfect. Absolutely. >> Yes, definitely. >> So, we've got a couple of things. So, we start with the video. Born and raised in heavy
038city ground where the mountain there is sweetest sound by Idaho. I hope he found his way. January 2004, a brand new day. A Christmas mountain by the man. 21 years with the ups and downs. Stay true and morning comes creation is calling strong for daughters laughing singing along stays at my Sh through it all in these beautiful mountains standing mountain 21 years up Living the dream in a sky so blue. >> We thought that'd be fun. >> Thank you. Yay. >> You You put that together. >> That's great. >> We don't need to watch that again. >> Come on. And the funny thing is is you you notice he hasn't he hasn't aged, right? >> Uhhuh. he hasn't aed a bit. So, um it's interesting about 21 years ago this time Chris was actually hired.
039Um and uh he's uh he's been a a huge addition. Um and so we we just wanted to thank him as well. And one thing that uh we want to uh give to Chris and again just talented people, right? So this was made by uh Mike Roof. We wanted you to be able to remember Southwood Aquatic and Fitness Center. So, it just says, "In appreciation of your dedicated service to the SS AFC, your commitment built more than programs. You built community. Thanks for inspiring generations." >> A that's awesome. Good job. That is so nice. >> That's really He knows how to sneak in the back door. >> Yeah, >> that video needs to go on. I just want you to know I've had a lot of people reach out to me and tell me that
040you're going to be missed. >> Yes, you will be for sure. >> Well, thank you. >> Thank you for all you've done. >> Appreciate it. Thank you. >> I think we need to put that video on loop on the TVs in the right center. You know, a guy, >> right? >> I think we're lucky to get allow him to allow us to do it once. >> I just allow you to do that. >> Yeah. We'll play it all through Christmas. I did know you notice you painting there. >> Co, that's a good uh thing to use that t-shirt you're wearing for. >> Oh my gosh, you are in trouble. >> Dan, >> I did get a bunch of >> We are still mourning. You cannot say crap like that. I'm going to kick your butt.
041>> Wow. That was a fun co project. >> Yeah. Well, great job. Yes, we will. And I'll tell you, if anyone can get me to coach soccer or te-ball, coach pitch, it was Chris. So, it's going to be hard to fulfill that, but thank you for all the work and the time. And I know for my kids, especially like they wouldn't have been the same without having the rec center programs. So, I really appreciate all the thought you put into that and the time. It's going to be big shoes to fill having you leave. >> Thank you. >> But thank you. >> Appreciate that. >> All right. Thank you. Thanks. >> All right, Adam, I think you're on. >> Yeah. So, I I think I hope Matt and uh Trey are still on. Are you
042guys still on? Matt and Trey, while you >> Yes, I'm here. Thank you. >> Awesome. So, uh we've got our internal auditors, our external auditors that are here that uh is going to do a quick uh financial report based on their audit. And then I think Matt has a couple other things he wants to talk about. So go ahead Matt. >> Yes, thank you and thank you for letting me uh join virtually here. As you can see uh we have completed the financial statement audit of South Summit uh school district for the year ended June 30th, 2025. As uh is customary, we perform an audit of the financial statements. So Adam and his team uh spend a lot of time throughout the year accounting for the activities and the balances of the district and ultimately
043assist in preparing a financial statement. Then as auditors we come and perform an audit of those balance activities and issue an opinion on those financial statements. And in those financial statements um on page five of the PDF um is the opinion or um the report that we issue as auditors and it says in our opinion the financial statements present fairly in all material respects the financial position of the district. So what does that really mean? what it really means in non- auditor terms is as a as a board as management as other users of the financial statements uh as they uh review the information that's contained in the financial statements they can reasonably rely that that f that financial information is accurate um and they can be used to make decisions. So as as this
044body or as management desires to understand the financial positions of the district, these uh financial statements can be used to help make those decisions. Just to highlight a couple things on um page uh eight of the PDF is management's discussion analysis. If you had limited time, management's discussion analysis is sometimes called an executive summary of the financial statements. So it highlights primary financial highlights of uh the district and compares how the district is doing this year compared to prior years. And so as you as you were curious of what happened or what changed in the district, this is an area that you could spend some time in understanding uh what happened. Just to highlight a couple things. Uh on page 14 of or page 19 of the PDF is your balance sheet. Your general fund
045at the end of the year had just under $47 million of assets, liabilities of just under $5 million. Ultimately to end up with fund balance of uh just over $21 million. 16 million of that is unassigned or uh resources that can be used to meet its ongoing uh obligations. Two pages later is a statement of revenues, expenditures, and changes in fund balance, which sometimes in the outside world, we call that an income statement. So you can see in the general fund, uh just under uh $30 million of revenue for the year, majority of that or twothirds of that is made up of property taxes. And then you can see your expenditures or expenses there uh of just over 27 million. the majority of that 14 million being related to instruction to get to a net
046increase in fund balance of just under 2.5 million to get to that 21.4 million of fund balance. You can see you also have a capital projects fund there that has 15.9 million in it and then some other governmental funds which include your child nutrition fund, your student activities fund. Uh you can see that you have just under $1.1 million in fund balance there. Any questions on uh the financial statements that this uh board would like me to answer? >> No. >> Okay. >> In addition to the financial report, we also issue uh report on u state compliance. the office of the Utah State Auditor um outlines specific state compliance requirements for us to perform an audit of and issue an opinion on compliance. That opinion is on page 62 of the PDF. Um and we
047issue a clean opinion that the district complied in all material respects with the compliance requirements outlined in the state compliance audit guide issued by the office of the Utah State Auditor. Those areas um that we look at specifically are budgetary compliance, fund balance compliance um and a variety of other areas you can see there on your screen. The final report we issue is in accordance with government auditing standards. Um and that government auditing standards because you're a government require that we evaluate your internal control over financial reporting and compliance. And if we issue if we identify any significant deficiencies or material weaknesses in um those internal controls, we would be required to communicate those to you. Non- auditor languages. If there's something that should keep you awake at night or management awake at night, we
048would be required to communicate those to you. We have not identified any significant deficiencies or material weaknesses in internal control. Uh so uh another A grade is really a testament of the dedicated uh team that you've created and the controls in which have been established and and and are being followed. Any questions there related to compliance or internal controls. >> Okay. I just want to put a shout out to uh to Kayn who >> is the lion share of our >> of our work here and I just appreciate her to death that she keeps us all in line and and keeps this thing going. So I want to appreciate just publicly thank her for that. Um, I don't know if we want to note that uh they did meet with the audit committee which was
049wait and I beforehand. So that you probably need to make sure that's in the record. And then also um we've invited a public uh yeah >> community member. >> Can I do that? >> Jenny Prescott. Oh, is that Glade's daughter? >> Yeah, it's Glad's daughter. She's CPA. So, she'll be a nice addition to the uh the group and she said she'd do it. So, >> good. >> I might have tried to twist an arm, but she didn't it didn't take very much effort, which was nice. >> Great. >> So, Matt, do you have any other recommendations as far as we when we talked about financial reports, monthly financial reports? Did you have a chance to look at some of that? >> Yes. Uh, sorry for disconnecting there for a second. Uh, I'm I'm in a
050state building and they were trying to kick me out here. So, I I got him to convin I convinced them to let me stay for just a couple more minutes. Um so one request that the audit committee made of me was to provide some instruction uh to this body or to the audit committee of items that uh they could be aware of as they uh review uh financial information. So um Adam provided me a sample of the financial reports that you provided me and I thought it would just be helpful for me to highlight a few things if I were sitting in your shoes of what I would look at. And so first, um, in the financial report, there's there's a revenue, uh, report. Um, >> I'll pull that up on our side, the one
051we did from November. >> Yeah. So, so in this revenue report, I'm looking at it. So, a couple areas that I would pay attention to. Um, just a way to highlight of things that this board might want to look at. So, first, you can see there on the top section is property taxes. A significant amount of your resources come through property taxes. Those property taxes primarily because of the property tax calendar will come in in November, December, and January. And so, as you get familiar with the timing of property taxes, you can see on this report that property taxes, you got about 1 and a.5 million um year to date or 1.2 million uh during November. you would expect um as you review this report in December to have a very large uh property tax
052deposit uh from the county. So 167 million depending on what your property tax rates produce and what the county is able to collect. So So that's just an idea. As you're reviewing these reports, you would expect property taxes to be low in months other than November. they start to rise as people are starting to make their property tax payments December because they were due in the end of November. The county starts remitting those to you in December and then in January you'll have a few delinquent taxpayers that come in. Second, as you look at the state revenue section, the next section there, your state revenue primarily comes through uh the Utah State Board of Education and they push that money out typically about 1112th each month. And so as you look at uh your budget
053and compared to the amounts that you're receiving um you would anticipate about one 12th of that money coming in each month. So you could expect that that state revenue is a pretty consistent um monthtomonth for the fiscal year. The final revenue section is the federal revenue. Uh federal revenue typically comes in as it's requested and um because you don't have a significant amount of revenue um from the federal government. Typically that's just requested a couple times a year and so you wouldn't expect to see that until typically near the end of the year. The next report is um on your expenditure report um or expense report that Adam provides. Most of your costs, probably 70 to 80% of your costs are related to salaries and benefits. And so you can see those first two lines
054are salaries and related benefits. You would expect those salaries and related benefits to be somewhat consistent each month for the amounts that you're paying our your your people. Obviously during the summer months if you have some some non full-time employees that may not work during the year maybe your summer months might go down a little bit but you would expect pretty consistently to have your salaries and related benefits be the same each month and benefits um are about 40% um of your salaries. So as you look at the th those costs you can say hey we expect salaries to be about the same and we would expect benefits to be about 40% of that just from a highle board. And so if you see something different than that, that's your opportunity to say, "Hey, Adam,
055uh, help me understand what what what's happening here." The final area that I would highlight that you can look at as it relates to expenditures is just comparing uh items to budget. And so if you look at that middle section under the capital projects fund, I'm uh looking at your property um object code there, Adam. You can see about halfway down you have a budget of $696,000 or about 700 uh,000 and yeartoday expended is about $650,000. That doesn't mean there's anything wrong. It's just an opportunity for you to say, "Hey, they've expanded most of the budget that they anticipated on property already through December." Adam, help me understand that. And Adam might say, "Hey, the reason that is is because we budget for property expenditures during the summer when school is out of session. So,
056we would expect uh the majority of those expenditures to be spent during the summer and we're not doing major property projects during the school year." That might be the answer that he he gives. uh but it it gives you an opportunity to compare what what are we expecting uh from an expenditure standpoint to what the actual expenditures are. And then the final report he gives you is just a um a listing of all the checks uh or expenditures that are going to be uh that were written during the year. One potential opportunity here, Adam, might be because this is a big list. It's hard to digest. Uh so they're just scan the board or audit committee might just be scanning it. One option you could consider is summarizing this by vendor so they can kind
057of see the amount or totals by a particular vendor rather than having uh all the detail as well. That's just something that they could look at and say hey we expect URS as it relates to benefits um or as it relates to salaries. We expect to have those payments but what is this payment to Squire and why are you paying Squire $5,000 during the month of November? and you can say, "Hey, they're finishing up the audit." And so that's what that expenditure is. So those are just kind of some highlevel uh areas in which this this board might want to pay attention to or or might be beneficial uh as they review the financial report. >> Okay, cool. >> Adam or audit committee, is that kind of what you were looking for? >> Yeah. >>
058I think that's great. I like the explanation on all of those reports. >> I do think we should add it to the new board member book. Okay. >> Just so >> or member training book. Yeah. >> Yeah. Because it's just this this stuff is overwhelming. >> Yep. >> Yeah. So, I thought that was a great explanation. Perfect. >> And I like the summary idea. Um, so you can weed out some of the stuff, but it's just a summary and you can >> you don't need to know every check. >> We'd like it by vendor. >> Yeah. >> And that doesn't mean it's not available to you, right? If you look at it and you say, "Hey, what's this?" >> They're paying a lot to the school boards association. Adam, can you pull us the details
059for those? And then you can dig down into the details if you desire. >> Yep. >> Yeah. No, that's great explanation and I love that idea. >> Y >> now, did you Matt, did you have a chance to go through the the internal audit committee duties and responsibilities that I put together? And did that look okay? Did you have any recommended changes? >> No, I I really like that. Just to highlight a couple things that Adam has here. Just what is, you know, what is the audit committee trying to accomplish? Uh I think Adam summarized these pretty well, but big picture in my mind is uh the audit committee by a function of a subcommittee of the board has governance and oversight. The audit committee evaluates risks related to the financial um impacts of the
060district and suggests policy improvements or changes to the board as a whole. Uh and so I think this summary uh is very very good. Okay. >> Okay. Great. You >> guys have any questions on that? I think that was >> that was >> kind of what you were hoping to >> Yeah. the best audit review we've had. >> Nice. >> We better record that. >> Going to use that as a testimonial on their side. >> You can feel free to quote me. >> No, no. Thank you very much. We appreciate our association with the district. >> All right. >> These guys are awesome. I can go to them anytime. And >> that's great. >> I'm we're trying to close out the foundation right now and and Matt's helping me with that. And so we appreciate
061our >> great, >> you know, the the partnership that we have with Squire. They're they're doing a fantastic job for us. So thanks Matt and your team. >> Thank you. >> All right, >> Trey. Good job. >> Appreciate it. All right, we're now going to move on to the superintendent items. Greg, do you want to take us through it? >> Sure. So, just a quick update. We had our our uh Cameas Valley Community Foundation uh mingle and jingle uh this last week um Friday night. And right now, it looks like they've as of right now they've raised somewhere between 65 and $70,000, which is fantastic. >> Um >> especially for >> Can you guys hear me? Okay. >> Yeah. >> Okay. especially for um putting that together, you know, in just a matter of a
062couple months or a few months. So, um it was well attended, it was successful. Um >> uh Tai was there um representing our education pillar. We had Amy Rean there and and Danny Monzalvo spoke uh from a student perspective on scholarships and things. Anyway, went it went really well. I don't know if Ty if you want to add anything to that. Uh, no. I I I think it went really well and a good um good kind of restarter, I guess. It's been on pause for a little bit >> and pretty good community support >> and um >> yeah, was it's good. >> Yeah. >> So, t I mean is the question Greg 50% only of the non-desated to education, right? So like it's if part of that goes to arts or whatever they put the
063pillars towards of the 70,000 then whatever is not designated 50% goes to education or if they designated it towards education. >> Yeah. >> And then the the other >> the other thing is they have to pay back the 50,000 that we put into it to to for the montage. >> So they have to pay the expenses and reimburse the education foundation. Is that right, superintendent? >> Yeah, that's right. >> Yeah. So >> because we funded it this year, >> we fronted it. We fronted the conf the conference. Yeah. >> Didn't the title sponsor cover that? >> They covered 50,000. >> But then we had to put in 50. >> Oh, >> yeah. >> And and when we say we, it was it was the education foundation. >> Not the district, the foundation, right? >> Yeah.
064Education foundation patient. So they they were committed to paying that back um you know paying expenses and then paying that back uh into the corpus. Um so that it it was a seemed to be a pretty successful evening and uh selfishly I'd say we had the best looking uh pillar table uh in the event. Wouldn't you agree, Ty? >> Yeah, Adam. >> Because they pit me somewhere else. >> That's why I was the best looking. Just kidding. >> Well, when I'm saying the table, I'm talking about the student artwork that we had on display. >> Oh, you mean the silent auction little table? Yes. >> Yeah. No. Well, no table I'm sitting at would be the best looking. >> I thought you meant you and Adam and >> D artwork. >> Yeah. No, that was
065the best. >> Yeah, it was fantastic. But we have some amazing students and and man, our our middle school art teacher, she just rocked it. Oh, and the kids rocked it. It was really great. >> Um, >> who are some of those? >> Yeah, keep going. >> What? >> Keep going. >> Secondly, um, >> just a quick update. Diligent is going to be u moving to a two-factor authentication um probably in mid January. So, we'll remind you again in in January's board meeting, but you'll want to just kind of tentatively keep an eye out from um Diligent uh keep an eye out for an email that you'll get in January so that you can uh go ahead and and activate your your two-factor authentication uh to get into diligent. And like I said, we'll remind
066you again in January. Uh but we're we're uh it seems like everybody's moving to multifactor authentication which is a good thing. >> Does any anyone have any questions for me? >> When you enroll for b yeah yeah benefits. Um tell us about what are you guys doing that are you presenting this week? >> Uh yes we we facilitated this morning. It went really well. um all of all of the team that's here have really enjoyed um the sessions that uh that they've attended. We we debrief at the end of every day. Uh and uh so we get together, we debrief, we talk about um the ahas, the things that really resonated with us. you know, everyone identifies something that they're kind of wrestling with uh that they learned >> and then um they come up
067with a one or two potential commitments uh and then at the end of the trip we take the list of potential commitments from each person and they identify one that they're going to implement um moving forward. So, it's it's been great. Our session went really well today. It was well attended and I always love uh I love the fact that nobody got up and left during our session. So two hours and it was it was uh engaging. >> Great. >> We have good people working for the district. >> Good news. >> Kenna did great. Shelley did great. It was it was really it was really good. One suggestion I had for um the superintendent is to look at depending on how we feel NSBA goes this year is having us go to like learning forward
068because we're investing so much time and money into that instead of NSBA because maybe we would get stuff out of that instead of those classes. >> Yeah. >> Maybe alternating it every other year or something >> just so we have the opportunity to see what they're doing out there. Okay. Any questions for superintendent? >> All right. Um, moving on. Any questions on the procedural updates? >> No, not for me. >> No. >> All right. Hearing none, we'll move on to the next item on the agenda, which is the action items. We are looking for a motion to approve the South Summit School District 2025 audit. Any questions before a motion? Otherwise, I'll look for I entertain a motion. >> I'll make a motion to approve the South Summit School District 2025 audit. >> We have
069a motion. Uh looking for a second. >> Second. We have a motion and a second. All in favor? >> I. Any opposed? Was unanimous. All right. Second item on the action items is the uh SAS aquatic fitness and center rate increases. Any >> is that something we do every year? >> Pretty much. Um >> have to >> we don't have to. No, >> but if you think about here's the reason. So every year we give a raise, right? And so if we don't do it every year, we get that much further behind and we're supplementing the rec center even more. And so this is a way to incrementally keep that that gap that we have to provide from taxes the same. >> Like we didn't do it for like seven years. >> It's been a
070while, but we've been doing it. >> My biggest concern is I feel like they're gradually pushing the school kids out of the building. Maybe not not not intentional, but >> well, we can we can start to if you if that's what you want me to do, we'll just emphasize that. >> I think that it needs to be reinforced to our teachers and our athletic programs that there for them to use first, >> right? >> Because I feel like they don't feel like that is that's why the weight departments weight training got pushed clear out of that. When we first went in there, that was going to be a big big boo boost to our athletic programs to have the weights and stuff there. >> They haven't always felt >> I'm more than happy to to
071reiterate that. >> They haven't welcome at all. >> Yeah. Yeah. Exact. Exactly. Our athletic haven't always felt welcome at the rec center. >> That's good good feedback >> because I think it's a real issue. >> Okay. and by opening it up to the public all day long. I know big part of it to get more income for it. But if it's going to be a facility for a community facility for fitness, then hell, don't don't let the kids think that they have the right to go over there. >> But I don't think that's our job as a school district either. >> No, we subsidize it about a >> million dollars. Million dollars a year. >> I know. >> Yeah. So we need to b our kids need to be able to get that much use
072out of that's all I'm saying. >> Yeah, absolutely. >> Well, we'll start to I'll make sure that is an emphasis. >> Well, that was one question I I had was not according to the rates, but did have we always charged the students because I don't ever remember paying for my students when they were students. We don't charge them if it's during the day, you know, during a class or anything, but if they use it outside of, >> you know, >> because I was surprised like their student rate on there was like $120 or something. >> For a year. >> Yeah. >> What if the track team is having a practice that way? >> They can use it anytime they want if it's a school district to come in. No. So, what if the coach is
073up there and they just come in and do they have >> if it's an organized class or or sport event, they it's >> they can use it. >> I just want to verify with all the coaches that they know that. >> Okay. >> And they know that's accessible to them. >> Yep. >> I don't believe it is. >> We can make sure to work that through the admin and the athletic director >> because it's a valid point. >> And we're going to have a new director. I mean, we're hiring a new director now, and so now is a great time to start putting that as our guidance. >> Well, and he's going to have an opinion of Let him weigh in and and guide >> him or her. >> Them. >> Yeah. >> Them. They
074>> they them. >> Yeah. Right. They, them. Um, >> that your pronoun >> because you know, Steve mentioned that they're not using it much. Well, there's a reason why they're not using it much. >> Okay. >> Because it's been made they're not welcome there. >> Yeah. football has been about completely. >> Well, let's reiterate. I'm more than happy to do that. >> Probably because my kids always worked at the rec center and that's probably why they never paid the fee. >> Yeah. >> It's been there for a long time. All right. Any any other questions on the rate? >> All right. Uh looking for a motion on the rate increase. >> I'll make a motion to approve the South Summit Aquatic and Fitness Center rate increase for 2026. >> All right. We have a motion.
075Looking for a second. >> I'll second it. We have a motion and a second. All in favor? >> I. Any opposed? >> I'm opposed. >> I am opposed. >> Motion carries three to two. >> All right. Consent agenda. Any questions there? >> You need to correct that, Don. >> You need to correct that. It's two votes. Nay. online. >> It just did. Yeah, >> it came through what the vote was. >> Yeah, she she changed it. >> All right. No, I've just seen the nonwelcoming of sports teams into that building. >> Yeah. >> In all the years I've been here, >> we have we'll have a new opportunity to change that in the real close future. So hopefully that that can be made. >> Yep. >> Um All right. Looking for a motion on the
076consent agenda. >> I'll make a motion to approve the consent agenda to include the November 10th, 2025 meeting minutes, the November 2025 financial and payment reports, the new hires to include the new teachers, the substitute and the educational support professionals, the volunteers with approved background checks, and the policy for second reading. >> All right, we have a motion. Looking for a second. I got a question first, superintendent. >> So, I see we had an opening at the middle school history department and we had a correct me, a fifth grade teacher took that position. >> Correct. >> And then a fourth grade teacher moved to the middle school to take that position. >> Uh, Gouty, >> she wasn't she >> not teaching Yeah, she's not teaching at the elementary school. She's doing work-based learning at the
077high school. >> Oh, okay. I thought she was >> So, we we we said no dominoes. >> Okay. Yeah. >> I was just wondering if she moved up from the elementary. What did we do? Did we >> No, I I appreciate the question. >> Okay. >> Yeah. I thought that same thing. So, I looked at her work history and she hasn't been at the elementary for a couple years. >> Yeah. >> Yep. >> No, great questions. >> All right. >> Second. >> We got a motion to second. All in favor? I >> I any opposed? Motion carries unanimous. All right. All right. Bar policy 1010 board conduct and ethics for first reading. I think there was some changes. Superintendent if you want to just take us through that change that was requested. >> Sure. This
078is the um this is the uh policy on board uh conduct and ethics. the the section that um we talked about last month uh about rewarding it. You can see the new verbiage is in green. The striketh through red font is what was there. Um I I believe it addresses the concern that um had been brought up. Uh just want to verify that uh if if want to make sure that that feels uh like it it uh like it meets the needs or or the discussion that was had last month >> and and uh I made uh as I worked with superintendent, I asked him to add the business administrator because those are the two contracts we do control as a board. >> Um So, I thought that was uh appropriate to add in Adam
079onto that. >> I'm happy with it. >> Okay. >> Yeah, I'm I was not happy earlier. I I'm I can live with this. >> Yeah. No, I think it was great. >> I would have voted no before, but >> I can live with this. >> Yeah, this is great clarification. So, I appreciate everybody speaking up on it. Um, any other questions? If not, I'll entertain a motion. go into a building. >> I will not. >> Do you have more questions? >> Nope. I'm good. >> Okay. >> I move to approve policy 1010 board conduct and ethics for first reading. >> All right. We have a motion and attending a second. >> I'll second it. >> Have a motion. Second. All in favor? >> I. Any opposed? Motion can uh carries unanimously. All right. Uh we're
080now to policy tw 2012 district credit cards and purchasing card policy for first reading. Any questions there? >> So basically this one was we didn't have a we had some forms that we had people filling out for so more procedural but we didn't have a policy. This so this was the attempt to put the policy in and then the procedures would follow of how we implement. And so this is just kind of cleaning that up. Uh helping us out with our controls because credit cards are one of those things that we can get ourselves in trouble with if we're not careful. So this is just to clean that up and to increase those controls. >> Any any further questions for Adam? >> All right. Uh, entertain a motion. >> I move to approve policy 1212
0812012 district credit card purchasing card policy for first reading. >> All right, we have a motion looking for a second. >> I'll second it. >> Have a motion and a second. All in favor? >> I. Any opposed? >> Motion carries unanimous. All right. Um, next item on the agenda is the policy 5084 reduction enforce for first reading. Um, >> super superintendent. Yeah. >> Yeah. This is a new policy. Um, pretty self-explanatory. In the event that um we're faced as a district with uh going through a riff or a reduction in force um then uh having the policy in place uh really helps with providing guidance on um on how that's going to happen. Gives us some some direction and transparency uh for employees and and for leaders and that. So, um, in in the times
082where we're faced with, um, declining enrollment, um, reduct rifts are something that are a real possibility at some point. Uh, and so I just want I think it's wise to have a policy in place uh, so that we're proactive rather than reactive. Does anyone have any questions on that policy? >> Um, superintendent, I just got one. Um, as the board of education, it says we hereby delegate to the superintendent the duty to identify which programs or positions should be eliminated. My question to you is you're de delegated to do that, but before that's done, would will that be come before us for approval? Um >> or is we just going to get blindsided down the street saying I got fired today because they took away my position and then I don't have any way to
083explain it. >> Yeah. No. So uh generally it's not something that that requires board action because uh the board is the appeal. It you know has an appeal uh they play an appeal role. Um but no it's something that the board would be made aware of for sure. Um and uh it's something that um this actually comes uh from model policy. It's something that that I would be working with um HR as well as the principal of whatever school is uh potentially impacted. So it's not not just a oneperson decision. that it would be something that would be done collaboratively with administrators and making sure we're working with human resources to to make sure we're following not just our policy but um employment law. >> Okay. I just I just don't want to ever be
084blindsided by it. Um >> yeah, I agree with you. No one wants to be blindsided. I would I would hope that we could have some conversation or heads up in a uh at least that it was happening in a close session. >> Yeah, that would >> it. >> Yes, >> agreed. >> And generally that's how it would happen is it would hap you you would know >> uh well in advance uh that we were looking at that as a as as a possibility. Does it need to say it in there somewhere or Yeah, that's a great question. That was that was >> That was my question, too. Is do we need to put that in there? >> I'm happy to add a a line in there that >> I don't think it had hurt. >>
085Yeah, I No, I Let's Let's add it in. I think there's enough concern. >> Just under a just make a little clause in there that says >> in a close session, you'll close the board will be notified. Yeah. >> Sure. I can fix that for I can Yeah, I can fix that for next month. Do you want to do you want to move forward and approve it for first reading pending those changes or do you want to wait? >> No, I'm all right doing that. >> Yeah. >> All right. >> Okay. >> Any other questions? >> Is is that is I guess does the size matter or is it whether it's one position or 10? >> We're I don't think we're Unless it's a school. >> I think any kind of reduction that means that
086our class sizes are have got to the point to where we don't need four fourth grade classes. We need to rift a teacher to get to third. I And I like everything in there. We're going to keep the best teachers. >> Yeah. >> Doesn't matter. That's right. First year teachers or last year teachers. >> Yeah. >> We We're going to keep them. >> Yeah. >> And um >> I I like it. I think one even one would be you're going to hear about it. It depends if it's in your district especially. >> It's the correct one. You're going to hear more about it than if you let 10 of them go on another. >> Yeah. >> I think if you're related to them. >> Yeah. >> It in all transparency it really is what I
087wished I had it's what I wish I had when I was a principal. And I think that's why that's why we want to be proactive and put this into policy now so that if we ever do get to that point, we have guidance. >> Okay. All right. Um if there's no other questions, I'll entertain a motion. >> Okay. I'll make a motion to approve policy 5084 reduction in force for first reading with the addition under 3A that the board would be notified in a closed session prior to implementing the RIFF. >> Right. We have a motion and a looking for a second. >> Second. >> We have a motion, a second. All in favor? >> I. Any opposed? >> All right. Next item on the agenda is policy 4074, artificial intelligence for first reading. That
088was a fun one to read. You >> want to summarize that one for us? >> Yeah, let me get AI to summarize it for you. >> All I know about AI is artificial insemination. >> Well, this isn't a policy on that. That's that's part of maturation. But uh no, it's not. But anyway, this is just a new policy uh to help provide some guidance and direction and clarity on the use of AI in our district. Um you I'm sure you noticed that some of the procedures tonight um were tied to this policy. Um so that we uh are so that just to make sure that um in policy and procedure that we're we're transparent with families on how we're planning to use AI um how we're letting them we're informing them of that and as
089well as um uh the vetting process and approval process for teachers uh to use AI in uh their classroom whether that's studentf facing or or not student facing. >> I guarantee you the students are using it. >> I'll guarantee I would be if I knew >> we they definitely are and so are teachers and that's why we want to get a policy and and procedures in place because um speaking to what Dan and Joe talked about earlier. We really want to make sure that uh we don't have students giving student their you know whether it's their personal information or whatever. We don't want any student information or employee information getting out there and AI is a potential uh spot for that. So, we want to have a a pretty robust policy and procedure in place
090u to help guide employees on the use of it. >> Okay. Any questions on that? >> All right. We'll entertain a motion. I may I'll move a motion to approve policy 4074, artificial intelligent policy for first reading. >> All right, we have a motion looking for a second. >> I'll second it. >> We have a motion and second. All in favor? >> I. Any opposed? Motion carries unanimous. All right. Um, moving on to the uh uh board items. Everybody should be aware those are the Christmas lunches. >> Oh crap. if you'd like to attend. >> Missed one today. >> Can I just say one thing? >> Oh, yes. >> Sorry. >> And Don Se John's gonna jump in. >> I just wanted to give a public thank you to Camille Vernon and the eighth grade.
091Well, I think all of her art students decorated our Christmas tree. The eighth grade class came over and actually decorated it. If you notice all the gingerbreads in front here, they made all of those. So, take a look at them. And I just wanted to thank them because they did such a great job. That's great. It is. It looks great. >> They did fantastic. Thank you for uh >> giving them kudos. >> Yeah. >> Um >> well, and I just just to add on to what Don was saying, our our uh district office lunch was catered by our high school students and that was amazing. >> Oh, good. >> And Sammy came and set it up. >> Great news. Great. >> It was It was delicious. >> Great. >> Fantastic. All right, Dan, do you
092have anything? Wade, >> I'm good. Thank you. >> Nope. >> I think just making sure we're all on board. We won't meet again until USBA. >> Yep. >> So, is everyone still good? Planning on it. >> Yeah, I got to remember the dates. >> I think it is January 8th, right? >> Ething of the eth. >> The evening of the eth >> and 9th and half day 10th. And I think Don, you did rooms for everybody, right? >> When do you need to know when to cancel them if we're going to drive back and forth? >> Like two days before. >> Okay. >> Two days before. Okay. >> Okay. That >> does remind me of something at that meeting. Can we get me off the >> That we volunteered you for? >> Yeah. >> You
093better show up to the meeting then. You better show up. >> Oh, show up. We'll still volunteer you again. >> Well, no. Isn't it North Summit's turn though? I think we change. Nobody ever. >> Yeah, we change like every year. >> I have never volunteered. I've had a hard time making it to those. >> That was like Marian's position, right? >> Yeah. So, >> and she just did it. She was a trooper. >> Yeah, I think it is North Summit's turn. So, we'll make sure, but that's a good thing. >> Big team meeting I lead every Friday and I just have had a hard time making it. >> Yeah, let's do that. So, it is January 8th, 9th, and 10th. And then >> I do. >> Um, superintendent, you said you RSVP us for Zans,
094so we don't need to. >> We should be good for Zans. Yes. >> Okay. >> Um, >> the lunch that we got the email on, he repeat for us. >> All right. Connor, do you have anything else for us? Any concerns that the silver? >> Uh, I'm I'm just curious about the Christmas lunch. I've haven't heard of this yet. What is this exactly? Th >> this is for the teachers. >> Ah, okay. Okay. >> So, typically um other than Sammy catering, other than that, that's >> we'll be catering again. So, >> which one are you doing? >> Uh the high school out. >> Okay. Oh, good. >> So, it's it's really for the teachers and employees. >> Okay. I was just curious since I didn't know what it really was. >> No, that's great. Great
095question. Other other than that though, I don't think I have any other concerns. >> Okay, Sammy, >> I think I'm all good. Just >> All right, >> having that. Uh, no, I appreciate it. Um, if there's no other questions, we'll entertain a motion to adjurnn. >> I'll make a motion to adjurnn. >> All right. Thank you everybody. Appreciate your time. >> Thank you. >> All right. >> Thank you. >> Water. Have fun at