Cuyahoga Falls City Schools BOE Meeting 5/18/2022

001good evening it's 5 30 on wednesday may 18th and i'll call to order this regular meeting of the board of education ms stoickoy we please call the roll is coco here mr gomez here mr harris here the shaffer yeah his wife here item b number one motion to approve the agenda it's recommended that the board of education approved the agenda of the may 18 2022 regular board of education meeting action by the board of education and adoption of the consent agenda means that all items are adopted by one singular motion unless a member of the board of education treasurer or superintendent requests that any such item be removed from the consent agenda and voted upon separately so moved second any discussion please call the world miss coco aye mr gomez aye mr harris aye mr

002shaffer hi ms white hi welcome welcome to our retirees who are able to make it tonight so that we can celebrate you to the many people presenting tonight welcome to you and to our top tigers and their families thank you all for being here tonight our vision kygo falls city school is the hub of our community committed to a culture of caring we innovate we create we personalize education for all our mission every student every day every opportunity informational items this meeting is a meeting of the kaiger falls board of education in public for the purpose of conducting the school district's business it is not a public community meeting although there are opportunities for public participation if an individual wishes to address the board regarding a topic found on the meeting agenda the individual must

003complete a registration form found inside the attendance notebook and present it to the treasurer following the introduction of the topic by the board president followed by board discussion the individual will be recognized if an individual wishes to address the board regarding a topic not found on the meeting agenda they must notify the superintendent and or board president of the topic no later than three business days in advance of the meeting these individuals may share their comments during the board business portion of the agenda in both cases comments will include their name and address of the individual and be limited to three minutes in addition in public session the board will not hear complaints about school personnel nor against any person connected with the school system an unabridged board agenda for this meeting can be found

004on your electronic device at the address shown on the screen and for your convenience hard copies of the board agenda may be found at the librarian's desk the next regularly scheduled board meeting is june 1st 2022 here at the high school library at 5 30 p.m a board construction project work session is scheduled for tomorrow may 19th here in the library at 6 00 pm and a business advisory council meeting is scheduled for may 24 2022 at 8 am in the board of education meeting room now for our pledge of allegiance and positive reflections mrs schaefer of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay and for my positive reflections this evening i chose one of my favorite

005quotes from mahatma gandhi it is keep your words positive because your words become your behavior keep your behavior positive because your behavior becomes your habits keep your habits positive because your habits become your values keep your values positive because your values become your destiny thank you item g presentations the first one tonight is our staff recognition retirees mrs mcclark good evening everybody thank you so much for being here um i am just thrilled to be able to present our retirees and even more thrilled to find my list there we go so we had about a dozen retirees throughout the school year this year i wanted to list our folks who were not able to join us first and then we'll be able to recognize our people who are with us tonight um retiring as the

006building secretary from bullock middle school with 33 years of of service mrs debra kane was not able to join us tonight i'm retiring from the maintenance department with 22 years of service mark campana [Applause] retiring from chicago falls high school as the guidance secretary with 21 years of service dee madonia retiring from our central office our superintendent of 11 years dr todd nichols left us in december [Applause] retiring from cargo falls high school one of our cleaners with 38 years of service lorraine rupal and retiring from bolick middle school one of our wonderful teachers pam schindler was 16 years of service so we have some folks that are going to be speaking on behalf of some of our retirees so i'm going to start our first retiree is kathy aider she is from roberts middle

007school with 22 years of service and speaking on her behalf is her daughter jamie bai and jamie's here i saw her there she is and chris guyer's coming on up to apparently come on out i'm gonna turn it over to you hi everyone um i'm chris guyard principal roberts and i've worked with kathy for only four years so i thought for sure her daughter wouldn't want to go first no i'm kidding but what i can share with you is that in my four years with kathy i've learned what a lot of people had many more years to see and that is she has a heart of gold and she really is one of those human beings that until you get to meet her you won't get the real kathy you get a party kathy and

008mrs ader is a fantastic teacher and she's a fantastic educator to small people but once you meet her she has an impact on you that you just can't forget whether it's her wit or a joke that sometimes could be inappropriate she just has such such a way to impact you on a personal level that in my four years with her i feel like i've known her my entire career here in falls which is 14 years she's just one of those people that she's left here she breathes black and white or black and tigers colors and she wants to make a positive impact and although she's retiring it's not because she burned out it's not because she felt like she was done it's because she was just ready to move on and that's a good thing

009sometimes in education when you serve other people you have to make an executive decision that it's time for someone else to give it a go and so although i feel like four years was a lot of fun i wish i had a couple more um because like i said she has really good jokes and she can always make a room laugh but she's going to be missed and so we look forward to moving on and doing our best to make sure that we can keep the success that we can see in her room go on we'll just be sad that it won't have her bullets and boards and all of her pretty hard work up on the walls with it that was great my mom wanted to say thank you to the district she's going

010to miss everyone here and yeah that's it she's going to enjoy her grandkids she wanted me to tell her [Applause] our next retiree is one of our administrative assistants and central office connie brandon connie would you come on up i was given some information about connie to read to all of you tonight so this is from her supervisor mrs chris shaw so she says connie has served the cargo falls city schools for these past several years with sincere commitment conscientiousness and professional integrity as we endured covid and all that resulted in for education connie responsibly worked remotely or in person as circumstances allowed without any reservation she has taken pride in our district our student services department and the support she shows our staff and community thank you connie for the time you have devoted

011as an invested contributing member of our staff enrollment just will not be the same without you thank you so much would you like to say a few words [Applause] our next retiree is a teacher at silver lake elementary school with 23 years of service peggy pellegra peggy come on up and speaking on behalf of peggy our mrs kate beck mrs fallon miller and her principal mrs hillary freitager come on up let's hear what they have to say good evening peggy you've taught for almost 30 years we have shared many great years by your side and it's been an honor you truly had a calling for teaching that's for sure your positive attitude your creativity and flair for the perfect touches and your energy makes you an exceptional teacher you always knew how to interest your

012students even the most challenging you have always shown a lot of patience with those who are let's say high maintenance as you as if you were aiming to change the course of their outcome and you succeeded you took out class library book sets to inspire your students to have a love for reading you created activities that challenged your most difficult and gifted students from time to time we would pass students in the hallway creating and doing something different from the rest of the class we know that you will never forget the sound of the morning bells the never ending mrs pellegra mrs pallegra mrs plaga the shouts of tattling on the playground the confiscation of numerous things that our students tried to hide from us such as tulle from a skirt in one instance which

013was later used as spitballs [Laughter] or the time where one creative student decorated your classroom with a permanent marker [Laughter] many of us look forward to what color your classroom would be each year we know how much enthusiasm you had as you designed your curtains to match the rest of your room as mrs watson says your room was absolutely beautiful and well organized your room was such a happy place for us to come in each morning for our daily talks we will miss our mornings when we would share stories about our children and weekends peggy you are such a role model for so many reasons you always look for the good in everything you do while always looking good wearing your ever so lovely little lily pulser is that how you say it did i

014see that right i respect the way you are ending your teaching career like it is your very first year the first one to get to school and the last one to leave we're all sad about your departure but happy at the same time to know that you will enjoy a quiet and well deserved retirement we know the joy you will find watching your grandbaby and traveling with dave some things that you have earned you can go to the bathroom whenever you want you can leave the air conditioning on all day not just for 30 minute intervals you don't have to wear your jammies backwards or flush ice cubes down the toilet no more salon visits for ice for lice no more tying a wet shoelace after bathroom [Applause] and no most importantly no more zoo

015meetings the influence of a good teacher can never be erased retirement means that it is time for a new adventure let the recess begin [Applause] i would like to thank uh tiger falls school district for all these years i've had i kind of waited to start my my career as a teacher i raised my daughters first and then i came in a little bit later in life i've loved every minute of it i wanted to be a teacher since i was a little girl and i the teaching has been wonderful the kids i just have enjoyed working with them the literature the books has always been my favorite thing and not just the students i love my colleagues everybody i work with i'm truly going to miss all of them but i don't plan on

016being a stranger i'm going to be back they can't get rid of me that fast but i am looking forward to my uh our first uh oldest starters having a child so this would be my first grandchild so we kind of made a deal she said mom if you retire you know she goes i'm gonna i want to have a baby but you have to retire so i put in my resignation and i said well where's your end up so she did she did live up to her end and her baby's due august 24th so very good but no thank you everyone and thank you fellain and kate for those nice words i love all of you [Applause] i had the privilege to be mrs pelegra's principal for about eight years so and every word

017they said is absolutely true so i'd like to bring up judy ray who has served as a building secretary she's been running cargo falls high school for about 36 years so we are so sad to see her leave and allison bogdan our high school principal is going to speak say a few words for her don't read it this is judy ray so there are not enough words that can pay tribute to this woman but i'm going to give it my best shot judy ray i'm going to give you a whole biography your best no your best is the best ever okay here we go she loves me judy ray started her career in the falls as a secretarial sub in 1985 and gained a full-time position in 1986 where she has worked in guidance athletics

018in the main office until 2022 for those of you that are trying to do the math that is 37 years 37 years sit on that 37 years as the heart and soul of our black tiger family for 37 years we have been blessed by the presence of you mrs judy ray and during those 37 years she has also volunteered here we go for the richardson pta from 1973 to 85 was an officer at bullock and cfhs on their ptas has been a member of the paws and moths athletic boosters since 1985 co-chaired the 1223 basketball classic from 2012-2014 that honors kevin humble and lance hackham who died in an automobile automobile accident and whose proceeds from those three years went into a scholarship fund that provides two senior students a scholarship each year she was

019named kya falls citizen of the year in 2017. do you have any other citizens of the year no we don't judy ray look at that and this is my favorite she was inducted into the black tiger gridiron for service in 2018 the first female to be honored by this induction so judy ray is the very definition of a black tiger and those who speak and meet with her must think this woman was born and raised and went through the fall system surprisingly she did not she is actually a 1965 graduate of central high school she then went on and spent a year at the university of akron and spent a couple of years in the u.s naval office before marrying the absolute love of her life in 1966 william ray who she still refers to

020as my bill unfortunately he did die in 1997. judy ray and bill have three children lisa she's very very she made me say all these things about her children she loves them so much but i wanted to anyways okay uh judy ray has three children lisa who graduated from cfhs in 86 and is a nurse richard who graduated in 88 and serves as a fire chief in chillicothe and his wife kristin a surgeon and michelle who graduated in 1992 and is an oral surgeon office manager but if you really want to see her face light up you only need to ask her about her grandchildren jacob who is 17 and a junior at cfhs and quentin age 10 and chill coffee you smiling yeah yeah for those of you who have never had the opportunity

021to personally know judy ray i am so so very sorry there is nobody that has made a bigger difference or impact in the lives of all those she meets you meet her you love her it's that simple judy ray is selfless she is generous like no other i'm not talking about the hundreds of presents she purchased on a yearly basis over the holidays for current staff and even those that are no longer with us if they retired she would send it to their home more importantly i'm talking about her time and her heart she is so in tune with the needs of others and spent countless hours lending her ear and guidance to student after student and staff member after staff member including myself there's nobody she didn't have time for nobody she wasn't willing

022to help she has the very definition of black tiger family and taught us all about love her email handle is tiger mom and that is the role she played she served as the second mother to so many people sometimes their first and sometimes their preferred mother that's funny that's what's your joke personally i am pretty sure that judy ray served as the head principal of chf at cfhs from 2014 to the present sometimes i would think to myself as i listen to her outside my office i think i wonder if they're paying her to act like i am the principal but really telling her that she is running the show yeah like that's what they're doing somebody's paying and the run the show you did there's not a question she couldn't answer or a challenge

023that she couldn't or didn't address i never viewed her as my secretary i saw her as my partner let me give you an example there is not a teacher that has been hired in the last 10 years that judy ray did not interview she was my secret weapon and she greeted each potential candidate and casually ask them very probing questions at the end of the evening i would say okay judy let's hear it and she would provide me feedback that sounded something like this miss bogdan i don't know if it's my place but so and so will not relate to our students or so and so it's not professional that's what they didn't have a time if you didn't have a tie on you didn't get past judy ray or she would often say so

024and so is perfect for our black tiger family bottom line if judy ray did not approve you weren't making it to the next round those those late nights well beyond her contractual hours were some of my best memories because i knew she was working just as hard as the interview committee to find the perfect person for our black tiger family she just cared that much by the way i mentioned late nights she took so much pride in making our school run she was the first to arrive right past 6 a.m making sure that we were ready for the day with what we needed and always the last to go in this respect judy ray was not a good listener as i would beg her to go home and remind her of her official hours sometimes

025i would even have to pretend that i was leaving because i just wanted her to get some rest i'd have to go to my car and take a ride around the block a couple times so in her own words she said this is quote from judy 37 years have gone by so fast i can honestly say i never dreaded going to work cfhs has been my second home with my second family my goal is to always try to be a safe haven for the students and staff i always consider both students as staff as my kids i always try to make visitors feel welcome and respected who says that judy reyes says that judy ray says that and i can assure you that you did make this a safe haven and we love you for

026that thank you so much so judy ray my very dearest friend you were the educator of the year each and every one of the 37 years you spent with us we learned more about educating our young adults from you than any class any of us ever took in college you will be missed but you are not leaving us because you have imprinted the biggest tiger paw on each and every one of our hearts and your legacy will live on in each of us forever so from this entire black tiger family black tiger community thank you so very much we adore you and i love you very much enjoy enjoy your retirement you deserve it [Applause] you wonder why i love working for her or let's say working with her we tried to keep it a

027team as always it is wonderful being here first of all you know any place in this school is fabulous and the seeing so many familiar loving kind faces that i'm watching and getting hogs actually getting hugs um it's it's it's been a long year and this has helped me with my decision i didn't want to make but i had to make it and jacob will be a senior so i'll be back up for everything and and then of course even after that because there's always kids that need somebody applauding for them in the stands i just pray that everyone that has retired this year has a full life i'm hoping to get back to a full life very soon and i can't thank everyone enough for caring for being kind to those around you and

028being so loving to me for so many years i regret two things this year many but two is i didn't get to work with mr shabady who i've known for years and years and years and for kevin pask who's a new teacher at school that's one of my former one of my kids and um but i really have missed all of you but i keep up with you on anything you're on twitter facebook just so i can get a taste of my love my life here at tiger falls high school and of course to the staff peggy and ellen they helped me through and mallory helped me through so much this year and without ali i don't know what i do i always could count on her saying judy ray i love you and that

029was all i needed thank you so much for this honor and we'll see you at the next thing it falls high [Applause] that's our last retiree who was with us this evening is harry riddle harry come on up harry served as a custodian richardson elementary school and i asked mr joe bugatti our director of business operations to say a few words about harry just a few there's no such thing as a few words from me so sit back and relax i'd like to tell a story the very first time i met harry i'll be in the district six years in july and uh i made it a point to go around all the buildings in july when the summer cleaning was going on and i stopped into richardson and i met harry well here he

030was there all alone his uh custodian head custodian was um on vacation he would not was known to take vacation for most of the month of july so as i'm talking to harry he tells me he says joe um i think he said mr bugatti which i this was great but that's he said uh you know could you have aaron send someone over here to help me move these chairs there's a couple classroom full of chairs i need to move to the to the um stage and i said harry no need for that i can help you he said no no no i insist let let's get aaron to have someone help us so i insisted i said no so i'm helping harry move these tables we're moving them to the stage so we get

031about half done and i was about 54 at the time and i thought i was in pretty good shape i'm dying i'm telling you i am really dying and i'm saying to myself wow so we get going we get finished and we finish we sit down and i am sweating i am really sweating like i got off a treadmill i look at harry and there's not a bead of sweat on his eye not a beat of sweat on his forehead and i said harry if you don't mind can i ask you how old you are now remember this was six years ago he said i'm 71 i said oh my god harry you're an inspiration to our young you're an inspiration to all the custodians and the cleaners you're certainly an inspiration to me i

032want to thank you for your years of service i want to thank you for all you have done for our students our staff for always being there whenever i've called and asked for anything here you were always there and i know you did it for everybody and for the entire staff of cargo falls city schools so thank you god bless you and you deserve your retirement [Applause] we have one teacher who was unable to be here tonight as much as she wanted to mrs jody tucker is retiring from richardson elementary school with 24 years of service she is the music teacher there but since she couldn't be with us she sent us a video so i'm gonna if you turn your attention over here there's mrs tucker it's good to see her i haven't seen

033her in a while hi there mrs tucker here i would like to thank the cockapoo city schools for a great ride over these past 24 years although i taught music in the early 80s for a few years in the in barberton and in the metro denver area conga falls city schools has been my home since the september of 1998. i've had the most fortunate opportunity to do what i wanted to do from the age 13 on teach music at the elementary level to students it has been a joy and a privilege in doing that not only was music learned and enjoyed by the students but many lifelong bonds of family and friendship had been formed within those years those deep bonds are with staff members former students parents and even grandparents of students once a

034black tiger always a black tiger i thank you again for the opportunity to teach at preston and richardson for seven years and the remaining 17 years at richardson thank you [Applause] so that brings us to the conclusion of our uh retirement awards i want to thank once again everybody who came um to be recognized everybody who came and spoke i know all of our retirees appreciate that um when we're done with top tigers and you're all excused for the evening please take cupcakes home with you because we don't we don't need them all around okay all right all right thank you again [Applause] on to presentation number two our top tiger's recognition mr shabbity please [Applause] thank you and good evening thanks for being here uh usually i say the top tigers is the highlight

035of the board meeting but that's going to be pretty tough to uh uh top the awards that we just had to be able to see judy ray again and mrs pelagra whose husband i went to school with in 1974. it's great to see all of you and congratulations on your retirements uh please enjoy it i know i did for three years until this this opportunity so i'm glad i have i've just seen a lot of people that i knew from the community and it's been great so uh recognizing these these young people as our top tigers is always exciting to think about it in the school that you're in out of all those kids there you're being recognized so that's a pretty awesome award and at this time i'd like dr cruz if you come

036up and help me with this i'd appreciate it before i call your names i'm going to introduce mr gary metcalf who is the executive director of the chicago falls alumni association and schools foundation to tell you a little bit about the organization and to give you a free t-shirt so mr metcalf [Applause] good evening thank you very much first of all i'd like to congratulate all the retirees i know most of them and i'm very blessed to be part of their lives to have known all of you and to have worked with some of you also congratulations to the top tigers this evening we first like to thank our sponsors tonight donato's pizza dieses florist young screen printing the foundation some of the things they've done in the past few years they've helped out with

037the new entrance to clifford stadium tiger trail the foundation assists with class reunions they sponsor all-class reunion we honor distinguished alumni and in the last eight years we have awarded over 42 thousand dollars worth of teacher grants and i know some of you sitting in here tonight have had some of them and in the past eight years we've awarded over one million dollars in scholarships to our black tiger alumni and last but not least we get to march the memorial day parade again it's been too long since we've marched in it two years we haven't been because of covet so we'll be marching this year uh if you did not get information from your principal at your school please see me afterwards and also see me you'll get one of these top tiger t-shirts this

038evening thank you [Applause] at this time i'm going to introduce the students from bolick roberts in the high school when i call your name if you'd come forward please i'd like to start off with riley mcallister is riley here come on up riley riley is an eighth grader at bollock middle school riley was nominated by mrs burtleff and mr fulter for the month of april riley exhibits a positive and respectful attitude in her unified art classes she has a mature outlook when collaborating with peers and teachers in our classes she makes choices that reflect our black tiger pride she responsibly picks group members she safely follows classroom instructions and she respectfully treats all members of her class well riley has the capacity to speak to any person including her teachers which reflects her responsible demeanor

039congratulations riley [Applause] also from bullock middle school jordan sanchez jordan here come on up jordan jordan's a seventh grader at bolick he constantly demonstrates top tiger behaviors and characteristics at school and within our black tiger family he was nominated by mrs wickline for the month of april jordan is a great student he comes to class ready to learn and is always attentive he gives his best every day without complaint he's a pleasure to have in class and we're glad he is a bully black tiger congratulations jordan roberts middle school also has some good kids i guess over there brady heckberth brady are you here come on up [Applause] grade was nominated by mr mcgovern for the month of april roberts middle school is lucky to have students like brady hackbarth if you do not know

040brady you are missing the chance to know a polite and hard-working young man who absolutely deserves to be our top tiger brady is the type of student who simply shows up every day with a smile on his face works harder than almost everyone else around him and then goes home happy he has earned all a's and b's this year and that is because he has tremendous work ethic and willingness to do what is necessary to find success his teachers rave about his humility kindness and his ability to work with anyone he is asked to in summary brady is just a great student and even better person the staff of robbers thanks him for being our top tiger and we look forward to hearing about all his successes in high school congratulations brady also from roberts

041middle school michael hickman michael here come on michael [Applause] michael was also nominated by mr mcgovern as an eighth grade staff we feel so fortunate to have michael in our lives throughout michael's time at roberts he has shown the ability to persevere and do what is necessary to find success in this particular year michael's maturity and dedication to their studies has increased significantly with michael earning all a's and b's during quarter three his math teacher mr mcgovern stated michael is truly an exceptional student who will certainly go far in any direction he choose to go we will miss michael when he goes to the high school next year but we're excited for him as he enters the next chapter congratulations michael you are a top tiger next from kaga falls high school sadie qualls is

042sadie here come on up sadie [Applause] sadie is a senior ready to graduate you're ready you were nominated by the math department we would like to nominate sadie qualls for march 2022 top tiger for the department of mathematics we are impressed with her dedication and desire to learn high levels of mathematics as a junior she excelled in ap calculus now that sadie's a senior she's doing excellent work in both ap calculus bc and ap statistics her peers look up to her for her leadership she is very helpful polite and kind in both the classroom and any part of the school building she is interested in majoring in early childhood education that's good we need more people like you in education and we think she would make a fantastic educator we wish her much success in

043her future endeavor where are you going to college hiram all right congratulations and good luck in hiram also from cog folks high school zachary barnes zack here [Applause] the math department mr kern says it's privileged to nominate zach barnes for top tiger zach is a wonderful young man is a great example for our finest students at kaga falls high school in his four years on the tennis team he has grown from novice to one of our top players academically is among our best students having taken pre-calculus through our college credit plus program as a sophomore he is currently earning top marks in ap calculus there is no doubt that zach will have continued success in college and beyond where are you going to college start today stark state congratulations zach top tiger again at this

044time the retirees and the students and their parents you're more than welcome to leave or you can sit around and wait for mr bugatti to talk about plumbing issues thank you have a great evening congratulations [Music] um usually he's so sweet yes oh my gosh [Music] [Applause] presentation number three resilient leadership folk study group number five all [Applause] the last group will go the quickest so they'll shorten short and sweet for you because you've had five other presentations we do have some things we want to focus in on here tonight members of group number five are joanne osland our assistant treasurer amanda wyckoff the principal of the price elementary school courtney lewis our coordination coordinator of english learners allison bogdan the principal of the kaga falls high school julie hall who cannot be with us

045the principal of richardson she is parenting this evening with the son who's in the regional finals for the pole vault so she's prioritizing that which we cannot blame at all and patty white our esteemed board member so we're going to go through our work we're going to discuss chapter eight and really five key points from chapter eight on page 143 in chapter eight there are so many good things in the book it's hard to pick one or two things so we found these five bullets that resonated with us so joanne auslan who's our first resonating point this is hard getting your microphone and not singing but one of the points was to deepen your conviction that every person has a greater reservoir of strength and resiliency than meets the eye so don't ever doubt people

046can go much deeper than you think but she's not issued all right and then so a big part of this book is about leadership and not reacting so thinking deeply on why rescuing is not always the best impulse to follow so this comes from the the chapter about the the fallacy of empathy the mistake of being too empathetic in a situation and a lot of us get into education because we love to help so our default action is to help others when they're struggling and that is not always the right thing to do because a little healthy struggle is a good thing because sometimes we go through those struggles and taking that time and resisting that impulse of seeing somebody in trouble and going immediately to aid into what we what what the book would

047call over function when we over function and aid we allow other people to under function not reach their potential so it's that that's slowing in and down slowing all right watch your own reactivity in action and practice the pause or pausing to consider thoughtfully before taking steps to fix someone's problem or lessen their pain so i have an analogy for this one that i used with our group that kind of song and it it really grew but um we i took this to the literacy lens shock but i went during my literacy training i learned about what we call let it linger so when a child makes an error our first reaction often times as parents or grandparents or anybody that's reading with a child is to jump in and fix it however children grow

048their self-extending system of problem solving by being able to let that error linger and to continue on and then to have the ability to go back and fix it that's kind of our overall goal of reading is to give kids a toolbox so that they can process and and fix their own mistakes so i i when i read this section of the book that's what i applied to the leadership style is that i'm a rescuer and a fixer my staff some of my friends are back there so i'm learning as a leader to kind of let some of those those mistakes and errors linger so they can fix them themselves watch for opportunities to practice in small ways the skill of letting others experience the consequences of their choices especially when those consequences are pa

049painful for those you care about and yeah the strategy could be tough because you don't want to see people who you care about go through discomfort or pain but in the end learning from mistakes will make someone a stronger person and more resilient okay i don't really need this but be intentional about reflecting on situations where empathy was not the best response write down your insights as a way of embedding them more deeply in your leadership repertoire thank you so we sum this up with a key idea here and mrs bogdan will kind of close our discussion i'm not going to sing it no not tonight but i am going to leave you with my favorite sentence from this from this section of the book it says in every case when the leader leads with

050a well-defined thoughtful and less anxious presence the organization's odds of defending against the invasiveness of toxic forces are increased rather than lowered thank you thank you 5. [Applause] and then we're going to keep our work with resilient leadership going because of the last meeting in june john moyer is going to come and present on what he learned about our district and our system from the work that he's done with us and then some recommendations he might have for us going forward so we're keeping good work and positive momentum going forward i'm looking forward to he wanted to come as soon as possible but he's out of town grading ap exams on june 1st and i said i can give you an excuse to get out of it but he's committed next up is uh number

051four on presentations five year forecast miss stoikoy we'll take a motion a second first so it's recommended the board of education have proven except the five-year forecast as presented by the treasurer cfo so much second and then miss deutschland thank you [Applause] thanks okay i'm not gonna be as quick but if i was i feel like that wouldn't say much about my job and what i do every day we could just buzz through this so i'll try to be as efficient as possible my favorite thing to do so first i want to start you with this so i'm beginning to really like detest may it's worse than december um i gotta go to like 17 kid things and during the day and dress them up and all this other stuff and it's driving me crazy

052so i thought you would enjoy this [Music] is [Music] they do all right so then it's just their practice but that is how i feel about and it gets worse every year as my kids get older and it does even i can't escape it because school is work to work at school right so all right so the purpose of the five-year forecast to engage the board and the community in long-range planning and fight discussions of financial issues facing the district to serve as a basis basis for determining our ability to sign contracts and to provide a method for the ohio department of education and auditor of state to identify schools with potential financial problems so this is our may filing of the five-year forecast the assumptions and estimates are made uh based on historical trends

053which you know what the last couple years turn and they're real great and totally reliable um so the fiscal year 2022 is this year this current school year and that's uses the base year to determine the future projections in the four years after that it's a conservative document so it takes a conservative approach allowing flexibility when our unexpected situations arise which of course they do all the time and it's based on the information available to the district at the time of this forecast so it's likely that this will change it absolutely will change but generally trends do not that's not particularly true at the moment but typically it's it's that's the case so the district will need to be remain diligent assessing the need for additional expenditures obviously each edition raises expenses with no off

054sending revenue which hastens the decline of cash balance a worsening cash balance can erode the district's stability over time and while increased inflation and packing district costs are expected to continue over the next few years the economy is also expected to continue to grow as the recovery from the pandemic continues so here is a snapshot of the bottom line and it shows last year's actual in those first column and then this year and then the future years the pink orangish coral color represents renewal levees we cannot assume those we'll get into that a little bit later but you can see uh we end 2026 with about 15 million dollars here's a little bit broken down there where you can see the actual amounts of the renewal levy on that proposed renew replacement levees line so

055next year so the next three years there 23 24 25 include the emergency levy and then there's the renewal of the 7.7.9 i believe uh in that final year as well and then you can see the very bottom shows uh where we would be at if those levees were not to be renewed so you can see by the end of this forecast we would be in the red and that cash balance would erode pretty quickly a little snapshot there of the categories that make up revenue so the two largest revenue sources will probably never change real estate taxes and state funding uh make up about 83 percent of all of our revenues um two renewals are for existing levies one in calendar year 22 so this coming november and one in 2025 we are expected

056to decrease revenue and we'll get into why um at an average rate of 1.1 historically revenue increased 3.92 percent that's not anything to be alarmed about it really has a lot to do with the way we have get state funding now so real estate starting with real estate so the 9.97 mill levy originally approved in 91 was renewed this past november for a five-year period and most recently in may the 4.75 mill levy which was origin originally approved in 2002 was renewed by voters in may yes for a continuing period of time um so back in fiscal 20 we received a half year collection on the additional formal operating levy that was approved in november of 19. that was the combination levy that included the bond for the school building and permanent improvement the bond

057and permanent improvement are not part of the general fund so they are not reflected in this forecast last fiscal year was the first year we received a full year collection on those four mills and so you'll kind of see the difference uh when you look at the graph here i'm gonna just graphs on the next page nevermind i moved it so real property is assessed every three years so a sex annual reappraisal is performed every six years the most recent was in 2020 which if you recall we had a very large increase across the board of 13.76 percent the last triennial update was in 2017 and the next one is in 2023 so the two renewal levies uh is the 2017 emergency levy which expires at the end of this calendar year if unsuccessful the

058district will no longer collect that beginning in calendar year 2023 so january of 2023 7.9 mill will expire in 2025 as well so you can see here the renewal levees are also modeled in that orangish color cannot assume the renewals of those forecasts so that top line when you look at the overall forecast in the snapshot it appears that the real estate line is decreasing um it's just that those renew renewals are shown at a different place they cannot be assumed in real estate um and or the other categories that involve that so you can see there's a substantial loss of revenue if either of the two levees were unsuccessful public utility represents tax revenues paid by public utilities property value in the district for this is relatively small it generates less than a percent

059of total revenues for us um historically average dollar amount change was around 30 000 it's it's increased a little through the forecast to about 33 000 on average throughout the remainder of the forecast property tax so this is homestead and rollback is what it's referred to as it includes a 10 property tax rollback for all residential and business real estate and in 1979 an additional two and a half percent rollback was enacted for owner-occupied homes and homestead exemptions are also available for qualifying taxpayers represents around 6.25 percent of total revenues so hitting on those it's very important to note and we talk about this a lot that if any of our future renewal levies that were originally approved before 2013 were to lapse so if we were not to renew them and they were to

060expire and we would have to put on a new levy house bill 59 which was put into legislation in 2013 would have a major impact to the local taxpayer so currently all those levees previous to new levees are being reimbursed by the state that 12.5 is being reimbursed by the state if there's an interruption to that collection the state no longer is responsible for that reimbursement and they shift that back to the taxpayer on a new levy so any new levies that are approved after that fact that 12 and a half percent it's up to the taxpayer to pay that and not the state they also changed the requirement for homestead exemptions um so individual taxpayers who did not currently have the homestead exemption approved as of 2013 and become eligible will only receive that

061exemption if they meet a certain income or qualification so that income qualification didn't exist before so people previous to that are grandfathered and they won't lose it going forward regardless of income but homestead reimbursements have decreased from previous levels and i've really seen it over the past few years that it just keeps ticking down because obviously people are grandfathering and they are either moving or most of these are age-related so unfortunately if they're passing away or the house is being transferred to someone else you have to also have those income requirements and they're pretty difficult um so the state is also increasing that tax burden back to the local taxpayer excuse me unrestricted grants and aid or state aid and we'll spend a little bit of time on this because the new funding formula is

062complicated at best so a little history this makes up about 25 of our revenues second largest source um and it also includes proceeds we receive from the casinos are in this category so in fiscal 20 and 21 the governor's biennium budget didn't really change anything he pretty much said you're getting what you get in fiscal 19 there was no formula really if you got 10 million and 19 he said that's exactly what you're getting in 20 and 21. we're not calculating we don't care how many kids you have we don't care about any of this you're getting what you get obviously in the middle of that the pandemic hit um and in may of 2020 he announced a cut of 300 million to k-12 education so for us that was a little bit under a

063million dollars which is about at the time six percent of our state aid so they continued those same cuts through the first half of 21 but then restored them part of the way through based on the economy so it was about half of that is what we were reducing fiscal 21. now mind you these are 18 19 school year amounts that we're getting and then being reduced and we're in 2021. so another casualty uh of revenue of course was casino proceeds because casinos were closed for a significant amount of time so previously we would receive around 240 000 in a normal year we received only 178 000 in 2021 we have resumed normal collection rates since those have opened back up to about that 240 250 000 mark okay so now the fair school funding

064plan so in 2022 um this being the first year of the biennium budget ohio adopted the fair school funding plan which was has been in the works for a number of years and is was made up of committee members of superintendents and treasurers and legislators and people who are actually living this on a day-to-day uh to come up with an equitable way to fund schools so there's a lot of changes then to the way it was and how expenses are charged off now so state foundation basic aid is calculated on a base cost with funding paid to the district where the student is enrolled to be educated so previously what would happen is they would say you have x number of students that reside in kyogre falls and that's where they should be going to

065school based on where they live and we'll fund you for those students and you get that funding and that's that and then that's the top half of the report and then the bottom half of the report would have but you have this kid coming from stowe and this kid coming from woodridge and this kid coming from here open and rolled so you're going to get this after the fact but you also have these 20 kids going out somewhere else so we're going to take it we're going to take away basically charge you we also have programs um like john peterson an autism scholarship that we're going to charge you for you're also going to be charged for the kids that go to community schools you're also going to be charged for any kids that choose

066to option into ed choice and you're also any stem schools so there was all this like here's the calculation but all the stuff after the fact that was like this in and out and so they said we're not doing that anymore we're just going to fund you for the kids that you're actually educating no matter where they live or where they're from so what that's done and a big part of this is that there's no separate open enrollment revenue payments to school districts starting this year so previous that used to be for us about three and a half million dollar revenue um there was also about a two and a half two million dollar outgoing expense well now both of those are eliminated so you can see part of the big reason why it seems

067like our revenues are decreasing they're really not we're also having an offset on the on the expense side for all of those things so overall both revenues and expenses are lower than they have been in previous years because of this so i kind of just talked about this all these other things community schools stem schools that they're going to the state has decided to make direct payments to the district where what stem district what you know place the student is at so house bill 110 which is the state budget includes formula transition aid which is a guarantee so there are three guarantees in both temporary and permanent law to ensure that a district will not get less funds in 2022 than they received in 2021 let me remind you again that that's based on 1819

068so now we're about four year three four years back um so it is based on a guarantee level of full state funding cuts from may 2020 restored so they didn't include that in there um but they're also saying net of all your transfers all these things we did below the line plus the student wellness and success funds we gave you on the side that weren't part of general fund um that's how we come up with your guarantee they've also offered um so if you have a significant enrollment growth in years you can have a supplement there's a supplement funds paid and they've also done special education preschool and special education transportation are kind of outside that guarantee so an overview of the key factors that influence basic aid and the fair school funding plan are

069student population and demographics property valuation personal income of district residents and historical funding so any guarantees any kind of there used to be a cap also of prior funding formulas so it basically used to be your residence and property valuation well now we've kind of spread that out a little bit into a couple different areas so one of the biggest changes as i've said is that they'll start using district educated enrollment which is comprised of resident students attending and open enrollment in students in prior funding formulas adm was used to calculate state funding which would be our resident so this is important to look at and i will talk about it later in things so part of this uh formula has some different factors so one is enrollment so when they're looking at your enrollment

070obviously covet had a negative effect for most people on enrollment we did not accept as many open enrolled students due to spacing concerns and you can see the dip we were already trending down a little bit but you can see the dip in 2021 where we were at so what the formula does is it says we're going to look at the highest of these two things your most recent year enrollment or a combination of the last three an average of your last three so for us right now we're in last year it was 4033 i think for that last year and this year is around where the state says we what we have is part of this funding formula but because the last couple years were higher we're getting an average of higher now you

071can see what that is going to be like as you go out that number drops and so we'll kind of we'll talk about that but i just want you to keep that in mind so base cost another wonderful time where they use fiscal 18 so 17 18 salaries those kinds of things average district costs and developed a base cost approach includes minimum service levels and student teacher ratios for four areas direct classroom instruction instructional student support building leadership and operations district leadership and accountability so i know that's hard to see but that's kind of like their example uh you know they're they're saying in there every first grade class you should have one teacher for every 22 first graders um so for if you have you know 300 first graders we're going to take that

072divided by 22 that's how many fte we're going to fund you so this is the overview of kind of what it looks like for um kyogre falls now that bot you can see that bottom enrollment number right now we're using a number of 43-12 because that's the average of the last three years next year we're dropping about 150 160 kids because that non-covered year is out and now they're all covered years we're taking the average of and you can see that it kind of slowly increases back but you can also see what it does it funds us about the calculated base cost is about a million dollars less than it is this year because of that so capacity per pupil um this is the okay they're gonna that's what they've calculated but now how much

073can your local property tax personal income how much can your community chip in for this basically what percentage are we going to fund you and what percentage can you handle of that amount so it used to be referred to and it still kind of is as a state share percentage so the state looks at you and says how wealthy are you depending on how wealthy you are that percentage that they will fund you goes up or down um the higher the district's ability to raise taxes based on local wealth the lower the state's going to chip in the lower the percentage goes the state share percentage will be based on property valuation federal adjusted gross income which is new and federal median income which is also new to this formula so 60 percent most recent

074three-year average of assessed values let me tell you something else a couple years ago we increased 13.76 percent right now it's using the average which includes a number that's about 100 million dollars lower in that 2019 year next year it's not going to be in there in the next year or two we're going to be at all the higher numbers so it's going to assume we're wealthier going forward so we're losing enrollment and the state assumes we're wealthier now based on those averages 20 percent is on federal adjusted gross income and 20 of federal median income so you see it's still heavy on the property tax but it has it's gone to a 60 40 split instead of 100 um so then those weighted values are calculated uh the total is multiplied by a local

075share multiplier index ranging from zero percent for low wealth districts and two and a half percent for wealthy districts you can see we're at 2.19 percent so they think we're pretty wealthy i'd beg to differ um and you can see our total valuation in 22 of that eight you have to look at my page here that 806 um then it goes up to about 842 um obviously that triennial update in 2023 will affect this we'll have a little bump uh the next reappraisal we'll have another one when we actually go through that so it all depends on that you can see the enrollment declining and you can see that the capacity they say we have is increasing so that's not good um so you can also see then they they break that down to that

076capacity per pupil times the multiplier and they say here's the percentage of that per pupil base cost which for this year was 73 41 and you can see how it goes based on that base cost base cost analysis we'll give you 27.49 of that you're responsible for 45.92 and you can see how that pans out uh as we continue to go on our share increases they decrease so i still am a huge proponent of this formula so i don't want to make it seem like i'm not it's just unfortunately due to the situations that we are particularly in um it will have an effect so addition to that there also has unrestricted categorical funding and restricted so restricted funding would mean that it um it has to be spent for a purpose they track it

077they make sure you're spending it for those reasons economically disadvantaged is one of them it's now called disadvantage impact people aid i think and some of these have the state share percentage applied to these calculations some of them don't while this whole thing was presented as a six-year phase-in plan to get to 100 percent because some of these things aren't fully funded the only thing guaranteed is the first two years because that's what the biennium budget is for so there's no guarantee that this will even be the formula we use after next year um and again i was telling rusty and i've told other people i going through this it feels like the butterfly effect if you've ever seen that movie and it's like one little thing changes here and it just throws everything out

078and then you add in a new a governor race in november and who will be making that state biennium budget and who will be in who will be in the senate who will be leading and making uh these decisions in it for the state of ohio and that has a big big thing to do with it too um so right now it's two years what we got we got one more year of guaranteed this and what i'm talking about um so it doesn't include caps on funding but it's a general phase in usual like 1 6 and moving forward for six years even though the only guarantee is the the third the 33.3 percent um disadvantaged people impact aid and career tech funding are continued those were previously also restricted funds they've also added restricted

079funds for gifted english learners student wellness and success which is now incorporated into the general fund previous it was outside of the general fund and catastrophic aid which was previously and still will be posted as a restricted revenue and is expected to double um in 22 because of the changes it's not necessarily a huge increase of money they're also charging us to kind of fund this pot of catastrophic costs and so now the pot will be bigger and so we'll get more back so any students that are ours that are high expenditure special ed students where we spend over a certain threshold we can submit to the state for some catastrophic cost reimbursement is what they call it basically everyone in the state of ohio submits all their kids and they've got a pot of

080money let's say of one million dollars so after they get everybody's in and they figure out okay so we've got people submitted two million dollars so we can fund everybody at 50 we can reimburse everybody 50 uh typically it's been like 26 25 is what we get back out of that um so it's supposed to double because now they're taking some money from us to kind of like increase that pot um so we'll see this will be the first year we'll see how that kind of works out if it works out in our favor or not or how much it actually does increase they have not reimbursed us yet what i submitted was over a million dollars um so if that were to double that would be great but we'll see and then some things

081are at different phases and level so the disadvantage people impact is at 0 and 14 and transportation is not subject to a phase in so fun so unrestricted these things you are there's no requirement but they just kind of do it based on different factors um that are categorical so targeted assistance capacity aid provides additional funding based on wealth measure using current year average daily membership it will also provide supplemented targeted assistance to lower wealth districts whose enrolled adm is less than 88 percent of their fiscal 19 their special education additional aid which is based on the six weighted fund categories and you can see an amount of 10 percent will be reduced from the district's calculation to be used towards the state appropriation for catastrophic cost reimbursement that's new transportation this includes all resident

082students who ride including preschool students it's also um so increases the state minimum share for that 29 or 229 and 33 in this house bill so restricted these are the ones we have to spend on certain things uh the dpia is based on economically disadvantaged students and it's 422 dollars so the phase in uh their increases are limited to zero percent and 14 percent but they've held us harmless so if we actually have less which a lot of people do because another wonderful thing about the pandemic was that well i should say non-sarcastically one of the wonderful things was we had free lunch and breakfast and we were able to provide that for our students on the flip side we do not have as many families that fill out free and reduced lunch forms so

083that economically disadvantaged percentage for us has gone down it has gone down for that's not just us it's everyone because i mean frankly if you're getting free why would you fill it out if you don't have to you wouldn't i mean there would be no reason for you to um so i certainly wouldn't unless somebody told me or unless i happen to see something and so we've tried and done our best with that um but it's it's down overall uh but there this is a kind of hold harmless so we got we're getting exactly what we got last year even though we're reduced any increases are subject to that phase in english learners gifted funds and career technical funds and student wellness and success so that's what we look like for all those different um

084categorical funds you can see the ones at the top are not phased in they're a hundred percent um and so that's what we receive you can see the catastrophic cost set aside that's what's being taken from us and then at the bottom these are the ones that are phased in increases are phased in i should say you can see we kind of received some of that targeted assistance capacity funding next year just a small amount and then in the future years that we discussed um our disadvantage people impact aid like i said is is the same as it was last year even though the calculation is significantly lower so overall this is kind of a snapshot comparing all of the formulas from the previous to the current so it's a refresher at the top of

085what they say our share is and their share is and what the base cost says it costs to educate a student in our district based on that the state share of the base cost is 11 million the categoricals that we said are a little over 2 million so they've calculated our funding from them to be 13 million well in 2020 based on 2019 again we received 15 million from them then they kind of do all those uh you know in and outs that they had so really what we received in 20 was 14 million 731. we're really only getting funded right now calculation wise at 13.2 you can see at the bottom but our our calculated dpia is about half of what um it we're actually getting now it resumes next year because we've assumed

086because free there is no more free and reduced lunch for everyone you have to fill out the application again and be approved in order to do that that that will increase our numbers and our percentage in that area but again that's not a guarantee either and so this side so our base calculation for fiscal 20 was about 14 14 or 15 and a half excuse me million um so when it adds all those things together we are still on the guarantee which means they won't give us any less than they gave us in that that fiscal 20 or the year before and in order to get to that number they've had to give us about a little under 300 000. you can see that number continue to jump because of our enrollment and property valuation

087changes finally by the time we get to the very last year we are supposed to be on the actual formula um where we will and it shows a larger increase based on uh um increase of enrollments little by little some phase-ins coming to fruition um that we will be off the formula but again nothing is guaranteed past those first two columns and you see the difference in the guarantee from this year to next year it goes from a little under 300 to almost 800 000. so this is what it looks like for us this entire category um both restricted and unrestricted our total funding casino revenue this year was about 257 000 uh preschool 339 special education transportation a little over a hundred and then there is that restricted categorical rate of about one and

088a half million um that catastrophic cost restricted is the is double it's projected to be double what we received last year so we received about 165 or something last year and we're looking at so total state funding for us is about 16.7 million little under 17. so that was fun all other operating revenues and here's where you will see this where open enrollment comes in and you see that huge decrease so includes revenue from interest on investments rental income pay to participate excess cost and tuition for non-resident students so we still do receive some stuff children that are court placed and this isn't their resident district we receive tuition for special education students who are open enrolled per se or not residents here they're still the responsibility of their home district to pay for those

089excess costs over and above the tuition amount we get from the state um so we bill back this year and that i think we received around eight nine hundred thousand in excess costs from other districts we also have money that goes out as well so a lot of these were impacted by covid interest rental income we obviously couldn't do rentals and obviously open enrollment is no longer part of this category so we were at 3.2 million last year in revenue for this and that is no longer reflected here so we had some decreases rest of the forecast shows gradual increases in each of these items to return to typical levels of rental interest we've started to see some uptick um in interest already so we're hoping to get back to pre-pandemic levels fiscal 21 in

090here last year shows a one-time increase of almost a million due to a dividend from the workers compensation so they were issuing this payment because they have absolutely too much money in an effort to ease financial pressures i mean they have billions of dollars and they're told they have to give it back so i question why they take it from me in the first place if they have so much but whatever um it's not assumed in future years obviously we didn't receive it any year other than that um so overall this category used to be about ten percent of our revenues now it's a little under four percent so here are some other key components of this category because this is kind of the catch-all that's not real estate or state funded um you can

091see the tiff we have with portage crossing we receive a payment from the city you can see that open enrollment revenue what it was interest rentals and then our tuition for our regular school or special education kids so these this includes any transfers in advances refund of prior year so we received some refunds from lucky again workers compensation and employees for school employees retirement system which is really just they kind of true us up at the end of the year we put in an estimate and we pay them monthly based on the estimate at the end of the year they look at what our actual wages for those employees were and they true it up and either give us a refund or we may owe them it depending on what it is so it was

092a little bit bigger in 21 this year those two combined for about 52 000 and they're not assumed in future years excess cost funding uh which is a little separate so this is excess cost that is run through the sixth district compact so we employed the special education coordinator for the 6th district compact and so she handles all the students that are part of that so at the end of each year we build back those other five districts for their portion of her services based on how many kids each of those schools had in the program so we always get that revenue a year after the fact so it is considered a refund of a prior year expenditure and just as a reminder when you see like the big ups and downs in some of

093these things food service and athletics are not accounted for in the general fund obviously impacted by kovid but wasn't and so during the year last year we had to advance the food service fund two hundred thousand dollars and then you'll see uh advanced back in april in this category of two hundred thousand dollars once um they became more fiscally stable in the food service fund who doesn't watch ozark i got some money i guess this is more of a it's not all ozark um maybe it's more of a julia garner thing so she's pretty popular these days i won't give it away but expenditures uh two largest expenditure categories salaries and benefits also we'll probably never change about 70 percent of total expenditures historically we increased at 2.25 percent and the operating expenditures increased by

0941.66 annually this again used to be much higher but because of the state funding things it's changed obviously this exceeds the 1.1 decrease in revenues that's also something that's never going to change being conservative as it is we're usually not going to project that we're going to bring in more than we're going to spend so personnel services are a little over half of our operating expenditures all three unions agreed to uh base wage increases of two percent in 1718 school year and one and a half in 1819. then in fiscal 20 they agreed to extend their contracts for a year with no base increase on salaries and then during covid we got to negotiate it was also really fun on zoom what is the non-zoom so we ratified all three unions for three years so

095they included wages of increases of one and a half percent in fiscal 21 two and a half percent in 22 and 23. in addition employees who had their step frozen during fiscal 12 would have that step restored to them in fiscal 21. 24 through 26 the last three years of the forecast assumes inclusion of all steps of steps for all employees excuse me and a two percent wage increase on the base salary these are not guaranteed that has yet to be negotiated they're included to show the impact of the historical increases given in the district so the passage of the emerge allowed for almost 400 000 annually for additional staff and to bring back some staff that had been rift or would be rift and then that riff reduction in force implemented in 20 provided

096a cost savings of almost one a little over one million um benefits 22 percent so this includes retirement uh board's share of medicare board share of health insurance workers compensation it during negotiations as well most recently all three unions agreed to increase co-pays and coinsurance which further reduced costs in future years and that riff also resulted in a cost savings to the benefit category by 245 000 so this is the history of the insurance premiums um so you can see 5.2 to 8 and a half we were fortunate to have a zero 4.9 last year we increased one percent going into next year we will increase 4.6 um in november that was projected at 8 which is what the future years are also projected at that is also a little bit of a wild wild

097west right now as well um our insurance consortium the people that run it said some districts saw 18 to 20 percent increases this year depending on things they're seeing a lot of raised costs hospitals trying to recoup money that they lost during the pandemic they're seeing chart different charges for things so we've done really well all things considered and hopefully it stays that way purchase services these are all our professional technical services electricity garbage collection nursing services so prior to this year most of this category was driven by state and federal mandated spending so this include our open enrollment out our community school our john peterson our autism scholarships our stem school and then our increasing numbers of students with special needs and we've gone over this that they're no longer going to be we're

098no longer going to be charged for those costs they're going to be direct paid by the state so that reduces expenses in this category we are still responsible for things such as college credit plus courses we we pay those excess costs from other districts for special education students that are residents of falls but maybe attend elsewhere and tuition costs and so those continue to draw funds away from the district and any expansion or creation of programs that are not directly paid for by the state of ohio can expose us to new expenditures that are not currently in this forecast so um i'm sure many of you over the course of as pro i feel like as long as i've been doing this have heard about things like backpack bills and different things that could definitely

099impact this um again depending on who's in charge and who's making these decisions so there's a one-time increase this year um for preschool services so we use summit county ese to run our preschool program and typically in the past what had happened was after the year was complete they would take the costs and then they would bill them for us once everything was done they would bill us one time in august we would pay the whole thing in august this year they went from one that one installment per year to two so for this year only you see one payment and then we made a half payment in january so this year we technically made one and a half we'll resume back to the one as we pay in those half installments each year so

100this is about 13 percent of expenditures esser funds and the prior student models and success funds are not part of this forecast they're posted to different funds that is not the general fund so supplies bail your classroom supplies cleaning supplies textbooks library books um so this sees it saw a significant increase when we passed the emergency levy in november of 17 um because one of the major factors in that was textbook adoptions uh for curriculum that were beyond past due we also received esther funding which has really helped us in this category because it's offset the increases that we would have charged here for cleaning and sanitation online learning platforms additional classroom supplies textbook adoptions that we found a need to kind of move along quicker and other things that were made necessary because of

101the pandemic those expenditures not all of them but those like the textbook adoptions and stuff are kind of returned back to the general fund starting in fiscal 25 which is why it jumps there because we will no longer have those esther funds at that point in time a little over two percent still not a large amount of our expenditures capital outlay so these are all of our equipment fixed assets basically anything that has a life expectancy of five years or more any kind of building remodeling roofs boilers those types of things so also saw a significant increase because of the emergency levy and again fortunate enough that things like plexiglas dividers uh cleaning equipment technology things that we had to move on because of esser or see additional increases in expenditures we were able to

102take him out of esser and not here not the general fund it's a little over five percent so kind of a look at the um emergency levy this category is the most significantly impacted by that so we used emergency levy funds to purchase a thousand chromebooks in 20 and we were on a pattern throughout that plan of the emergency levy to get to one to one for our students i think by 23 because that's the last year of it obviously covid changed that and we were able to purchase another in the spring of that year in order to give our students uh one-to-one access and two to one in grades k to two um so that's kind of what it looks like there you can see last year some of the purchases we made buses

103roofs at schnee price richardson parking lot spoilers renovating shanae in order to house the preschool the media production classroom that new class is offered through the careertech program we had to do that this year we're looking at the robert's roof uh we did the silver lake playground we updated some of the food service equipment and tables in different places and milk coolers as opposed to renting which is what we were doing before two additional buses and then next next year the plan has you know technology the buses uh parking lots custodial equipment and that's a half a year collection there other objects this is our payments the biggest one is to the summit county auditors so they charge fees for the collecting and uh distribution of tax revenue from uh the taxpayer then to us

104we pay for our annual audit bank charges dues fees those things there's an increase in fiscal 20 and 21 because of the passage of the additional 4 mil operating levy because it was new there's obviously fees involved with that and it also costs money to put elections on the ballot these fees are collected by summit county to cover their costs so there's about forty thousand dollars protected each year because there's never a year without a levy um it seems like uh throughout the remainder of this forecast um still overall there's only a little over one percent of our total expenditures total other financing uses so taxpayers can file for reductions in property values and if approved that refund they refund the taxes that were paid previously in the year that they're refunded the county basically

105reduces it from from our total distribution and gives it back to the taxpayer so we're going to talk about this a minute but we we did we still will but we did monitor these closely to protect our tax base 2022 saw a significant increase in these refunds and that is because there were a lot more people that filed based on their valuation increases from that 2020 reappraisal year so we saw a significant increase in those refunds which is a cost to what's us oh okay okay so new legislation was enacted this year just make sure you're awake restricting the district's ability to challenge these appeals uh are going to further increase our expenses in this category so here are some of the changes so typically what we would do is we would receive a list

106of all of the people that filed complaints and we would get to choose whether we wanted to appeal any of those go through with them on the flip side we would also get our attorneys will look at wow this this pers this valuation really went down and usually it's commercial properties um i think we should file a complaint ourselves and and make sure that that's that's correct because you could stand to lose you know x amount of money so we're no longer allowed to file um residential and agricultural complaints so that might set up and typically we did not fi we did typically not file on residential um unless i think maybe once or twice since i've been here i just it's typically not worth it because the tax amount is not as much as

107a commercial property valuation change so it permits the board to file commercial complaints only when the property was sold before the in the year before the tax year for which the complaint was filed and the sale price was at least 10 percent and 500 000 more than the auditor's value 500 000 value is for tax year 22 the amount will be indexed to inflation each year going forward so this also requires the board to provide a notice and pass a resolution for each parcel that you want to file a complaint on with the notice going to that person business owner whomever you have to give notice to property owners at least seven days in advance when you plan to vote on a resolution resolution authorizing evaluation challenge eliminates the notice to the board for counter

108complaints which means will no longer receive a notice from the county when a complaint is filed which means that we will have uh 30 days to file counter complaints uh of the day the owner files the original complaint but we won't know when that is so we'll just have to guess i guess um however we still they still have to receive notice of boe complaints and they get 30 days from the receipt of that notice to file their counter complaint so we no longer get notified we have to figure it out and do it uh within 30 days if we want to do it against someone else we have to do it in public give them notice that we're going to do it in public first then send this to them then they will get

109a copy of everything and then they still get 30 days to decide whether they want to counter um complain against that uh bar settlement agreements entered into after the effective date of this legislation so there are many times where we say listen we'll get a we'll get an appraiser and we'll say let's we'll send him out there we pay the cost and it's this amount you know he says it's worth this amount your guy says it's worth this amount we can meet in the middle um and go forward from there and then you give us you know this lump sum for these years pass and we'll call this settled and we'll move forward no longer can we do that um the board of revisions has to dismiss the case if it's not decided within a

110year of filing regardless of what's going on and we can no longer file an appeal of that board of revision decision so now if the board of provisions you know decides negatively against us we can appeal to the board of tax appeals can't do that anymore good times and their response in columbus was well we fixed the funding formula so it shouldn't matter it's literally what they said wonderful for this year next year all right so total other things in this category are transfers and advances out kind of the opposite of the revenue side um so same thing food service and athletics this is where you would see the expense from the general fund going to the food service in i think it was november december of 20 and then it came back in april

11121. and that's how i feel after all of that delvie and her accent i will just love it in there i like i can hear it in my head as she's saying that right now all right so line 6.01 gives a good sense of the school district's fiscal health positive number means that we spent within our revenue and a negative number means we expended we our expenditures exceeded the revenue generated for that fiscal year should never be negative so how do we look so in november this is what it looked like um with and without levees renewed um this is what our revenues expenditures for each year so this is not the cash balance this is just what are we spending and what are we bringing in each of those years so you can see

112when we got out to 24 25 26 we were negative um that's kind of typical that far out because of all the conservative things that are kind of multiplying and building up in there so this one now looks like this it's a little bit better um i should say that it really should be a lot better because i was projecting eight percent for health insurance and we came and now this may is 4.6 um so while the numbers overall are better you can see that inflation has also really hit us this year and the cost for things going up and you can kind of see that in the next slide i'll talk about it so the average district in summit county at the end of last year has kept carryover of about 34.5 we are

113the eighth lowest we're about in the middle uh in the county with 28.3 but really copley is just like totally skewing that because they have over a hundred percent that's just garbage whatever uh so the ode recommends that district have 60 days cash carryover industry standard just 25 percent we obviously have improved cash position but we continue to focus on uh building that carryover just in case so you can see there those are the differences uh from may to november and we are less than what i said in november um and that's with the reduction from eight percent to 4.6 so you can see that we've we've definitely seen the effects like everyone else of inflation and gas prices and everything but overall as we continue to go out it gets a little bit better

114than it was in in november so we still have a cash positive cash balance and then you can see where we look based on those indicators that i mentioned before the 25 percent the 60 days cash carryover we're looking to end this year with about 30 almost 35 cash carryover um and then it increases and the last couple years kind of goes down but again that's fairly typical so it's now a good time you know i can't go by he's not gonna be here many more meetings okay so there is our themed interim superintendent i think i quoted him really well the other day at finance committee here for a good time not a long time and it has been a good time so we've only got a couple more meetings here together i gotta

115do i had to get it in who knows so i am finally done i apologize that was a lot of information and it took a long time but it's all very important so if anyone has any questions questions or comments i know for ms white and i we've sat here and received less positive five-year forecast so it's always nice to sit here right miss white and yeah there could be many words foreign so yeah i was just gonna say i don't have any questions at this moment that's fine i have questions too [Laughter] two years we'll call the roll i'll do it while you're sitting here mr harris hi ms white aye ms coco aye mrs schaefer and i vote thank you thank you our fifth presentation is an elementary literacy update and i'll invite

116up dr cruz to intro it so this is exciting to be back here in may we presented another update in january an update in january as well about the progress of how our roll out was going with contests of pinellas classroom at richardson and price so we're just here to give an update not only on how things were going but we brought some fun so you can see some of the resources that our teachers are getting so we'll give you a little update and then also embedded in that update are some some future plans that we have and things that we've been doing to make sure that our teachers at our other four buildings are are prepared for this as well so i would like to introduce julie and rachel who will um i'm sorry

117miss halleck and dr seifert officially who will give you this update and they will also share some some fun hello thanks for having us back let's see so today we're going to just briefly kind of go over what happened this year plans for next year talk a little bit about house bill 436 and its implications we brought some resources with us to share with you what the teachers have in their classrooms and then if you have any questions for us so this year what happened this year so the um pilot schools the schools where pontius and pinal classroom were implemented are priced in richardson elementary they received the new reading resources from fontis and pinell one of the when you talk to the teachers and the students there something that really came out with conversations

118that we had was how much students love reading that having books in their hands on hours a day real actual quality literature has been huge and so that has really stood out to us teachers are pleased with the growth that students have shown especially in the areas of fluency and comprehension we met the teachers from both of these schools at the mid-year point and talk to them about things that they were seeing specifically looking at the the pillars of literacy and one of the things that came out of that was that last point um more explicit systematic phonics instruction for kindergarten first and second grade was needed this was a point um that was brought up during the literacy study the literacy committee was aware of this that this was a little bit of a

119weakness for fontes and pinell and we have a solution for that going forward myself as the literacy specialist i have just so enjoyed my time this year and it started off with helping teachers to implement fantasy and pineal classrooms so lots of modeling um i led instead of speed dating it was speed learning we did the beginnings of the day where teachers could come in for 20 to 25 minutes voluntarily but i would have different topics that we could learn about things together lots of questions just on the spot whether i'm at price or richardson and then mid-year once that implementation was in place i was able to focus on student-centered coaching which is where teachers pick a goal for their students stan a standards-based goal so if the teacher was a first grade teacher

120for example one that i worked with she had a phonics goal for her students so we looked at that goal i taught the teacher and i would work together and we would break that into learning targets specific targets for her students and then we would plan together and teach together for six weeks and during that time the teacher was able to work on and learn from things that we were doing together through our planning and through our teaching we would pre-assess and post-assess the students and so far we've had really good success 98 of the students from the teachers of those two buildings that i've worked with have demonstrated growth and over 70 percent of the students met or exceeded the standards based goals so we were very excited about that and it's you know

121i'll i've said this over and over again but i feel that big what got me into this position was this idea that by teaching teachers you know when i taught 20 kids it was 20 kids but the opportunity to teach teachers and work with them and then that affects so many more children so that's what i'm really passionate about um dewitt lincoln preston and silver lake are the other four buildings so this year um they weren't in the mix as much as price and richardson but this spring dr seifert and i went to each of those buildings and did an fpc overview presentation for their teachers and they also received a system guide which is um a good overview of the program without being too overwhelming they also the fpc resources that they'll need at

122the beginning of next school year have been ordered and were delivered to their buildings at the end of april so they've gotten their hands on their resources on pd day they were able to unpack those resources in the afternoon and in the morning we had professional development from heinemann trainers so from the publisher they were able to come in and give pd to the teachers at these four buildings assessments that were given this year matt i'm sure you're familiar with that was continued at price and richardson and the other elementary's acadians reading was given to the students at the six elementaries at the beginning of the year and then we're re-giving that again at the end of the year to three of the buildings to have some comparison data bas which is fonteson pennell's assessment

123system for determining students reading levels that was given at price in richardson at the beginning of the year and will be given again it is being given again at the end of the year and that will show the students growth over time we have a system as well so that end of the year running record will go into a folder and then that will be passed on to next year's teacher so next year's teacher will have a good idea as to where to start their instruction we're going to continue on with some plans for next school year so next year the fountains and panel classroom that'll be implemented in all six elementary buildings we're also going to add in fundations which is an explicit and systematic hands-on phonics program and that'll be used in grades

124k through two and our grades three four and five they'll continue on with the fountas and finale classroom um pws which is phonics and work study hopefully we will have three literacy specialists and they'll be divided up two per building and they'll work closely with the teachers and the students so all six elementary buildings will have embedded coaching support acadiance reading and bass will be used to assess all of the students so we'll have those benchmarks at different times throughout the school year so that we can progress monitor and the teachers can use that to guide their instruction teachers will continue to participate in professional development and as we said before our literacy specialists they're they're just keys to this that coaching that is embedded and with those coaches there on a daily basis the

125teachers really get a tremendous amount of support and it's something unlike anything that we've done in this district it's pretty wonderful house bill 436 implications this is the dyslexia law so first before i get into any of this there's still changes that are afoot so there's still controversy with the actual law that's been put into place and then with the guidebook that has been newly adopted so about a week and a half ago the guidebook was adopted but if you follow mr gomez is shaking his head if you follow what's taking place with dyslexia and with the conversations that are on the floor for the senate in the house there's a lot of controversy still taking place with what's out there so even though we're required to follow what's in the law come fall there's

126still some changes that i think that that we can probably expect so this this house bill is requiring school districts to administer annual dyslexia screenings beginning in the 2022 and 23 school year that in particular is one of the hot buttons that they're still talking about this is supposed to be phased in over the next three years dyslexia related professional development requirements will be in place for public school teachers so even though that's best practice and and all about great teaching when they're putting those demands on that make it required that's a whole different level of responsibility for districts so that's something that we want to watch for require school districts beginning in the 22-23 school year to establish a multi-sensory structured literacy certification process for teachers so that right there is just a means

127to an end to make sure that we have the right certification for teachers within the district but it's also something that we were already planning on so when we started with this initiative at these two buildings we knew that we were going to watch and see well what are the gaps and where the areas we need to focus so the timing is kind of serendipitous because we were already watching for those things and the dyslexia house bill is is kind of paralleling what we were already putting into place so we believe we're in really good shape we have acadians reading um we have that planned for next school year and that fits in with the dyslexia screeners fundations is a multi-sensory literacy program for phonics instruction embedded professional development we've got our julie here at

128the lead for that hopefully adding our two literacy specialists to partner with her we're also adding the foundations piece but then we're also adding the wilson reading system so those are two things we're hoping to share a little bit more with you about those are in line with the dyslexia requirements but they're also aligned with with what we know is best for our kids here in the district and then hegerty is something that we started a few years back we did not have that continue in our two initiative schools this year but it was continuing in the other four schools we're going to add that back in and that'll be for all six schools uh we just brought a few things to show you if that's okay and i'd like to introduce um katie thomas

129she's a second grade bit of some of the teacher that she uses throughout the day and if you want to see anything closer or just let us know thank you um so like the very first time it's all about friendship so when they're coming back to school with their friends all of these books are like very relatable to that these um and then that give like really good ideas for vocabulary instruction like what to plan for them about the book the print features uh comprehension and language and then it also gets ideas of like connecting it with poetry so just like an example of like one of the poems that they really like um and then i pulled this poem to be part of like whatever thematic unit it came with so it kind of

130like all like ties together i guess you could say um and then another big part of our day would be like our shared reading these are like big books um and what's really nice about these is there's really good representation for all of our students i have several students in my class from india so this book was a big hit with that what's really nice about these is there are six smaller versions of it that they can then read in a small group like a center's a lot of them have readers theaters in them that they can then work and read through them together and then um the pws lessons um i have them organized in here based on like the month so it works through like letter sound relationships palette spelling patterns high frequency

131sight words and word meaning and vocabulary and then i worked through like with julia on this a lot where we sat down and looked at where the students needs were and then broke apart their lessons based on their individual needs so they received these lessons whole group um and then whenever the students show like these in specific areas i pull these lessons again and do them in a small guided reading group um that's the space one needs something major needs a refresher on it or who's ready to move on so that's how you differentiate that and then we have the independent reading which was pretty cool for them this they're not leveled or anything it's just clearly based on student interest so they get to come up and they get to pick books that they

132are interested in and i don't like interviewing with them it's one of the lessons for the um so we have like a mini lessons um book that teaches them like very clearly how to pick a book that's right for you and what to do if a book isn't right for you you can put it back it's always okay to stop a book make a new one and it teaches them those skills that they can then apply to go into the library so there's a bunch of chapter books non-fiction realistic fiction novels graphic novels it's what the kids want to read a lot of what katie talked about is happening in the whole group setting guided reading is small group based on students level so the backs is what we use to determine students reading levels

133yeah um for guided reading groups so these are levels so for example like level g is the second grade level um so based on their bas data i would take them through the students based on their needs and then i would come in here to the book room that we have and i would go through and pick out these cards that they have and flip the book look through the card and i tried my best didn't always work out but i tried my best to always align the guided reading books to relate back to our pws lessons just because then they were getting it in like two different doses um so for example like if we were studying like er and things of words then i'd continue to do this poem because it has er

134words in it and then i go to the book and look for a book that has you know an abundance of er words because then we can go through and review it usually i'll keep a book for about a week and we would spend anywhere from two to four days on that book um working through word studies working your work study and comprehension um there's lots of resources that come with that word study and that's why we took a couple of days to like practice those skills with those books so one of the other things that we have as a district are we call them lib kits and this is it through francis and penelope the things that teachers need in order to be successful teachers especially during this guided reading time so like if

135when katie has a small group and she's doing that word study she might have like the magnetic letters and then students would have a place where they could do their magnetic letter work at that time so that would happen during that small group so each teacher has two sets of magnetic letters like a whole alphabet set so enough so kids can make the words they're in their small group during that guided reading time and that's really that's something that they really like because it's hands-on it's multi-sensory and they give that that opportunity to work during guided reading they also have these readers notebooks as well that are really well organized so it they can keep like a tally when they're um um and this kind of goes back to the mini lessons it's tips for

136choosing books this is like we teach them at the very beginning of the year um then it's also a nice reminder because they can keep these at their desks so when they're picking the books like picking a book to read like it tells them you know a great idea to think about just ask your peers for recommendations and that just works out it's like a skill that you know will help them as they get older too because adults do that too they can record the many lessons um i know some teachers at our school they would make copies of the anchor charts that they've made and then the students would cut them out and then put them in here and some of them just had them create their own like recreate the ones that we

137did together and then the last one is writing about reading so it gives like a nice overview for them of like all the many lessons they'll have like they have short right notes and lists and it gives them the definition of it as well so like if you were to do like you know an ira a read aloud and on the card like on the card it says on the back like writing about reading and it gives them like a prompt or an idea to write about and then you can tell them okay in your reader's notebook i want you to make a list of all the characters and their qualities you know and that's what they would do but it gives them the directions on here because each idea if you want them to

138write a summary chart a book review of home it gives them an example of it so it's like a good way to give them an idea what to write about the other things that kind of goes hand in hand with guided reading are book clubs and book clubs guided reading is based on their level book clubs are based on student interest like independent reading so this is just an example of like one second grade book club so you would get all these books there's four four set four different titles um six of each title they give you a card and it's essentially kids pick what they want to read and then they come together just like an adult book club and they actually there's teaching them how to do it but it's talking about the

139books that they've read and their their opinions of those books um the last i don't know but the next one um the other some of the other things that have been purchased for teachers or easels katie was talking about anchor charts those are charts like the teacher and the rates making charts that kids help to create that are teaching something in particular and then you keep it up for a little while in your classroom so you can refer back to that chart paper was purchased for teachers in addition to the easels along with pocket charts so those go [Laughter] each child has a new dryer baseboard for this here because they took theirs home last year for learning at home so oh sorry one more thing um lli which is the program fontas and canal

140classroom has for that some of our intervention specialists are using in addition to title and the el it is a leveled system based on student where students are reading usually for kids that are reading below grade level and so the lessons are found inside the teacher book and then for each lesson there's an envelope that contains the books that the kids will be reading and then any resources that the teacher would need for teaching that lesson and with that a lot like the ones katie was showing you they have a writing book where they can do all their writing and you can kind of see like how they're making words in their word families so it just gives them an opportunity in a place where they can go back write their sentence and the teacher

141can do things with it with them as well so okay that's all of ours [Laughter] i certainly do i just think it's wonderful i'm glad you're working with themes i love the independent reading you know that i'm a big advocate of in the middle the reading and writing workshop and writing about reading and letting kids select their own books guiding them yes i just want you to know when i did that back at when i went to bolick there was not much except atwell's book and i had to make up sheets of characters you know round flat i had to do that myself and just to see it all it's just so nice the book you know the list for the kids i had to make that type it up and it was but it

142was wonderful i never saw kids love to read as much and when you said that that they are enjoying reading that just that my heart i just love it thank you so much thank you thank you thanks for the opportunity i love it i love it they need to read books i don't care what they are i don't care if they're fiction non-fiction poetry whatever they need to read and you know i i just i'm never without a book i left school one day and i on my way home i left my book and i thought i'll be all right no i went back i got my book and went home i'm a big advocate of reading and writing and i love to read i always have and it's wonderful to see i'm so happy

143pleased um i just wanted to add how amazing it is to have these current new books and curriculum in our schools because it's been a long time coming and so the fact that we're able to do this for our students is very exciting and i have a fourth grader at richardson and she is out of my four children has never been a reader and i can personally attest to how this program has helped her love to read this year's oh that's wonderful josh that's wonderful thank you for everything you'd be surprised how many kids that i had come up to me and say you know i'm still reading mrs white [Laughter] i mean it's a wonderful thing it really is thank you very much thank you thank you very much thank you both for giving

144up your evening too appreciate it help us appreciate this more give us those resources i really appreciate it seeing that and understanding how it's being used in our classrooms and i think yeah that 98 of students had growth i mean that's amazing we have to celebrate that you know we've talked about other other measures because the state report card is one measure and it's meant to be punitive but no matter what that says when that comes out 98 of kids in this program show growth and nobody can take because they're reading actual books yeah so that's amazing it's important no i was just going to echo that thank you thank you so much okay last but not least presentation number six it's a good one wellness and success dr cruz conditioning i just want to

145we do have our two literacy specialists that will be on the board agenda for next time so we are um we are moving forward with that that recommendation to you so we were really excited and um we knew it was going to be a long night so the the props and the show-and-tell was a big hit thanks just one quick little thing can you just remind us um how many years um the way you were able to articulate all the connections around literacy and i think so much of that is attributed to the work of these two here and what they've done in their professional development um and working with the teachers so thanks to dr siebert and this is halek and katie we're really really proud of you thanks for sharing that tonight dr

146cruz is being so kind but we owe a lot of thanks to dr cruz because we get endless support from here so we um there are two things um two areas of focus in our department and that's literacy and and the wellness and success of our students and this this tonight is just tonight's presentations while they are certainly lengthy um they're really the at the core of what we do in in our curriculum department so this is um this is well you're gonna you're gonna i think i really enjoy the presentation myself so we're gonna i'm gonna without further ado here's cameron uh mr cameron lazar and miss polly all right well um good evening uh president gomez ladies and gentlemen gentlemen of the board it's a pleasure to be here to present an update

147and uh status on our wellness and success so um introductions have been made so we'll move on to the next slide that's okay and it works uh so just a brief overview of our agenda for this evening i wanted to first give you a little bit of a history and a background since we do have new board members congratulations to everyone um and uh so give you a little bit of a history where we're at ics stands for integrated comprehensive systems for equity so we're going to give you a status update on that as well which that contract we engaged in using wellness and success funds that christie referred to in her five-year forecast presentation talk a little bit about the whole child project and some of that work that we've been engaged in this

148year as well as a dive into some student data and whole child supports so here's a quick timeline of the history of wellness and success again christie referred to that first bullet point on there which is the governor's allocation of wellness and success funds across the state and directly to us as a district really simultaneous to that allocation of funds the district also began strategically planning the utilization of those wellness and success funds so we created a core team that consisted of a board member and multiple individuals uh in the district to strategically plan the use of those funds um in the fall of 2020 we saw one of our first new expenditures utilizing those funds which is contracting with the integrated comprehensive systems for equity and i'll talk a little bit more about the

149history of that program and status update in the next few slides celebrating a new created position up here with me tonight uh so gracious and blessed uh for our coordinator of wellness and success holly merkel uh in fall of 2020 and then also uh great appreciation to the board for that position and the addition of two new social workers in the fall of 2021 one for kindergarten through fifth grade and servicing our elementary schools and the other four six through 12 servings servicing our middle schools and our high school and we'll kind of give you a status update uh anticipating here to come later in the slides the last expenditure we want to highlight is contracting with panorama to ensure the data informed decision making we engage in that contract in the fall of 2021

150and uh we'll show you some of those results in the data slide all right so uh the the first slide we wanted to show you on the left there your you are familiar with each child our future that is ohio department of education's strategic plan from 2019 through 2024 so it connects really well with the allocation of those wellness and success funds and as you can see integrated comprehensive systems which is the first uh topic that we'd like to highlight is uh directly addressing the three uh core principles within ohio strategic plan really highlighting that one component of equity so we wanted to kind of uh highlight integrated comprehensive systems and that contract that we engaged in first because we we know that that really ensures the foundation building equitable systems uh to support all

151of the other additional supports and expenditures that we put into place to support the whole child the data shows persistent inequities uh inequitable outcomes for scholars in our district and throughout the nation and to eliminate those inequitable outcomes we must transform the system in which created them from deficit based to proactive asset based systems operations and mindsets the way to begin eliminating inequities requires a systems approach that is explicitly pragmatic and this is that approach so the systematic and pragmatic approach is defined within this framework and i know it's a little hard to see so i will highlight some of those steps and i wanted to highlight and for you to notice kind of the multi-year strategic approach that is embedded in integrated comprehensive systems for equity so you can see it's set up in

152four cornerstones over really a three year process the first cornerstone really focusing on equity within that you'll see modules that highlight the history of educational marginalization shifting from assets based to deficits based language and thinking engaging in identity development both our own identities and the identities of others applying some of the equity research so really diving into what decades of research have shown us sharing that making that visible and embedded into our culture and then developing district-wide equity non-negotiables uh and last but not least conducting an equity audit which really services as an accountability feature uh for the program in general so we revisit that equity audit annually to ensure that we are making progress towards access and outcomes cornerstone 2 you see aligning staff and students so back to that pragmatic approach that systematic

153approach really you see that starting in year two which is realigning staff and students align aligned with our equity non-negotiables uh and constructing co-planned co-serve to co-learn teams so it that's really one of the main outcomes of this work and uh that we can make a direct connection to julie hallux success rate is really a part of that uh cooperatively planning with teachers and co-serving and co-learning alongside of each other years two and three really cornerstone three and cornerstone four you'll see really transforming teaching and learning so one of those buzzwords that we talk about from time to time designing identity relevant or culturally relevant teaching and learning for all learners that comes in years two and three and then also leveraging policy and funding so uh to really culminate the entire process or progress

154that the district goes through we align human resources uh systems we leverage funding we cross-check our policies and procedures to align with our equity non-negotiables that we agreed upon as a district and create multi-year equity action plans so that is a lot i'll highlight a few things for you with kind of the brief history so this is kind of a current status where are we at and what's happened so far with this process so really it's highlighted in three different areas the training explicit coaching and pragmatic staff development so the training is for the blt the board of education at the time and district administrators in the fall of 2020 and that was considered part one training where dr furtura one of the founders of integrated comprehensive systems for equity uh trained us all virtually

155over three full days um so that included again all of those blt members from each one of our buildings our board of education had an opportunity to participate and all district administrators and then comes that explicit coaching piece so embedded into our contract with ics is that each blt so all of those teachers and administrators as well as our district office administrators receive coaching quarterly from dr furtura and or dr capper so that's a just to constantly have a again referring back to julie in the literacy presentation that coach alongside of you to walk through how things are rolling out in the building which aligns with the pragmatic staff development so each blt once being trained actually rolls out all of those modules that we walked through in the previous slides for their building so

156it's not the trainer coming in telling you something from an outside perspective they really spend time each month preparing for the staff development and rolling out those modules which started in the fall of 2020. and then here's just a zoomed in portion of kind of where we're at so the founders of the program really uh promote kind of moving at our own pace and speed so but we all are are all very closely aligned uh so we've walked through what you see there um step one or module one the history of educational marginalization uh step two which is the shifting from deficits to assets based thinking and where we're at right now is modules three or four predominantly across our buildings as well as in district office so talking about identity development investigating our own

157identities as well as the identities of others and moving towards applying the equity research that's it next holly will take over and uh engage with some conversations about the whole child project so before i get started i just want to apologize for the small power points i see everyone else had nice beautiful and color papers to give you but our treasurer sends out these emails being physically responsible and i am a full-blown person so i thought i was doing the right thing you are if you would like them larger just let me know we can certainly just email it maybe tomorrow okay and then we can and then we can print it out large on your own [Laughter] we're going to dive a little bit into this whole child project we've been engaging with summit

158esc all year to kind of explore kind of how we implement and integrate their how whole child framework into our district so i think several several of you have heard us mention this hope's whole child project so we thought we'd dive a little bit deeper tonight just to give you a context for the training that we went through so it was a year-long professional development series we engaged and worked with three other districts and we attended five sessions where we really learned what the whole child framework was all about how do you implement it and plan for it in your districts in a strategic way so that it becomes sustainable and it's not just something that you start but you aren't able to continue over time i could spend probably the rest of the night

159i know we've been here a long time already diving into all the components of the whole child framework i'm sure you all have probably seen this before but i just want to highlight two things first in the middle is the whole child and then the five tenants that surround the whole child and those are safe engaged supported challenged and healthy so the idea with that is all the programming everything that we're doing to support the whole child should really result in students feeling those five things and then the second thing i'll just highlight are the two outer circles family and community partnerships and through this we know we knew this but through this project it was really reinforced the importance of involving those stakeholders in this work we can't do it alone we shouldn't be

160doing it alone and so bringing family and community partnerships as a part of this whole child work is critical this next slide again i'm sure you have seen these pictures and lots of ode publications but on the left is the strategic plan cameron had just mentioned on the right is some different funding and initiatives that ode had rolled out success and wellness you've heard a couple times tonight k-12 prevention but really where they meet is in the middle in this whole child framework so we just wanted to kind of help connect the dots as to how the whole child framework fits into ode's shared vision for what schools the work schools should be engaging in so a large piece of this whole child project that we worked on and i should have mentioned the facilitator

161is a professor at wright state university and he's very active in ode's whole child advisory dr larson and so one of the things he spent a lot of time working with us on is sustaining these whole child efforts getting a system in place so that if i disappear or cameron just disappear disappears the work will continue on and so we spent a lot of time just kind of outlining our structure who's going to be the whole child liaison who's going to be our whole whole child core team and then working towards developing an advisory council so um luckily i got to be the whole child advisory which i loved because i got done coaching with dr larson outside of the sessions so i'm excited to take on that role our whole child core team is

162those folks that were participated in the training this year and then we're going to add some more folks next year just to make sure that we have all the stakeholders that we need at the table and they're really be driving a lot of the work in the district and then the whole child advisory council is really where we bring those outside stakeholders to the table community members families students so that we have voices from everybody weighing in and hearing what we're doing to support the whole child so that's something we're looking to make sure is in place for next school year we're having conversations about is that a new committee or do we already have some things in place that would be appropriate for us to tap that work into something else we have a

163lot of committees and teams in this district and so if we can pull on a committee that's already together rather than starting a whole new one i think we're going to probably go that route so the last piece of just sustaining the work is making sure the process in the system is sustainable so we've made a conscious effort to really connect our work this year with the oip and disseminating information for example on panorama data through dlt and our blt's trying to link it with our district strategic plan and then just coordinating with other district committees so for example chef bill bailey is in charge of our district wellness policy and so we were able to partner with him again so that we're not doing the similar work in silos but we're all coming together

164to do the work as one so kind of four plus one four takeaways on this slide and then the next slide is the fifth takeaway but these are the four main things we've learned from the whole child project and really that it's a process right we i'll speak i'll use an i statement i am often one to want to jump just to fix problems like let's just put this program in a place and it'll fix everything but really what we learned through this is like you have to go through the systems approach and getting buy-in and educating folks about why you're doing what you're doing and that way it's sustainable versus just people getting initiative fatigue and not not really buying into maybe what you're proposing so i think that's been great learning for all

165of us the second piece you're going to hear me talk about a lot through the rest of my presentation but really this shift in thinking from putting all your resources and supports in that crisis driven reactive support to students and trying to move upstream to more prevention focus trying to prevent the problems from happening versus just responding when they do that's not an easy thing to do and certainly we need both proactive and reactive but we're trying to put some resources into that upstream focus so you'll hear more about that in a little bit the next piece is just the time to do the work um we were really um appreciative that the district gave us those five days to work with kevin and the esc to kind of work through you know what does

166what does it look like to implement um whole child initiatives and um it's easy to get caught in the day-to-day of the district work and the building work um and then there often isn't time for some of this so it's really just great to have some time set aside and we're hopeful to be able to continue to do that next year as well and then lastly i think something we as a district do very well but it was reinforced just this idea of partnerships and collaborations we can't do it alone we really need to be able to tap in to our partners and our families to help us with this work and the last piece i think that we really learned was the importance of data we talk a lot about data and education but

167we as part of this training we dug into our data we dug into information the state gives us about our students we dug into attendance we dug into the youth risk behavior surveys just to try to identify what are some of the key areas of concern and not surprising social emotional wellness and mental health kind of rose to the surface so one of the things we did was we engaged in conversations with our school counselors our school psychs and our administrators about different options for us to gain information about student voice where our students are at why you know where they're struggling and we looked at different surveys we could give them and we landed on panorama so i'm gonna dive a little bit into the weeds on the panorama data we can get real

168into the weeds but i tried to keep it higher level tonight but if you have additional questions certainly there's a lot of reporting that features that we can get you so um before i dive into the survey content i just wanted to say one of the reasons we picked panorama is that it's evidence-based so all of the questions that are established are really rooted in research it also provided us an opportunity to ask a variety of questions there were just a ton of topics that we as a district could pick so we liked that we could customize it to really get the data that we felt like we needed to hear and wanted to learn from our students about and finally the part that dr crews sold me on i didn't know but i love

169that it's nationally normed i didn't know that i would want that so much but it's like the best part of the program so that way we can compare ourselves to other students i mean it's it's one thing to say 50 of your students are struggling with challenging feelings but what does that really mean compared to other students so we'll dive a little bit into that all right just to give you a context in case folks aren't familiar with the survey we gave to our students we gave it twice the school year we gave it once in the fall semester and once again in the spring semester students in grades three through twelve completed a survey our students three through five created answered a 31 question survey and our sixth through twelfth graders completed a 34

170question survey and we chose the five competencies and well-being areas based again on collaboration with our school counselors school psychs administrators and really felt these very nicely aligned to the ode sel standards and really could keep us focused on gathering that information about our students well-being in social emotional health which were our primary areas of concern so we'll dive a little bit into the data i broke it down by grade bands so this is um students in grades three through five these are the spring results but i will you will be able to reference the winter results as i walk you through this so the first column where it says topic description lists the five topics and then there's just a little sentence underneath each one describing what the questions are asking the second column

171is the results so each question the students answered on a five-point likert scale and so according to panorama any student that answered a four or a five and answered favorably so when it says 49 of students with the challenging feelings that me that means 49 of those students responded with a 4 or a 5. and then the last well before i move on and then you might see that little arrow with the the 1 going downwards that is the comparison to the winter survey so in winter 50 of our students three through five rated themselves favorably in the spring it was 49 and then the last column is those is the national benchmark so for challenging feelings we were in the 40th percentile i'm a visual learner so i like my little i like the

172bell curves but that can just put in perspective in terms of where our students rated themselves compared to others in your packets you have these bell curves for every topic for the sake of time i did not put them in the presentation for tonight but you have them for your reference i will walk you through the rest of the results just to kind of give you a context so for emotion regulation 43 of our students rated themselves favorably that's down 3 from the winter survey and that put us in the 30th percentile nationally for positive feelings 67 percent of students rated themselves favorably that was down 2 from the winter screening and that put us in the 50th percentile nationally self-management 74 rated themselves favorably this was up one percent and that put us in

173the 70th percentile and social awareness students rated themselves 69 of them rated favorably and that was down two points from the winter and that put us in the 60th percentile all right so this looks at our 6-12 results again same categories same questions just they were adapted a bit for our older learners for challenging feelings um i'll give you the bell curve because you know i like my about curves for challenging feelings 44 of our students rated themselves favorably and unfortunately this put us in the 10th percentile nationally but that was actually up two percent uh from the winter screening for emotion regulation 42 rated themselves favorably that was no change from winter and that put us in the 30th percentile positive feelings 53 percent up three points and that put us in the 40th

174percentile self-management 69 rated favorably no change from the winter that put us in the 40th percentile and social awareness 60th percent rated themselves favorably no change from winter and that put us in the 20th percentile the last piece of data i'll share with panorama is my favorite the heat map this provides a nice overview of all of the buildings in the district and how they rate it on the certain domains so if you kind of go down from the columns you can see how this buildings compare to others and then if you go across you can see how the building did in each one of the categories so when our core team analyzed the data i mean one of the things that we really spent some time talking about is the buildings are actually more

175similar than um we often think they are we sometimes talk about how how different buildings are and what not but i read this as our students voice is really saying they're they're more similar than they are different um so all of these results i think i mentioned were shared out at dlt and then with the idea that they'd be the information would trickle down to blts i know i went to a couple blt meetings at different buildings to try to just help explain the data and answer any questions so nice way just to try to get this information out to our staff all right the last piece of data i will present is on signs of suicide this is us evidence-based suicide prevention curriculum that's embedded in our health classes grades 7 through 12. this

176has been embedded in our district since i've been here it's ode recommended it's one of the approved programs for house bill 123 so it's a very solid program that's implemented nationally we did recently get the results for our district and we wanted to share them so i will say um we're doing a lot to address this so there might be initial concern but just hang in there and we'll tell you everything we're doing to to address it so signs of suicide it's a two-day programming like i said in health classes they do psycho-education about depression suicide what to do if you're you feel like you're struggling with depression or how to help a friend trying to build some of those resiliency factors and it's end of that program they do and i say they greenlee

177family center comes in and administers this their certified prevention specialists come in and and help us with this so they administer a self-assessment to our students this is optional students do not have to take it and it's anonymous and so the results of our self-assessment this school year are as follows in our middle schools we surveyed 278 students remember again this is in health class those students took it as a part of that course of the responses indicated the student had significant signs of depression of the responses indicated possible thoughts of suicide for our high school 271 students took this self-assessment in health 32 percent of the responses indicate significant signs of depression and 23 indicate possible thoughts of suicide so those of course are very alarming numbers they unfortunately are not out of line

178with what's going on nationally pre-pandemic we knew about 19 of our students not this is nationally not just our students but nationally 19 of high schoolers had considered dying by suicide and 37 of students were experiencing those significant signs of depression so that was pre-pandemic and we know things have only intensified surgeon general just put out that warning for youth mental health and so while this is very concerning unfortunately we're not alone in this and talking to greenleaf who goes into most of the districts in summit county he said our our scores and results are in line with similar districts um so just keep that in mind that yes we're going to do things to address it but we're not alone we're not an outlier in any way i also wanted to highlight after the

179signs of suicide program students are provided the opportunity to meet with a school counselor and a school social worker they have concerns about themselves they have concerns about a friend family member they're provided access to those support persons so it's not just like we're giving them this information and then not providing the necessary follow-up all right so that was student voice student data now we get to dive into the fun stuff i like to talk about which is what are we doing about it what are we going to do about it um so i just mentioned the surgeon general's report one of the things that they recommend well actually i'm going to tell you three things they recommend which are nicely aligned with what we're doing expanding social emotional learning programs and other evidence-based approaches

180to promote healthy development learn how to recognize signs and changes in mental health and physical health among students including trauma and behavior changes and provide a continuum of supports to meet students mental health needs including evidence-based prevention practices and trauma-informed mental health care and then lastly expand school-based mental health services and personnel so um those that's what the government's telling us we should be doing and i hope that you'll see some overlap with what we actually are doing so this school year we were really excited to offer two new embedded student service student supports excuse me the first of which is the social work department which cameron mentioned we were able to onboard two social workers this year and we really designed the department off of the national school social work model which says that

181they should be providing students to services to students families and then also school personnel into the district and then a second piece of that is really linking with the community and finding resources and helping bridge that gap between what our families need and what's available in the community so i'm going to give you some data to show you what services they've been providing but i also just wanted to highlight some of the things the department's done in terms of that school community liaison developing a school social work website it's littered with resources and then also a falls research resource brochure excuse me that's accessible to our families so we pulled some data just to kind of take a look at how the social workers are being used and how they're spending their time so for

182our one elementary school social worker keep in mind she's servicing six buildings she had 532 sessions so far this school year i will say the numbers are not going to all add up because once she does her notes she can click a couple different things so she might be providing individual counseling and also talking to a parent so the percentages and numbers don't all add up but we wanted just to give you a global sense of like how she's spending her time so there are any math people in here i just i wanted to make that perfectly care and we did there's about 15 different options they can check when they're writing their note in terms of what activity they performed with that student or family but we just pulled out the top six again

183just so you could get us a general sense um so of her 532 sessions most of her time is being sent spent with students and individual counseling supporting that mental health need you can also see 202 parent contacts so that may be a phone call that may be a home visit maybe a dojo an email those types of contacts with parents making sure they're a part of what's going on with their child at school crisis intervention sessions so that might be a suicide assessment a student who's at risk to themselves or others and sierra being pulled in to try to help de-escalate and assess the situation attendance supports as well again that may include home visits or just trying to figure out how we can reduce barriers and get students in our classrooms and then

184that consultation and collaboration was another huge piece again that that service to school personnel in the district it's not just about um servicing the students while that's the priority but it's also about you know helping our teachers navigate all the mental health that they're dealing with in their classrooms and really sort of them being that embedded support for our teachers as well as our students the other thing um just that's i think worth noting that 532 sessions is a little misleading because you could have a session for 10 minutes so you could have a three hour session so the number is what it is but we wanted to just at least throw some data out so that you would have a context i i had i love my social workers so this is a little

185a brag moment for me but we reached out to the principals um for just any feedback on how social work was going in their buildings and this i received this from an elementary principal so i wanted to share it because i think the data says one piece of things but there's a whole other layer of how are they engaging with our students with our families with our staff and so this is what one elementary principal had to say sierra has been a huge asset to us she goes above and beyond to support her families and staff her ultimate goal is to always promote student growth and achievement sierra has a whatever it takes attitude she will work with any student always willing always working hard to help them grow sierra believes that every individual can

186grow can continue to grow no matter what in my opinion this is the most important asset that a school social worker can possess lastly sierra is a wealth of knowledge and always has a solution or resource to support students and their families all right moving to our secondary social worker she um hit the ground running right the secondary folks were familiar with having someone like this in a position the elementary folks it took him a little bit longer to understand how to really use her and how to make a referral so her referrals first nine weeks versus now are off the charts but sierra or excuse me alyssa our secondary school social worker was able to really hit the ground running so she had so far 1188 sessions primarily of individual counseling she did some

187small group at some of the middle schools she said 71 crisis intervention sessions 112 attendance supports 152 consultation collaboration with school personnel um and then again that 297 parent engagement really focusing on bringing those families into the conversation so they're aware of what's going on with their child and they can help be part of the solution one thing i i wanted to say a couple slides ago but i forgot is they've also used this data to try to create some innovative programming so sierra recognized um with the help of chris shaw actually at the board office that we have a lot of kinship care families right who are sort of just out there trying to to navigate the system so sierra developed a whole resource guide for kinship care families and she started a grandparents

188group where they come in and they're able just to talk and support each other and so that's something we hope to build on next year alyssa recognized that transition from eighth to ninth grade is rough and our data certainly supports that so she's reached out she's at the middle schools but she's worked with those teams to identify you know 10 students from each middle school that could really use just developing that relationship with her so that when she comes to when they come to the high school they already have that safe person they have someone they can go to when they have questions or they're having a rough day so really helping bridge that gap so those are just i could go on and on but those are just two examples i think of ways

189they've been able to innovate and fill some gaps so i couldn't share one quote about sierra not alyssa so i received this from a principal as well mrs hicks has been a positive addition to our guidance department she has the ability to make everyone staff and students feel comfortable in her presence through active listening and a timely responsive action from the start she worked hard to learn our systems respect our procedures and work within the structure structures for the benefit of our students families and staff she has gained the respect of those that work closely with her through a team approach and an all-in attitude from greeting our students every morning and often between periods to asking what she can do to help when stressful and challenging situations arise during the day i know that

190i can depend on mrs hicks to do whatever needs to be done to create a positive school climate all right moving on to our next embedded student support that we were able to add this year and that is red oak behavioral health they are a school based mental health agency out of akron but they have clinicians and a variety of school districts in summit and i think some other counties as well so currently we have four licensed therapists that are embedded in our nine buildings so that embedded piece was very important to us we put out an rfp last year to all the local mental health agencies and red oak really grows to the surface in terms of their willingness to be in our buildings bell to bell to provide that mental health services when

191it's needed and really having them be a part of our black tiger family and the feedback i've gotten from buildings has been really really positive they really appreciate having those folks in the buildings helping with the students um on a daily basis so the data as of may 16 192 students have received services 324 have been referred so if you compare that to previous years that's a 460 percent increase we're averaging about 70 referrals each year so it's a big change and i will just point out cindy smith sorry cindy i gotta put you on the spot she is their um manager of therapy services so she's here just to support tonight we're getting to the end i promise so um we gave you all that data we know there's a lot of work to

192be done here are some of the things we're going to be doing next year we're adding one elementary school counseling position we recognize to go upstream we have to have the ability to implement tier one social emotional supports at the elementary level if we wait until middle school high school you know we've lost a really valuable time so we're hopeful that that addition the addition of that position will be really beneficial to reaching all students um again focusing on that evidence-based tier one supports our k-8 school counseling team is currently investigating evidence-based resources right now everyone's doing great work um but what the middle school is using may be a little bit different from what the elementary's using um so using the this comprehensive school counseling plan as the basis they're all going to come

193together i think next week and we're just going to kind of hash through what are some resources folks would like to have so that whatever they're learning the language they're learning in elementary school will then carry over to what they're learning in the middle schools we're also super excited about sources of strength i don't know if anybody has heard of sources of strength but it's a youth-led prevention programming it is also one of the hospital 123 approved programs that we're ahead of the game we will be implementing that at the high school next year and it's really about building resiliency and hope factors and youth one thing we know from the research is that explicit sel skill building is important in the early grades it's not so effective as the kids get older and what

194is effective is youth led prevention the kids will listen obviously we know teenagers they'll listen to each other far more than they'll listen to us as adults so using that youth-led prevention to do some of that work at the high school level and then we'll also be adding ruling our experiences this is a 20-week curriculum for young ladies so we'll be doing that at our middle schools in high school we will be working with engage ohio i know the board's certainly familiar with some of their programming so we really hope to tap in to that next year for some of our students who have kind of disengaged from learning and they'll help us hopefully get those students back in our buildings and then we're you know an ongoing effort is really making sure that we

195you've heard me mention house bill 123 multiple times but there are several components that we will be required to implement in the next year or so so we are constantly working on those and one of them is making sure that we have the threat assessment teams ready to go for march of 2023 part of our whole child work has really been strategic professional learning for our staff this year each professional learning day we have had sessions really targeted on whole child so we've had question question persuade refer that's a gatekeeping suicide prevention professional learning we had a professional session on supporting lgbtq plus youth panorama did a session on social emotional learning we've had a couple mental health sessions trauma informed schools so you get you get the picture but dr crews has been amazing

196this year in making sure that whole child is represented on our pd days some other ongoing work we're engaging in is collaboration and coaching with montgomery county esc they are sort of the state leaders in trauma-informed social emotional learning so we have just really gained a lot from collaborating and learning from them and we're excited to continue that moving forward we'll be engaging in a system simulation with our admin team coming up here we're excited about this we did this as part of our whole child project with dr larson and it was so powerful and we refer to it all the time like when we're having conversations about how do we roll this out so it was so impactful for us we thought we have to bring this back to the team so that's coming

197up we're excited about that and then we were awarded the attorney general's safety grant to really continue professional learning focused on mental health so one of the things we're working on is bringing youth mental health first aid to the district and just some other mental health educational opportunities for our staff last slide i promise when i started i mentioned the two outside rings which were family and community partnerships and that's how i'll kind of end the presentation we wanted to highlight some of those that were started this year and that we hope to continue to build upon next year so the ben curtis family foundation this year they have donated 5 500 birdie bags to students 250 students in our buildings receive monthly birdie bags so that we know that they're going home with some

198food toothbrush toothpaste all of those things this is very exciting so the fresh farms the high school fresh farms came to us and they're like hey can we partner with you so they're going to be including um items from their farm so our families along with recipes on how to use the produce that will be going home with families as well hopefully maybe even as soon as this summer but certainly for school year 22-23 we will we were able to join the summit county esc crisis team and engaged in prepared training i'm not sure if anyone's familiar with that but that's so the gold standard for crisis intervention and response when there's a crisis in schools so it's um by the national association of school social workers or national station association of school sykes excuse

199me um they put that out and it's a really great program so we're pleased to be a part of that we were we were able to join the summit county mckinney-vento consortium to help really pull our resources and do a better job of supporting our our families who are experiencing housing instability we'll be working with graduate graduation alliance to really support those students who are struggling with attendance and who are academically at risk and then you know working with akron children's hospital regarding the grant application that they've submitted so that was a ton of information so i apologize but what questions do you have for us i know that i have a lot of questions but i anticipated having a lot of questions so i reached out to dr cruz already and we're going to

200set up a time to meet summer being like late june or sometime july and talk about that and so if you have something you need to ask about tonight please feel free to if you want to reach out with questions concerns comments please feel free to but as your student wellness and success liaison if you want to send some of those to me and i can take them to that meeting feel free to do that whatever works best for the rest of all of you i'd just like um could you quickly explain i don't know if you can the shift from deficit thinking to asset-based thinking you know cameron will be much more for some maybe people don't know what that means i'm not sure i do yes certainly no wonderful question thank you for

201asking um so really it's a it's a a paradigm shift really based on the marginalization of specific identities so these disproportionate outcomes that i referred to based on a specific identity so that could be ethnicity that could be socioeconomic status that could be race when we start to look at our data we see this these disproportionate outcomes and part of that through this program really highlights the history of marginalized groups through our educational systems and the perpetuation of that so what that's founded on and the justification for why that exists is that we operate deficit-based systems that were really designed to benefit a normed group right so from the early stages of our educational institutions they were designed to be successful for a very specific identity right and other identities were literally not allowed to

202participate so what our history shows us is that education hasn't transformed much since those early stages so that's kind of like the the foundation that educational systems were designed um as a deficit-based system meaning that we try to identify where the gaps are and we do that naturally what what's wrong where's the problem where's your deficit and we try to now fix it through a system that we've created by pulling students out of the core of teaching and learning to provide them with necessary supports with with the intention to help close those gaps um the interesting thing is that over through the lens of time you can see as students get pulled and the students that have the most significant needs have the most fragmented educational days so you can see you start to identify

203in these certain categories with deficits in language with deficits in ability now you're being pulled out for this and then you're being pulled out for this so you have a fragmented day that is really difficult to bring that back and sustain in the general education setting so you see those gaps continue to grow and perpetuate over time so the idea is to really change the lens through education for educators to not consistently look for those deficits but instead look at what we all want to be looked at for which is our assets and the benefits that we bring to the table so for example a linguistically diverse family instead of saying oh you don't speak english let me help you let me fix that we say what a beautiful opportunity to help embrace all of

204us into your culture and experience so okay sorry for my no no no well thank you and i had one other question um oh you said that the kids did they have to take that suicide survey it was it was optional if they wanted to so i guess i'm hoping maybe some of the kids that i don't need that i'm hoping that might be the case and it's not so bad as what it the numbers said thank you all right i'm just hoping might be true i don't know no question i just want to thank you all for the work you're doing staff across the board um i lost my cousin my little cousin middle schooler to suicide probably about a month ago and um it's uh it's tough and these kids are hurting staff's

205hurting and it's folks like you are addressing that and trying to get to the bottom of it so thank you appreciate it okay thank you thanks appreciate okay on to item e treasurer cfo's business consent agenda mr wakeboy like to recommend that the board of education approve all items listed and the treasurer's consent agenda so man any questions comments the alternative tax budget is just something we are required to approve for the library um they're just on a little it's very similar to the one we do we do ours in january they do theirs now so um that and we had a handful of donations again which we always appreciate please call the roll mr harris all right mrs schaefer hi ms white hi miss coco aye mr gomez hi i am f treasurer cfo's

206business miss joy i'd like to recommend that the board of education approved the april 2022 investment schedule and monthly spending report second comments i won't go into anything really here pretty much everything most of it i talked about in the forecast uh food service is sitting in a great spot i mean i think they ended this month with 600 600 000 they're up higher than that at this point so um i keep telling bill now i feel like you owe me money back but he's not going for it so and athletics isn't the same thing they're in it they're in a good situation and everything else has pretty much been status quo you mentioned that one new report you did oh yes that's right i forgot that was on this uh so there's one new

207report the state share monthly um and what that is is um we i mentioned we received our first draw down from the state for their share of the building project so you can see um the expenditures we've made not many and then the drawdown we received in april for about 800 000 and where we're at so that finally has some significant more significant activity than just the little expenditures so you will see that now in addition to the local share and the um lfi any questions or comments please call the world mrs schaefer aye ms white aye ms coco aye mr gomez aye mr harris aye item to your comments i'm good thank you img superintendent ceo's business by consent agenda mr chabity thank you mr president um motion to approve the superintendent's consent agenda

208so moved second you got me there comments i want to highlight a couple things because there's a lot of good in all this um i want to give our best to courtney rubino who's leaving for a new opportunity after 24 years she's an accomplished educator it's made a huge impact in this district so our best to her and her new adventures we have i counted we're approving 273 graduates um on the list that was presented to us that's always exciting as well as an honorary diploma to that will present to libert bizzelli which i think is even more important after the loss of his wife this past week so that's really going to be wonderful this boys and girls club partnership is incredible another piece coming from here we're 6-12 literacy amazing and then last

209but not least our new coordinator of community relations christine stewart so i told her after we vote we'll let her say a few words [Laughter] anyone else please call the roll ms white bye ms coco aye mr gomez aye mr harris aye ms shaffer aye lucas will say because that's the only way to record your comments so in his absence i'll say it for him well i would like to thank the board of education and dr celico and everyone who is part of the team who interviewed me and gave me a chance quite frankly i know i probably had the odds stacked against me being a teacher and not somebody who has a marketing degree or has a communications background but i'm glad that i was able to present my passion for the school district

210and i was able to show faith that i can do great things for this district and what's kind of fun is my dad's here with me tonight and he is a 65 alumnus when this building was new and now i get to represent the school district moving forward in a new building and coming up with a comprehensive plan and actually my mom is listening at home right now and they met here she asked them on the sadie hawkins dance for their first date and so there's a there's a lot of background i may not have graduated from high school from here but i've been a teacher here in this district for 21 years and i know the schools i know the teachers i know the counselors and the administrators the custodians the cafeteria workers the

211administrative assistants the bus drivers the maintenance workers and most importantly all the education acronyms and um i and i and i won't have to google all those acronyms at least not too for too much and i look forward to collaborating with everybody with dr celico and the board of education and all of our staff to create a cohesive plan to communicate with our families and the taxpayers in the community to demonstrate how we are we are the hub of this community and how we can highlight every student every day with every opportunity thank you so much and i know melody carlisle couldn't be here but she'd want me to say welcome to the dark side she told me that last night yeah that's what they told me i think you were very excited i know

212item h superintendent ceo's business mr shabady i request the first reading of the student handbook for the police middle school and roberts middle school there's just a few changes highlighted there for you to see thank you and if you have board members who have questions comments concerns commendations you want to send those to dr crews sooner rather than later so that way they can make changes if needed and we can approve it at our next meeting perfect in your comments just a couple things i had an opportunity today with the cabinet members to go to the national police ceremony it's national police week and today was national police day it was touching ceremony and we we enjoyed going there and hearing that program like to wish all the best and a safe safe time for

213all of our graduates and the last i'd like to compliment dr celico i've had a chance to speak with her weekly sometimes i can't catch up with her because she's meeting with other people but she's really we talked about hit the ground running laying the groundwork meeting community staff so i've been very impressed with her efforts i think he's going to pay off dividends for the district so thank you thank you item i board business number one resolution to waive school classroom educational fees for the 2022 2023 school year it's recommended that the board of education waive the student class fees that were approved at the may 18th that's right now board meeting for the 2022-2023 school year to be paid for with federal funds with the following exceptions pay to participate fees career and

214technical education fees senior graduation fees and parking permits second any discussion i just remind people that um even for fees that aren't waived if people experience hardships we have policies in place they just need to reach out to our treasurer's department um and make sure that they take advantage of those if needed he's calling ms coco aye mr gomez aye mr harris aye mrs schaefer aye ms white thank you number two policy first reading we have a number of policies up for first reading that we reviewed at our policy committee meeting most of them are very minor adjustments and you'll see that um the two that we spent more time on our student conduct on district managed transportation we revised their revisions to better suit our school district and then the other one is library

215materials and that came from our media specialist through mr hutch on their recommendations on changes there you have any questions or comments reach out to ms white or i before next meeting otherwise we'll approve them at the next meeting uh number three emergency lobby this was requested by ms stoichis i'll turn over to you i just wanted to briefly talked about last time gather the board's thoughts obviously the emergency levy we have planned and will need to go on the ballot in november so typically those resolutions will be passed during the in the june meetings they are due to the board of elections by the beginning of august this is one that is a little different from our other ones we cannot approve this for a continuing period of time um but we can't approve

216it for you know a different time period than five years this is the last chance for us in november if it doesn't pass then we see a loss of revenue for a short period or a long period depending of time um so i just wanted the the board's thoughts on the length of time our plan as cabinet was to kind of run it the same way with a with a plan drawn out that we did similar to the last one um with some of the things we'd like to accomplish with this money um uh going forward for whatever time period that is but i just wanted to get your thoughts on what you think what is your recommendation on a length of time uh my initial thought is to just go with five to be

217safe um i know air conditioning is probably one of the big issues that's on there so with that and that being a larger expense it is possible you know you could do six seven years but i would stay somewhere within that that um my personal recommendation would be to stay with the amount of time that we currently have seeing as we just passed a continuance levy um in good faith with our community and everything else i i think keeping with the same amount would be a wise choice especially if this is our last chance in november and this will be this will give us after this a break in renewals until until the 24 school year so we in 24 would probably calendar year would be the earliest um if i remember exactly when that's

218up that we would uh do the 7.9 so you get a two-year break i would agree that with the five years as well just because we run this one in such a different way i think continuing to go for continuing when the other ones come up that are our basic funding it seems that that was successful but this one because it's so different i think and it's the last chance five years makes sense i would just say the one thing i think we learned from the plan 2017 is to not be overly specific that came back to bite us a little bit i think more buckets of money general ideas but i would encourage us not to be overly specific because one um it wasn't always beneficial and two i don't get comments from people

219in the community like did you buy two buses every year because that was so i don't think the like the work that we're putting into it is paying off in that sense with the community either um my suggestion would with that would be to also highlight and stewart's still here no to highlight what was done with the emergency lobby that was when it was passed that is all out available on the website under my section of the website on the treasures page um so it is available out there um and then typically like this fall we i would do the update on like the yearly update on what we've spent it on and probably in a similar fashion because that's usually like in september-ish perhaps roll out what the next five-year plan kind of would

220look like then because going into next year it's only a half year collection that was planned for so um that other half would have to jump in there with this new with this renewal and we certainly have taken some of their detours uh but good i mean for the intended i mean schneid was one of them um the silver lake playground i mean things that were definitely beneficial and needed and along the same vein of of what it was passed for and then sometimes things cost a lot more than what we thought they would be we discovered that as well too so i think that's that idea of we want to give people direction of what the needs are but not to maybe throw exact dollar amounts like we did that yeah we we learned

221that the hard way i think together other thoughts i know mr stoickley wants to hear at least three people okay and save the five years i think we should stay there thank you for that you're counting in your head to make sure i will move forward and if i have them in time we'll see that first one then on june 1st and followed by again timing wise the second one that second meeting in june so we can get them to the auditor and ready to go and i will reach out to our council to get those ready thank you anything more on that okay move on to number four future agenda items so you don't have any future agenda items they like to bring forward yes um the new website when will we get something

222or a presentation on that i'm not saying you have to do it right now right you know i just so when the preview links and we're still developing okay i'd love to do a presentation probably in july that's okay perfect walking through what we've done sure that's fine i got it for july if you think that's too early august 7th okay all right thank you that's exactly what i was going on i told you about john moyer some other things we have at the next meeting um from dr cruz and you can tell me if i miss anything dr cruz but the federal fund presentation gifted two five science materials and then you had focus on the list the piece of paper that you handed me oh yes uh so just a reflection on on

223some of the feedback from the staff this year um we're going to talk about that at dlt next week and then just kind of wrapping up okay thank you and then sometime in july or august dr cruz is going to um have some exciting photos and stuff about summer school july or august that's down there but because we're kind of doing it differently we're seeing i did check in whether we're seeing really good enrollment numbers so we want to kind of talk about how is this being successful what does that look like and once again celebrate uh something we think is going to be a big success um also our june 1st meeting we need to talk about process for treasure evaluation i'll kind of give you a little rundown how he did that in

224the past and then um we'll need to meet at a meeting and executive session to have our conversation and then at the next meeting we meet with our treasurer so we'll talk more about that at our next meeting i also want to let you know our we have may top tigers so we're having them all come to the june 1st meeting um so that they're not too detached from school and forget about it so they can get that moment of celebration and then sometime over the summer we're going to talk about what we want that to look like for next year as well so that's a lot but i mean i think you all know we all know there's a lot going on the um band or the for their um state competition i didn't

225hear the question i'm sorry she wants to know if we can recognize the bands for all get scoring a one at the state competition it's the first time it's ever happened that's fantastic dr cruz will make that happen at some point okay awesome good idea okay committee reports 612 construction core team ms white um yes i i want to apologize to our planning committee members and our um other team members there because of a lot of miscommunication happened and we talked a lot about communication and how we need to do better at that meeting and i just really hope they will come tomorrow if they'd like to hear anything about what's going on and updates so i would like to invite them all to come tomorrow basically we did talk a lot about communication and

226some of the financial constraints and the the two things that i can point out um if i have confined them in my notes here on july um or june 20th the um design development will be submitted and then july 11th will be the early site work submitted so they'll probably talk to you more tomorrow night about all of that but those are just some of the highlights thank you well alliance for school and community growth miss coco yes we met last week it was the last meeting of the school year with everyone and um since the beginning since my beginning with the committee and mr shabady we've had two new community members that are coming regularly and wanting to partner with our district and i know with the presentation on the on wellness and the

227whole child um there are a lot of commit uh community people in that room that are already on board for being a part of a partnership with that so i just wanted to mention that um and we have three um members of that committee or people that come to that committee that have interest in joining the business advisory council which we desperately need moving forward so that's exciting as well so all good things thank you athletics and activity council mrs shaffer we will be meeting on june 6th okay board policy committee i don't think we have anything else no just the first weeks for you guys to have fun business advisory council mr harris and miss coco may 24 8 a.m financial advisory committee representative mrs schaefer we met on the 12th and i got

228to have a pre-presentation on this so you think i just understand it a little bit more [Laughter] it's a lot of memory we talked about levies and we talked about the fire forecast and school it's funding lot of information it's interesting though thank you foundation alumni association that's me thank you all for coming uh to our awards ceremony it was very moving um i think it was well we met the next night and we said as a foundation that it was the best one yet so it's officially the best one yet um but it was it was really wonderful and moving and just phenomenal um the foundation does want you to know that as board members you're invited to walk with the top tigers in the parade next in two mondays if you'd like to

229reach out to gary medkit for that um we at our foundation meeting we talked about uh continuous improvement of the foundation continuing to build off our success and i'm gonna embarrass mr shabbat because he was so moved by that that he reached out and created a chabity family scholarship [Applause] legislative liaison mr harris oh yes mr hutch you can put the presentation up [Laughter] um so i'll be brief there's a lot happening in columbus obviously most of that was uh touched on to this this evening um house bill 126 which mystiquely had mentioned that's the establishing restriction on school district's ability to challenge property values was recently enacted and signed by governor dewine will be taking effect house bill 619 these other bills and senate bills i'm going to be talking about are just recently

230introduced and in the process house bill 619 allows districts to permit k-12 students to take up the three mental health days per year as excused absences or as in in school health program and refer students who are using that mental health day to the appropriate health support services in their schools house bill 583 is a bill that is expected to move quickly as it extends the current flexibility of for school districts to hire until june 30th 2024 it's also going to establish a committee to examine the substitute teacher shortage they're trying to get that in effect by next school year senate bill 306 establishes a voluntary program to provide tutoring and remedial education services to students in public and private schools this could be added to house bill 583 for quick passage and will utilize

231retired teachers and subs house bill 606 requires school districts create an individual plan for students to have uh who have active seizure diagnosis part of that is requiring at least one employee in addition to the school nurse to be trained to deal with seizure disorders i'm still following house bill 616. that is the divisive teaching don't say gay bill a house bill 327 which is similar prohibits school districts and state agencies among others from teaching advocating or promoting divisive concepts almost similar to 616. i don't know what's going on there it also will require districts to review diversity equity and inclusion training programs house bill 529 requires school districts charter and private schools and public colleges and universities that participate in college credit plus program to upload student instruction items to their websites by july

2321st of each year and those need to remain accessible for two years that's curriculum lesson plans textbooks worksheets etc house bill 582 reduces terms for school board members i mentioned that one last time i believe from four years to two years and it sets term limits and repeals nonpartisan requirement and provides primary election for school board elections house bill 290 backpack bill or the new voucher program eliminates that choice voucher program and replaces with the backpack scholarship program or a savings account for participating students to use for private school tuition tutoring textbooks and other allowable uses k-8 students would receive 5 500 9-12 would receive 17 5. only received one hearing thus far and i will continue to follow that house bill 99 requires boards sorry i'm almost done i promise requires boards to provide

233public notification if they authorize one or more persons to be armed within the school with that senate bill 168 requires statewide firearms training for school safety designees and that is someone other than the school resource officer house bill 298 revises the composition of the 19-member state board of education eliminates four of the eight governor's appointed seats filled via executive appointment and replaces with four seats with elected members we are approaching a lame duck session the uh 135th general assembly will be passing the budget bill very soon uh well coming you know after the election uh that could throw a lot of things in for passage and mr would mention that a fair school funding plan backpack bill they could address teacher bus driver shortages and push through some of these complicated and politicized parental rights

234and curriculum restriction legislation that's it thank you leaders had to sit through one of our meetings and understand what we actually do here in a district and then look at the bills they're proposing and say who do you think has the time to do this yeah like who has the time to do this stuff we have other things that are more important that we're trying to do right that's my high course student achievement liaison ms white we meet on may 23rd thank you student wellness and success liaison that's me just remind you that if you uh want me to carry some of your questions concerns or comments please feel free to let me know and when i meet with dr cruz later in the summer because there's too much to do between now and mid-june

235but i'd be happy to do that as well comments mr harris here up first uh yes uh thank you to all of the amazing retirees uh for their many years of service to the students and parents of this district and to the community as a whole uh congratulations to our top tigers and a special shout out to ms stoykoy for her very informative five-year forecast presentation and the other dedicated administrators and staff who updated us this evening i appreciate the time and energy each of you put into what you do here another congratulations to the graduating class of 2022 i know the last few years haven't been quite what you anticipated in a high school experience but you made it and each of you are stronger for getting through it great job and i'll see

236you next week thanks to the staff and students at lincoln for inviting us to participate in the lemonade day loan board i had a blast and i was very impressed by the students presentations and business ideas i see some future uh shark tank uh folks there um great work and i'm looking forward to trying some delicious lemonade on lemonade day tomorrow two to five p.m at lincoln elementary school also stopped by the spring sustainability expo this past weekend i continue to be impressed by our urban ag students and amazing work they're doing around our community um these partnerships are incredible also i got to see the very creative environment themed artwork by some of our elementary and high school students so great job there and i also attended i'm i'll finish up here the foundation

237alumni association scholarship award ceremony was fantastic mr gomez you were right it was very moving and emotional i really really enjoyed that and then lastly mr bugatti i just want to give you and your entire team a shout out for all the above and beyond work you're doing for the district driving buses on top of supervising operations and many on your team doing that same uh that same work so i just want to recognize all the work you're doing and say thank you for that i'm telling you thank you mrs schaefer well i feel like i must have followed aj around um the longboard that the first time i ever got to do that um it was super fun again shark tank it was great those kids were on point um the lemonade days tomorrow

238they said for a community would be 3 30 to 5. um we attended the ford leadership training that was that was great um i feel like i've already started kind of trying to incorporate some of the things that we talked about that i that i heard people talking about in sessions um the cognitive school foundation alumni recognition and reception for distinguished alumni and service awards and scholarship recipients that was my first time attending that it was really neat i really enjoyed that i got to help with the preston book fair this week or i should say last week and while i didn't get to go to the art show because i was at work i got like a kind of a private curation of the art show after hours and i just love going to

239these art shows price the art show of elementary school was great got some ice cream so great the things that these kids are doing in elementary art is so cool to me because there's so many different things that they're doing they're working with clay they're working with paint they're working with crayons i mean there's such diversity in what they're doing and i've gotta give i have to come um comment on what these art teachers are doing they're just really doing a great job with these kids and i it's super impressive and then also went to this spring sustainability expo at the natatorium and i got a chance to talk to steve newland um about some of the upcoming projects that they're working on with the urban agriculture class super impressive i'm super excited about it

240i can't wait to see what what they're planning to do in the fall very excited and that was my busy first two weeks thank you ms white yeah i don't have much except to say um i'd really like to thank the alumni and the foundation for doing what they do so well it was wonderful i don't have an article and so to tonight because i knew it would be a long board meeting so mr hutch covered you and he sent us one on friday [Laughter] thank you miss coco well i followed aj mr harris and mrs schaefer around a lot of places in the past two weeks as well so i won't go back over all of them but i'm i'm just really excited that as a board we have the opportunities to be involved

241in so many different things in our district and thank you to all of the administrators that are so welcoming to us and inviting us and communicating with us on these different events so that we can be a part of them at our board leadership training a lot of districts don't have that and the board members are literally just sitting up in a meeting every two weeks and not really knowing what's going on in their schools and um so i just want to say thank you for the communication that we have in this district between all of us and the relationships that we have i'm not going to go over anything everybody else said seven more days of school and just because school doesn't stop doesn't mean that a lot of the people in this room

242stop working so thank you for all your hard work that you will be continuing to do while some of us are at the pool please if anyone's listening at home with students the library reading program starts the same day that we get out of school so please keep your students reading because the learning doesn't have to stop just because we're not in the buildings so thank you i'm a plus one of the things i like to do in my free time is try to keep up with our state board of education and they made a big move when they hired a new state superintendent steve dakin who is a former member of the state board of education and was formerly the superintendent of reynoldsburg before our own melvin brown went down to reynoldsburg and while

243uh mr decker made some decisions i didn't agree with in his time on the board i really believe that he has a heart for students and i think that's what we need to filter through with this whole child framework so um i i think we'll we will see good things with his leadership and that's that's a cause for hope um i too got to go to preston and price uh but i want to give a special shout out um to preston where they had all the classrooms open and they were highlighting different projects that students were working on so you got to walk through and see them and my favorite was mrs hammond second grade she had the kids growing lima beans and what paper towels and they put them in bags and taped them

244to her window and they were just growing and then um it happens to be that her daughter is a long time family friend so i was talking to her about that and she said like her mom was mrs hammond was frantic because the store didn't have lima beans for her project but she was able to find them so just the above and beyond that they go through to make these opportunities happen for our students the spring sustainability fair is amazing i was very happy to get a tomato plant and a pepper plant from them that i'm going to plant in my garden board leadership institute was great and i think we we got some good ideas that we're excited to talk about our at our retreat coming up with dr celico about moving our district

245forward together and i also had it on my list to thank our maintenance and custodial staff because they've been working with the fresh farm program in helping to implement these community learning gardens at some of our elementary schools i know particularly lincoln and dewitt and they're doing a lot of work to make that happen while at the same time it seems that the grass is growing three inches every day and they're trying to keep up with that as well so my kudos as well to them and item j adjournment it's recommended that we adjourn our meeting so move second please call the roll mr gomez aye mr harris aye ms schaefer hi ms white aye ms coco hi 45 minutes