Roanoke County School Board Work Session - June 4, 2026

001Down. I'd like to call our June 4th, 2026 Reno County School Board work session to order. Madame clerk, will you please call the role? Echo. >> Yes, ma'am. >> You think we're good? >> Okay. >> All right. Item 2.01, major construction project updates. Mr. Todd Kaggles. Uh, Madam Chair, members of the board, as usual, we have Kamal Khalil and Eric Burkeholder from Scansa to do our major uh, construction project updates. >> Yep. >> We're hooked up the same way we're always hooked up. Are we on the right input chip? I did plug back in. Hold your mouth. >> That's right. You're on PC screen only. Duplicate. >> Thank you. Never had to do that before, but thank you. >> My apologies to Chuck. Appreciate him getting that on for us. All right. Here. So, at

002CTE, sorry, since we last updated uh on the site work, they finished setting all the light poles in the parking lot. Um they graded the northeast pond. It's no longer a pond. It's actually landscaped now. Uh continued working on the Peters Creek sidewalk. Uh they're continuing the programming on the the signal lights down on Peters Creek and they started doing the landscape uh phase one and Harley raking some of the stones out of the top soil that are in in the islands. Uh area D construction. They installed a dust collector in the building trades lab and includes duck work. They continue doing the final painting and glazing windows and we've started a a final punch list. And if you don't know what a punch list is, that's where we go through and pick out all

003the little fine details. Branches went through and done theirs, and now Scansa and Verona County Schools will go through and do ours. Area A, they completed the Treso floor at the entrance. I have a pretty good picture of it. Uh they're proceeding with the final painting in that area, installing interior doors and hardware, and also starting a bunch list in that area. areas B and C. Finished the lighting controls. Installed cord drills, cord reels, toilet accessories, fire extinguisher, cabinets. They're doing the testing and balancing of the system, the air system, and installed all the marker boards, case work. Uh they did pass the above uh ceiling inspection, which is a crucial step. And they're installing acoustic ceiling towels. and case work again. So, I tried to get some better pictures this time of like what

004the building is shaped up to be besides just somebody there putting up a a light for you. So, if you see there's the aerial photo branch was uh gracious enough to give me a copy of theirs. That's within the last two weeks because there's landscaping. You can see the trees along the the roads. But that'll be the aerial view. Uh the second picture is of course the front entrance. Uh the back entrance entrance and then the vestibule when you come in. So there's the Treso flooring. It'll be nice and cleaned up. That's the compass. We took a actually took a transit in there and they shot it to True North as per the specifications. Uh there's the stock kitchen. You see some of that ceiling towels messed up. That'll be taken care of during the

005punch list. And if it's not been damaged, they have to pop it up when they're doing the testing and balancing of the air system. Uh there's the the reception at the main entrance. There's an example of your wash areas. Most of the wash areas have that color schematic. I labeled this one final paint in area B, but that's actually D. That's the building trades wing. And then of course there's the commons area. There's an example of one of the classrooms in area B, the EMT classroom and lab area. And then there's the welding shop. >> Anybody got any questions I could answer? >> Oh, sorry. >> Go ahead. >> With the new traffic pattern there on Peters Creek, people have asked me when that light uh traffic signal will go live. go live in September.

006>> September. >> That's dictated by >> VOTE. >> It has to be open to traffic and legally cannot just have that open while the school is not 100 almost 100 out of percent. >> Okay. Thank you. >> They call it a turn on. The turn on will be sometime in September. >> Thank you. >> Sure. >> Does that answer it? >> Yeah, it does. >> Uh okay. As far as the school concerned, we're doing really good. I mean, more than good. Uh especially if the now the kids are out and the branch are rammed up and they brought more uh uh subs to finish the work. Phase A like lower level and the 2B upper level. Uh Brian hired uh from the county movers and we moved some of the stuff in there already. We're

007just going to do the punch list pretty soon. Probably next week. Start on it for the two like two phases. Outside work. We're doing the fence uh by the retaining wall. The lights are on in the in the parking lot. Um there's so much going on that's you know it's hard to keep track of it, but I tried to put on the list what's going on now. Uh and this information probably a little bit couple of days old, maybe three days old. Um outside we're connecting the 8 in uh water also in the back of the school. U all that area, if you've seen it in the back, it had the crushed base for the dirt so people can go up all the way to the top. We're going to clean all that. That's probably

008be happening in the next two weeks. Um what else is going on? Um landscaping. We might clean where they put the trees because they already did a trenching operation between the poles for the parking lot and it doesn't look decent. So, we'll clean that up and have them maybe receat it and and make it look nice. Uh, also like u I'm jumping around just because of the fact that some of the stuff is a little bit old. Um uh outside work like I said it's uh pretty much ongoing uh in the back uh and the lights are done. Uh the fence for the uh for that retaining wall also being done right now inside um like we the only thing that we have left I I I'm safe to say this is the the ceiling

009uh tiles. Can I go to the next one? >> As far as uh if I go go back to the the the first one kind of that big pile of dirt that we had in the back stacked up all the way high. They're compacting that. They're removing that now. It's about maybe like six, maybe 9 ft high and it's all compacted. It's going to look nice when they're done. Uh as far as uh Glenov uh the same thing u the 3A level uh downstairs and the two uh B upper level we have moved some of the stuff in there in in the meantime because there's no school there's no school going on there's no kids which makes it a little bit easier. Uh also we are working on the gym uh and the switch gear.

010The switch gear uh we might switch to the new one u in the next maybe two weeks. It's already been set up with the utility company. Uh we're just getting we need to get a confirmation from them. Uh the block wall in the gym is done. Uh the flooring is done. We took all the flooring out from the gym. And I I'll show you maybe in in the next picture or two. Um landscaping, the same thing. I'm going to clean that up and uh we'll be left with just the asphalt capping and the and the striping if that makes sense because the uh at condom we we grind it like we call mil it and we're going to come and do the capping for the asphalt. The same thing will be happening here for cond

011that's I'm showing like some paints that's the final touches. Uh but if you look on the right hand side the the panels missing and the glass window if you see it the same on the left the the ceiling panels are missing but they should be done by now. Um cabinets are delivered and mounted and they look good. The flooring is is being cleaned as we speak. Also, uh this is the back. They were um painting that door. And if you look on the right hand side, I was trying to show the top the top uh hill, that's where Hubard is doing the the dirt removal and and compacting it. And oops. Uh now for the Glen Cove, if you look at the the first one is is the also the ceiling tile. It's not a

012lot it's not a lot of work left in the gym. Like on the right hand side they they're doing the block and that they're done with it now. Like I said, these pigs are probably four or three days old and the all that floor is gone. We took that out. Uh some of the stuff is being moved to these areas to these uh rooms that uh been done, cleaned, floor waxed. Um in the back we did the concrete for the generator and the transformers on both sides where the cooling tower is. Uh this is the library section. It's an angled roof and with a skyline that you could you could see inside without like lighting. You could tell from the the skylines. Any questions? Thank you. >> I tried to get a better pictures, but

013I couldn't. I was jammed for time. >> Well, speaking of time, I feel like you guys have operated at just an awesome pace. Like you have been rocking and rolling every time minutes. >> You got to give it to the guys in the field. They're doing like as soon as the school was out, they're amped up and they bring people to finish the job. >> Well, everything I've looked at, the quality of the work has been excellent as well. So yeah, please extend that to your employees. You guys are doing a great job. >> Anybody else that question? >> Just a quick comment to say, you know, most of the high schools have a tradition of the seniors going back to the elementary schools to do a walk around before they graduate. >> Well, the

014principles at Kundiff and Glen Co both reported that the kids came back and this is a compliment, but they said, you know, this they don't recognize the place. >> Well, that's good. I guess >> not the school they went to. >> Yeah. >> Well, it was it was a dump. That's why they didn't. That's nice. >> Well, thank you guys. >> Thank you. >> Excellent. Appreciate it. >> Thank you. >> Item 2.02 RCCTC solar energy review. Mr. Todd Kaggles. >> Madam Chair, members of the board, >> you take care. >> From the beginning, uh, in regards to RCCTC, uh, solar energy had been part of a discussion. Actually the original renderings of the building had solar panels on uh there and we asked them to remove them because at the time uh we were not

015ready to move forward with that and honestly we didn't have the funding available to be able to do that. So to avoid sort of clouding any issues we had those removed from the renderings and uh from the discussions really from that point forward. However, now we have reached a point where uh thanks to uh Scansa uh our own fiscal discipline and uh that of branch uh they are uh under budget on all three projects and it appears that um preliminary numbers but it it appears somewhere a little over $2 million is going to be uh returned to us. So, we do have uh funding available should we choose to reinvest it back into uh solar energy for RCCTC. And the building is uh ready for it. It was uh designed to be solar ready from

016the beginning. We already have the conduit in place. We have the switch gear in place in the electrical room. The roof was designed to uh support the weight of the solar panels. So, um it is ready. Uh to that end, we'd like to take a look at why solar and why now. Uh number one is to reduce the operating cost. This is an opportunity to take some capital that we have on hand, reinvest it in solar energy and reduce the operating cost for the foreseeable future for the next 25 to to 35 years uh millions of dollars. Uh we have with us this evening uh Armgon Oslam from 8M solar. He's going to come over in just a second and um give you a little bit more information about solar energy and and some uh

017better idea of exactly how much savings we're talking about. Uh but it is significant and it's a way to uh reduce that year after year after year. And that operating cost is money that can go back to instructional personnel, teaching kids, doing all the things we're, you know, need to be doing other than paying for electricity. Uh another uh thing to take a look at is as soon as we started talking about this, Mr. Kishin, Mr. Sir reached out to me and asked me would they have access to the production data from uh the solar array and the answer to that is yes. They want to use that as a teaching tool uh where you can actually see what the panels are producing on a on a panel by panel level, cloudy days versus sunny

018days and you know really teach about solar energy, how it works and where are the advantages and the disadvantages of it. And and again, one of the big reasons we can look at that now is because it looks like we're coming in under budget and we do have that u that large capital investment available, which we don't typically have as a as a school system. You don't typically have uh this system's going to run about a million and a half dollars and we don't typically have that kind of capital to invest uh in large chunks. Um now so the why now piece and why this is so important between now and next Thursday. Federal uh tax incentives or direct pay incentives in our case since we don't file taxes uh are expiring. Uh the one

019big beautiful bill did away with some of the things that had been put in place by the previous administration. But there's a couple of ways that you can still qualify for a 30% rebate. And keep in mind we're talking about close to a half a million dollars uh on the on the rebate. One is to, and this is our preferred method, is to get it under contract and to have paid 5% of the cost prior to July the 4th. Now, that is a short window. Today is June the 4th. You all have to take action. Our attorneys have to approve the contracts. ADM Solar has to, you know, provide the contracts. Gansa has to vet it. And, you know, all of those signatures have to take place. And then um and the billing has to

020all take place between July the 4th. Why that's important is because it gives us until 2030 to finish the system. Now the idea would be to finish the system in about a year timeline. Maybe a little less, maybe a little more. You know, depends on several things. If you don't hit the July 4th deadline, uh then there's still a way to to qualify for the the tax credits, but the system has to be in operation, totally completed and in operation by December 31st of 2027. Now, that's a year and you know what are we talking not even 18 months. Uh even though that's within the construction timeline in theory, you just there are too many uncontrollable variables there. There's, you know, being close to the airport. You have to have special permissions to operate a

021crane uh from the FAA. You have to have uh interconnection agreements with AE and all of their studies completed. There's too many to my way of thinking, there are too many risks of that half a million dollars uh to to let that be the only way that we qualify. A much better solution would be to get all this done and in place before July 4th uh of this year and make sure that we we qualify under those guidelines. Uh Armgard if Armard if you would come on over. This is Armgon Alam. He is from ADM Solar. We did um publish an RFP a request for proposals for um a solar energy solution for RCCTC. You have uh their proposal. they they were the uh contractor that was selected. We received nine uh responses and then

022the committee vetted those um looked for things like mainly their qualifications, somebody we would feel comfortable with. Um you know, invest in this kind of money uh with uh they're relatively local located in in Raleigh and I'll I don't I'm going to take all your I'll let you tell them about your company and what you guys are doing. >> All right. Thank you, Todd. Good afternoon folks. Uh my name is Armagan Aslam. I'm the commercial business manager for ATM Solar. We are based in Raleigh, North Carolina. Um before I talk about the company, just a quick background. I'm a finance major by education. Joined the company in 2020. Started off as a installer and I was moved to site supervisor and now I'm I oversee the commercial department. Um It's been a good journey and

023I'm look forward to continue it. Um, well, this came off. Uh, just a quick history about Adam Solar since this is our first time here. So, we were founded in 2015. Um, we have essentially two owners and in less than 10 years we are one of the largest EPZ firms in North Carolina. Um, and the reason for that I would say is that we have the design and the construction under one roof. So like I said, we have two owners. They're both the qualifiers. So both engineers by the education. So they review, approve and stamp all the drawings. And then we have our in-house construction crews. We have uh certified project managers, installers. Uh so we oversee every aspect of this project within our own company that is we don't have a need to outsource

024any work. Uh so that really sets us apart from the rest of the industry. Um in the last 10 years we have deployed over 5,000 systems and I'm very proud to say that at any given time I'll say about 98 to 99% of those systems are live at at any given point and the reason for that is that like I said before you know we have a in-house service teams as well so we monitor every system that we install and then if there's any issue with the system we deploy our own service teams and try to get those systems back online as quickly as we can. Um, I'll move on to the next one really quick. So, this basically just talks about what I just mentioned. Um, you know, it's a in-house development. We have

025our own in engineering team. So, we can move rather quickly. We don't have to wait for a third party to stamp the drawings, make the drawings and things of that nature. Uh we're also a chapter 87 firm. It's just pertains to the exact same thing. Um in the next few slides I'm just going to showcase some of the projects that I chose that are somewhat relative to the project that we are proposing right now. So we have a good idea of what the final product will look like. Uh so this is actually our first utility scale project that we just completed in Mullen, South Carolina. It's 2.6 6 megawatt with close to 6,000 panels. Um, this system went live April 2026 and is supposed to produce a little over 5 million kilowatt hours a year.

026I'm very excited to be a part of it. This is our first one. Um, I'll move on to the next one really quick. This is a pharmaceutical company. It's a private client. It's Bumiru based in Durham. 767 KWDC close to 1500 panels. This system went live in 2023 and on average annual production is close to you know 841,000 kilowatt hours. This is a ballasted racking system. We are proposing something very similar for this system as well. Meaning there will be no roof penetration. There's not a single penetration for the racking on this roof. Um this system has been working beautifully. It's with Duke Energy. Uh move on to the next one. This is with uh Wake Tech Community College, the general education building relatively uh a smaller system. This is actually like the showcase system.

027They take the students up to the roof. They show them how the electricity works, how the panels work. We go through the monitoring portal and show you know how much this system is upper producing and things of that nature. We'll quickly move on to the next one. This system is not live yet. It's under construction. Our scope of work is complete but the school is still uh under construction at the moment. Halifax PK8 school, Enfield, North Carolina. This is for this city actually. This is the largest system that they have installed to this date. We don't have any production numbers because the system is not alive yet. Um I believe next one which should be the last one. This is uh way county public health building. Uh we just finished this a system. This system

028will go live in two weeks. So this is installed on a carport and on the other side you can see it's a rooftop. So it's essentially a single system installed in two different places. The general contractor for this project was a scansa. Um we have worked with Scanska on about I think this is our fifth project with them. Um it's about like 1300 panels. Uh this is a Wake County project. We are located in Wake County and this is our 22nd project with this county alone. So our commercial clientele really varies from like private clients to different cities, municipalities, counties and things of that nature. Um just a quick history of what we do and what we are capable of doing. I'll move on to the next slide. So now this pertains to this project

029itself. We are proposing a 800 kilowatt DC system with 720 kilowatt AC. The total project cost is a little over 1.5 million. The third the 30% tax credit that Todd was referring to comes out to be a little over 450K. And then we have the Astrack value incentive over five years a little over a 100,000. Uh then we have a one-year O&M adder is is optional. It's not required. Um so the net solar PV cost would be you know after all the in incentives are taken a little over 900 $1,000. This is just a preliminary layout that we have made so far. If this project goes through, we'll review the drawings again, and then we'll finalize the shop drawings, get them stamped, and send them over to you. Um, we'll move on to the next

030part. So, this is just a basically a quick breakdown of what equipment we plan on using here. So, we have about 1345 Hyundai 595 panels. For the inverters, we are using six solar 120K in inverters. Um annual generation we expecting it to be a little over a million kilowatt hours. Um for my knowledge right now the estimated consumption is a little over 900,000. So this system in real life should offset 100% energy consumption of this building. Um as far as the racking structure is concerned we using panel claw FR5 uh zero penetration. And it's a flat L flat roof system uh obscured by the concrete ballasted blocks. So, >> and if I could just interject here, uh we no offense to you guys, uh but we did not uh just take their word for it.

031We actually got with the electrical engineers on the new building and had them review uh their proposal. And uh I was very pleased to see that they said the panels, the inverters, the racking system, it's exactly what we recommend. So I feel very confident about the work that these guys have already done and that it matches up with people who aren't trying to sell us anything. Uh they're there to, you know, protect their their uh work that they've already done and they've assured us that this is is good quality stuff and it's what we'd want to use. >> I appreciate it. that all the >> Yeah. And and I'll just say the reason that it says 114% instead of just shooting for 100% is that was the the 100% estimate that we got from the

032engineers didn't take into account that the building would be used for adult ed and things like that in the evening. So we wanted to to leave a a sort of buffer there so that we could still hit that 100% target even if you know we're using that an extra five six hours every every month. Then you also have to account for the bad weather days as well. So in real life it should roughly as offset about 100% of it. >> Yep. That's what we're that's what we're shooting for. >> Can you go back to the previous screen? >> What is that the one year this optional piece? Can you explain what that is? >> The adders. >> Sure. So sometimes the client ask us to get into a contract for the operations and maintenance. So

033let's just say throughout the course of the project, you know, if something go goes wrong, they don't have to reach out to somebody else. They will contact us. We will deploy our team um or whatever repairs are necessary. We will make them. >> And that um that fee and I'm assuming you're discussing the renewable energy credits. Is that part of part part of the presentation? >> Yes. >> Okay. So, the the system qualifies for renewable energy credits. So, um every depending on the amount of electricity you get, you get a certain number of renewable energy credits and those are projected to bring in a revenue of about $25,000 a year between 20 and $25,000. So, things like that um operation and maintenance adder. Uh first of all, that's that's not really our intent. Our intent

034is is to maintain it ourselves. I mean, we would like to get training and kind of learn how to do this in case we pursue it in other in other locations around the county, but uh you know, if it made you more comfortable and you wanted to do that through ADM, those costs would be more than offset by the by the renewable energy credits and and that's every year. >> Yes. >> Yeah. >> And then we also offer like a a two-year comprehensive warranty. So technically you guys should not need an on andm contract for the first two years because everything will be covered by the work that we have done. >> Does it come with an original warranty? >> Yeah, he's going to review some component warranties. Got >> yes. >> Any >> would

035there could there be additional costs to that one year operation and maintenance or is that did that if you actually have to come are there additional costs to that? >> No, that will be a part of it. So we have accounted a certain number of trips a year uh which we foresee like that should be more than enough. I mean these systems don't really fail that often but let's just say even if you have to make a few trips a year this would be a part of it. >> Yeah. Any questions before I move on to the next one? All right to the next one. So these are the savings that we are projecting at at the moment based off of the 100% offset and the current rate structure that AE has at the moment.

036So um given the 100% offset this number seems very reasonable to us. I believe we should this system should be able to achieve to achieve that. Happy to share any calculations, you know, via email if you guys want to see how this was calculated. >> So, you're looking at an eight-year payback. >> Yes. >> And we would own this, right? This is not any leasing or anything involved with any of that. >> You know, in fact, that was in our I knew you guys weren't interested in that. So, that was in the RFP that we were specifically not interested in a PPA that this would be a 100% ownership model. >> Yeah. and panel life 25 years expected. >> Yes. So the product warranty of this panel is 12 years and the production guarantee is

037for a 30 years. So in in solar industry we consider the lifespan of a solar system to be at least a 30 years. It can last way longer than that but that's that should be the minimum. >> And how long have y'all been in business? >> Uh a little over 10 years. So, we need you to be here 30 more, right? >> Oh, we all we expect to be here. >> And the these numbers are based on current A prices, correct? >> And I'll just point out, too, because I was looking at how much A has raised uh energy cost in our area in the past three years, it's gone up by 12%. So, let's just say that that the next three years, we see another 12% increase. Those numbers, then theoretically, we'd be saving

038even more. in a real life. Yes, because Duke has done the same thing. They are increasing, I believe, by 18% over 10 years. So, yes, this is based off of what we see right now. So, if you see at the bottom, it says the based on the historic utility inflation of 2% annually. So, we did account some of it, just not all of it, because we don't we can't really foresee what's going to happen in year 15. That's pretty conservative number. >> Yes. >> All right. Move on to the next slide. Uh so this basically just speaks a little bit on the net metering policy of a um me personally I was not too knowledgeable about this but I I did some research and seems like this is one of the last utilities left that

039still offer onetoone net metering. uh Duke Energy you used to do that but now they have stopped. So basically one one means that you will sell any excess energy back to the grid at the same rate that you that you're buying it at. Right? So every month at the end of the month if there's any excess energy left those credits will be rolled over to the next month. Right? So in the summer times in the winter times you know the solar production is not going to be the same. So in the months where you have consumed more but the solar system has produced less you will be able to use the credits from the previous months. So this is that's why your your return on the investment is far attractive as compared to other schools

040that we have done. Yeah because Duke does not do that. They will wipe out your credits at the end of every month. If there's any access, they will give you credit for less than half of the rate. >> But you could change it at any time. >> At any time. Yeah. >> But if this solar system is installed, you're already a grandfather into it. So your rate structure will not change. Yeah. But if they change their policies and if you install a system after that, then you will have to abide by the new rules and the regulations. Yes. >> But they have to honor whatever it is when we sign up. >> Yes. >> All right. So, this is basically just a summary of what AE is offering at this point. Um, any questions on

041the net metering policy that I can answer? All right. On to the Next slide. So this um I mean Todd have Todd has already spoken about this. This is just basically the timelines of the federal tax credit. Um like Todd mentioned, any project that will start after July 4th, we have till December 31st, 2027 to complete the system and commission it and get it fully functional for the end client to claim the 30% tax credit. If you safe harbor the system by spending 5% before July 4th, that buys you till the end of 2030. So we just have to be mindful of these timelines if we were to proceed with this project. Um if we proceed after July 4th, there are certain risks that we cannot control because and the biggest one would be the

042approval of the interconnection application from the utility because they work at their own pace. Um it could be done in one month or it could take them six months to give us the approval. We have seen both ends of it. So we just need to be mindful of that. The permits will take about like 30 to 30 to 45 days. So that's another like month and a half. A a lot of the time is spent in the paperwork phase of it, right? The actual system itself is not that large. It's fairly simple. It's just a flat roof. We should be able to wrap everything up in about two and a half months um for the mechanical and the electrical. But just to get all the approvals for us to get to that point that can

043take up to good four four to six months alone. Any questions that I can answer on this slide? All right. This is just a rough schedule that I that um I put together. You know, the shop drawings can take up to four four weeks. The interconnection application can take anywhere between 16 to 20 weeks. Permits, month and a half inventory. Uh we will place the order for the inventory as soon as the shop drawings are approved because some of the equipment has like longer lead times. So we place the order a month and a half after the contract is signed. Uh so by the time all the permits are approved, we have the inventory in hand. Um, like I said, the mechanical and the electrical install will will take two to two and a half

044months. After the install is complete, we'll schedule the inspections. We'll file the utility PTO. That takes about 2 to 3 weeks and, you know, just a final walk through and the training should be done in 45 weeks, you know, but we don't know what we don't know at this point. So, this could be extended or we might be able to get it done in a 40 weeks. So it will take about like a year, maybe a little less. All right. Uh so this is the section with the uh with the warranty. Like I mentioned before, it's a 30-year warranty on the panel power output. Uh the in the inverters come with a 12-year warranty. Uh the optimizers have the same warranty as well. I already talked about um our in-house team for the a service

045and the on andm and then we also offer like a two-year blanket warranty. So in the first two years if something happens with the system we will come back to the site and if we need to do a warranty claim we will do that on your behalf. Uh we'll get the equipment shipped to us. We'll bring it to the site, replace the equipment, recommission the system and get everything back online. All right. >> I hope I didn't take too much of your time. Happy to answer any questions that you guys may have. >> I have a question about the education piece >> this like what would that look like for our students since that's important for us with it being on this particular building. >> Understood. Um so what I have seen is like the

046teachers will take the students up to the roof and then sometimes we unplug a panel or two so they can see what's underneath them. So basically we go through every single component that is on the roof. We show how it works. Um and then basically we follow the system in and out. So we we will go from the roof all the way down to the combiner panels. We'll go to the disconnect. We'll open things up. We won't show them like what what's the size of the fuse and how this was a calculated. You know we show them how each and every single thing on the drawing was calculated. How do we come up with the conduit size or how do we come up with the conductor sizes and then at the end of it we

047show them the mon the monitoring portal of it like how much the system has produced over a day or week over a month. Um so basically we just show them every single thing about the a system. >> Yes. >> The monitoring piece I think would be interesting. Is there a way for that to be displayed so that >> Oh absolutely. Yes. The majority of the schools where we install a system, they do have a display of this size and it just shows the live a production. >> Okay. >> You know, so all the students >> think that would be important for them to be able to see that. >> I think Dr. Nicely that was it mass. Which school do we go to the newer one that had that? >> Yeah, I've definitely seen that

048before, you know, dashboard where >> right when you walk in it was like in the in the foyer, right? >> Yes, there. Yes, there is a dashboard. Um, >> it's called It's >> it can be very detailed or it can be very simple. It's really up to the client how much details you guys want to get into. But but yeah, you can have it a display. >> I think that would be nice for kids to see that maybe spark interest in the system itself. >> Um the wake the wake tech community college where we installed the system. I believe they have like those displays at six different spots. >> That's what I was thinking. And maybe you could show us images of what it looks like at Wake Tech. But um >> I was just

049thinking there could be something that's more in like a central location where everyone can see it. But if there's going to be a particular class that would be more geared towards this, maybe they would have more detailed information and maybe more screens or something. Maybe it needs to be in a couple of different places. >> Yeah. And they're actually uh so one of the things we've been discussing is the school's desire to have multiple screens around the building that are tied together, not specifically for solar, just for you know announcements or whatever they they might do along with a large video wall on that screen when you come in. And all of those things would be able to display the the web portal for the system. So you could certainly make it very visible uh

050in that building. >> And we're happy to come back and be a part of this class too. Uh we can show them ex exactly. >> Yeah, that would be nice. I think it would be helpful. >> Absolutely. >> Hback moving trades. >> Yeah, I think I think that would be helpful for sure. I mean, if we're going to have it right there on that site, I think we need to take advantage of that. >> Absolutely. And I can share um the dashboard of some of the projects that we have done with you so you can have a good idea like what we are looking at. >> Yeah. It would be nice to see. >> Sure. How many projects did you say you've done with Scanska? I >> I believe five. We have like um I

051believe five or six. >> Yeah. Somewhere there. I think our first project with Scansa was back in 2022. Yes. >> And they reviewed it. >> Scansa has not reviewed it. the electrical engineering team uh at RCCTC >> uh reviewed it, but Scans will uh represent us in the contract piece of this uh not the construction piece because we can handle monitoring the construction of the of the solar power system, but the um but the contract piece can go. We'll vet the contract and help us through negotiations. I hope we see the the difference in the benefit, you know, from the county to the schools to whoever considers solar. We were looking at a 25-y year commitment of something that was just a train wreck in my mind and we were considering doing it as opposed

052to something that's going to have an eight-year buyback that can can give us benefits for years to come. Makes total sense. If we This is government. This this is taxpayer money. >> Absolutely. >> And if we're being good stewards, this is this is what we should do and this is the way we should do it moving forward. And you know, I don't know if we can get buy in from the the board of supervisors, but this is the way to do it. Not go after those leases for 25, 30 years. That was just an absolute train wreck. So I thank you. This is a much I love this idea. love this project. Um, you know, we'll own it. We'll save. This is just an absolute win for the taxpayers as far as I can tell.

053I agree. >> Anybody else have questions or comments? >> I I agree. It seems like a no-brainer. Um, we we're definitely at a time where we're trying to figure out how to save money and and be fiscally uh responsible for the years to come. Looks like a good opportunity. >> I know. And I think being on this building for me is important. I think this is the best place to I mean, we may do other projects down the road, but I feel like starting here based on what we're trying to do in that building. So, so yeah. Anybody else have comments? >> Put this on the consent or >> I guess we have to discuss that. If this is something that we all sound like we're on the same page, it could go on consent

054or do we still need to allow for some discussion? >> Well, that depends on you. Well, two considerations. One, if there were something that you felt like you needed to allow for public comment, that'd be a consideration. And or secondly, if there were, you know, reservations on any part of any board member, you know, you'd want to discuss it again. But, >> right. Well, I feel like we're probably on the same page. I'm just wondering if we do need to allow for public discussion or if you feel like we'd be okay to move. I don't think it would matter either way in terms of our vote. >> That's right. And I if you did it again, I mean, uh, sort of Mr. Gables or, you know, could, uh, do a brief presentation again next week

055and take big vote. >> Do action. >> I think so, too. It just gives Dlo a chance to to speak of if they want to. >> I think it's a good project. >> Yeah, I think it's good too. I don't think it's going to change our outcome, but that might be I feel like that sounds better to do it that way. If you are going to do this presentation somewhat again, can you include some of those pictures about the educational piece because I really think that'll be important like for people to see that before we >> uh do you feel like we at the public meeting need a detailed enough uh presentation that we need uh I'm going to come back and do that or are you okay with me just presenting the general uh

056you know the general pieces of it and uh and then voting on >> I think I mean I don't have any other questions so I don't know that he would need to come back and make the trip. I think if you feel comfortable presenting it, I would just like that piece added in. >> Oh, sure. >> And then go from there. I do think it's important that we go ahead and take action. Does everyone agree on that now so that we can do this before the July 4th date? Does everyone agree that that's a four? >> Yeah. $500,000. >> Yeah. And I think, like you said, there's risk if we wait. So, I think it's better if we go ahead and do it. So, >> absolutely. >> I think it's okay to go ahead and

057do this next week. >> Okay. Great. >> Okay. All right. Thank you for being here. >> All right. Thank you so much for your time. I really appreciate it. >> Thank you, Dr. Pet. >> All right. Item 2.03, minor capital request, Boglefield scoreboard replacement from the storm damage. >> Uh yeah, just some some uh photographs of that damage. That was uh apparently some heavy straight w straight line winds uh over there. Uh took down the scoreboard, twisted it up. Um, most of it was not salvageable. The uh top sign where it says Bogle Stadium is actually we removed that and saved that piece of it, but the the entirety of the rest of the board had to be um or is going to have to be replaced. It's damaged the fence that's there. It's all

058been cleaned up. Um the replacement has already been ordered. Uh so the total of for to do all that to clean it up and to replace the board is about $67,000. the insurance cover, the insurance uh company covered almost all of that uh except the $10,000 deductible. So, we're actually between the time we put this on the agenda and today the insurance company has already made their payment. So, we're amending the request now to uh be $10,000 from minor capital special projects to cover the replacement cost of the schoolboard and that will just cover uh the deductible. >> Is everyone okay with that? Yeah, if it's consensus, we would like that to go on the consent agenda for the next meeting. >> All right, that sounds good. >> All right, item 2.04, Williamird High School

059practice field perimeter fencing. >> Yeah, so the practice fields, this is um the area on the right to the right of the yellow line are the practice fields at uh William Middle. They were Middle and William High. They were constructed by uh Carolina Green um oh several years ago. I think it was actually 2007 at a cost of about $450,000. So they represent uh a significant asset. Uh they're beautiful fields if you go over there, especially now that the the heat of the summer is is with us. They're uh Bermuda grass field that's super thick, dark green, just just gorgeous playing surfaces. Is that the softball field? >> I'm just trying to make sure. Is that's the softball field? I'm just trying to picture softball field. The middle school's behind is that little sort of

060area right down there at the bottom is the middle school stadiums to the you can see the the track the curve of the track right there is where the stadium is. >> Yep. And uh so anyway, those are the the practice fields and they do represent a significant investment and uh so they've never been able to have any sort of access control to those fields. If you look where the section of the parking lot is down at the bottom where the yellow line is, there's no uh fence there. The stadium fence stops right there at the at the corner and then you just have uh like a guard rail and there's openings in the guardrail where people can come in and out. So those fields are open to you know anybody at at all times

061uh essentially. So the issue has become um you know people are using those fields that are not authorized to to use them. So you have uh like organized sports playing over there on the weekends sometimes some you know bunch of guys playing soccer that kind of thing. Not not high school kids, adults. Uh you have in this case kids riding dirt bikes out on the uh playing surfaces which which obviously is not good for the for the grass for the surface. Um, I always tell people grass is a consumable resource. Every time you get out there on it, you are consuming it. Now, it renews. It's a renewable consumable resource, but you can't use it up faster than you renew it, or else you get into the situation where these fields had to be play

062replaced originally. That $450,000 was because they were in such poor shape. They were uh, you know, borderline unsafe to play on. Now, they're gorgeous despite the fact that we beat them to death in PE and then you have all sorts of high school teams using them. You have the middle schools playing their games on them. Uh they are um unlike a lot of our practice fields, these have a drainage system, a lighting system, a scoring, you know, an actual scoreboard down there, um an irrigation system. So, these are um you know, these these are high quality athletic fields that can't be secured in any way uh right now. So the the proposal is that we fence along that yellow line. Uh so it's already fenced on three sides. So that yellow line would complete the

063box essentially around the uh around the fields. That would cost about uh $20,000 and provide access control for for games and for keeping folks off the field who who aren't supposed to be using them. So, if the board is in agreement, staff would recommend that $20,000 be appropriated from minor capital special projects to fence the practice fields at William B. Happy to answer any questions you have. >> Does anyone have any questions? >> I don't think it would take long for $20,000 worth of damage to be done. >> Oh, no. No doubt. >> I mean, as much as we have to spend just to maintain them, fertilize them, all that, I don't see a problem with it. we are going to spend that kind of money. Hopefully they do get locked at night and on

064weekends. >> Yeah. What would that look like? >> What's that going to look like? >> Well, the um so first I don't want to speak for the school, right? Because the operational piece of that is kind of up to them. Uh but if if you look at the top of the yellow line, there's a gate back there that leads down to the greenway. So kids that walk to school, that would still be open to them. So you could keep the the fields actually locked and still leave access to the schools uh open from the greenway. So uh and there would be gates there there would be gates down here at the bottom at the sidewalk. There'd be another one uh leading out onto the fields uh for vehicle access uh for equipment and then there'd

065be uh at least one along the long the long length of the of the fence on that side, possibly two, one on, you know, one for each field there. That's actually two full practice fields sitting side by side. Uh but yeah, that would be the idea, right? Is that they have to be locked up when uh when they're when they're not in use by by school facilities. >> And what about posting and I guess after hours? You know, no use after hours or without permission or some sort of signage, I guess, to where if somebody is out there riding a dirt bike, then you know. >> Yeah. And we have those at most of our other fields. They're posted on the fences that say, you know, no unauthorized use, something to that effect. >> Yeah.

066That way police are called then they can handle it. >> Yeah. And I don't blame the kids. There there's some great spots here to ride dirt bikes and there's a little sort of built-in ramp and kids will be kids and um that's why you have to do things like like control access to the people. >> Todd, what is the the little yellow box on the left side? >> You can ignore that. That was when these so so you had actually asked us to look into this a little over a year ago and at the time they wanted to relocate the batting cage right there. And if we were going to use that as a corridor for kids to to walk through, we were going to have to fence off the batting cage just to keep,

067you know, unauthorized use from the batting cage. That's no longer the plan. The batting cage is not going to be relocated there. So, that won't be that that little part won't be included. >> We haven't had this trouble at any of the other fields that are fenced practice. I know North is not. Uh that's the only one that I know of in terms of um uh you know largecale practice fields. Now we don't have any game fields that are not fenced as far as I know other than this one. I mean the middle school plays their games. Uh all of their so well almost all their soccer games they they have a couple in the stadium each year but most of the soccer games are played right there on that first uh on that first

068field. So, it's a little bit different than a than a practice field, I would say, just because of the game use and the the other facilities that are there, the scoring systems and and that kind of thing. Um, we did have uh the soccer field up at Glen Middle torn up. Um, I don't know if it was a a truck or whatever it was, but was up there during one of the snowstorms and had gone out there and done donuts on it. Our guys are able to, you know, fill it in, fill in the ruts and and that sort of thing. Uh they just recently had some damage over at Hidden Valley High School at um the lacrosse field. There's a partial field that they use for practice over there and somebody drove a vehicle

069out on it when it was wet and uh left some ruts out there. So So we do I mean anywhere that's uh that's not that doesn't have access control. Uh you know, people are tempted to get out there and and use their vehicles off road and they don't think I hope you know people wouldn't intentionally damage athletic field. they just see a big open area and they want to get out there and, you know, do donuts or whatever it is and they end up doing thousands of dollars worth of damage. >> The other thing you have to remember is those are the only we don't have a middle school and a high school separately fields. Those are the that's it. >> Yeah. And it's a testament to the work that Carolina Green did with these,

070but they can take the abuse that they get there. There is no other kind of grass or field or anywhere that you can use like you use these and have them stay in the mountain for shape. >> I mean, they get a workout year round. >> Yes, they do. >> Tell the picture. It's a lot of >> Yeah. And I think this is an old picture. I don't think this is actually uh after we had the Bermuda on there. If it is, it's right after the transition because say by mid June, that will be one solid thick block of green. They're they're gorgeous. All right. Thank you. >> Yes, ma'am. >> You like that? >> Consent. >> Yeah, you did. It's okay. >> Okay. >> Item 2.05, recommended policy updates. Dr. Jamie Sulttus. Madame Chair,

071members of the board, I bring to you the policies uh that are being updated due to changes in Virginia code. Um I don't know if you guys are aware, but there were like 130 some odd education bills that were presented in the general assembly, 20 of which uh Governor Spanberger's already signed into law, but a lot of them affected our our policies. So uh we use the VSBA policy system. So, these are the recommended changes by the VSBA. Another thing that's a little different is every time you get a new lawyer with the VSBA, they change things and a lot of those things don't really matter, like a capital S for superintendent or a lowercase S for superintendent and things of that nature. But this time, there were quite a few that have substantial changes.

072So, the first one 6.62 AR, that first page is review, but there were no changes. But realize by code we have to review all of our policies uh every five years at the minimum. So that one was just that. The second page of policies that you see listed on this sheet uh are just minor formatting changes. So with your permission, I don't really want to have to go into all the details of those. The next group, I'm trying to figure out a way to make this easy without putting you guys to sleep, but I actually printed all for you guys. every policy that's on these second parts because there were such major changes for the majority of them that I wanted as I referred to them when I went through quickly you guys could look

073at and if you have a question I can elaborate. Fair enough. So the first file uh policy 2.02 is schoolboard member conflict of ent uh interest. That was a significant rewrite to remove language not required by the policy. So basically this the new lawyer is um her philosophy is make your policy more general and less specific and that protects you whenever you get instead of painting yourself into a corner with certain things. But so she also rewarded things to match the actual code. So that's this one. If you have any questions between now and um the meeting, you can just let me know. But you can see with all the strike through how much language got struck stricken out, >> right? So it basically all got summarized into this. >> Okay. >> So the key

074things in that one are the conflict of interest uh that you guys have to do as you come on board um and that we're committed to you know the integrity and impartiality of u koya which is the Virginia state local government conflict of interest act. So that we're going to follow that and then there's a training requirement that you guys do that ED works with you to make sure you complete it as you on board. All right. So that's that one. 2.01 schoolboard bylaws. The biggest change in this one is basically if something gets added to the agenda on the la at the last minute, you really aren't allowed to vote on that uh according to to FOYA unless these situations exist. >> What do you mean? So, you know how like if there's an

075amendment to the agenda, >> right, >> and it's something that you're going to it wasn't on the posted agenda and you're going to make uh you want to take action on it. >> I mean, if if if we add it after we're already >> Yes. If when people say, "Are there any any changes to the agenda before it was published for the public, then you really aren't supposed to take action on that until after the public has had a chance to hear it. But there are circumstances where you can and they're outlined in the box. >> Is that kind of like our work session that we don't take action in our work session? >> Yeah. But even in a regular session, let's say in a regular board session, you know how uh >> it says

076after the meeting commences. >> It's actually after the meeting >> because we do make some changes some months prior, but we try not to ever make changes once. >> I'm talking about once you're in the meeting and you say, "Are there any changes to the agenda?" >> Which we try not to ever do that anyways, >> right? It shouldn't really affect us, but that's the new rule. >> Uh, >> and there's a caveat unless it's a time sensitive matter. >> Yeah, that's why I said there are conditions where you would be able to do it. So, in three, 3.01.01 is actually optional, but this is just where I have to file my We do have this policy. It's where I have to file file my financial interests when I take the job. So, I guess

077that means I'm going fast. All right. 3.08. 8 policy implementation. This basically is just a rewrite to where uh it says the superintendent makes all regulations available to the schoolboard members. You know how we present our admin rigs to you guys? We don't really have to have approval of them, but we present them to you. That's saying we're going to do that. Uh the next thing, threat assessment teams. Uh basically kind of align the language to what the code said. So basically it's specifying who needs to be a part of the team expertise in counseling instruction school administration law enforcement and in schools in which a school resource officer is employed at least one such school resource officer has to be part of the team. So it kind of walks through that and then it

078talks about the training. Uh basically training must include specific training on the use of emergency substantial risk orders and substantial risk orders in accordance with Virginia code to address the risk of self armor or the threat of harm to others. So it's just adding a training requirement. The next one is special use of school buses. This one is blue because it would it's got track changes turned on, but it's the same thing as the red strike cruise. The only thing that's difference here is now let's say we let somebody use our school buses to like bus people to a concert or something like that. We can now recoup the insurance costs part of that as well. That's all that is food services 9.14 was significantly rewritten uh but it ensures compliance with the new law

079requiring annual reporting of mealbit. So we now have to report every year uh Jamie Estrada will have to report to the Virginia department of education in accordance with guidance they give the amount of school debt in the school division. The report must contain any must not contain any personally identifiable student information. So, and it's also in here that um you can't shame the kid and make them narrow the scarlet letter and not let them eat lunch if they have death like used to happen in the old days. All right. So, the next one on the list in your packet is and I'm going to skip ahead is 6.42A. This is also part of the student conduct code. So you guys will remember we talked about cell phone policies and all those things and we had

080the loophole where it was restrict but not prohibit. So we didn't prohibit it bail to bail. General Assembly decided well they're going to fix that loophole. It is now prohibited bail to bail. So this is the new policy with smartphones. We'll make sure we work with Chuck to get this out to parents before a new start of the school year. Maybe he and I can make a video where I'm not firing him, but I'm actually encouraging them. But basically, it is bail bail instruction. They're not allowed to have their cell phones out even at the high school level, including lunch and in the hallways. >> Can we make sure in that message that it is put out, Chuck, that it's by the general assembly? because we did our own polls and we tried to do

081what our >> community wanted and obviously we're being forced into this. So I >> correct I mean we agree with it or don't agree with it. I think it's important >> we have no choice now. >> Right. >> So the other thing that's in here that we did keep in here but we're going to have to figure this out eventually is it's not just cell phones it's personal mobile devices. So the watches connect to the internet all that stuff. But we have classes that we have we are allowing kids to use their own cell phones to participate in like photography and things of that nature. My personal opinion is we're going to have to figure out ways to gradually move away from that because that just blurs the lines, right? So, if we're going to

082teach photography, we may have to buy more cameras so that every kid has a camera versus having them use a cell phone. Because my other challenge with that is what do you do for the kid that doesn't have a phone even now? like what are we doing to make sure that the kid can participate in class? >> Do they even sell those cameras anymore? >> They do. You know what else? Coming back to Polaroid. >> So, um, but like Dr. Franklin asked yesterday at the at the retreat, well, what about her journalism class? Because they use the cameras, I mean, the their cell phones to record the interviews they have with people. Well, we're going to have to come up with some way of recording other than the kids using their cell phone. What about

083also how we're going to implement this like in terms of like there's been I think we heard this this rumor that they were going to make them put them in pouches and things like that. >> So there are different ways you could do it. It is not it was not putting code the specific way you have. >> So we have to figure this out is what I'm asking. >> Yes. So basically we'll work with the high school principles because middle school and elementary and basically >> I don't think we need a pouch. It just can't you can't have it out. >> Money on it, right? To be honest, >> you can't have it out. >> If you don't have a pouch or something like that, our teachers are still going to have to police it.

084>> Well, they got to police it regardless. I mean, we can say teachers don't police can't try not to make the teachers police it, but in reality, they're the ones going to at least have to call the administrator. >> It's a lot easier if it's at the door and they can't. >> So, those are things we can talk about it about how we'll implement it >> moving forward >> because the pouches come with the calls. That's the only difference. >> Yeah. Um, and I I'll be transparent with my own son who goes to a different division. They bought little lockers for everybody and the kids just keep them in their book bag. Anyways, now in his defense, he's a rule follower. He doesn't pull it out, but he he just does tell me he doesn't

085see very many cell phones. So, >> that's good. >> Yeah, most kids are rule followers. And if you say that's the rule, that's the rule. All right. reporting of child abuse 3.28. Um my train of thought basically here it includes now that athletic coaches, directors and volunteers 18 or older involved in school athletic programs are now required to report as well. So whether they tell their supervisor to report, but the supervisor then has to let them know the agency they reported the complaint to. So, um, that's what's there. 3.2 AR, uh, 3.28 AR. I really shouldn't have printed it because it's saying the exact same thing as 3.28. So, there's your tree. Um, 3 point I mean 5.25 is school school employee conflict of interest. This is basically the same thing that you guys have

086to to sign. They have to acknowledge the fact they don't have a conflict of interest. So, for example, if I've started my own company, I have this company and I'm paying myself to work in this school division to do the work I should have been doing myself as part of my job. That would be a conflict of interest. Um 5.19 leave without pay. It's now required by code that unpaid educational leave that we have to approve unpaid educational leave for schoolboard employees who are state employee association executive officers for a maximum of four years per officer. Additionally, up to schoolboard two schoolboard employees who are local employee association off uh association officers may be granted unpaid educational leave for a maximum of four years per officer. employees uh may receive compensation from the relevant association

087while on the unpaid educational leave. We don't have to pay them. We just have to tell them they can get their job back or a job back if they come. Uh and that's in code. Now 5.47 is the professional development. Basically, they're just streamlining streamlining uh streamlining sorry the language in this policy for the required professional developments and saying when we can and when we can't. Uh and it just rewards basically the autism training for anybody who works with with a child with autism. And then the mental health awareness training is new. So, just trying to help people be uh understand the requirements and make sure we're not requiring teachers to do things they're not required to do. The next one is the evaluation of professional staff 5.10. And basically in this one um it

088just adds in the purposes and the guidelines of performance standards and basically outlines what an evaluation should be for professional staff and the purpose is more communication back and forth between the evaluator and the evaluate team. Um, let's see. Going so fast. I'm getting out of my own order. Number six or 5.38 I did not uh print. But basically that one is basically um employee change in assignment. The only thing that changed in that is we can't force an employee who has declined to deliver health related services to an individual to deliver those health related services unless that's part of your job. Like if you're the nurse, obviously you have to do that. And then the only other thing that was uh removed from that policy is we used to be able to suspend somebody

089up to five days without a hearing before the school board. We have to provide them with the opportunity to have a hearing in front of the school board before we can just suspend somebody for five five days. Um, >> what? >> So, >> does that is that a big change? I mean, that sounds like >> it's just a remove the ability to suspend for up to five days without a hearing before the school board. So, Jessica can probably speak to when you would do that more than I am. I mean, I don't know that we have ever done that very often, >> but processing. It wouldn't >> it wouldn't but basically legally by law now I can't suspend somebody and give them get five days before I offer them the opportunity to have the the

090hearing in front of you. >> You have a question? >> I don't know. It just seems like >> Are you saying that they have to have the opportunity to request one or they have to have a hearing before that? Uh >> yeah. So if you read if you read the word >> they don't we don't they don't come before suspension they come before the DRT first and then >> right >> it basically says no we're talking about staff >> oh >> staff that's okay >> staff yeah that's why I was talking about you can't force them it's employee changing assignment >> missed that thank you >> oh I'm sorry >> yeah thank >> that's why I was struggling with I don't understand >> you don't understand but I don't understand and I learned from Paulie.

091I have to do ABC. I did not do a good job of explaining. >> We have a letter that we um give them when we reassign their position and so we just need to make sure the letters changed to five days versus >> and this is if we're suspending >> which we rarely suspend. Most of people voluntarily go on leave with pay >> depending out of the investigation. >> All right. I'm sorry I made that far more confusing than >> that's okay. >> So instructional goals and objectives is 6.0. Uh that's basically a substantial rewrite of the policy. Um it incorporated the language and it also added in there's a new law academic planning and course selection that we're required to do. It just added in the language from that as well. But you can

092see again all the red line strikethroughs and what's left is this little part here in the middle. So there this this lady is less is more is the new lawyer. So uh the next one is 7.29 teaching about drugs, alcohol, gambling and electronic devices. Basically we had to change the title because they added it's not just used to just be drugs, alcohol and tobacco but now it's gambling addiction and addiction to electronic devices has to be part of the curriculum that we teach. Yes, that's the Never mind filter. Filter James filter. Um, I did not print character education because basically that was minor verbiage changes, but it was a lot of verbiage changes. I didn't print driver's ed, but basically the driver's ed program now requires them to include reckless driving to be required in

093the curriculum for driver education programs. Um so that just is a addition to the pro to the um curriculum 6.28 offsite instruction and virtual courses. It's updated language to reflect the change in regulations and it updated the legal references to reg uh to reflect updated regulatory citations. But basically we have a very robust online program. So, we're fine, but we have to be in alignment with the board of education rigs. And as always, we still wait on those until >> um you got a question on I think a correction needs to be made. >> This is the final version, right? Other than the >> That's the edited. >> So, number four, the cell phone policy number four. >> Yeah, >> it still says during class. I think that needs to be saved during the school

094day. High school, right? >> Where are you? >> Right here. High school. See, middle school says must be off and stored away during the school day. And four now needs to say during the school day, not during class. But this is the current policy during class. See what I'm saying? >> Yeah, I'll fix it. Everybody good if I make that amendment. Sorry. Uh sexually explicit instructional materials. Basically, this was uh added language from the new Senate bill which got amend which amended the code. Um, it's saying the basically the same thing on what is the process for identifying what is sexually explicit and the fact that you cannot hurt a kid's grade if it meets the requirements and they ask for a different assignment. I would certainly hope we're not using a whole lot of

095things that are considered sexually explicit. Um, >> part of it says, you know, nudity as defined in this policy and then the paragraph work to find nudity we scratched out. Is that something we just >> So they scratched that out? >> Yeah, I saw that >> as part of as part of their recommendations. Um, it says as nudity is defined in this policy. I hear what you're saying. Sexual excitement, sexual conduct, yada yada yada. They got rid of the d the definitions. So >> they need to just take out the reference to as is defined here or >> I'll do that. Thank you. Yeah, it's hard to read. I'm gonna be honest with you. You start reading all these, you get crosseyed and you miss things. And like sometimes the people that are actually doing

096the editing miss things too and then I miss it when I read it for the second one. You'd be amazed how many of our policies when we first started looking said insert school district name here. So so it's hard. The next one the selection and adoption of and purchase of instructional resources. Basically they just added high quality instructional materials to the list and basically also we have to um assign a high quality instructional material uh materials they assign that's going to be Mike if it's secondary and that's going to be Kim if it's elementary. Um so we have to designate one person. So that'll be Mike and then if it's elementary Mike can give it to Kim to to see if it fits what we're supposed to do. Basically, that's preventing people from going to

097like teacher paid teachers and just printing off something that's not even aligned to the curriculum. Academic and career course planning. This is a brand new policy. And so basically uh when they wrote that, it just basically says that we have to provide um that our academic plan and course selection has to align with the standards of learning and that at least 30 days prior to course registration deadlines, the division will notify parents of middle and high school students of those enrollment deadlines and provides information on the process for requesting changes to the students course selection. So it just codified what our current practice probably already is. This one, the next one is College Board school day program. It's now required in code that during the school day we offer the ability for kids to take

098the SAT. So Sean and Ben will probably work together to figure out with the high school principles when it's going to be offered at each school, but we have to require them to do that. And we're also supposed to set goals on the number of kids filling out FASA forms and all kinds of things. Now, there's those are new rules. All right. The next one is part of the student conduct code. And what you'll see for us is like if you if you just adopt BSBA policies, you have separate policies and then you include them in the student conduct code. We have a lot of things where everything's in the conduct code, but we don't have a separate policy. Does that make sense? So this is the change to discipline of uh disciplining or discipline

099of students with disabilities and it just basically Beth went through and looked at it. All these changes because we don't have a separate policy are going to be in the conduct code but I wanted to pull it out because it was so different and and have you be able to look at just that. It's basically just making sure we're following federal and state guidelines on disciplining students. And just a heads up, some a bill that's passed, but it's delayed enactment until July of 2027. It's not in here, and we're waiting in till January. The board of education is supposed to give us guidelines, but we will no longer be able to suspend a kid unless we have implemented at least one restorative justice practice prior to intervening with the kid. So that is in code

100>> no matter what the action is. >> That's what's in code. So we're waiting on the board of education for clarification. >> Exactly. Meaning what? >> Yeah. Can you give an example of what that would a restorative it could be a restorative circle where basically Mike and I are sorry we like to use Mike but Mr. Rally and I have been in a fight until we before we can be suspended, we have to participate in a restorative justice circle where we talk with each other. >> You're having a conversation about what you could do differently next time and you're you're helping them process what happened, why happened, and how >> any kid in any school any >> but you can you can still suspend. You just have to do that before you suspend. So it's

101not like we well we can't suspend them because this is the first time we haven't done that. >> So So you can still suspend. That's okay. You can >> Our schools are really used to doing a lot of restorative practices anyway. We have a lot of tier supports that we're providing already. So, >> but at the end of the day, we're waiting on it depends on how you interpret the law, >> right? >> And we're waiting on the board of education because you know how all these laws direct the board of education to develop whatever whatever they have to develop guidance to change. So then based off of that, we'll we'll bring it to you guys, tell you what we're going to have to do. is a weapon to school. >> There are certain exceptions,

102weapons and drugs, >> assaults. >> That was not written. >> You gota You gota love this general assembly. They can't get a budget together, but boy, they can dictate. >> Yeah, >> they can dictate some crazy stuff. >> The next one um is let me see where am I? Student attendance. I didn't print out student attendance. And the reason I didn't print off student attendance, which is 7.07, 7 is because basically it just added language for if I have a spouse who's in or a a parent, I'm sorry, who's in the military or a relative, it lets me have excused student attendance to go visit them while they're in back in base or or back home. So, next up is the student conduct code. So basically the major updates in the conduct code and Miss

103Newman feel free to jump in but are the cell phone policy which I already went over because that that's in here as well and not cell phone it's the smart device possession or whatever we've called it and then weapons and dangerous instruments is updated wording but no real changes in the implementation of the current policy and then minor thing like added the word student in front of the header student expulsion and then the s searching seizure part has edits throughout. So if you look, Miss Nukem did a really nice job because she put her changes in green to differentiate from the strikeouts in red. Um, and by doing that, what' you say? >> Yeah. >> So, here's what we marked out, right? And then that's the sped part that we've already went over. And then

104here are the search and seizures. Now, when I look through it and I read it today, really there's not a whole lot different. It's just the way they worded it. So, you have to have reasonable suspicion. And one thing we really do have to be careful of is involving our police officers. If I have reasonable suspicion, they have to have probable cause. So, like if I think I have legitimate credible information and I think there's a really good chance if I search a kid's car, I'm going to find a weapon or something illegal. I have the latitude to do that. A police officer would have to have probable cause in order to do that. So, we can't have our resource officers. They can be on standby and be ready if we need them, but we

105can't have them participating in the search if we're just operating. >> Not present. They just can't. >> That's what I mean. Yeah. Yeah. For I mean obviously for safety reasons. >> Yeah. >> There's a gun or something like that. >> Right. So it just outlines all that. The biggest point and we've learned this. We've listened to this yesterday when our law updates strip searches which I don't know that we've ever had one, >> but apparently they said they got calls at least once a week about some school want to do a strip search because they knew there was a vape product somewhere. We don't do them. So, we're basically saying no. Um, but that was a big addition to the code. So, those are the major ones with the student conduct code. Once we have

106the final format, we'll share it with you. Um, Kevin in the print shop actually puts it all together and Miss Nukem is a technology expert, but she uh it's hard to to manipulate. It's in PDF. She did find it in Word. And so working through the actual making it look pretty. >> Her husband must help her with that. >> Steve, I figured that's what >> he's such a tech guru. >> So just in the cell phone policy going back to that because I put it in here twice is there is the exemption for medical for a kid who's like diabetic and their meter is part of their cell phone tracking. So there are certain individuals who will be able to use it. And I understand you'll have some kids saying, "Well, why do they get

107to use it? At the end of the day, they wor about themselves and every kid. >> What letter is that decision made? >> Uh that is made by u a a medical doctor has to >> say that they need >> a health principal. We just have to honor whatever the >> provider >> they have to be notified that there's that and they you obviously have to share it with the teacher, >> right? But it basically says this. Any student who pursuant to an IEP section 504 individualized healthcare plan, diabetes medical management plan, or limited English proficiency proficiency plan is permitted to possess and use a cell phone or smart device on school property, including in the CRA classroom from bail to bail to address a health concern or as an accommodation or assist of technology

108support. So let's say I'm an EL student. I don't speak English. I use my iPad or phone as the translating piece. I would be able to still use that, but it would be in that plan. >> But as far as um Jamie Sulkus, the chemistry teacher, being able to say you can use this cell phone in this class, that that's not what it means. Does that help? >> You have to have an you have to have one of these types of plans in order to do it. teachers have a 504 which usually comes with the medical plan of that. So that would just be part of the of the plan. >> The next one is just for nurses. They have to be now trained in sickle sickle cell disease. Uh then administering medication to students.

109Basically this is now required that the divisionwide plan for the care of students with diabetes to establish reasonable restrictions or parameters on the implementations of of diabetes related care by schoolboard employees in conjunction with the students provider. So basically it's just working with the doctors to make sure the kids doctor or medical provider to make sure that we're doing what we need to do. Um that's basically the same change except for in this the AR um it also includes my train of thought the fact that they can carry their cell phone if it's part of their plan. Now for a fun one for Sean financial aid information and guidance for high schools. There's an annual requirement. Now, this this is a brand new policy, but the Rono County Public Schools must provide each high school

110student and the parent or guardian of each high school student with guidance and information on student financial aid applications to include resources, eligibility criteria, and deadlines. And then we have to establish a five-year goal for increasing the percentage of high school students who complete the FASA during the students senior year before graduation. The division in each high school should review their progress toward achieving the goals and we will be required to report data on that to the department of education and then so 6.66A which I won't Mike or Mr. Riley started laughing because at the retreat, Miss Nukem referred to this as Mike's Satan policy is 666. But basically, this just is a a policy the VSBA's had forever. It's J O and the BSBA and it basically just saying anytime we do like a

111survey or any kind of thing like that with think of the YBS with uh kids that includes specific things like might ask sexual questions or anything like that. parents have the right to review that survey and can opt their kids out and we have to have procedures put in place for letting them view it and also uh what do we do when if they opt out to ensure that the somebody doesn't give it to them anyway. So that's all that is. >> Is that new? >> It's new for us. It's not a new policy for the BSBA, but it's new for us. We we're putting this in as a new policy because we need to make sure it's the code of Virginia that you have to allow them to be able to opt out and

112this just makes it an easy policy easier to find. So, just to be transparent with you guys, one of the things I'm going to have Haley and Jill do this coming year is go through our whole policy manual and try to align it more with VSBA and then bring them back to you guys with the nomenclature and all that because it is an arduous task for our people to try to find what policy goes with what. I spent all last year making a crosswalk document and it's it's confusing. and you guys can speak to it because we get the J we get the VSBA update and then it's a scavenger hunt for us to find where it is in ours. Some of ours have like 11 policies wrapped into one. And I think working with

113Stacy and PAC and having those two guys do it. I think we have some policies we may not need, right? And I think we also have um just an implementation problem because figuring out where it is. And I understand for us if you've been around county forever, series one means something to us. Series two means something to us. But J o or any of those nomenclatures, series one doesn't mean anybody to anybody if you've been somewhere else. And the fact that I went to Salem and they had the BSBA nomenclature, they know that, right? So it's it's all what you're used to. You know, Dr. Nicely is going to have to learn. I think they use VSBA nomenclature in the body. uh extracurricular activity notifications. And I'm almost done with this, but this basically says

114schoolboard employees and school volunteers are prohibited from using social media platforms as the sole means of communication with students for the facilitation of school related extracurricular activities. So we've been for years trying to figure out I'm not going to make we education has been trying to figure out how to make sure coaches are being appropriate with communication to kids, families and all those things. Um we are going to Arbiter next year for athletics which has a communication piece and it will with your guys approval be the required communication mode of communicating with sta I mean with kids for staff because it can be monitored. Amy, correct me if I'm wrong. >> And so that's the way it was back in the day before all this. But the problem with social media, we got a lot

115of teams that have these random Facebook pages where they're communicating with all the kids and stuff. And I guess the general assembly decided that was not okay. So, it's now in law that you're not allowed to do that. That cannot be >> your students will get me. >> Yeah, I don't disagree with the social media piece. I just want to make sure that students get the messages. Like when you're doing it during announcements and half the kids are at governor school or >> well because the other difference is we didn't used to all have all these seniors with >> senior rel. So, it is hard to get the information out. >> So, that's where she misspoke. It does go to the kids as well. >> I'm not being mean. >> Right. >> So, they're just

116going to have to get used to checking their emails if there's any consideration to practice. >> June >> So, this will be for next school year. It'll already be in place. Okay. >> And we'll let >> I guess it has to be if we're not >> and we'll let everybody know that, too. The next one, I only have two more, is uh service animals in public schools, Jessica's favorite policy. Basically, it just defined what a three unit service dog team consists of. >> Do you know what that mean? >> Yeah. You have a dog, you have a handler, you have student, it's when they can't control their dog, they can't take care of their dog themselves, so they come with a handler. Oh, >> so basically the service team consists of a trained service dog,

117a person with the disability and a person who is an adult and has been and who has been trained to handle the service dog which can include the parent of such person with the disability. >> I mean that's in code. Y >> um and then lastly is an is a new policy where we are required to notify parents within 30 calendars or 30 calendar days of the first day of the school year the importance of uh securely storing prescription drugs and their responsibility for storing their firearms. And we will do that and it it outlines exactly what information we're supposed to provide. And that is all I have. I know I never do a thorough job of going through these, but I try to respect your time. So, I printed them all off for you.

118If you have any questions before June 11th, please call me and let me know. >> Thank you, ma'am. >> Thank you. Item 2.06, 2026 2027 federal title grants. Miss Kim Bradshaw and Mr. Mike Riley. Good evening. Um, we want to share with you our information for our federal title grants for this upcoming school year. Um, in title one, we have a little over 1.7 million that will will be distributed with our schools. It is um just to remind you, title one provides all children significant opportunity to receive a fair, equitable, and high quality education and close the achievement gaps in those schools. Um the majority of these funds will be utilized to pay the salaries and benefits of 12 and a half title one teachers in nine eligible schools, eight instructional assistants, a parent involvement

119specialist, and part of the salaries also um for the benefits of staff administering the grant. Um, and the other items that may also co cover under title one are the student intervention and tutoring, instructional materials and equipment, uh, the professional development, school and district parental involvement activities. I think some of you have been to the title one nights at schools, afterchool tutoring and remediation, and also summer programs and activities. In this upcoming school year, we do have eight elementary schools and one middle school identified as title one schools. And title three, we'll skip over title two. Mr. Riley will get that just in a moment. Title 3A is for your language instruction and English learners and immigrant children. And there's a little over $66,000 in that particular grant. And this is to ensure English learners

120including immigrant children and youth attain English proficiency and meet the same challenging state academic standards. And some of the things that we you utilize this funding for is high quality professional development for our e instructors. Um we also pay staff to provide afterchool or summer wedo summer wedo lessons for our L students. We pay tutors. We also pay for interpreters for our firsttime L's initial school planning meetings and we pay for online programs and other resources developed to increase student langu language acquisition. >> Did you have any questions on go ahead? >> Yes. So I want to go back to what the uh title one schools are is there any additions this year? >> No, >> it's exactly the same. >> Yes, it is. >> And still and we've talked about this. William Bird Middle

121is still not identifiable even though all of the schools that feed into it are title one. >> It it is it is identifiable but it doesn't make when we start ranking the schools they don't meet the qualifications. >> I don't understand what you mean by the ranking. >> We could only include so many schools in the grant funding. So we rank the schools and then based on their rank that's how we include the schools in the funding. >> It's not required to be included. >> Correct. So there are certain schools that have to include that. Those would be your seat fees. >> Well, I don't want to be uh pain about this, but I guess my thought would be um on the other schools. I mean, you're saying they're free and reduce I guess are

122higher the percentage or whatever the 52 53% that William Middle is lower than the all these other schools. >> That is that is correct. We usually go with the elementaryaries first and we have to go in the rank order. I'll be glad to show you if you'd like to meet with me. I'll be more than happy to show you the ranking order. It's done by state formula. >> Yeah, if you could send that to me in an email maybe and then that give me >> and you should be able to see it actually on the the grant itself which is attached for you all. >> Okay. So that's attached to our board. >> Yes, sir. It is. Okay. >> And it'll have William Bird Middle on there. >> Yes, sir. Okay. >> All of them.

123>> Yes, sir. Okay. All right. And then I'll uh discuss briefly title two and title four. Title two is basically our professional development grant. We use this to fund professional development for our staff. Um again, making sure we're increasing student achievement and in making sure we have certified teachers in all our classes. Um so we've got professional development. We offer reading and writing instruction and best practices around classroom management. Those types of things. Um, a lot of our opportunity ready work on the portfolios and helping teachers develop lessons that are aligned with those are funded through this. We also fund uh if we need uh teachers to teach AP classes or dual enrolled classes and they don't have those certifications or those qualifications, we'll also pay for those through this grant. A lot of our

124professional development, we do use some schoolboard allocated local funds for professional development, but a lot of the professional development we uh provide in the division comes through the title two grant. And then our title four grant, title four is uh a strange grant. There's actually three buckets of money that we spend out of this. It's well-rounded, safe, and healthy, and the use of technology. And we have to put it in those buckets. So, what we've identified for well-rounded in most of our years past is covering AP and dual enrollment classes for students who are on free reduced lunch. Well, just this past year, u Virginia Western has dropped the fees for almost all of those classes, which is great. So, all of our students get those for free now. So, what we're doing is we're

125reallocating those. We always do a needs assessment. We survey staff. We talk to principles. We do those types of things. And we've identified uh STEM materials at the elementary level as a need. The elementary schools need some of those STEM materials. We got Lego cars, those spike kits, >> 3D printers, all those types of things that they would like to have. So, the ITRTs at the elementary level have put together a list and we're going to be able to use the funding for that to help support those programs. at the elementary level will continue to cover the AP fees for students um that are on free reduced lunch so they aren't charged those fees and hopefully open up access for those. Um in terms of the safe and healthy, we've used that um to fund

126a lot of our PBIS work and uh classroom management coaching. And so we're going to continue to do that through MTSS implementation, professional development, helping teachers with classroom management strategies. again creating self safe safe and healthy environments. And then we want to continue to provide our staff with professional development around the best uses of artificial intelligence as that becomes more of a thing. We are working in the instructional hall on some guidelines uh that we'll be bringing to the board here in a few months in terms of AI and how we want to be using that in the classroom. So those are the the four title grants that we're responsible for. you have any questions on any of them? So, the actual grants are uploaded um in board docs and what we'd like to suggest

127is it goes on the consent agenda for next week's meeting and we'll have uh Miss Clemen sign off on those as the schoolboard representative. >> All right. Thank you. >> Thank you, >> Madam Chair. I forgot to request that the policies be on consent. I apologize. >> That's okay. We can add them. >> Thank you. You can take the policy. >> Is there anything else >> there? One quick little thing that I heard from a few teachers. I'd like to see if and I know it's probably too late to include or even think about for this year, but I don't know if everybody recognized, but I heard from a couple of teachers about Bonat starting on the same time frame and finishing a week early. Um, and and the only thing I I would suggest

128or add or ask is teacher work days that we add. I don't know if we frontload those uh you know I know we've got a lot there at the beginning but you know that that week to me to them is a would be a huge benefit but also knowing that we hear from a lot you know from the elementary side that they just don't have time to do any of it. So I know it's a fine balancing act. I'm just throwing that out there to say if there's a day or two we could we could lop off the school year because I know we got plenty of time and plenty of um you know I don't know if we had again this I'm sure can't happen this year but just in the thought process if

129we can add 10 minutes to the day and cut a week out I don't know but >> well those are definitely things we can >> think that to me to our our staff uh if there's a few days at the end that we could give them extra would mean a lot. And I I it was funny because, you know, you hear it one time, you think, yeah, whatever. You hear it a second time, you start think, okay, third time, you say, wow, there might be something to that. >> So, >> and I think we always go over the 990, right? We did. Yeah. I mean, it's not her 90 hours. >> And so, I just throw that out just as a thought, you know, something to think about if it's possible. I know we that

130thing backwards and forwards. So, I'm not not suggesting I know we're doing a great job management of our time. Obviously, our rankings, everything bears out that we're doing the right thing. But anything we can do to give an extra day back or whatever. I think so. >> Anything I can can tell you from my past experiences when my other division, we didn't do as much PD for teachers, and I'll be honest with you, a lot of them were jealous of some of the PDs that our people got. So, there's a balance in there. >> That's right. and given extra work days throughout the year where they have time to actually get what's done. I mean, you can >> one or the other, >> right? >> Well, we can look at any of it. >> Okay.

131>> Anything else? >> Okay. Meeting adjourned.