001good evening and welcome to the may 25th regular school board meeting we are beginning this evening at six o'clock we are meeting in our school board chambers i would like to um calling us to order is there an authorization to allow ms uh hollerbach to participate electronically i move to allow miss hollerbach to uh participate remotely second it's been moved and seconded all those in favor please say aye aye any opposed you are on miss hollerbeck now we're going to do our roll call ms hall will you read our names please yes i am dr chase president miss hazard here miss healey here miss hellerbach here miss randall here dr warner here and miss young president man i'm sure you have a quorum excellent let's stand for our pledge of allegiance i pledge allegiance to
002the flag of the united states of america and to the republic for which it stands one nation under god indivisible with jesus for all thank you we're going to have a um motion for the agenda i'm going to recognize ms randall as we have a short addition at the end of the meeting is randall yes we're going to just add that item madam chair i add to the agenda this evening to go into a short closed session at the end of our meeting to discuss superintendent search all right been moved in second and be very short um all those in favor please i just want to make a comment and i have no objection to this meeting but this is the second time recently that we've added a closed session the meeting you available any
003comments whatever so i'd say i'd ask in the future any closed sessions that we have are published in the agenda in advance unless it is a true emergency sure and my only comment will be is after we got the polling done for when we there we could meet for the superintendent there were no days that more than a majority of the board could um could attend so but yes your point is noted again i believe that it should be short this evening so all those in favor of the agenda please say i i i any opposed motion carries unanimously so we're going to start off with some awards recognitions and a recap i'm going to recognize stephanie johnson to come forward our stafford education foundation board member come on down i see that mask can
004i tell you that yes you may certainly okay madame chair vice chair members of the board and dr kisner thank you for the opportunity to update you on the latest happenings from the stafford education foundation i am stephanie johnson a member of the board and and the chair for an evening with the stafford stars ms johnson can you move your mic just a little closer to you get on you mean i'm not loud enough i i wasn't i was i was hesitant to say that however it's true that's what we know you can all right can you can you hear me now thank you uh thank you to mrs hazard mrs randall and dr kisner for tuning in to watch our virtual event and evening with the stafford stars live on may 1st this was
005a talented group of students we had for this event from vocalists to instrumentalists a tapper magician visual arts and the spoken word there was something for everyone if you did not have the opportunity to join us for the live event on may 1st you can certainly access the show on the sef facebook page via the link from our website or on the scps youtube channel although this certainly was not the fundraiser that we needed it to be we look forward to presenting a full gala in 2022 along with a live presentation of an evening with the stafford stars there are a lot of people to thank for assisting me during this event but i do want to bring some very special attention to an incredibly talented young lady emily smith has been my helper idea
006bouncer organizer and finally my producer video editing specialist for this event i wanted to present her live with this with small token of my appreciation and wish her well in her new role but it looks like hunter uh barry is going to accept it on her behalf of which i would also like to bring to your attention his talents he has taken on this role of liaison in stride and is a valuable and capable replacement for our emily so thank you hunter on thursday may 20th we presented graduating seniors with their scholarships because of the pandemic last year we presented these scholarships virtually and we liked it so much that we did it again it was a unique opportunity to speak with the student and their parents during the presentation something that nobody typically does
007and to experience uh the excitement and joy from these students when learning they have been chosen for the scholarship is certainly something to behold actually you're going to see one of our scholarship recipients tonight she's with the band together for hunger her name is erin and she is a brilliant person scf has teamed with stafford county museum and cultural center to provide a unique opportunity to our schools the school historical mural grant is funded through the museum and administered by stafford education foundation three of our board members are joined joining mr eric powell and miss anna marie velino and ms sue henderson to gather adjudicate and award this grant the first drafts are due on june 4th any questions can be forwarded to mr powell or miss bolino and we have seven debbie was it
008seven we have seven submissions and a possible ten submissions uh from our schools uh i'm so excited about this this project so um we'll update you and hopefully have some slides or pictures for you to view after it's all done so what's coming up seventh annual sef golf tournament the golf tournament will be held on friday july 16th at augustine golf club registration opens at 7 00 30 a.m shotgun at 8 30. we're in the process of seeking sponsors players donors for the tournament if you have any questions about that our chair mr david weaver weeder will be happy to fill you in or you can check our website for details finally the sef innovative teaching grants applications will open on august 1st this long-standing tradition for sef invites all teachers a loaner and groups
009to submit an application for this grant sdf believes in the innovation and creative ways our our teachers deliver content to their students and as in the past would like to assist them in doing so through this grant application please watch your email for the announcement find out more on the webpage thank you for your time and for the work that you do for stafford county public schools thank you ms johnson to see you guys we can't wait for the gala for next year live so get out to little black hall that's right and don't forget to go on to the youtube channel that you can see the um presentations and the performances they were just amazing so so speaking of amazing we'll go on to our band together to fight hunger 2021 i'm going to
010bring together our event coordinator erin tucker and i will let her start and any introductions she needs to make thank you good evening chair hazard vice chair randall members of the board and dr jones my name is erin tucker and i was the coordinator for band together to fight hunger 9.5 i'm joined this evening by brooke chambliss drum major from mountain view high school and aaron wallace drum major from stafford high school who will provide a recap of our exciting event also joining us this evening is mr dan mayer and ms stephanie cheryl from the fredericksburg regional food bank we would all like to thank you once again for supporting band together to fight hunger our first ever online event provided a unique opportunity for our community to celebrate both our stafford county high school
011marching bands and our commitment to the hungry citizens right here in our surrounding area the program featured banned performances past and present and interviews with students directors alumni and special guests band together to fight hunger 9.5 was a major success thanks to our incredible community and business partners we are excited to share that because of these amazing people and businesses we receive donations totaling nine thousand seven hundred and ninety one dollars that equates to nineteen thousand five hundred and eighty one meals for our community through the fredericksburg regional food bank our donors included core solutions kbi music help and consultants sim ventions dr elizabeth atreid ashton innovations wac general contractor polaris dance institute stafford dance company karen presicon photography reeves insurance agency and many many individuals and families we would like to thank everyone in
012our stafford community who donated non-perishable foods at our schools in many of the county's office buildings as well as our corporate sponsors with their help we collected 2 751 pounds of food this donation of non-perishable foods provided an additional 2 201 meals for the fredericksburg regional food bank tonight we are very proud to present the final check for the fredericksburg regional food bank to miss mr mitt sorry mr mayor and miss cheryl we are thrilled to share that band together 9.5 provided a total of 21 782 meals for the fredericksburg regional food bank i'm going to have you all switch around this way so you can be looking out to the audience i think the board members have seen the check we want to make sure that our audience gets to see the check awesome
013we are sure you will agree that our band programs are making a huge difference in our community and we thank you for continuing to support and fund music programs in our schools we look forward to welcoming everyone back to mountain view high school this fall for the 10th anniversary of band together to fight hunger thank you very much get the perfect kodak moment and we'll see you all in the fall all right next on our agenda is a report from our superintendent's equity diversity and opportunity committee i would like to recognize roxanna bandez meldoon come on forward our director of equity and accountability and i will let her do further introductions as appropriate good evening madam chair good evening board members dr kistner and dr jones we are so happy to be here with you
014today and let me start i thought i was going to get away without glasses no way trying to look young you say young and hip young and hip sorry give me once there we go the slideshow okay so we're here to talk about the superintendent's equity diversity opportunity committee as you know um we meet monthly we meet for a minimum of two hours at a time and countless others that it takes to do this uh wonderful group we're over 50 members strong never did we have a meeting with less than 30 people at a time not including the people that are sharing it with me i am the chair but i wanted to take this time to recognize miss shorty elliott she is our assistant principal at stafford high school monica foreman she is the
015law facilitator for english for secondary melanie daniel who you all know i'm very very familiar with kristin mckinney nash who you also know and happens to be sitting here at the audience jenny mccann who is one of our teachers at k waller barrett and miss danny's right here with us and patrick burnett who i saw back here too so these members have spent countless hours besides the formal meetings making this happen so i could not have done this without them and i want to thank them and i also wanted to take time i'm not going to read you the names but the people that have made it to this committee that have participated are the heart and soul of our community we have family members we have teachers we have assistant principals principals we have
016of course teachers we have community members community partners so it's really a whole encompassing group of people that did this and we have asked dr almond dr monica almond to join us today to give you a presentation and for some reason i'm nervous but here we go hi good evening to you all is dr kistner here yes okay i'm like i don't see him okay okay i keep hearing people say hello to dr kissner i'm like i don't see him okay thank you so much madam chair vice chair soon to be doctor young miss i'm gonna get i'm not gonna get all the doctors okay dr warner dr chase miss healey miss hollerbeck how are you sir um it's an honor to be here today and i want to be make sure i'm being mindful
017of time i just want to give thanks to roxanna for all the work that she's done reading the the um the committee this really is a labor of love um i have a graduating senior from stafford high and equity and opportunity is foundational to who i am as a person as a parent and so i just want to say thank you so much for the time to talk about the work we've been we've been doing over the past several months so we're here today because we really want to stress to you the urgency of prioritizing access and equity and closing opportunity gaps for kids in our county um the the folks that we have been doing this work with over the past several months i asked them very specifically what do you want the board
018to know we knew our time would be short and they really just wanted to stress the urgent nature of this work um so even if i know many of us have not traveled the same road even to get to where we are tonight um equity is is so much bigger than you know focusing on issues of race we know that it's really central to this work really and truly because of just the governance of of how things evolve in our nation but we know that equity is so much bigger than that and so what we want to talk about the question that we want to put before the board today is how does stafford county create and sustain an environment where every student can thrive regardless of their background regardless of their race and what
019will it take for us to truly be bold and to do something different right something bigger and bolder than we've ever done before to make sure that we're not kind of just what they say insanity is doing the same thing right and expecting a different result so we really want different results for kids in this county so as a representative of the task force we're here today to ask you to take bold action and so i'm going to multitask while we're asking you by clicking this slide let's see okay there we go all right so let me pull up my notes on my phone since it's not changing fast enough on my computer so this this slide here is the definition for opportunity gap and this comes from the shop foundation which is an advocacy
020organization that advocates for kids all over the country so the opportunity gap is a disparity in access to quality schools and the resources needed for all children to be academically successful right so we're not just talking about disparities in academic performance we're talking about disparities in opportunity which includes access to things like special programs within the county which is something that we spend a lot of time talking about is who are the students that have access to these programs how are they becoming aware of them and are these programs truly equitable and so i wanted to put this definition before you because we spent a lot of time talking about the opportunity gap we spent a lot of time talking about access and this is what we we are all very familiar with these data
021points and so i don't i don't want to pretend that we don't know who's in our district but if you look at this slide you see that the vast majority of our students are students of color right we know that about 44 of students in the county identify as white but the vast majority of the students are students of color and so with that being said are the highest quality programs in the county being catered toward the vast majority of students in the county are the highest quality programs being catered to the students who are not the vast majority and so comprehensively we're looking at almost 60 students of color and we know that students who identify as white too have tremendous challenges that they're up against but but we want to think about when
022we look at disparities in performance disparities and access where does the greatest burden lie and so this this this slide when i looked at it and i really stared hard i thought true rights are that just are the majority but when you when you add all the groups together you're looking at students of color who are most likely to perform lowest in academic performance across every indicator that we we see in the district so educators in the county again this is not something we're shocked about this really reflects the national data the vast majority of teachers in our nation are white white female at that and so you know one of the questions that we wanted to put before you for this slide are knowing that the vast majority of teachers in the district are
023white but the majority of students are students of color what can we do to incentivize more teachers of color to not only join this the workforce not just to be educators but but to be you know to work in in the in the school buildings and so i know that you've had this conversation before and i'll admit i am new to this conversation in stafford county but this is we again i think it's important to look at the data and to put it in our ear gate and our eye gate so i wanted to pose that question to you this is just a picture of enrollment in gifted schools in stafford county right but i would wager that this looks the same in high school this is a middle school portrait but this probably looks
024very similar in high school and elementary school and so knowing that almost 60 of students are students of color we should see that pie chart be more distributed right it should be more equally distributed in terms of who's enrolled in gifted programs and so knowing these data and the disproportionality of enrollment given what we know in terms of who exists in our county what do we do about that right what do we do to prepare more students to be able to enter these programs or what do we do to kind of just break the mold completely and give everyone access to gifted and talented education all right so i don't know where i am on time but i have a couple more slides so these are the major areas of focus that we talked about
025so i have one more slide after this thank you thank you so much i'm almost done thank you okay so these are the six major areas of focus that we we spent six to seven months talking about the first is student academic performance and access to learning opportunities which is foundational right and so this is about identifying the opportunity gaps that exist in the county right so things as simple as access to wi-fi which we experienced over the covet shutdown right access to technology access to bus schedules access to information and language that your your family home understands and so when we think about what can help close opportunity gaps we really want to look at this by school division by looking to see what are some of the impediments to access for our students
026and really scrutinizing those by demographics right every every ethnicity and race students with disabilities students who identify as lgbtq there are certain unique characteristics and root causes that impact their livelihoods and so we want to be able to disaggregate that by group all right number two is looking at equitable inclusive and supportive school environments because when they when they get into the school building even when students get access to some of these special programs like stat or governor's school or apib we want to make sure that they thrive there particularly students who typically are underrepresented in those programs so what can we do to make sure that they have the necessary supports by any means necessary so that they can thrive in those programs number three district district procedures and practices we really want to
027begin to scrutinize and evaluate the processes that are used to gain access and entry to these programs again just reiterating that point across the entire district so what are the existing policies and how how do we need to change them on behalf of all students our county is becoming progressively and progressively more diverse people like me are moving from dc and other parts of the region to live here because it's affordable right so we know that with the increase in diversity we really need to think about our existing policies and practices number four is family and community school relations and engagement so this is really looking at how do we make sure that the communication platforms that we're using right now are meeting the needs of diverse speakers um you know i'm not uh i'm
028not completely versed on the different languages that exist in our county but i'm sure they are diverse um and vast so how can we make sure that we are providing you know whether it's on the website whether it's communications that go home to parents that we are meeting the needs of different um different languages in our county um and making sure that whatever we put out it's culturally responsive to the times right so when people see themselves reflected in the in the materials they see their language their culture represented in everything we do number five is professional development and this is really conducting ongoing pd that really addresses equity and i know i was talking to roxanna the goal was to really focus a lot more on that for 2020 2021 but because of pandemic
029it sets some of that behind but how can we really amp up this pd around conversations about unconscious bias right racial equity all of those things that are germane to this conversation about equity and opportunity number six is to um human resources and this is really about intentional alignment of our recruitment our selection our retention practices in the district if we want to go beyond that 88 percent teachers who identify as white and begin to bring in more people into the profession it's going to be important for them to see well what are you doing to support me if i come into this predominantly white community to make sure that i feel comfortable and invited and that i stay finally these are the recommendations that we want to put before you we have several recommendations
030and sub bullet points that we worked on but we were told we had 15 minutes so we wanted to be very brief but number one is really reach out to roxanna's office as often as possible roxanna mentioned that she's going to be able to hire new staff which is absolutely wonderful we want to have as many staff as we can working on equity and opportunity but reach out to the committee the committee is i mean they i mean all of us are volunteers for the most part right but they really invested so much of their time and their effort into these recommendations embed equitable policies and procedures that are tied to accountability so that we can make sure that the change is reflected across every division in the county third transform and and or eliminate
031insurance requirements for special programs i know that's bold to say eliminate but we really want to think about when again looking back at the vast majority of students who are in the county how can we meet their needs and truly ensure that they have access to high quality programming the next is to create a culturally responsive and inclusive communications plan and i talked about that a little bit already diversify the workforce we touched on that um and just it's so key and so important you know i grew up in orange county california it's a predominantly white community in california i had one black teacher my entire time in school and that had an impact on me because i didn't see somebody who looked at me in front of the classroom and so it really has
032an impact on our kids that they see somebody who looks like them in the workforce finally implement continuous professional learning and that's again touching on conversations about equity what racial equity looks like what the diverse spectrums of our beautiful community look like and then navigating schools and it's systems for families so making making sure that there's culturally relevant conversations taking place and then authentic school and family partnerships and making sure that families across every community are stakeholders in this conversation thank you so much for just allowing us to present these recommendations to you tonight well thank you so much for your engagement in this i can tell your heart is is very much a part of this i know that this is a committee that will continue to keep going and stuff i um thank
033you for i may very much what what are the recommendations thank you for boom boom boom right through there um and i'm sure there'll be a lot more um engagement are there any questions it's not a question thank you very much for presenting this we've been working and striving on a lot of these um topics and um suggestions and recommendations um roxanne has been working with the board and presenting so we've working towards it so we're very happy to see that you all are engaged stay engaged and we're going to be looking at this and see which ones compare the ones that we've implemented already and the ones that are still to go i know that um gifted is going to present to look i'm looking at dr chase when tonight okay so stay tuned
034why don't you stay tuned and maybe the two of the groups should be talking to each other because there are similar um topics and recommendations there so thank you roxanna any final closing coming i just wanted to say thank you to dr almond and i forgot and i cannot believe i can't hear you come closer i cannot believe i forgot this but i forgot to thank dr kissner without his support this would not be happening and dr jones without who's unwavering support both of them have been you know this is the superintendent's committee and both of them have been the heart and soul of it too and thank you dr rahman for representing the rest of the staff and thank you to the board mission hold um a while ago and i'm not sure where
035i saw this but dr kisner had mentioned um that our strategic plan is coming up um and so we need to put forth work um towards developing our next strategic plan and i'd really really like to see some sort of way that we could you know encompass many of your recommendations and into a new strategic plan in some way um so i that's just my thought thank you dr randall we are working with the chiefs and we've started thinking about ways during the instruction meetings ways to incorporate equity into the different zip plans and everything that goes on in our county so we're moving forward more opportunity thank you so much all right i think all right excellent thank you all for thank you both for coming thank you for presenting so we will move
036from that into our enrollment accommodation plan presentation mr white i i know that you are here um board members a copy of the plan is because most of us i love being able to write on stuff already printed my pages some of them but um mr white come on forward and everybody oh thank you thank you adam chairman in the entrance of time efficiency i would suggest that we all write our questions down and hold them till the end because this is a thank you chairman it looks like it's going to be a fairly long report and i like to get the refer report first and then ask the questions i agree thank you all right let's see thank you for your labor of love on this you're welcome or mr former did you have
037opening comments i'm sorry i didn't recognize you as well yes i got to par i got to partner with him when we went to the planning commission we had a good time as an elephant okay all right all right take it away thank you uh good evening chairperson hazard members of the school board dr kistner and dr jones tonight the planning team has the pleasure of introducing formerly introducing the 2020 enrollment accommodation plan before i start the presentation want to give thanks to all that have contributed to this document it wasn't just a single department or a single person it was a lot of people involved so let's get going what i'll try to do is uh keep this to a sort of a minimum 15 minute talk because i know there's a lot of
038information and you're going to want to get some questions at me so i'm not going to go on too long the enrollment accommodation plan it's prepared annually it's a robust document that gives details on recent trends it gives information about our tenure enrollment projections building capacity with the purpose of trying to figure out how do we accommodate students in the future a key part of this plan is the 10-year enrollment projections those projections drive this document also this year because of covid we did a one-year staffing projection and that projection helps sort of drive any type of immediate one-year decisions if that were to happen and the big picture the goal of the eap is to inform the community school board staff in the future where when and where we need large capital projects things
039like new schools major additions things like that when and where to put them in the cip based on the need and of course that need is always data driven so you know if you look at that document 67 pages it's a lot of charts it's a lot of data a lot of information and the goal is to have the data drive help us with our decision making all right okay so the impact of covet of course we all know is huge uh this year there was a significant drop i believe two percent in our enrollment year over year the majority of that drop happened at the elementary level uh which is very important to us because as we project forward the elementary cohort of course is a very key cohort what we found in our
040data was that middle school and high school wasn't affected as much it was really this the younger children and of course if you're keeping up with the news you know that we have coveted vaccines for kids 12 and up which are middle schoolers and high schoolers well we know they kind of showed up this year high school actually grew 200 kids but that currently we don't have a vaccine from zero to to 11. so that will be a key driver in any future projection and right now just communicating open and honestly with you i don't have that information i don't have the crystal ball when that's going to happen but we know it's coming soon we all hope but you know i can't promise you anything until you know the dust settles with covet it's
041still not over yet okay another thing we know is that many parents opted to homeschool their kids this year our data suggested was twice as many additionally you had a lot of kindergarten parents that elected to red shirt their kids which means they held them back a year and we're hoping that they all return this this fall and i've already mentioned uh this issue with the vaccines but also be like to just uh make you aware that with this uh in person learning five days a week that's huge for us and we will find out the impact of course in august but we're hoping and that this will trigger an acceleration of enrollment back to normal levels and i have here in the document starting in 2022 the reason why i have that there is
042i would feel more comfortable saying 21 if i knew a vaccine were available for younger children but we'll see i don't have the crystal ball yet we'll find out when that's available okay so i'd like to start off sort of where we've been before i get into where we're going so this chart shows us a 10-year projections from 2010 to 2020 we've seen over that time we've grown 2200 plus students notice looking at that chart you see a little arrow and it's pointing downward whenever you look at graphs i like to simplify them think you're just think you're in like a picture yourself on a roller coaster in each of these bars you know you're in that car and as that bar goes up the roller coaster is going up so we see we were
043rising you know from 2011 up to 2019 going up up up up and then 2020 it dropped a little bit not too bad two percent is significant but it didn't you know the bottom didn't fall out but we we dropped and that's largely of course due to the covet 19 pandemic so now looking forward according to our fall 10-year projections we're expecting a lot of growth so if you you know if you're on that roller coaster ride that thing's going straight up that's the projection for the next 10 years we're anticipating to grow 5 800 students one thing you'll notice in the chart under 2021 you'll see a 5.9 percent growth uh increase year over year and uh the part of that bump is that the projections back in the fall assume that everything would
044return back to normal uh in august of 2021 so that's why i sort of see a big jump in enrollment there and if you look at the the other years from 2022 and beyond you'll notice the growth rate is much uh less significant so it's uh modest growth is less than two percent so that's pretty normal so just want to put that out there uh let's see so besides the 10-year projection we also had the one-year staffing projection uh this was prepared due to irregularities caused by the kova 19 pandemic the prediction for the one year is that there'll be 29 744 students enrolled on september 30th again the term is projection it's a prediction some people think oh you know if you have four students less or 100 student less that thing's horrible doesn't
045work that way projections are a crude estimate and to give you a realistic picture we'd like to say at the county wide level if the projections plus or minus one percent it's reasonably accurate uh big picture county level if you were to look at a projection for an individual school plus or minus five percent either direction just to give you some background on how we look at projections all right well let's talk about the growth because that chart told us we were growing and we're growing fast one driver we have is residential development based on the latest information we had when we prepared the fall 10-year projections there were 100 active developments in the county which totaled 7548 vacant lots 93 percent of the lots were single-family or townhomes believe it or not those two
046types of units give us our largest student yields so we don't do a lot of apartments or multi-family units condos per se and those typically give us lower yields so we're expecting a lot of students of course to come from these homes and when you see this map with these subdivisions this information is in our geographical information system we know how many units there are and we're able to use this to figure out where students will enroll in school in the future and we use historical data to try to figure that out and again this is a projection we don't have a crystal ball but we just use the best data we have based on recent trends all right okay growth driver number two resident live births simply but it's just births kids that are
047born in this county that one of the things you'll notice looking at this chart since 2000 we started off about 1400 kids but by time we get to 20 20 we're up to 1700 students and we've held pretty firm at seventeen hundred or so students since two thousand six the reason why that's important as i go to the next slide is we compute something that we call a birth to kindergarten ratio and what that does it simply looks at in a calendar year for example the first column or the first row in 2005 there were 1616 births in stafford county five years later in 2010 that's when those kids would enter into kindergarten there were 1704 kindergartners so that cohort grew 88 kids over that five year span which tells us people are migrating here
048right and then so if you look down the chart as you go if say if you look at 2014 look at that that column that says difference and i had that big old red circle on there so 2014 is before covet hit we had one a 16 birth to kindergarten ratio which means there were 16 percent more kids that showed up than were actually born here five years prior 2015 those births those kids came in last year well that was a covert year so we would expect that number because it go would go down it was still positive 1.06 so you know i'm really hesitant in terms of future will it look more like the 16 or the 12 um we'll see but a lot of the anecdotal data tells us that a lot of
049people are leaving cities and coming to the suburbs and you know telecommuting available and you know anybody you know you live here in this county you know there's low inventory a house goes on the market it's gone quick and it's selling for a high price so we anticipate that housing and migration is going to drive this growth in the future all right migration this is another way that i'd like to show you migration a little different than maybe you've seen in the past i don't know this is called a cohort progression ratio nerds that do planning like myself we look at this and essentially what this tells us is how much a cohort grows year over year and so this chart shows us uh 1.00 is if as if there was no growth it was
050flat anything above 1.0 tells us the percent growth so for example in kindergarten as kids transition from kindergarten to first grade the three year average says there's a three percent increase in the cohort well those three percent are coming from somewhere migration first to second one percent increase second to third two percent increase third to fourth two percent increase so if you look at this chart you're seeing the impact of migration kids of all ages are coming here one you know some of the outliers that jump out in the chart are 8th to 9th right and that's fairly standard in most school systems because that's a good year from parents switch their kids into high school it's a good time to move also you know fifth to six is pretty high another good transition year
051for parents also you'll notice 10th to 11th we lose 4 percent of kids but another way of looking at that is 96 percent of the kids stay so we're not losing very many kids and 10 out of 12 of these cohorts there's growth so why the projections are saying growth this is what the trend is telling us all right capacity we have in stafford county public schools we use program capacity for elementary school and we use design capacity for middle and high school this is just the number uh of seats in capacity for each school just to document what that figure is and of course we want to continue working with the county in hopes that they will recognize our program capacity when they do their capital improvement planning all right now let's get into
052some potential options to accommodate kids there are a ton of them and this isn't all of them but these are some of the more popular ones you know that uh that are used across the country and i'll just sort of go through really quickly we have administrative boundary changes that happens when there's less than five percent of enrollment we have our regular boundary change process that happens when they're more than five percent we can convert non-capacity generation non-capacity generating spaces into classrooms that gets us more space we can also relocate programs from an over utilized school to an underutilized school that creates space we can increase class size higher that's not a very popular option but i just want to put that up there we can make facility modifications to create additional classroom space we
053can do relocatable classrooms because it sounds better than trailers to accommodate short-term enrollment we can use modular classrooms or building editions modules and redo cables really similar modules sometimes they're known can be larger it's not just just the little small one or two units they can be four or eight classrooms and usually you'd have that for a longer term deficit we can reconstruct a larger school building on an existing school site we can co-locate a new facility on an existing school site and last but not least we can build a new school facility on a new site so all of these options that are presented they're kind of listed also in sort of think of it like a cost it gets more expensive as you go down the list almost so building a new school
054on a new site is more expensive than reconstructing a larger school on an existing school site so just want to let you understand how i think about some of these ways to prioritize how we accommodate students okay all right now they've talked about how we accommodate students now we'll get to the pain points going to start talking about past present and projected elementary enrollment and utilization okay so on this chart we show what the program capacity is we show the number of kids in 2019 we show the number of kids in 2020 and then we show the 10-year projections from 2021 out to 2030. one of the key things on this chart uh the 10-year projection suggests there's going to be 2700 elementary students coming into our system new students over the next decade typically
055a school planner looks at that and goes well let's see if my average elementary school is about we build about 900 plus i'm gonna need about three elementary schools depending on where i am with my capacity right now but that's sort of how planners look at these things another thing planner is going to look at is that gold color bar there that tells you when the school is over utilized so gold and red on this chart is not good green and yellow is okay green is really good yellow is okay but one of the things you'll notice on this chart is that some schools are crowded and some schools just aren't and that's because we have enrollment imbalances across uh our county uh at all levels elementary middle and high all right so this information
056on this map is the exact same data on the chart for fall 2021 and what it does it just shows you sort of the spatial relationship between some of these schools and some of the things that pop out on this chart i'll start with the north first we have mon cure it's red that's not good park ridge it's red not good conway is red not good rocky runs dark burgundy that's even worse so you know we have some schools four that have more challenges than others with regards to capacity so one of the things that planners like to look at is are there any schools that are contiguous to these crowded schools that have space and just sort of anecdotally looking at the map i can see that parkridge is next door to garrisonville that's
057a possibility winding creek could be a possibility but there are more seats at garrisonville i mean we can go a couple of different ways with this but you know the data is sort of talking to us of what are some of the options looking at moncure we got looks like why water's green whenever we see green next to red that's like that's a possibility we'll see that's a possibility uh let's see conway has green next to it it's got two greens it's got grafton village and it's got fairy farm take your pick i mean ferry farm has more seats available than grafton village but you know either could work rocky run unfortunately has red next to it falmouth doesn't have a lot of seats available that's not going to work hardwood we know that's not
058going to work it doesn't have enough seats to really accommodate it we might have to do something else there so now i'm gonna show you five years later so in 2025 notice how the colors on the map they go from those lighter colors to the reds and darker colors well that tells us this is where that grows coming in this is what we're anticipating and i'm i'm not gonna give you the blow by blow this time because i think i gave you enough examples last time for you to figure out what our challenges are going to be and so some of the key points are that you know 10 out of 17 of our elementary schools are projected to be crowded and we have to use other options to accommodate these students until elementary school
05918 opens in 2030 five years after this year so we we have to fix this and then we gotta wait until 2030 before we get another elementary school in the cip so just want to be mindful of that that we're gonna have some challenges ahead okay now i'm gonna move to middle school so middle school we can see that again we have some challenges at some schools some schools we have some seats available and now let's take a look at the map for next school year we can see that only drew middle school is in the red everybody else they're pretty good um you know we could possibly do something between drew and dixon smith got a lot of seats there we could do drew and stafford drew and gail but dixon smith to me
060is that's a lot a seat's open so let's take a look five years further out in 2025 you see a lot of those light greens have now turned to the burnt orange and the in the burgundy and it's clear to see that it looks like a lot of this crowding is going to be along the court of the i-95 route one corridor and interestingly enough dixon smith still's got a ton of seats open and our data does tell us there's not a lot of development going on there so i mean so i do feel confident in saying yeah based on the data we have that's about right it could change but based on what we know that's about right all right now let's move into high school now we know we got high school six
061coming online in 2025 they slated to open i'll say that so we know high school is going to that's what they said that's what they told us yes so we know we have some challenges and that's why that school's coming so quickly so this you know the maps are not going to surprise you here right so next year mountain view although it's at it shows a deficit of 24 seats in the longer term projection it shows they're going to be some seats opening up a little bit so we'll staff will closely monitor that this summer but other than that you'll see that right now next year there's some space in our other high schools but of course as we get further out to 2025 we see a bunch of red and burgundies and this is
062why we have that high school six coming online we need those 2150 seats of course to relieve crowding and to balance enrollment across the county so it is can't wait to get to get those seats just sort of planning ahead i we have a note in here that the boundary change process will likely occur maybe in 2023 2024 school year this sort of customary with high school boundary changes that you do them maybe two years before to give enough planning time for the school to open and all that good stuff so just want to put that out there and so next steps so from may 26 to june 4th staff's going to communicate with chief's principals and communities on possible options to relieve crowding june 8th staff will present proposed boundary changes in an information
063item and on june 22nd there'll be an action item with proposed boundary changes if it goes that far but that's sort of the next steps and that's the end of my presentation thank you and open the floor to questions comments suggestions all right dr chase start us off yeah so i just in reading the chart by the way just excellent job i really enjoyed your presentation very thorough very easy to to understand but my question was just uh at some point you have two different numbers like look to me like for next year so you had uh 30 711 but then elsewhere you had 29 744 so i just didn't know where that discrepancy came from yes that discrepancy so in the fall we prepared a 10-year projection that sort of assumed that everybody would
064come back the following year so that number's high and that's why we did the one-year staffing projection sort of to get a more realistic number when we started school you know it was virtual and then we said well well let's see what happens once kids start going back let's see if enrollment increases or it sort of didn't go as we thought it would and that's why we have an adjusted projection so is it possible that we'll be s planning to staff for 29.7 and we could actually end up with a thousand more students well and here's the thing with this covert thing and the way things change you know one day you need a mass one day you don't you know one day they don't have vaccine one day they don't i mean i don't
065think it's likely we'll have everybody back i mean i would hope we do i really do um well not if we don't have teachers for that extra thousand students okay that was just my i just wanted clarification on that thank you sure thank you so much for the presentation i echo what dr chase mentioned that it's very easy to follow um one of the questions i had was so yeah thank you for those predictions and pinpointing the level of migration and that you're following the trend so have you looked at the factors itself i know you mentioned one being that you know people are moving down because housing you know is cheaper but besides that have you been able to pinpoint any other factors in order if you could follow those factors then you will
066know kind a little bit more how many and and where they're coming from have you done that at all so we'll have that information believe it or not when school starts and so as students start to enroll we we'll have more information about where they're enrolling from whether or not they're re-enrolling so we'll start to gather more information that way right now i'm still i still have information you know older information i'll have the new information as more kids start coming yeah and so this is off the top of my head i'm wondering if with the criteria that you're looking at i'm not sure if you're asking parents those questions or they're filling out a survey you may want to add anything else that you want to know in those surveys so that you could
067get that information early because they're eager to share like yay i just moved them from california or from d.c and you know so so they will they're eager to share that information i'm sure i i did 30 plus years ago so my second question it is about i know i mentioned in the past about looking at more than just locations in the south because my direct sense and it was just my sense living here long enough to know that that is it east west west side of 95 was going to bring that crowd and so i'm asking have we committed on a location or now are we looking more as to where the high school 6 is going to be because i didn't hear any updates on that you know last that i know we
068the school board uh we've got direction to for the southwest quadrant of the county and so that is the plan now in terms of future schools i mean just looking at the projections we see you know that the north particularly you know we showed along the i-95 corridor the data shows where we need schools in the future in the future as well so there will be more schools going north um yes okay great great thank you and then um the only other thing i love the way how you projected and and moved it across with colors and but you you didn't do that for the high school i wanted to know when it gets read where were you planning on moving yeah um because there's none to move right five years yeah well there are
069sort of two things so high school we know we get a new school in 2025 and that's going to change the boundaries so that's one piece and then when we look at the county cip they did also they put in their high school number seven so we know that there's going to be a lot of change with those boundaries and then we got high school seven coming so i didn't want to okay muddy up the water and too much yeah got it thank you you're welcome terrific is randall um i just had um one question so you said that it is recommended that two years prior to the opening that we go ahead and do the boundary changes for the high school so so you if the school what if the school opens 2025 you're
070suggesting boundary changes go out in 23. yes families and planning and such yes okay that's sort of customary from my experience okay miss healy and miss hollerbach you're on the deck after ms healey you know one thing i wanted to add oh did you want miss hollywood one thing i want to add about the high school traditionally we do not transfer uh seniors the rising seniors um and sometimes juniors depending on you know how many we we need to absolutely move out because of the school but we have not in the past moved rising seniors to the new school so the new school will start with a 9 10 and 11 year if it's done the traditional way and there were a number of academic reasons for that as well as logistical i just had
071one question the uh the item that's going to come to the school board at the next meeting the uh recommendation for the reassignment of boundaries called boundary line changes for the elementary schools that are over and the action item on june 22nd are they going to be within the superintendent's discretionary five percent uh for our policy or do you anticipate it's going to be more than five percent of the enrollment of the affected schools um there could be some that are higher than the five percent okay because we do have a policy on um boundary line changes and that if we follow that policy if it's more than the five percent that really doesn't even have to come to the school board for action but if it's over that then we have a specific policy
072and that policy involves holding public hearings giving the information to the public and there's no way we could meet the policy requirements if it comes to us on the 8th for information and then a decision on the 22nd so i would i just want to note my um disagreement with making a decision that is not in accordance with our policy without a adequate opportunity to discuss um you know a waiver or you know a rationale because i think we owe it to our community to follow our policies uh where we can or not even where we can to follow our policies period thank you change the policies of course ms hollerbach um actually um mrs healy kind of hit my question on the head so i'm okay you you went out i think um just
073for the board's information we have an information item and then anything further than that will be based on board direction of course so uh dr warner you said i think you had a wave down there that yeah i do have a question first of all thank you i've been studying the um enrollment accommodation plan a lot lately um i've spent a lot of time with it so the growth driver the residential because most of our a lot of our growth is is migration it's not the birth rate that's been relatively stable um the green areas these are housing units that have been approved but not necessarily those divisions haven't necessarily begun they've just these have been slated as approved by the county yes they're active yes approved active and so there's active construction and some
074of them are all of them uh there's there well there's active construction in some of them so let me do a little explaining okay okay so when you see that 7548 units that's all the units that the county recognizes okay and then each fall we get information on the status of the projects and actually i believe it's in the list that you have it'll show maybe how many units there are and how many been developed and how many have yet to be developed so what we do is we look at a you know what our trend is telling us and we assume that it will grow at the same pace that's been growing so that's outright it's just your numbers are hard to read so i was having a hard time matching up to those
075divisions different divisions that were being put in um thank you thank you can i follow up sure just a follow-up question um so does the county give you a listing early enough within the school year or before the school year starts as to how many buy right homes that are being built that we know how many students are coming out of there okay so what they do they give us a list of subdivisions and how many homes how many have been built how many plan to be built and then we apply what's called a student generation factor to try to figure out how many students will get coming from those developments and and so with the trend have y'all been on on top of that like have you the numbers been the numbers okay so
076let me do a little explaining so uh when i got here uh numerix was a company that did the projections now i can tell you the projections were good in aggregate they were not as good necessarily if you went school by school so because of the covet year the decision was made because things were up in the air to continue with numerix's projections because they are in aggregate really good in telling us how many students we can expect i haven't had a chance to deviate off of their model and do it sort of a traditional way where we look at this development how many kids we're going to get because their model was a little different next year we'll see what goes what happens but i'm anticipating i'll be able to sort of put my
077hands on it and do it a different way than it's been done because my goal is to try to get it good at the aggregate but also school by school yeah that would be important thank you you're welcome all right final um comments and as we um if the board as we go forward this is something that the three on three will be presenting at their um meeting um last time we also um and anybody can uh join me also presenting this to the planning commission members because this is something they look at as they look at new development i think getting this particular document into as many hands as possible of what's coming so i just say to fellow board members make sure your board supervisor has this document and we will be um
078going with that and if we can encourage that they might want their own presentation like this because i think this is important we could even do a joint meeting that would be my preference i know however the fall and coming months are going to be crazy but that i believe in growth communities having both elected bodies talk about growth is a critical way to go so that's something i would um suggest we have tried in the past maybe we will have better success in the future um so when you're talking about the um that migration would you say and i'm just kind of doing with your professional opinion i would i would say that stafford's sales market right now is something that you couldn't even put on a chart of how quickly right that may
079be an anomaly for a year or two which as you and i have discussed i think this year is going to be outrageously i think it's going to be a lot more kids because i look at older neighborhoods that are what we call turning over because somebody's been there now their kids are gone or they're leaving they're getting a great price for their house and they're like okay it's time to go and ki and young families are moving in there so i know we have a student usual student generation factor across this crap across stafford i'm wondering if for the next year or two that factor may be just higher for at least a temporary thoughts on that agree i agree with you on that and again uh covet is really we know that it's
080caused some change and projections they kind of like stability they don't like dramatic change so it's going to take some time for it to settle out but but we are going to we are aware that and cognizant of that and you know things like this year's numbers we would expect this year's numbers like housing sales and things like that to be high because we know that last year there was stay-at-home orders and people couldn't go out and buy so you know there's certain things we're mindful of and um and we'll try to be that way in our projections they're buying now so definitely buying that so you may get to co-team with ms neely who is over there on page 14 when you talked about the immediate need schools listing rocky run conway moncure and
081parkridge how many of those are class reduction schools i know at least three i think i'm sure rocky were on conway moncure no well okay so three out of our four um schools that are in the red burgundy or whatever on fire i'll call it that i'll go i'll go the whole boar um are also class reduction schools which i think is something we have to also keep in mind as we also go through i love the presentation and stuff but i'm wondering if going forward we may have a separa i don't know if i'd say a separate slide but some way to also highlight those schools because i think there are some special things that we have to accommodate to to get to the class size reduction numbers some of those strategies that you
082listed on there may be more necessary at those schools and ms neely feel free to jump up if you if i'm not going in the right direction but i do think that highlighting those schools as we move forward on one of these i please i love simple so this is great but that may be just something we would need to be able to recognize that certain schools that have certain needs and requirements actually from the state it doesn't make it look different but it may look at make it look more dire i'm not sure if that's the word i'll pick um so that would just be i don't even say a suggestion but i would note for the board at least three of the four are are that what sure ms randall um is falmouth
083not listed as an immediate need i know because it's not red but it only has 34 seats um and i'm assuming when you say 34 seats you're using design capacity that's correct okay but in a few years later it's green with over 100 is that why it was not included in the immediate needs since it sort of rectifies itself i'm assuming yes okay all right so oh ms healy i just want to follow up on your comment with the class size reduction school is that something we're going to do this year for next year's schools because i know when we had the redistricting hampton oaks remained a class size reduction school although under the criteria with the i think we used the eligibility for free and reduced lunch it would no longer have qualified but
084under the state rules it can qualify as such for what is up to three years so when are when are we going to be looking at that are we looking at that every year because i think that's important if there's a change in a population of a school then we should recognize that and you know there may be some other changes i thought we had decided that that's what we were going to do like the next year which is this year coming but then kovit came so i'm not sure yeah those are glenn i'm just responding ms hazard made a good comment about you know some of our schools their um capacity will likely be less because of their class size reduction schools but that triggered a thought in my mind you know when are
085we looking at these class size reduction i mean i we used to look at it every year um to see who was eligible and it was a you know the title one funds i think it was but i i would be curious about that when hampton oaks is going to go off that list and perhaps another school is going to take it and i was responding to that because i thought dr i remember dr kisner mentioning that he wanted to hold it one year which is that this past year and that he was going to be looking at it this coming year so i'm not sure right but he's not going to be here i understand but i'm saying that his staff is still here though mr foamer if i'm not mistaken it's a three-year
086rolling average but these are dictated and determined by the state is that correct or am i incorrect um yeah you're correct so what we did uh i think last year because we had some that trains after the redistricting we had some that um because of the population would qualify but it's not until it hits that three-year average correct so i actually don't even believe that when we handle this new biennium that it's going to be triggered then so we're being funded for schools that are like on the border line maybe not necessarily in that high end anymore so we made that decision to the ones that technically shifted off even though the state is still funding us for them we have to keep them below the numbers in order to get the state funding right
087so there were a few others that moved up over the limit that we are still funding that we're treating them as if they are a class size by the state even though we're not receiving the funding right because of the because of the population so so we added more schools than what the state is funding so like in your example miss healy if they didn't meet that threshold we could lower we could increase the class size but then we would lose the state funding for it so we made the decision with the board to keep them at that reduced class size level so we could still receive the state funding right and i understand that but i thought we were going to be looking at it because two reasons one if we do have a
088a serious capacity issue but reduced class sizes affects the capacity because if class sizes are not reduced then there's going to be a greater capacity in the school so i want to have a a accurate picture of the capacity and and in another way that is not um equitable to have smaller classes in schools that really don't meet our criteria of extra need for the smaller classes so that's not you know comment for you mr fuller but uh i think it's something the board really needs to look at and if we were supposed to look at it last year i don't recall it being brought to us and i would request that it miss hazard that that we you know asked the superintendent to you know put that on for discussion before we start the
089next school year i think with adm being held um held harmless this year i'm not sure there was a lot done but we'll get some um and we can bring that even into the fabric but it but it is a factor in our capacity and if we're going to go to the board of supervisors and say we are desperate for new school because we don't have a capacity and we're using figures that are based on not fully accurate information in terms of the reduced class sizes it may be that we choose to reduce the class sizes but it's not because we've you know they met our criteria it's just because well we can get some extra money so you know we'll keep the class sizes small i mean i'd love to have it for everybody
090but but i i think it's incumbent on us to be to be looking at this and us as a board not not staff um but this board needs to to make sure that when we are arguing and that's what really what we're going to do arguing and defending you know our request for additional schools that you know we have we have the best information available and i hadn't even thought about that i have to say until you brought it up about the the reduced class sizes so and i don't mean to pick on hampton oats miss young but you know there may be some other schools and there may be other schools that you know didn't need it you know several years ago that that may be in need now so you know we we
091need to be looking at this every year i think about which schools you know are eligible and that's what we used to do to my recollection with the title 1 schools every year we would look and we would say these are the title one schools for this year sometimes we'd have three schools sometimes we have six schools it would it would vary and i understand the three year rolling average but you know the whole intent of that is that this is where the need is for additional funding to meet the increased needs of a school with a high population of um you know economically disadvantaged i believe is the politically correct terminology um population so if i think if i could just add something um your k-3 classified reduction we'll be glad to show you
092that it's not going to really have any impact on this conversation but your fourth and fifth grade numbers and some board members have really had concerns over the year which which i actually agree with are pretty high compared to other school divisions the capacity so i think you know we'll show you but um we have capacity maximum numbers at our upper grades where i could tell you a lot of school systems would not even go close to that number um but i think again going to the conversation that miss hazard had the schools that are most get risk now are the schools that are over capacity they are our class size reduction schools and will remain our class size reduction and the trend in stafford is the free and reduced lunch numbers which does trigger
093the class size reduction requirements are only going to increase they have been increasing will continue to increase so um you know i bring that up is because we're really talking take three um but even uh fourth and fifth grade i think you need to take a hard look at um on how comfortable uh this community feels with the numbers that you currently have um they're they're you know from my experience and i don't know about lyle's experience they're higher than what most school divisions feel comfortable as a capsize which if we want to have this conversation with the board of supervisors and community we need to have the whole conversation not this partial conversation thank you agreed dr chase i think you had a comment yeah so i i just want to say i think
094that that uh miss healy does have a a good point so for example if you looked at hampton oaks the program capacity is 859 but the design capacity is 950. so some of that may be the class size reduction some of it may be the special programs that are in the school so so it is an important thing to look at and and similarly to note that for example grafton village design capacity is 754 but its program capacity is 811. so its program capacity is actually higher than its design capacity so we have we have both scenarios but i would just agree with ms healey that we want to make sure that we have um the accurate information all right we'll continue on that it's always a a discussion some of it of course is
095dictated by the state in order to receive the money unfortunately how that three year rolling average but i have had a long thing about that that seems like a long time for them to because they are always paying it kind of late yeah in arrears almost so thank you mr white we appreciate your report this evening i would ask the board if at this time i know that mr fulmer is up next but i do see that our two advisory committees are here um is there any reason that we could allow them to go first uh before mr mr fulmer just to allow them that opportunity in case they needed to get home mr fulmer i'm sorry i didn't check with you but uh i figured you were going to be here for the rest
096of the evening so um so i was just going to look out to see i know that our um our advisory committees are here i have first on as our fine and performing arts advisory committee i know that we'll have kathleen pendergraft our committee chair i see ms bellino making her way up as well so i will um go ahead ms belino i'll let you start us off and then turn it over to kathleen only i was going to work the i'm down to my level here [Laughter] so i look like a fifth grader standing here at the podium [Laughter] good evening members of the board dr kisner dr jones my name is kathleen pendergraft and i am pleased to serve as the chairman of the fine and performing arts advisory committee for the 2021
097school year for those of you who are in attendance tonight our committee's purpose is to advise the school board on the arts education needs of all students throughout the school division although i believe none of our members are actually in attendance this evening i would like to say thank you for their participation this past year mission statement drives our work to support all of our students on behalf of our committee i would like to thank the board for your support in ensuring high quality equitable and consistent arts education for students we would like to express our sincere gratitude for last year's budget efforts as you will see during the presentation our students are excelling and developing new skill sets in our middle schools with new elective offerings which we were able to offer due to
098the increased art staffing from this board the funding for piano piano accompaniments for our choir programs is greatly appreciated even though they haven't had many opportunities this year maybe next year we appreciate your commitment to improving access to the arts and valuing the labor of our teachers and staff one more note that i must mention we do like to give a special thank you to our board liaison holly hazard who has been with us for the past six years we appreciate your dedicated contribution and your support covet has certainly presented us with multiple challenges and our staff has found new ways to teach create and present the arts it is absolutely astounding to me to watch how they have risen above to persist in several unique methods of performances the annual fine arts festival showcases
099the artistry of our talented students and the extraordinary leadership and instruction of our incredible fine arts teachers although we were unable to share this with our community in person this year the format was adjusted in order to be presented virtually to our community performances were created and shared digitally which allowed students to share their work with more friends and family members than could ever occur in a live setting we are so proud of the accomplish accomplishments of our students and teachers during this unique school year although we never have enough time to share every accomplishment with you we've included a few highlights listed on this slide and of course teaching the arts virtually in and of itself is a gigantic accomplishment at this time we would like to share a video for you produced by
100our own eric hopkinson that brings this point to life hi there i'm larissa lynch i'm one of the art teachers at north stafford high school hi my name is chad johnson i am the theater and public speaking teacher here at dixon smith middle school hi my name is kevin lynch and i teach band at shirley heim middle school my name is corey holmes and i teach at stafford senior high school i teach theater arts at stanford senior high school this year was crazy number one thing has been obviously students are online and at first it was very difficult because we couldn't really see them we couldn't really hear them had to do a lot of kind of throwing things at the wall and seeing what sticks teaching theater is usually a very interactive endeavor where
101in a typical setting the kids would be up and moving around and creating since covid especially at the beginning of the year when it was virtual and everybody was at home it's much more difficult to get the kids to get up and invest in that building of art building of of community having to shift gears for the whole year and you know learning virtually and learning this new way has made its you know just those extra stresses on students but coming into the art class where they still have a lot of say and freedom and what they're making has just given them that breadth of that sigh of relief that sense of like familiarity has been really comforting to students especially in a time when so much has changed and so much has you know
102been out of their out of their say and out of their control our main focus was to keep the feeling of ensemble because what makes cedar amazing is its creative problem solving in a community in the moment and so with everyone isolated that feeling of community seems to have disappeared so we in turn um brought it to them we made the performances about um facetime conversations or we did a play that took place on zoom so that it would feel less awkward i really wasn't afraid to fail i wasn't afraid to do a to do lessons that might not work because i knew eventually if i kept trying if i kept trying something would work and then i could start running with it kind of made things more structured kind of opened the door for
103participation suddenly you know kids started having their cameras on more suddenly we got more participation just little things like that kind of making class fun and uh making sure that the kids emotional safety was was up there was my big priority um being able to offer them a sense of community and being able to make friends in classroom um since they aren't actually physically in the class my favorite thing was seeing friendships being made of students who didn't know each other and are now like this even though they've never met each other in person doing art has been just a really healthy way to release the stress that has happened this year and i think that's one of the most important things that we do besides just teaching our content is that we're teaching healthy
104ways to work through what everyone is going through and experiencing thanks to the county for buying every one of our art students and art kits so we were able to actually pass out to our kids a sketchbook with colored pencils and a watercolor kit and you know so we've we've been able to provide them with the materials that we would have used in a normal year but we're actually you know just giving them their own so they have that ownership playing their instruments you could see how much they enjoyed it being able to put songs together you know now that we're in person being able to see them they can see the work that they put in virtually and see now how it comes together you know it's been a strange year but i think
105my favorite part is um at least with the other high school art teachers we've met together virtually once a week every single week since the pandemic has started and we've really learned to like share our resources with each other and have all this really awesome collaboration with all the high school art teachers um that's been awesome the middle school band teachers get to collaborate once a week and the collaboration has never been better we're sharing ideas more than we ever have because of google meets things we've never been doing before then use those ideas and come back and talk about you know what worked and what didn't most of the elective teachers are trying to create an environment where yes they're getting the skills yes they're learning all of the content that they need in
106order to move on with theater but they're also in a space that feels different that moves different that breathes different that gives them opportunities to kind of relax and do things that they wouldn't get a chance to do in a different setting the biggest thing that i'm always trying to push kids to do is get out of their comfort zone and make stuff make something interesting and be creative and approach things in different ways and let their personality come through in the things that they're doing and all the while have fun and i because of show choir and other stuff but mostly show choir and music and my family i've been feeling so much better about it it still hurts because well you i lost loved ones and it's just like the joker and doc
107davidson literally every single time i would hear dr davidson like i joined google me and i hear him say hi everybody how's your day it just makes me feel so happy and just like literally puts a smile on my face and i just am really grateful so dr favorites and i guess thank you and hi my name is samantha ferguson and why the arts are important to me because music gives me joy [Music] and drawing gives me peace and singing gives me happiness [Music] that's how the arts are important to me thank you and bye that's an incredible hard act to follow i really felt like that that says what we're about a special thank you to eric for his work in putting this video together and like i said it certainly speaks volumes to
108what we're about how our staff and students have risen to the challenges and the importance of the arts in the academic social and emotional learning as we look forward to the future our committee has some considerations that we request that the board keep in mind unfortunately student enrollment in the arts has decreased this year due to the pandemic our teachers will need time to rebuild in the upcoming years and so we ask for this consideration to do so please keep staffing levels the same even if those enrollment numbers are lower than usual we also ask that the board continue to keep the importance of all content areas and programs in the curriculum especially when considering student learning instructional time and scheduling practices the arts are an important means to building background knowledge developing social emotional
109skills and are an important subject to study in their own merits our committee has spent hours in order to support the high school educational specifications project and we are excited to see that begin to come to fruition we continue to request that north stafford high school receive the arts renovations and addition that they so desperately need this year has been a year of growth and opportunities that we never realized were available in the field of education thank you so much for your continued commitment to the arts education and i recognize that tonight's meeting is long and full of a lot of topics but i really appreciate you allowing us to take the time to share with you the importance of the arts and what our committee has done thank you thank you kathleen [Applause] any
110questions dr chase kathleen don't run out yet yeah i would just like to ask that the fine and performing arts committee next year uh take a tour of the drew band room i just did and uh they can't fit everybody in the room so band is now being done on the stage and on the other side of the wall of the stage is the orchestra and so you can't have both of them going at the same time so just um would love it if you all would take a look at that and see if that doesn't also belong very high on this list absolutely absolutely we've actually done some tours of a few schools when we were working on the high school specs and so yes that is extremely important but thank you for bringing
111that to our attention all right anyone else all right kathleen thank you thank you very much for your work next we're going to have our gifted advisory committee let's see who's going to be presenting okay we have our committee vice chair maureen siegmund and i and it looks like you brought a team with you so feel free to also make sure you introduce your team you can take your mask off yes hello hello my name is maureen sigma and my husband and i live in the garrisonville district where our children attend rodney thompson middle school in anthony burns elementary tonight i am grateful for the opportunity to be here as the vice chair of the gifted advisory committee because i get to introduce some of our student members who will be presenting our committee's recommendations
112to you tonight first we have john hatsis who is a sophomore at mountain view high school and a student in the commonwealth governor school outside of school he is a boy scout a member of fbla and placed overall eighth overall at states for lincoln douglas debate he is uh in his second year serving on the gifted advisory committee john will be followed by hannah salas a student at colonial forge high school hannah was a cgs student for two years and is currently a junior planning to pursue emt certification during her senior year hannah is also an american heritage girls patriot expecting to plan and execute her culminating project before college and it is also her second year on the gifted advisory committee finally we have caroline antonucci a sophomore at north stafford high school's cgs
113program she is a member of the varsity field hockey team and has recently finished the school's online theater production of clue thank you school board dr jones dr kisder good evening so i'm going to be doing the area of focus for communication right now so our rationale in supporting evidence is to provide a clear pathway of consistent communication to reach all of the stakeholders the parents and the children we have a lot of recommendations for you this evening provide a clear and consistent communication to reach all of our stakeholders rebrand the gifted title focus on excellence into a name that better describes the services a stafford county public schools offers develop a registration survey to screen students entering the division for potential for the potential need of gifted services and they could ask questions like
114in what areas do you feel your student excels so the goal is to become aware of potentially gifted students when they enter our division so that no students fall through the cracks we'd also like to develop and expand a bridging program from elementary to middle school and middle school to high school so that is where the gifted teacher of say the middle school goes to the elementary school says hello to the gifted students takes questions just gets introduced i'd also like to create a protocol ensuring consistent outreach methods are used in all communications such as remind google classroom canvas flyers things like that and standardize stafford county public schools gifted program terminology so our indicators of growth and success is monitor access to information on the stafford county public schools gifted program website and it
115would be measured by increased traffic on communication avenues such as elementary middle and high school newsletters and also the number of students participating in those bridging programs so now for hannah rationale for the equity portion is that we the scps gifted program is to remove barriers and encourage equitable representation of our students by providing the tools and resources to support our diverse population needs some recommendations some recommendations that the committee would like to make are to build support for students to develop transition skills they'll need when entering in the gifted programs or advanced course work grifted students often have a lot of problems with things like executive functioning and we need to make sure that all our students have those necessary skills another recommendation is to expand opportunities by making sure more languages are represented
116in our communication media like websites and emails and we also need to be sure to make sure there is differentiated instruction in the classroom too we would also like to establish goals for better representation communication and success and we'd also like to increase the total number of students identified for gifted services from underrepresented populations a way to do this would be to add an additional screener opportunity to catch kids who maybe didn't take it in second grade an indicator of growth and success would be the total number of students identified for gifted services from under-represented populations increasing by 10 percent until representation reflects the actual county population given that it does not currently another indicator would be retention in gifted programs and advanced classes it's essential to maintain well to maintain the representation of a
117represented populations thank you okay our last topic and arguably our most important topic is professional learning and if we give professional learning to our gifted teachers then it provides a better good quality for the students in those gifted programs so gifted resource teachers use their understanding of cultural social and economic diversity and individual learner differences to inform the development and improvement of programs supports and services for individuals with exceptionalities gifted resource teachers use their understanding of the identification process gifted characteristics and differentiation to lead division-wide professional learning our committee recommends that for students the teachers be provided with professional learning that supports their social and emotional learning and executive functioning needs of the gifted students and in addition we want professional learning to be given so they understand the identification process and be able to
118recognize characteristics in these gifted students along with differentiation techniques and strategies some indicators of growth and success for this would be a large number of classroom teachers that actually complete these local professional learnings in the identification gifted characteristics and differentiation courses and another indicator would be a large number of classroom teachers who have a gifted endorsement or the local professional learning in gifted identification and we also advise that gifted research teachers should participate in plc's work alongside esl and special education teachers and social workers and counselors i have several thank yous i would like to extend this evening first of all thank you to all of you for taking the time to hear our recommendations this evening and a special thank you to our staff liaison rep young i've been on the committee for many
119years now we've never had such devoted attendance and participation and help and encouragement from a board member and that makes so much of a difference especially when we're meeting virtually it's hard to um you know at the end of the day to to keep that momentum going i don't think she's missed a meeting this year so we appreciate your commitment to the work that we do and we're so glad to have you on our team i would also like to recognize the members of our committee again we met completely virtually this year and attendance was fantastic everyone showed up so religiously which is great considering the last thing this year many of us wanted to do was get on another video call at night as a parent of students in the committee and as the
120vice chair on behalf of the chair myself i want to just thank everyone who was appointed to the committee as well as the community members that joined us throughout the year to come to this culmination and lastly i wanted to thank dr fellinger for figuring out how to facilitate our meetings during this new era we're a hardworking and opinionated group with a lot of ideas and it's hard to keep us on task in person and she did a masterful job of doing that virtually additionally if you have any questions for us we'd be happy to answer them for you any comments sure thank you all so so much for your commitment i just can't thank you enough for the work being teachers and parents and especially the students they just was just amazing working with
121you all so encouraging and the work that you all did on your own it just fills my heart with so much pleasure to work with you all so i appreciate you all thank you dr bellinger any other comments the only other one is i would say to the students thank you for getting involved and make sure next year you say to other students even if maybe gift advisory isn't their thing we'd love to have them on some of the other committees um this year we didn't weren't able to have somebody on our finite advising fine and performing arts but that was so much insight that was gained by having ural's perspective so encourage them that there are other areas too if the gifted advisory isn't theirs but again thank you and thank you all for
122your work and for the specific recommendations so again thank you all for your work and hope to see you next year [Applause] all right i do see mr foamer in the back i'm going to look at the board would you all like a five minute break before mr foamer gets into the no no okay okay i was just trying to be open to the board if they needed a break so i was trying to the bathroom okay go ahead all right all right mr foamer why don't you take a minute to get yourself set up and please note board members the copy is at your place are you ready sure all right good evening board members uh if you recall i was here a few months ago and kind of gave a mid-year update and
123maybe late january early february on where we were currently projecting at that time there's been a little bit more certainty since then and so i'm i want to provide that update and i'm going to go over revenue the main impact there is our state revenue and the adjustments that we've made there we've also had some expenditure savings and then i'm not going to go through each individual project because they're in your um the agenda items for this evening i just want to show the impact of i'm approving those projects to our overall budget for fy21 so state funding there's been a lot of uncertainty that's kind of the theme with our state funding for the past year and a half so if you recall during our fy 21 budget cycle so not this most one
124we just finished but rewind uh to the previous budget cycle covet hit kind of mid that budget cycle a couple months before we had to adopt a budget and so there's a lot of uncertainty uh we had to build in a contingency so the state was telling us at that time uh hey we're they didn't adjust their calculation templates and said we're not gonna do that at this point because it's already uh you know the end of march april but beware we might have shortfalls in and sales tax or enrollment might decline so we adjusted our enrollment at that time that was in our budget which reduced some of our state basic aid and then we also set aside three million dollars in our state what we call our state funding contingency our unfunded contingency
125we set aside with to kind of cover us if there were fluctuations in our state income or state revenue so since then though the general assembly acted and on february 27th they adopted those amended changes on march 9th we got the released state calculation template we talked about it earlier in the evening it was mentioned by chairwoman hazard about the no loss funding uh the hold harmless for our enrollment adm at the state level and so what that did was assured us that our three million dollars in contingency that we set aside we would have that funding available for this year and on top of that with the whole harmless it actually increased our basic aid so we saw a total swing of state revenue of over 6 million dollars that we had not budgeted
126for in addition to that looking at our smaller revenue streams our federal funding expecting a shortfall there 400k we don't have a um a large amount of federal funding in our operating budget as it is but they're with the the way the year has played out and we won't know for certain what that looks like so we could recoup some of that by the end of the year but we also have some miscellaneous local funding that could be facility rentals it could be fees that were charged that we turn around and pay to bus drivers for field trips and items like that so a lot of those are offset by expenditure savings that you're going to see in the following slides so to recap the revenue we had an increase in our state revenue about
127three and a half we had a state contingency that we set aside of three million and then the shortfalls in our miscellaneous and our federal revenue comes out to a total increase over our budgeted of about 5.3 million dollars touching on our expenditure savings and some of the factors that uh that affected that from the beginning of the year until now i mentioned because of that larger uncertainty at the beginning of the year we actually implemented a hiring freeze and that was just for some non-critical positions you know we weren't turning away teachers if we could hire a teacher we were hiring our teacher i just want to make sure that's clear so there's a limited number of positions there but we did have a lot of vacancies you know 75 to 80 range for
128our teacher ftes we drivers has been a discussion recently and that's been in the you know 25 to 30 throughout the year and then we've had other service staff whether that's administrators we've for instance a transportation supervisor that's been vacant most of the year so in addition to that we've seen a significant decrease in our hourly work and overtime so transportation although we've are fully back in school and our all of our drivers that we have are driving we're not doing the additional runs for as much of the sports or the field trips that we normally pay for hourly work for and so we we have more runs total because we're not putting as many kids on the bus some of them are virtual so it's kind of balanced out but a big decrease in
129our hourly for transportation and then our substitutes have seen a pretty big decrease in what we've had to pay off for substitutes this year we've had some other non-uh compensation lines the end of may is where we kind of have a deadline for our departments on our non-critical spending so we'll have a better idea of our non-compensation savings after the end of this month right now we know we have fuel savings about 500 000 and i'm estimating another 500 000 for non-compensation savings but that could be a little bit higher it could fluctuate a little bit i mentioned the hourly payroll savings of about 1.4 substitutes 1.6 and that's teachers and drivers and then on our contracted salaries and benefits projecting right now at 3.3 million dollars for a total on the expenditure side of
1307.3 so previously over the last few months you guys have approved a few projects for us to move forward on this summer and to pre-order some technology that we needed for to get in in time so we did the kitchen ac installation at our remaining school that we could not do in the previous year we did hvac improvements to our pdc building and also replace the fire alarm system at rodney thompson and as i alluded to we pre-ordered instructional technology with the goal to receive that prior to the 21 22 school year additionally tonight you have five projects for action i'm totally about 985 000 and a instructional software item which totals 156 000 and there are information items for tonight which would go out to action on june 8. we have nine projects totaling
1313.4 million and we also have replacement of 15 school buses for a total of 1.7 million so taking our surplus and reducing it by those items coming to the board tonight into for either fraction information and infraction at the following meeting it brings down our net surplus to 3.3 million i want to inform you that approximately 2.5 of that has not been appropriated so we actually can't spend two and a half million of that additional state revenue without going back to the county board of supervisors so with that i'm uh i'd love to take any questions that you have all right any questions or comments young start us off i'm scared when dr chase is not asking question i'm like what am i supposed to do okay okay uh yes uh i don't know this
132is the right place to ask this question but you will let me know i'm sure um so why did i write spending spree interesting um so the positions the i think you answered one of the questions i had the positions that um are on freeze where they knew or already opened vacancies those were open vacancies there were open vacancies and you said that sorry i didn't mean anything i just want to say we lifted that freeze pretty early on you know as soon as we needed them uh we lifted that and and got them into the building or into the schools and so is the transportation supervisor that that was going to be under barry correct it's a supervisor that reports the barrie that's been we've been trying to recruit for okay and so now
133you have to recruit for that we already replaced barry uh mr baldwin that was at the last couple of meetings and so now he's working on we got to the point where um when we identified when barriers are tiring let's find barry's replacement and then let barry's replacement find find a supervisor okay that sounds like a great idea and then um we we talked about this one before well we clearly have a line item that states how we are planning to communicate with staff um for next fiscal year like how we funded the raise and what the plan is for the next fiscal year in terms of where the raise is going to come from being that you know we created this race so i guess a lot of that will be completed during the
134next budget process as we get into building the fy 23 budget and determining what those raises are okay so we'll be kind of explaining that to staff and then to the board of supervisors i mean that will come right yes that's a plan yeah you have a you know me with my plan you have a plan for that yeah and so we we started that um you know back in december when we talked about the three-year implementation for our teacher scale so that's the the big implementation that we have left and so we were able to do the first year of that and we're going to have to reevaluate that and then implement that in the um subsequent years okay thank you sounds good dr chase comment yes so i just always like to to
135make the comment that um i didn't realize until i got on the school board that if we don't have a if we go over budget we could be sent to jail so i just want to say uh thank you very much uh mr falmer for making sure that we made it to the end of the year with a balanced with with enough money to pay our bills thank you ms healy i i see even with the proposals there there may be some funding left even if it's not appropriated so i would um like to ask the staff to take a look at drew and see if there's anything we could do um short term to try to you know make some enhancements there um and and also the north stafford edition since that's not funded
136in the cip um this could potentially be a source to fund that um that fine arts wing so you know i i don't have any objection to you know to what's being proposed and i'm very happy we're getting new buses but this kind of surplus is incredibly atypical and i think we should take advantage of the fact that we may be able to do some um some improvements that have not you know met the the um you know the list yet by the by the supervisor so i would like to consider that and i i'm assuming there's you know there is several million left and i think we could you know put that to good use at you know schools that are are are in need um i know we can't do you know all
137the drew needs but surely there would be some some really um you know good improvements that we can make there that would enhance it for the the staff as well as the students and and their families and and i also i want to look at north stafford i mean particularly since the supervisors did not even put it on the cip i mean what are the odds we're going to have an extra two million dollars left one year i don't think they're very good so it's something i'd like to you know talk about as a board even if we need to go back and ask for that as part of the you know ask for it to be appropriated for for that particular purpose because i'm assuming that you're pretty much putting what you see the
138need is on here because the clock is ticking for the the fiscal year correct and um i'm glad you mentioned drew and north stafford because there are two that we are you know identifying of what can we do there in the short term knowing that where they fall in the cip and we are developing like a multi-phased approach for drew middle school and so we are it's you won't see it because it's it doesn't cost over a hundred thousand it's a smaller amount that we're able to um start kind of some preliminary design phasing work to to come up with a plan for drew that knowing that we can't wait i forget when the county has it in the cip forever 32 yeah so it's outside 10 plus years to do a renovation at drew
139and if you've if you've been into related we know it needs some work and so we're definitely um working on that um i actually met with miss ivory earlier in the school year john went out there recently and we've had our o m staff out there and um now that we know where it's at in the cip assuming it doesn't change in the next cip we know we need to do some short-term work there to buy us time one of the items is some furniture replacement is coming for coming forward tonight that a lot of that is actually for drew we've worked with ms ivory and we've been slowly trying to replace some of the items there but we can kind of do a full replacement of their old furniture there and get them at
140least fresh furniture and that's one of the things that we can replace there without if it was to get a significant renovation we don't want to do work that we're then tearing out five years from now so we're looking at projects that we can do to give it a facelift and but but you know a wise investment and at north we're kind of doing something similar for the fine arts wing we've we mr anderson and i went out and met with dr hornik and the fine and performing staff the three or four of them actually and they expressed their major concerns and so we're in process of at least some of the short-term fixes that we can do to make it a better space thank you thank you chris excuse me that was coming mrs
141randall um can i ask when you're saying furniture for drew are you talking classrooms are you talking for classroom okay so would this help with like the science rooms replacing some of their cabinetry sinks and uh things that they need to hold their equipment or are we talking student desks so it's more student desks i don't have the exact list but when you get into the cabinetry it's something that would probably be included in a renovation if we were going to do it but i know that's been a discussion that we're having internally i just don't know where it's settled and on our final quotes with the furniture okay and also how many buses did we buy last year um so we used some federal dollars i think to so if we're talking fy21 it
142was about 10 buses in the budget and we purchased an additional five with federal dollars and then in this upcoming budget we have 11 buses plus now would be the additional 15 and obviously we're identifying our oldest fleet that would be um expiring so 11 buses plus the ones yes ma'am okay for this year for coming yeah so including yeah for yeah so the 11 buses will be july 1 because it'll be in the new budget cycle and then these 15 would be purchased prior to june 30th okay and then when you said there's been a decrease in substitutes but are we how how are monitors because we i know that some subs have been like sort of come to school we'll find a thing for you and then there are monitors in classrooms and
143with all of this we're still at a decrease yeah we are you know some of that uh beginning of the year with being virtual if a teacher has a cold you know they can still teach where in the past maybe they couldn't come in or if they had an appointment or something they were able to work it into their schedules they haven't had to take off as much time as in the past you know that's one factor so are monitors being paid the same as a sub um honestly i don't remember i'll have to check it's a lot of time for our monitors if it's a true substitute yes they're getting the substitute rate if we're pulling them in and they're monitoring that classroom sometimes we might be able to pull an admin assistant in
144there in some of the schools it depends on who's available maybe there's not a sub available okay and all right i i think that's all i have for right now sorry all right ms young i think you said yes sure um so i i was looking to see if we we could uh speak on drew we're planning on having um it's on the agenda right to talk to about drew under three-on-three yeah did we get it on there we yeah we will have and middle school growth in general okay great it's sort of a broad topic that we can take i think with some of the document oh excuse me i think with some of the documents we received tonight we have a lot more talking points oh okay so um i visited drew with
145with dr chase and principal amy ivory you know toured the whole building with me and i'm not going to sit here and give any details but i am appalled that we didn't bring it up earlier so thank you dr chase to bringing that to our attention and thank you miss healy for mentioning on several locations that you would like work to get done there definitely miss randall mentioned the sinks and it sounds like you're saying that some of the things if we're planning on fixing that structure that you don't want to replace them but if they can't wash their hands in that sink i have a problem with that so we do need to figure out a way on what it is that we're going to do and i would like nice furniture but if
146i'm looking at the walls and i'm sitting in a classroom and i'm 10 or 11 or 12 i would like some nicer walls to look at um you know i'm putting myself in a position of not only a teacher but also a student and i would like that fixed cleaned up nicely i don't care if we have to paint it meanwhile but it needs to look a little bit better than that so i just want to say i agree and our our goal is now to go in with with knowing that drew has been pushed out even farther that our goal is to go in and see what we can identify some of it you won't see come back to you because these are smaller items that we can fix but typically if a school
147is going to get a major renovation we don't do major work to that because of the timeline but now with the timeline getting pushed farther back we've hit the point where we can't wait any longer appreciate that thank you so much miss hazard okay i just thought of something and this this is maybe not relevant but the students that are not even born yet they're not even on that birth chart right may get to drew at the time they have the addition done on this on this plan that's a long time yeah that's not that's not right not not with you but i hope to you know you can make that point to our supervisors that we have a population that is um not being treated the same as the rest of the county now
148that is equity dr warner i think you were next yeah first of all thank you for the information i'm sort of surprised that our fuel savings are what they are given the double runs that we're doing to move students um but i guess we do a lot of field trips and other sporting of athletics and stuff that we're not doing so in a typical year we actually have historically done double runs the new schedule will actually provide us to not do as many double runs but i think you're saying because of the smaller right um and and so we'll i'll say fortunate from a transportation perspective is 40 of our students are learning virtually which means we're not having to transport them which helps play into the routing and then the fuel savings and and
149thank you for um helping us put aside that three million contingency fund because i think that's you know that's really where this two and a half million is is coming from but um last meeting i think i sent you an email afterwards so i believe that you will be bringing the fab some recommendations on drew at some point so we will be bringing it to the board these we i toured um drew as well and it definitely is in in need of some tlc and it's not going to last until 2032 when the board of supervisors has pushed it out and and the needs are great today i can't even imagine um seven years from now i agree so thank you all right um also uh just in the in the big picture just so
150um people understand i mean we have been dr chase and dr warner have both referred to about that three million dollars we did that and i know you set this up but just for people to understand why did we put away three million dollars last february is because we were smart is because we were conservative and because at that time there was no guarantee that adm was going to be held harmless which was something worked over the summer before mr fulmer called and i said we got to just you know start arguing for this we did not know at that time and so i would like to say to our staff thanks for making sure that we were protected because there is no guarantee at that time that adm was not going to be protected
151we did go down 700 students we would have needed that 3 million dollars to meet the needs of our of our students what i will say to board members when you're looking at the page i guess it's 10 remember if if and again this is not getting out ahead of the board but also saying should the projects that have been recommended be approved that surplus does say that 2.5 has to be appropriated therefore that means we need to be having those conversations with our board of supervisors of why this is important now i would say in general we need to be looking at all the older schools um also you know looking at heartwood i know some of that you know there are like you said those smaller things that need to be out there
152so we just need to be looking at all our older schools i agree very much with drew but again seven to ten years as we go forward with nothing for our older schools in general is just not something because in the end if we don't start fixing things as they are getting older it will become a major renovation and then on top of our um on exactly on top of our uh growth we have now multiple multiple multiple needs as you know but again my thanks to you for putting that aside because really last year when we started nobody knew the financial situation remember our board of supervisors um cut the tax rate so i'm saying people were being conservative and i appreciate so much mr fulmer your comments um and doing that and getting
153us ahead so again it was a surplus for that rainy day fund which just so everyone knows school boards cannot carry any surplus forward we do not have rainy day funds we don't have reserve funds like the board of supervisors so we sit in a very different way with our budget and so i appreciate it increase all the kudos no you're not getting another raise and i just want to add something on to miss hazard's comment and and respond to ms young's comment i might have misunderstood miss young's comment but you have had drew middle school on your cip significantly before this year matter of fact two years ago it was your third priority behind high school six and the uh 18th elementary school so i i don't want the public or the school board
154to be under the impression that drew has all sudden become a high priority it's been a priority i'm sure it's a priority before i arrived here but the day i arrived it's been on your cip plan um and unfortunately has been pushed um as people already indicated to a date that's um unfortunate and unrealistic so um i know i'm i hope people are not surprised when we're talking about drew dr chase would know that the first time i visited drew when i uh took the position my first reaction was um this school needs a lot of work and it needs to work now um so i just don't want people to think we just woke up and realized that you had problems yes dr kinsey you are correct that that is a misunderstanding um true
155was a priority but now it becomes an even bigger priority because it's pushed out and yes we knew about drew but i actually went into some of the classrooms which i haven't been before you know when the arts festival is there i think we met there once but walking the hallways is not the same as having a tour of every single classroom and for that reason i think it's very very important that we even push it even higher on the list um so yes we were concerned about other schools being priority but definitely drew is now one of my top priorities thank you mr fulmer and thank you for accommodating letting our advisory committees go first i felt that not that they weren't waiting to hear your report however i did want to give them
156that opportunity next we have our citizen comments so we a lot three minutes to each speaker or group speakers are encouraged to provide a copy of the comments to the board clerk any speakers shall identify themselves by name organizational affiliation and if this if the spokesman represents an organization speaker shall announce the topic or purpose of their comments the chairman reserves the right to restrict the total citizen comment received to a predetermined maximum number of minutes with the approval of the board any citizen comment which is profane abusive or which threatens imminent physical harm shall be ruled out of order by the chair although the board provides the opportunity for citizen comment individuals desiring to register complaints against division employees or division programs services or activities may also utilize the procedures outlined in stafford county
157public school policy 1113 also we have a stoplight system but i will as of right now we have had nobody sign up for public comment this evening however if there is anyone in the audience who would like to speak feel free to come forward and come on forward and um if you will introduce yourself by name and then at the end there's a clipboard let's see to my left your right to just sign in over right behind you after after you speak though thank you ma'am i'm cecilia shiva i'm from griffith's whitewater voting district i am not from a group or organization my topic is awareness for the critical race theory there were training sessions for stafford teachers in may about culturally responsive teaching i came before across articles across these terms in articles that
158i read also that critical race theory comes along with these terms uh also under ethnic studies or racial sensitivity training um according to the washington dc based think tank heritage foundation which is the president uh k calls james is african-american civil rights leader this theory boils down to three points i mentioned too individuals are either an oppressor whites or victims everybody else america is systematically racist and must be dismantled also they say crt teaches young minds to focus on nothing but skin color and power and how one influences the other in public and private life it promotes racial stereotypes and assumes that humans act according to their category which is race not as individuals another quote that racism is endemic in america students should learn that our nation was born out of the desire to
159to enslave other humans not as a struggle for freedom they the proponents of this theory believe that the government should racially discriminate today and in the future i talk fast to get through all institutions in the u.s should be dismantled because they supposed to be racist i'm asking how could president obama vice president harris make it to the top north stafford high school senior tammy oberlevy made it to a one million dollar scholarships and this rating is on the waiting list on harvard and she is african-american why do many people want to immigrate to the u.s if he is if it is so oppressive here and i heard african-americans testify that there is no systemic racism here today although they experienced it in the past other examples of critical race theory teaching in some places
160are these white males had to write a letter of apology to the people of color and women second and third graders are taught whiteness is synonymous with evil police would systematically and deliberately hunt down and murder black men why teachers are guilty of spirits murdering black children to me it sounds like lies straight from hell they will damage our children white students will get embarrassed and ashamed black students may may will or will develop resentment maybe hate which can lead to violence there are other problems we see a critical race theory for example eliminating the merit system which the american medical association already did or in mathematics supposedly if only one answer is correct in a problem this is supposed to be racist in some cases students were given a different textbook based on race
161which contradicts federal state and school laws where we should not discriminate based on race parent and other initiatives are fighting i just want to ask to be um richard richielen with vigilant and uh inform people if this comes to stafford inform the parents about what this is and give them the chance to opt out of this or if you can to stop this movement thank you thank you thank you for coming tonight if you would like to provide your comments to the clerk she can also circulate them if you prefer and if you'd sign in thank you very much i always forget to ask you all to do that so is there anyone else this evening who wishes to address the board okay again seeing nobody leaping over the seats um i will close comment
162a public comment for this evening um we'll move on to our board committee reports any standing committee reports this oh evening dr chase you want to start us so um the cgs governing board met on may 20th at 4 pm our meeting was held remotely via zoom the board approved the director's choice for a new cgs program manager we also learned about the proposed change to the math curriculum sequence in the past all students entering cgs having completed geometry must take ap bc calculus during their junior year following the recommendation of the recent state evaluation of the program and in consultation with math teachers in the program junior year math would now be apa b calculus and students wanting additional calculus could take apbc calculus in their senior year after consulting with stafford county stakeholders
163dr nichols is supportive of this recommendation as am i the governing board will vote on this item on june 17th hearing no objections from this board i will vote to support this curricular change so if you have questions or issues let me know and i'll be happy to take that into consideration dr chase thank you for giving us that information can you explain again why you are in favor of it so that we could understand it a little bit better yes so the state evaluates governor school programs every five years and so the way it currently is in junior year you're taking a year-long it's basically two a full year of college calculus and that's and and the way cgs works students only have math class twice a week so it's it's a lot and
164so it's a challenge for some of the students in the program they'll students will still have the opportunity in their senior year to take bc calculus and they're also going to add some multivariate and linear algebra to that for the students who want that students who don't want more calculus can take ap statistics in their senior year if i'm trying to understand this so are are you saying that they're proposing giving half as much math in the junior year as they're offering now that's what i'm saying yes wow that that does i mean i've i've gotten complaints about dumbing down with this math curriculum and to make it not available to me is not really fair to the students that want to not only complete that but do something different in their senior year so
165in effect what we're doing is taking away an opportunity from the students to advance their math while they're in high school so i i do have some concerns about that because we are in the process of you know expanding you know the enrollment as i understand it or certainly reaching out for for students um you know in the governor's school and i would hate to see us cutting back opportunities um i mean i've gotten a lot of questions from people about this state proposal regulations even come out we're not required to do this this evaluation was the evaluation of cgs so i think i mentioned that there's every five years the program gets evaluated and they interview student they interview you know students parents teachers in the program and so for some students who took
166geometry in eighth grade they're not able to do bc calculus in their junior year and they have no other option and so that's sort of part of what's driving this is a b calculus is a more reasonable calculus for those students and we just don't have the staffing to offer all these different options of of math so bc calculus will still be available but yes there are students who will be sort of losing the opportunity to take both bc calculus and ap statistics can we get a copy of that evaluation that was done that came up with the this recommendation i i will ask for it yeah yeah i'd like to see that yeah and my second question was going to be how much time do we have and should this be a board decision
167or how are we planning on just agreeing that we're going to do this i'm going to ask dr nichols if he wants to add anything thank you dr chase yes this was brought up through the cgs um assessment when they came in from the governor's schools and look at the programs and there's been historically when i spoke with the director historically looking back and she was working on her data we have a lot of kids that drop out of governor's school come their junior year and a lot of it is with the bc calculus not all kids in governor's school are gifted in mathematics so you do have some kids that will struggle in that area by changing this hopes are one to go along with the recommendation from the committee and then to look
168to keep our enrollments up but also giving students the opportunity to take in their senior year they also can take and we've had kids take extra math outside of governor school as electives because again they have more opportunities with the eight classes each year so they have we do have students who can take de statistics outside or ap statistics outside of the governor's school but they did feel strongly and the teachers supported this with the governor's school also that by making this change and it will phase in over the next two years it won't happen automatically because we still have our kids that are in there but it will change that way and they feel to be a lot more successful with the students in being successful in math is the way it was explained
169to me i look forward to reading the evaluation i sometimes it helps if we can see how what it was based on i trust what you say dr nichols and and i appreciate your explanation dr chase but what any time we're talking about withdrawling and opportunity for our students you know i i want to hear more about it because that's really what we're doing and i agree they can take other math but if if they have to wait another year to take something they could have taken in the 11th grade then they're still going to miss they're going to miss out on something but um so i had this conversation not too long ago with dr kisner not about this particular but just kind of like the math direction and one of the things that
170i kind of think about this is that sometimes we put kids on a math conveyor belt and it becomes a check box hey i did this i did this i did this and they don't necessarily have the developmental skills so i kind of find that a b calculus like a blessing where these kids can learn the math skills and then continue to do the bc in the following year and honestly you can do bc calc and ap statistics at the same time so your opportunity for if you're a math want to you could do that in your senior year so you i i don't i honestly think it's sort of a win-win where the kids get to develop a little bit more of their math skill and honestly math skills a lot of confidence in
171what you're doing and how you do it and so i kind of um you know i can see where some kids super want to jump into that bc challenge but i just think that by offering it in in in separate years gives those kids to further develop their challenge but still not take away the opportunity to do statistics as well so just wanted to throw that out come in sure oh oops dr nichols question is so i was just asking buzz because i'm inquisitive about it and um you know just hearing about it from dr chase alone was not sufficient so i too wanted to see it but i was just interested in knowing how it worked and i'm not an instructional designer so i know that that's on you all to do it was
172just a question as to did we just do it from the instructional design and as teachers and you know principles we did this decision or you looked at the data alone but also talked to the kids i just wanted to make sure that they are the ones that are also expressed and said hey we would like to see xyz was that that was that miss grigsby led that effort and then when they came out with the results of their evaluation she did confer with her math teachers in the cgs program at all all the sites and she also talked with our principals who have governor schools mr hornick we talked two weeks ago before the governing school board i think last wednesday about that he looked at his teaching staff i mean to offer more
173it does come down to a staffing issue if we want to expand more math in governor school that becomes an issue also they talked about the students she did talk to and they had some students in evaluations technically one one of the students is now a actually would be the bc calculus teacher who's in one of our sites who was a former student also had a concern with a lot of the kids and things in conversation going through she had some insight into that also but it was not just one decision came through and then i also worked with lod and looked at our math coordinator and we talked about it also as instruction yeah you need any previous uh students um i'm happy to give you some names i'm sure you could all right
174dr chase dr warner i think you're next that's okay um so we're not really taking anything away we're eliminating bc calculus as a requirement but it's still available as an option well so the way it works is what we currently have in junior year is what's called apbc calculus which is both a b and b c in one year so now what we're saying is you'll just have a b in the one year along with some special topics and then the following year you'll have bc plus perhaps these extra topics of multivariate and linear algebra so it's you're taking away a little at the same time you're trying to add a little bit to make up for what you're taking away um but it is um i mean and and i mean apab calculus is
175basically your first semester of calculus in college right apbc all in one year is a full year of calculus in college i'm just thinking of it from the perspective of someone who taught chemistry at university math skills are so critical that giving them a little more time to develop those skills is not a bad thing and especially if there's a pressure from staffing it it makes a certain amount of sense because they still have the opportunity it's just not going to occur in one year so i i i think it it may sound like a excellent change but i would like to see the report is so i i know you're saying governor's school ap governor's school bc but there's also ap ab and apbc and just so would they be sharing and you were
176talking about math instructors for example currently in stafford high school for example if you want to take bc calculus yes it's only offered in the governor's school so what happens is kids who are not in the governor's school take bc calculus with the governor's school children because we just don't have enough math teachers you've heard me just go on and on about that and and so you know i'm very pleased that that our principals are coming up with ways to give students opportunities to have those classes but it's a challenge because in cgs math is different days and so students have to do quite a bit of scheduling gymnastics or counselors do to make that work okay thank you all right other standing committee reports ms randall um so i had stafford county parks and
177rec last thursday and they did a really nice presentation of showing us and being excited about bringing back uh their summer programs which were gone last year for camps and for for all different kinds of kids with special needs kids just that of all ages including adults so they went through and shared with us that and they also shared with us that they were a little nervous because i guess the general trajectory of other parks and rec is that the employees did not return and in stafford that was not the case we had quite a number of the employees returned so they're in pretty good shape with that the other thing dr kisner asked me to share was that we would like to have some of the ymca in talking with the other commissioners offering
178opportunities in our schools for our students as like an after-school enrichment helping you know sort of bridge the time maybe that they're in child care that maybe they have some sort of an enriching opportunity um within our schools and so they were very open to going back and looking with their folks to try to see how they could and where they could offer some more opportunities for our young learners and of course that would also be opportunities you know like i said to help with not help with child care but just kind of supplement the time so it's not all in one place type of thing the other thing that they're having tasked um doc mr dudenhofer has asked for a destination playground in the north end of the county preferably um and he wants
179it somewhat substantial um and we so we're in the progress or in the process of bringing back information that would include equipment that would be like a splash park maybe something for children with special needs younger climbers older climbers i think up to age 12. so if anybody has input thoughts or sites they would like to be seen please send it you can send it to me or send it to parks and rec because we're all working together in the next month or two we're trying to get everything recommended and turned over to the board of supervisors thank you all right any other standing committee reports okay hearing none um i've had a special request this evening um from dr chase if she could give some comments tonight as she will be potentially unavailable at
180some upcoming meetings brief okay um so with the indulgence of the board i would ask that we allow dr chase that opportunity as she may be unavailable or okay so i thank you chairwoman hazard for allowing me to make a board member comment tonight since medical issues will prevent me from attending the next meeting and i will be remote for the following meeting i just wanted to say how much i have appreciated meeting with a number of principals over the past week this year has been incredibly challenging for everyone it is easy to get caught up in one's personal challenges and to be unaware of the challenges that others have been dealing with as a member of the school board i have one view of the stafford county public school landscape whereas principals see things
181from a slightly different vantage point as do teachers counselors nurses bus drivers cafeteria staff parents and students i am very grateful to principals for allowing me a glimpse through their eyes and i must say i'm very impressed our principals are finding opportunities for relationship building in this crazy time we are going through at some schools principals are teaching children about manners during lunch at another school we have a principal picking up a student every day to make sure the student gets to school and will graduate this year we have principals developing plans to maximize learning when we return in the in august we have principals planning on how to rebuild the sense of community that has been missing this year so to stafford county principals and administrators thank you for everything you are doing for
182the children of stafford county schools thank you dr chase all right with that we're going to move to dr kisner and to i'll start with you dr kisner and then i will let you defer to dr jones if he has any comments as well but i'll start with dr kissner okay thank you i just want to talk a little bit about kindergarten registration um currently we're at 56 of the kindergarten numbers that we had this year but that number is really not telling the whole story some of our schools are already at 80 percent other schools are down at 30 35 i'm not drawing a lot of conclusions except as you discuss redistricting and making the boundary changes i think it's important for the school board to remember that families are going to move into
183the neighborhoods they want to move into and they're not going to move into the to this to the neighborhoods where school seats are available so i encourage you as you pursue um some clarity and some equity and balancing uh the enrollment numbers to please understand that if you look at it division wide you may find yourself not receiving the outcome that you're looking at because again we're going to have some schools that lionel shared with you that are going to stay very low and others going to continue to grow at a much rapid rate based on the the preference of families when they seek to live in stafford so i just want to let you know and just so you know from last week to this week this is may 24th data i'm showing you
184sharing with you we went up from 895 to 1026 students so we gained almost 130 uh kindergarten children just in one week so we see this number growing each week i'll just let you also know um that we had our meeting with the every tuesday as you know we meet with the health department um we are partnering with the health department and different pharmacies safeway and great and giant pharmacies we held a clinic this evening at brooke point high school um we have one on june 4th at north stafford high school we sent in a survey out to parents to see who was interested in getting their child uh vaccinated you know from 12 and older and we actually had 1200 approximately a little bit over 1200 families that indicated that they wanted their child
185vaccinated there's many other options besides the clinics that that are taking place in the evenings at our schools um they're taking place at the hospital um they're taking place in fredericksburg and spotsylvania doctors offices and so on but it's been a great partnership it's also important to know we've been getting a lot of questions about masks and the governance executive ordered 79 which goes into effect on may 28th uh could uh will continue to make mass mandatory on school property and there are exempt exemptions to that that are listed in section c which i will not go over but it's on our website i just want to make sure that i'm clear that we are just speaking for the remainder of this school year um we've been told numerous times by the department of education
186and the health department that things could change um you know between now and when we return um in august but anyway um i just wanted to let you know that uh we have an interest of families to get their child vaccinated i just again want to remind everybody about the great learning adventure starting on june 22nd we still have available uh space so we hope people will go on our website and um and and sign up i will also let you know that we're doing very well in getting our contracts back we sent out 3750 contracts approximately we received about 3 580 contracts back 81 people have declined um to return and we have about 89 people that hr are tracking down to see um if you get their contracts or to see if they're
187planning to return but it's good to see out of 3750 we have 3580 um returned and then the last thing i will mention i just want to i thank dr chase for talking about the principles today i um i'm slowly transitioning back um to be on site this morning i went to visit um heartwood elementary school rocky run elementary school ferry farm elementary school and falmouth elementary school and spent time talking to the principals and visiting classrooms and again i've always been impressed but i i just will tell you teachers are working extremely hard kids are great our leadership is um balancing so many different needs and so i do applaud them and then the last comment i will make is that starting uh actually started last friday and all this week we are reaching
188out to families starting the conversation about the 2122 school year and getting people to um understand the virtual instruction option and and uh make sure that if parents are choosing that they understand the restrictions and limitations that come with um a virtual instruction so anyway i don't know if dr jones wants to add anything but um thank you no comments dr jones okay we wanted to give you the opportunity all right well moving on we will move on to our consent items do i have a motion to promotion to approve consensus all right and i think i've already heard a second so all those in question um i had asked at the last meeting that we review that hundred dollar fee for the jrotc other than the behind the wheel driving which is totally different
189and then industry certification licensure exams it's significantly higher than any other charge we have and i'm assuming that there is a a basis for that or um dr nichols i i can um have but we have a motion in a second for all right but this is part of the discussion this is part of the discussion i mean i had i had asked that we look at that and i did not receive a response unless i missed the memo okay dr dr nichols if you could respond i think yes ma'am yes i reached out to all the jrotc units and asked them to review and provide details of what they used it for and they came back that they used it for what we said there's t-shirts polo shirts some have hats shorts that are
190given to these students they're twenty to thirty dollars different ranges they also had their military ball that they put on which was anywhere from twenty to thirty dollars they also had on there that they do provide meals and things that they pull in when they go on these leadership adventures or not adventures but trainings that they've had and they also did say that they support kids who cannot if it is a hardship they do support other kids in that fundraiser but they all felt they all came back that they felt it was appropriate with the hundred dollars that they've been doing that is that uniform across the the schools they all have the same um use of that money i just i i know in some schools may have more i was a parent told
191me that um you know at the mountain view jrtc their child got a pair of socks and a t-shirt and and i i don't know about other schools or or even where it is today but i would just like to um feel that this is a uniform use of the of the funding it is significantly higher than any other charge we have um instrument rental for bannon orchestra 50 dollars i'm sure it costs stafford county public schools a lot more than fifty dollars to rent those instruments out every year and i don't have any problem with that but to say we're going to charge double because you know a student chooses to be in the jrotc when we we want to support you know our military and um and encourage our students to be in
192there not just for potential future careers but because of the leadership skills that they can take away from there i i would i would like to look at that again um certainly for next year but with you know we see we've got what how many million seven ten million dollars in excess funding this year um you know this this is a high fee in comparison to other fees charged you know for students to participate in a certain activity so just because it's been the same forever doesn't mean we shouldn't be looking at it can i ask a question so i had children who participated in chorus and they i remember having to pay for a chorus dress and it was not part of this fee thing it was just something i paid for so does
193this include everything or are there indeed things that a particular activity might require not but that there might be an additional fee does that make sense absolutely so so those these are the fees that the high school principals put together with their clubs organizations that they put together that are fees that they because when i saw that 100 i remember spending a hundred dollars on a on a um chorus dress so it it made me keep it no it no i mean we it was it was for four years kind of thing yeah so i just wanted to point out that that while that number looks i just wasn't sure because i i remember at times having to spend mon money for that so i just was curious great thank you part of those and
194i can tell you one that you're referring to they provide a polo shirt they provide a a t-shirt and another piece of i think it was shorts but there are some units that provide hats some units they get their name tags which they have to spend out and pay to get their name on there they keep those they did tell me that the there is alterations that they do now again cleaning is not 50 or so but they said they do try to clean it once more than once a year at the end um so those were the charges that yeah majority so i'm sorry yeah so if the if you i'm just hypothetically saying if you end up reducing that you will have to find money somewhere else to supplement the cost that you're
195using right now and sometimes you you cannot always go to the parent so getting that up front because the child wants to participate um is a good thing right is that what i'm hearing absolutely not okay okay would be things that from what they said when we reached out they said there were things that they would not be able to continue to do okay all right so miss young you and i are changing places isn't that that that movie you're usually the one saying it's not we want to help these people that don't have the money and you know well maybe they did say that the ones that don't have any money that they are in support of giving them what it is that they need is that correct that is listed on our fee
196sheet for any of the fees there for anything okay that's part of it all right i'm done all right all right all those in favor of the five consent items please say aye aye any opposed motion carries unanimously before we jump in with an action item i have a suggestion i'm just going to look to mr boatwright to make sure that i am correct i would be willing to entertain a motion for approval of action items 1 through 10 which are the project based ones there is a final one which is um i would call in a different category allowing me to sign something on behalf of either dr kisner but those 10 projects that we had approved last time i felt personally when doing the with dr chase of putting them on in consent
197was too much but i believe that we could do was vote right we could vote them all ten is that correct as a slave uh okay just um i'd like to make a motion that we combine action items 1101 to 11 10 for uh a vote is there at least a second then we'll have discussions second okay all right so looking at those ten discussion on those what any of those ten ms young i think so did you exclude 11 11 okay yes because it's a sort of a separate okay all right any comments all right hearing none i'm going to make the one comment probably i know i raised the issue about the turf fields i would like to just say it is not because i don't support turf fields i believe probably securing
198the information on how much it will cost is of use i do have concerns in limited budget years of how we should do that in the past proffers were used i did feel that the proffers that were used when building stafford high school of using the proffers from parks and rec to build that um turf field was the appropriate way to to move forward so that is my comment on that i am comfortable moving forward in getting those uh estimates that we can share with our um board of supervisors who many times i do hear um well we want all our schools to have the same things that it still all comes down to funding so that's just my comment on that one so hearing no other discussion for the action items 1101 combined all
199the way through 11 10. all those in favor please say aye aye any opposed motion carries unanimously then there is one more action item authorizing me to sign a certain vdoe form in the absence of the superintendent to approve second it's been moved and seconded any discussion hearing none i just have a question what does ap central office mean for mr fulmer's title what's ap um that's on the form here the authorization form would you say what'd you say missy accounts maybe makes sense and i ap central office if if that needs to be what's your title yeah i i suggest they have the director of finance i think we ought to promote the actual backup um does say that um assistant superintendent of finance and administration chris vollmer right but if you look at
200the signature form which is the important form that's going to be signed did that come from the state that came from the vdoe didn't it so that we're going to have to straighten that out with vdoe yeah well i suggest we have the correct information on there if we're going to designate we get the correct titles on there as long as that's the vdoe form we will if we can submit your appropriate title to them for processing in the future that'd be great thank you all right all those in favor please say aye aye any opposed motion carries unanimously next we have our information items the first item is in regard to the um five mainstream buses and ten special needs buses this would be using 2021 yes 20 fy21 excuse me annual operating funds
201any questions i know we asked some of mr fulmer earlier but if there are further questions no but mrs um hazard i would like to ask the board to consider moving this to action we're going to be competing with other school systems on limited number of buses and the sooner we can get this order in the sooner we will have those buses delivered how's the board my second i support that i'll make that emotion and mr foamer you can uh execute and mr uh anderson whoever is in accounts payable [Laughter] all right with that regard to that item so um ms healey is at a motion to move uh dr warner dude yep 12.01 to 11 12. all those in favor of moving it to action please say aye any opposed motion carries unanimously motion
202to approve all right motion to approve all those in favor please say aye aye any opposed motion carries unanimously thank you very much moving on to 12.02 this is about excuse me 12.01 now the approval of multiple construction contracts we have a list of um nine items on here are there any i know mr anderson um is right up here so are there any particular questions about any particular items sure ms randall start us off okay so when we were replacing carpet at um gale because it was also tripping hazard and i see we're doing it at conway are is there a reason why we're choosing carpet replacement and are we replacing it as a roll or squares i'm just wondering is it safer to just do like the i don't know whatever flooring is
203underneath the carpeting i'm just we're working with the principles and then we decide with them all right any other questions about particular projects all right hearing none this will come back at our next meeting next is the uh 12 point sorry miss anderson was there any on here that i think we always talk about you know having the products and the that you need because like ms healey mentioned buses you're competing but also you're competing with everybody trying to do the same thing because people were at home and um you know they're going to open up for school so is there anything here i know you're walking away that you think that is needed that we actually need to act on no ma'am but i wanted to say we really appreciate the extra funding and
204we need it for the schools so um thank you very much okay thank you you're welcome thank you great work you've been doing so i appreciate that just to piggyback off miss young um now item number eight was to replace the furniture for drew is that something are you sure that's not something that we don't need to move given that you'd like to have it for next year i would imagine um no ma'am we're actually evaluating a lot of the furniture at that school north stafford high school heartwood and then also preparing for some other classroom replacements with that funding okay great all right so 12 point excuse me 12.02 the proposed revisions to policy 2401 are there any uh questions or uh for ms boatwright i i don't have a question but i just
205have a comment i was just wondering um because it was such a small change do does miss bo i have to bring it back or can she just make that change i know it's not a big deal but it it it helps it was just like a sentence change to be updated i mean do you just want to continue to bring back i mean we'll need a formal vote to to add the virtual uh right to the policy and our policy says two readings however you may see it on consent perhaps if any of us have any questions before the next meeting we can send them to the superintendent who can pass them to mrs boatwright and if no board member has any questions then we can allow her to tune in virtually so she
206won't have to be here all night for her one line change in this policy yeah move it up i think that's where miss young may have been yeah it's going all right well our next one so stay in the area i think um is the approval of proposed revisions to regulation 24.01 exhibits to regulation 2401 cellular phone electronic and wireless device acceptable agreements at middle school and high school respectively are there any uh questions or comments just thank you for making some of those corrections thank you thank you for giving me the idea it certainly made it a lot clearer so i did speak to most of you about that and i really appreciate that opportunity and for you all to give ideas to make this even clearer and better for our families most of
207the changes are required right by the state mm-hmm all right hearing no other ones take that same approach with so i'm trying to write as much and not have to be here yes all night next time yes that's my plan i appreciate that all right the next two items are about board members serving on the advisory committees for next year and for the board standing committees i figured that we can somewhat talk among ourselves i'm not i wasn't going to drag us out tonight i mean unless we wanted to have a discussion this evening however board members may want to depending on what their future plans are how we want to staff those but give some time this week on the two weeks to talk about preferences on those committees and we can bring that
208we do have some time on this one because we have all of june so that we would start technically usually in july so this was just on for thinking purposes and moving forward um like i said if we um we have several weeks to get this um for the board to approve these uh appointments so with that i believe ms randall we can go into um how oops i will convene i did both of the committees i'm sorry i did advisory and the standing committees with the same caveat sorry i thought that was just easiest our next school board meeting will again begin at 6 p.m on june 8th and we are planning to go into a short closed session i will have ms randall feel ready to send i move that the school board
209of stafford county convene a closed meeting pursuant to virginia code section 2.2-3711a1 to discuss and consider the process for the superintendent search and to dispense with the attendance of the superintendent under virginia code section 22-22.1-69 second right it's been moved and seconded all those in favor please say aye aye any opposed motion carries unanimously we're going to um retreat to the back room and then we'll come out and if freedom of information act and whereas section 2.2-3712 of the code of virginia requires certification by the school board that such closed meeting was conducted in conformity with virginia law now therefore be a result that the school board of stafford county hereby certifies that to the best of each member's knowledge only public business matters lawfully exempted from open meeting requirements by virginia law were discussed
210in the closed meeting to which this certification applies and only one such public business matters as were discussed in the motion convening the closed meeting were heard discussed or considered right ms hall can you pull the board yes agree agreed yes all right is there a motion uh move to uh appoint uh chairwoman hazard and dr warner to um locate search firms for hiring a new superintendent or locating uh candidates for new superintendent firms right right all right is there a second second i'd like to move that we add miss randall to don as well okay no if that's not a recommendation i i suck and i'm fine with that amendment to my motion all right all those in favor please say aye aye any opposed motion carries unanimously thank you all have a great
211night you