001Okay, we are reconvening. Um, the October 14th, 2025 regular meeting of the Fairfax County School Board Governance Committee will now come to order at 4:14 p.m. Miss Lady has submitted a written request to attend today's meeting virtually due a medical conflict. She will be attending today's meeting from H. Hearnden, Virginia. All in favor? It is unanimous for those at the table. Is Miss Lady on yet or still on her way? Okay, great. Okay. In order, we're going to certify the closed meeting. In order to comply with section 2.2-3712D of the Code of Virginia, it is necessary for the committee to certify that since the Fairfax County School Board Governance Committee convened a closed meeting on October 14th, 2025 to the best of each member's knowledge, only public business matters lawfully exempted from open meeting requirements
002and only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the committee during the closed meeting. Do I have a motion? Dr. Anderson, a second. Mr. Fris, all in favor? That is unanimous for all of us at the table. Okay. We have uh confirmation of action taken in closed meeting. Uh Miss Marin, I uh it's me. I call on you, Dr. Anderson, for a motion. >> I'm sorry. This is hysterical. Um I make a motion to move policy 2611 as discussed in the closed meeting to to the full board. I'm sorry. I don't see 8240 first, please. >> Oh, I I didn't know we had >> I was working from memory here. >> Same thing, just 8240. >> I move that the governance committee
003send policy 8240 as revised and discussed and closed to the full board for adoption. I will second. All those in favor? We are unanimous for that motion. >> You have got to stop typing, Christina. >> Okay. Uh, I call on Dr. Anderson for a second motion. >> I move that the governance committee send policy 2611 to the full board for approval as amended along the terms and conditions discussing in the closed motion. >> Do I have a second? Miss St. John Cunning. All those in favor that is unanimous at the table. All right. So those policies on their way. So here we are in the public portion of the governance committee meeting and what we are doing is we are prioritizing review of some policies that have been reviewed and we just hadn't gotten onto
004the agenda. So today we are going to speak specifically around first three policies and then we are going into a um a grouping of policies that um we've selected that may have fewer edits to do. So we are going to start with policy 4450 communication between the school board and its employees. So Dr. Reid um would you please present and bring us up to speed on item policy 4450? So, thank you, Miss Marin. Um, policy 4450, we updated, we added a philosophy section, though it's my understanding that we may have that amended. Um, and that's new. And then we added um responsibilities. Uh, and really that was it. Um, those were the basic changes at this time. Okay. Uh, Mr. FR, why don't you kick us off? >> I have two things I would like
005to change. Actually, three. I'm going to read them and then I'll make motions. Um, the first is an update to the philosophy, which is a little bit more extensive than the other two have been because it's a little clunky in terms of reading it. So, uh, the new philosophy would read, "The school board affirms its belief that full consideration be given to the concerns of its employees and encourages their participation in decision- making affecting their employment uh with the school system." Um, yeah. So, I I move to Well, I've already shared this with everybody, but I'm going to put it in a fresh email. A motion by Mr. Fris for the proposed language and a second by Dr. Anderson. Mr. Fish like to talk further about that? No. Dr. Anderson? No. Okay. Um, is the
006language up on the screen um affirms its belief. Is that the only thing? >> No, that's not the only thing. >> Hang on. Hang on a second everybody. >> I will I have an email ready. I already sent it. But this is 4450. Okay, here we go. It's on its way. I'm including everything in one. All right. It should be in your inbox. >> And so, Mr. Can I confirm that this is language that you suggest to be included at pretty much all of the philosophy sections? >> Well, part of this is, but there were some issues with >> some of these uh philosophies do not lend themselves to this formulation without other adjustments. Very most of them do. This one does not. And so I've the amendment that I sent and just recent uh
007so it does add the the board affirms its belief that but then there are further changes after that. I'm I just don't know how to make it any easier. This is the same one. So you're going to strike to give so that it reads belief that full consideration be given to the concerns of its employees and encourages their participation in decision making affecting their employment with the school system. So that is the language up there and we will see this >> and the edits are there because I wanted to remove the word employee from being used six times in one sentence. That's an exaggeration obviously and then to standardize the format. >> Okay. So that's the motion. Um Mr. Fish has moved. Dr. Anner has seconded. They are not speaking further. Does anyone else have
008comments? Miss Mercy Jason. Um I don't either. So I will call the motion all those in favor that is unanimous at the table to adopt those edits. >> All right. Number two on page one uh it reads this is the paragraph beginning the division superintendent shall establish and arrange to regular me uh for regular meetings blah blah blah. First question is whether we have to say division superintendent every time we address the superintendent because we have plenty of policies that just say superintendent. So, uh, that's something to consider. Um, secondarily, I have an amendment to the end of this paragraph where it begins, it shall also be the policy of this superfluous language. So, we're going to strike, it shall also be the policy of almost there. There you go. So, you're going to strike.
009It shall also be the policy of And you're going to add the word additionally, comma. So it's additionally the school board. hear directly from representatives of employees at times made available for this purpose during the schoolboard's regular business meetings. And the reason for this, well, I've made the motion. >> I can motion. >> Okay. So, the motion is to adopt um those changes under section 4 responsibilities. >> Yes, >> Miss Marin, I apologize. I think I need to be clear about my presentation on this particular policy. Um, in the memo there's a highlighted sentence from Ellen Kennedy. So, we were a little unclear since this is a school board um and employees whether this was employees in the schoolboard office or employees writ large because employees writ large collective bargaining governs all of this and
010we would sunset the policy. But we weren't sure if you wanted a policy that was simply your direct employees. But I think if we do or if you do want something that's your direct staff, then we would want to craft something different. So at this point, um this was what was initially drafted and then the realization um because this was drafted last year, then the realization with the collective bargaining agreement uh being completed, I would recommend sunsetting this because really the interactions between employees and the board are now governed by the collective bargaining resolution. The other thing that I would add, so I I made these suggestions under the assumption that I guess this is permissible with collective bargaining. I didn't think it was. Hence, you'll see my third edit was to add section E
011shall be in compliance with the school division's collective bargaining agreement. problem with that is you're basically saying we're going to do all of these things unless it's not compliance with collective bargaining and none of these things are in compliance with collective bargaining. So they are it is it is basically nothing can stop a staff member from coming to a board meeting and sharing their views on any topic that could be under collective bargaining. But it is an entirely other thing for the board to solicit commentary about things that could be uh collective bargaining. And so I would be in favor of sunsetting the policy and in sunsetting it at the meeting when we sunset it, have a statement read with it similar to how we did on other topics. >> Thank you, Mr. Fish. Dr.
012Anderson, and then I have comment. >> Yes. Um couple of things and I'm just going to try to speak to all of these things even though some of them may no longer be the case. Um I do think we need to identify division superintendent in all of the places because we are speaking to the division superintendent, not the assistant superintendent, not the regional superintendent. We have too many people with a similar title. So it it I think it it's we should be clear. Um secondly, one of the things that I was going to ask under the responsibility section is to break it up into two pieces, an A and a B. And I understand the collective bargaining world. Um, but we still have a space where employees can still come and speak with us. And
013the section four here, I'm sorry, five here speaks to grievance. So there's other things embedded here. So I'm not sure how we would treat that. >> I think the grievance is also addressed in the collective bargaining agreement. So you would want to the collective bargaining agreement really um crosswalks to this. >> Sure. But we do have a host of employees that are not under the CBA because they are part-time or hourly. Some are and some are not. We still have thousands of people that need some sort of communication from us. Do we tighten this up to say that there's a CBA and it needs to be an according to I would hate to just remove this alto together because that will shut down the opportunity for anybody else to know how well can I go
014speak to the school board. Granted I do think that the first section under responsibilities which is arranging regular meetings that spoke a little bit more to the um 4210s which clearly don't need to happen but we have other people too that are not under a CBA that will want to be afforded the same um well they'll be want they'll want to be afforded the communication path. >> We could take that back and think about I would want to take that back to the collective bargaining team to identify for you specifically who is not represented and then what we might um contemplate doing. But I think uh this particular uh policy really uh the collective bargaining does cover for the vast majority of our employees. >> Can I just one last thing and I will say
015just going back to look at the title it is communication between the school board and its employees. So I wonder if we could lean more into how and when folks can engage with us rather than through staff which is typically what with the 4210. That's it. Go ahead, Mr. Chris. >> I want to with unanimous consent withdraw my second amendment which we didn't finish. Uh, and I'd like to make a motion to sunset this policy uh, and direct the superintendent uh, to work with staff on a potential policy for uh, communicating with staff who are not part of collective bargaining. Okay. So, let's just confirm. Uh motion made to sunset policy and direct the superintendent to um create a policy for language policy to create a policy that um >> develop uh to draft a
016policy for communication >> with employees not cover bargaining. >> Correct. for board consideration. >> Okay. So, that is made by Mr. Fr and seconded by Miss John Conning. Would you like to speak to your motion, Mr. FR? >> Uh, I think this addresses the big issue and I think when the board takes action at a future meeting, it needs to be accompanied with the statement about why this is happening. Um, it doesn't necessarily have to be timed with a policy that um pertains to represented staff. Um, but I think that would probably accomplish macro level goals. This policy in particular, virtually every element of it is dictated by collective bargaining. Um, and in far more specificity that the board has already adopted and approved than this policy. I think there are even parts of this
017policy that might contradict the collective bargaining agreement that we have. >> Connie, >> I agree. I think um you know this is the first year that we've had collective bargaining and I know there are pain points because things used to be done the old way and I know that's kind of a hard adjustment for everyone for employees and schoolboard members. Um but I think the more consistent we are and the more uh we follow what everybody wanted then it'll just be easier for us to move into that lane that everybody had wanted and tosset not just this policy but maybe other practices. >> Thank you Dr. E. >> Thank you. My wondering I have two. One, should we sunset this or just revise it because it essentially will have the same kind of title. >>
018Legal has um recommended sunsetting it. Okay. Um, and two, how do we get to this stage where we have a redline copies when there's a glaring issue that is in front of us, which is a CBA? I'm trying to figure out >> it was edited before we had a CBA. So, >> I was on governance when we did this previously, so I remember this. >> I don't even remember. >> Okay, that was my other wondering. Thank you. Well, I I expect that nothing's coming to us that isn't timely. So, I would have expected that it been reviewed. Um, I actually have I can support the motion and I had that question if it was suggested to us. I also wondered about policy 4510, communication with employee organization. That one was updated in 2024 to reflect
019corrective bargaining. 4510 is cross referenced in this policy. Um, I as I So, two things. One is as chair, I'd like us to move us swiftly through this one and then actually skip to naming school facilities and spend the last 15 minutes if we can seeing what we can swiftly move through of group B on this policy um 4450. What I want to share is I had that same question about impacts of collective bargaining on several other policies. Um, it was the contracts policy 4110. That would seem to be something that would be I want to just make sure that staff hear this. Um, okay. You ready? So in addition to this 40 also on our group P group B today 4120 contracts I this the philosophy isn't really clear but it also talks about
020supplemental and is this about the coaches the other thing about assignment of personnel policy 4230 that's not under collective bargaining suspension of employees which is policy 4280 layoff and recall 4290 discontinuence of employment 4411 support employee obligations and rights even 4418 I mean aren't all of these subject to collective bargaining now are these and have they been reviewed so for example um 4270.3 suspension of employees uh which is 4270 in the memo um it has actually the updated language is to reflect the collective bargaining langage the FU language. So, we've gone through a number of these HR policies as a result of collective bargaining to put the language of collective bargaining into the regulation. >> Well, that's the regulation, but is it the policy? I I guess >> look policy. >> Well, 4450 is not
021reflective of collective bargaining, right? So, but now I'm being told that some of the policies in group B are reflective. You could see how this could be confusing. And so I'm fine I'm fine to support the motion 4550. I think we also need to be clear as we work through the vernacular that we use in policies that unless we say schoolboard office employees that division employees or schoolboard employees are all of the employees in the school division. So can we be clear on that? So if it says schoolboard employees, that's all the people who work in the school division and schoolboard office employees would be particularly for the schoolboard office. Okay, that's cool. And then do we want to just agree on division superintendent rather than superintendent for all intents and purposes? That seems like
022a yes. Okay, great. So uh no other comments. Did you have another comment, Mr. Fish? All right, so I shall uh call the vote for policy 4550. The motion is to sunset policy 4550 and direct the superintendent to return with language for those not covered under the CBA collective bargaining agreement. All those in favor that is unanimous for those on the table just to it's 4450, right? It is 4450. Apologies if I miss that. Okay, wonderful. Let's turn to policy 8170 naming school facilities because we will be doing this soon. Uh Dr. Reed, do you want to present an intro to policy >> naming school facilities and then I see Mr. Fish is ready to go after that. >> Thank you, Miss Marin. Um this the purpose uh again in the memo updating October 14th
023is to establish policy regarding the naming or renaming and the permanent dedication or naming. Uh it was reviewed and updated by the office of facilities, capital programs, chief engagement and experience and legal. Um section one was rewritten for simplification. Section three the philosophy section was added and the term renaming was added throughout. Certain portions of the policy were removed as they are operational in nature. Several will statements were revised to shall to reflect items the school board desires to be addressed in regulation. The naming rights agreement paragraph section four was rewritten for clarification. And there's one legal reference that's been updated associated with this policy. Um there is a matching regulation 8170 and matching VSBA policy um is attached for your review. >> Thank you, Mr. FR. >> Yeah, I agreed with one of Miss
024Marin's comments about this that the philosophy needed a bit of work to align with I think the spirit of the board which is encapsulated in the regulation. So, uh, I circulated a draft change to the entire philosophy, and it would now read, "The school board affirms its belief that the naming or renaming of school facilities serves to reflect the values, history, and diversity of Fairfax County Public Schools and its communities." This policy guides the process for selecting names, and this part could just be, the second part could be cut. Uh this policy guides the process for selecting names for new schools, renaming existing schools, and dedicating areas of school facilities or grounds to honor individuals who have made a significant contributions to the mission of FCPS. Um so I'll make an amend a motion to
025amend the philosophy. >> I'll second it. >> Mr. First, you want to speak any further to your motion? >> Okay. I um I really appreciate it. It's really clear. We talk about the three different reasons why we'd be doing things, you know, new school, renaming, and dedicating an area. I don't know that I want to say that it has to honor individuals, you know, to to to recognize, you know, something significant or to rec I don't know. I just it doesn't have to be an individual, right? So, how could we like I wonder maybe we can noodle on that language while we go forward here in this conversation. Um >> that's reflective of the policy. >> It is >> to maybe it's to honor individuals and happenings or I don't know because we could just
026name a facility Western High School, right? Like it's that could be the new name of the high school. So >> the names are just for the like the gymnasium or the auditorium. >> Oh, that's just for the dedication. I see. Dedicating area. Got it. Okay, then I am fully in favor, which is good because I seconded. Uh, other comments, Dr. Anderson. Yeah. Oh, sorry. I know I we're in the open meeting, so I'm doing that. Um, Mr. Fish, I'm trying to follow what you have provided and what was currently there. This is in the philosophy section, correct? >> Yes. >> Um, the philosophy section as it stands, the red line says to recognize private and corporate entities. Did you drop that in what you >> what I just emailed around is the current. >> Okay.
027It's not what you sent earlier. >> I don't remember exactly what I sent earlier. The version that I have in front of me also has this language that >> I could barely see that, but I don't seem to have a new version that has come. >> The subject line of the email is 8170. >> It just hasn't populated yet. >> Dr. Anderson, the the part of the sentence that talks about recognizing private or corporate entities was connected to naming rights. So if someone were to pay for naming rights, they would be recognized, but it wouldn't be if naming rights aren't a purpose. So in the philosophy section um okay I I'm fine with what you've proposed because I was uncomfortable with the private and corporate word with the naming and renaming >> the reason I
028rewrote it entirely >> speak to me that piece is speaking to the building not necessarily an individual gym that we're naming after provided quite a bit. So I don't think I see in what you are substituting um provisions for private and corporate entities. Correct? >> Yes. Just the philosophy. >> Okay. So I'm fine with that. The other thing that I wanted to raise is going back to purpose as we're talking about just the vernacular. The purpose as it stands is to establish a policy. That's not a purpose. The purpose here could be to determine guidelines or to determine the provisions. We have to get to the activity. Do you want me to give you the wordage >> after we finish and I finish my turn? >> Okay. Oh, I was just going to speak to
029all of my things all at once. >> That's what I'm attempting to do, too. >> We have the motion for philosophy up. So, let's address that first, please. >> All right. I'm fine with the philosophy that has been um shared. >> Any other comments? No. Dr. I just the naming rights isn't only for someone who's done something. >> It's just the philosophy. It has nothing to do with the rest of the policy. >> No, I know. But the naming rights were unless I can't see what you have, but the naming rights were in the philosophy that we submitted. >> I understand that they're still took them out. >> No, they're not in the philosophy. >> But I do for me, I don't want naming rights in here because that's a whole other conversation and that's
030financial. I my thought at this policy is we're just talking about naming renaming and dedicating things for no fee when we have new renewed or we want to honor someone. So by taking it out of philosophy philosophy we are taking it out of this policy. >> Not if the board chooses to do that. Yes. But the philosophy doesn't have to be a regurgitation of the entire policy that follows. Otherwise why don't we just call it a summary? I mean like what I'm proposing is that is a philosophy around naming for these specific things. If there is an effort for other things, we can get to that when we when we get down to that part of the policy. >> No, thank you. And this was something again that we talked about with the last committee,
031purpose and philosophy. And I think I've heard here that the philosophies in these drafts really didn't hit it. And I'm wondering for our next meeting, should be schoolboard members take a stab at it because it just doesn't seem like it, you know, staff can capture what we as schoolboard members want to bring to it. But right now there's a purpose to establish this policy that talks about renaming and permanent dedication or naming and that's different than what is proposed in the philosophy. So it sounds like there's agreement with the philosophy. I wonder if we can just not include a purpose right now. >> Can I finish the rest of my >> I'm sorry. I I don't know where anyone's turn is but we have to we have the motion on voting before the Okay. motion
032is the philosophy, >> right? It's just that the question is is it supposed to include naming rights? That's the question that I have is if naming rights is somewhere else in this policy, it seems like it should be included in philosophy as what is our philosophy when people want to pay us money to name something after them. >> No, I'm fine with what he is proposing. I think there's some space for us to bring up what you're discussing elsewhere. This is the big why of why we're engaging in this at all and I think this is a good reflection of that. >> Right. I don't think I don't think you have to have naming rights on here. I think that the philosophy is this is what we're going to do. If further on in the
033policy we talk about naming rights or not naming rights. It has to follow the philosophy of how we're going to name it whether you pay or not. So I I just don't think it has to be there. I think the it's overarching and then the then gets into the weeds. >> Okay. >> Does that make sense? >> It does. I think we're in agreement. So, we could vote on this. >> Can I muddy the waters a little bit more? I actually think the second piece to what you have, which is this philosophy guides the process for selecting names. That's the purpose. That piece will serve very very well as the purpose. >> But it doesn't if you read the whole sentence. >> Um >> it speaks specifically to dedications. >> Okay. Well, and let's not
034get you still need to confirm that we want the general outline of policies to be purpose, philosophy, responsibility. So there's misalignment over our policies. So, okay, I'm going to go ahead and call for the vote. So, all those in favor of the motion to change the philosophy as appearing on that with the one spelling check updated for individuals, please raise your hand. That is unanimous. Okay, we have a philosophy. So, here's where we're at. We have 15 minutes left. This is an important policy to consider and get approved to the board. Are there any burning things that remain? >> Yes. Yes. I still have >> Go, Mr. Fr. >> All right. Page two w with unanimous consent. Number six should not be the sale of naming rights. We can talk about naming rights in a
035moment, but I'm cleaning up some language. Remove the word 'the' from sale of naming rights. >> All right. >> Yes. Well, I mean it speaks specifically to sale. >> Without objection, we will adopt removing the word the >> uh I was unclear about why the items on page two were bulleted. It didn't seem that they needed to be bulleted. Um so I would without objection remove those bullets. They are not dependent on the previous section or nor are they illustrative of that. So you just take the bullets out without object. >> Without objection. >> And then finally, >> you can remove bullets, Dr. Anderson. >> Yeah. >> Okay. >> The final change was that there are two bullets and a sentence that follow that about naming rights that didn't make any sense in the way
036that it was constructed. So the amendment would be as follows. The sale of naming rights shall only take place when a naming rights agreement is adopted. Period. That's the first sentence. And then you take the two bullets and you finish out that paragraph which follows the style of this policy. Uh so it would read this agreement at minimum at a minimum shall not confer on any entity an enforcable right entitlement or other interest of any sort relating to the use possession or control of any schoolboard assets. Additionally, comma, the agreement shall not confer on any entity the power to direct or control the management or operation of any FCPS facility or program. That is the language that I circulated to everybody earlier and uh again as we picked up this conversation. So that is to
037clarify if we are moving forward with um the naming rights thing and I think we should uh and then we can have a conversation about what those regulations look like that kind of put that into practice. Um I think this is a good way of doing it. It requires uh you know that there's an agreement in place before anything happens etc. Um so that's my amendment for page three. >> Okay. Okay, I'll make a motion to adopt the proposed changes to naming rights as proposed. >> Second. >> Okay, I don't need to speak to it. I think Carl encapsulated it well. Dr. Anderson, did you want to speak to name the naming rights language? >> Okay. Well, let's about naming rights. >> Okay. Well, let me ask you. Okay, Chair Hat, we have 12 minutes
038left. Is there any hope of getting to group B policies? Do we want to talk a little bit more about future meeting? What do you all want to do? >> I think we should we could probably tackle some of the group B policies. >> Then I think conversation about policy naming or naming rights has got to go to another time because if we agree on it being included here, that sounds like another financial conversation, right? or something else. But we got to make a decision. We're trying to use this time. What I'm suggesting is >> vote on the amendment. >> So the amendment to update the language uh about naming rights. Is that here? >> Okay. So the motion on the table, let's please act on that is Mr. Fish proposed. It's about the sale
039of naming rights only taking place when naming rights agreement is adopted. And um I will I have the language here and I will personally go back and review it and make sure it is exactly as Mr. Fresh emailed it at 4:35 so we can vote. >> Um all those in favor of that language, please raise your hands. uh that is unanimous for us at the table to adjust the naming rights. Mr. First, did you have other things to >> I just have questions about why we've removed um all of the other steps for renaming that used to be community meetings, superintendent actions, etc. >> Okay. Well, that's important. Can we So you want to talk more about naming rights, but that's not super urgent. And now at least we have something in there that says
040that we have it. >> We have 10 minutes and we really should, right? But this is involving something that it seems like we're going to need to talk about community engagement more importantly than naming rights of some future agreement if we want to get this to the board at the next regular meeting. So it's in place to name Western High School. So, I think the community engagement piece seems relevant, more urgent. Hey, can you ask your question about community engagement? >> I'm going to ask my question about naming rights because that's what my question is. Um, Dr. Reed, just so I'm clear, we don't have any spaces in which we have sold naming rights. Correct. Or do we like stadiums, fields? >> I am unaware of that here in Fairfax County Public Schools. is going
041to be a brand new practice. >> I believe that it's been because it's crossed out. Go back and look here. >> Um, >> this is new. >> I believe it's new and then has been crossed out as new as I'm trying to look at both of this. >> Well, it's in the current policy. So, >> that's what I >> It has existed just like >> Yes, it has existed. executive limitations existed before they >> it just hasn't been used to my knowledge. >> This is why it needs a whole full conversation. >> Okay. Well, is this not it? This is the policy around it. >> If not now, then when? >> Another time. >> So, this >> not that could be part of the regulation. I think right now with now nine minutes left, let's
042see if we can >> I'm so sorry, Miss M. I'm not trying to be dense, but we're not speaking about this before we send it to the full board. So when do we speak about it? Because we don't really speak about the regulations because that's not necessarily a drop review. They're just shared with us. >> Dr. Anderson, do you want this policy updated before we approve Western High School's name? >> I I I want a lot of things, but I also I'm trying to understand what is the next >> the next step is approving this policy before the meeting. Do you plenty of schools in place? >> Can we extend the meeting by 15 minutes? address these two lines of questions, close up this policy, and then we can move on to what we can
043get done out of the option. >> I'm happy to wait. I'm just trying to figure out when that would be. It doesn't seem you are happy to wait. So, I would take Mr. Fresh's recommendation if everyone can stay an extra 15 minutes to 5:15. I know I need to run to a boundary meeting. If you want to ask your questions right now about naming rights, if others can stay, can people stay for 15 minutes? Is there an affirmative? Yes, >> I'm fine with that. >> Okay, then go ahead, please. >> I mean, I think I started asking my question and then >> I'm killing more time. >> Okay. >> Um, so regarding the naming rights component, Dr. Reed, what are we anticipating? So, do we have a regulation right now that speaks of that component?
044>> I'm looking. I believe we have a regulation that matches 8170 and it was posted um and it was effective February of 2020 >> and it outlines um costs etc. Do we have like go to the granular level? I'm so sorry I didn't see it. >> Um it essentially talks about it uh it has naming rights on page five of the regulation to recognize sponsorship and contributions. Um and it has limitations to naming rights uh limiting them to init an initial period of five years. They're reviewed on a periodic basis and the board shall have discretionary authority to resend a naming right at any time based on action of the entity. Um, I'm very familiar with doing naming rights and often, um, I've been in a prior division where a particular entity, uh, went with
045a five-year contract, $3,000 a month to have their entity, uh, as part of the naming on the stadium. They redid all the signage, and we utilized their naming rights to turn over the turf uh, because we were in a, you know, tight budget community. So, um I don't believe we have any such agreements here to my knowledge in Fairfax County Public Schools. That has not been our practice, although the regulation does allow for it as does our current policy. >> Thank you. My last question is regarding those limitations. We talked about the time. Do we have location for example? Could someone potentially purchase the buildings as the name um the name of the building or is it turf? We have that kind of space um guidelines. >> Yes ma'am we do. On page five of
046the regulation section seven indicates naming rights shall be assigned to appropriate areas of school facilities parent library or media center common area gymnasium or to school grounds parent field courtyard stadium and parent. >> Thank you >> Mr. Gish. So, one of the things that was surprising to me, if you look at the red line version on page two at the bottom, it begins with um the three paragraphs that are uh have been stricken through. If the board decides to consider a school name change, there will be blah blah blah blah blah blah blah. that spells out the process that we've used for the last several name changes since justice after justice right this this is what we changed to adopt after justice so this uh governed Lewis um Mosaic and Woodson um is there a
047reason that what I'm getting at now is is there a reason that we cut that and can we just unstrike those three par those paragraphs I believe the reason it was um cut was that there's not a legal requirement for this in a policy and I believe the uh paragraphs are in the regulation but I there's absolutely no reason why they couldn't be under policy. If they're in the regulation I think that's fine. >> The regulation is the embodiment of our policy. is not just for staff. >> So, I I think this raises a good point and I think also saying that a naming request needs to be through a board forum topic that still stays in there and that's really not the only way it happens. There was also the comment about magisterial representatives.
048I wonder in the interests of time if that if we can remove some of that or reorganize it to say, you know, there should be an appropriate community engagement process which would be defined in regulation and schoolboard member involvement. You know, that could also be defined in regulation because this is all kind of not how we do things right now or >> this is how we rename a school. What you're describing is the dedication of pieces of the building or whatever. And that is described in detail in regulation. That's what you and I followed recently for our two dedications. But this is what's has the red lines through it right now is how we've done all of the renaming since >> Yeah. Justice. And look, if you pause, please m clerk. Look, the school renaming
049request will be initiated through a board forum topic and then the magisterial and the at large. >> That's correct. >> That's how >> I know that's how we do it, but if we're there's a suggestion to remove how we do community engagement, the thing the language stays about a board forum topic and we do more than just a forum topic to have a new name. So, right, like all of this is not I think what we want to say. What we want to say is there's got to be community engagement of some sort, right? Whether we keep that in or different. I think the issue was be when it's a newly bought school that already has a name. That was the stipulation around >> I don't So I removed all the stuff about purchasing schools
050because that's like a once in a hundred years thing and it's just a new school. It doesn't have a name. It is our property in the western part of the county in the same way that Dun Luring doesn't have a name because it's not been named by our board. >> But Justice had a name and Lewis had a name. >> They were renamed and we have a policy for that. >> So I just want to be clear that the crux here is if you the regulation is posted and the what's in red and struck is in the regulation. I also think it could sit in the policy. We're just one of the asks of the committee has been to not be redundant. So, we were just trying to do that. But I think it can
051be in both. It's important. It's something when we do it, everyone wants to know. So, I I the staff have no objection to unstriking those three. They just also I just want to point that out. We didn't like do away with them. They're listed in the regulation. We still want to follow it. >> Okay. But Mr. Fish, you just said we're not talking about renaming, but the philosophy we adopted does talk about renaming. So it's not just naming. >> It talks about naming, renaming, and dedications. >> K AAA is a name that somebody chose for a building that no longer exists. >> One of our existing schools. So if you can >> then you go to renaming. It's is also spelled out in here. It's >> But so just think about like when you have
052a new baby, they don't have a name. So KAA for us is a new baby. They don't have a name. We're not renaming KA because it's our new baby. But then if Yeah. So we're naming it renaming is but but but colleagues this section is just look the philosophy articulated naming and renaming and then areas of facilities. Okay. Now the guidelines for school facilities is not as delineated. I understand what you're you're saying that we spell out in detail the renaming but don't spell out which I think could easily be solved if we unstrike all of the red stuff. Let me explain how from a process along with a set of blah blah blah from that point down to the end of this section. If you unstrike that and in the first paragraph where it
053says a school renaming request blah blah blah, it could be a school naming or renaming request blah blah blah and then that takes care of it >> and they follow the same process. >> I think there's I I want to go back to what's been struck and I know it lives in the regulation but the regulation as we all know is subject to change by the superintendent. This is a board activity. I'd like it to be embedded in the policy itself. As Dr. Reed says, staff has no objections. I'd like to motion for this to return back to this. And I'd like for us to kind of mirror the same sequence as Miss Marin is saying for renaming and naming of the procedures and consider adding a community engagement paragraph to speak to the expectation
054of outreach. Okay. >> In addition to the call outs for community engagement that are already there >> section. So we just put it together like the community engagement. >> The easier path is that it's already there and it doesn't require an additional amendment to get us out of here. >> The title where where is it under >> the title? It's in the red struck through text about the two opportunities for community engagement. And then we have uh a board agreed to um regulation for community engagement around facilities. >> Well, maybe just giving it a heading just so it gets it stands out a little bit more. >> But I think Miss Marin is trying to get us out of here and so and that requires us to approve a policy as So it could we
055would be done if we just accepted that the previous language was sufficient because it includes community engagement and there is no easy way to just put a section in for community engagement without sitting here and words smithing it >> and is does the regulation have a little bit more robust language about how that looks because I agree I think I think the purpose of putting this in the polic overarching and saying that the board considers that community engagement important and and leaning it in there. So I completely agree with that. I don't think we have to operationalize how that's going to look. >> CPDC and PEC developed with facilities a robust communications and community engagement plan for all facility related items. >> Then I'm good with that. I don't think we have to get down
056into the weeds at this level. >> If I could amend Dr. Anderson's request and say to unstrike the language that's been removed entirely from a process along with to the end of that section and then in the paragraph that says um where it says a process along with a set of guidelines. It would now say guidelines for naming or renaming. And then the following paragraph where it says a school renaming would say a school naming or renaming. >> Yes. Everything below that point is unstricken except for the fixed members. I will Why don't you finish unstriking? Are you done? Okay. Okay. Great. And then in that first paragraph, go back up. It would say a process along with a set of guidelines for naming or renaming. And then to the next full paragraph, a school
057naming or renaming. In the next paragraph, uh, if the board decides to consider a school name change, sorry, if the board decides to name a new school or consider a school name change, uh in that last paragraph on the page to sub during this initial comment period. Community members will be encouraged to submit naming or renaming suggestions. And the final paragraph, if the school board votes in support of a new school's name or a school name change in support of a new school's name or or a school name change, blah blah blah. What? >> Why couldn't we just add community engagement at top of that section that says if the school board >> there's two section there's two sections in there about community engagement, >> right? But it could capture both of them. It would
058encompass both of those because the very first one starts as if the board right under the um the dark section, the black section, the first red section that's been um that's been unstricken. So that's the community engagement piece right there. That could be section six and that will just take care of it. It becomes clear as to what the expectation are. what the expectation is. >> I mean, I would be opposed because it's not only about community engagement and adding a heading does absolutely nothing to the policy. >> That little section is only about from the bottom. >> It talks about the board voting on things and and what final action is, etc. >> Am I seeing a different copy than yours? You talking about be before the part that begins the superintendent will review
059blah blah blah. >> Yes. Above that >> I would say that an equal part of that sentence is the superintendent coming with names. So again So what motion what action can we take to well this is an offshoot of Dr. Anderson's request for unanimous consent to read the stuff that was struck with the changes that now account for new schools. And you know what and we could move this forward and bring it to the full board, right? And let our colleagues also ruminate on it and we could adjust it at the deis. I think that's most expedience. We can we've started the ball rolling. So can I call the question of the motion and >> go to a vote? Nobody's >> No. Okay. So is there a vote to reinstate the uh redline version about
060community engagement? those three paragraphs >> the changes discussed >> with the changes just discussed >> they are >> that is yes so those three >> all the way through the end of the section >> the school facility right yep so those three paragraphs about community engagement with the changes just discussed um all those in favor Mr. John Cunning Dr. Anderson and myself. So that is unanimous. So we will send this forward to the board for action which means we can also discuss it with our colleagues prior to that and we are on schedule. Amazing question of the group B policies. Are there any that anyone has no questions on that we could possibly move forward? I have four that I have no questions on. No, you don't have any. Remember this is supposed to be
061the ones that had >> I understand that mine are all with very few exceptions very basic things that are like changing the phil all of them are changing the philosophy part two the school board affirms its belief a handful of them are a little bit more detailed than that but only changes the philosophy. >> Anyone else have anything to say about the group B policies? I had no questions on 2660 which was voluntary uniforms and public school 4101 which is responsibilities of the department of human resources 4140 which is physical and mental medical examinations and 4230 assignment of personnel. >> Could I try and get unanimous consent on some very basic things for Sure. >> All right. Policy 3335 adding the school board affirms its belief to the beginning of uh the philosophy and striking
062the philosophy of advanced K12 programs is the belief. >> Is there any way to do this like by chunks of policies or what's >> No, because they're all >> a little bit different. >> If there's no objection, we can get through them quickly. >> There's no objection for me. >> All right. >> Okay. So, that will be changed. >> Yeah. I'm going to come back to 3355 because I had to rewrite that one. Uh policy 3415, we are only adding the language the school board affirms its belief that at the beginning of philosophy. >> Is there any objection? >> All right. We're good to change that in 3450. >> 4101 also needs more changes, but 4120 adding the school board affirms its belief that the beginning and then the last sentence these contracts and it's
063protect both parties and ensure >> I am okay with that. Any objections? >> Okay. >> Uh policy 4140, we're just adding the school board affirms its belief that to the beginning of that one. >> 4140. No objection there. >> Um 4230. We're adding just the school board affirms it belief that to the beginning of that one. >> 4240. You said >> 423 4230 >> 4230 Okay, no objections. >> Uh and then uh 4275 we're striking by creating a framework and adding the school board affirms its belief that at the beginning of that and then after the word school year add the word framework. >> I don't see any objections. Objections. >> 4280 add the school board affirms its belief that the of that section and then strike the period. The layoff and recall policy allow
064these practices to happen. >> I have no objection. No objections. >> 4290. This is identical to the previous one with a slight change of of the policy name. The 4290 is the same philosophy as 4280 except there's a policy name difference. It's identical. And Mr. Fish, you have emailed all of us this and the clerk, so it is there in writing and I I did review it and I liked all of it. So, thank you. >> 4411. >> Okay. >> Uh 4411 um just adds the school board affirms it's you know what we could do is if everybody has this document open in front of them, we could just accept it. >> I accept whatever you've said >> and and it's been sent to the clerk. Okay. Well, that's wonderful. >> None of this is
065the substance of the policy. It's all about the philosophy, >> right? And so going forward, we hope that that's what the philosophy begins with, but we didn't get to talk about that. Is there any agreement that any of the policies I just rattled off 2660 about uniforms, 4101 about responsibilities of department of HR, 4140 about physical and mental medical examinations, and 4230 assignment of personnel. I'm fine with all of them going forward. >> Okay. >> With this philosophy change, >> right? And whatever was proposed if they changed correct if there were edits. Are you okay with those? >> I would be comfortable with >> and 42 of B's going forward. >> I'm not comfortable with the entire slate. >> All right. Well, I'm fine with that you mentioned. >> So, it sounds like we're going
066to adopt without objection. We will adopt the changes that Mr. fresh submitted via email um to the philosophy uh portions of the noted policies. Would that be fair to say? >> Okay. And then um I would make a motion or without objection to move forward to board action policies 2660 which is uniforms 4101 which is department of HR 4140 which is the medical examinations and 4230 which is assignment of personnel. But without objection, those four will go forward and the other ones will be updated, remain in group B and we can review that. I think in terms of the next meeting, I'd like to regroup with each of you and just determine what we think is achievable. But we did a lot the way to go and we might need a little bit longer in
067general. I mean, maybe if we just knock these out in two two and a half hours. So, okay. Yeah. Mia, Miss Parcia Absolutely. Yes. If we That's kind of what I was doing with just these four, but absolutely. So, if the clerks would I guess update the ones that Mr. Fresh outlined and those but let's talk and um but that's what we'll work on next time and the one that we didn't get to today on the main agenda which was broadcasting curricular and extracurricular events. But well done. So, we moved two policies from closed, 4450 about communication, 8170 about naming school facilities, and four of those other ones, as well as clean up some philosophy language. Way to go. >> Thank you. >> All right. This meeting is adjourned at 5:15 p.m.