0017:00. Please rise for the flag Eli will be today. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. >> Thank you. Well, as you can tell, I don't know. Move the camera so we can the big surprise. We have some awesome students here with us. >> Come back the other way. There we go. >> Okay. All right. And those are awesome students. And these are also awesome students. >> And um we'll we'll let you explain why we're why we're here and why you're here and then I'll turn the time over to Brower. >> Yeah. >> Okay. Um, I'm the junior drum major for the band and uh, Principal Sturdivan asked me to um,
002uh, organize something so that we can honor Miss Danielson and uh, play something for her. Um, and so we went about three weeks searching around trying to figure out what we're going to do and how we're going to like honor Danielson. It's never it's impossible to give her enough um for how much she gives to us. >> So, um we were thinking um our first idea was like a brass ensemble thing, but um we didn't want to, I guess. I don't know. And so, we asked Danielson what was her favorite song that we've ever played for as long as I've been in bands. And we didn't want to put a whole entire orchestra into it. Um, so then we asked her favorite song overall. Uh, and she couldn't still couldn't pick one. Um, so, uh,
003we asked her favorite band and she said You Two was one of her top ones. Um, so in honor of Miss Danielson, we will be playing, um, with or without you from YouTube. >> Wow. All right. When you're ready. >> Okay. >> We're ready for you. >> We'll be counting this off. >> Ready? Uh, >> let me get One, two. One, two, three. setting your eyes. See the stand for you without you. of you don't want to reach the shore that I'm waiting for you. It's all about you. with all the Give yourself away. Give you away. My hands are my heart. She got me. Nothing left to do. Give yourself away. You begin to give yourself away with you. It's only without you. I can't you without you. So without you I can't live
004without you. That was awesome. So, real quick before I turn the time over to Mr. Brower, would you each of you share a little bit of about why you think Mrs. Danielson deserves this great honor? Okay. Um, beta is my favorite class and every single time I come into it, I look forward to it every single day. It's my last period. I wish it wasn't. I wish I had it all day. And I think Miss Danielson is a big part of why I enjoy it so much. Just the community she's built around band and the class is just amazing. Uh, I kind of agree. Um, I mean it's my only class at the high school cuz I did Running Start. But it's definitely the best part of my day is getting to come to band
005and hang out with all my friends and play music and then come to the basketball games and the football games and everything and play music at those. Like it's a lot of fun and I love band. So, uh, and the one who made makes band for us is Danny. So, a thank you D. Uh Don, you got me on Euphonium and I'm very thankful for that and you just make band so fun and you're just awesome. So, >> uh yeah, again, basically piggy back off and go all they said was Danielson makes the band great. She's the one that actually got me on trombone, got me off percussion, um going back to my roots. Um uh and uh one of the major things I like to think about was when she said, "You kind of
006look like a trombonist and we don't need any more percussionists, so you're going to be a play trombone now." Um she isn't wrong. I love trombone. She uh she she taught me and got me caught up in it less than about half a year in so little time. She is such an amazing teacher. Makes my day so great. She's getting us to Florida and putting all that work into fundraising and trying to make sure that we can do that trip. And it's so much fun. Just love them. >> Couldn't do without. So, I'm going to actually have you come up in front here. If I might come join, let's put you right here on the board. And I'll come up Okay. Well, as evidenced by those who uh make the most difference in our lives,
007our students, we're grateful for the the chance that we've had to hear you and hear. Sometimes we have we honor people, but we don't get to see what they do like they produce. And so, we see it produced and it makes us proud. Congratulations. So, it's my honor to recognize and celebrate the extraordinary contributions of Miss Susie Danielson, whose dedication, creativity, and passion have profoundly strengthened music education in the Eatville School District. As our band instructor, uh, she starts her day at zero hour early with our jazz band and she never really ends because we know basketball games and football games and stuff go into the evening. So, she puts her heart and soul into it. It's not just a job. It's who she is and what she does. So, she has brought far more
008than musical expertise to our students. She's brought opportunity as we heard tonight. Through her tireless efforts, she has secured multiple grants that have expanded access to instruments, enhanced music uh learning experiences, and enriched the overall music programs across our schools. These grants have not only supported the growth of our ensembles, but have also opened doors for students who might not otherwise have the opportunity to explore and develop their music talents or for us a budget that would support the acquisition of certain um you know instruments and other materials necessary to really have a robust band. Sus's vision for what music can provide community confidence, joy, and discipline. some of those tonight as well. Shines through every program she builds and every student that she supports. Her commitment to excellence is matched only by her commitment
009to our kids. Because of her leadership, our music programs continue to thrive, inspire, and uplift. We are deeply grateful for Miss Danielson's dedication and the countless hours she has invested in creating meaningful, lasting opportunities for our students. These are talents they'll take their whole life through. Uh her music is her work in music is a testament to the power of one person's passion to transform an entire program and we really appreciate the way you're growing the program from when I came here in 2023 until now. It's just amazing you know how you pack the house and uh yeah not only in student numbers but also in those who who support students. Um she makes a real difference in the lives of our young people. Thank you, Susie, for your remarkable service to our district and
010for the music, memories, and opportunities you have brought to our community. We're proud to have you as a part of the Eatville School District family. And we have a certificate here for you. We hope that you just demonstrates a little bit about how much we care about what you've done. Picture here. And uh maybe we can have one more in front of the board. Can you stand next to Karen? >> Yeah, come back to stand next to you both. >> You can stand in front of your >> All right. I'm gonna actually get a little bit more behind Jim so I'm a little more centered. There we go. Look happy. Don't smile. >> Do you want a picture in front of your kids? >> Yes. >> All right, guys. Jacob, get in there. Don't act
011like >> Come on, Jacob. >> He's not going to bite you. >> Make sure I can actually see. >> All right, everybody. Smile real good. Thanks, guys. And then last but not least, >> yeah, >> we have a symphony bar here for you and it's encased in the cruiser fight song. >> Thank you so much. >> Did you want to say anything? >> You probably don't, but I'm going to offer you the opportunity to share some thoughts. You know, I was just um saying the other day, last night actually when we were at the basketball after the basketball game and how I said to these fine individuals and everybody else who was there after the game, I said, you know, I'm going to tell you something right now. I love all you guys. I love
012coming to work. It's not even work. I just love coming here. And then I said, now you need to go home. But the fact of the matter that I just I love what I do. I love being here every day and I mean working with you. It's just great. >> Sometimes I pinch myself. Thank you. >> Thank you. Amy, did you have anything you wanted to add? >> No, she's amazing. I think I would just echo what what um Superintendent Brower said just about you know it's always hard I think when we you know when you transition into a program and um just the growth that we've seen in the students in terms of their performance like as a band and what they sound like and then also just um the numbers you know kids
013voting with their feet in terms of wanting to be part of the program so I have really appreciated to see that growing but and it's been kind of a a treat for me this year because I've had I've been able to actually be Susie's evaluator this year. So, getting to spend a lot of really purposeful time in her classroom and she's the real deal. It's good stuff. So, we're lucky we have her. >> Thank you. And I as a parent of five children who had Mrs. Dan Milson or I think my youngest probably you were home with your four years. >> Four in a year. Yeah. Um my gratitude gener you impact generations and so thank you so much for all that you do and your dedication. We love you. We truly do. >> We
014do. >> Anybody else have anything they want to say before I >> No. >> Okay. >> I wanted to um thank you all for coming but also offer the opportunity to not have to stay through our whole meeting. So, if you're here for this, um, thank you so much. And we'll give just a moment to transition. >> And I'm assuming they can come back and pick this up tomorrow if they want to. Or is it all your personal stuff or does it go to >> Oh, kids, you guys can use that back door. You're welcome to It's dangerous out there. Sounds like a bad idea. Yes. >> I'll bet I don't think >> that's a I was really trying to draw acceptable. I would be done after I No, but I also don't Okay, I
015think the transition is gone through. So, I'm gonna kind of bring us all back. >> Okay, >> bring us all back. And we're going to turn the time over to our student reps who also um due to weather conditions and finals and various um student priorities. We're going to ask them to share and then invite them also to uh leave if they thank you. I don't have that much to report since we're heading towards winter break. So stuff going on for the middle school is still going strong and accepting new members which is really exciting. Um China gang and with Edenville high school students are also working on some exciting news projects over the next couple months. Um I'll have more information to come later. It's not really finalized yet. Um some student activities and
016events was the holiday band concert on the first which I heard was act. Um there were holiday performances from the sixth, seventh and eighth graders. Um some student ideas and challenges are incorporating more kindness at Eatenville Middle School and some of the ideas are making more assemblies more accessible. um making more prize rewards for kindness and then also trying to influence the younger kids as the fifth graders um and starting that idea early. Um and then some celebrations and recognitions. I wanted to celebrate Mr. Sneezac for his hard work and supporting leadership states with all their ideas and future plans. And then also all the young students in the kindness gang for their hard work and passion. I know that's a lot of work that they put on outside of school and I'm just happy
017that they're doing that. Um some updates for Running Start in the skills center. Pierce College was recently awarded 5.5 million dollars in federal grants to expand student support services. This supports and includes low-income, first generation, or those who have documentation disabilities. Um, that's really exciting. I know there's a lot of new ideas coming up on how to use that money. So, I'm excited to see where that goes. Um, Pierce College also didn't recognize Transgender Day of Remembrance on November 27th. This celebration has been going on the last three years and remembers those who have been lost to anti-trans violence and discrimination. And I know that a lot of students were incorporated in that which is really great. And then students are also finishing finals this week which I know is really stressful and everyone's looking
018forward to a nice long break. Um and then some activities is the winter celebration that was on the 5th. Um and the winter concert was sold out on Friday. The concert began at 7:30 and was a big success and it was conducted by Dr. Kenneth Owen and Dr. Joseph B. Scott. Um some student concerns or feedback. Some students enrolled in Running Start are concerned about more support from high school counselors and potentially Running Start specific classes at food college. A lot of the um classes are just general college classes and I know a lot of students are looking for that in between ground, maybe something specific to running start. Um some students are also struggling with the adaption to Pierce College's grading and how different it is from Eatenville going from um like a letter
019grade to a GPA scale and then also finding out that you know you can't retake tests, a lot of grades aren't dropped. Um so that's a very difficult transition for a lot of people. Um this transition is difficult since there's little to no guidance going in on running start because a lot of the college counselors are dealing with not running start students and they're dealing with actual college students. Um some students also mentioned that it's diff difficult to get guidance on middle problems or barriers since the counselors at both schools are busy and juggling a lot of students. Some upcoming school events is at the skill center. They're having a Pierce County Skill Center holiday market on the 13th. And there's going to be a holiday market with a lot of vendors and booths as
020well as pictures with Santa. And then some celebration and recognitions. I wanted to celebrate the Running Start students for their hard work going through finals this week. I know that was really stressful and looking forward to a long run. >> Thank you. Um I could I please ask you to um work with Cassie and we'd love to have I'm I'm speaking because I think I all of you will agree. I would love to see the kindness gang come and do a presentation on the month that we're doing seal and um we have a a board calendar but if you could be the connection with them and >> um >> and she can work it out as we >> she'll communicate and help you with that. And then I also want to recognize that um Running
021Start is intended to be a college experience. And so it is it is tricky and um students have to be aware that when they go to Running Start that that's what they're signing up for. And so thank you for sharing that. Now they should be aware and you can continue to share with them that as they go to Running Start and they take on college level courses, they're going to face college level issues that they're getting and it's a great preparation for university. So >> yeah, I was say I apologize for my little chuckle out loud. Um um >> we just had this finals conversation with somebody I know very well that's related to me that so and and there was a conversation earlier about running start that we we've had as a lot of
022our kids are just like used to oh I can take the path of many time that >> it's a reminder going to college as a high school student it's not like you're you get this in between so I think if they're just kind of getting lost in that transition but I think it's important to just keep reminding them that serious serious and take it serious because >> it means something. That's right. That's great. >> One of our two daughters we're working on hard on is preparation for life. There's nothing quite like preparation for life or life when you face real life. >> You have to learn the hard way. >> Yes, that's the best lessons. The most No, they're not always the best lessons, but they're remembered the longest and most impact. >> Thank you.
023you like. >> So, Grits um I they finally came back to me. Well, I reached out to them. I was so That's not me. But, um their mobile pumpkin patch that they did um giving out over 200 pumpkins. >> That's awesome. >> I'd say it was pretty successful. Um and then also we just had the state legislator visit. What was that? Three weeks ago that Yeah. Um, and Mr. Morris said that that was pretty good and he enjoyed that. And then, um, right now students are learning about particle and thermal energy, which I just wanted to throw in because I thought it was really cool. >> That is really, >> um, so they're learning how to build shelter, um, to take care of themselves when they warm. >> Um, and then Warehouser, they had a
024math family night on December 2nd. um having a PTA holiday shop, which sounded pretty cool, where students are able to um buy gifts for their families or friends at affordable prices for them since they're small. Um and then Warehouser is going to be hosting three events, stuff the stocking, giving treat, and a cereal drive, which we're going to be doing. Sounds interesting. And then um all the cereal boxes on the serial drive are going to be made into a big and fun. And then that's all I have for my two schools. And then even though sports as far as that goes are also a bit behind on it but wrestling started not too long ago and I think they're having a tournament soon. >> Thank you. Thank you for connecting and that's a lot of
025great information. We appreciate it. That was Look, you went after her and you had all kinds of great songs. >> Awesome. Um, so I finally heard back from Evville Elementary. Um, they raised almost $10,000 through their Evilville Elementary Booster Club fundraiser to help with like various activities throughout the elementary. Um, they had their food drive for EFA and there was over 1,200 items that were donated. Um, some student activities and events. They have a peer meditation program. So, it's an afterchool tutoring program that helps resolve conflicts like at recess or during school and stuff to help students really like hash those sort of things out. Um, they had a turkey truck on the 25th last month. Um, it was just a fun holiday activity because for Thanksgiving and all that. And then the third grade
026holiday concert, the choir concert was at 6:30 on the first of this month. Um, and then for Columbia Crest, all the third the third through eighth grade teachers were hard at work doing their first test interim. And they had uh well, they have a holiday concert on the 12th this month at 7:00 p.m. It's the band and choir together performing before we get to the holidays. And then they also have a Christmas carol play on the 18th at 1:00 p.m. this month. And it's just a play performed by the drama and getting the students more involved. And then us three, we do plan to visit like Columbia Crest, the elementary schools. Um, we plan to visit >> warehouse. Yeah, warehouser at the middle school. That's what I was thinking of. Um, and then I do
027have a little bit more for the high school. Um, two of our student teachers, Mr. Grant and Mr. uh just about successfully completed completed their teaching courses for being student teachers. >> Wow. >> For both it was algebra 2 and history. And so they technically graduated through their course today but to by tomorrow they'll tomorrow will be their last day of the high school. And then we have a selfie drama production from the drama. It's a short drama production highlighting the stress of high school students and coming of age. Eli's in it. >> It just it deals with a lot of topics like mental illness, divorced parents, anxiety, just going through high school and stuff. It's on the 12th of this month and then we do have our winter wishes assembly on the 19th of
028this month kicking off students for the holiday season. And um they there was there's a whole like winter there's a winter wishes activity where students can fill out forms of like little gifts they might want to get for their friends and some of those are recognized at the assembly. Um it's it is not this coming Friday but the Friday after you guys board members are all invited. We would like you >> What time is your Sunday? >> Um 120. >> What day is that? >> The 19th 2020. Yes. >> Winter wishes is so >> we would really like if you can make it maybe us getting you involved in like a game or something. >> Wear tennis shoes. >> Yeah. >> Are you going to this? >> I'm going to try. I I work for
029a living. >> Stretching. >> I don't answer that. >> Um, >> what is the most interesting request that you've read so far? I'm assuming you guys are helping with the winter wishes. Are you in the ASP class? Yes. Okay. So, what's the most interesting or is it supposed to be top secret? We're not supposed to >> like interesting requests of like what to do for >> what? Winter wish request. You know how people like the gifts. Yes. >> Um, >> is it top secret? >> I think one of them was like one of those like teacher pointers like those plastic. >> It's the weirdest one I've seen. >> Let's consider it though. That's really sweet. >> Yeah, that's like, you know, but um most of them are like pretty, you know, a Red Bull energy
030drink, stuff like that. Um, but the pointer was probably the best one that I've seen so far. >> That's awesome. I love Um if you guys can make it and we will us to get you guys involved within the assembly if you want to you don't have to um email probably me or Miss Stur would be good too to email so that I can know ahead of time and communicate so that we can plan what you guys are going to be involved with >> and we can do like a planned introduction and stuff like that. >> Awesome. That's very very nice of you. >> Okay. Thanks. Um, so some concerns and feedback from students. So we did have a little issue that we did discuss with Miss Irvin and we also discussed and had a
031meeting with with Mr. Rush um was like the drug and vape use within the student population, the time students are using it, the fact that they're using it at school. Um, it's always going to be an issue, but we would like to bring that down, of course. um just talking about how we can improve the rates of students not using that stuff during school. Of course, we can't always mediate what goes on outside of school, but inside school that's supposed to be like a safe space and we want we want to help with that. Um we had some ideas of putting posters up around the school of comparing like different prices like like you can buy a bait for $20, but with those $20, what what else can you spend that money on, you know?
032And throughout a course of time, all that money, you know, being spent on something that only lasts you maybe a week or two, you could buy a car or buy food, stuff like that, something that's a little more beneficial. >> I love that. That's a great idea. >> And then we also we're also continuing trying to continue working on like an anonymous chat room for students to connect with counselors, you know, figuring something out. We I guess there was um there was some sort of program for that at the school, but we're trying to bring something like that back. Um some leadership updates. We ended up putting up the kindest wall, which we which I previously mentioned in our last meeting. Um we put it up and a lot of students have been taking the
033sticky notes and kind of passing them around and stuff. And then we have an improvement effort of trying to be more inclusive of like the students like the groups and the staff and stuff. Our equestrian team doesn't really get mentioned a whole lot, especially like at assemblies and stuff. We mainly hear from like our cheer team and our football team and stuff like that. Trying to get tennis, the equestrian team, track, um all the the broad array of stuff that we do have represent high school. >> The chess team. >> Yes, we are getting the chess team involved this next assembly. Um and then some some staff and students that I'd like to recognize. Um, I did want to recognize our leadership students and our leadership teacher, Dr. Hanzos, for just being so cooperative and
034really trying to improve the school and get students involved and being there for other students. Um, I'd like to also recognize Miss Herska, Miss Timble because they're day in and day out so much. I mean, >> that's awesome that you recognize how much they do because they do a lot so much. I would say I sit in the office in the morning. Sometimes Miss Herska will have like five students in there and then a phone call and another phone call and paperwork and all sorts of stuff. Same with Miss Kim and they do so much for our school. I mean, they have the answers for practically everything. >> And then I would also like to recognize Miss Dur Miss Bridgeway. Um they're continuously getting involved, continuously, you know, getting with the students, trying to talk
035to them. How do we improve with students? How do we improve with staff? How do we improve with activities? They're just always tending to our student body. And I think that's amazing that we do have a principal and vice principal that are like that. >> And that's all I have. >> Thank you so much. We really appreciate you. And so, um, we have another schoolboard meeting next week. It's unusual timing, but it is that's kind of the way it is. So, we are going to invite you to go ahead and leave. We'll let you transition out before we start our work study. And while they're kind of transitioning, my hope was that we could kind of have like >> I guess this is probably as close as we're gonna get, isn't it? Camera. >> Okay.
036>> You could, but I don't want your back necessarily to be to the camera. Is he on the camera right now? >> Not right now. >> Oh, you're gonna transition. Okay. All right. >> How would you feel most comfortable, Brendon? Do you want to swing your table in? >> I'm okay with that. >> Okay. That way we can really have a good discussion. >> A round table. Hi guys. Thank you so much. >> Who made these awesome templates? >> Um Jay is gonna talk about it. >> All right. They are then we'll keep it. >> Yeah. But I need better government issued tape. >> Yeah. That's great. That way we can have more. >> All right. Um, I would consider any changes or additions to the the agenda. Hearing none, we're going to continue on
037to our work study. Um, and first I'd like to give our apologies that we are not doing our ELA presentation. Um, sorry. Thank you. ALA presentation. Sally is under the weather and so we're going to >> hope that she gets and is feeling better soon and put it back on the agenda as soon as she's up and around. So, um, thank you for being here with us, uh, Brandon and Danny, and we'll start our, uh, work study on policy 4260. And >> Jum so and Danny and our team have been working hard to try to, uh, get ahead of a couple of things. First of all, there's no such thing as a policy ever finished or procedure that's ever has every diet I do and trest and uh we also have a new opportunity where
038the stadium is being built and we know that there's that's like I mentioned today we literally last two days could still have games on that field if they were completed there's nothing that really can stop it and so as such we need to get ahead of that because the the usage of that feel the facility is going to it's going to be something we have to add. Um and so with that I think if we can just start with Brandon and Danny just kind of talk about the general procedure about uh the use of of school facilities and just how that works. So there, you know, I think that that would be great for the board to kind of have a kind of the volume of, you know, like you know, what you're learning or
039what you're hearing, what you want to hear, you know, what procedures are in place, what would you like to, you know, what are some things that we could consider because in the end, we're hoping that the outcome will be that we we have, you know, even better policy or at least ideas for future policy and procedures. Um I guess I there's so many things that are involved under this um facilities um process. I didn't know where what you guys were looking for. We didn't know I didn't know if you guys So, what we were presented with the changes that OSPI um suggests for us to change and that's in the 4260 >> um >> the one with the >> draft on it. Yeah. And just to be clear, this is a work study. We are
040not we're we are just discussing we're not making any policy decisions. So, this is our time to really brainstorm together. >> Okay. One one clarification. the 4260 policy is WASA updates. >> I'm sorry. >> So they're WASTA policy. Thank you. >> Um and so with that, I guess the only thing we've done with that to our understanding was that we read it and we understood that that was something that >> the changes were made here. So, um I know that Brandon kind of was just he had kind of gone through because they're switching categories or they're switching from I think we had four >> there was like four now this is kind of looks more like three different categories >> really and then how would you kind of break you know that down and and
041uh you know it's basically it's the school groups and And um and then it would be the um nonprofit, right? You have the uh the non well actually the first one there it has nonprofit and then commercial enterprise, but the the school would be the first one. So, I don't know how that would maybe look with some of the groups that have been using our facilities on maybe exactly where they would kind of fit in with that because some of them are kind of like, you know, may like a uh you know government agency sponsored, right? So, >> so are are you saying that we may have to would it and this is a leading question. These are the recommended categories from WASA. >> Yeah. >> In your guys's experience because being a smaller community,
042we get multiple different groups. Do you do we need to create a separate category like a third category or a four? You know what I mean? Like do we need to create a different category? So it would be I mean is that >> Yeah, I don't have it right in front of me, but we did have four different categories in >> Yeah, >> I should say the uh what we're going off now. >> Okay. Okay. And then this would change it down to three categories. >> And just for the board to be clear, this is for us to take. We're reading it. We're going to look at it. We'll come back. >> I'm just asking. >> Yeah. This is the time to ask all those questions. Um and then, you know, to put forward any
043policy amendments or changes based on our our personal board recommendations. So, okay. So when it comes to the um policy and some of the things I I think whichever way you guys decide to go with the groups if we all are under same understanding where we have I think a hard time is the oneoffs that that happens um and we just have one child and parent going in to use the facilities and um changing maybe what was prior not allowed in a gym to now having it but it's still on our paperwork. Um, some of the things like that I think are what kind of create a little a little bit of a hard time. um that I think now we might have now I think as we've been working it for a while we
044kind of see where the one-offs are that maybe we would want you guys to be able to have a thought on instead of having to come every single time to see uh like I said that when there's just one person wanting to use that who are we charging who are we not charging um what is our reasons for them charging and not charge I mean like things like that I If if we understood where where and where where we're all on the same page, then I think that would help us. It seems like now we're starting to get to where we know. Um but I just feel bad because it seems like we have to keep coming to you one at a time when as these new things keep arising, you know. Well, I think
045one of the big things that's kind of a, you know, come up and and it's going to show up with this new track um is who's going to manage and really take care of the facilities when people come in and use them. And uh you know it's it's uh everything gets expensive and you know um you would you would like to uh you know I kind of come from the thought that you know these are the community's buildings right and you want you want the youth groups to use them and you want people to come in and to be able to uh work all the programs that they can but there is you know I see more this is my starting of my fourth year here and on the backside the maintenance or the trying
046to keep them clean and taking care of things, having them ready for school on Monday and >> and uh so you know bringing in custodians and things of that nature brings in a a lot bigger expense right for the people that are trying to use it and uh you know it's you you want you want to be helpful and to um have a solution for people, but you also have to take care of the facilities, right? >> We also have to let them in and have somebody with >> an employee with keys or, you know, access for stuff. So, there's there's expense to that. >> Yeah. And you just can't turn people loose in say like the kitchens, >> you know what I mean? It's a it's an area that is uh you know people
047just can't go in and just take and and then maybe not clean it properly and and uh so the restrooms the kitchen things of that nature is probably the biggest thing >> the use on the turf is also >> that's this is so to let you know what was kind of this wasn't this isn't like a there's no concept we have like what you should have brought to not we haven't looked at our facility ities use assume in a long time correct if I'm wrong and with the stadium coming on this is what's spurred this right yeah I mean >> for sure >> so my my question is have you guys do we do anything like I just had this brainstorm the other day I was on vacation and I rented a rental car and
048you check it off and then you return it and they check it we do anything like that with like like they have to I was reading through it like most times at night at least in the past we still do they have to have a custodian they have to pay for a custodian there usually >> if you're a non-school group. >> Non school non school non-school group. Yeah. >> Not on school night. >> Yes. No. So, so non-school if if a non-school group uses it on a school night, do they still have to have >> No, not if you not if we already have a custodian on staff. >> He's in a non-school group. >> Yeah. Even Well, I think even a non-school group like say ifa comes in um we haven't been charging them
049for like a custodian during the week >> really. most >> like basketball practice or something. >> Okay. I Okay, I just might still be time away from their job. But that anyway, my question is though, do have we ever done anything like where when that group comes in, they do a check form of what it looks like and then when they leave like in the morning, somebody has to do a check for what it looks like. So, we may be able to hold accountable. It's just something I was thinking about one of our new facilities. It's like what does it look like? You're never going to cancel everything. Yeah, but at least it's an accountability network, you know, something along those lines. >> I think having a staff on site, the custodian, you know, if
050the custodian comes in and hey, he puts the bleachers in and there's a big spill of Gatorade on the floor or and that happens quite a bit, right? Um, you know, and and I'm not saying it's the outside groups. I mean, we we have probably, you know, we've had kids within school groups that have spilled things. Sure. >> You know, so that stuff just happens. But >> that's why I kind of like to see a custodian on site so that when people leave and the custodian can do their walk through, make sure all the doors are locked, >> make sure things are put up, >> and then hopefully they're noticing those things when they happen. >> Yeah. I just meant that in addition to a custodian. That way you're not in the embroiled conversation of
051the he said, she said, like, you know, this wasn't here when I was here. Well, now it, you know, it just I didn't know if we had No, it was okay. Oh, no. >> All right. And I know there'd be an added burden. I just >> So that might >> That's something you're looking for is kind of an accountability. >> Yeah. I Well, I'm looking at facilities through and know talking to J earlier. What's the carrot and what's the stick? What's the carrot for use that you're But then what's the stick if you abuse the privilege? Mhm. >> And we don't have a lot of money to continue to pour out for activities that don't take responsibility for a space. Whether that be a coach in our own community district that is allowing their athlet
052athletes, you know, that's a different process to school versus a private organization, church group, whatever it might be. Um and this has been just an ongoing even when I was a teacher like we show up in the morning PE teacher shows up something's wrong in the gym but then the organization versus we didn't do that. >> Yeah. So, so how do you mitigate that and what's the responsibility on both groups to secure that >> to narrow that down where a group can't say they didn't do I mean I don't know there's no sure system and I'm not I'm not quizzing I'm just asking like how do we tighten that up when this is done especially we have a grand opportunity to incorporate everything as like hey >> hey this is moving forward as a community
053how do we expect our community to behave in these environments >> yes >> even even a communication protocol where this is >> you know where you set your expectations like these are where you need to reset things. I was talking to um the junior cruisers. They have a tremendous amount of students like 120 and they said they have to sometimes move the cash registers and do those kind of things. So what is the communication protocol so that they know what your expectation is for you set up and it might just be verbal but it might also be wise to have that in writing. Yeah. >> So that it could be a checklist of you know make sure these things are in the right spot. take a picture, you know, X's or however your staff over
054there >> um wants to be put back because I know in the past I've had to move those for various events and >> it can be tricky to get >> Well, you got to make sure that they're plugged back in. >> Plug back in. Yeah. >> So the milk doesn't spoil or >> Yes. Exactly. >> And that's the question too is that something that >> if we do before for them, does it get added into the cost we charge them in space? I mean, these are my questions. Like, all of those are removals of our staff's time, >> you know, and I totally respect that and that shouldn't be a removal from your staff's maintenance work to maintain the facilities as a whole. >> But we also want our space being used, but we >>
055the least people we have involved in the chain, the less problems we have, you know, and so what does that look like? And that's that's all I want. I mean, you know, like >> I think part of the problem, too, is that And >> I think it's a great problem to have, but you have a lot of people >> Oh, absolutely. It's a great problem to have. Yeah. >> That need space. You want to leave space. Yes. And so you end up I mean, my opinion would be the commons probably isn't the place to hold things like that. >> Oh, yeah. Yeah. But we're trying to put people in where time works for them and they can get some >> uh so then you have these little >> I tell you what the I would
056say most of the time >> I think people do a really good job of absolutely of trying to clean up after themselves or or do things right. >> But just to be clear I was not saying they don't do it. I was just saying as a person that has participated in those things sometimes it would have been really nice to have the checklist to say they should do this and this and this and this like our vacation rentals we have check out you know >> and we definitely can I feel like we have discussed wanting to have like gym rules so if you are people who are using it for basketball you have a gym rules you can sign up so you know there's no food in the gym there's no so and I think
057that that is something that we had talked about working towards, but it's a matter of getting I I feel like our our policies and everything for a while have been pretty vague. >> Yeah. >> And everybody had different ideas um and ran off different I have a key here. I don't I have this. And so I think now that we've been trying to establish some of the main things, everybody doesn't get a key. We schedule for you. we make sure a custodian's there, nobody needs keys. Um, I think that got established and then we moved to the next thing is like >> what are we going to be enforcing? I think we just kind of needed to get some of our main rules. That way now we can say, oh, you're using the basketball court.
058This is the rules for our basketball court and you know, initial online or whatever. So, I think that is something that we talked about and wanted to work towards. We were just still trying to get like the big pieces. >> Absolutely. Yeah. Yeah, you guys are doing this not a comment on that. You guys are awesome. Um I I just >> it goes back to I was we were talking earlier about like >> where is the how do we as a district and you guys talking to us as a board and us talking to Jay and for you guys are in the how would the system work? But as a community and as a as a district, where do we draw the line if we don't allow someone to use affilities like and so where
059is that line? I don't know. I I have no idea but like what what what is the the process we have for that? So it goes back to like when they're so what so if a group is using the the facilities like uh Boy Scouts I don't want to pick up Boy Scouts. Sorry. Anybody using Boy Scouts? Um I'm just you know or a group that uses it repeatedly. They they go through their process of filling out a form. Do they do they fill out for each facility in season or is it for the whole year at the time? And I think it might be worth to go through like an a toz like how does it >> help? Yeah. I mean Yeah. >> Okay. So the way it starts is that they will go
060on to our website and they sign up as an organization. >> Okay. And then so they cannot schedule anything until I approve the organization. >> So I go through and look who is it? What are they doing and we say approve? Boom. Now they can go in and they can request the building, the facility, the times, and if they're asking for anything else. We have like a piano. May we use five um think what they're called right now. Can we have the piano moved out? >> The risers. >> Yeah. Or whatever it is. And so they'll request that and then we can go through um they have to give us their insurance if they are a sport that does um uh well most of the sport. So like soccer, basketball, football, they have to do
061they have to give a sign off paperwork that they've given out against kids concussions and the a sudden cardiac arrest. Um so what I've been doing is as I get those I can attach that onto our system so it shows and then what happens is say their insurance is about to expire. I get an the insurance is about to expire. So like EYSA gives me one or >> or whoever gives it booster club it's good for a year some are just short term it's good for two days so I put that information and then this this school dude will let me know hey it's one month away from expiring or whatever it is so when it comes to um like insurance or basketball teams that are playing two seasons I don't make I don't require
062them to give me another set of the cardiac or the if it was another team or another they added stuff. Although I was not thinking about adding new coaches, which would make sense to me for every like when the seasons change because I did have some say, "Hey, we added two new teams. Two new coaches. Can we go in here?" So that does make sense to me that if they gave it out at the beginning of the season, now we have new coaches. They would not have. So >> yeah, that was that was kind of because if if we that was one of the things I was going to ask is like if we're not doing at each season in some ways and I don't like the burden on us but what if but I
063was interesting to hear how you get notifications if their insurance is about to expire because I was more concerned like if someone groups insurance expired >> mid year but they're approved for the whole year like how do we know like you know >> and we don't we don't do approvals for the whole year. So the way we do approvals is per season of the high school sport. >> Okay. Okay. or this season um of the high school sports. So, we do it in three different ones. We don't do four because I know middle school has four different seasons, but so we'll do like the fall season. As soon as I get all the high school schedules or their practice times, we get whatever. Then we can go in and look up and say, "Okay, um
064this is how many people want to use it." And then we also kind of have to figure in not everybody knows the system. You get a new team. So, I can tell them all like, "Hey, everybody gets two days." >> Yeah. If we have extra time, I'll open it up. But if a new team comes in, that third day can be given to that other team because we have a lot of people who just start a new team and they want to use a field and just because they didn't know to turn it in. We So it has worked out great. Um because we've been able to add different teams during the seasons um and everybody's, you know, fine with it. Everybody is understanding of that now for the most part. Um, so, so then
065what I did tell them is you can submit your stuff in advance because then what I do is as I know the season's coming up, I can start seeing if there's an overlap or a problem, then I can call everybody ahead of time. Hey, it looks like you guys both want this day and they'll adjust times or whatever and then we can just go in and approve that next season. >> But every season they're turning in the new RCW protocols for concussion and the heart. um the CPR, right? They have >> if it's a new team, if it's a if it was a new group coming in, but like ESA um when they when they did basketball, Yes. but sometimes it'll run into a different season. When they do soccer now, they'll give me a
066new one for soccer because that's a new set. >> Yes. >> But for like the girls basketball program, they're practicing fall, winter, >> kids. Yes. Okay. But but it does make sense because like I said if they added new coaches which they just did >> then they need to >> that's a question I would have as for you guys to clean it up for you is to help you guys looking at it from a management standpoint. Is it easier for you guys if it was just something they had to do every season no matter what. So it doesn't carry. So you don't have to, you know what I mean? So there's just a blanket rule that those things are due each season no matter if it's a repeating group or not. Or is that more
067work? >> Yeah. No, that it's actually not work. They email it to me and I just it takes two seconds to attach it. >> Okay. >> Um so to me some of those things when you just have it then it doesn't leave space for those open it would make a crystal clear rule. That's all I'm saying. So those are the stuff that we're trying to fill in, you know, like as we look at this, right? Like what >> what is an effective measure that would be crystal clear than communication to the people out there too as what is needed? >> Um because again, you know, I remember when the high school was remodeled, we had all these rules like you can't hack things on the walls and you can't do all stuff like well how
068are we going to do that for you know that's why you keep talking about the stadium and the facil like how how do we how do we do that to make sure that these last you know? >> Yeah. Yeah. >> Yeah. >> And and some of that stuff kind of like >> goes away. >> Oh, I know it naturally. That's human nature. >> And then all of a sudden it's like >> So >> I would like to see some of that come back a little bit. But you you want to try to make it as helpful as you can for people to be able to use >> the facilities. But and then being on this side where you have to either go out and do maintenance or cleaning or things of that nature that uh
069then like I said a lot of people do a tremendous job but there still becomes some areas that you have to go out and you have to clean whether it be the restrooms or you know uh and just the facilities in general but uh it's >> sometimes it's tough >> I think having back to I'm stuck check on that checklist on the on the checklist if there was a checklist given to the coaches to to just check off at the night. But when they're releasing the kids and just checking off because even if we do have a custodian on staff, we know darn well that the custodians struggle to get their work done, let alone getting back to a gym that was used that they've already cleaned or and had ready for that team to
070come in. Yeah. you know, so it just doesn't h >> and I think in addition to that, I think that's awesome. But it's also consistent. >> Yeah. >> So every organization is being treated with equity the same like consistency >> and I think that's what helps us. That's what I was going to say too, how you're saying how can we keep it so we're upkeeping is when we are not giving exceptions to somebody because they have always done that or because they're this team or this I think because then people are like well if they don't have it I'm not going to do it. How are you going to make and they do come with me like where in line 27 did it say in under six and I'll have to say right here. Oh
071okay then they'll move to the next thing. So I know that consistency and keeping it the same across the board to me seems like it makes things much easier. >> Well, it helps an organization to lean put pressure or not pressure follow through with their expectations for their staff as well because >> it's part of the process, right? >> Um because you know having to help out with other or done other nonprofit groups, but you're helping run a group and you you humans are f you hire a coach and that coach is coaching. they may not care about a water bottle and they sign off that they do and I'm not blaming. I'm just saying that happens. I was a coach. I mean I know that stuff goes. >> Um but so I mean that's
072another posit. The biggest thing >> protocol. >> Yeah. The biggest thing is you know thinking of too this I like what you're saying is in terms of like any system that is independent of if you leave or you leave or we leave what is the system if someone comes in >> especially a new coach you were talking about if they get a new hire like here you go you know this is the rule. So that's kind of what my brain's thinking. What what about too if there's you have your head coach and then that head coach is sick and they're just calling a parent to say, "Hey, can you >> we can't control that >> coach tonight or something?" I guess I guess maybe yeah, we can't control that, but maybe maybe just having like
073the one thing we could control is the checklist for their shutdown for the end of the night or whatever. >> Yeah. any anybody that's not consistently in charge, they would know what they need to do to check on that would be great. >> Yeah. >> And it could just be there on a clipboard like it's not hard to do. >> Yeah. >> The idea I'd be concerned a little bit about having an organization do that checklist versus our own staff of our building. In other words, when I fill out a rental car, I mark everything they >> Well, no. I'm just saying that there's got to be a checklist that they know what to do before they check out. >> I I was running down the idea of who's checking what's wrong and not wrong.
074I would Yeah, I'm going down already the rabbit hole of who I'd want to have do that, but I also don't want to take time away from their other duties, which goes back to costs and stuff, >> which which I would say like if you have some nights we do have like say junior cruiser wrestling or the girls basketball club, they're in that same gym for all three hours. So, it's easy to say the custodian stops in at 5:30 instead stops in at night, but when you have three different people using the gym and you have the custodian going back and forth between EES or EMS or it's hard for them to set a timer and be like, so it's somewhere in there, >> it kind seems to me like having the checklist >> on
075the wall like you were saying and having each team check out the custodian then maybe is just checking one time and saying, "Yeah, I don't know where something didn't get done." But >> yeah, >> instead of having to do it >> and in our current uh procedure, it does say additional rules and regulations are relocated on the facility use form, which is great. We could also locate them in and then we could add to that located on in the facility and event sponsors are responsible for compliance and enforcement. >> So that is in our current procedure, but >> in the sorry I forget what's in procedure policy with P or without. Okay, thanks. Yep. And it's page 204 and it's that last very last paragraph. >> So that brings me back to it. What is
076the what's our process for denying someone use eventually or >> Yeah. >> What would be the I guess what you're asking is is there a threshold? Is there a threshold that yes of compiance eventually lead to somebody being >> disqu I'm not putting that on you guys I'm saying I don't know if we've had that conversation >> or you know is there do we need to talk to our uh risk pool or insurance company and say what is the threshold um and what would you know >> yeah in the place where somebody wouldn't >> I mean clearly something like if you don't have a current policy in place you know liability policy then that would be I would say most of the people you have a conversation with them, right? I mean, um, the one
077thing that really drives me crazy is, uh, you know, like down at the elementary, a lot of people want to park in around that bus loop and >> Oh, yeah. I've done that. >> And people park right over the sidewalk, right up onto the grass. >> Oh, I haven't done that. >> You know, >> people pull in >> onto the field. They don't want to unload their gear. >> Oh, yeah. They dogs are >> We put tow signs up there. >> So, we have tow signs up and that'll probably be the next step when people do that because I've walked right up to a car being able to look right through it and the back window and out the front and you're looking right at the tow sign >> and they park in between our
078tow signs. So, tow sign, tow sign, two cars parked right there. So, soccer season's coming up and it's a >> Do they count that though or do we need a sign that says do not park here? >> I wouldn't think you would need a sign there because it's a sidewalk. >> As a business owner, I have to put signs up for >> Yeah. >> pick up your garbage or your feet or get by the middle school where the kitchen is. Okay. >> I would have been one. Yep. that before. I've looked at facilities on the weekends parks there. >> Absolutely. >> Because it says because it says uh parking for >> for maintenance, right? >> Or kitchen deliveries. >> Yeah, kitchen deliveries. um but >> which aren't always on the weekend. But I I think
079the big frustration there is that we do have a I think it's for the custodians when they come out to take the garbage then there are people parked right in front of the garbage to the gate or if they have to leave they can't get out because they'll normally pull in there and then there are cars that stack in behind them >> and and >> we had a car actually parked up on the >> um Yeah, >> I know we're chasing a rabbit right now, but I also would say the the bus loop gate >> is never closed on the weekend going around either. And it's like so that just automatically >> might I tell you what happens when we close it? >> Then the right in front of it, but >> then the staff
080drives on the sidewalk to the portables at the middle school on the grass on the sidewalk to the portables. So if this is that they say, "Well, then we should all have a key to this." So Well, there there's an example though again of like that. Okay. Why not? >> I know. I know. So, there's an example though again it goes back to what I was just saying about what are the limitations of when we remove the ability to use something because that's a blatant. >> So, we should we have a gate, you know, I mean that goes back to that level of accountability. That's my question is is and I and I'm not bet you guys have this is a support from us too is when I when I ran a mountain biking club
081for example um we had a coach that was constantly thrashing one of the facilities with our student with our kids no matter what we did in well our we kept be able to get insurance because as long you're willing to pay more didn't matter. So the facility the use group did not care as long as we had insurance. But where does that escalation get where no matter what our if we keep trashing it, we can still use it just because we have insurance versus what's the ethical line we have of where that triggers >> you know what I mean like and I don't have the answer to that at all but but I'd rather have our own line than being bold to an insurance company of just because you're covered you know. >> Yeah. No.
082Yeah. No, I think uh I don't think there's anything, you know, in here that says that. But but I think that like we've >> like I said, for the most part since I've been here, everybody's been pretty good to talk to and I think work with um we'll send an email about where people are parking. Sometimes it lasts, sometimes it doesn't. And it's >> Ron could go a risk of losing. >> Yeah. And that's and that's parents that are, you know, for the most part that are doing it that not not necessarily are part of the organizations. They're not in on that email. Yeah. And the the organizations probably not >> individually talking to the parents. They're saying, "Oh, I'm not going to park there." But then, >> well, we could request >> and this
083is a management thing, so this is a you thing. I'm just giving you an idea. We could ask particularly UISA or those other organizations to maybe produce some cones or signage that they could put in those areas where we would prefer for them not to park and that could be something they could offer like we're offering our facilities and it would be really helpful if you had cones etc that you could put up that said >> no parking they would be responsible for putting up when their events are there. >> Yeah. So, I do know like um last year there was an issue with parking um and we worked with whoever was the head of that group um and this year during that season I I don't think we hardly ever had one or two
084I think maybe one or two times we had to call and say hey but they made it clear to their parent like you're going to get towed. >> Yeah. Most of the time whatever we got to the organizations Yeah. or the groups are very understanding and and uh but that would be our next step that if if all right if you guys then we're just going to not let you guys come down here and use the field >> but nothing's really gotten to that point yet >> but we should have something in the policy that's states that there is a a line and >> I know if it's abused >> I would want to still run that by legal though I don't because I don't want to hamstring us either because it's still a divi
085division between our district rules and E or church organization or whatever else's rules we call >> so Danny keep going. So then >> okay um so where were we? So they enter their information. Um so now what I've started doing is um if it's an event so I have doors scheduled to be unlocked during their practices. Um, so the it's mostly the middle school is the one that's just it's used from 5:30 until 9:00. So if I know there's events going on, um, which is most of the days, I I schedule the doors and I tell them which doors are going to be unlocked. Um, that way no one's having to worry about keys. If it's warehouser, a lot of times, um, it's not used as often, so our custodian will go meet them at
086the door, let them in. Um, but depending on what they're using, if it's a weekend use now, we can have the doors unlocked so they're not propping. Parents can come in and out for games >> and you just remotely can do that now. >> Yes. >> Awesome. >> Yeah. So, we'll like talk about which we have a tournament coming up this weekend. I'm like, "Okay, what doors do you want open and what are the ties?" >> And then you turn off the security codes so the alarms don't go off. >> The doors will just open like a regular. >> Yeah. And then the interior alarms are also >> That's awesome. That's correct. the alarm is off and on once that door is unlocked, >> everything is available because I >> I hate that stress of
087you know running train you get the right place and did I do the right code now that's great that's >> the new system is really nice that way I mean it really is I think it makes it >> so we we just scheduled out for them we talked to them about you know our we usually have um our custodians, we I think we've kind of mentioned to them, we want you to do a walk through at least, you know, if there's a banquet. Sometimes if there's banquetss, I message everybody saying, "Don't forget there's a banquet. Can you leave a broom out? This is the doors that are unlocked." So, we're not dropping doors or whatever it is. So, once it's all put into the system, then weekly I can just go in and see who's
088coming in and going. and most of our gyms. So like when people are in there till 9:00, most of those spaces are kind of that's what should be getting kind of taken care of at the end. Like that's one of the last things that the custodians are doing. >> Okay. >> I I guess I guess my my own really question and it's not a question. I don't want this to be top down. I want to know and you guys can spend time to talk and think about this with your staff and everything else is >> and it's not just about the new facilities coming online, but that obviously heightens everything. >> Yeah. What would you like to see a support from board to Jay it down that uh in a procedure to help if there
089is anything with your processes to to to make sure that they're up well from outside entities and you don't have to answer right now think about but >> you know if you could get a list or backwards or just if there anything different than what we talked about because that's really what we're talking about right is how to make sure they last as long as they can is part of the community and I've always >> concerns that you see that you you think we you know hey I think this would be a good idea. >> Well and and the truth is like we set the policy and then you guys design the protocols. >> That's great. You're right. >> You and Jay design those protocols and um that's the management side. We will pick you
090know we will and and then we approve the fee schedules. That's the other thing that the board does. And that's one question I had for you as I'm looking at this. that too. I have some um but real quickly I'm not going to talk about the B schedule other than I want to make sure that the explanation of charges it talks about the custodial rate um the PDM for them and I want to make sure that every year that changes because every year our I would imagine our um costs are going up so we want to make sure that it's accurate PDM. >> So I Lindsay and asked her where are we on all our numbers? Um she said that we are low where we're at at 4152 with overtime and benefits. She would put
091the number more between 48 and 50 and that's still when I'm looking at other districts it's still cheaper. A lot of them are 5560 an hour. Um she said our I asked about the kitchen staff as well. She said the price that we have seems appropriate for kitchen staff. And then um under the auditorium it says that we have to have an IT person whenever we have it. We've never had that, but um if we did, she said we're way low on that price, too. So, and she's she recommended more of a $60 an hour range. >> So, I would imagine I'm just going back to past practice when they're talking about using the lighting. It's typically somebody from the drama club and the drama um instructor, what do they call them? Sponsor, the school
092employee sponsor, whatever. So, if they're in that back room, I could see making sure that they have somebody there. But if you're not using the lighting and the sound, >> we've never really had a Yeah, we've never done that, but she did say that our prices were >> low on that. >> Way too low on that. She said more than 60 for that. way of setting it. But then uh back to what Rhonda said kind of a um just subject to change yearly or something in the policy like >> well I think it would be every year you update those you have to update them every year based on the contract >> because you don't want it to be stagnant like you want to refresh it every year >> and it should it should happen
093when we do all contracts like that should change >> um and I know um I still fraud I know Danny did a a fantastic job of like reaching out to I don't know how many different schools and getting you know cost on what people were charging for their gyms or um and I'm not saying that we have to go down that road. I'm just it's it's very good information to look at and and things are, you know, um pretty expensive. >> I was really happy we were having this meeting. I didn't take it in. It kind of I was excited because I feel like we needed to have all this cleaned up and in order before our stadium comes in because then it's our then it's going to be go time and trying to make
094it at the last minute. >> What if we say yes to somebody one week and then the next week no? It's like well you said you know. So, for me, this is I'm really happy about this. Um, and I just think, um, yeah, I think if we're running it across this the board the same way with everybody, >> somewhere in here we talk about not charging EYSA. Um, I saw a certain amount or something like that we didn't charge. Um, I just wanted to throw it out there. every one of our teams and groups and clubs are similar to EYA. They're not trying to make money for, you know, for themselves, but they're almost all 100% Eatenville kids. >> Yeah. >> So, we've just been kind of >> running it the same way across the
095board on that. Um because they all are 100% kids for the most part. >> Yeah. And I I'll >> Are you saying like not charging because Eva gets in charge or should they char start charging? >> I think for sure on the weekends if they we're losing money when we pay for the custodians and so we um we are charging for non-school nights. So for weekends, anything like that, we are charging. Um, I'm just saying whatever way we run it, if they are all 100% kids, then we run it. >> As we look at this, and I'm like the board to take a good look at the updated proposal of the policy. Um, that's something we can consider under the school or child related groups. We need to, you know, think about that. Um, so
096that's something we can look at. And then I want to also make sure that um I understand and I appreciate that uh our community supports our levies so that we can support the pools. I just want and I think this is a fantastic deal and it's a bargain to rent that pool, but I want to make sure all of our employees costs are covered. >> I don't necessarily want to make money on the building. I don't want to make money on but I want to make sure our employees costs are covered. And that's a really low price. I'm not certain that it is. So, I would like to have a have you take a look at that fee schedule just to make sure employees costs are covered on that on the per hour. >> And
097just to for whenever you guys are looking over stuff, we added the general rules and regulations. Whatever is in black, that's what we currently have on there. Um, I added four things in like red or pink, whatever it is. um that I was hoping there's some like we have the note driving on the lawn on one of our on our paperwork somewhere, but it's not in our rules. So, like I added that I took the I took the verbiage off of our other paperwork and I added it to here. So, what I was hoping maybe on those kind of things you guys would consider, but like we have on our rules and regulations, appropriate space is required for specific use. For example, baseball is not to be held in the gymnasiums. I I read that
098and it's and >> but we have and so I'm like are we going to keep that? Are we gonna start allowing it? Like >> it does say the extra that there's extra costs um related to that and extra insurance. >> So I just highlighted stuff in the pink for you guys to consider and and I kind of feel like our general rules I wish maybe they were organized a little bit better because a lot of people scam. So if we had like some of the main things that they really care about on the top just organized a little better. I don't want to try to reinvent the wheel. So, I just added the four things I think. Um, and I'm learning how to add some of these things to our system that we have. So,
099the same way they that it shows they have a signed off insurance, it'll I want to be able to attach a signed off. You read the general rules and regulations. So, it'll also pop up on on our facility. >> Absolutely. They should be agreeing to abiding by these >> part of the agreement. >> Yeah. Absolutely. And when they did it um with paperwork, they were, but now that it's online, they don't necessarily get this, you know. So, I'm I'm learning how to see how I can add this on to that place because they're saying that they agree to it. But if they don't actually have a paper in hand like they used to. >> Honestly, >> I wouldn't be opposed to say them saying you don't get the key, you don't get whatever until we
100have we physically sign this because I agree a lot of people just go click and they don't read it. I mean, honestly, that's on them if they don't and we hold them accountable, but we still have to be consistent and um that's probably a universal problem, you know, kind of talking about the like the football field, you know. Um, I know there's a lot of places that, you know, somebody shows up, they unlock the gates, let people in, and then and then there's got to be somebody there to manage the restrooms, and then at the end of the end of the day, somebody has to make sure that that's locked up and there's not, you know, somebody didn't spit sunflower seeds all over the field and >> things of that nature. And and from my
101perspective as a board member, my my point is if that's a route that we choose to go, this is my two cents. I don't know if I can control this and if I can build the world my way, perfect. But >> if that's a route we choose to go where, yes, we're opening up that facility and if we have to have somebody come and do that check at night, we need to pass that cost along in my opinion. >> And and I hate to say that, but I'll say it a thousand times. I pay taxes for a police car, but I don't get to go take it for a spin, >> right? >> So, that's that may be rough for people to hear, but those are those are real costs. And so, >> um and
102it comes out of our coffers for education in some ways. So, it's not about if limiting the use of the field. It's about making sure that we're taking care. And not just the field, but the field is a different entity because it's outside. your your janitors aren't outside policing the field at night, you know, so what does that look like? And that's a whole different >> but that that's it's >> because you're right then those are all what's that look like then how do we >> and I think that's again the checklist would be so nice just having something there absolutely you're walking and you're checking the bathrooms before you lock up and you're making sure it's >> decent, you know. Um yeah on um 28 you said as far as the cash or credit
103cards and is this still correct regards no cash or credit card for paying. What is your thought on >> Well, we we take we I mean I I know that we've taken um credit cards. >> I don't know if anybody comes in to pay with cash or not. They pay they come in here and pay. Um but I know this said like money orders and all that kind of stuff. Um, now it's easy for them. They can call Sheila and they would further bring the phone or they can come in and pay it. So, I just did it. I wanted to make sure that was fine to be changing. >> Yeah, I think we need to continue to accept checks and the orders and all that because if you're a nonprofit, you have different ways
104of paying for things, but we absolutely should be accepting credit cards and and debit cards. is, you know, yeah, that's >> one's coming through. Yes, 28 needs an update, a refresh. >> Is there an issue like ash coming in or No, because that's handled and it goes into the safe. >> They they have protocols here where they they deal with that and at the high school as well. So, as long as they're following their protocols, that's >> and for facilities, they only compete their high school. >> Yeah. and you guys don't have to manage it. So that's good. >> Thank you. >> Um >> you do have though under the procedures guys you guys do have the exceptions to baseball can be made by the management facilities or things like that. So it's yeah >>
105still covered. I mean we've had to bring them indoors before. I mean that's >> well our teams. Yes. So we >> Oh that's I see. Okay. >> Yes. With our teams. Yeah. In the spring um all our teams use a gym. track, baseball, fast pitch, they use it because it's >> Yeah. weather. Football uses it in the fall sometimes if it's too smoky, you know? So, it they I get for our school teams, >> but are we going to continue to allow like baseball to come in and have a club team and which is either way, I mean, times change and things change and now they do that and they have things made for >> some. >> Right. But I'm just saying, but they do have, you know, my husband coach fast pitch. They have
106certain balls, certain bats, they have different shoes. So, I get that times of change. I'm just saying >> it's on our paperwork. Are we going to keep that or not? Then it makes it easier to be like, yes, as then we make the rules again. You can only use this type of bat. You can only use this type of ball or whatever. >> Absolutely. There should be, you know, but that states >> just because I was going over some of these and realized that we had a bunch of rules in it or things that maybe were outdated or I don't know. Do you think that's too hard for us to manage if we do allow a a club to, you know, say do that and that we're expecting them to have a certain kind of
107bat or certain kind of ball? >> I don't think anything's too hard to manage if we if we know what the rules are and we are giving the rules and we're being backed on that. For me, I don't feel like it's hard hard to manage it. Once we have like everybody's on the same page, this is what you want me to say. It's easy to then put that step into action. >> Well, >> do we have something that says, "Okay, if that's not followed and they're like busy to that, how do we deny >> you're you're denied for six months or you're denied for a season?" >> We don't have anything. And I think that kind of goes to what you were saying with how do we decide to turn someone away or where do
108we draw the line? >> And I that's a that's a liability question. You want to make sure that we don't a risk of this because I don't want us to be held accountable for somebody else's which goes back to like >> my suggestion in some of this would be you know we don't suggest the gear they need to use you make it broad and say indoor appropriate use equipment for that sport and then they get financially responsible if they break anything based on long as they use the wrong equipment. I mean, I would prevent my suggestion is don't make a list of approved equipment, >> right? >> Because it's like if you make a list of approved equipment once something is it's out of date. Yeah. So, they need to know what their own equipment
109is for indoor use. I mean, and then you hold them >> accountable if they did break a scoreboard. >> Well, we're not using indoor equipment. >> Well, yeah. >> I mean, but what if they So, I mean, we were lucky that it was just in the elementary. We didn't have any scoreboards or anything like that. So, cuz we had discussed that like how does that happen? So, we didn't have anything on the walls there. We were lucky on our one um with soccer when they did inside the high school. We did talk to them because I was like, "Okay, you got scoreboards in there." Some of they're fairly new. Those newer ones we got and they're expensive and they said they had certain balls and they wouldn't fit. >> Expensive. >> Yeah. So, but we
110didn't have any >> dents in the walls or in the ceilings. Those are all things we have to take into consideration and or you have have to take into consideration and because it's your duty to protect and maintain the facilities >> and our duty to make sure that we're being responsible. >> I mean if they're not responsible if they're using the proper equipment but they are responsible if they're not using >> they have they are the ones these two right here for our policy are the ones that approve whether or not they go in. >> Yeah. I guess >> but say they use the wrong equipment, but they say that they use the right equipment. >> Well, and then in a lot of cases, >> I mean, I've had a kid break a TV in
111my classroom with a a colored pencil, you know, just looked and it shattered the whole TV in the classroom. So, I'm like, >> you wouldn't expect that. It's like, well, that >> the policy states that they're responsible for any damage. >> Okay. Yeah, the policy does state. >> That's part of like what we've been trying to do to like the facilities uh with when we have uh custodians in the building, you know. Um if if there's not going to be somebody in that building, we try to like switch them off to where there are going to be custodians, somebody there to help be able to kind of keep an eye on things and just make sure things are um the way they're supposed to be at the end of the night. For me on any
112note, I'd like to apologize for stepping into Ron's brought up a couple times in a good way that you know I I'm still learning the line between our role as policy and procedure and you know I just want to be able to help but by no means trying to tell you guys what to come up with that's between you and Jay and and so I feel like I've muddled that water a little bit and I apologize but at the same time I you know I appreciate the conversation and >> trying to get to know like what I appreciate I thank you for about is you sharing with us. >> You're sharing with us what the the procedures are, which is awesome, which also is really important as we look to amend a policy. >> It's
113important for us to have this information so that we can make sure that the policy aligns with your goals. And so, um, yeah, >> I just wanted to thank you for that because I I it it's a reminder to myself as I learn this role about >> the dynamics, you know what I mean? Yeah. And so, and and you guys are doing great and I appreciate it. Um >> well and I know everything doesn't you know always get probably taken care of the way it should. Um >> human well I mean well no like like the custodians are they they got a lot on their plate and so um you know you know like say like with the old bathroom I didn't really have anybody scheduled for that. Hey, you talk to the evening custodian.
114Can you go out there and clean that? >> You know, it's just adding something onto their plate. And that's and then something else maybe isn't getting as much attention as as it should. >> I do believe that um consideration as I look at a new um or oh my goodness, I've said it a gazillion times. Paid rate a rate. Sorry, that is one of the things we have to approve. Um, I would like to see that EISA, any nonprofit, any studentbased that's nonschool >> is paying the costs of portaotty cleaning or bathroom facilities cleaning, all of those things. Again, I want to have our facilities open to the public, but we cannot go in the red for that. And I think that if we're consistent and everybody does it and they know in advance, um,
115I think that that's fair. And I don't think that that's an extreme request. charge like just a bas like we have the facility use but is there a cleaning fee like >> there is a on the facility use it does state if you're using the kitchen then you have to pay staff a certain amount but um custodial >> custodians but my understanding is you just said UISA if they're using the or any organization that's using the field has not been paying for custodial fees for the bathrooms or what about portaotties >> yeah know porta >> those are expensive >> those are They're very expensive. >> We have them at all the schools. >> UA does bring in their own portaotties for their season. They do bring in their own. >> They call and ask and
116they park them by ours that we have on. Um so they they're >> yeah really worried about um >> ours but no. So >> but I think like if you if we're speaking all facility use like you think of like um Fourth of July was my first Fourth of July here. >> Oh yeah. And um if you think about like if the town donates garbage but it ends up maintenance comes in on Saturdays and or the following days on the weekend and it's cleaning up stuff too. So >> the last couple years I've had >> before it was like yeah that we could donate things but so I think if we're going right with sports we're talking about all of the committee. which and you know and this is one of those things where when
117if we have a committee a fourth drug committee that's why you guys need to sit on it and say from the very beginning in the planning stages these are our board this is the board fee schedule that's the word I was missing earlier and uh the requirements and I don't think I think it's reasonable to say our custodians are going to have to come in >> and and this is how many hours and this is what it's going to cost we're not going to charge you for the field this is you know those community things we we don't want to charge the facility just or the cost of any employees that >> Yeah. >> And Mr. Brower was really good about reminding us at our last facilities meeting, hey, get on your radar. We have
118Mday coming up. >> You've got you've got to be at the table with those committees to give people that information because it if it's changed, you know, and people have been here generationally and they've done the same thing for so many years, then we need to say, >> you know, just a heads up, >> put this into your budget. This is something we need to consider. I would I would strongly consider too and this is just maybe me and I don't like adding fees on samples but I don't and I don't know what your internal data is. If you have data that we have staff that has to clean after an activity even during the week and it's taking away from their other duties. What does that look like that that I mean should be
119an added cost of of the of the being done. Um, I'm again I'm looking into if I was like a janitor, I'd probably go in and clean the floor first and then let them use it and then see how bad it was afterwards. But that's just me, you know, because I'm just that way. But >> my experience, that's how it's been. >> Yeah. I just It's just something for you guys to think about. I mean, it's not I I don't like added costs on our communities and our students, but I also don't like we already are in on staff and if we have staff diverted for things, what is that cost? I can't answer that. You guys may know that based on your feedback from your own staff. I have no idea. >> So, just
120something to to >> Yeah. I don't I think as long as you know like like just for an example, say like the middle school gets used a lot, right? Uh as far as in the evening. >> Um so we have an evening custodian down there. That should be one of the last things that they do is they go through they take care of the two gyms and then the uh back bathrooms. the other bathrooms they shouldn't be using. Um, putting people in the commons. Um, I need to talk to the custodian to make sure those double doors going down the hallways >> a lot because we've had people wandering down the hallway and then maybe using those bathrooms or, you know, so there's there's things that I need to get cleared up on my end.
121Um, >> but yeah, we try to kind of keep everybody like in the gym and then using those back bathrooms. >> Um, >> I think I said as long as you guys if you guys ever feel like it is pulling time away from their general dut, >> you know, that's something for you to consider. Well, in this new policy proposal, um, it says when facilities are used outside the regular school hours, >> regular school hours, or when the district incurs extra utility, cleaning, or supervision costs, a fee schedule established by the superintendent will be charged to recoup those costs. >> And I think that's I think that's very reasonable. Well, that's another thing that we've been trying to do too is like get a cost breakdowns on >> the gym or the pool or you
122know what I mean? So, >> because and aren't students paid too? Like are there students paid for um on the swimming? >> Yeah, those are all employees and that's why I said we want to make sure that we and you know there's >> you you if you're a lifeguard you can't be out there for a long time. It's not like you can just have two kids. There has to there's a rotation and a safety rotation and all of that. So, um it is such a blessing to have that and I don't want to do anything to keep the community from having you. I just want to make sure that we're covering our costs, at least the employee cost. We will never cover the cost of the pool ever. It's it's a gift from our community
123as they vote for the levy and we're grateful for that. But the employee costs to >> Yeah. And I guess as we start to wind down, I've been really appreciative of both Brandon and Danny for the hard work that they do. I think what they did is they're always striving to figure out how to balance the the use uh to our community, our voters, you know, vote for these things um with the cost to the district and how to just make sure we manifest or how to make make sure we balance that but also make it so it's a sustainable model that will, you know, again keep our facilities up while also allowing access to our community. uh they're doing things like bringing other they're studying other school districts. They're also we've actually had in
124you know athletic directors who have a new who have a facility like we've never had our official sort of we never had 247 >> um facility and and so getting ideas coming in getting consulting from them and uh and you know and so those are the things that I think they've done well and we we meet weekly by the way >> uh to to finetune this is one of one of the items but one of many. But we're trying really hard to find that right balance like you said, Charles, between is it something that incurs more cost or that's beyond what are reasonably uh historians, you know, would would be able to do and and uh if it is, then we're looking at how we, you know, how we how we set that schedule for
125our our users. Um, but yeah, I think it's I think I'm really proud of Danny and and >> thank you guys for being you guys. I mean, from what I've known and seen just from my short experience here that you've been just definitely good stewards with with our schools and >> hope so >> financially and everything. You're very good steward. So >> it's one of the hardest it's one of the hardest positions in the school district is around facilities because you know the community the public own the facilities in the sense of you know as owners taxpayers but at the same time we we are an organization. We have our own organization. It is a business to run and we have to figure out how to make sure it's responsible use and it's fiscally sound.
126um because it does come out of the budget somewhat. >> Yeah. >> And especially as our budget constraints are, you know, growing that we have to. So I really appreciate the board's direction to um you know, keeping that into you know, I guess in our minds as we move forward is it's a it's a delicate balance if I try. So thank you. >> Thanks guys. Okay, >> thank you. Appreciate that. Um, and we look forward to looking at our in the future, can't remember which month it is, but we have a facility. We'll look at your tenure plan and >> going forward, yeah, May, something like that. So, we look forward to that from you and thank you for um the work you've been doing on the safety committee as well. >> Appreciate you gathering
127for that. Okay. So, let's wind up this board meeting by, uh, leaning on into our superintendent comments and board comments. >> Yeah. So, um, as so the teaser was, yes, you can see this, uh, the origami snowflakes. They were prepared by students of Miss Aaron Meyers, who is not only our art teacher at the middle school, but also runs an artiser. And uh so we we appreciate the that the decor you know for our meeting. >> Um I've been really I've been very very impressed with our math committee. So this is not just an adoption committee. This is looking at practices. This is figuring out how to best deliver deliver math to our students. And so when they meet, they not only are looking at potential curricula to adopt, which we know were long overdue,
128if we are really going to try to if we really are going to um focus on these goals of academic success and preparation for life, then we really are going to have to have curriculum that will keep up with what we're being tested on and and the thinking skills that will prepare plan for the future. Uh but at the same time, we know that curricula are just tools. Uh that in the end that um it's how that's delivered. It's the craft of being a teacher. And so I've been impressed with with that. And you'll hear more about that just as you did with our ELA adoption as as it moves on. Um, it'll be certainly open up for the public to see at some point too as we start to kind of narrow down those
129those uh adoptions or curricular that seem like they're making the most sense. Um, and then finally, kind of last but not least is uh just uh you I know you asked me for an update on the state time that we meet and the latest is that there has been an awful lot of work out there even with this sort of of um weather that we've been having. And uh be real honest, I I try to wander out there every day as Cassie knows. And uh today for instance and yesterday I was out there and and there there are no puddles. >> There are no puddles which is unbelievable when you get more than an inch of rain >> and and they have and it's with that drainage system as it is the infiltration system that
130actually has absorbed. So, it was kind of I was kind of using it as a test like like if it's going to rain this much this hard >> for this long. >> What's going to happen? You know, are we going to be a is it going to be able to absorb this much rain? And uh and it has so I'm proud about that. >> So, currently, as you may have seen on our social media posts, uh the the rug is getting rolled out. the earth has actually been rolled out and so you can see it's a 40 line yard line. You can start to see the the lines and you can see it's been manufactured such that now we'll start to put that together. I will say kind of a funny note that there were
131maybe funny there were five there were some construction workers out today that that are laying the turf and you have to it's just like a rug you have to get it you know close together and there were five of them that were going like this and the wind came and so they almost had a kite and so they said yeah that'll be enough for today but uh also with the stadium it stays prepared we'll be getting our uh we'll be getting our supports behind the stadium and prepared our not pier blocks but our yeah I can't remember the name of it but anyway the blocks that are going to go right behind this >> the retaining wall >> thank you yeah retaining wall >> but those have been ordered so and then just kind of
132an exciting thing um the stadium should be delivered >> uh we believe around the 22nd of December it's coming up from Texas so it's getting very close we have all of the the foundations in place and supports also the the cement or the the function's been poured for the lights and you'll start to see the columns go up. Um as uh once they lay it all down, then they drill perfect holes and and and and put inlay those and then the lights will go up there. So, um yeah, the conduit's been laid and and has has also been covered and it's just uh really unfolding really really well. So, anything else, Brandon, you want to add about there? >> No. >> Yeah, I think that's those are Oh, the scoreboard should be coming in tomorrow.
133>> Well, that was fast. >> 11th. So, today's the 10th. Yeah. So, tomorrow as well as we potentially could get the the class of 2025 um flag pole delivered a little bit later this month. Um things are starting to come and they'll be they'll be there for when they're need to be put up and so um yeah >> and it's a 40 foot pole. >> It's Oh, you did wind up getting one big one. >> 8 by 12 flag. >> It's going to look >> beautiful. That's awesome. >> It's going to look really nice. >> It'll be lit by the scoreboard. >> Yeah. >> Well, it'll be lit by a light on the scoreboard. >> Okay, there we go. >> Look nice. So, and I think with that, uh, again, thanks for your direction and,
134uh, helping us. Uh, again, one of, I think one of the more challenging parts is figuring out the facilities usage. And, uh, so once we get the direction from the board, when you give us the what, we'll do the how, and we'll make sure we we are really good stewards of our public's money. Thank you for great board comments. I'm gonna start with you, Paul. Okay, Karen. Thank you. Thank you. Thank you. Um, and it was a joy to have the kids tonight come in and play and just to um hear them be so well spoken about their teacher and uh, Miss Danielson, I don't know how she does it because well, and anybody in that role, but she's amazing with bringing kids with almost zero skill in the beginning and then they end up
135with something gorgeous within just months, you know. So, it's um it's it's fun to watch her and I I I always say that, you know, between her and her husband, there's a power team. So, >> we're lucky to have her and um yeah, it everything I'm just so appreciative of where we're at right now and um hope that we're on a good trajectory. I've enjoyed um being able to talk and just like kind of throw ideas around on what we think, you know, might be helpful or um and and just get your guys' feedback too, so we know what might be concerns. >> Just real quick, I should say when the students were here, um well, first of all, obviously, thank you guys. This is it's great to still be involved in the district and
136feel like more like a thought partner process, you know. Um I know it's officially not as what we need to do, but still a great give and take. Yeah. And it's >> and we're all on the same page trying to help kids and that's awesome. But um I just want to say something kind of cool guys. Um Mrs. Duran invited me in um once a month to meet with um her board reps and her when they fill out their questions and their problems and to help them learn the system or processes. So me being the board rep from the high school, it was great. And Eli undersold himself because he did a great job. And I both uh and to the community, anybody else? the kid at the high school which the these two kids
137sat in the high school and were questioning the admin in a good way about best ways to help solve vaping problems among their own peers others like they really wanted to solve the problems and and it was really really cool um it's great to see and both of them coming from places where they've moved around and it's so being part of that I mean the young man is in the play and when you remember his interview it's just yeah >> it's phenomenal so I want to thank Amy for that as an opportunity Just to let you guys know that's I even shared that with you guys with the board doesn't want to be a secret that we >> meet about their concerns. So we're trying trying to teach the kids the process of >> of
138organizations bring their concerns systems and so >> could be life changing for them. >> Uh yeah or at least teach them that it's not just as simple as you know there's there's not simple answers all the time and how do they and what ownership do they have over their own. Um and I want to thank high school again today too for bringing a couple of you know parents in to talk about um uh running start and AP at the just advanced class trying to really improve academic situations for students. So I appreciate that a lot today. So >> that's awesome. Thank you. Um thank you very much for today but for all the time and that is a big extra heavy burden when the field and everything's done. You're going to feel like you have
139so much what? No speed on your you will never have free time but there will be a heavy burden that will be lifted and I just want to express my gratitude for your willingness to step up and and all that you do. Um I was at at our conference I was asked to be on a panel of schoolboard presidents and uh they asked me like what have you learned since you've been a board president? Everybody got to offer one thing but what was what's the one thing that surprised you that you learned as you become a board president? And this document right here is a good example of why I said this. What I learned is how essential a really good executive assistant is, how it makes everything better. You you see this document that
140our students are working from. Cassie developed this. >> Um and she helped really create the protocols where these students could learn. If you look at our board calendar, Cassie, uh if you look at all of those things, so many things. and she's the face to our community. So, that is one thing I want I just want to I said that to everybody at Wazda, but I want to express it to you. My gratitude that I have learned really um and you probably feel that way about Danny, right? >> But your executive is vital to you and I feel that way about the board. So, thank you so much. >> Thank you. It's a lot >> and and it's a sacrifice for your family to share you with us. Um we appreciate them being willing to
141do that as well. So, um I want to recognize you. Thank you to the beautiful artwork from the students and the teacher who was thoughtful enough to send it our way. That's really wonderful. Um I am so looking forward to the holidays and listening to all the beautiful music. It's been wonderful to have those presentations. I'm grateful to Mrs. Danielson and her continued legacy and that we get to and our children get to be the beneficiaries of that. So thank you. Um boy, this has been a long meeting but a good one. So thank you so much for all that you do. And with that hearing nothing else, we're going to close meeting close at 8:51. >> My will be it feels good to be