Eatonville School Board of Directors Executive Session and Business Meeting 10/22/2025 at 6:00 PM

001All right, we'll call this meeting to order at 6 to the flag of the United States of America and to the stands one indivisible with liberty and justice. >> Thank you. We're now going to go into executive session. Um, in accordance with RCW 4230 1110G, performance of public official or employee, uh, there will be no action taken. We'll reconvene at 7 o'clock for regular board meeting. Right. Like to call this meeting to order. United States of America. >> All right, we are super excited that we have now all of our student representatives and according to our new policy change, we now have three student representatives. So, we have our uh Miss Ruby Skelton who is our running start and skill center representative. And then we have Eli Benson who is our senior representative and Cadence

002>> Bodner. >> Say it again. >> Bodner. I wanted to make sure. Kaden Bodner. Cadence Bodner. Um, junior representative. So, we're really grateful that they're here with us. And this is where we are going to turn. This is the part of the agenda where we um hear from our student representative. We'll ask Ruby to start first so that she can model and then we'll and ask you to just share a little bit about yourself as you read yourself as well. You >> want me to introduce myself as well? >> Yes. Okay. My name is Ruby St. I'm a senior at Evil High School and I'm a full-time register student with Pierce College. Um I plan to graduate high school with my associates of science in STEM biology and then also a direct transfer agreement in

003biomedical sciences um in the state of Washington. Um this is my second year on the board and I'm really excited. Um, my updates pretty general. Not a lot's going on just yet. I haven't like reached out to everyone just yet. Um, but so far for Running Start, Running Start students are starting to prepare for midterms, which are coming up in the next two to three weeks, and are looking forward towards Thanksgiving break and winter break, which is coming up in about a month, month and a half. Um, those who are planning on graduating high school with their AA are now submitting their applications to apply for their degree and waiting on approval. And then Pierce College PUL just opened their first 24-hour food locker which is open to um all students to address food insecurity

004which is really cool. Um and it's also funded by fresh organic food which is also really cool at a local farm. I can't remember the name but I just visited today that looks really good. Um and then running students are also finishing up their winter EVF forms and the application just opened today. Um for the anti-bullying and civility committee which I'm also the student representative on. The anti-bullying and civility committee will be holding a meeting at the Eagle Middle School library on Thursday, November 6 from 5:30 to 6:30 p.m. Um, for those unaware, the anti-bullying and civility committee is made up of staff, students, parents, and concerned community members whose mission is to create a culture of safety and civility for all. Um, and then Neatville Middle School. I'm still contacting the new principal, so

005I don't have any updates just yet. Thank you so much. Um, my name is Eli and as well I am a senior. Um, and I guess as far as life planning goes, uh, after my senior year, I plan on listening to the Air Force and hopefully see where it takes me from there. >> Um, and as far as updates go, um, had a bit of difficulty trying to figure out this whole deal so far, but I did end up getting in contact um, with Warehouser and so I just kind of got a short update. So today they got uh to do I believe it was cookies and cuddles which is parents got invited into uh school to have cookies and well cuddle. So that was today and then October 24th which I believe is this

006Friday um they're having their PJ Halloween carnival. Um and then they're having their Veterans Day assembly on November 7th. Um and then Grits uh I believe this Friday they're having state reps visit the farm. Um and then next week they're also going to start doing their traveling pumpkin patch uh all three elementaryaries. Um and as far as updates for my schools go all and then EHS I did uh updates on sports, our girls cross country is I believe second or first I believe. Um but we are top contenders which is pretty good. And then our dance team just got invited to the University of Washington football game. pretty much. >> Wow. >> Hey, Eli, for someone who didn't have that figured out, you did a really good job. Good job. >> I feel like stepping

007into big shoes after her. >> Fantastic. Great mentorship. >> And I would before I'm sorry, before you go on, I'd love to invite both of you or all three of you if you're available to come on Friday to meet our legislators as well. >> I will send you Perfect. Thank you. >> Um, my name is Cadence Pogner. I am a full-time high school student. I'm a junior at Eagle High School. Um, I don't have a whole lot of plans for my future. I don't know exactly what I want to do yet. >> It's okay. >> I am on the pathway though, maybe college. I am ASB president. I'm part of honor society, FFA, and then this is my first year being a student board rep. And for my schools, I'm representing Columbia Crest Academy. And

008I'm also representing Evil Elementary School. I tried reaching out to them. I didn't get any information on them. Didn't receive an email back, but I'm looking forward to hearing them next meeting. And for Columbia Crest, so on the halls in the halls this Friday, they have a trickor treat during 5 to 7 and the whole community is invited to do trick-or- treat with the halls of the school. And they have their Halloween assembly at 1:00 p.m. Um, that also introduces a pumpkin decorating contest. And then in October, they're exploring new hands-on learning. Um, they've got the Pierce County Noxious Weeds, Department of National Resources, and the Nquali River projects to come and teach their students about agriculture, ecosystems, etc. And then for the high school, I mainly got like leadership, leadership related stuff. They had

009the Veterans Day assembly on November 7th to honor all of the veterans. And then leadership is going really strong. We just got homecoming in the assembly of the serpentine and we did really well with that. >> Fantastic. >> Thank you so much for not only representing the high school but all all of you just all of our kids. We're just so grateful to have you. Thank you. >> Can you do you know what's happening on Friday at the farm? Did that make sense that she invited you to? >> Just so I'm not quizzing. I'm actually asking. Okay. like because I didn't even know really a whole lot. It's a really great opportunity um to >> Wait, >> it's just a really great opportunity to kind of see how tangently how the system works where life

010saves come out and see physically what's going on in our schools and it does make a big difference if you can. I'm going to bring my little daughter and stuff. So, if you if you get a chance, it's really cool. >> So, it's the um House of Representatives Education Committee. So there are lots of legislators from all over the state that are specifically focused on education and they're they're learning about outdoor education and um pathways that would help people with more aggra business or those kind of things and so they want to meet our students. So, I know that there's no school on Friday. That's the part. But if you could be there, it would be wonderful. Um, and you know, just coordinate with Cath. >> I'll send you guys and if you can't, totally

011fine. But I would love to be able to introduce you to our legislators one more time. We'll be in Olympia and meet them too. >> They listen to us. >> They care about what you have. >> They care about. >> Yep. Great. Thank you so much. Great job, all of you. Just really honored to have you serving with us and part of our team. All right. I would consider a motion um to or are there any other changes or additions to the agenda? Hearing none, I consider a motion to approve the consent agenda. >> A motion. It's been moved and seconded. All in favor? I >> motion carries hearings of individuals and groups. None. >> Great. >> Reports and presentations. Look at all these great things we get to hear about today. Super excited. We'll

012start with Christa who will do our enrollment and budget status and then we'll move on from here to Tracy. >> Okay. So general um just overall FTE increased by a61 um from September to October um with slight increases in um K3. Um we had a shift in grades six, seven, eight and 10 in um from BEA to AL from basic education to alternative learning um about 5.27 FTE. So um we saw that little bit of bump in enrollment but there was some shifting going on um underneath the surface there. Um running start is at um 70 um 70.55 FTEE last year was 61. Um so quite a quite a big jump um over last year. Um open doors took a big jump um from September to October from 17 to 30. Um I asked Amy

013about that and a lot of that's attributed to students um engaging or disengaging from the program at various times throughout the year. Um and sometimes they can't report all of the students every month. So um and then in special education we saw a slight increase from 269 to 271. Um and that's it on enrollment. >> Um budget status. um for the month of September, we paid all of our final invoices um for 24 for school year 2425. So all of our final invoices were collected and and from across the district and um gathered those up and processed those um one last time to close at 2425. Um we have been very busy um with our year-end report um for school year 20 24-2 um just to name a few things that that involves um we

014we have to um do final balancing to the county for our cash investments warrants and various revenue categories. Um, we also do grant reconciliations and grant approvals which is matching our revenues received this year to the expenditures for last year. We also prepare a schedule of expenditures of federal awards where we have to list all of our federal awards and make sure they match what the state shows we have. Um, and then we do aortionment reconciliations where we match our revenues, ensure that they're reported correctly to what the state has. um with so many account codes sometimes you can you can mistype a digit and they can end up in somewhere maybe they shouldn't. So we have JVS um quite a bit this time of the year. Um and then we do full audits to

015make sure that all of our expenditures are coded to our 500 500 plus page Washington state accounting manual which is our state law. Um and then we have levy sub fund reconciliations. This year um we're moving about 1.35 million um in journal entries that we have to move expenditures from our state funded account codes to our local funded account codes. It is quite a process to move $1.35 million that's already been coded once. Um we do a recovery and carryover worksheet um where we make sure that um we are um accounting for any unspent funds that they're carried forward and recorded and saved for use this year. Um and then we do a preliminary maintenance of effort for special education to make sure that we're spending as much per pupil as we did in the

016prior year because we have to spend at least as much as we did in prior years. Um >> can I ask a question on that? Yes, >> it it's not based on the student population is as as much per student like attached to the student because if we had a super high need student and then that student left, >> it follows that student. It's not that. >> Do you understand what I'm trying? >> There are small exceptions. So, if we do have a variance in that, which we have not had so far in the years that I've been here, but if a if a high need student exits the district, that could definitely impact our maintenance of effort, in which case we would have to report the reason for that and and get that approved.

017>> Okay. So, we wouldn't have to be artificially spending. Okay. >> Um and then we also have to um look at our overall fund balance and how we're classifying that. Do we have recovery and carryover? Do we have prepayments? Do we have a minimum fund balance policy that we need to meet? Um, so we just need to make sure that our fund balance is in appropriate categories according to how the the state prescribes us to. Um, and then we go through and match um all of our programs to how they were funded, whether it was local, state, or federal. Um, so we're matching about $36 million to all of our revenues. Um we also have lease entries. Um and then um we lastly um but not really last um we have to do a schedule

018of long-term liabilities which um reports what our long-term obligations are for the district. Um so those reading our financial statements can um can know what we're obligated to. um that includes not just our leases but also our compensated absences um for all of our our sick leave um retirement those sorts of things and our and our bonds and debt service fund. So that is just a um that's the a very high level overview of what we do to close the fiscal year in. So, it's a lot of um it's a binder about this thick of um work and preparations that we have to do um to prepare to close the year before we can begin our notes to the financials and before we can even do our year-end presentation here. Um, so >> it's quite

019a >> and I just wanted to make sure for all of those who wonder if we are being transparent, we will be doing year- end presentations in an open public meeting and then additionally in the spring we do a budget meeting before we re so those are forthcoming. This is not >> so this process is really helpful because it helps to show um you know after the state adjusts their formulas through every month um through the year to our enrollment. Now we finally get to see okay what did the state truly fund and what are we responsible for so we can go through um and see truly where our discrepancies are between state funding federal and our local funds. Um and then just looking forward to 2526 um we processed um our first month's payroll

020and accounts payable. Um nothing out of the ordinary there. Um we are um watching our fund balance and capital projects fund really closely. Um we don't want to do too many projects at once because we have a point in time in about a year from now where that fund balance um is at risk of being at that negative or zero. So, we really have to um manage our projects and make sure that we're prioritizing and not doing too many at once. Um sometimes that can be challenging when you have grants out there that you that requires matching funds whether it's 50% or 30% or anything. Um we can't get it limits us a little bit and so we have to watch that really carefully. Um, we're also watching our fund balance in the general fund

021carefully um because we know that um we know that it's it's it's pretty bare bones. So, we just need to make sure that we're we're watching that um from month to month um that we don't have too many expenditures going out against what we have um saved. So, um Forecast 5 is in the process of building our model. Um, I think it should be ready in about a week, maybe a little less, probably by next week. Um, they do recommend getting three solid months of data into that model before you begin really beginning to forecast um what your ending balance might be and what your expenditures might be from month to month. They really say three months in there um is really what you need to to rely on those tools. So, um, so the

022first couple two to three the first three months of the year are kind of just kind of a wait and see and do the best that you, you know, and and operate within your budgets and make sure that you're you're spending according to plans. Um, and then and then we'll see after um the first three months um we'll get a better idea about where we're heading. >> So October, November, December. >> So September, October, November. So in December we will report on November. So in December we'll have a better idea of kind of where we're headed for the year >> and we start looking at staffing projections and that >> Yes. >> Awesome. Anything else? That is it. Anybody else? >> All right. Thank you. >> Sorry. No pressure. What did I do? See, this

023is where you try to show that >> now here. >> Hey, I did a thing. All right, I'm going to do a a discipline update. Um, there were new discipline mod changes in July of 2025 for this school year. Um, so I'm going to talk about the legal alignment and how um at Eatenville we're aligning with those new W codes and those new RCWs. Um, how we have to look at discipline at a case- by case basis. how um in this new law, how teachers are supported and staff and what that looks like for them. Um how we're going to maintain educational continuity during this change. How we're using data for equity purposes. How we're using restorative practices such as our positive behavior intervention systems and our multi-tered systems of support. And then last, I'm

024going to showcase some of the things that we've already done to make some pretty positive changes, I think, and with a big focus on our middle school this year. >> All right. With this new law, it's very important that we look at replacement behaviors and how we can change behavior instead of just being punitive. Um, holding students accountable always is at the forefront, but how how we can re-engage students and teach those behaviors that are more positive for them to engage in. Um, exclusionary practices are last resort. We have to try other supports first. And um, we have to really focus on reintegration and re-engagement. And then something that we're really working hard on at the middle school are restorative conversations. how we can build skills in our students um and problem solve before they

025return to class. And Allison Minus has really done a great job with that work right now um of really holding students accountable but also teaching replacement behaviors. On the next slide, um students must receive educational services even when they're excluded in any way. So that means if we have to move them to an AL program, if it's going to be an extended amount of time or uh make sure they have their work to go home with them, that is something that that we must do. Um and the goal is to provide discipline but not impact educational engagement or dropout rates. So just to be clear, we have the option to help educate these kids in an alternative location. >> We do, especially, let's just say it's something that needs to have an investigation occur that's

026going to take an amount of time, we can do that suspension, provide them an alternative learning environment, and then once that investigation's done, do our findings and and proceed from there. um we do have to look at data driven practices and um we had zero dispionalities this year on our discipline data. So that is a good thing. I pay very close attention to that. Um the state looks very close at race, gender, disability uh to see that we're disciplining equitably and not one um group over another. And um we've really been taking and looking through PBIS um ways to support students, our high flyers, and then our NPSS meetings looking at uh how we can re-engage students and change behavior. Our teams have been our counselors do and social workers do a really great job

027when we do our counselor PLC. We're talking about students, their data, uh ways that we can support them. Okay, a big one that is really hard uh for for all of us to understand. You know, in the old days when I was in school, if you were tardy that everyone had the same consequence. If you were in a fight, everyone had the same consequence. Uh new state laws, it has to be looked at on a case-by case basis. There's not one sizefitsall. Um and it really has to be individualized, looking at past behaviors, not years prior. those no longer count. So, every student gets a new fresh year every school year. Um, and looking at equity and consistency with students. Another one, students with disabilities. So, with disabilities, we must make sure we're providing a

028free appropriate public education, no matter what that looks like. That also is students with 504 plans may have that same uh right in in this category. um we can remove a student up to 10 days. We have a practice in place when we get to six. Then I'm notified so that we can start um looking at data and putting plans in place before we get to that 10 days. I don't want to be in the position when we're at 10 days and now we're scrambling to have these meetings and and put plans in place for students and 10 10 days of suspension, you know, that a lot has occurred and so we need to intervene quickly uh before that happens. Um, if the behavior is a manifestation of the disability, then as an IEP team

029or a 504 team, we have to meet and do a functional behavior assessment looking at the data of why these behaviors are occurring and write a behavior intervention plan for that student and put that in place. Um, we have to look at the root causes first with students with disabilities. really big in the new law is re-engagement. So these meetings have to occur. We have to have re-engagement meetings with the parent, with the student, um being very collaborative and and talking through the discipline and what next steps will be. So the goal is to restore trust, identify skill gaps and ensure that students are having academic and behavioral success. very big in the new uh discipline update is family and student voice. So uh families have to be notified now within 24 hours of a

030discipline issue and that can be via Skyward email. It doesn't have to be an actual phone conversation. Uh but there but the the state is going to watch that very closely to make sure those things are happening and that those re-entry meetings are happening on a consistent basis before a student comes back to school. All right. The roles and rights of teachers and staff. So the new discipline law clearly articulates that staff do have to try corrective actions before they send students out of their classroom. So, um, the days where we would send students out or call for quick corrects cannot really happen anymore. We have to prove that we've tried something in the classroom. And then the teacher, if they've done those things, then they have classroom exclusion authority. So, they can say to

031their administrator, I've tried this, this, and this, and none of this is working. So, the student can be removed, and that new law says it can they can be removed for up to two days. Okay? And that gives the administrator and the teacher uh time to discuss next steps, maybe have a parent meeting and then re-engage the student back in class. Um but again during that exclusion time that academic piece still has to occur. Um, teachers now have a very big voice in the behavior systems that we put in place and they should be discussing that with their administrators and the district level team on what they feel is important disciplinary needs in their building, the high needs of of that. Um, and then again, this has always been in place, uh, but they kind

032of cleared up the language a little bit. Um, teachers have protections for students who have maybe, you know, been aggressive in a class or um had had behavior that's a little more on the aggressive side. All right, our district update. So, during our administrative retreat, I uh trained our administrators on our new discipline laws and practices. uh they worked very hard to align matching discipline matrixes and I don't know if you can work on that on me. >> Thank you. So, >> oh no, >> I make it too hard. We've got it here on I really want you to see these ask you to shut it off and turn it back on rule for every >> So we designed I'll continue talking a behavior matrix for the elementary level and then middle school and high

033school principles got together and designed the matrix for what what so we're all talking the same language and in the matrix um talks about what is classroom managed. So what behavior should a teacher be able to manage in their classroom and that's the top section there. So there are behaviors that are classroom and then those that are office managed behaviors. So all of our principles have trained their teachers on this and have asked like if you need support in any of these areas, what is a struggle, what can we help you with? um just so teachers have that ability to manage behaviors in their classroom and um just so so we're all talking the same language and we're all on the same page. Um and then it has this section a little bit lower that

034talks about um you know if you see this behavior this is what you're going to do. If you see this this is what should happen. So, um, these red behaviors are definitely administrative administratively handled. And then the the middle school high school worked together and did their own version of this matrix. So, all of our teachers have this. They all know about it. And it is really, I think, helped with conversations about discipline throughout our buildings. >> We're done with this one? >> We can be done with that one. Yeah. I like >> we can you can go on. >> No, I know. I just >> I can send them to you. >> No, >> I just really like that our our middle school admin worked with our high school and so our students will

035know as we progress to the high school, we're going to hear the same things and our teachers know the same thing. Um, another EMS received I applied for a grant from Pierce County Health Department and we received $15,000. Um, when we look at our Panorama data, we really see a gap in our students in self-efficacy there. That is a very low point for our students, the ability to advocate for themselves. Um, so I worked with the councils and social workers on a grant of how how that deficit impacts tobacco use or vaping. Um, and we we got how you're successful. If you're not confident in yourself, you're going to go do something something else. So, we got the grant. Um, and we're going to be working with our families and our students on this area.

036So, very very excited about that grant. On the next slide, um, MASH, and now I have the acronym for you, moving all students to health. um you know, Puget Sound ESD was working with our uh behavior classroom and they emailed me and said, "Hey, you know, we we see a need for PBIS tier one and tiers 2 strategies across the board at the middle school. Can we volunteer and help with this?" So, um, we designed I worked with them to design a survey and the survey went out to middle school teachers and they got to really choose of what areas of high need, uh, that need some some looking out for or some interventions put in place. One was the cafeteria in the morning and at lunch. Uh, then second was just hallways in general.

037Bathrooms uh, was the third. And so they're going to come in and really put some structure to the middle school in those tiers and help with that. Um, all volunteers. So I'm very grateful for them for that. And I know that the teachers and admin at the middle school are very happy to have that help. Any questions? Thank you for putting all the extra work into getting the grants, but also advocating for the moving all students to help um coming in and supporting us in our buildings. And I hope that um we will see I know that I can say I'm a little dubious about the new law, but I'm hopeful with with your um instruction and really intentionality of saying these are our expectations and these are our supports for teachers and this is

038how we're going to include parents in the conversation. I hope that this really becomes a a positive step forward. >> And I think with our middle school teachers, they just need a they needed a voice and here are high concerns. here are our areas, here's what's not going well. And I think with Mr. Justice coming in, they they feel that freedom to get to have those conversations. And he and I really grappled with do you do this now? Do you take this on being brand new? Um, but we looked at it a different angle. You know, the middle school says yes, we have PBIS. Is it authentic PBIS? Not necessarily. Not yet. Can it be? And do we have all these really great structures in place already? Yes. So, how can MASH help us move

039that forward? and and they really felt like yes, we need this right now. This is a good time to start this. >> Great. >> Thank you for that. They I know that uh the interpretation of the new law was never really explained to a lot the staff that it was actually going as an emergency going back to what it once was sort of. >> No, no. I really think it gives teachers more control. >> It does. That's what I'm saying. So, it's actually better. So, it's still not I know. I know. >> It's not perfect. No, but it it was just never Thank you for another good part that I didn't mention of this that is important to note is now that new discipline law is aligned to teacher evaluations. So, um you know now

040the way everything was aligned with you can really have those strong conversations with teacher in an evaluative format. Now you can and Mr. Brower can have those conversations with principles now because it's also aligned to their framework of we're looking at this discipline data. We're seeing these trends. How are we going to fix this? and he can he can align that. >> That is really helpful. But most helpful is that we are all rowing in the same direction and we're having like common language with and I you know I have to give some credit to Mr. Justice also um >> and that he brought invited the parents to come in and to really talk about discipline right away we served a meal there but he did his best to kind of help parents also have

041the same language. So thank you all for that hard work. Appreciate that. Any questions? Anybody have any questions for Tracy? Yeah. >> All right. Um, technology plan, Sally. Well, good evening. Um, before I, um, giving you high level overview of our technology plan, I also wanted to recognize Tyler Vizik, who's also going to be chiming in and, uh, talking about this as well. After I do the high overview, he's going to get into the details. And also always want to thank Jim too who's here diligently every time we have a board meeting. Appreciate that. And Sandy Doyle who's also part of this team who couldn't be here tonight due to family obligations but they are a very hardworking teams. Um they are the backbone of our operations when it comes to things working uh in

042classrooms and and the district office. um supportive of maintenance when they need backup on things like ricotta hammers. Um so I just really wanted to just give them a shout out and Jim's also here to answer any questions as well as Tyler after we finish talking about the plan. So we updated our plan for um the next few years starting this year. And so I just want you to know that our plan um is a work in progress. We call it a working document. Um but it is setting the stage um for guiding our technology integration across the district. Um our plan outlines our foundational vision for technology as a critical enabler for student success and details the five core values from our strategic plan. We felt those to be very fitting um and also

043align what we want to do across our district in all areas. Um and um the gu it guides our values guide all of our technology initiatives within our plan. So we built we decided on the three pillars from the strategic plan that really wrap around the work that our tech team does and they are of course academic success um and under those strategies we really kind of have a focus on digital resource access and skills. when we think about academic success from the IT uh viewpoint and preparation for life because uh most of the tech um has an impact on where students are going and emphasizing real world technology applications and safety and then fiscal responsibility um we highlighting efficient resource allocation and innovative tool investigation. Um the plan also identifies four critical uh priorities

044that we listed throughout the year between now and 2029 with enhancing cyber security through improved authentication which we just notified that um when we talk about multi multifactor authentication that our teachers now will have to use that to get on to SDA and interim assessments where this we're having more conversations about that. It's coming for pretty much everything which we are all doing something some area of that already. Um upgrading account management systems, expanding our network capacities through hardware updates and strategic resource planning to support the growing technology ecosystem. Our plan outlines a continuous evaluation process whenever things happen and um we're ready to move forward on the next item. we sit down and need to have those conversations and evaluate our processes. Um, but we have a continuous evaluation process and social support system

045that ensures our techn technology plan successes highlighting the technology team's role in monitoring effectiveness including gathering feedback anytime we like when we rolled out new devices for staff. When we piloted the interactive boards, it was a lot of feedback. when we determined to remove TVs that was also part of some survey data that we received from teachers. >> Um so we our plan also outlines providing comprehensive support across our infrastructure operations information system and of course also educational technology. So um you'll see specific implementation timeline in the last few pages of the plan outlining technology initiatives that have come and we we've met but the 2526 with focus of course on presentation technology meaning our interactive boards and increasing our network infrastructure um with some potential goals for 2627 emphasizing server modernization communication platforms and

046ongoing device management and Tyler's on. >> Y my favorite part. Um so yeah over the years um with technology and how it changes so much like Sally said this is an everchanging um plan that we have. Some of the biggest things that we've seen um is uh we're looking at cyber security and how important it is and the kind of compromises that can happen with simple passwords stuff like that. We've been looking into multifactor for staff members. What's going to be the best option for that? um because there's so many different types but it's something that we want to implement in the next couple years. Um we also know that UMRA our um user automation system. So when you create an account in Skyward it makes the CR um account everywhere else. That is end

047of life and it's no longer supported by tools forever. that needs to be uh updated to the newest version for that. Uh we plan on trying to get that done at the same time we do the cumulative update. So we only have to pay for the uh integration once. Uh let's see. So let's see back. Um, so recently over the last couple years, we've had a lot more network ports being used up or bicata systems going in um for security, safety, extra wireless points going in. We've seen a lot of those switches starting to reach their limits. A couple years ago, we bought a few more for our main server racks um to increase our capacity. We there are still some more that we would need over the next couple years just to see how

048everything is forecasting with more technology going into buildings. Um so that is another thing that we're planning on working on. Um um we did finish phase one of the network plan uh timeline uh which was upgrading the firewall. Um that was done a couple years ago. Right now we are working on um a bypass system. So Enanville uh elementary would be standalone. Um so when power goes down at EMS, it wouldn't affect EGS anymore as long as they have power. Um that is something that we're working with ESD13. We have the parts for it. We just need three people on site with nobody else at those buildings to go ahead and implement. So, we're trying to set up a day for that. We also bought backup batteries a couple um earlier. So, we installed those

049this summer and we're looking at when power goes out about five hours of extra network internet usage or we lose capacity all together. Uh >> which is important because if the power goes out, we need to be able to communicate with parents and all of that stuff. So, without that, that would be a big problem. um playing for the future and like I said um technology it seems like it's starting to just keep on spreading out into more and more different specialties. Um there is going to be a need um potentially later on for I didn't find out. >> Let's see. >> Um so yeah, um with scalability and accessibility throughout the um district, we know that there's a potential of needing more resources, like I said, with switches, um Wi-Fi, um we're already planning

050some of that stuff out. We're also looking at how what kind of impact that's going to have on our our team with how few people we have and how we're going to be able to work with that. So, we're still working on streamlining from streamlining streamlining um some of our stuff um making it more efficient uh getting red away from redundancy and extra programs that we don't need. Um there's also Um and then later on in the plan, it just goes over like what kind of things we touch. Um not completely manage or take care of, but things that we do assist in um general responsibilities, network operations, information systems, stuff like that. That's an ever growing list and we probably left some stuff out on accident, but there's a lot of parts of the

051um the school district that we touch that people don't realize. So, we're just trying to make it more public or people see that kind of stuff. So, yeah, that's about it. >> Anybody have any questions? >> I will not hold your questions. I will let you guys know if you if you didn't know uh November 7th ESP 113 the cyber security summit so it's local backyard pretty cheap single day I'll be there but no I mean if you're looking for something so >> thank you very much appreciate you doing that >> a growth opportunity is we know that you probably like presenting isn't your favorite >> no Well, very well. >> There's a lot in here that I realize I need to learn, but thank you for bringing this forward so that we have more

052information and like you said, making it um transparent and clear for the public. >> Years ago, I swore in front of the door when I was presenting. >> Yes, that's called the >> All right. Thank you so much both of you. Brandon, safety plan. >> Safety plan. So, our first uh the invite's been put out. Our first uh safety committee meeting is going to be November 17th at 3 to 4 p.m. Um and it's going to be here at the district office. Uh so I don't have anything to uh bring from that but some of the things that have been happening in our district uh as far as safety um in 23 2023 we started adding the uh bicotta cameras uh key card systems and uh we were working with Eatenville Police Department, the sheriff's

053department that came to uh welcome back gate for the employees here at the high school. They did the Alice training, the active shooter. Um, and in light of Alyssa's law, it's uh um uh Senate Bill 504 or 5004. It uh it requires school districts to uh coordinate emergency plans with the local first responders and ensure the schools have at least one form of technology capable of initiating an emergency alert. And so with the installation of our cameras, that's part of our security. Um, we got cameras to be able to see the perimeter of all uh five of our schools. It came with the uh uh key card access uh for the staff and uh it came with panic buttons and with the panic buttons um you can set it up to send out alerts whether

054it be email uh mobile app >> and text messaging. Um, so I've been in uh contact with like uh JJ and and uh uh Chief Liberty and uh um to uh make sure that we have all those systems in place and and uh so working on that um you know along with it sounds like they're going to be back I hope I'm not wrong here sometime next week to do some more Alice training for the students uh at the high school like they did with the staff in 23. Um I just recently walked with Far West Technologies. They were a uh vendor who helped us on the second install with some additional cameras and just kind of review everything and look look at some of the different areas of the transportation and and uh so

055I think everything I think we're in a pretty good spot for being compliant with the Alyssa's law and uh uh so that's just kind of an ongoing thing that we'll be working with. Um, one thing is with uh the new uh key card system, we replaced all the cores around the exterior of the buildings. A lot of keys out probably over the years and trying to get everybody to just use a key card. And so with that, sometimes we have to send out reminders to keep the doors uh, you know, not uh wedged open or unlocked. And uh so that's that's something that the district just kind of sent out here recently. Um beyond the security measures, we've been uh recently uh working on our playgrounds, trying to get some work done there at the

056elementary. I know uh we've tried to do some of the work inhouse. It's probably uh taken a little bit longer, but it's it's probably quite a bit cheaper. Um, and I know another thing that I know Jay was real excited about was uh Heidi Mohei, the uh head nurse for our school district. Um, she has the uh uh cardiac emergency response plan and that goes with the uh having a team at each uh building. um the uh ongo or the yearly uh annual cardiac training I think for the students and staff. And I think by uh having that plan, it allowed them to uh uh possibly have some funding for like 10 new AEDs in our buildings. >> Wow. >> Um awesome. >> So, I thought that was uh that was pretty exciting. So, uh,

057and then it's just, uh, we're going to be continuously working with, uh, risk consultants and making sure that we're, you know, uh, uh, you know, staying on top of our safety plans and procedures and but hopefully this uh, this the 17th it'll be pretty busy. I know the list is pretty big for the people that have been invited. So, >> can you give us an idea of some of the people who would sit on that committee? >> Um, it would be uh uh principles, uh, um, uh, staff. It'll be, uh, like the DNR, um, the park, national park, uh, these risk consultants. Um, I know I'm >> Huh. our police department, our fire department, um with the sheriff's department. There'll just be there will be several >> lots of people there, too. >> Yeah, >>

058that's great. Thank you for doing that. It's really important. I know that you you are always keeping our student safety at the forefront, but we appreciate you one reporting out the work you're doing, but also convening the community and staff to have important conversations about it. So, yeah, appreciate that hard work. >> Well, thank you. >> Yeah. Great. Anybody have any questions for Brandis? >> Oh, just thank you, B. Yeah, >> thank you. Oh, stadium when it's done, are we putting cameras out there and and so is that part of >> that? Is that would be part of the plan I uh there will be data out there to be able to do it. >> Okay. Sweet. >> Yeah. Yeah. Go ahead. Finish. I'm sorry. >> No, that is part of the talk. You know,

059a lot of this it's it becomes part of the budget, right? >> Sure. is >> I think especially >> yeah not just safety but you know crossing over into field use during >> you know community use >> uh need if there's an issue of repair things like that what so okay >> and then the other thing I said I was at a meeting the other day and I just I didn't know on the 17th it look one of the east side schools I think in Kettle fall or something uh started doing lockdown or shake down any kind of escape evacuation drill during sporting events and during lunchroom time, which I thought was a really because we always seem to practice those things in contained environments. >> Yeah. >> So, just kicking that out there for

060you guys for the 17th thing. What would we do >> during a basketball game or something along those lines? So, just throwing that out there as a food thought. A couple of things that have happened. Um it was this last week or the week before we actually um DPD they were just having just their their annual or their regular gathering and Chief of Liberty in cooperation with what with ourselves. So just said to his staff um we said there's a active shooter at Eville High School go. And obviously it was a drill and we knew it was a drill and it happened just after school was out, but it was just something for his staff to go over immediately and respond. Again, we knew what was going on, made sure everybody knew we needed to

061know. Um, and then we just met with him afterwards to talk about, you know, what what can we do on our end to make sure like do you have access? Um, you know, do you did you get the cooperation you needed? Um, you know, and and so and it was really went off pretty well. The other thing is we actually did do a drill out at Eville Elementary School where kids were out on the playground and a lot of kids were out on there and that there was a drill and then they evacuated over to the um to the transportation center through that back way just so that they kind of start to know that. And I agree it can be I think we need to think about every angle like lunch time before school

062after school. I was just in general thinking about our high school students here and I think across the board in Kettle Falls's discussion that when I was working with uh their superintendent was most of I won't get more at all but most of your high impact incences as you cannot really ever prepare for completely is middle school high school level >> and those students tend to scatter to the winds whether they have vehicles or scatter in the community which is fine but how do we press upon them the importance of checking in where do they check in how do we get their names at so we know what are those processes we can communicate to them. It's it's vital that they get or to their parents because I mean I mean you guys are going

063to jump in your car and go, you know, or whatever it is or if you're coming from running start back, you know, and those kind of things. So I just don't have something to say. I'm not quing or anything. It's just something that we've never really discussed as a whole about that that check back in phase. That would be something interesting for our student reps to take to their school leadership team about this a concern that the board has around do students know how to check in that they are safe in an emergency situation and how how could we become partners in that work with the high school? I believe to not again chasing rabbits. Uh some one other district put a QR code or something back in their kids ID form and the kids

064scan it real quick and then just give >> my friend school does that. She can just scan and they did for a drill one time where everyone left after school and everyone scanned back in and it had like a high percent. >> Anyway, again I'm not I'm not putting on you. I just it was something that we you know those are the technology the the unknowns and they're never they're never perfect. >> Absolutely. It's and you know I appreciate everything that you know somebody can send our way. It's >> Yeah. It's a it's a tragic thing and and every time something like that happens you know there's probably always something that uh we could probably prepare for better or try to um but >> it's Yeah. just done earthquake and I mean people scatter. Yeah,

065we had the earthquake. I still remember the earthquake. It was crazy. Anyway, yeah. Anyway, cool. Thank you. Appreciate it. >> I'd love to hear what the kids come back. They probably have better solutions. We do stuff or if there's concerns that we don't know. >> Do we have a text message for like all students? Like if there's ever a lockdown or something like that, do all students get notified or just ones that are in school? Because I'm thinking like running like coming back and they don't know anything. So, they're just going to come back to school for whatever the last couple periods that they have and they might just walk into an active drill or an active situation. >> Anybody know the answer to that? >> Uh, no. But hopefully we'll be I've gotten quite

066a few emails on people, you know, sending stuff and uh so it's uh how do I say this? you you try to like talk to people and try and figure out what is uh because there's a lot of people out there trying to sell you something, >> right? We want to make sure we're being wise stewards of our money but also protecting children. So, and hopefully a convening of our safety committee, >> it will be something that we can >> take into the college does that too like they when you have orientation like scanners QR code, you get all the data. So, you sign up for like email updates, text updates, and then your student updates. >> Even kind of like a weather update. Exactly. I'll get a little text. Oh, it's snowing at Pierce

067College. You bring >> we put out in the student level. >> Yeah. You bring up a good question about as we migrate to cumulative and going thinking about tech as well is what is all the systems like cumulative can do like a skyward that >> well I was thinking >> you know what I mean like >> have a feature where you can text to a certain number and it forwards it to everybody because we could set up where when that alert goes out um we have it send it to that number that will push it out to all the other numbers. >> Awesome. Cool. Sounds like your tech needs to be sitting on your safety and security meeting. >> So much easier. >> Good. >> Thanks. Thank you for that. >> We're gonna we're gonna

068get it right. We're just going to keep working at it till we get it right. >> Jay, construction update. >> Yes. So, uh, things are moving along really well. we've been able to uh get our new restroom ordered. Uh we also met with the representative um and made sure that they had access at the right time, right place that so that it doesn't slow down our our progress. Uh what that looks like then is we have um we will be coming in just past the fast pitches. Notice coming straight a straight shot into there. Um, and it will not be touching where the fence outside permanent fence is going right now. Um, and give them all the accesses they need. So, as far as the field goes, um, as I've mentioned before, the catch basins

069are in, uh, they're now trenching, making sure that they have the drain pipes that they need. They're just starting to build that in now. So, kind of done with excavation and now we're back to um, you know, building it back up 15 and a half inches. That's what it'll be. Uh there's um there's some tests going on, make sure we have the rightation or the right infiltration that we need. Um but um so far we're we're very hopeful that we can still get the whole field done um by end of year by December 31st. So, as I mentioned, the fence is going in and um we also are looking at some of the other pro project pieces such as a flag pole for the class of 2025. We're actually giving to kind of help us

070um you know to to give something that they they can be proud of that they've contributed to the stadium. We also are talking with other benevolent folks who may or still have an interest in doing, you know, sponsorship of some certain things. We're continuing to work with our greater bill community foundation on on this as well. There are well over $100,000 for just seats u that have been purchased of $500 a seat. Um so everybody's contributed. OHOP has now got most of the polls down. I didn't check back today, but they have the polls on this side down. We left one pole u as per this the town's request so that they can put a street light to go back on to Orchard. >> Um and uh so that was fine. Um but we really

071appreciate Oh um you know getting getting you know going the extra mile to get that done. Let's see. As far as the uh as far as the other aspects, we are looking at a scoreboard. We have that order all in. It's going to be a really nice scoreboard. The flag will be down at that end. So, that'll be a brand new one and it'll have everything we need there. Play clocks at each end. Um yesterday they were surveying for the run-ups for the different events like Javelin, high jump, you know, high jump, pole vault, uh long jump, and and and so um they're they're they're getting that infrastructure all built in there. The one thing that we know is we are hoping to get the stadium materials by the mid November and so far we're

072here feeling like that's going to happen. Then they're going to be able to as long as the footings are going they're going to be able to assemble that. So that in theory should be done by December 31st as well. So you're going to see an awful lot by December 31st is what our hope is. And then next spring is when we'll finish up the last parts. For example, the restroom won't go in until the spring. Um, and the last coatings on the track and then we'll have a big gathering again just like we did when we had the groundbreaking for an actual riven cutting and uh and then there should be many decades of of usage from from the different aspects of that project. I will again mention that for our voters, we are very

073grateful for the for their for the vote which has made the traction in the field possible. Grateful to different people for writing grants, for working with the legislators, for the different partners that we have like LRI and Lame and and on and on just different people who have contributed to make this a possibility. um where we will have believe we will match somewhere about the same amount of money we set aside $3.5 million to attract in the field. We believe we're pretty much going to match that by the time we're done or better uh to so that we can get the stadium done um and not on the backs of our local community. So very proud of that and appreciate that's been gone into make this happen. It's no small project. It's unbelievable how complicated

074actually is. in this >> exciting >> and Brandon, thank you for all the work you put in also. It's I know it's very timeconuming. You're going to feel like a free man on this. And Christa, too. Wow, you guys are all you're champions. We just very grateful. Okay, legislative update. As of today, this is the 22nd day of our federal shutdown. So, um, at this point, we're still being funded for education. it hasn't impacted us yet because they did go ahead and run for the remaining part of this year. Um and also as of today we are there state is projecting additional 7 to10 billion shortfall on top of the $15 billion shortfall that they recognized last year. um that is not hopeful for education funding, but we are small schools are nimble and we

075are um hardworking and smart and we care about kids and we care about community. So, we're going to make it work. Um but we're it's going to take all of us to make that happen. We're all going to have to to give so that and then on top of that, we are staying very politically active. We're um in this off session connecting with not just with legislators but those who um have voice met today with the legislative advocacy group for WASA and had good conversations with them. Um they also know I I offered anytime they need our student voice that we we have them and uh so they will connect us anytime we need you to come forward to you. and good work going on legislatively on behalf of our community. Um, and we hope

076that the state and federal government can continue to do the same thing. All right. Any questions or anybody have any comments around >> questions? Do you know I I'm just curious? I don't know anything about this. So, in the short session, do they generally bring up budgets or things to cut or is it more of a discussion for the long session next round? um they're going to have to do some it wouldn't typically it's not typically so um and usually there's a little bit of a slush fund so that if they need to do some amendments in the short session >> but I don't see how they can avoid with that kind kind of shortfall I don't think that they can avoid it >> you haven't seen anything on the table then it'll I mean

077I'm not asking loaded >> they have not they haven't you know put anything out there of course everybody's advocating >> for what they want to see kept and everybody you know so there proposals. Um, both parties have their proposals put forward, but until they're on the floor >> and in caucus, but >> short session. >> Well, I think these are >> All right. Um, new business. Consider approval of our transitional bilingual instruction program. Do you have anything you want to add? Okay. Oh, you're waiting for >> Do it. Have faith, friends. Have faith. I'm just impressed that we actually didn't use just the acronym that he was down. >> Multiple choice. >> Okay. So, um I'm going to go over our TBI plan with you. And um EBIP of course is English language supports for

078students whose primary language is not English. And um the purpose of the program is to assist students develop to develop their English language skills, preserve their bilingual skills and meet academic standards. All right. To be eligible for the program, you must meet the following criteria. like you said the primary uh language is not English and their English ability must impact their learning. So students can exit TBIP when their English proficiency on the WEDA access for English language learners assessment is a score of three or four in uh three domains and WEDA stands for the worldclass instructional design and assessment. um how it's funded. It's states funded by the state and federal government with districts also contributing local levy dollars if need be. So um the funds can be used to have a teacher and we

079have one one multilingual teacher uh for our district. We can also provide supplemental supports and professional development. students um all new students are given their home language survey and parents fill that out and and say you know our home language is Spanish or it's Chinese um and then we have to do the WEITA screener after that and we look at four domains of language listening speaking reading and writing so that's what is assessed during the WEDA assessment and then eligibility is determined per uh wack codes we notify families right away of the results has to be within 10 days and services begin immediately right after identification. So there's not like a a span of 30 days to write an like an IEP uh to get that program in place. It has to happen right away.

080We have quite a few program models going on right now. Uh we have supportive mainstream. So our um our teacher Mr. Dilio he is going in to classrooms and supporting teachers and working with them. Uh we use the inclusionary model. So the same our teachers are are working on strategies to support our learners in the program. We have quite a few newcomers this year which means very little to no English. So we are providing um individual and small group supports for them. For those students they're all at the elementary level. So Mr. Denilio also is pulling are pulling students out not during court time but giving that language acquisition supports that they need. >> Do we have supports for the families? >> We are working we and I'll get to that part about the families.

081We have had a struggle a little bit um with getting our families involved um kind of the climate right now. Uh they're they're a little nervous about that. So we're hoping to to change that. Um, we do have a staff member who is bilingual and is already making some community um, really working with the community already to build those. So, we're going to utilize her support uh, to help us hopefully get our families to come to our engagement nights and things like that. I sent out the parent survey um, in English and in Spanish. I think I got three back. So, um, we just re Yeah, we really need that's one of our goals that I'll get to. We also have a superintendent who's bilingual. >> Yes, he has help and is very >> So,

082so we do have that newcomer program and it has been very successful in getting um our students over the silent period. So, a lot of our our newcomers will engage in a silent period for up to six months. So, we want to try to lessen that um as quickly as possible. and we're having some success with that with um being able to pull out students individually and just working with them and and giving them that confidence to speak. All right. So, um when Mr. Dio is working with teachers and with students, he's been using the WEDA framework uh for instruction. We've also been using um guided language acquisition design, the GLAD model. He is trained very highly in the sheltered instruction observation protocol, the SCOP model. Um, so he has been working really hard and

083that model is just like you label everything with pictures in both languages and you're really uh showing students uh you still you still can use your native language but here here's what this looks like in English as well. And then uh still using the universal design for learning. So we have been working uh really hard. Um, I'm almost done with hopefully by next week I've designed a Padlet for our teachers. So, they can go in and click on a Wita standard and it'll give them all these instructional tools that they can use uh to support the learners in their classroom. I have a section that's just for the GLAD uh strategies. So, they can click on that and come up with all these strategies to support their learners. We also did one for high cap

084uh that we sent out to teachers a few weeks ago with just all these different uh ideas that you can use to support instruction. So, it's a tool that Mr. Deilio and I are working on and we're almost done. We're very excited to get that out to everyone. Okay. Professional development. Um, Mr. Dilio has been working really hard in PLC groups uh supporting teachers and you know um each student has their own individualized learning plan. So adjusting those as needed uh to meet student needs and uh we've been really monitoring this through PLC discussions and I've been observing classrooms as well with our students. Next, this is the part that we struggle with a little bit actually a lot. Um we just have like I said have not had that turnout. But I think something

085that we're really focusing on now is translating materials. Um and making sure we're getting everything out in both languages. I think that's important. We are going to have our first ELLL family night on November 20th. So, if you'd like to come, that'll be at EES from 6:00 to 7:00. Um, again, we've sent out our surveys and are are trying to get parents engaged that way. Um, we're going to utilize our community to help us um organize and support our multilingual families the best that we can. >> I'm so sorry. Do we have um what he's traveling this what AI tools do we have because there's like he shared he shared a tool with me and I've been using it to work does it work okay >> it works wonderfully good >> I I will encourage

086you honestly and it's I I'll get out of the way but >> they are a fantastic district to reach out to um >> no it's Quincy um because of their massive bilingual needs and so even their teachers have done some amazing works with this could be I don't know what our population is and if it's even there yet but hopefully that will work. >> It was one it's wonderful it it >> I trust it. Usually you're kind of a little things but it has worked really well so far. >> Peninsula had a program that we a presentation that was really really cool and it was a teacher we should get to figure out the video on it. the teacher taught a lesson and she was able to make like an AI of her and it

087looked just like her. Like it was it was amazing. >> It's it's creep. It's creepy but it's amazing. But it was like >> so she she she taught the whole lesson and and then it translated so the student was able to >> watch it like it was her speaking directly to the student and it was an amazing thing. So obviously she didn't she wasn't bilingual but it it was this it was an amazing tool. So AI is like really I think for for especially for >> Oh it's helped tremendously with our programming and I've asked all principles and teachers if you have something that needs translated send it to me and I'll translate it. I don't want to give that out to everyone that that so I didn't know if that was okay. >> You

088can I mean it's fine but that's a great way to go too. >> Yeah. And then I can check everything as well. It might be a way to like communicate with the families too. We the principles do their little AI bot and send out emails to the families. >> Google classroom now is integrated with Gemini. >> So thank you for >> Okay. our goals for this year. Um, last or last spring, I believe it was, we had finished our multilingual action plan and you guys approved that, our three-year plan. So, these goals are derived off of of that and just looking at our data as a whole. So, our goal number one is by this June. Um, we want our students to have 15% growth in uh their read access assessment. So, that is one

089goal. Uh the next is 15% growth on the Smarter Balance assessment. Um and we've made some really great growth. Um we did not have a multi we had a multilingual teacher last year at the beginning of the year and then we didn't have one from October to January. So we have made a lot of growth from January to now um which I'm very proud of and I'll show you some of that data. And the last goal of course is family engagement. So we'd like to see a 20% increase um in our engagement. Quick, just weird question. I might be dinosaur here asking, is it still fashionable if your population of a first generation or non-real language to be in cohorts like a split classroom or like a a a Spanish infused classroom or is it

090making sense? Like >> that is something that we talked about during when we were writing the multilingual >> and yeah and do we even have enough students at single age cohorts for that? Yeah, that's >> Yeah, you'll see that data here. >> Oh, okay. I'm sorry. >> A little tricky to do. There are great bands though that we could do that. >> I'm just curious. >> Yeah. So, um our next steps is to continue development of ELLL resources for our teachers and staff. Um continue to utilize a multi-tered supports to increase core curriculum access for our students. Um, we want to continue. We have students who transition out and, you know, we have an obligation to monitor them for four years, but we we really want to make sure uh that we're being really diligent

091with that monitoring. Um, attendance improvement is something that that we continue to focus on. Mr. Dilio is always pulling attendance and pulling kids in and talking about attendance and and what that looks like for their future. um our secondary students and that dropout piece is still there. So the our students at the secondary level choosing to go to work uh instead of staying in school. So having those conversations before that happens uh we want to make sure uh that we're really involved in in that piece. And then again parent engagement and I have some data for you. So currently now in the program we have 31 students uh which is a pretty big increase. Um you can see that our students fall right in that 34 level with our smarter balance. Um a an area

092that I am very proud of is our growth over time. Over 2023 to 2024 we had a 62% growth in ELA and 65.5 in math. So um that is a bigger growth than our non-English language learners. So um it goes to show that the model is is improving our student learning. Uh the next data point is the WEIA assessment. So if you look at the bottom graph first, you'll see in 2023 24 not even enough students took the test to uh to to even move a marker. So our goal last year was to make sure that we assessed everyone that we could. uh that parents, you know, we really work to not have parents opt their their kids out of weed and testing. So, you can see a little bit of a decrease in the

093progress trend, but we tested so many more students than that year before. And then you can see the proficient trend even we had an increase over the year before testing more students. So, I'm very proud of um our teachers and Mr. Dilio for for this growth. It's it's pretty impressive. And then again, here is we did data continued. So you can see a bright grade level, the number of students in each program and how they progressed this year. We have some pretty fourth grade uh% >> 100%. Yes. So uh a lot of really good growth there. Um so 21 students took the assessment. Last year we had 24 students. So, three students opted out, which is much better than previous um years. And uh you won't see growth for K through third grade because they're

094first-time testers. So, you're not going to see that growth there. And then this last year, two students exit our program. So, very happy happy with that. >> Graduation, we stayed pretty much the same, uh right around that 70% rate. So again, that's why we really want to continue to focus on that and make sure we're supporting our students with not dropping out. The next is I Ready data for ELA. You can see our fall data. We had a lot of red in the spring. We really shrunk that that red and and um you know move more students to yellow. And then our fall data this year is not too bad either. So there's some growth there. And I see some retention of skills which is important. And then the last slide is math. So in

095the fall um you know we had we had zero students to read. So um in the spring we really increased that um that number and then again in the fall you know we had students who were at grade level already. So um some pretty impressive data there. Uh Mr. Deilio since our focus is math this year. He's really focusing on the language acquisition in math and can't focus on the function of math but he can really help our students break down word problems and just learn the vocabulary of math. So that's a big focus of him of his this year. >> And then you have any questions? >> I'll just keep asking. Uh no, are we seeing any other increase in besides uh Spanish? Are we seeing any like other uh languages at all moving?

096>> We only have Spanish >> only. On only right now we have Russian. >> We've had Russian at the asking. >> Not not currently. >> Not currently. Yes. >> Okay. So, first of all, um the comment I would like to make is this is the first comprehensive report I've seen. >> Yes. >> On this. So, thank you. >> Very, very grateful for all the hard work you and Mr. Dilio is are putting in. That's been fantastic. Appreciate it. So, I would consider a motion for approval of the annual transitional bilingual instruction plan. So, >> seconded. All in favor? >> I. Any opposed? Motion carries. Um, consider approval of PSESD agreement for nurses and nurs. >> Yeah. So, each year we apply for that because we're just under 2,000 students and um that will help us

097a little bit. That'll help us with some different areas including the support to our under funded under uh staffed nurses and uh to include some supplies and things like that. So this is the now going on the 30. >> Excellent. And can we combine um item C 9C as well? Consider approval of Washington state school for the blind agreement. >> We have two students who have recently moved in who have consult services use their services for that. >> Excellent. So I would consider a motion for items 9 B and C. So moved. >> Second. It's been moved and seconded. All in favor? >> I. >> Any opposed? Motion carries. Okay. Consider approval for purchase of Apple devices for CTE. >> Um so Kelly Pal's really good every year about applying for the Perkins grant. Um

098and that's what this would go for this year to um to finish out Sort Outs um classroom and all of his devices. So they've been slowly replacing devices um as they're aging out and not compatible with current programs. Um, and this will help finish up that classroom set. >> Excellent. So, I'd consider a motion for approval of purchase of Apple devices for CTV. >> So, move. >> Second. >> It's been moved and seconded. All in favor? >> Any opposed? Motion carries. Consider approval of HVAC system replacement for CCA portable. >> Um, so we actually had an emergency repair that we needed to do with this one. Um, and I can let Brandon speak to that. We had two bids and and uh RUI was uh I think $300 or $400 less and we ended up

099going with RUI, but the portable the air handler and and outside were shot. So, uh >> yeah, we don't want to go into the winter without heat. So, yeah, thank you for taking care of that. All right. So, I consider a motion to approve the HVAC system for CCA. So, moved. >> Second. >> So, moved and seconded. All in favor? >> I. >> Any opposed? Motion carries. Oh, I always love these kind. Consider approval of donation agreement for $10,000 from the EHS band booster club to the band and ASB. This is super exciting. So, I consider a motion for approval. Motion. Second. I >> moved and second. All in favor? I. Any opposed? Motion carries. I'm assuming that is for good van trip which is pretty exciting. >> Yes. Are any of you a band?

100No. >> Find out from the band kids van trip. >> I bought my poinsettas. If you haven't bought your poinsettas, find a band student and buy um Okay. Consider approval of interstate overnight travel for the girls basketball team. We have >> they're going to Canon Beach over Christmas break. >> Um, and they will be going through their ASB program uh their fundraising that they have. So, I would consider a motion to approve. >> Motion second. It's >> been moved and seconded. All in favor? I any opposed? Motion carries. Now you guys can go back and tell a that the band gets their money and the girls get their money. >> I appreciate that the basketball team was on this and they had it put in in advance. That's really great because sometimes they're already on

101the road and we're going >> wait a minute here. >> Good job to the basketball team. >> Um superintendent comments. >> Yes, we have um a lot going on. Again, I first wanted to welcome Ruby and Eli and Cadence. Thank you for stepping up and being leaders of tomorrow's leaders in adult fashion and now you're students. So, we appreciate that very much. >> We I I've asked uh both Sally and Gracie just to give a very short uh overview of some of the things that they've been doing uh in the last week even. uh and so they're very prepared for that. And so Sally, I'll let you start with with our map initiatives, the sorts of things we're doing. As you know, of course, we're uh your goal and so on and our goal all

102the way down from board to building and beyond as we say um is to make sure that academic excellence continues just as it has in ELA and in science. So now this year we're putting out an emphasis on math and so selling. >> Yes, we launched um our K8 math uh Austin committee to begin looking at materials. We had a one-hour meeting. Um we set I set the table for the work that we want to represent everyone at the tables representing all grade levels that we're selecting m selecting materials of decision worthy of study and prioritization. Um we'll be looking at local context and instructional vision. We worked on vision in the first meeting as part of our decision making and including that in the process. Um noting that educator voice and expertise is at

103the center of our work and that we are in search for high quality materials aligned to the standards that also attends to instructional shifts and mathematical practices and is based on research. And >> so we did a 1-hour lift to begin that process. I have six different instructional materials that teachers have brought to the table that they want to look at. >> And our first meeting, our first day of reviewing materials will be November 6. We have three dates set. November 6, November 13th, and December 4th. Um we already have two uh instructional materials companies who will be presenting. will be looking at two different sets of materials on November 6. >> Nice. >> Yeah. So, we know it's not just an adoption. It's not just a curriculum adoption. What we're looking at is the

104overall delivery of math. The whole the the whole system and how do we deliver math from from preschool on up through students as we have here tonight. Um so, I'm really pleased that we're on our way >> and we know that we can pick great materials but um we also need to focus in on instructional practices and making some shifts to that we need both to go hand in hand and so having really strong PD to follow or to go hand inand will be important to that work. Yeah. So, thank you Sally. >> And just to clarify, often when we purchase this curriculum, it comes with professional development, right? The a the company will come and train. >> That can vary depending on the curriculum, but yes, >> it's a consideration when you're looking. >>

105Yes. I'm I'm also looking at and we'll bring forward to the committee um it's called Math Momentum and they're like a consultant to really help us take a look at our instructional practice regardless of what tools we're using. >> So I just think math is just has more complexity um as we heard some of the teachers say at the meeting yesterday. So really supporting our teachers with that would be important whether they go with looking at something like that or just embedded into the materials we choose. Are we still engaged with the math fellows or >> um I put that out a couple times in Monday memo and we have not had any any takers. I began to sign up though. >> Yes. >> Is that the grant that we got for $700,000 we partnered

106with a long time ago with Kim >> Fry? Yeah, they've continued that the fellows is funded. Yeah. should have Katie Metler sign up to do three years with um your science fellows though leadership. >> We did see when we were really intentional and we got received that grant and they came in was it TPU? There was a name of that company we did see some significant impact in our math scores when we were really intentional and focused on that. >> Yeah, that's the whole thing is they >> what was that? >> What one was it again? >> I can't remember. Was it TPU? Oh, we'll have to look it up. Boy, it was pre-COVID. >> Okay, >> so 1718. >> But um also, I think it was kind of visionary to think about looking into

107instructional PD grants partnered with another school district, another small school district. >> Might be worth us looking into again if there's anybody else right now that's in the process of that. Um because they travel to us, we travel to them. But between us, that $700,000 went a long way. I think it covered three years of instructional professional development. Granted inflation and all that, but it was it was really remarkable. Kim Fry. >> Okay. Um [Music] a little bit about >> Sure. Um we had our first parent high meeting of the year uh two weeks ago Thursday and we had approximately 30 parents there. I was really happy with that turnout. Uh we kind of did a round robin. Mr. Pilson took uh the elementary students to his classroom and showed the parents what they all

108his projects he's working on at each grade level. And I kept the middle school families and went over um just what how High Cup is funded, what it looks like. Uh we have redone our student learning plans to align more to the Kogat scores that our students receive. So our teachers are able to see, oh, they qualified in these areas. and then they can use the pad that I designed to align their instruction um to that. Um we went over um the teacher input piece and what that is going to look like. Uh it was just a really good night. We got a lot of really great feedback from our parents. Um we're we're excited to do a second one. U Mr. Kelson kind of like Tyler was very very nervous but he did awesome.

109He was great and you know everyone yeah everyone was very uh happy with that and and the changes that we're making to high cap. Um last night we had our first SAGE meeting. So um our student services advisory group uh and we had there were about 12 of us here total 13ish total eight parent different family members and um we really focused on um just the 504 process. what does that look like? Um the evaluation process and then the IEP process. Uh we did a spring special education parent survey. And we really have aligned these off of what our parents are wanting to hear and learn about. Um part of last night was procedural safeguards. You know, we hand parents this huge booklet of procedural safeguards that some of them have 50 of, you know,

110over the years. And um we really listened to that survey where the parents said, "Thanks for the booklet, but I don't understand it." So I and Mr. Christensen and I designed a one-pager for parents that that we've been giving out at meetings, too. So, um we went over that last night and what that looks like. Our next meeting is in November and it'll be our parents want to learn about communication devices and what those look like in our classrooms and how we're using them and how they can align their communication at home uh with what we're doing at school. So our next meeting our speech and language pathologists will just do a really big training on that um and what that looks like. The following will be a Hannah and parent night. So um one

111of our speech and language pathologists is a trained Hannon uh parent support um she so we'll be doing a big training on that as well. So we really took what parents were asking for and have designed those meetings around that. Uh we also uh Mr. Christensen and I uh at every IEP meeting we have we will hand out a um parent feedback survey. So parents can scan the QR code and fill out our survey. um they do not have to put their name or any any identifying factors and then those survey results come to me. So I can really learn what to train our teachers on and give them a heads up like here here's a trend I'm seeing or something that we need to focus on and fix. Um and then what's going well

112right too. Um hopefully we'll get some positives out of that. We handed these out last night at the Sage meeting and we got quite a few back. So it's it's nice that they're using them already in our meetings. Um, let's see what else. >> Speaking of which, this morning your training. >> Oh, yes. This morning, uh, we had PAR educator training for our special ed paras. And we just really went over what is your role as the special education parah and what is a teacher role and really alineating those boundaries for our paras. So, uh, we're all on the same page with what that looks like. >> I think that's it. >> Can I tell you how much I appreciate that you're doing this in the evening and parents can attend? >> Thank you. That's

113wonderful. I mean, it's inconvenient for you, but um it's really wonderful that parents, it's not on a Friday morning. >> Yes. >> So, thank you. I I really appreciate that. >> Yes. Thank you. And if you want to start pulling up then I'll about one more thing and that is that one of the things that's probably been the highlight of my year so far has been going into different classrooms and seeing the interactive all the way from students to um to instructors to teachers who are utilizing the interactive boards and just just how how it feels like how much ownership not only the teachers but also students are taking in the new interactive board. So it's been a lot of fun to watch that. That's >> this morning um uh I had the opportunity uh

114the invitation to come down and speak to the mid county. So this is a this is a group where you have the superintendents from Franklin Pierce and Bethl school district and come together and and also the president of PLU which is where it's hosted uh and just kind of with along with elected officials and other community leaders to just kind of talk about you know the sorts of things that are going on the different initiatives we can combine forces on to try to support uh students and community and uh so I thought it would be fun just to quickly just go to the slideshow that we presented. So that was Ron was there and and uh and I first bragged about our board and about >> you did a good job of bragging about you

115guys. I'm just saying you really did. Well, because there's a lot to brag about just the fact that everybody's focused on students uh on learning and how um how how cohesive we are as board uh getting together and just again reiterating as you've heard so many things tonight about the the acquisition of these goals that we're working toward this year which is right Tyler on the board is on on the wall as well. Um, next and uh when we talked about how we've now had 19 months without one bus cancellation, we got another ovation. >> We get a standing ovation or an ovation every time we do that. Uh so we are eating real strong. That's a great great thing. So everybody loves the story about how the community stepped up and really really made

116that happen. um how we're implementing responsibly uh AI and um and just kind of like the roll out of that. I mentioned a little bit about the interactive boards already and also map adoption. And then uh when when uh we mentioned that we have $2.3 million for ting programs, uh I might have seen some people salivate. That's unbelievable in our small community that we have that opportunity and I know that's going to really help us as we meet our strategist goals. >> And then we talked about our naturebased program and and afterwards uh we had one of the administrators come up um might have been from a former school district where I worked um who wants to come up and see how we're doing that. And so it's nice to not not only learn from

117other districts in our community but also to be kind of like leaders in some areas. So, um, really really proud of what's going on up at the leash. >> And I also had some parents come up and say, "I'm really good friends with the superintendent. However, I think I want my kids to go to Eatenville." >> I thought that was a that's a huge compliment. >> Yeah, there's a lot of compliments about what's going on out. Next, >> um, one of the things that we've noticed is that we are unique. Um, for instance, our uh as as was mentioned earlier, we're going to be having our uh education committee from the Washington State um uh representatives come out on Friday uh just to kind of learn a little bit more. Um so there's a lot

118of interest right now in project based learning and on-site learning like how do you connect texts to real life? How do you how do how do you make it actually move along with our second goal which is preparation for life? How do you take everything that we do here and how do you then make sure that that moves to the next level? Those those transitions are so important in between. And um so that'll happen next. And we talked already about the stadium, but I did want to uh let's see. I think we can probably mention the fact that, you know, it's moving along well, but can you go to the next slide? Yeah. Can you hit that? >> The video is going to work. >> Video. Let's try. >> We're going to find out. [Music]

119>> Here's the stadium built in 1936 as a baseball station. And this is the beginning of it actually um being demoed. It came down in a day and uh and now we've already had the new um stadium folks out to make sure that it's all going to work and fit and come together. And as I mentioned earlier in November, mid November, we're really hoping that we can have we're really hoping for the material suite to start to put those together. It'll come in in truckloads >> and parking parking will be a premium when that happens. just for a little bit >> for students should >> but uh the old saying is short-term long-term pain and that's kind of what we're after. We knew that it was going to affect some of our seasons and things

120like that but it was long overdue and frankly unsafe and so we're really glad we're able to get that done. Uh so there you go next. >> Got one more. Let's see. >> Yeah. And we a lot of the things can't happen out here without thing without the partners that we have and was mentioned earlier uh our AEDs they do expire and we have to replace those they have to come out of some budget and so when we get some generous donations from American Heart Association and others we what what our saying is is that we hope that we we feel like when we're done with this that we will actually um be the safest community in which to have a heart attack. So if you're gonna have a hard time um we're hoping that

121all the way from our staff to our students and then eventually our community that's the roll out is that we hope that even if you're too small to actually do handsonly CPR. We're hoping that you can at least observe and see how it's done and and that you can also tell people if you're little which we have. We didn't have in our school district, but in this area, we actually had a little little one that was able to instruct somebody to do it and actually worked and and so we're the first school district in the state to have all of our schools involved in with American Heart Association. So, it's a it's a really great thing. Um yeah, we continue to um have some support from uh Twin Star, which is now Peak Credit Union.

122great welcome back day. Um and then we have a sewing we have sewing um going on up at Columbia Crest and we've been able to get more and more donations and actually I know I'm going to we just did another ask for two to three brand new ones from a district where I might worked. So we're going to try to have all the machines that we can and try to preserve and and teach our students about about this. And then then we need to start looking at our other schools and what we need to do there. So, we'll just kind of keep trying to expand that. Next, at the beginning of the year, it's becoming a tradition where we all meet as a staff, all united, and we do something that's solely eaten. That's Edenville

123strongest. So, the first year, uh, I was here, we did the Big E for Edenville. Last year, we did the mountain. And then, um, for this school year, we do what we're our theme, stronger communities. And so, we did three. I think there's one more slide. And so up in the top what's this is kind of hopefully this is going to be timeless because it shows the field being there being worked on at the same time as we're unitedly starting our school year. >> Um so there you have it. I think that's it now. Cassie right? >> Yep. That's the end. >> Yeah. And then just to cap it off, uh just the last thing is that as as you mentioned, we we have a new principal down at Eagle Middle School uh and justice

124and he he did do a state-of-the-art or state of the school rather state of the school um committed meeting with discipline and some other things and and what I wanted to brag about was that our school board was there um beating those who are there and uh that that I heard really positive feedback that you're servants. You're not just here uh as figureheads, but you are actually rolling up your sleeves every day for kids and and that you're servants. So, that went a long ways to say thank you for giving up your Thank you. >> That's great. Thank you. >> All right, Karen. All the information is just it it's it's topnotch. I mean, you guys put so much effort um the nuts and bolts of everything that's going on right now and that you

125presented tonight. I mean, it's so refreshing to hear and um the growth that I can see just from the time that I've been in the classroom and and you know, the the the changes that I see being met that you know, needs that I saw back then and you're tackling it and um I just I I think Tracy would have done a really good hire. >> So, thank you. you know, I mean, I just see there there's so many changes, so much positive, and um you know, I mean, you're you're in the driving seat there, and so I'm just I'm really thankful for that. Um and uh you guys, thank you so much. I'm so excited to get to know all of you guys more, but I'm just really excited. I'm really proud of you

126guys for stepping up and interviewing so well and then um putting us to shame by all your notes tonight and the effort that you put in. So, you guys showed up and I just appreciate it. Keep up. >> Um I'm just going to talk to you three. Um no, no, >> really. >> Yeah. No, thank you for everything, everybody. Great job tonight. But but seriously, uh this is my first goound. um of having to I got to sit through the interviews with everybody. I didn't get to last time because I was busy. Um the two of you don't know me very well. I used to work here this year as a school teacher, so it was really nice to >> to get back with kids. Uh Ruby, I used to tease relentlessly. Um but um

127no I really longterm want to know each of you said something very interesting in your interviews but you know one of you is from a family that's been here a long time and the other two are from moved in and you wanted to be here and you said you wanted to be here and I want to know why all three of you at some point like what what is it that you know Ruby makes you want to stay make this better and what makes new people feel like they're involved and want to be here and I want to make sure we don't lose that as a district. So, that's something for you to think about this year because I'll probably ask about that later. And the other big thing is any acronym or anything we

128say or you look down here and you don't know, please stop and ask. >> Um, I know it's going to feel intimidating to start with and it's very unusual. Um, we all know each other here, so it's going to feel kind of odd, but stop and ask. And if you're nervous about it, email us and we'll we'll make sure how that officially has to be responded to her. ask questions because in my world where I work now and in your future, the number one thing you guys are going to be doing working-wise, no matter what field you're in, is project management. You will be moving people, you will be moving products, and you'll be putting them together. And that product can be people, can be information. You're in the military, you be moving processes if

129you're working anywhere. It's going to be it's going to be with your hands in your mind and people because AI is going to crush us all. Um but no seriously so understanding policy and procedure is going to be huge and decide if you like it or not but ask ask all you want. Okay >> that's it. >> Thank you. >> Truthfully do ask questions. >> Yes. Don't ever feel intimidating. >> Thanks. >> Um I'd like to again thank all of you. You all do such an amazing job from the district office. We have top-notch people and you know it's just a privilege to know you and to work with you um Brandon taking on this project as well as all the other projects that you're doing. You know you are amazing and um you look

130tired >> and you probably should look tired. Something else you said. >> No, no, no. You look fine. You just >> know and the tech team for getting those boards up and running and everything else you do to keep all the technology going. I mean, it's, you know, it's great to have it, but it's a nightmare to operate. I know how to reach out to people who get the help I need. So, thank thank you. Um, thank you students. >> Oh, very much. Such a privilege to be here with you. And um I had the privilege of going up to Columbia last week. And actually it was a privilege that nobody understands or knows about me. Um when I was the child I was very intrigued with reptiles and I my mother freaked out every

131time I brought home a snake or a lizard that I captured. But up at Columbia Crest, I had the privilege of meeting an alligator and getting my picture taken with the alligator. And I know people, my kids went, "Mom, you know, like, what is that all about?" And I said, "You don't know about me in my past." I I truly did want an alligator when I was a kid. So, it was really fun. And it was fun to be around um the reptile man and the way he presents and the students, you know. And then um Sunday I was at my um great granddaughter's birthday and I showed them the picture of the alligator on my head and um and my 10-year-old great granddaughter said, "The reptile man, he was at our school. I had

132my picture taken." >> So, yeah, that's right. Which is pretty cool. That's awesome. >> Thank you for sharing your story, Paul. She's a very gracious woman. Uh happy birthday Travis. >> Oh yeah, >> Karen Karen. Karen was earlier this week and yours is today. So happy birthday to our two board members. We're so grateful um that you're on our team and thank you for sharing this evening with us. >> I can't think of a worse way. >> Your family's home eating your cake. >> This is my meeting. Um, I appreciate the reports. Um, I think it really hits home on our pillar of communication and transparency. Um, but also focusing really laser focused on the academic success, acknowledging where we are and not making excuses for it, but also a a pathway and a way

133to move forward and to help our students get better. And that is by no small feat of Cassie who's created the a calendar that is holding us all accountable. So thank you. And I'm hoping that calendar can be posted on our website. >> Oh yes. >> So that community can go and it's not going to give specific dates, but it will give a year long. These are the reports you can expect to see on these months and and we're going to be held accountable. Um and our our staff and our community then can know when they can, you know, seek to get that information. So thank you. appreciate that. Um, thank you to our student reps. You guys are amazing. And now you've sat through one of our longer meetings. >> We do. Yeah, we

134do have you guys at the beginning. You're students first. If you have things that have to go on, if the weather's sketchy, you as soon as you give your report, you are free to leave. We want you to always feel comfortable doing that. And um, I was at a meeting with community leaders recently and found out the average age of the Eville resident. Does anybody give a guess? 45. >> 45. Any other guesses? Jay knows he can't say it. >> I'm going to go 46. >> 46. >> Any other guesses? >> 40. >> The average age is 28. >> Oh, wow. >> Which means we are a community that loves kids. People are coming here to raise their children. So that's true. That really speaks to how important families are and how important this school

135is because let's just be honest, we're the biggest employer. We're the biggest land owner. We're the biggest utility user. We are all the social services. Um but we are community and we do have strong roots. Thank you all for being the ones who um help with kind of being um multigeneration. When we I look around here, we have so many multigenerational people. Um you leave and you come back. I left, came back to raise my kids here because that's important to me. So, I just thought that was an interesting fact that we need to consider as we're um looking at the decision. So, with that, thank you all for hanging in there for long meeting. We're going to call this meeting to close at 8:55. No matter how cringey it is that one goss like

136>> I already