001I pledge algible for it stands one nation under God indivisible. Thank you. I always a couple eagle and that's you know like the whole color guard thing. Um thank you. We're going to uh go into executive session. uh based on legal RCW423010 I3 and then um we will come back out of executive session at 7 o'clock. No action will be taken at which time we'll transfer right into our public meeting. All right, we are um adjourning our executive session at 7:01 and we'll be rolling right into our um public meeting. I think it did Pette make it on. Is that Pette? I see there that P. Are we all here? Okay. All right. Um, I'd like to call this meeting to order at 7:01. Um, please stand for the flag salute. I pledge allegiance and
002justice for all. Thank you. All right. Um I will go ahead and start with our student board representatives. Ruby, thanks for joining us today. Yeah, of course. It's like COVID class. I know. That's what it feels like. It's bringing back PTSD. Um, all righty. Well, the anti-bullying and civility committee met last week and they had two student representatives um from the kindness gang which is at EMS and they now just announced that they're currently doing kindness tickets which look like this. I'm not sure if you can see. um and they are passed out during um passing periods and in the hallways which after their survey which I presented last meeting they found were the key target points for bullying or intimidation. So these tickets they put their name, the date and then they circle the
003grade that they're in. And then on the back they actually write um you know like the instance that they were shown for showing kindness which is really cool. And for the month of February, they just announced that they have 48 middle schoolers which were recognized for showing kindness. And there are now up to 17 students, which is is in the studentled kindness gang, which is very exciting. Um, and they also have weekly kindness challenges during the week at EMS to promote kindness, which I think is a very smart thing to do. And they're also currently making t-shirts with their logo to hopefully sell the parents and community to raise some funds, which I think is very exciting. And then at the last meeting, we had Chief Gibson present. um and he showed us a presentation
004regarding mental fitness which he actually shows to EMT and first responders and that was very eye openening to anyone who attended that meeting. And then the peer students just finished their winter finals which was very very fun and they're now officially on spring break for the next week and a half depending on when our classes start. Um, Eatenville High School now will have a blood mobile bus on campus from April 3rd from 8 to 1:30 p.m. And then EHS dance also just created a dance camp which will start April 14th and 15th from 3:30 to 5:00 p.m. in the EHS Commons. Thank you, Ruby. Really appreciate that. I want to just say for the record, if for some reason I drop off because uh my internet or electricity goes out, Pette will take over. If
005Pette drops off, I'm guessing we're all going to have more problems. So, we uh we will probably at that point Jay will uh decide what he wants to do with this meeting. So, just for the record. All right. I would consider any additions or changes to the agenda. Hearing none, I I would uh consider a motion to approve the consent agenda. A motion. I'll second. Thank you. It's been moved and seconded. All in favor? I I. Any opposed? All right. Thank you. Um hearings of individuals in groups. Cassie, did we have anybody email in? No one's in the chat. All right. Okay, great. There is uh nobody for hearings of individual groups. We'll go to reports and presentations. Christa, hi, good evening everybody. Um diving in um right into our enrollment report. Um, I just
006want to um I took a deeper dive into this this month, so I thought it because I thought it was worth mentioning. Um, our enrollment has really dropped since December. We've are at a net loss now of about 40 um students between December and March. Um, so and that's a net loss. So total loss would have been 59 and then we would have gained some for a net loss of 40. So seeing that a lot of students are going to other districts um or homeschool or um moved out of state um with a couple other outliers. Um any questions on the enrollment? Okay. So, if we um if we continue at that pace that we're at and we don't lose any more students, we will be um at a budget difference of um shy of
00716 students. Um right now we're just below by three students, but if we continue um to stay stagnant um that lower um that lower enrollment count will actually drop down those higher months for um a total of minus 16 over budget. So it's just something important to keep our eye on um because we know that's directly tied to our funding. Um so just keeping a close eye on that from month to month. Um and then is and then on to the financials. Um a little bit better news in that area. Um considering the enrollment is down. Um our revenues are showing slightly ahead. Um so and I plugged in all of our enrollment figures so we've got current numbers. Um but our our revenues are slightly ahead because transportation numbers are in. Um and we're
008at about $260,000 ahead um from where we were at budget um due to increased wrership. Um and then food services is ahead in revenue about h 100,000. So there is a slight chance that we could break even this year which would be really good news um to the bottom line um will give us some flexibility in um some other things like curriculum adoptions and so on. um expenditures in general, our special ed expenditures are really closely aligned with um budget, which is really remarkable um for this time of the year. Um the other variance that I see is um that classified wages are actually projected to be um overbudget this year. Um, and part of that is due to our substitute pay, um, that has the largest variance of $100,000 over budget in classified sub
009wages. Um, and so again, um, with all those variances, we will be, um, more closely aligned with breaking even this year rather than, um, drawing down quite as much. So hopefully we keep on that trend, but we know that a lot can change between now and August. Um so we will have to just wait and see what happens and do the best that we can to um keep that to a minimum. Um any questions on that? Okay. I would like to touch a little bit on capital projects funds um because I see some interesting things happening in here. Um so it's worth um calling out. Um starting in January, we've started our new levy collections. So so far in the new um the new capital levy, the new six-year capital levy, we've now collected $28,000
010um against that new capital levy. Um so we'll just kind of watch that grow um through April. Um the one thing that I wanted to point out was our impact fee trends. Um, back in 2021, we saw impact fee revenues of $254,000. Um, the next year 148, 171, and 143. So, we've been averaging well over $100,000 in the last four years. Um, this school year so far, we are at 13,635. So, um, quite a significant drop in in impact fees. Um, so it just shows that and in in general people aren't pulling permits um right now and hopefully that picks back up. That remains to be seen and I think that covers it. Thank you, Christa. We appreciate all you do. Um, we couldn't we couldn't do the work we need to do as a
011board without your support and without your diligence. So, thank you. All right, a quick um because again, I don't know how long my internet's going to last, a quick legislative update. Um there is still uh in so what's happened right now is it's called um the h the houses of origin have passed their bills. Um anything that was in originating in the House has gone to the Senate. If it's made it off the Senate floor, it's gone to the House. So that they're kind of debating each other's bills. they'll bring it to the floor for approval and then they'll duke it out and see whose bill actually passes. Um there's still a couple that um you know the big three we've talked about uh there's one on M socks that are still kind of out
012there uh ESSB 5192 of it's never going to meet what we need to cover our Mox but it's still alive and so um there's hope for that. Keep your eye on that. Um and ESB 5263 concerning special education is also still out there. Uh the transportation funding, it doesn't look like we're going to get a lot of additional uh transportation funding. There is one thing that I am very grateful to still see. Um, House Bill 1543 gives us some opportunity to stretch out our compliance and uh, reporting on the Clean Buildings Act, which is would be really helpful for us and for other small schools um because they want your data to be one full year and that needs to be reported next year and we're working really really hard to come into compliance, but
013um, we have to wait to collect levy dollars just like everybody else. Gratefully, Christa and Jay have worked really hard and gotten us some grants to move forward on that and and the work is commencing currently as we speak around um putting in energy efficient lighting and other items in our buildings. Uh but it would be really helpful if the House bill went forward that would just give us a little bit of flexibility because that penalty of $150,000 a year is significant for us and for many small schools. All right, my computer just went down. Um, the other thing I want to keep you apprised on, on April, I believe it's 6th, maybe 2nd, uh, the board of natural resources will be hearing, uh, the timber sale or talking about the timber sales, deciding if
014they're going to continue the pause or if they're going to move forward on that. I would encourage anybody in our community that is uh willing to reach out to the BNR and um the timber sales that we are specifically um aligned with would be the LB Hills Railroad Creek timber sale. Um we really need that for our community. It's been six years in the process. It's gone through all the approvals, all the evaluations. It's ready to go. It's just paused. And that would be significant not just for the schools but that pays for fire and emergency services. Um also money goes to the county and I want to express my gratitude to Senator Mchune and Representative Marshall and Representative Barkcus for sending a letter to the board of natural resources on our behalf as well
015as um Rep. Uh, Councilwoman Kruever has coordinated with the Pierce County Council and Council Member um, Janie Hitchens on behalf of the Pierce County Council has sent a letter in support of this sale for our school district and I want to show my gratitude to them as well. So, thank you for everybody who's drawing attention and support around this really critical issue, not just for Eatenville, but every small timber town in the state is being impacted by this. All right, with that we're going to move on to unfinished business. I see um updated policies, I'm assuming. Uh Sally, are you the one speaking to us on these? Um let's see. Electronic resources, promotion and retentions, grading. These are You've brought these to us before. We had a first reading. You're asking for a second reading.
016Is there anything you wanted to share with us before I put this before the board? Um, I think they're pretty self-explanatory. One just to note is the retention policy um is updated based on grading retention and promotion and grading. Um, we want to move our elementary schools to do semester report cards and formal progress reports in the um quarters where we don't have report cards. Um and that's changed because that policy had said that we were on trimester grading and so we wanted to switch it over to semester. Um teachers felt that they could give more information in a progress report, more detailed information than the report cards that are happening through our Skyward system. So they really welcome the opportunity to get down to more details for parents. Thank you. So, I would um
017unless some a board member would like to speak specifically to any of these policies. Um if it's okay, we could lump these together and pass them all. Since this is a second reading, we've had opportunity. Okay. Consensus. Then I would consider a motion to approve items 8A through D. So moved. I'll second. It's been moved and seconded. Uh any further discussion? All in favor? I I I All right. Uh motion carries. New business. Consider approval of capital outlay replacement purchase scoreboard for Eatenville Middle School small gym. Christa, is this you? Sure. Um so we have a a scoreboard that has gone out in the small gym at the middle school a little while ago. Um this purchase proposal is a mere replacement using the source well interlocal agreement and their um extensive bidding process. Um
018my understanding of this scoreboard is back in 2012. It was very old back in 2012. Um so it's it's done. They've tried to repair it. They've tried switching out controls and done some troubleshooting and I think they just squeeze the last little life out of it that they could and it just needs replacing. Great. And I see that this is through Sourcewell which means they do all of our bidding for us. Um they take care of all of that and so we don't have to go out for bid um because they already meet all the state designations for that. Okay. Um, I would consider a motion for approval of replacement of the scoreboarded EMS. A motion. Second. It's been moved and seconded. Are there is there any further discussion? Hearing none. All in favor? I.
019Any opposed? Motion carries. All right. Superintendent comments. Jay. We are excited to have uh a report about a recent forum that we had last night. I know some of you were able to attend. Uh this was for artificial intelligence to make sure that we hear what our board what our community has to say as well as to update them as to uh what we are looking to do to move things forward. And I've asked Sally if she would make the comment on that. So yes, uh we held um the AI parent workshop last night and I appreciate the attendance of board members as well as um our community and uh this was organized by Christian Tominson who coordinated the event. I want to also give a shout out to Jim Carrey who did all the
020tech support behind the scenes. Um we had a group of teachers, a representative from every building who was there and we're running workshops. We're excited to offer our parents play and learn tutoring AI from the parent perspective. Um we had admin questions booth and we had AI tools used in the classroom as well as AI chat bots. So parents had opportunity um to try out these different tools using the technology we had set up for them. Um I also we also had a parent who was part of a committee. I recognize Darren Snezzak who sat on and sat on our committee as well as uh represented uh the district in a school in a booth for AI tutoring and the parent perspective. So it was uh lightly attended but we have great ideas to push
021forward into family nights at the building level as well as we go forward. Was well organized and well put forward to our community. Thank you so much. Yes, it was a great night and those that were there I think were felt very very good from was I was talking to them as they were leaving and they felt very very honored that we would be on the front of this as a community and be so transparent about that. Thank you Sally to you and your team. Please pass that along. The second thing is that since December we have uh six new uh new beginnings graduates. They have finished the graduation requirements through graduation alliance and we're very proud of them and they are as follows. Nathaniel Smith, Ivan Wolfford, Ruby Morgan, Ella Stefen, Logan Swick, Hunter
022Hesseline, and Allison Oak. And we uh honor them for their efforts to graduate. And so um just wanted to let you know that. Thank you very much for that. The last item that I have tonight is that we are moving forward with the track and field project that we have going. Uh and so we are still looking at breaking ground uh near the first part to middle of May. And prior to that, we wanted to invite everyone, and you'll start to see invitations go out to attend a groundbreaking. This is the first ever artificial turf um and a replacement track is the first since 1998. This will start to allow us to have uh invitationals. Uh, and it'll be the first time ever that we will be able to have unrestricted, unlimited when the projects
023are all completed, um, postseason play all the way to the state level. So, we have been meeting very often on this and I just want you to mark your calendars that on May 2nd, which is community day at 11:30 a.m., We will be meeting at the stadium and having the groundbreaking and then the fun just continues on with the coronation ceremony in the EHS gymnasium at 1:30 and then it just keeps going at 2:30ish whenever that ends. Then we will uh move down to the Michelle Avenue and there will be a whole lot of things to do all along there too. I do want to note that between uh the time of the groundbreaking and the coronation ceremony, there will be lots of opportunities to to uh support our different ASB groups, our different uh
024high school student groups who are working hard to to to get what they need to uh have the opportunities that they're seeking. Uh so the last portion of this down the street will go well into the evening somewhere around 7 to 7:30. and we hope that you'll all mark your calendars and and once we get that invitation out, we'll start to uh it we'll start to really spread that far and wide uh to make this a really really great event not only for Eatenville school district but also for Eatenville community. Thank you very much, Chair Litenburgger. Thank you. We're going to move on to board comments. I'm just going to start at the top of my screen. Travis, uh just thank you for last night. uh Sally and your team and and uh Tonkansson. I
025I talked to her at the event. It was awesome. Super appreciate it and thanks for the families that attended. Plet, yeah, I'm sorry I wasn't able to attend last night. Um my schedule's been a little wacky lately and uh so um getting adjusted to having my husband home and all of his um meetings and things he has to be a part of. But uh um I just really appreciate everyone and all that you're doing and I just see more and more positive things happening and they're exciting and it takes a village and there's no doubt about it and you're all doing just an amazing job as well as everyone else. Thank you uh same feelings. Uh thank you for everybody last night. I was happy um talking to the parents and there was a tons
026of positive uh feedback uh a lot of uh just interest and excitement and um understanding AI and and moving forward. Uh so that was nice to just have the support of those that did show up. Um uh and so if I read Ethan Carter's mother's Facebook post properly, a Ethan broke another record last yesterday for the um BVA. So that is I want to give kudos to him because he's a rock star. That's outstanding. Thank you so much for sharing that. That we are really really proud of the of what he's doing. Um, I too just want to echo the efforts that you put into the AI parent summit were outstanding. The format was exceptional. It was lightly attended, but that does not demean the hard work. Um, the professionalism. I've been to a lot
027of forums and formats and I thought it was just outstanding. So, I'm really looking forward to having that at our other um parent events that we have at the elementary school um or other places. So, thank you to your team. It was just really really good. uh had the opportunity to attend the high school band concert which was outstanding and so fun as they uh used their what was the name I have the program I forgot the name of it but it all had to do about video games and Jay do you remember that you're on game on game on that's what it was it was great and so fun and you could tell the kids really really enjoyed uh being a part of that as well super excited that we have six new graduates
028and those uh individ iduals. Congratulations to them for their resilience and their persistence. And to all of the adults in their homes and outside in the school system that support them. That's really why we're all here to make sure that that happens. Um I want to give gratitude to the employees I see on our consent agenda that we have um some really fantastic employees who will be leaving us. Thank you for the service that they've given our schools and um how they've touched the lives of children. We're really grateful to them all of them. And our community day uh group committee is uh has school um employees. It has community members, the business association as well as town administration are part of that. Great things happening and I want to extend my gratitude to them
029for the great work that they're doing. Um and keeping kids the focus and center. All the conversations are about how are we going to highlight our kids and then how are we going to help them create this tradition and love for our community as well. Um I I don't think I'm missing anything. I'm sure I am. But I'm just grateful for all of you for weathering the storm. I'm grateful my internet and satellite stayed in place. I hope you all stay safe and no tornadoes take down anything that we have school right on time tomorrow. And with that, if no one else has anything, we will adjourn this meeting at 7:27. Have a great evening, everyone. Thank you. Good night.