001All [Music] right, good evening. We're live for our school board meeting tonight and it's Monday, June 23rd, 2025 for our June 2025 business meeting. Let's stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for it stands nation with liberty and justice for all. Good news. I am excited to share with you something I briefly mentioned to you last month. Excited to talk a little bit more about it. Uh, Parent Squared is coming to Columbia School District beginning in August. And just to give you some background on this, the Y part. Um, going back to our strategic plan. Um, we actually have a spot in our strategic plan that talks about communication. You can see up there in front of you. I don't
002expect you to be able to read that, but if I blow that up, it really talks about one of our areas was to increase communication support between our district and community and really align our communication to a single point of contact. Uh ensuring that we have that for families in their native language and this is part of that work. So this is not out of left field. It is designed um out coming out of our strategic plan. We will have our communication app ready to go to start the school year in August uh later this year and close to we don't know exactly when it's going to kick off but sometime in the winter we're actually have a website redesign that goes along with it. So I'm going to show you briefly a little bit
003more about what is parent square and then we'll move on to our next piece. Congratulations. If you are watching this video, it means that your school is using Parent Square. You may be asking yourself, what is Parent Square? Parent Square is a safe, secure, and modern approach to communication and collaboration between school and home. It is a central hub for all district, school, grade level, class, and group notifications about your children. Better still, school communication comes right to your fingertips in a way that is convenient to you. Whether it be email, text, or app notification, you will also receive texts or voice calls for urgent alerts and reminders. You should have received an invitation from Parent Square via email or text asking you to activate your account. Oh, that'll come up. Also, request another activation
004invitation with the email or phone number that you provided to your child's school at parentsquare.com or on the app. If you don't remember the information on file at your child's school, please fill out your join your school form to send a request to your child's school to add you to Parent Square today. Parent Square also has easy to use apps for iOS and Android phones that can be downloaded from the Apple App Store or Google Play Store. Once logged in, you'll see your custom parent square feed. This page shows all information related to your children, including any schoolwide, grade level, class, or group specific information. No more need to search through emails, schools, or multiple websites to find important information. Prefer text messages over email? No problem. From your account page, you can update your
005notification preferences so information is coming how and when you'd like it. Language settings can also be changed so information is coming in your preferred language. Parent Square is great at increasing collaboration and helps you get involved in your school communities. You will automatically receive information from the school office and your kids classes and any groups you or your kids belong to. You may also join a public group within the school. You can participate with just a click of a button. Parent Square allows you to fill out a form quickly. No more handouts and permission slips lost at the bottom of backpacks. You can sign up to bring in an item or RSVP for an event. You can also comment on and appreciate a post. Please give these generously to show your school community support. Using
006parent square, you can also chat directly with a teacher or staff member using our messages feature. This keeps all communication in one place without the need of additional directories or email addresses. We also have a personalized calendar to keep you up to date with school events and our photo library stores all photos that have been shared over the course of the year. Thank you for joining Parent Square. register your account, download the app, and start interacting with your school community today. So, the brilliance of this is a couple of things, and I'm just going to move very quickly through this, but we're really taking all the different forms of communication we have right now for that we use at the district level, at the building level, at the classroom level, everything from the specific classroom
007teachers to coaches, we're all aligning it down to one form, right? This will take place a lot of the final forms communication. This will take place of class dojo. It will take place of the district messaging for me school messenger. We're all using one set of communication and it'll all flow through this. Um what's also great and amazing about this is that when it talks about preferred language has over 100 different languages that it can simultaneously translate to and from. So if we have parents coming from any number of different schools and languages, if they want to communicate with Carla in any language, they're communicating with her real time in their native language and it takes it and changes it to English and then Carla goes back and forth so we have seamless communication on
008these pieces. So it'll be nifty nice to kind of get everyone going down the same uh path on this kind of unifying our communications. I just wanted to tell you a little bit more about it. It will be uh it's been something we've talked about in the past and so we're finally pulling the plug. Again, Andrew has been a lot of help on this moving forward, but part of our plan we designed several years ago. So, okay. Keeping the loop. I was encouraged to see for those I mean, I'm thinking of all the all the parents out there who aren't either savvy enough or or whatever to manage it, email a password and all that, they can opt into the tech side of it and that way. And yeah, you can use it from your
009phone. An app you can get from your desktop. That's the same thing with teachers. They can use their desktop. They can use their phone if they choose to. They'll have a desktop version so they don't have to use their phones. It's just a different way that we can access parents quickly, timely. But there's so many other different features that it allows that that we haven't even begun to talk about. When you talk about I'm just use things like you briefly mentioned parent party, sign up for something. We can even use it for conferences. You use that to sign up for times and things. You're going to use this piece to do a lot of different things. School delays, closures, uh any time in the future when I want to put things on the website. Right
010now, the current process is I figure out what I want, I get it to Mr. and Andrew, they put it up there. Once they have it from my phone, I can be able to update our website from my phone, you know, different things. So, it's the timeliness of it, you know, uh real time. So, Okay. Again, thank you. It was a big deal. I've been pushing on you for a while like this. So, all right. Uh, board operating principal review. If you want me to get started, why don't you go board superintendent, would you do staff? Absolutely. school district subscribes to the Washington State School Director's policy news to provide accurate and authorative school district recommendations. Upon receipt of the admin upon receipt, the administrative team reviews the policy to ensure that the district is
011in compliance and make any necessary changes. These policies may go through multiple readings prior to final approval from the board. a policy may adopt may be adopted immediately when doing so is deemed essential to the good of the district. The board will direct the superintendent to develop procedures to implement policies. The board does not take official action on procedures. It does however review procedures and provides feedback to the superintendent board study administrative reports on the implementation of policies and the effectiveness of policies. exercise final approval over all policies. Policies are approved by the majority of the members of the board. Support them even though you've spoken against them initially. Superintendent, advise and assist the board in developing policy. Share concerns about the ideas that may not work once in place. Support the policies of the
012board whether or not you're in full agreement. Inform the board of the manner in which policies are being administered and when and if they need to be revised. The superintendent is charged with developing procedures to ensure policy is implemented. Staff, share concerns with your supervisor about ideas that may not work. As in place, support the policies of your supervisor whether or not you are in full agreement. Inform your supervisor of the manner in which policies are being administered, when and if they may need to be revised. Thank you all. Any changes or additions to the agenda? Changes. The agenda will play out as is with the exception of the public hearing needs to start precisely at 7:15. So I may move some things around to start it right at that time if we move forward.
013Consent agenda five items. Make a motion to accept the consent agenda. I'll second it. Any discussion on the five items? All in favor? I I unanimous. Visitors. Carlo, would you like to? Thanks for being here. I suggest we move on to our enrollment and financials and we'll come back to the perfect meeting at 7:15. So enrollment and budget status if you just want to. So enrollment for June we had 738 that includes TK slightly down right? Yeah, we were down 10 from May to June, but overall the average 744. So still maintain a sorry uh general fund balance as of the end of May we're at 2.5 million. Capital projects fund we are 390,000 debt service fund 27 as fun,000 CDF we are at 40 so we'll come back finder transportation vehicle. We'll have our
014August payment that will come in um and then we'll see where we're at that one. We'll talk about if when we're ready to look at a new box beyond that. We have one minute. So, I'm going to work our way back. Remind me on the transportation vehicle. Yes. So, didn't we buy three at once and now we're up against running into that same thing? At one point you the board we made a decision to purchase three at once out of that. We've already purchased one last year to make up for that. We did that intentionally so we'd have to do that all at once and then we're going to have two more to replace that. This next one we're spreading it out so we're don't doing it all at one time. With this next payment,
015we're hoping to get close. We'll have to see what the new uh state bid numbers are on those buses and if we decide to make a purchase uh this next year to separate that even more. Um well, I'm not going to do that, but I think I don't remember off top of my head whether we get that final payment for those three this next year or the following year. One of these this August or next August that we'll get the balloon payment. Uh that final payment which you typically get for that. Keep in mind it's got to be those funds can only be spent on buses. Thank you. Okay. Okay. 7:15 um go ahead and open the public hearing 2425 general fund budget extension. So thank you. So due to um we have some additional
016revenue in terms of grants that were brought in. In addition to that we also have additional expenditures that come along with that. So last um Jul July when we brought our budget to the board uh you see we estimated uh the fund aortionment at uh $15.6 million and due to the increased revenue and additional expenditures that are going out. We see the need to raise that uh budget to uh 16.1 million just to make sure that we have the space in there to um take care of business. So this has really given us the capacity and the space to continue to to pay bills and do all the things that we need to um within our general fund our cash flow. So the public hearing is anybody from the public like to speak. I'm not
017from the public but I'd like we'll close it. Can you give us the give give us the top three hitters on the grants that came in and the extra expenditures that came out if you can summarize them. Have a slide coming up that No, I do not. Uh so we had some additional grants that were not anticipated that uh they came along. We're always looking for grants, right? We're always looking for ways to try and capture as many dollars as we can. So we have the set what we think and then occasionally throughout the year we're just not aware these things will come up and we'll put in for them not know if we get them or not. So uh we had some opportunities that came across our way that we put in for some
018grants and we were fortunate to get those but obviously with those you're paying those out and doing that. So it's it's a hit on both sides revenue and expenditures. Uh I do I will tell you expenditures are up overall in addition to that. So it's two parts some additional revenue but a lot more in expenditures as well. uh just the cost of doing business we've talked about over the last few years continues to rise. So we've got both of those going up. We just need to make sure we capture that space in there to be able to do this. Um there was a possibility and Amber correct me if I'm wrong. We might have been able to get by by the skin of our teeth, but it would have been uncomfortable and we didn't want
019to get up against it and not be able to pay bills and do those things we had right at the end. So, this is just a precaution to make sure we can carry on business as usual. Reminder for that, I mean, if our public was here, I'd remind them and say, remember, when we say I'm going to use make up numbers, if we say we're going to spend $15 million, even if we have 16, we're only allowed to spend and pay up to that $15 million piece. We can't go past that. So, if those things come along, we have to create space for those. Um, it's like having a savings account there you can't use, you know? So, we're we're accountable to our public in that. So, we just need to make sure we have
020the space to continue to take care of business. Sorry, I I didn't answer that very quickly, Michael, but the best thing I could do would be go get that information and send that to you because I want to make sure if you um what exactly those pieces are. We just need more space uh with some of the grants that we had. But if you want, I can get you exact categorical pieces and send that to you. I mean, were the increased costs? Was it in personnel? Was it in supplies? Was it in transportation? Was it in maintenance to facilities? So the first part of that is the revenue, right? Uh the second part I can say in expenditures and costs is everything. I mean it's everything goes up. It's it's not just any one thing.
021Amber, would you like to add anything to that? I mean just the cost of paper, the cost of leases, the cost of insurance like insurance, benefits, salaries. I mean you name it all goes up, right? and we do our best to estimate for that. Uh sometimes we'll get grants that brings another person on, right? And it'll pay for part of that and we eat some of the other costs. So, um and some of that is anticipating some of our expenses in July and August. They haven't happened yet, but you know, there's some things that might need repaired or fixed and we need to have that capacity. We still talk about that HVAC that we haven't fixed on top of the high school. It's still sitting there, right? So, we just need to make sure that
022we got the capacity. Sounds like the Donald dollars and the Biden bucks are coming home to roost in the form of inflation in some ways. Yeah. I mean, I think everyone would say they feel it, right? I mean, it's, you know, it's not schools, it's homes and people and everything, right? So um you know if we were to I mean I could tie I could if I could speak very confidently to something insurance alone like if we just use that alone um you know to go on record I you know it's the last few years our insurance rates have gone up 75% just in the last use that one thing and you're not talking five or 10 thousand you're talking in the hundreds of thousands. Okay. Thank you. I'm going to close the public hearing
023and we will come back to that later in the meeting. Yes. We'll have I'll come to new business. Sorry. Thank you for that. Okay. We've already taken care of enrollment and finances. So, I'm going to move on to something I'm excited about, which is our administrative reports. Look at those faces. Aren't they so cute? So, Mrs. Droard's here for the second time to talk to you. This is a wrap-up. So, she's already spoke to you once earlier this year. I've asked them to give you a brief, concise report on an end of the year wrap-up. Jillian, take it away. All right. Hello everybody. Happy is it Monday today? Tuesday. Monday. See, look at that. It's Monday today. Okay. So, we've had a fantastic year. Thank you guys for allowing me to for whole entire year.
024It has been great. Todd and I just had the opportunity today to chat a little bit about it and all the wonderful things that are very unique to Burbank. And so I'm excited to kind of move into year two. Um so quickly today what we just kind of want to go over is some of the growth that we made. So um I love a good graph. So, if you guys will look at the math where we started right over here, the first section in gold kind of tells where our kids started in the fall. Um, we had very few kids that were kind of that early on and on grade level. And as you can see, we made some great great gains. So, our goal is on the above and mid, we're seeing those numbers
025increase. On the below, we're seeing them decrease, which we are very well. This is pretty consistent to what last year and kind of historical data has done. So our kids are really still showing that growth which is fantastic. If you look at the reading, we did the exact same thing. We made some great great gains when it came to our reading. That is something that we're really focusing on, especially at primary this year. Our teachers are starting to get training and letters and we're kind of moving along with that. So I'm really excited to kind of see as that progresses into the following year as we continue to make shifts and changes. So, we're just seeing the growth. Our kids are working hard. Our teachers are working really hard. So, it is going exactly which
026the way that we want it to go, which is fantastic. I'm really proud. Uh, the other big thing that we're doing this year is our MTSS SE. So, we moved from um tier one at the elementary. We got to start dabbling in tier 2 right at the end of spring. Just kind of getting it planned and set and ready to go. Um, so we knew that we were going to jump right into it starting in the fall. We are really excited about that. Um, we actually just added a full-time school counselor into our mix, too, because we know that the needs based on our data really show that we needed some more mental health support elementary level um, and really support that. So, I'm excited to take that piece on as well as we move
027into tier 2 next year. We're redesigning that position itself is new. Yes. Yes. Well, we used to have a student support service position before. So, what we're doing now is we're just bringing somebody who has that mental health training into it as well. Um, and that like kind of the social work support. So, really trying to kind of bring some of those services into our building and community. So, we're really excited about that upcoming change as well. Y any questions for me? Thank you, Miller. Oh my goodness. No toothless grins in I know. So I as much I might have heard me grumble and whine about I ready and the time it takes and having to do one more test. One of the things I really do love about it is it's the only thing
028we've got where you can take a kid when they walk in the door and actually look at six data points over two years um of how that individual kid is progressing. Pretty cool. I mean other than inside one classroom content area, we really don't have the opportunity to do that with any other testing options. Um so our I Ready scores this this front side um talks about the kids who just exited their sophomore year. So their first round of testing was in the fall of their freshman year and they have tested six times in in math and reading between then and now. If you look at the uh for example the upper right hand graph, that bar graph, we had only 25% of our kids reading on grade level when they walked in the door
029as freshman. When they walked out the door at the end of their sophomore year, we had 25 kids reading on grade level. So that does represent a year's worth of growth. Probably the same kids, but at least as a whole, they progressed for a year. Um, couple of the things to target that I was kind of excited about. If you look more to the left column, our freshman through sophomore year kids, uh, the average went from a sixth grade reading level up to an eighth grade reading level. Two years of growth in mathematics, sixth grade math level to an eighth grade math level. Um, but one of the things I'm super excited about, I think I gave this little spiel a year ago and talked about our special population students tended to do better last
030year than our average kid. Um, you might have seen an award that our school got. Um, that's our special ed population. Um, if you look at just our special ed students, they went from a second grade reading level to a sixth grade reading level over that same two-year span. So, those targeted interventions that are going on with those kids, wow, they're paying off some big dividends. In math, our special education population went from a third grade reading level to a sixth grade reading level. So they added a year of progression to what we would have hopefully hoped for every kid in in our English language learners which is our other targeted special population group fourth grade to 7th grade in reading fifth grade to 7th grade in mathematics. So hopefully that one would have been
031more than a few years as well but didn't quite get there. I do like the statistic or I do like the statistics that six actual testing rotations can give us. It's not like that's back where they take it and you're not going to deal do anything with that data for 12 more months. But um anyway, and then I know I put on there MTSS um I was just going to do a tiny little spiel on our MTSS state. We uh are definitely lag behind the elementary and so they're kind of a trend setter for our school district, but we have had some pretty awesome awesome achievements in our MTSS sport. We have a tier two and tier three team up and ready. Split our tier one team, our only team I guess thus far. And
032so we now have kind of a targeted group and then kind of the everybody group in tier one. And we're we're definitely ready to roll. We love having the school be so far advanced that we can say, "Hey, how did this work for you and not have to reinvent the wheel at some point?" Um, so the other thing if you look on the back is I just kind of want to quickly give you a run over of the end of our six-year accreditation. We earned our accreditation tail end of May. Perfect timing, you know, for a school district to send an administrator out right at the end of May. Um, after a 2 hour and 15 minute drive gave a 30 minute presentation on our plans, goals, strategies, and data. It was kind of neat.
033The guy who ran it was an assistant superintendent of the North East, assistant superintendent from the Northeast Educational Service Districts and he had a team of about 12 people. It was a little bit unnerving. Um, but they said right when they started one accommodation. We give you one recommendation because in three years when you come back with a mid point report, we want to see if you have continued on the commenation and if you have adjusted to the recommendation. Um you can see they gave us three commendations even after telling us they were only going to give us one and the only recommendation was you got to do something to keep the people that you have that work so hard and do so such good stuff. I think in this case they really were talking
034on targeting um Kevin Alli who I was expecting to be here but he sent the varsity team instead apparently um because he did so much work on this um but really that whole tier one intervention team um which leads our MTSS also led this process. So they some specific kudos and pats on the back to those guys. Anyway, didn't figured I'd read over them because I know you can all read quite well because you're all Burbank grads. Any questions? The only other thing I'd like to add to is flip back over stuff and the stuff you're meeting Jillian throughout, you know, with her points in time and Kyle over years. You guys been asking at what point do we start getting some longitudinal things out? So again, we got to do this over time to
035set those, but we're beginning to see some of those benchmarks come out. We're going to watch and monitor those over time. But the big thing you see down there is especially when you get the secondary levels, we haven't really been going to make some, you know, progress. You're going to have to make multiple years to to truly catch up on some of those things. And so we're seeing evidence of that for some of our struggling learners. And we've got to keep on pace and par with the students that are right where they need to be. So, so pleased with both uh like to highlight and brag about them, but each of them has a team behind them doing some really cool things. Um, and so just want to highlight and share and I guess brag
036a little bit about the work they're doing. Go ahead, Michael. I I smile when I read this this recommendation that they talk about filling the gaps that exist with ST members leaving transition. I think that I mean one thing that's in our favor is we probably have a lot lower leave and transition rate than most other high schools though, right? It doesn't happen very often. Oh, absolutely. Compared to the compared to the average when we um interviewed for job Pani just left, one of the candidates said I always every time I interview I want to ask why the person left and they said the person left because they were able to they retired and you're asking like do people like it here? My most recent teacher come on board at the high school prior to
037this position will have been six years ago. Prior to that was 10 hours insanely low school Columbia in general district people don't want to leave. Sure that has a lot to do with the school board. In the paper today, I read the article about, you know, our our friends across river going to a 4 day week because they're short of money. Pasco settled a $2 million discrimination lawsuit and Kenowick has an elementary school on the special watch list. So, yeah, we have a lot to be grateful for out here. Good work, team. All right, moving on. So, policies. I bring to you tonight a set of one, two, three, four, five policies, all in their second reading. Uh, last month we had a chance to first look at it. Keep in mind everything I brought
038to you tonight is essential. Uh, 9.8, the policy number 2020 is a result of Senate bill updates. Uh policy 2021 um again has to do with uh house bill updates. Um policy 2230 some black guidelines and adjustments to do with TK transition to kindergarten. Some of the adjustments to make with the RCWs there. Policy 5011 sexual harassment um staff. It talks about the title N stuff. We've already made some adjustments on that. That's just policy reflecting I think we've already made. Um we're already in line with that policy 6801 capital assets and theft. Um this comes we're actually we're dealing with auditors on some of these pieces um and making the adjustments that we need to make. So everything in here is stuff I recommend or suggested by law and is waste essential. I forg
039individually or all together? You can do them all together if you'd like. Motion on the policies. Second reading. I'll make it. I'll second it. Discussion. It seems like that just about every meeting we have a new revision on this um sexual harassment thing. Is it is the can the state just not make up their mind or catch up or There have been some revisions to stay in line with it. And it's it to be honest, it may not be over with. There's still some things going on behind the scenes, but um we are in line with what the policy currently is you're looking at to approve tonight. Uh which was taken the old one going back to the 2020 version of those pieces. Um and of all the things that we can't agree on, I
040will say at the state and federal level, they can agree upon where we're at with this one. So, um let's just say that's one nice thing that we can agree where we're at exactly with Title N. say there won't be any future changes with that but we are currently aligned with our current practice expectation. All in favor? I I I new business resolution 2425-06 the budget extension. We just had the public hearing on it. You're looking for action on this? Correct. I would entertain a motion. Um I'll make a motion to accept resolution 2425-06 budget extension. I'll second and we've closed the hearing portion. Right. Okay. Any further discussion? We can still discuss. Good. Okay. All in favor? I I Okay, board calendar review. So, next month, July 28th, we are planning for a budget
041hearing, the annual yearly budget hearing. So, we're a month out from that. Um, we'll talk about the fall Wazda conference registration. I know it's seems like too early to talk about that, but I just want to bring it up and start getting ideas we'd like to go. Uh, I like to talk to you about some ideas with our new student board reps and what we'll we can be doing with that. Um, it's never too early to talk about August board retreat. The last several years you've had me put that into our August meeting and if that's still the will of the board, we'll do that unless you want us to schedule something separately. And then unless there's any other items by consensus, we can bring it up. But August, uh, Mr. Taylor will be here
042to do his I'm sorry, August, uh, July. I don't know why I said August. July, Mr. Taylor to finish up his piece. He's at the conference conference, I'm sorry, summer conference right now. We'll be back next month and we'll have obviously the big budget hearing. So, have plenty of things to to talk about next month. There something else. The port thing. Yes, good call. The port uh Pat Ray will be here for the port tour at 6 o'clock. Um and he will be here for representation. Talk to you about port business. Plenty to talk about in July. Anything further? Thank you.