001Stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Live for a meeting Monday, April 28th, 2025. Okay. Good news. Um, good news. So, I'm here to celebrate. In fact, I may have someone else jump in and say something about it. I didn't ask her about it, but we're celebrating our family literacy night. Um excited about this uh one because um this uh not spec specifically this event, but there's been some kind of conversations behind the scenes about bringing some of the things back that were lost, we'll call it pre-COVID. Uh some of the parent nights, family nights, some of those things. Um, and that started
002uh with myself and Mrs. Robelard uh shortly after she was hired and uh this was brought to her. And so I'm just Hannah, do you want to say anything about this? So we did one book, one school in my previous district and we thought it would be fun to give it a try in Burbank. So every student in the school gets the same book as staff votes on what book to do. Usually they're books that you can get in Spanish and English so that all families can be successful in reading with their kiddos. Um but they the school follows the same schedule. Teachers recorded chapters so if they didn't want to themselves they could watch it on Dojo. Um just kind of brings the school together. They're all involved in the same story and there's
003little answers questions that they can answer at school and activities to participate in. Um, and then our literacy night rolls around. Um, and there's a lot of family activities they get to do, participate in. And the students this, this last week got to watch the movie at school together. So, next year we're hoping to do it as a family event to watch the movie together, but for this year it was just as a school. So, thank you. I didn't prepare her for that, so she just really did that off the cuff. But, um, I went straight to her. I knew she could answer that because she has been the driving force really behind this. And so, um, I appreciate one for you being here, but two, u just be able to celebrate us, uh, trying
004to bring some of these things back. Um, really trying to re-engage our community and parents and some of those things that that kind of went to the wayside over the last several years and we're rebuilding that. So, excited to just uh, bring that to your attention. Awesome. Good work. Okay. Do we want to postpone this again? kind of what we've been doing till we get a full board next month. If that's the will of the board, that's kind of what we've been doing. So, I'm at you tell me you guys good. Okay. Uh Hillberg, will you? Yep. So, trust uh judgment and trust. Uh the complexities of operating in the Columbia school district cannot be fully addressed in policy, procedures, or operating principles. Working with people and handling difficult controversial issues on a daily basis
005requires good judgment, common sense, respect, and trust between board and staff. Every complaint cannot be resolved to the satisfaction of all parties involved. For these reasons, trust in each other, allowance for error, and team efforts to address problems at the foundation upon which this document is written. Reminder, this is just part of our, you know, that our yearly peace uh agreement that we bring back parts of that throughout the year. So, thank you. Yep. any changes or additions? Yeah, we're going to remove 9.1, which is a student rep report. You see, they're not here to my right, your left. Uh they had some um conflicts tonight, uh with some events they had, and I've always told them from the beginning, you know, um they're student conflicts. So, um we want them to be students first.
006And so, they're not here tonight, uh with those conflicts. And so, uh we'll see them next month. Yep. Uh moving on to the consent agenda. Looks like five items. Britain a motion. I'll make a motion to accept a consent agenda. I'll second it. Any uh discussion on the five items? I've been after if there's any considerations. So hearing none. All in favor? I unanimous. I just want to bring to your attention uh the two calendars 25 26 and 26 27 we're getting back into the routine of being two years out calendars um had for a while where that was delayed uh we were looking at some different calendar options uh specifically you heard we spoke in the past about balance calendar uh with this uh we're with the motion you just passed uh we'll be
007communicating to our community now that we'll have multiple years out just helps staff helps community uh just kind to plan ahead on those pieces. So, uh it just takes board action. If we have to make adjustments, I'll give you like a prime example would be some of the conversations were around uh possibly another school local school district around us. Uh change in a spring break that may have had some impacts on student schedules. I could always bring it back to the board. I work with our associations on things of that nature, but to the best of our ability, we're trying to get those dates and stuff out to our parents and families as far in advance as possible. You know, a lot of parents community members like to plan vacations more than a year. It's
008we're getting back to that. Good. Visitors. Oh, sorry. Hearing of visitors. Thanks. Thank you for being here. Thanks, Todd. Enrollment. So, um, enrollment. So, April 2025, I'm going to take us through enrollment budget status. Um, they're still out, but uh walk us through this. So, enrollment, you can see I'm pleased that our enrollment numbers are slightly up. Uh this month for April, we went from 741 to 7:45. Uh we did do the year average. We're still at 744. So, enrollment still uh we're still strong. Uh we're pleased where that's at right now. um still behind where we were last year at this time, but we're still pleased that we're not seeing a big drop right now. General fund um you could see uh our general fund balance 1,949,74. Um the estimate for the year end
009um I'll come back to you at that point. I was going to take your averaging and I need uh the table that piece I can require part which is our fund balance piece. Capital projects. You can see we're at $213,410 for our capital projects fund balance. Debt service $263,486 for debt service. Building that back up. Make our payments there. ASB fund $181,516. Transportation vehicle. I'll come back to this slide later in our uh presentation. Uh but $39,781. We're slowly building that back up. Transportation related item that I'll come back to this one later. The ASB fund. Yes. Um does that get higher towards the end of the year just because of stuff and it we like to see it get spent down, but again that's we're at the mercy of students and the ASB. Um
010again, we're not at large driver in that. It's it truly is what it's meant to be. is run by the ASB. Uh what complicates that is outside of like your traditional ASB is a lot of your clubs and your call it uh programs, right? Still have money and sometimes they'll hold it over for an event. I'll use like FFA or things like that. And so again, they have the say in all those monies and how that's spent. Um but it's got to go through the students for that. So we have had conversations about funds and the balance. Um, again, you're really at the mercy of our student body. Um, pulling things through and pushing those things through. It's not as higher than it's been. I didn't know if it drove itself up generally every year.
011You'll see some things coming out of there. I mean, you know, um, I've seen some things come across my desk recently um, out of that. So, again, we'll just kind of see that fluctuate. Um, we want to obviously keep that down, but again, as you add more clubs and add more things, you're going to increase some of that revenue as well, too. So, it's not and they're holding on to that. Thank you. Question then. Okay. I move on to reports. Let's do it. Okay. So, this is one I've talked to you kind of informally about um and I want to bring it to your attention because we're going to begin communicating um with our community and parents uh following this, but I've just kind of held off before that before I talk to you. But
012beginning next year uh third through fifth grade uh talking elementary reconfiguration will move to a single home room teacher. Right now the current model third through fifth as they divide literacy math science. Um this is was not a decision made overnight. Um there's been a lot of thought and time and gone back and forth on what this is going to look like but really I want to talk to you about the why because that may be the question you're presented with either in the public community or whatever. And what's behind this? Why are we looking at doing this? Number one, first of all, consistency. We're talking about continuity and connections, obviously with staff and students. Um, we're with the the effort and the time we're putting into a lot of the seal, social emotional stuff.
013Um, we do believe that there is something to be made at that at those younger levels for consistency of a home room piece on that one. Um, we're also looking at adjusting our remedial enrichment support. Um, and really what we're focusing on is really the teamed approach. Um, and I bring this up um at looking at kind of a a walk and I'm using an example like a walk to read, walk to math. It's not that kids will be there necessarily their whole time, but in those upper levels we're also I'm having conversations Jillian's having conversations with me really about how we look at teaming those with reading and math doing a walk to read, walk to math model, which basically means they get their instruction, maybe they go somewhere else for re enrichment, uh,
014remedial support. We don't have all those finalized, but really that's coming out of the work uh coming out of our district and building MTSS and PBIS teams. Um I wouldn't they're not necessarily driving this, but they're certainly adding what we'll call all the support to the as we continue to develop what that looks like in our buildings. Um, and so really this is a push back really to trying to get that consistency, that consistent presence there, knowing that kid from start to end, and really looking at giving us some um some additional supports on how we could look at about supporting our students when they struggle and push them for the enrichment piece. So, you guys want to add anything to that? I know it's at least been discussed, but uh walk to fun. second
015grade is doing walk to math right now. It's fun to see you can hit the lower kiddos that are really struggling, hit them where they need it, but also extending into higher standards for the kiddos that are ready for a push outside of the um general curriculum. Where you'll see a big benefit from this down the road would be in their collaborative teaming pieces though on it because they're going to share the content again. uh some of that and it's not just, you know, I just do literacy, I just do math, I just do science. You're going to share some of that and I think you'll really see uh some of those pieces uh supported in there. So, just want to make you aware of it. Know that that's something we're working on. We'll start
016building some communication. Um had extensive conversations with Jillian about it. Um and you know, there'll be obviously there's some pros and cons to some things. I mean, you want to talk about things we've already discussing is you're talking about a model where you're keeping them in kind of a home room model, but some of those older kids, they come off fifth grade and be going to middle school where they're going to begin u moving around. Um, and so we've had some of that conversation about some of those enrichment interventions, still getting those kids moving around throughout the day so they're not going from just a single place to where they're all sudden moving seven times a day. Those are things we're still um working through, but again, this is a product of adjusting our system.
017We've been talking about for years and how we move about supporting students. This is just one of those steps. Well, it feels like there should be some real consistency and continuity with this model. I mean, that's that seems to be just for my 10,000 foot level. Yeah. So, questions, thoughts? I like it. you from that'll be out there soon. So, okay. Okay. No action, right? That's just no action. This is justformational. Okay. Um so, new business. This is really um we will need action on this eventually, but just follow with me for a minute. Okay. I'll let you know when we're ready for the action part. Um really, I came to you tonight. We've had some informal discussions and I've talked to you in the past um about buses and we knew there was going
018to be a decision uh coming up on these pieces. But as with a lot of things we do, we all final action needs to take place, you know, um in a community setting. And so I want to engage the board in this conversation on what is it we want to do with some buses. And I'll give you some history on this. So I'm not asking you to make it blind on this. But what I'm bringing to you tonight is bus 16. Um, and I'm asking for a surplus is not the right word for it, but a declaration of either declaration of surplus or declaring it obsolete. So that's what I'm looking for the board tonight is action on bus 16 and bus 4 declaring them surplus or obsolete. Keep in mind if you choose to,
019you can declare one and the other. Doesn't have to be a package. All are one piece. Uh, but I want to give you some history on it. I'll certainly give you my opinion on it because you probably be asking me my opinion. Um, but then we just have to take action on it. Okay, any questions before I dive into the history on this? Okay, so reminder, transportation updates, just give you uh we talked in the fall. Dana came out and gave you an update. So, I'm just going back reminding you. We currently have 12 buses on our state inventory list. We have 12 buses you'll see out there. Some you'll see occasionally need routine maintenance on there. We currently have seven routes uh running Monday through Friday, right? the old rule of thumbs, we're trying
020to maintain at least as many numbers of the routes that we have on our depreciation list. Um, and we're currently doing that right now is where we're sitting. Um, the removal if we decide to surplus or declare them obsolete, uh, will still give us three backup buses right now. Okay? So, we'll still even if we decided to at the end of it declare those obsolete or surplus, we'll still have three backup buses. Okay? with the idea we're tenatively planning to purchase one to possibly two buses as early as next year. Um as a reminder that came from at one point several years ago the district purchased three buses all at once. One of those buses have already been comp have already has already been replaced. Um and we replaced that because we had enough transportation
021vehicle funds the foresight of the board uh in the past to really get this up and going. We generated enough funds. You get your annual depreciation every August and as a reminder, you keep purchasing these buses because they pay for themselves over time. What happens is if you let the depreciation fund fall off, they stop giving you that money and then you have to go to your community and ask for bonds and levies and that takes from your general fund of those pieces, right? So, it's one of those things you maintain. It keeps paying for itself. Keep in mind that transportation money, why I always report to you on that is because it can only be spent on transportation. It's earmarked. given you for this and can only be spent on that. Right? So, um
022in August 26, we'll receive our uh final payment um uh on three buses that are coming up. And keep in mind those end payments are always kind of balloon payments. You'll get your annual every year catchup on that. And then anything else that they bring up the buses, what they call it to a fair market value, right? So, I'm just going to make up a complete madeup number. Let's say you got $9,000 for every bus every year, you know, for the last how many years. that end number, you could get $20,000 for that bus because it's like a makeup payment. Now, again, those on exact numbers, don't quote me on that, but just give me the system of how that works. Keep in mind, I reported out to you tonight, we have 39,000 uh still
023in our transportation. Buses are costing us, depending on the type of buses we're asking. We've been ordering anywhere from 150 to all the way up to 180, almost 200,000. The type of bus that we're looking like pretty close to that, Dana. Mhm. Um again, smaller buses, big trip buses, storage, they all have their own different unique pieces to that. Um I do know, um our next payment we've got coming in, I looked at it. That's what I found. I did find it even though we weren't able to. The EDS piece where we did these is the website's down right now. So, I was trying to get you the latest information, but um next year we'll have over $100,000. Um and it'll be beyond that. Um, so I'm just telling you it'll be a decent payment,
024but that following year we're going to have another big kick in of those monies, which is why I'm telling you we've got at least one to possibly two buses coming back on depreciation with these purchases that we'll have for transportation earmarked just for transportation. So keep in mind, we'll have 12 now minus two would be 10 with a with um seven routes. We've still got enough and we're looking at bringing one or two on. Okay? Because keep in mind, we're gonna have three falling off in one year. So, we're in good shape is what I'm telling you. If I was to really summarize all this is say we're doing okay and we're right where we need to be with the pieces you've always asked us to maintain with the depreciation schedule. So, let me give
025you the insight on what's going on with our two buses. Bus 16 that we're talking about. It is a 1992 bus. It is our old bus that we own here. Um, it is no longer on the depreciation schedule. Okay? So, we're not gaining any money from it. Um, it's not currently running. it is sitting there and we need to either fix it and then get it um re uh what's the word I'm looking for? Get it reinspected. Uh that bus it would both these both buses or just the one both both buses require a special trip up to Spokane for a new to get it back in service. Um and the starter has been replaced. uh it went out and so this is a bus we've had in multiple times and we're just continuing to
026throw money at it, right? And it's our oldest bus, a 92. So I bring it to you tonight uh for a conversation of do we want to declare this uh for surplus or obsolete. I'm suggesting to the board we do that, but I'm open to your conversations and questions here in a minute. And like I said, we've talked about this. The second bus is a little different. So this is bus number four. This is also not running right now and it's not on our depreciation schedule. So, both of these buses have mechanical issues. Um, bus 4, unfortunately, we replaced the turbo just two years ago. Uh, that wasn't a cheap fix. Um, unfortunately, the warranty was only 12 months on it and it went out almost 24 months. Pretty close, right? 24 months. It was
027a year after that. Both of these buses, we believe based on the fixes, keep in mind, we've already had them in there and had something fixed. We believe there's something else still going on there that we need to invest some additional diagnostic and some other work into it to do that. Um, and so we'd have to just put some more money into that to do that. We're not getting any more money out of that. Uh, it's just whether or not we want to put the money into it for it to sit there as a backup bus. Mind you, we still have three backup buses right now. If we were to replace that one, we're at least $10,000 in to replace the turbo. Um, we already have $720 into diagnostic. We need to pay already just
028to to get the bus back. That's where they're at with that. So, um the things that we've talked about in the past is what would it take? Um what are we going to get? What's the pros and cons of making one decision or the other? Uh to declare it obsolete, the board has the ability to basically say they're non-functioning buses. Uh they're obsolete. And basically, if you're declaring it obsolete, we're doing what we've done in the past with the last few buses. You're declaring it for scrap. And you're basically saying we'll go get what we can get out of out of scrap. The last bus that was declared for obsolete, we got about $750 in scrap out of it. Okay. Um, if we want to declare it surplus, the action we're required to by policy
029and procedure is we have to advertise for it. So, um, it's not as much as the legal ads. I thought I originally did the homework, thought it was a legal piece we had to do on this. It's more of a just a general advertising. We have to put about $50 into it. There's a process we have to put it through. um where we have to have bids, sealed, we sealed bids. They come here, we work through a process, and it's whether or not you're at the risk of does somebody want to come in and offer money for it and buy a bus. Both of them still non- workinging, won't start. We'll take some someone want to tow them off and get some work done on it. So, sorry that was a lot, but I want
030to try and give you as much information as we can. Trying to read what your thoughts are. Um, obviously easiest thing for us to do would be and a declaration of it being obsolete because they're both not functioning, not running. Um, we declare them obsolete. Uh, we would call the scrap company to get them. We'd probably get somewhere around 1,500 bucks somewhere around there for that. Um, we declare it surplus. We advertise. You have just wait and see if someone comes in and puts a bid on one of those. What questions do you have of me before you tell me your thoughts on this to help you make that decision? It sounds like we're kind of stuck with the age of them and the condition being broke. Last thing I want to do is just
031take the easy step and declare them obsolete if we can get some money out of them. But I think in all these situations, they're not even running to be able to advertise. I think I know. Yeah. What it feels like. We Dana can speak to this. We did some buses. I don't want to tell you they don't go because Prescott just got rid of a few of them, right? In fact, we were trying to jump on it for that one. But these were very different buses and we know those went they had a bid uh you had some buses that were actually in pretty nice new condition. In fact, they would have been a nice upgrade on some of our even older buses. We looked at them. They had air conditioning, which they would have
032fought over uh for some of those pieces on that. Um, so it's not that they don't, but I'm not familiar with a lot of buses that go that are not working condition. It's truly going to take someone that wants to tow it, turn it into something that, you know, I mean, you're not going to find school districts that are going to jump on this. You're going to find someone in the public that's going to want to take it and renovate it into something. That's my history that would tell you. Dana, do you want to add anything or what am I saying wrong? correct me. No, everything's correct. Um the also the kicker about bus 4 is um it was two years since the other turbo was put on, but there was only 20,000 miles that
033was on that turbo. So there's something more deeper that's wrong with it. This is one as I come to you. I just don't want to throw good money after a bad problem when we're not generating anything from it. My only concern, and I think I elaborated on it, but fair dollars, the last thing I want to do is just give them away if there's some value. So, I would lean on you to tell us if it makes sense from a value standpoint to scrap them. Um, it's a roll of the dice. It's an unknown um to declare them uh surplus. You're waiting to see if someone wants to come in and offer anything for that one. I I've not seen in my experience many people, even talking with my colleagues, people coming in and purchasing
034things that are broke down like that. My experience tells me that. I mean, it can't happen, but I'm not familiar with many folks purchasing buses like that. Dana, do you want to add anything to that? I mean, you've got old buses, ones that people will take and they're in running condition. and they'll go do stuff with that. That that wouldn't surprise me at all that someone would come in and get you've got a working bus. But we would have to advertise these as non-working buses, non and that they would have to tow it. That would be the start of their piece. So it would be anything they put into it plus a towing and then doing whatever they need to do to it. So maybe outside of this scenario moving forward we maybe a big
035picture maybe get rid of them before they're having to be towed. I mean maybe there the value would be more than Yeah. Um, I agree. I would like to do that. Guessing, but we obviously would have never known the turbo went out on us just two short years after it and it was a good backup bus for us, right? Both of these um were they're they're nice to have. I mean, Dan, how many buses we have? We had buses go out on us regularly, right? I mean, it could be a sensor. It could be uh uh something. I mean, she could tell you we're always tinkering with little things. that's maint maintaining a fleet. But um yeah um I would 22 has to be the oldest part, right? I mean it's it is there's nothing
036even close to that. Um well, you can see the the 2000 that I put on there. Yeah, the the next one's a 2010. So, uh that is the next two was a good year, but um pretty close. There may be one in between that one. Pretty excited. 12 is in between. I think there's one bus in between. But I will tell you the reason we didn't and the reason we've held on to that 92 bus was because before this she'll tell you that was that was that was one of our good buses that they liked. I mean it was one of those that but we're at that point. It's we've already fixed it once. We're having to look and fix it again. There's something else going on. Um that was not a bus that was
037just sitting there. That was a bus that was in use prior to our our where we're at with it. So I hear what you're saying. Yeah. And if there's a way to maybe rationalize that in the future, I don't know if there is. I just get nervous. At the same time, we talk about making good use of our taxpayers dollars and things like that. I want to want to get every get all the use out of it we can. So, you know, I certainly would hate to come to you and ask you to get rid of a bus that, you know, that may still be good for us for, you know, for but I hear what you're saying. I don't know how to fix that, but I mean I I'll as that works with the
038depreciation schedule, are we need to hold on to it? I mean, no. Um, it's always just nice to have a handful of backups. Um, because your backups are doing a couple things. One, if you have a rash of two or I mean, it's not uncommon to have two or three of those out for small little things, right? I mean, you know, it could be a backup buzzer or a little any number of, you know, but then you've got trips, you're going places. So, you know, while I'm comfortable and confident short-term at three, if I was telling you I knew that we were going to be at three backup buses for the next decade, I'd maybe think, all right, let's maybe keep one of these or something like that. Um, but we just we've had two
039new buses since I've been on here and we're going to have I guaranteed at least another one, possibly two more. We're doing exactly what the board has been doing for a long time. We're just turn those over, right, and continue to generate revenue, which is how the system was made. It's I mean we're we're doing exactly what we should be doing with that. So we're at that point. We're ready to say goodbye to a couple of well-loved houses that have served us well over the years. Questions? We know what the starter would cost to replace. Um we've done it once. I could figure it out. I mean it's certainly nowhere like the turbo on that one, but I say that the starter has been replaced. So it's the same part that's gone out. I'm asking
040that question simply where right now they're not running the startups are placed and then we sell it a surplus then is that a better odd odds to could be. I mean, that's certainly one you could look at putting a starter in. And again, if you want to separate those two and go surplus on the one, uh, because a starter is is is not nearly as, uh, I would tell you, um, I can support that. Um, I certainly would suggest doing that for bus four, though. I don't want to. That's $10,000, but that's what I'm curious. I don't know prices on buses. I mean, I could we could declare it surplus knowing that it starters out on it and just advertise it that way. It's another option. I agree with you, Brad. Like, what's the value
041in these things? obviously scrapped. We're barely getting pennies on the dollar, but yeah, on the 1992, I think we've got every dollar and more out of that thing. So, that's incredible. And I bring this to you honestly telling you that I have no hard feelings of the board shifting one way or the other on it. I would certainly push you if you told me to go fix them and both get them back in service. I would want you to reconsider that. So, um, if you declare them both surplus, both obsolete. I came to you tonight with the idea of obsolete, but if you want to push bus 16 and do that for a surplus, I can support that. So, let's fast forward, we do surplus. And what if it doesn't sell? We have to We'd
042have to declare it obsolete. It's it's paperwork on Dana's side. She has to do some things in the background. It's just paperwork and some things with uh um it goes to a regional transportation coordinator and it's just um how this how that's done. Come back to us for declare that uh we'd probably have to come back and switch it from that to that. Yes. So that's really the extra step that all goes bad. Yeah. And the cost of the start. If we declared that one surplus, I have a good feeling probably it would go surplus. Looks like okay on eBay was about that year going anywhere like 2500 to four or 5,000 in un working condition repair doesn't say mint mint condition barely used. Hannah, do you want to say anything? I mean, that's is
043what what am I missing in terms of She and I, we have these conversations all the time. So, well, 16 we got from Prescott, and when we got it from Prescott, we didn't realize or people didn't realize that it needed a new floor put in there. It had a $10,000 floor put in it. Um, but yeah, it was very used. And how can like I guess I think of it is how can you put some kids in a 1992 that the standards are way different. You know they have the short seats not the tall ones. Um not everything is covered. You know just a completely and then put these kids in a you know more updated one that's safer. I because I kind of think you have to look at that too. I think we're
044there. Let's take them separately. Can we Yeah. Can you do that? For whoever want to make a a motion talk. I mean talk. Yeah. See what you want. Yeah. I guess what? Sorry. Let's get a motion on the table and then we can talk it out. We can vote it down. I'll make a motion that bus 16 declared as a surplus. That's the one with the starter, right? Correct. Yep. Bus 16 1982. Second that. Further discussion. All in favor? I 16 surplus. Okay, that's four. The motion to make us four obsolete. Second it discussion. It's pretty cut and dried. All in favor? I I follow tomorrow on that. Okay. And I guess yeah, if you have issues with above 16, we can discuss again. Yeah. It's just the paperwork like I said, we'll follow up
045and we'll work on that. See what that looks like. Okay. to have action. So, I appreciate you guys doing that. And again, that's not easy, but that's why we have to have these conversations. So, okay, board calendar review. Um, we are meeting in May. Um, so one of our annuals, take care of business. We normally do pay the bills, but um May I didn't put because we had a conflict with tonight who was supposed to be your administrative report uh CTE. Um, you will have three administrative reports next month. You'll have your annual CTE report. You'll have your annual WA report and Mr. Kramer. Uh, your technology yearly technology report. Is that J? Okay. You got anything else? Anything further? further. Okay, we're journ. Thank you.