001giving her giving her students a deeper appreciation for diversity and heritage through engaging activities, stories, and celebrations. She helps foster an understanding and respect for different cultures from an early age. Beyond her classroom, Mrs. V is a supportive and caring co-worker who is always willing to lend a hand. She she she shares creative ideas brings positivity to those around her. Her kindness and dedication make our school a better place for both student and staff. Her passion for cultural education combined with her unwavering support for her students and colleagues makes her truly deserving of this recognition. I feel so fortunate to work alongside such an inspir inspiring educator and friend. So thank Thank you. Okay. So we'll we will move back to uh Mr. Shri and Kevin to uh um hear from them. Thank you. Thanks
002for coming. Wiped out everybody. Congratulations. I told my girl there. We're going. She rolls large over there. Are you ready, sir? So, you have Kevin? I don't think Kevin has been with us. He was originally hired to fill Paul's position and then when Tom has been out now for the last couple months, he's been filling in and doing all the jobs. Okay. So, on your board agenda tonight, you notice that we are hiring Miguel to be the new uh director of maintenance. So, that's on the approval tonight. And and he and Miguel will be starting with But Kevin's put this together. He's gone through and put everything together we need to do for the board presentation today. And I I hate to have like last site, but you can do all the I have the
003last slide. You have all the first slides. Okay. Are you ready? getting started here. Okay. It's a building condition assessment and this is what it is that was developed based on best practices realized in building design engineering construction maintenance industries. It plays out based on the yearly depreciation of buildings building and infrastructure. BCA our systematic rating of common building components is based on coding [Music] categories. Any questions so far? There we go. Okay. The sixth category of assessment are the exterior and interior building conditions include mechanical safety conditions safety building codeisions for handicap and building suitability. Five major assemblies are substructure shell interiors services and furnishings. Under the five major assemblies are sub assemblies components like the doors, the hardware, the sighting, sighting, flooring, wallpaper, single grid, audio, data and communications, windows attach attached in
004portables, HBAC, just anything you can think of that's inside of the building, lighting, electrical, everything. Who does this assessment? I do. Okay. So you don't bring in someone else to come in and do an assessment on um what they think needs done. You every six years you do you have a consultant come in and he'll look at it and if he sees uh maybe the uh assessment needs to be readjusted come and do that. So he'll look at your assessments that you do on a yearly basis and double check to kind of see status of where they're at. Okay. So and that's what it says um every six years and there's a grant. So it's actually grand paid for that. Yeah. And they literally tell you like what percentage it is you're building lifespan right
005like 33% 66%. And that's that would be rating as current condition unless you did some things to it to up. Okay. See assessment scoring consists of ratings at the component level which choices that include excellent therefore and unsatisfactory. So for excellence got that new or easily struggled to like new conditions has been well maintained fair is worn with minor repair major restoration repairs required and unsatisfactory individ individual components scores combined to produce a total building condition score based on a point scale. Any questions with that? The requirements uh presentation at regular school board meeting what today we report to the school board on condition of the building and effective effectiveness of the asset preservation system shall be given each year. Their important is to keep the school board and completely informed about the facility issues
006that need to be addressed thereby ensuring that districts are being good stewards of the assets provided through the investment of public funds and facilities report to us through the web based information and condition of schools. So when I'm done with this I'll report the date that we I've reported to you guys and it's this is also a way for them to track the buildings as they age and so forth. So that's we can give us questions. Okay. So these are the ratings I come up with. So for the high school it was pretty new. So high school was pretty easy because it's only a couple years old and I guess the first year my understanding was COVID and it wasn't used at all. So there was very little use inside that building. But if you
007got thousand some kids going through there on a daily basis, of course there's going to be some wear and tear on your door hardware and everything else. So it does it's never going to be 100%. So but I rate it 96.88 and like I say as I'm going through that list it automatically does the first instance when I rate it either from excellent or poor. Barry Thompson. Um, that one I gave 71.36 and that one there was a couple issues that I noticed when I was going through there because this really is a good tool for us to get out there and actually look at the building because you're walking all around it. You're looking inside outside and things. So, it does it's it's very beneficial. And anyways, I gave it that percent because there's
008a couple things I saw like there's a sagging of the roof and that's something that we're going to work on repairing either whether it be spring break or summer. We're working on that. Of course, you've got 20 some year old carpet wear and tear on the doors, hardware, window seals, all that stuff goes after time. Seems like 20 years is magic number where everything start falling. So anyways, that's what I gave that one. I think it's 40 years for us. Yeah. I don't know. I think I started falling apart a lot. Okay. So, Mccclure, that one it's I give 69.93. Even though it did have, you know, it's got brand new uh chiller system, it's got brand new heating, it's got brand new pumps, recirculation pumps, circulation pumps, but still I give it that rating
009because of the settling throughout the building. If you go in there, you will see long lines of cracks in the tile because it's settled. And that's something I was looking into trying to get fixed over the summer. Um, and wallpaper is an issue in there. And of course, Harry Thompson and Mccclure, they're both the same laminate chip and just just normal things that happen throughout the years. So that one I guess 69.93. [Music] So we didn't assess the other buildings. No, we're required only by OSPI to do these. So it's for any building that was built after 93, December 93, receive state funding. So these are the three that they want. Okay. It's strange because we received state funding for all the buildings. Um, but again, we heard it was because those are new and
010the other buildings are all remodels. So, they're grandfathered in or something. It resets the date. Depending on the percentage of the size of the remodel, it resets the date of your Okay. Weren't they remodeled the same time as the new school was built? Pretty close. Well, there so see the Harry Thompson 2002 2003 go back a year Smith and the middle school finished up in 2021 2001. Oh okay. Yeah. So all these schools were open the first day of school. Um usually end of August. Um the one that was not was the um middle school. Middle school was open for the phase it was done and then they finally picked stuff up to separate. That's a school that took a little bit longer. All of them started construction usually in July or August and took
011an entire year year to year or two like 15 16 months. And we also found that some of they hold us accountable to the date you reported to the board not necessarily the date that we finished. And so if there was a delay on some of the reports going to the board by like a year or two which it also offset some of the days required. Yeah. And that was something that Mark Brown brought up when he was uh he's a regional facilities person that we deal with regional coordinator and he said that the date they use and he's questioning also they use the date they use are not the date that we moved in occupancy date they use the date the board approved them and so some of the dates for an example if
012you look at Harry Thompson 2002 well we still had a punch list we're working through so we didn't take it to the board till we finished the punch list maybe eight months to a year later so they're using the time that the board approved And so all the dates we have in here would extend it would qualify for funding 30 years after the board approved them. So instead of being for I'm using Harry Thompson 2002 being 2032, it's going to be 20 um 33 and 2034 actually have the documents when they were approved on that side of it too. And so they were delayed but it's usually because of the it was the punch list going throughation. Even the high school was not approved in 2021. Um it was approved in 2023 I think it
013was part of the pandemic and getting all the punch list all the other things done to bring in say okay now we're finally ready to finish the project. So even though so he's trying to even Mark Brown he's an advocate too he says why don't we use it when you move in because when you officially move in that's when all the systems the door handle the HVAC everything is you have occupancy why doesn't start so I'm just making you aware of that going why is it longer than when the building's actually occupancy and so the rating you came up with is based off of what you inputed into this system right it's not report to IOS or OSPI and then so that's how they're tracking Yeah. Okay. And so I'm passing on to you can
014see it's the document that he actually submits. We want to make sure the boards are the ratings. So there's the different things we want to kind of scan through. That's actually ratings that are done. Um and then the other one you had earlier was here. This is from SPI where where the scores land depend upon the year of the building. We're getting it fairly close here. If Harry Thompson is at 23 years, he should be at 72 and there's 71.36. Mccclure is a little behind. It's at 69. should be closer to the 70 mark. But it's it's it's a line. It aligns economy. It's within tolerances of of where they should be at that time, which on our end means we're doing fairly well with maintaining it. Oh yes. There's another slide. Wasn't there was
015this requirement new? I don't remember seeing this report last year. No. So, we haven't had an opportunity to work on that report. The pandemic put us behind on doing other things. So, okay. Um, well, we are we're getting caught up and we're not the only one in the state. Mark Brown has sent us emails and made some phone calls and actually had him show up and kind of go through a couple of things with with Kevin and myself and mostly Kevin about where we are, how to get caught up, those types of things. So the state is finally uh through their facility directors are going out and and saying okay get your behind. So we're not the only one and so everybody's trying to get you. Thank you. So the one the next head up
016here is how does this impact funding and eligibility and actually it is the last slide. So we thought I'd put this up here because that would probably be a question talk about a little bit. So we have to participate in the asset preservation program that was approved back on January 14th 2011. So that had come in the board had we have a resolution. We sent off to the state that we actually adopted the uh asset preservation program and implemented a system of going through and making sure our m our systems our schools are maintained. Uh by that we have also we have a ticket system within within the district. Everything needs to be repaired goes through a ticket system where make people go out and fix things and that's how we find out about them
017and keep up on a day-to-day basis. like annual this is the building annual building condition evaluations. Uh we need to meet the minimum building condition standards that are out there at this time and report annually. Here's the parts annually and then every six years with every and we pull this from SBI. They say every six years but really they didn't finish the sentence. Every six years you bring in a consultant and you you qualify for a grant. every six years you do qualify for grant to help. And the last time we did it, we um it was loophole that came through and they did the um the report and evaluation assessment uh with what exactly what the grant was for. So that should work out. And it talks about failure to participate in the asset
018preservation program uh could could uh cause facility be ineligible for state construction funding. We're still waiting to find out. Well, how far back would you go anyway? could go back um the full 15 years. Okay. Why Brad say 15 years and not 30 years? Uh because they have this through state law that we're supposed to maintain our buildings and spend 2% in the building for 15 years to qualify for state funds. I think so. Um, and then failure to maintain the minimum building condition standard will reduce the amount of state construction funding assistance and could potentially make the building ineligible for any state construction funding assistance. I am not aware and I don't think even talk to Mark. Did Mark ever share that he knows of any buildings that were raided or didn't receive any
019funding? No. For not doing this this process. And more than likely the buildings were looking to remodel. I'm making a huge assumption the last five to 10 years they're probably already doing with that assessment. So um and I didn't unpack the whole 2% rule in the 15 years which is that that plays into this whole department too and they started that when we did our construction. It didn't kick in until 1979798 and that's when we started all our construction and so all our buildings are in this new rule that didn't exist before but we didn't have to deal with it with the buildings back in 2000 all the way through the high school. a little more caked in because of this issue, but they will in the future and at that point in time we'll
020have further discussion. Good job, Brad. Kevin, thank you. Thanks, Brad. Thanks, Kevin. Yeah. And thank you for filling in while we've had some vacancies. Smile. Hey, you're still smiling. That's a good thing, right? right here. We got snow and broken water lines. Okay. Any other questions on this? Okay. We'll move on to uh Dr. Darley's report. Good evening. Thanks for being here just for my report. Um so we had a uh a unique opportunity, a first of its kind to take our my student superintendent advisory committee to a student voice summit in CILA. And the first thing that my students noticed was 90% of the voice they heard there was from adults. So we've actually they actually volunteered to have us host the next one and they're already planning on how they can do it
021more. So it's completely 100% student voice. The adults don't talk at all. and and I was really impressed with not only how they handled themselves and representing our our district, but also all that they've accomplished with regards to anti-hate speech and anti-discriminatory speech in just a year where some districts have been working on this for four or five years. And so they're really making a lot of they've really done a lot from the last school year. I'm really proud of the work they're doing. Um we had our annual gear up partnership visit where um DNA comes with her her team from Gear Up and they meet with the middle school and high school talk about the program and come meet with me and Jose and give us an update on how we're doing with um
022spending the money and it's a great program to help our sixth graders follow our sixth graders all we have three or four cohorts right now right four cohorts but they are tracking these students every year providing extra support extra resources to help really get them on track to graduate career ready. And then last week at the high school was inclusion week and typically they they focused most more more on you know ending the use of the R word around our students with special needs. And this week they expanded it to help the ASB and and my student advisory committee kind of partnered with just being an inclusive and welcoming environment not just specifically for students special needs but for everybody who's might be experiencing any type of discrimination. So, they had me come up and
023speak for five or six minutes at the assembly. I talked a little bit about inclusion and how whenever you see an event that you're one of four people in that event. You're either the perpetrator, you're a bystander, um you're a the victim, or you're an upstander. And I focus a lot on bystanders. I said, really, if you're a bystander, you're either helping helping the student or you're inflicting more harm on them because they see you doing nothing. And um when we were at the student advisory council, the speaker they brought in, he talked about he he talked about indifference and he said indifference is worse than those who hate me. So I talked about how that role from a bystanders if you're a victim, you know the person who's being a jerk to you, but
024you also see 15 or 20 people walking in the hallway and not doing anything to support you, that that only grows exponentially the pain that you're causing. So I focus more on their roles is you know you you you have three feet around you that you can influence and that's all I want you to do. Don't focus on changing the world. Don't focus on changing the whole school. Influence that three feet that you occupy. And if that three feet is positive, the person next to you is three feet positive, you start to grow exponentially, too. And the impact you have. So, they listen because I told him, I said, "If you guys pay attention, I'll be just five minutes." So, I had them mostly quiet for most of the time. We were set to host
025a site visit with the new dean of students for the new dean for the YBC Grand View campus and their dire and their current um their assistant dean Ramon Cardenas. However, it was going to be Monday and Monday was a rough day of the high school. So, we postponed it. We're going to do it probably after spring break. And so, um, Jose and I will bring them up there, show them around our programs, and we're trying to really have more of an influence of YBC on our campus for college and high school classes, for running start classes on campus, and what we can do to help expand that that partnership. And then, Jose, will you speak a little bit about the Cavalcade of authors? So, um, I ended up connecting with Here we go. Wendy
026Potit at the Granny Public Library. And there's two initiatives really. One is this Calvocate of authors which I believe Rotary is going to sponsor 15 students. Yeah, she asked Rotary to sponsor them. Yeah. To go to um it's really a W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W Wu of Tri Cities. So it's really like a long day workshop where they get to meet authors um talk about writing kind of the processes as they go to write and so it's a kind of a workshop model and so we will pay for the transportation through gear. Um, I've already talked to Mindy. We we
027have those funds already set aside for that. Um, if we need to pay for more students to go, we could probably use some of the gears because we think it's a good initiative. It's a good program. Um, coupled with that, working with the Grand View Library, we're creating a coalition with the city um really with the city of Graview and Grand View School District um on developing a culture grawide around reading and writing, basically literacy. So, and what I told Wendy is like I want her to do more the heavy lifting in the community. I mean, we'll do our part as a school. We're always, you know, doing things to promote literacy and reading and writing in the home, but we really want this uh community effort working with businesses aligning with our strategic plan
028and just having more uh parents come to some of these events and to talk about the importance of reading and writing and then you know what great models to have them authors who have been published. So, it's a dayong um workshop. Uh like I said, WCU Tri Cities at Saturday, April 19th, starts at 9 o'clock and they finish up around 3:45, 4:00. Yeah. And initially it's just going to be middle school students. Um because uh Sam at the middle school library, she's part of this this consortium, this this group, the Cocative authors, but they're looking to expand it in the future. She's willing to donate her time to be a chaperone and and supervise the 15 students that we send or however many students we send. So, I think it's a good opportunity for kids
029who who have that interest in writing. Any questions? So, they'll be doing also some workshops where they're writing like a story or pieces of a story. Okay. Yeah. And they'll probably be asked to bring pieces they have to get feedback and stuff too. Absolutely. That be really cool for them. Wonder about publishing something like that from like perspectives from Gabby students. That would be pretty amazing to take kids through that type of process. Yeah. Thank you, Dr. J. All right. Upcoming events, um, teacher conferences, no school, and then a whole week in our schools. That's my superintendent report. Any questions? Okay. Uh, Jean add this little place in here, I believe. Correct, Jean? This uh u members of the board update. That's where you're wanting me to bring the other part up, right? Yes. Potential
030there or Yeah. Yeah. I was looking at the other one, but we'll do it here. So, Heather, this kind of we added this to talk about. Uh, but there's a couple things with that that I want to talk about. One is um just to let you guys know, Heather has a a a new position she's going to be starting with some possible unknown at this time conflicts at the five:00 meeting times. So, we have a few things scheduled coming up that are five o'clock. Uh and the biggest one that I'm concerned with is the uh interviews and really talking with Jean uh we wanted to give each of the and you guys saw the questions we wanted to give each of the candidates uh a full 15 minutes which would be a full hour. So
031if we did start at five it would really be pushing it close to be done by six. So, and with with now Heather, the the potential, we don't know that uh of an issue. It's starting at 5. I'm wondering if we wanted to change that to the day before. We really want to get them approved at that meeting because it falls into align with all of our plans going forward. I would like to see what you guys think about moving the interviews to the day before at 6:00. that shouldn't conflict with you, but on Monday at six o'clock, uh, and do them for 15 minutes a piece. Um, so I wanted to see what you guys thought of that. I'd say we It's a good idea. Give them plenty of time instead. Yeah. That way
032we're not to a thing saying, "Oh, you got to be done. Move on. Let's go." They may have more questions. I don't know. Chuck. Yeah, I like that idea. That way if we run over a little bit, it doesn't affect anything. I'm good with that. I should, like I say, that should be perfectly fine. So, I'd like to add to that, if we're going to make a motion to change that time, I would like to change the onboarding to 6:00 to 8 instead of 5 to 7. So, maybe somebody could make a motion, right? April 15th. April 15th for the onboarding would be 6 to 8 at the learning center. So, maybe if somebody makes a motion, we can change both those dates. And then I have one more thing I would like to talk
033about. Uh I I'll make a mo motion we move our board interviews to Monday the uh 7th at 6:00 p p.m. and change our onboarding on April 15th to 6 to 8:00. I'll second. All in favor? Opposed? Motion carries. Thank you. Then I'll have it on the agenda for the 8th to appoint. Yes. Yes. So, here's the other one. This is what I was thinking. I was talking to Jean a little bit about it. What I want to know what you guys all think. What if we did a rating system and each of us did a rating system of the applicants and we took the rating system and compiled that and that's how we would come up with who would be to that position, who would get the position. Have we ever used some type
034of I don't know. I don't know what we did last time to be totally honest with you when you when you came on I don't remember what we did. So I ba basically if I remember right we had three applicants and we interviewed them all and then we just nominated who we thought and uh voted for them. But I kind of like the rating system that way if there's any question on why did this person get it and that person didn't, we can show the ratings. That's that was purely a suggestion um to do that. We do not have to do that. Um it was just something that Gan and I were talking about and we thought about and what what we could do is uh um since we're doing it the night before, we
035would do the ratings and then we would at the next meeting we would announce who was there and vote that in and be done with it. Does WASDA have any type of rating system? So we're not just pulling, you know, having to create something new. Wouldn't it be? So what I did was on the interview questions I put, please write your answer one, two, three, four, five, one to lowest, five being the highest. And then on the bottom, I put a total right here. The only suggestion I have is do one through four. Because three is right in the middle. And if you have everybody does three, we're going to have a at least as a little higher or a little lower. So that's a good push. Yeah. And I can some language on on
036what those ratings mean to like one is a satisfactory student in basic deficient. Like what are qualifiers for that rating? Yeah. I just I I I wonder too like when I think about the diversity we have within the group, you know, some people have um children in the district, some people don't. Some people, you know, have gone on to other education, some people are in the tech or I'm sorry, trades. Like how do we assess that kind of information? You know what I mean? because that could look very different for each individual. Um, and I don't know that that's something that necessarily how that plays in, I guess, to for lack of a better way of saying it. Um, how how would it Let me ask you this question. How would it play in anyway?
037Yeah. Um, that's a good question. I think part of what we're going to see is when they talk about why they want to be a part of the community and the board. Um, but if we're doing a rating system, that's different because that's giving us some type of rubric or standard that we're saying, I'll take a scholarship committee for example that I sit on. It'll say, do they have a financial need? So, basically, they don't qualify for financial aid and they can rate it at this. Do they, you know, um, do they get some financial aid, but maybe they don't get loans? I don't know, whatever. But we we go on and you're kind of stuck within those parameters when you have some type of rubric is what I'm saying or some type. But I
038think that's what makes it fair. If you stick to a certain standard if you get outside the standards, that's when you start having uh people with different thoughts on it instead of following a generic kind of like you were saying, does WADA have one? If Wazda had one, you know, anyways, you could ask a question about tell us two minutes about yourself and why this makes you a good candidate for the board. Then that can be one of the questions you rate. So we don't have to rate all of them. like I say their background things like that because that's where I'm having the right that that would give them a chance to explain their background explain their reason for wanting to be there and you guys saw the questions do if we need to
039update or change the questions that was the questions we used before is the reason we stuck with those questions those are and I don't know where they came from to be totally honest with you but uh to me it was a good way and this again just me personally it was a good way during the thing I can say they responded positively or negatively based on the question that I felt I asked or that was asked. I can rate that based on that. Anyway, that was just me. One thing it does do is it gives you um because when whatever notes you take in the interview process, that's those are public documents and people could do a public records request to figure out why they didn't get it. If you have a way to quantify
040your decision that gives you coverage on not being accused of nepotism or whatever your reason might be, you can say, "Well, that based on our our rating system, this is how we why we decided with people." It does give it does give you some covers up. I I like I like the rating system myself. O o over the years when my kids were in school, I was involved in interview committees for at the high school for two vice principles, two ads, some baseball coaches and football coaches. And they used a numbering system on each question. And whoever got the most points was who the interview committee suggested be hired. And it's not uncommon. I just want to make sure we're rating I guess we have an agreed upon understanding of what we're rating on. Why
041do they want to be a part of the board? Not necessarily what their educational or their work background is, but why do they want to be a part of the board? What um you know ties do they have to our community? How do they see this um position helping our community in the long run and our students and everything versus like I said, oh well maybe they didn't go here after school. They did this or whatever and I don't want that held against somebody. if that makes any sense. We're going to we're going to rate them on the questions that we have. So, right, if we need to change questions, I mean, I'm I'm all for that, but knowing somebody's education is not a bad thing. Knowing what their involvement in the community was, I
042mean, that those are all things that I think they should be graded on, for lack of a better word. So, um, do I need a motion on that if we utilize that? I don't know either. So, we don't we can use interview questions. No, no. Yeah, those the rating system. I didn't know if we And then we would t we would tally it up that night that that after we're done with the interviews, we would tally it up and we would know and we would be able to notify them that the next night they would be um approved through the voting uh in the in the we would add that. You would have a a spot in the um consent or in the agenda to approve new board members. appoint appoint new board then they
043would take the oath at the next meeting. Okay. Yeah. Because Scott goes through that meeting and then the next meeting they would both take their oath. Yeah. Okay. At the beginning of the meeting so then they can participate in the meeting to end with the motions. But that'd be kind of nice if I could vote against them. Scrap that. any other any I I don't any other discussion on this. So just to understand so I'm looking at the questions right now we would use these questions we would rate on these questions and then it would be a one through four system correct one like least likely or yeah one would be the lowest four would be the highest and I could I could provide some narrative like what does one mean like didn't answer the
044question didn't share any examples number two kind of answer the question but repeated exam number three number four like that if that's helpful I think you should have that on the bottom of the of the sheet for everybody And that way after we're done, we would sign the sheet and then turn them in and then that would become public record and go with of how we came to the person that does that work. Okay. Um that's all I had in that section. Okay. Anybody else has anything else? So Heather, were there questions on there that you wanted to add? Anything you wanted to add? I think the way they stand it addresses some of the concern I had. Like I said, I just didn't want somebody's background, like I said, to necessarily impact them because
045somebody may value something differently, you know, when it comes to background, it comes to that aspect of things. Um, but the way the questions are worded right now, it seems that there shouldn't be. Thank you. Okay, we're going to move on to the um u our uh evaluations. And one thing I want to uh I want to say is was very happy that the president's role you guys all did goods. There was no in there, no comments. I was very impressed. Thank you for that. I was waiting for the negatives, but anyway. Um so does anybody have anything on uh when I looked through it, there was no comments uh and everything was uh approved. So does anybody have any on GP5? No. Oh, thank you. Thank you for your leadership. So, do we have
046a motion on GP5? I make a motion we approve GP5. All in favor? I motion carries. Okay, this one I'm not really sure on looking at this what uh I need a little help. Does not apply or not enough information, but there was no comments. So each one of them has some has that on the bottom of it. Uh I can sum it up pretty easily. Okay, perfect. Perfect. Um board advisory committee. We don't have any advisory committees, so it doesn't apply to us right now. I think Well, we kind of do. Isn't Chuck on CTE or aren't you on a board advis Aren't you on something curriculum? Yes. The way that I internalize the curriculum though is he's a part of that board. kind of when when we went back to our training for
047governance policy, he doesn't come and advise us and tell us we should because he's a member of that representing the board. He's a member of the community representing the board even though he happens to be a b a board member. So that's why when I remember our governance policy, the board advisory committees are coming to us to advise us on how to take action. So it may sound like we don't need this policy. I don't What would we have this policy for? What could you think of we would use this for? Let's say we wanted to build a new school building and we wanted to have a a committee to look at it and we might create a advisory committee for that. Put a couple board members on it and some community members and they
048So maybe like the strategic plan. The strategic plan would be a good example of that. Yeah. But that even that we like so Chuck and I sat on that but we didn't come and advise you all on how to do that. We didn't we didn't create that. We you guys just volunteered to be on it and that going forward now that we have policy governance that may be something we look at you know like the security going on. Maybe we have a committee that gets it something like that perhaps. So I don't think it's a bad thing to keep it. I just don't think Okay. No, that makes sense. So do we have a motion on it? Um, I'll make a motion to approve that it's as well approved as um evaluated or I'll make
049a motion to approve as evaluated. Um, because there was no comments. We can't say approved with comments because there isn't any comments. There was just I just don't see that. Like I say, we're in compliance. We just don't do anything. It just it's not something we use. Okay. I'll make a motion to approve as um was completed as presented for governing policy six board advisory committees. Second. All in favor? I opposed. Motion carries. Okay. So then we go to the next one which is GP7 agenda planning. So, what I have on here is I do have some comments. Um, does anybody want to talk about the comments? And how come some Oh, they roll down to the next page. I was going to say, how come I'm missing some of them? So, there was nothing.
050Um, that's the other weird thing. It didn't show approved with comments. It just all say approved or it has a comment. Nowhere on here does it say approved. You know what I mean? Is that the same thing? Didn't we run into that, Heather, last month where it when you went to put a comment, it would take you off of the uh in compliance with the following. Um, this one actually seem to be functioning because I'm looking at so for example, question four in compliance with the following. It it's cut off, but it's supposed to be with the following um exceptions or comments or whatever. And then if you scroll down, it does have the comment because the first one doesn't have that. The fir the first question on it just has Yeah, in compliance and
051it just says comments, but there's no Anyway, oh, you're right. Then first question does seem to have that same issue where we can't mark whether you're in compliance in compliance with the following exceptions etc. Yeah. So, four did do that. Anyway, that might be a little glitch in our little system. I don't have to look at that. But anyway, does anybody have uh you want to go over the um comments on any of these when you start out with the first question? I I didn't have any comments on that. And the way I looked at that is we did uh plan our agenda for doing these evaluations when we did our training on the u uh board governance policies. We set our schedule out, our our agendas out, what policies were going to be evaluated
052at what month. school. So, starting out with the first one, there was actually two comments. Um, we recently committed to this for the upcoming school year and we'll be in full compliance then. I would assume the school year the board this school year the board has adopted an annual schedule to monitor policies though the board participates in various activities within the community school and interacts with the community. a formal schedule or plan to host listening sessions is needed. That would be Yeah, that would fall into our thing we're going to do during the summer months where we actually set that up. Yes. So, um going to that that one is my comment and that's the only thing that I see that we need to do to be in compliance because we had it set soliciting
053sessions. It's just Yeah, it's just something we we haven't got to that correct in our schedule of setting the schedule. And then the next one was in compliance. Uh the next one [Music] is anybody there. It it isn't checked that with comments even though there are comments. Just I want you guys to be able to see that because it up above it it says without comment, but there is some comments on some of these that you need to make sure you see if you're going to approve it with comments or without because that will base your motion. I think if we and tell me I'm wrong or what you guys think, but if we're going to have a comment, should it probably have approved with comment and not have all all of them say just
054approved and then have a comment? Does that make sense to what I'm saying? What was your question? Sorry. So, like some of these are all four of us approved them, but there's still a comment. Wouldn't wouldn't you shouldn't it be in compliance with the following comment? You would think. So like question four has discussed a couple meetings ago is that like the district when they're coming through with the policy like in the ends limitations and things like that they're coming through with evidence to say this is what how we demonstrate it. What we agreed on was we would provide some type of narrative to say this is how we believe we're in compliance. Um, and so for example, the last one, everybody's in compliance or everybody agreed we're in compliance, but I did add a
055comment if we want to adopt that comment. Um, just it shows when the public asks how we believe we are in compliance. Right. I guess my question is um should this is going forward if we are going to have a comment should we check the second box down instead of fully in compliant compliant but with comments because some of them actually say that they have the second box checked but some of them all the boxes at the top are checked but there's still a comment. Does that make sense? Yeah. Maybe they don't want it approved with the comment. Maybe it's just a Maybe it's just a narrative. Um that well then we the reason I bring that up is because we approve these with you have to say in your motion you approve with comment
056or without comment. So if it needs to be part of it that I guess that was maybe my reasoning that you would check approved with comment to make sure we add the comment to it. Anyway, there's it's different ways in here on the same thing. So, it was only a question cuz actually the ones that don't the ones that didn't have a second check on it and they were all AC. I didn't even look at the bottom to see if there was a comment. I kind of blew by that. I did see I didn't see it until I scrolled down. Now we do have the last one on here has a not does not apply or not enough information and it says see comment for number seven. So this one again my comment um on
057here we say that the items will be numbered in sequence the estimated start time and applicable policy references um the agenda will be based off of annual schedule etc. The part that we're not meeting according to what this says is we do not have an estimated start time on our agenda for each item. I thought we had times on here. We have the original start time, but you may remember in our training they gave us an example of for example today the cultivating kindness, right? That it may start at 6:15. It may start the next topic may start at 6:20. The next topic, you know, etc. That's what we're not meeting according to the way this reads. consent agenda. Question five. Okay, because I was looking at question seven is the one that has See,
058here's this is the strange part about it. On question seven, it says does not apply or not enough information. And down below for the comments, it says see comment for number seven. But this is number seven. You're on question seven. Yep. And it has a does not apply or not enough information. But when you look down at the bottom in the in the comments, it says see comment for number seven. But we are in number seven. You're on question number eight. Oh, hell. Sorry. Now I go to there. You board has I'm sorry. We're Wasn't even Chuck. Yeah, Chuck. Okay. So, do you want to explain your comment to seven? Am I the only one making comments? This is um you got to read the policy reading through it. It says that we include in
059the consent agenda to help with right getting things approved and everything. We include things like travel requests, textbook adoption, intergovernment agreements, etc., etc. Um, according to what it's listed, we don't include curriculum in our consent agenda. That's actually, well, today's always presented that as a separate item. Um, we don't curriculum adoption, intergovernment agreements. I feel like those have always been new business. I don't remember seeing those in our um consent agenda. So if that's the way that it's been operating, then we need to include those in the consent agenda for us to be in compliance. But the policy says items routinely assigned to the consent agenda include meeting minutes, personal actions, personal transactions, expense vouchers, gifts, travel ex request, textbook adoption, which I think we've not done that in consent agenda. We have and there's
060also been a presentation in conjunction. It's not under new business because I know we've done it separately. We we used to do that but now with this governance policy we haven't put him into like I guess agenda and then followed up with um presentation. So we just haven't had one since we've done the government policy for the last couple ones we did we did small ones. There was the um the science um what were they called the gizmos remember? And then the music I think waiver and we're just putting the consent agenda with the presentation with the present. Yeah, there was a PowerPoint presentation to it. Um the bigger ones like at the elementary level the big expenditure ones we we do it in the consent agenda and we also bring in our teachers and
061our coaches and they go through the whole process. Okay. So it might be new business one week and then consent agenda the following time to approve it. Yeah. Yeah. where they they both sometimes they've been in both in the same night and agenda and the presentation as long as you get the presentation before the agenda and usually that's what we do. We do the presentation so you know what you're approving and then you get to the consent agenda like okay now we know what that is. Okay. I've always seen it kind of as well internalized it. I did had gone back to reference the agendas but internalized it as it was its own item. So if it is in fact then part of the consent agenda and we just do a presentation then we would
062be in compliance. And then intergovernmental agreements though Brad would that be a you or have we had those in consent agenda or those new business items sometimes under contracts and the way we read it is it's now we move those into consent agenda according to be in compliance with this. I think according to Rick everything would be in the consent unit. You wouldn't have anything anywhere else almost. We've been we've actually pulled a couple things out. Brad would likes under the new business so that we have you know um like a record of it um so that it's just not lumped in there that there's a discussion. Okay. So we need to make a decision if we need to revisit this policy to remove that or amend it somehow. I think to be in compliance
063to remove what intergovernmental agreements. So Brad saying that's not in the consent agenda. Sometimes it is under contracts. We just started recently started moving into a consent agenda because of your governance structure. Okay. and try to move them in there and that way you have all the information in front of you ahead of time for the consent just to move them through and you already have always had the option to pull them out that still exist separate. That's question eight where it talks about we can do that. Okay. So then maybe the wording that we need to utilize is that with this new governance policy model we have began to ship these underneath the consent agenda. Or maybe we don't need a comment at all. Maybe we strike that comment for something to document. Yeah,
064I would think you would strike it just personally. Um, only because maybe it's something we haven't actually just done yet or it's whatever. Okay. So, however you want to word a motion on this, just word it appropriately. I guess that makes sense. Good one. Yeah. Let's see. I think the I think the best way and tell me I'm wrong, but approve this policy minus the comments on question seven and eight. Does that make sense? I'm thinking that's what it is if we're in agreement with all the other comments. Yeah, I didn't have a problem with the other comments. Yeah, I think that sounds good. So, do I have a motion? So I'll make a motion to approve governance policy number seven agenda planning with the removal of comments under number seven and number eight and
065the other one and the other com and other comment all other comments will stay all other comments will remain Second. Any questions on the motion? We have a second. All in favor? I posted. Motion carries. Okay. Um board assessment. I actually did it myself. Did the board assessment. So, I just I hadn't done the um governance policy port of it part of it, but I want to say I think we had uh um great interaction on that. The only Go ahead, Chuck. I was just going to say it was good discussion. The only thing I gave a four on was I didn't follow the um the uh the agenda properly, so I got a little offkilter there. So, I gave myself a four on that one. But everything else was a that's honestly good. Yeah.
066So, uh I'll finish up these last little bit ones and then we'll be done with that. So, um we're going to move into [Music] um the executive session. Oh, yeah. Anything from the board? We've already been from the board for 20 minutes. Anything from the board? Trying to think. Did I do anything with the school in the last couple weeks? Everybody knows about the student, correct? Yeah. Absolutely terrible. I haven't heard yet. I heard that they're going to be viewing Thursday and the funeral Friday at 29. Do you know how viewing is 4 to 7? 4 to 7. Oh, okay. Were you you've done a card in the past? I have. I didn't get a chance to do it this time, but I have it on my mind if we're okay to do this the
067next. Yeah, I was actually It was in my uh thing, too. And actually, Chuck brought it up if Heather gets a card to make sure. Um Chuck, you'll be back Tuesday. Yeah, I'll be No, I'll be back Wednesday afternoon late. So if you if you're busy and you need me to get a card or something or if you can get whatever I can do that like I say I just I know I was thinking about it today and I didn't get a chance to but yes I will definitely pick something up. Perfect. Anything else from the board? The only other thing I'd like to say from the board, and I can't disclose necessarily my source, but again, another um individual that I work with throughout the state indicated that our district is doing some amazing
068things and um I should be proud to be serving alongside all of you. So, um I told them I am, of course. Um but yeah, it was nice to hear. Um like I say, Gravia is being noticed and it's nice to hear the accolades and um hopefully, you know, we'll keep going in that direction. I think Heather needs to tell us what her new uh uh adventure is so that everybody knows. Okay. Is this official on it? Um so I have accepted a position with ESD123. I still will be working with the migrant