GSD Board Meeting 11/25/24

001I need to start over. Are you sure? Any public comment? Do you know? No public comment. Okay. Consent agenda. Ask for a motion to uh approve the consent agenda. Make a motion to approve. I second. All in favor? I opposed. Motion carries. Okay. Information reports from the board. I don't know what that means. I'd like to welcome Amy Forest, the district communication director, who's going to introduce this month's Cultivating Kindness Award winners. Hi. Okay, great. Thank you. Hi. Thank you everyone. Thank you for coming. Um, as you know, every month we do the cultivating kindness awards and, uh, staff, uh, family members, students, they all nominate a particular staff member to what they notice and recognize as cultivating kindness, doing something above and beyond what they usually do um, or expected of. So, the first

002person we have is Jodie Olmstead. She's our said teacher at McClur Elementary and she was nominated by Arai Murray. Are you here? Oh, she's not here. I'm sorry. Is that how you pronounce it? Okay. Um, okay. I will go ahead and read that for her. And is she a student? She's a mother. A parent. That's right. Thank you. Thank you. Okay. I'd like to nominate, excuse me, nominate Mrs. Olstead for the cultivating kindness award. Mrs. Olmstead teaches students who are on IEPs or have any sort of speech delays. Mrs. Olmstead has been my son's teacher for the past couple of years during which she has created a safe structured environment for not only him but for all her students. She takes into consideration his sensory sensitivity and is very patient and understanding with him. She

003makes sure she gives Leo positive reinforcement to ensure he knows he's doing a good job. Leo's had so much improvement ever since he transitioned to her classroom. And for that, I am beyond grateful. Thank you, Jody. And these awards are designed by our CTE students at the high school who create these themselves. I just give them the logos and they go, "Oh, that's great. Did themselves. Isn't that great? And if you wouldn't mind, there's also a gift bag open insurance and um just hang tight. We'll take a picture of you and the other one. Thank you so much. Thank you. And thank you Nicole being the next person is Lena Trouio. Trulio, excuse me. Thank you. True. Truill. Thank you. Truill. Um she is a second grade teacher at Smith Elementary. Ed Smith Elementary and

004that's right she had contacted me and was debating whether to come because she was feeling really under the weather and really wanted to come but she said I'll try but if I'm not there it's because of that. Um she was nominated by Amber Shield. Is Amber here? No she isn't. Okay no problem. So uh Lena again second grade teacher Smith. This is what Amber said about Lena. My students were doing student le conferences this year. We practiced in class and they had a script they could follow. But not one of my students and their parent uh but one of my students, excuse me, and their parent was very nervous about the student being able to translate into Spanish. They were worried he would struggle with some of the academ academic language in Spanish. Lorena asked

005if she could come and help him with his conference. She spent about 30 minutes in my class helping him and me with our Spanish translation. Lorena had this student in her second grade class and it was so thoughtful of her to give up so much time, her own time to help a former student enter. And the next person it is Miss Juanita Atwood Martinez, our paraprofessional from Smith Elementary. Um, you were nominated by Jessica Cho. I like that better. Pardon me for butchering any names. I really truly tried. I'm gonna come over and read your you can read your nomination and or get a little explanation. That's right there. Um I heard that she's super friendly and she cares about child safety. Um be helpful in the classes and after school. Um memorizes a lot

006of facts about the potato and she checks up all them. Thank you all three participating. When I talked to her on the phone call on the phone, that's exactly what she said. and she knows all these facts and the kids just love it. This hard that they realize that you remember that. So, thank you for coping and kindness. We really appreciate it. Thank you. Thank you. Thank you. So, we'll move on to uh Dr. Darling will present and share report with the board. All right. Um, good evening award-winning board of directors. So, um, some newsworthy information happened between the last time you spoke. Uh, we had a dual language classroom walkthroughs. Uh, I know that Scott and Truck were supposed to make it. Scott had a last minute work thing came up. The workshop is

007still able to go and kind of walk through all three elementary programs. See TK and K all three. And it was good. It was a good opportunity. We had days seven and eight of our student centered coaching and we're humming along with giving our coaches really really works well with the work that we're doing with the principles and so Jose's really excited about that effort that we had HT staff and students present at Rotary last week. um they came and shared about the 21st century program and the ethical school program they're doing. And then obviously um along with the WASDA board of the year awards um we also two of the board members were able to present about our strategic plan at the at the WA annual conference with two of our students and I

008think it was really well received. Um lots of good questions. The girls did a great job of their part. You two did a really great job on your part. I appreciated how you represented us. And then we had a slew of assemblies at every building. I don't know if you've heard from any of the students or anything about the schoolyard rap assemblies, but um they the schools all asked that we can bring them back again. So whenever you all five schools ask you to come back, you know, had a big impact on them and they were focused really on you know cultural awareness and um awareness of of those the stories of others around you. So some of the upcoming events there's no school this week Wednesday, Thursday and Friday. December 2nd in the morning

009we'll have our coffee with the soups. December 3rd we'll have our coffee the soups in the afternoon. Our community partnership breakfast is December 4th from 7:00 to 8 a.m. at the learning center. There'll be free mariachi and breakfast and then we'll have all the community partners there. We anticipate um probably having between 70 to 80 of our community partners there in one form or another to find out how they could support our our strategic plan efforts. Is this at the at the learning center? Yeah. Um December 5th we had to reschedule that the students has to reschedule because of finals and such. Next student advisory committee meeting will be on the 5th, so next Thursday in the library starting at 7:45. And then we have a board meeting on the 10th on the only board

010meeting for this month. And also I wanted you to be aware I got a final today about the legislative breakfast for the WASA legislative breakfast. It's going to be December 17th at 8:30 to 10:30 in the morning at the YBC conference center on Knob Hill. So if anybody's interested in going, I'll email you all the information when we're done. let me know and we'll we'll set we'll res reserve you a spot for that like 30 bucks a person so it's not that not that cost prohibitive December 17th December 17th yep at 8:30 to 10:30 in the morning at YVC and then December 20 or Yep. And then December 23rd through January 3rd there's no school. Perfect. That's my superintendent report. Thank you for joining us. Yes. Thank you for joining us. Thank you. Bye. Thank

011you. if they had a question. I think they're just trying to figure out, can we leave, too? Yeah. Yeah. Think they're looking for a polite way to get the hell out. And then maybe we're happy to have anybody we can get. Even if you have to be here for a class. But it's okay. I'm interested. In my mind, you're here because you want to be here. Yes, that's true. Yes. Okay. So next we are going to move into our review of uh policies and stuff and this is going to be our first little uh deal with this. So hopefully everybody looked at uh the survey monkey and what came back and what all was said and and any comments or anything on that. And I have to tell you, uh, I honestly did not because

012I didn't get on couldn't get on to my deal. And, uh, so I'm sorry about that. That's two of us. So, you're looking at it right now at least. That is good. Uh, I'm going to request going forward that these little click things become maybe a sheet of paper. Maybe that might help to be able to review it in real time with us because isn't this the results? Yeah. Yes. Yeah. Where did we get that? I don't know. In the agenda. In the agenda. In the agenda. In the agenda. All the little blues are hyper. It says click here. Oh. On the on each one. So, it looks like there are four out of five of us that did not review that then. Huh? It looks like there's four out of five of us that

013did not review that. Well, it's our first time. We get a we get a pass on the first one, right? So, maybe you take a couple minutes and look at it. You that have your deals. I guess I could actually open mine up too. Anyway, this is the re this is the So, you can look at each one and it'll tell you if it's in compliance or not or what everybody thought. Scroll up and you can see if anybody left the comments. Yeah. But that's uh um this is a comment. Yeah, one of the board members that Wow. I know that wasn't me. There's too much writing involved [Laughter] that was mine. Oh, while they're reviewing that, Jean, were you able to see the comment that tied to the one that didn't have the comment

014field? You know, remember we talked about it last time. I could not. No. Okay. And I could not. Let me see if I can help identify which one that was. So, this is a compilation of the survey monkey that we sent out. Yeah. And so, this is all everybody's answers. Okay. And then moving forward. Um, yeah. Gotcha. Gotcha. I just didn't open them up till now till we got to the meeting. So that's and don't worry, I'm I'm guilty also, but that's the purpose of Gan doing her deal early, getting the the results back and sending the results so hopefully everybody has a chance to review it so that when we get to this point, we can discuss it and as long as three people feel that we've met the criteria according to Rick, uh,

015you vote and approve it and you talk about it for a brief point. If we do decide that maybe there's more information and we want to get more information and maybe present it at the next then maybe approve it at the next meeting but like he said you just build them up if you do a lot of that. So it really depends on the complexity of the comments I would assume. Um just to confirm they will always be on the agenda. It won't come through a separate email. So what I do is I send out um the survey monkey for all of you to look at and then you will respond and then I will send this out on the agenda. Okay. Just like you did now. Yeah. Okay. And then the agenda has a

016compilation of each of the each policy. So nothing nothing will change compared to what you've been doing. Just more work for her to do put it all together. But you you send it out to us. Then we respond back. Then you put it, you compile it and put it in this. Yeah. Well, and now she has linked a hyperl. Yeah, those are really fun. She's getting fancy. Those are really fun. I bet. I think that's sarcastic. Yeah, I couldn't tell. Jean, you're doing a great job and we really appreciate it. Yes, you are, Dean, as always. And now I this really helps to know that to follow through with this is now we know that we need to look better at it. And don't get me wrong, I'm with all of you. Um but then

017also somewhat be prepared to either plead your case or plead against it if it's something that you feel, well, I didn't really see that in there or maybe I did and maybe oh, you know, you're right. I didn't really see it that way, but you know, I agree. maybe we need this or maybe we need that or and but another tool with this is we may all agree and approve this as being in compliant but Rob in the future is going to know that you know what they made comments about really we need to give them a little more information on this this and this in the future so next time we need to look for that so what I do is I go through actually after the next board after tomorrow I will go

018through take all the comments and I will send them to the person who was responsible for compiling this one like for example this is Jose I'll say hey these are these this is feedback from the board for when we're doing it next time and he'll we'll automatically put it in our notes but the and I think sorry go ahead no go ahead I was going to say and adding to your point about all of how this process is working I really um encourage us to keep in mind what Rick said because I know you're going to see comments from me um but and I'll own that but I think also I kept that in mind for things that we might want to see and we'll have to see if we incorporate that in there because

019like we said were still starting and we didn't give a lot of time, right, to prep a lot of the data and stuff, but we have also been really intentional about us looking at data and saying, "Okay, show us the apple to the apple and where our growth is or where we haven't grown, you know, and taking a look at stuff like that." But, um, again, it may not be present this time, but we have to decide if we want to still see that. Mhm. Now, tell me if I'm wrong or not, but unless we if we approve, we can approve this with no comments or you can approve it with comments. So, if you approve it with no comments, those comments won't go forward and you would not take those and pass those on.

020We still may. Okay. But that's I don't I'm not sure because if we vote on it and that's the reason I say that is if one person really had a negative comment that the other people didn't agree with that wouldn't go on. What I what I remember like they may still and I say they like the district leadership still may take that and say hey maybe we could do X Y or Z next time right? But what our voting does what our consensus does is that it determines whether it makes it into the minutes or not in our reporting. So this is again our evaluation tool, right? Our monitoring tool. And this is going to essentially make it into our minutes. It says, okay, if three of us at least agree that this comment or

021that we're in compliance or not in compliance or whatever, that's what moves forward. If I understood correctly too, everything does have to have some sort of comment. Even if it was brief, like even if we're in compliance and I is that not correct? No. Okay. Yeah. I didn't I thought he mentioned that we all have a brief comment. You have the ability to leave a comment, but it's not necessary. Okay. I didn't leave I just agreed or Yeah, I left a comment on one of them and I'll I'll admit that. Um but most of them I just read through it and if I felt it was in compliance, I just put incompliant. But uh um but if we're not in Yeah. No. If you if so, so if let's say three of us say we're

022not in compliance and two said we were, you may sway one of the other ones to say, you know what, after reading this and after seeing what you actually said, maybe it is in complian or the other way around. Right. Right. You know, oh hey, you know, now looking at this, maybe I look at whoever's commented this and say, you know what, I agree with that. Maybe we're not in compliance. If you sway three people, then it's non in compliance. Right. What I was going to add though is I think if we are not in compliance or if we feel we're in compliance, partially in compliance, I think with comments, yeah, then we should probably have a comment because again that's going to be what carries forward. And I think that's you I really would

023hope that if somebody put on here not in compliance that they would at least put a reason that they think it may not be in because I'd hate to see two non-compliant and three compliant but not a comment on there. That would be a tough one. But um they that's I guess anything's possible. Um going back and limitations number 13 is question four that wasn't didn't allow for comments and I know there's one more but question four. Okay. The first one didn't allow for comments either. The first one didn't at least on mine. What's the um there's a question. Is it failed to implement it's what number is it 13 14 6 or 12? I think it's 13 but it's cut off here on my thing so it's hard to read hard to read. Yeah.

024And I think it's also based on when we get to the point of after discussion it's also based on how somebody makes the motion. I make a motion to approve without comment or I make a motion to approve with comment and then you vote on it and it's just I think you can do it either way. However, somebody wants to make a motion. Sure. So, which one are you on? I'm at the top right now. But on which one? The first one, which is uh limitations number 13. Uh Mhm. Yeah. Number 13. Yep. There. Is that the first one? That's 13 right there. Okay. So, currently on 13, we have uh majority in compliant. We have 80% with incompliant. We have incompliant with the following exceptions. That's question one. So that's the and and then

025you guys can see what the the comment is or the the um exception may be. Um and I I like having the ability to say that that we um yes and and if we feel the the comment needs to go with it because like Rob said, we can compile these and move move on to show them a little more information. The other thing we can do is if we feel it's something that possibly they could get more information for it. Maybe it's something here is we're all on a learning curve maybe but maybe it's something they just forgot to give us. We can actually say hey we're going to approve this with the following exception but we our exception is you need to send us the data data that says this with it at the

026next meeting or whatever. I think we can do a lot of different things with it. It just depends on how you present the motion and how we vote on it. Yeah. And that's one of the reasons I asked for it, too, because again, I knew there was going to be comments coming up. And so, like speaking to this one, I'm saying, okay, we have some talk to instructional practices, right? um best practices research base and then like I mentioned though it would be nice to see like a little more evidence for instructional efforts like how it's related or integrated into the NGSS and how it's integrated into common core and all this stuff. Um so more information would be helpful with that um so that we know next year how to do that. And if

027I remember Rick, he did mention that we may want to consider because I said, "Would we stay in compliance but have these conversations?" Um, and he says, "Well, you might want to consider not, but then saying in future, this is what we need to see." Yeah. So, I remember that because I I was curious because I don't want it to look as if we're not doing it. I know from our presentations we've had and different discussions we've had, some of this is happening, but he did caution us about that. I remember and it's really also the people that are giving us this information them learning exactly what are we looking for kind of like Rick or uh Rob was saying. So yeah, I like the idea of this going with it so that they learn

028while we learn that okay next time I do this these are the things I need to add to it. It's not a negative to them. It's just this is what we feel we need. Yeah. that this is going to be a learning curve this first year for everybody because some of the stuff they may not even have the information and that may be one of their answers back to us is that that data is not available right now. We don't get that till whenever or whatever. And then if that's the case on some of these then maybe we need to juggle where we look at that where we move it. Maybe it's done different time in the year. Yeah. So, I guess I'm I don't know if I'm supposed to call for a motion on

029this to where we can move on, but uh I'd like to call for a motion so we can uh move on. And so, if we just if I make a motion that we accept this the way it is right now, I think you want to say I I make a motion we consider this in compliance with exception or without or whatever. But I think you say it's in I make a motion that's in complian with the notes. or second or I mean that's Do we have discussion though? I thought we were having discussion. We can. Yeah. And I I guess maybe that was a question on is that how we need to make the motion or do so do we like do we have to have discussion on all of them or if we read

030through here and it's if one person has a compelling that they want to just let us all know what their thoughts are is what I took it as and we can all chime in and maybe change our opinions. However, because the only thing you're going to change on this, it's either in compliant or it's not, right, with with exception or not. We're not changing the policy. We're not right. So, we can discuss the stuff that we feel we want or need. Um, but we can't do a lot with it right now. Right. If there's something on here that you want to address like we want I want to talk about this part of the policy we can put that down for next month next meeting and next meeting we can talk about that specific component

031of the policy if we want to revise it to change the policy or update it or ch revise it. So we went we went that's done at the next meeting board governance training and we're learning how to run our board meeting number one is it like from all the members or is it just all the five board members okay yeah you're seeing us with our training wheels off yes and you want to know the disappointing part about survey monkey there's no monkeys in looking behind the scene making. So, so what we have is a policy that we have determined that we want to review and we pick some for every month and then Dr. Darling gets with whoever's kind of in charge of that policy and what they do is present information to the board

032to prove to us that they're in compliance with that policy. and we determine based on what they gave us are they or are they not and if they're not it all revol revolves on him because he's the scapegoat in between everybody so this is number one yes so then I guess then the the question I would have is since we have reviewed starting with the um 13 executive limitations 13 since we have reviewed it and before we were to make a motion to accept the comments are there any concerns with the comments or any questions about it because I know this is like everybody's just barely seeing this, right? And obviously we talked about outliers. Well, there's an outlier. So, yeah. No, I'm okay with what is listed there. I I don't have any changes.

033Okay. Or are there any questions before we make a motion, I guess, is what I would recommend. I don't have any questions. I I think it's a way for the people that present this to us to know that I need that they need to put a little more of this information in there to um help support the their um findings or what they feel that they're doing. [Music] Yeah, I think we're good. Okay. So, I'll make the motion to accept this with the notes or comments. Did you second it? I second. Okay. All in favor of that. Opposed? Motion carries. That was number 13. Yes, ma'am. Oh, this is Oh, it's not just scrolling down. Each one is a separate doc. Okay. So, this one's just set up a little bit different than the other

034one because it has Oh, this is the question. That's the question. Then we have there. It stops. Are we missing part of it here? Just space. It goes down if you scroll down. Oh, it goes to the next page. Sorry. Guess I got to read one. Yes. Is there just three questions on the second one? Four. Which one's the second one? Are you on the E14? Yeah. Yeah. Oh, maybe. No, there are three. That's okay. This one's too good. Mhm. If you like it, it was me. Yeah, he does the line share. Traditionally we would look at this before we come to the meeting but again it's our first shot around so a lot of silence right now as we go through it if you don't mind me asking what course are you um observing

035this so I'm a student from WSU city's campus right now I'm getting my bachelor's in elementary education okay so this um final it's for learning and development so it's to attend the schoolboard meeting and then kind of write an essay we have like a couple bulletins like the focus of discussion embedded education or learning tool I see um expectations or outcomes, educational values and school board roles and responsibilities. So, okay. Kind of touching bases with those. So, yeah. Are you from Grand View? Yes. Okay. That's how you chose to come to the Grand View School Board. Yeah. So, I live in Sunnyside, but I mean I used to live in Tri Cities, so right now I'm commuting seven days a week. So, I mean, I'm back and forth all the time. Well, thank you for

036choosing us. Where are you at in your education? What year? This is my first semester. So, okay. I just graduated with my AA in June at CBC. So, good for you. Awesome. Yeah. So, I took some time off, but I'm ready to go back full time. So, I'm excited. Good. Good. help explain to me um to support effective implementation and scheduled observations would support narrative. Are we wanting to kind of direct them to do more observations? Is that kind of what you're asking for? Which question are you on? Sorry. The Is there more? I'm only reading the one response, I think. Yeah, but there's Oh, I'm sorry. The first one, the top one. Okay. On E14. Yeah. E14. That's on the second page. Yeah. Yeah. The last sentence of that comment. Scheduled observations with support

037narrative. Yeah. Are we wanting to tell them that they need to schedule more observations? Okay. So, let me redo. Um, no, not that there needs to be more, but like how do we demonstrate that these observations are happening? How do we demonstrate professional developments happening? We do see some things like if it's out of state travel, but for example, um if they have like a schedule of PD that's developed, if they have a schedule of when observations are taking place um to demonstrate that it has happened. Does that make sense? Somewhat. I kind of I had kind of thought we were not in the direction of how they need to do it. It's if they're meeting the criteria of the policy, which that's kind of how Rob how Rob determines how he's going to do

038that, right? I didn't think we me personally did not think we were in the place to start directing him how to do his job. It's, you know, maybe maybe I guess maybe it would look at if I seen more evidence of these observations might help me understand. I don't know. It's not necessarily how um to do it, but it's how do we know that this is happening? How do we know that they have access to rigor rigorous challenge for all? It's culturally responsive, you know, encourages innovation, considers class sizes, organization. How do we know these things? How can we say that it's in compliance if we don't have data or anything to see it? Like for example, when we go to the state and say that you charged us with enrolling, you know, students in

039this courses and making them available and all that, we have to tell them this is like our plan for the year of how we're going to do outreach and communication and this is what we're submitting to you. It may vary, but it's the plan and then we give the actual outcomes or maybe not. Yeah. Well, outcomes and what actually took place. So that's what I'm trying to say. It's just however we do it. Do we have evidence to support this so that we can say there was 20 PDs this year? You know, we did 20 observations. Two at the middle school, two over here, three over there, or these are projected. Should you want to do it kind of like how Brad runs a budget or these are our projected numbers for the year and

040then we're ready to close the budget. This is what we actually have. It could be it could be we can we can get lots of data for you. Yeah, we do walk through this at every building almost every week and so we can share specific and like in your superintendent report we see some of that too. Um but you know it just does like I say just the data to support. So if somebody says how do you know what you approved is actually in compliance. We can say well here's the list of what what was provided or what was done in our school. Yeah we can do that. That's kind of where I was going down. It's not to tell them how or how many times. It's just how do we evidence this with over

041how do you show it to me to to prove that this is happening? I don't know if I can ask a good question. So the data that you guys are talking about is it just to the like how the students are doing in the school like that or what kind of data? So she's talking about student performance data. She's also talking about like for us to share how many times we are visiting classrooms, how many times we're visiting buildings, um how often we are providing professional development for teachers around the curriculum, around cultural responsive practices, around assessment. Um because we give them kind of the 30,000 foot view of what we're doing and they're saying, well, could you give us more specifics? Like we had eight trainings this year on science curriculum. We had 14

042trainings this year on stu, you know, student centered coaching, those kind of things. Oh, yeah. Aren't Go ahead, Chuck. Aren't PLC's learning around curriculum for each individual deal? So, don't they do that every week? Yeah, some of them do it. Some of them do it every day. Day. Yeah. So, the PLC's and maybe do we have like topics? So, like you know how we haven't been in like on the level, but like I said, maybe it's a projected topic like we're going to do work on this this year in our PLC. I don't care like each building's focuses on differentiation, teacher clarity, and depth of knowledge questioning that we can share that type of stuff. Is there a certain number? Is there something we were supposed to follow by law that says we're supposed to

043have so much uh PD? No, I don't think so. I think it's me to it's up to the unique needs of your district, right? So, there's really not something saying if Rob did 20 of these or five of these, like what's complaining just you won't know if it's good or bad. You'll just know what it is. Yeah. Because I'm not sure there's anything to tell if it works or not unless the people are complaining about it. I don't know. But I think if you see if we say we've done two trainings on culturally responsive practice over the last year, you think well that's not very significant. But you see we did 12 of which averages more than one a month. That's going to give you some context. True. Yeah. Do we do these each separately

044these three different questions or are they all one policy? This this is three questions to one policy. Yes. Okay. Some policies have seven 10 questions. Yeah, Brad's got a Brad's got a big one coming up for you. 47. Seriously, at the next I'll be sending you hopefully tomorrow seven for next meeting. Seven policies or seven questions. Seven. Some of them each have questions. Remember how we laid them out? They're going to do these and this is our this going to be a little more intense. Meetings are going to be I I honestly believe meetings are going to be an an hour to an hour and a half. I mean that's just for the ones that we do this I the ones that have more meat to them they're going to be I mean it just

045first year it will I think after our first year and we kind of have an idea of what we want and what seeing what we get and we're in the routine of actually looking at them before you know our meetings and stuff. I think it's going to go a little smoother. Um see the cadence of Yeah. If we would have looked at all if every everybody one of them would would have looked at all this, you probably would have had some questions already put in place. Yeah. That says, "Hey, well, what did you really mean by this or what did you mean by that?" Um, I think that there's not going to be a time where I look at this stuff on my phone anymore. It's going to be sitting in front of my computer.

046Yeah. Yeah. And I have a question then on the would like confirmation that all schools are following the same curriculum. I don't know that that's a reasonable expectation. Are we talking about elementary schools only or like who I I was meaning like the the elementary schools are all in the same I actually wrote the same thing to be honest with you because three years ago we were not on the same stuff. Everybody was doing their own thing and we were all over the board, right? And we didn't necessarily This was I I asly asked the same question. How would like confirmation that they're all in and maybe that's just something that when you present our curriculum at the three elementary schools or whatever would just to make sure that that is but yeah I had

047the same comment. That might be where we clarify. And then like the high school, I don't know that it's expectation that the high school is using the same curriculum at the high school and the alternative. No, it was the three different same level schools. Okay. Are they following? Because they were all on a Yeah, I remember. I can confirm that they are. Okay. Good. I can at least tell you that the TTK and the Kender U dual language stuff because I went to every one of those classes and they were all working on the same stuff. Hey, the third question is 100%. Good comment though. Okay, good job. So, do we need to leave that comment on the second one? Because it's a question. You can you could you could say I make a motion

048we approve with with only certain comments or and then not have it go along. I'm not sure it's needed to be on there either. I now that I read it, I'm not sure that applies in my aspect of I think that was more of a question I had three years ago. Yeah, me too. I think we have done different things since then. Does anybody have any questions or want to debate anything on this this one? No, I think we um marked in compliance with the notes or with Yeah. with the comments. Yeah. And I don't care. I wouldn't care if we kept the notes on there. that that would be something that at least would tell um Rob in the future that we need to make sure we let them know that everybody's following the

049same. So perhaps what we could do is amend that comment just to say um after movie after the meet or during the meeting Rob confirmed that all three elementary schools are on the same curriculum and then that addresses it or or we can choose to remove it with remove that comment al together. Well, even if you accept it, it just goes in the record. Yeah. Accept it or not, there's still stuff that we can do behind the scenes with it. I would like to and I don't know. Can I make motions? What do you mean? I just would like to see that confirmation that all grade schools or all elementary schools are following the same curriculum. And then then if we do keep it with it, it would at least be that because this does

050open it up that every school from high school down would do that and that's not really working. Just want to amend this to say grade or elementary school. Yeah, I'd like to make the motion to amend that to say all elementary schools are following the same. Do I have a second on that? Second. I'll second. All in favor? Okay, good. We got that. We accepted with the amended comments. No, we haven't voted on the policy yet. This is only to This is only a motion to amend the comments. Okay. Yes. We have not done anything with the policy yet. So, they have to be voted on separate when we have things that are changed on comments. That's what I'm hearing. I would think so because the other one you're voting on all the all the

051questions. Okay. To the you're voting on it as a whole. Jean. So, I was writing. So, who Okay. She made the motion. Scott seconded it. Okay. And that was just to amend the comment. So now I would like to make a motion to accept the executive limitations 14 with the amended comment and the other two comments that were originally posted in the survey. I second. All those in favor? I post. That was lengthy. Hey, I like it. Okay. It shows we're doing this. We've gone through a lot of heartache to get to this point. We have. Yes, we have. And hopefully if we ever get a visit back from he'll we'll make him proud. We are going to I think I would like to in about six months either have him visit either on a

052Zoom and sit through one of our sessions or it would be nice just so that we make sure we're or if for some reason he was in the area doing something have him come by. Number six. So now we're on an ends policy. Click on that. So mine came. Oh, yours is cut off. So I don't know what the deal is. Thriving in college, career, and life. Yes, that's what that says. Okay. Did yours get cut off on the top? Yeah, I'll mine's cut off here. I don't know what the thing. I only know what the question is. It's um it says thriving in college, career, and life. That's the end that we're Yeah. And evaluate here. So, I take this comment as not in compliant is the way I read the comment. I'd have

053to go back to the survey monkey to see to be honest. Um because I started getting the hang of it at one point saying, "Ah, okay, what do I want to?" So anyhow, I think it's just um again with comments we want to say because we took big steps to develop the plan, right? The strategic plan this year. Those were huge steps to get us on the right track. Whether we choose to be in compliance with the comments or not, the main goal is just that now we need to see the before and the after data as we continue forward from here. We should have a baseline this year of whatever we're gauging for our strategic plan. So next year we can have something to go off of. But do you feel I I guess

054my question is do you feel that there was with the data that was provided that it was not it did not meet reasonable progress because that's the determination is it meeting reasonable progress. So, if you remember, we didn't have data to say we were gauging X, Y, and Z, and here's where we're at or where we've grown. What we were gauged or what I and I can't remember because again, I'd have to go back to the survey. So, that's one gap I think that I'm seeing here is we don't have the context of what was provided, the narrative in the survey, unless we go back to the Oh, I see what you're saying. You don't have what they presented to us, right? But at the time I know when I looked at it I was

055trying to say how do we gauge this? We again data points aren't there right? If somebody asked me I could say we've done a strategic plan we know now these are the five goals we're working towards. We know that we want more CTE. We know we want um more students that are going you know college ready etc. Um but we just don't have that data yet. What we can do, excuse me a second. What what what Jean can do because now that she's an expert, she can include that report on this part of the the agenda. You can click on here to hyperlink back to what was presented as evidence. Yeah. So you can put like Jose's report that one and then the results in this one. Yeah. Whatever is easiest. I'm just right now,

056like I say, this is three weeks ago, four weeks ago. I don't remember the narrative off the top of my head to be honest. She's been calling in his sick a lot more lately. Oh, Jean, I'm sorry. I don't feel like doing that today, Rob. I'm gonna be But if there's an easier way to do this, I mean, too, I think we can adapt as well if there's an easier way to do this. I just don't know yet what that looks like. Yeah. Or maybe it's maybe it's on us that when we do the survey, we capture that, right? Like screenshot it or something and then we can have that when we come back. Yeah, because when we send fill out the survey monkey and submit it goes away and we don't have that anymore,

057do we? We can we can make it so you can have a copy of your results with the questions that were asked with our comments on it. Yeah, there's an option. It'll provide you your results. We can we can make that available. That might be the happy solution because then Survey Monkey does it for us. Yeah, Gina will make Survey Monkey do it. Tell it, Jean. Tell it. You're gonna hear cussing survey monkey. Okay, Jean, you have to watch what you say while we're being recorded. Yeah. See, even this next one, the questions cut off, but it's just the same heading. It's not really the question. It's the same heading. We don't have the questions for these. No, for some reason, these ones didn't show the question. Yes. Nature of the other one. And then

058we don't know what the notes are. Wasn't there wasn't there one of them that um it was different. Remember? Yeah. This one here. We'll have to figure out why the question didn't show up on each one. It's the um ends. This is an ends. Yeah. So, that may be a reason. Is everybody comfortable moving forward without being able to review that the question first? But I thought there was one that um so like there there was only um it was different than the others. Yeah. I don't think this is the one. This isn't the one. I think it's a policy. I think it's a GP12. Oh, okay. Okay. So, we can fix that. I wonder if I can get into like if I go begin survey. Hold on a sec. So, what's missing on this?

059It doesn't show what the actual question was. Oh, cut off right above here. It just goes E6 and that's just the heading for this policy, right? But it doesn't have a question. What was the qu what was the question asked to see if they made made reasonable progress? Aren't the ends reasonable progress? Yeah. Survey Monkey is locked after the survey is complete, right? We can't go back in there. She can go back and access it, but we can't. No. Okay. Oh, so it is locked already. Okay. I was going to try to get in there and see. Would you want me to pull up the questions and read them to you? Sure. E6. I mean, are you all okay with that or that we put them on the screen or something? All right. Question one

060was, all GST students will acquire the knowledge, skills, and mindsets necessary for success in the global workforce. Okay, that's question one. Let me know you're ready for next one is the board establishes the following standard for which success after graduation high school is to be measured. Standard number one, all Graham students will graduate with their four-year cohort. So that was question two. Question three was standard two. increase the number of students earning an industry recognized certification. And then the final question is, all Graham VU students will enroll in a community college, four-year university, enter a military career, or earn an industry recognized certification that prepares them for their career and life after graduation. So, this NS policy needs to be reviewed in July. Yes, I agree with this. Is not something made in July. Yeah,

061that's why if you remember our conversations. Oh, so we have to look at this from what last year was. But so did you present graduation data to us on this? No, he put to say that because I don't even remember. No, he did not. So that's where do you see the gap then on the data parts is where we're like x amount of students and graduation data we can have CT stuff. I don't know that we'll have it this year to be honest. Um no but we don't have last year's CT so or last year. Okay. But see the thing is is whatever last year's was to be able to say if we're in compliance. We'd have to know what the year before was. Right. These questions we almost can't answer this year. Well, this

062one only says it would be for last year that our annual review. No, I mean Well, you have nothing to compare. What do we compare? We only have one year. Yeah, but it's not asking for a comparison. It's saying that all graduate all students will graduate for four with for their four-year cohort. That's what it's asking, right? But if if you want 85% of them graduated, okay, how do we know if we made reasonable progress if we don't know what it was the year before? Right. So, I mean, if if 75 did the year be 75% did the year before and 85% did the next year, we've made decent progress on it. Yeah. So, we should do we should do a three-year trend data at least. Yeah. So, I I I would think on this

063one would be one that we would ask for more data. Yes. at the next meeting to give a prov example. Rob, I make a mo and this is a BS motion. Rob, I make a motion that you present to us at the next meeting three years worth of data against these points to prove to us if we were making reasonable progress. So you an example and then in doing that would we table this? Yes. Yes. Okay. this when we get tabled, we would not approve until we had the enough data for us to determine if reasonable progress was being made. And if he comes back with the data, we can still take an exception to that that we barely put some of these things in place. We've made very little progress, but yeah, we're we've

064done a strategic plan. We've done there may be other things besides just the data they're giving us to meet that. So let me ask another question because this is the first year and this is a lot of work on the team I think to because if they still have to keep on track with the other we're reviewing right do we want to just say that for next year's annual progress we either say not in compliance or compliance with the notes that we have but next year we this is what we're expecting for data because we have to give some time I feel like for them to prepare all of this because this first year is like our trial run what do we want what are they giving us Is it satisfactory? Is it not? I

065would just be leerary about saying table it and then adding yeah more themes next time to review. Um and more for them to prepare with the holiday. Not that that's you know a reason. I'm just saying this this data would not be tough for us to gather pretty quickly. So whether you approve it now or we can still present present if there was not the information that we needed to show that it would be a non-compliance. Right. And but I don't want I'm not sure Rob wants to have a non-compliance. No, I don't want that. Um and it still could be because we could ask for the data and it could come in not good. I mean, it's possible. Yes, I think getting a I think getting the right data that we're talking about, a

066three-year data of the points that we were just talking about, if if Rob thinks he can get it fairly quick, I think we could approve this pretty quickly at the next meeting, you know, based on what Okay, let's re-review this everybody, especially if we've looked at it a week before. I hate to say that, but we looked at it because we can also have questions that resend the survey then. Yeah, I think we should. Yeah, it would be because we'd have to re look at the data again information. Yeah. With Yeah. Yeah. And to me, it would just be the data. Make sure the question and then just redo this specific one. And let me ask another question. Again, just trying to figure out what direction we're going. Could we say that the reasonable pro

067reasonable progress is the fact that we have now a strategic plan and we're establishing baseline data? So next year again we have something to go and and look for and compare. Just throwing it out because that's an option that we could pursue too. No. And I think that you I think you could do that but I think only personally only after you actually have the data because if the data kind of is the same going through and there really wasn't much progress, we utilize the strategic plan and the other stuff as a way for us to say it is in compliant that we've done something to change. that there's something outside of just the results. If the results show it, okay, great. But that's an an adder on top of it. But the results aren't

068very good, then we can utilize that to move forward with it. And the only reason I asked too is because in all fairness, we all want our kids to graduate. I think that's all across the board something. But CTE was just focused in on the strategic plan as well as, you know, the um what was the other I think it was postgraduate ready, career ready. Um, yeah, that all. So, that was just adopted in May. In all fairness, Rob hasn't had a lot of time to be able to say, "This is what the board has asked me to do." His ask and task last year was we asked him to do a strategic plan to figure out what direction we're going with the community. So, that's that's all I'm saying. It will give us some

069baseline data. It will give us some data to look at. Um, and again, initially reading through this, too, I had the comments and and I I will own that, too. I'm just trying to say how do we move forward and give ourselves also some grace of of where we were at or where we are at in these phases. I think it's up to one of you to make a motion. I make a motion we table this one. Ask for the survey again with the data points on threeear data points. Threeear data points on to for the on the questions that they're asking for. Second that. All in favor? I opposed. And we can have opposition to this. Honestly, it is not none of this has to be um it's uh unanimous, right? This is the

070last one. No, but I think that's the right thing to do. What what we just set in place. I do. So, this will be added to the next meeting. I'm sorry, but uh we only have one meeting next month, so you don't have to worry about it afterwards. You know, is this the next question? or is this policy? Oh, the next policy. Okay, so now we're on government policy 12. And they actually asked the question. [Music] I got to see what the comment is because I think we've done everything on there. I don't there is no comment for that one. There had to be a comment. Yeah, because we have a not in cut off may include travel because we got one or did you did somebody just vote in complant with the following exception

071but didn't add an exception or a comment cuz I don't see one. Well, then we don't have to worry about it because there's no comment. What's the next one? Governance. We love our budgets, Brad. Love them. Oh, this one. I love them even more. I know you do. It looks like that comment was cut off. Oh, no. It's on the next side. Yeah, it's just down a little further. So I think then on this one I did add the comment um because it does say that the board will annually budget for both discretionary and non-discretionary board expenses um including but not limited to we can read all of it but um we haven't ever developed a budget for our PD or for conferences and such. So that was something where I thought we could work

072towards annually. Again, projecting what it is we may be attending, whether it's WASDA, whether it's PD here at the district or whatever. What is our budget that we want to provide ourselves to make sure we get the PD we need to be effective? Brad, what do you do for that? Do you budget anything for us? I do. There's money in there for going to conferences, registrations, those types of things. So I guess maybe we need to ask a little more about what how are you do what are you doing to do that? Do we feel it's enough? Because we kind of pick and choose what we want to do really if what's out there? And also would would like us going to New Orleans be part would you show that as part of that budget

073even though it was paid for through that other deal? it show up in the Okay. Like the CTE conference would come out of CTE. So that would come out of a typical Okay. So really the only thing ours would be is going to a conference or Yeah. Was the conference or us doing the learning center or lunch stuff with that and different things. Rick. Yeah. How big a budget do we have? Do you roughly? Do you know? We have at least $500 right now. We're loaded. Loaded. It's about 15,000. What I do is I look at the trend after over the last couple years and then after we've been meeting I come to the board meetings kind of okay is it going to look the same the next year? What direction are we going to

074go? So and then we have the ability to like like we mentioned before additional expenses or exceeded what it was year before but we had money in other areas to say oh this is a big year you want to do quite a few things you know going to want or whatever not this year but previous years. I actually think that wouldn't be a bad place to have a policy in place to decide what the board wants to do with professional development going forward. And maybe in one of our workshops or one of our things our retreat during retreats we discuss what do we want to do for the next year as a board. Maybe maybe there's a different conference we want to go to. Um perhaps like summertime we do a retreat and whatever our

075retreat we can also plan for the upcoming year what we're projecting because in August we adopt our budget or July right and so that'll let Brad know how much we want to put in for that year or not put in if we have enough left in there and decide you know what we're good we could use a little out of it maybe we don't go below a certain amount or whatever but we can decide that as a board and Rob and I were talking about the next one, EL7 eight's going out, right? Seven talks about the the budgeting process and those things. And so looking back closer to May or June, we're really developing the budget and getting everything all wrapped up in July and then bring it to you in August. We have another

076work session there what's been developed. So just think about a little bit earlier in the year May or June May or June to project and provide that so that you have that ready. So then that'll be something we'll have to add to our calendar. Yep. Yeah. So, but then most of this comment isn't where it says in here that we're not we didn't have any budget. We need to develop a budget for board. There is one for board development. This is a question too. I don't know that this is as much a comment as kind of telling us what we did for the year. The board participated two study sessions, a work session to set the framework to move forward. I'm not real sure that's a comment or more of telling us what we did

077do. It was just a comment to add or demonstrate like this is what we did to show we're in compliance. And and if I may on question, you're with me in question two, right? Make sure I'm focus on the right one. Question two, but it's partial compliance because of the budget. But yes, question two. Um so, so yes, like when we're audited, the audit fees are charged off to the school board. That's where they show up on on our financials. Um meeting expenses make sense to you, the things that happen to the board. Election fees, we pay election fees every year and those also show up under the board budget. and there's any legal fees. Now, legal fees if they're not associated to personnel. So, if they're policy, those types of things that are legal

078legal issues that come up, those are charged to the board. But most of our legal fees I like all the legal fees I've always charged off to the personnel because that's where they're at. So, they're not necessarily in your budget unless it hits something that deals with the board. So Bronson Bronson back in the day dealing with things at first on the personnel side not charged onto the board. Not charged to the board. Yes. I didn't read that the way I thought I read that. I just cl I saw those on that just clarify real quick and then so I clarify for you. Yeah. And so to clarify again for that comment um I felt like we were in compliance. We were making strides. we demonstrated that except for the part of the budget that

079which I wasn't aware of that we had an annual budget um and how it aligned to our district goals. We know that we've been in the process of that. Um I guess the question would be is do we want to accept the comment as is or do we need to modify or adjust that comment to reflect what we now know is yes we do have an annual board budget. I'm not exactly sure we need to comment at all. I think we need a policy. I think I I think the policy needs to the budget policy needs to be rewritten to include some things. That's kind of what I would see in this because really the only thing we're saying is are you in compliant with and I don't have the policy in front of me

080because the question is are you meeting this? Are you in complian with it but I don't have the policy sit in front of me but and I'm not sure what was also presented to us say we were in complant with this. Um now I can see a comment saying the information provided did not in my view meet the requirement that we met the policy but this is our governance policy. Are we looking to a different policy? The policy is basically the question is the policy. That's that this is our policy. The governance policy there's no evidence and there's no report for these ones. There's no report given these are you all reading yourselves. Yeah. But I don't I guess then I don't understand the comments to the policy because I don't understand how any of

081that has to do with the board will annually budget for both discretionary and non-discretionary board expenses including but not lemoned membership fees and okay but legal fees and other independent monitoring associated with assessment but I don't get where I don't see where it says in there um uh professional development. Am I missing that word under this question? This is just basic board expenses. But in the comment, it's talking about professional development and going to all these uh went to membership strategic planning that's really has nothing to do with that other independent monitoring assistance to provide assessment of organizational efficiency and effectiveness. That's our board governance policy. That's moving towards that governance model. So we did move towards a governance model so we could be more efficient and effective and more transparent with our assessment systems

082to provide assessment of organizational efficiencies and effectiveness. I'm missing it. I don't know. I don't I don't see it. That's just me. So, what questions, comments? Let's just go down the line if we can. Andrea, questions, comments you may have on that. No, I don't have any. Chuck, any questions, comments on it? Kind of how I'm taking this process is that we make comments on what was presented to us to show that we're in compliance with whatever policy we're looking at. And it's almost like this was written to show how we're in compliance with that when we're spo how I took it was we comment on what was provided to us to show us that we're in compliance. But nothing was provided to us on this. Nothing provided because we so we self evaluate this.

083So, um, this would almost could almost be instead of a comment on are we in compliance or not, this could be showing that we're in compliance. I'm trying to wrap my head around if that's where that should be or if we should write something to prove that we're in compliance with the policy like what staff is doing for us and all the other ones. If I made sense out of what I was trying to say, And so we'll move on to you, Scott. If you go ahead, sir. I'm kind of where Chuck is a little bit with it. I mean, I don't see that we could really make a lot of comments on it necessarily. [Music] And so what I will add before we make any motions and this is going to be at the

084will as you know us having at least three is that the the initial I think we were in partial compliance. So I am the one that voted partial compliance. Um I was demonstrating according to that last bullet that we've moved towards the organizational efficiency and effectiveness by adoption of the policy governance. But where I felt that we hadn't had an active role yet was developing the annual budget and ensuring that our activities aligned to what the district goals were even though we have targeted activities towards the district goals. um that's where I was seeing the gap. So that was partial compliance in my eyes and that's why I wonder if like um and again we can choose to keep the comment or not but if we do choose to keep it may need modification given

085what Brad shared that he's developed an annual submit for So, I'll make a motion we drop the last sentence out of the comment. We have a second. Are we still looking at number two? Yes. We don't have a second. It just goes away. Well, hold on. I know. I'm just saying. Just We have to have three. Well, I have to have a second before we can even go to a vote. Yeah, the last comment that I'm making a motion that we drop is recommendation to be fully in compliant would be to develop an annual budget for board development in alignment with the district goals. So, as we learned, we have a annual budget for that. So, we have an annual budget. By that comment, are you meaning to ahead of time um designate where that

086money is going to be spent for the year or are you were you just looking for a budget? So, I didn't know we had an annual budget. Okay. I just knew that, you know, we say, do when we have meetings, Brad, do we have money to do it? And we said yes or no, and we go for it. Um so, yes, I was not aware we had an annual budget. Um although I am grateful that we've had money bunkered in and built into that. Then I second. All those in favor? I posted. Okay. Motion carries to make that notation on that comment. May I ask do you guys want to on the ne are we are we good with that one? Are we ready to move to the next question? It kind of has the

087same comment at least the because now we found that does the board have a discretionary but fund was the comment. Yeah. Do we kind of make the same thing that maybe this one goes away since now that we do know that a decision to be made. Um yeah I I move to remove the comment from question number three question number three. But we do have a discretionary fund. Yes. I second it. All in favor? I opposed. I make a motion that we We're not We got one question four and we have some not in compliant and does not apply or not enough information. So, I'm sure there's got to be some Let's see. I can read the thing again. Board budget report super will make available to all directors in accounting of board budget expenditures

088on a semiannual basis in October and May. Nothing in this government's policy or subart conflicts with the board operating policy. If conflicts do arise the BOP policy takes precedence. I let's see what the I can't remember. I may have put does not apply because I didn't know we had a board budget. Um well, do we get this report two times a year? That's a good question. Basis, do we get a semi quart of budget board budget expenditures the board just the board budget expenditures on a semiannual basis in October and May? We've never had that. I mean, it's probably included in again our bigger scheme of it. We have the money guy right here. Yeah. And we may not be in compliance with this. That's a fact because some of these things not looked at.

089This just started. I don't know. I mean, so that's why we say like discretionary fund that something we do. And the other thing like Rick said, we're going to look at these and we're going to say, you know what, we don't do this, so we're going to change this and it's going to be once a year or whatever. I mean, we we have the ability to do that. There's a million of these. Mhm. Yeah. Well, no. Remember, we only have the core ones that we deal with. All the other millions of them he deals with. But that's what I'm saying, though. There may be some that Rob deals with that are way out of whack. Yeah. And they very well. And that's what Rick was talking about going and reviewing some of those on an

090annual basis, but this one and this with this one, it almost sounds like with some of the and I haven't read all the comments, but it may need to be changed. So the only comment we have is more information about the fund uses and balances are needed. I'm curious why they put October and May. I don't have any idea if the fiscal year starts in September. That's not six months. Is that is that just Yeah, if you look at the new fiscal year, you know, to me it doesn't make sense unless there's more. That may have been what they had because remember they were using we were using the model from their district. We had templates and he said, "We can adjust these templates however we want." You recall when we were in our meeting

091and we had to go word for word and say, "Okay, this makes sense to us. Does this not make sense to us here in Gran View?" Then our next question is, do we need to amend it? Yeah. Do we need to amend it? And that's one of our things we can be is it's not in compliant, we're going to revisit this policy at the next meeting to make changes to it. or we and it still would say not in compliance for the year. It would then it would be reviewed next year based on how we rewrote it to see if we're in compliance. Go ahead, Andrew. Um sorry, what months would work? One thing just bear with my story. So W was in November. If if you to go to WASA, that would be November.

092Show up in December. So maybe report um in January or the 1 of February which is then because um bills usually 30 days lagging behind um those types of things maybe one the first meeting in February and then another one pours in in July or August you can ask for one earlier but that's where most of the activity takes place and you're thinking because it's the current year we're assessing not the previous year correct you get an update current update so I wonder if this is attempted though for the previous year Because then October you'd have your end of year wrapped up and then May would be perhaps when we start to budget for the following year or June, right? When we budget for the following year of okay, this is how much we have

093left over or how much do we want to keep? Would that then make sense if we're previous year? So we probably would not be in October. The first one would be in November given that that analysis we're doing. It'd be in in November would be one and the other one could be May or June like you're saying. Okay, where are we at the budget? So, what are we wanting then to know whether we're in compliance? Are we ga gauging the previous year or are we gauging the current year? Because current year we may not have a whole lot in. I almost would think you would only do this once a year, right? And it is what Oh, the No, just just do it once a year and do it right before we're going to set

094our budget and have Brad tell us, okay, what did we spend last year on our stuff? Do we want to increase that amount for our next budget because we spent this much and our balance went down X? Okay, then we need to budget a little more. We would get a report knowing what did we spend to decide what we want to put in the budget going forward. I don't Well, you need it halfway through the year. We don't spend a lot of money. We don't honestly. No. Yeah. Unless you're giving us a report. Okay. You guys bought some more pens or whatever. I don't know. Once a year I'd be okay. But so do we need to make a motion to change that policy or do we need to put that on next meeting? Can't

095change the policy till next meeting agenda. Yep. All we do is I think we I think tell me I'm wrong. We would approve the policy either way. You can do in compliance. It depends on how people want it. But I think we also make a motion that we will revisit this policy at the next meeting to make changes to make changes under policy review. So on this one, because obviously we're not in compliance now that we talked about it, but what I would ra really rather not have something that says not in compliance. I would be if everybody wants to, I would go down to uh does not comp apply or not enough information so that we don't have something that shows out of compliance. Oh, I think no, it's only in compliance, partially in

096compliance or not. But we got four deals here, right, that you can vote on. But you I think it's your your thing is either in compliant or not. Yeah. Your Well, there's three. Partially in compliance, in compliance, or not, not in compliance. Then why did we have the fourth option here or do not apply? It does not apply. Not four number. There's four for number four. That is the actual options we have for this for an end for governance. Right. I I I see all that. I'm just saying when we think it's the end of the world to have a non-compliant because really we are not doing that and then we can at all to where we are doing something however we develop this policy we are not following that and we're going to change

097it to where and we will follow it and we can leave that comment on there that's probably a better way to do it because it is what it is course you guys make the motion so however you want to make your motion well I think Now that I think about that, I think I'm gonna ask because I think it might be a roll call vote for because for these for these. Yeah. So, I'll ask for the ends. I'll ask him about that next time because I remember him saying something about one or two of these are roll call votes where she calls it out. We all say yay or nay. We all say or nay. Okay. So, I'll find out about that. I get to vote once in a while. Yeah. You get Yeah, you'll

098get a vote. I think that's the reason why. So, what do we do on this end? Do we have to Somebody's going to make a motion. You can make a motion to accept it. Now, wait a minute. Wait a minute. The problem is this is one question out of four. Correct. So, I think you're going to I would think you would make the motion specific. I think I'm going to fall back to a little more where Heather was at make the motion that we in compliant with the following exception. That number four, we don't we're partially in compliance. Yeah. The ones above were in compliant. The ones at the bottom, the last one were not. because it is one piece because it's in it's it's the entire policy. Yeah, they just picked that piece out,

099but you're voting on the entire policy. So, we have if the top parts are partially or are incompliant, we have a portion that isn't. So, we're going to prove it as compliant with with the following exception and we're going to revisit the policy next next meeting. So, what we perhaps would be doing is that we make a motion that we're partially in compliance with the amended comments that we had a voted on. Um, and original comment that we had regarding the fund balance, right? Yes. Those ones the two that we voted on to make the change to. Okay. Mhm. So, but then we want to we want to put it on the um policy review for the next month and that would be a second motion. A separate motion separate. Is that a separate would

100you think? I think it is a separate motion. We'll do it to be safe. We're going to do it as a separate motion. So, I will make a motion. Lot of sauce tonight. Where was Rick when we needed him? Jason didn't kill everyone. He might be sitting notes because everybody's talking. I'm writing. They only care about the nice thing. That they want in there. I will make a motion to approve governance policy 12 with the two amended comments and the original comment for item number four that we are partially in compliance. Did I say that right? Uh-huh. Yeah. I'll second it. Okay. Percy and compliant with comments cuz the comments are going to go with it, right? Where the two amended plus the original comments. So, you want to you're partially in compliant with comments.

101Okay. I will make a motion for governance policy number 12 that we are partially in compliance with the comments voted upon or noticed with just with comments. With comments. Okay. You can go back with amended comments. Some popcorn. We're going to watch some Yeah, I second it, Jamie. Okay. All in favor? I opposed. Now, do we have another motion? I make a motion that we revisit item four on governor's policy 12. You're going to you're going to visit revisit the entire policy. We're going to revisit the entire policy. We'll revisit the entire policy. So, we want to Yeah, we want 12. We want to do a policy review at the next meeting. There we go. To review the dates. Well, I think we'll I think everybody should look at the entire policy. There may be

102other things in there. If you guys after you read the policy may find that there may be other things that need to be addressed. Then I second. Who made the motion? Chucky. Chucky did. Okay. We have a second. All in favor? I opposed. Only took us two. I'm just kidding. Didn't you pick the right meeting to come to fireworks? You're getting more knowledge than you shake a stick at. Banging. Hey, we finished that portion. Our first one ever. It was great. Great. Great. Oh god. You speak sarcasm, too. I know. You speak. No. You know what? It was good. We're going to be out of here before nine o'clock. And we're not done yet. Like your tongue. Okay. So, we are going to move on to our board assessment of the meeting. Can I ask?

103Yes, sir. One second. So, I I have a question. Goes back on the consent agenda. Okay. So, on the consent agenda on the bottom, we had new items, new business items. Yes, sir. So, I want to make sure we're I'm looking over Rob, too. Are we addressing were the new items which are they're not underneath the consent agenda? Can they have their own little section says new business and if the board approved those or how we're addressing those? I want to make sure because I have some resolutions in there that we make sure I don't want to lose track of them. My understanding of the consent agenda and correct me if I'm wrong board um and Jean and Rob is that the resolution things like that if there's a question that we have on those

104we will ask for a motion to pull it out. Otherwise, if we say we approve the consent agenda, we do, but but these aren't part of the consent. So, the consent agenda is item two and new business is item three. Okay. We skipped item three because I did not because it's not listed on the front page. I thought it was all included. I thought new business was included in the consent agenda as part of the I thought all of that listed there was part of the consent agenda. But if you need separate motions, we can do separate motions if they wanted to. I actually think Rick said that that would fall under all under the He throws most of their stuff unless we need a separate I'm because even Paul Sorry. Go ahead. Sorry. I

105think it's fine, but Chuck makes a very valid point. We just need to make sure that it says consent agenda and new businesses inside that umbrella. Okay. Included with it. And if the board already interpret it to be that way, fantastic. I really don't want to have to be over. No, I just get over. I'm just I'm just So, I guess that would kind of be up to you, Rob, if you and I talked about it if we wanted to pull something out. I think this is something where you could still have a conversation about the consent agenda item. You just need to bring it up during consent agenda. Yeah, just bring it up a and if we if we don't want to approve that, then we pull it out. But because this was kind

106of what what I remember again was Rick kind of saying this is now Rob's stuff to look at unless we have a concern or a question. And and this comes up to you the weekend before. So there's something you see on there that you want to have a conversation with. Then you call me or Brad, we have a conversation about it and we can cover it that way too. Right. I just I I understand why Brad wants to make sure because we're authorizing an investment officer, we're authorizing an audit officer. for authorizing signitories and we want to make sure that we have that done right. It's all captured. Yeah. Mhm. No sneaking anything. So, so this in the future I guess would fall under would be another letter would be F really is what it

107should be. Not new business because we have consent agenda then the stuff that's inside of it. But if you look at this, it's not inside of it. But it it could be letter F, new business. No, no. That's what I just said. It would need to be going forward as that would be letter F to show that it was in the consent agenda. Consent agenda. Yeah. Do we want to make quick motions on these and pass them or do we pass with a consent? No, I don't think they were because I really think technically if you looked at this from an audit standpoint, somebody looking at this, they would not fall into you stop at E and then you have new business. I really think we should step back and do these personally. Personally, um

108I'll make a motion we approve Smith's elementary school improvement plan. I second that. Favor. I opposed. Make a motion that we approve resolution six authorizing investment officer. Second. Favor. Opposed. Tell me if I'm going too fast there, Genie. Nope. I'm good. I I don't want to seem like I'm raing ramroing things. Somebody else do something. I move to approve resolution seven authorizing auditing officers applicable to Grau school district. A second. All in favor? I opposed. I move to approve resolution 8 authorizing signitories for special or sorry specific financial transaction and warrant registers. Second favor. I opposed. I make a motion to approve GHS boiler replacement. I second. Sorry. Or favor. Post. Good job. So that catch though when we got one, two, and three on there. Do we have to do the same thing? Because

109again, we have one approval of the board minutes. We did that separate, didn't we? We did. And then we consent agenda. Okay. So we did consent agenda. We did consent agenda. We just need to stick that in the consent agenda going forward. Okay. Yeah. And I think we need to keep the the minutes separate. Yeah. Only because I just think we need to. Okay. Well, thank you. I just wanted to I didn't want to disrupt. Okay. Board assessment. Okay. Okay. Here's our first board assessment. And uh Andrea got uh picked to do the first board assessment. Secret Santa. Secret Santa. You didn't. Oh, am I Do I tally it? Oh, maybe. Maybe. No. How do you get a commendable? Because there's no line for it. There's no thing. It's blank. You can't even get a

110commendable. It's like you never get fives in your work. Okay. So, just to go over this real quick. Uh, general meeting behavior. Rate the board's meeting behavior by assigning a numerical. This is what it says. rating using the following scale. One, two, three, four, five. This is five. They just don't line up. Okay, we did. See, that's how we get commendable. Okay, so the agenda was well planned to focus on the real work of the board. We did the best we could. I'm telling you right now. So, that we got a five out of that one. The board followed its agenda and did not allow itself to get sidetracked. I'm not sure I agree with your five on that one, but that's just a personal opinion. Pretty good. I I would maybe a strong three

111in my personal opinion. Board members prepared for the uh prepared for a contributed to the meeting. I'm not I'm not sure how you could even give us a three. You're just average. We showed up. The me med meeting proceeded without interruptions or distractions. The board deliberation and discussion making progress were public. Yep. Uh um participation was balanced. All participants, no one dominated. Members listened attentively, avoiding side conversations. Work was conducted in an atmosphere for trust and openness. Media participants treated each other with respect and courtesy. Well done. Governance principle review. Were these principles followed? Mark yes or no. Board action occur at the policy level rather than at the operational level. Say yes. The board reviews policy about each topic before discussing the issue. Yeah. In writing uh additional policies, the board starts with a

112broad statement. And we didn't get into policy stuff, but it was kind of an NA. Um, the board minimized time spent monitoring past performance. Oh, I didn't answer that one. No, I I didn't do that. The board minimized Oh, I'm sorry. You're right. Well, we didn't get an What do you guys think of that one? What was the question again? The board minimized time spent monitoring past performance. We didn't really even touch on minimized it probably. It was very minimal on past performance. Yeah. The board routine re retain rout routinely dedicated time to reviewing improving its own process. Did a lot of that. The board clarifies priorities, values when considering potential outcomes. Uh beneficiaries and cost of outcomes. The board follows an annual calendar based on a plan for doing its work somewhat. The board

113chair helped the board efficiently conduct its meeting efficiently. I won't answer that one. The board spent most of its time deliberating issues, defining and clarifying its vision, and linking with its community as opposed to fixing things. The board supports the superintendent in any reasonable uh interpretation of its policies. Overall, you got us a four. a high order. Very nice. And this goes I believe this stays with us, did it not? That's part of Yeah. Yep. Um from the board. I participated in the um DECA kids training last week. Nice. Yes. They're doing it again on December 4th. If any of you are available at CBC? No. No. This is going to be at the high school again. Um if anyone's available. Um so when we got there, we were supposed to go so they could

114do the pres practice or presentations. Um but Miss Charvette mentioned that they all are really good at presentations and where they need the extra support is in their test take at taking. And um so she had us she broke us all into groups and had us sit with different groups uh and help them question by question go through the uh testing. And um there's a lot of words that they don't necessarily know. And so we Google and had a word document going for all the kids and um got through as many as we could. And as always, you know, you have kids here and here and here. You know, they're on different levels, but they all worked really hard. And everybody came dressed up and it was Yeah, it was really nice. Yeah. So, the

115she had the kids come to us and say, "Can you please come back?" Sorry, you can't tell. No, I'm going back on December 4th. Nice. Yeah. And so on December 4th, they will be doing presentations. Very nice. I got wandered through the bizaar Saturday. I did that, too. Yeah, it was it was a bigger deal than what I thought it was. So, a lot of vendors. A lot of vendors there. How much money was made? You know, did does anybody know? I don't know that. So, I have a question with that. Um, does our woodworking or anything make Yep. As soon as you walked in, there was a thing with their table. They had they made signs. They made placards. They made uh uh they had little wise men. They had cut out of wood,

116painted trees. They had all kinds of stuff. Yeah, there was a lot of stuff. Um I have to say I am extremely proud of all of us for making the thing on Friday. Um, it was very nice to see that we brought all of our board members, even the other ones did not. And I mean, there's definitely reasons why they may not be there. Um, but I was so thankful that we were all there and that we made sure Rob came with us. Um, and the students got to see that and uh I've gotten a lot of compliments and I really wish a lot of people would have got to see our the presentation that you guys did because out of all the presentations I've been in for the last three or four years that

117we've gone and even though I know all of you and I know all the stuff that went down, it was a excellent presentation. Um, I think you sold people on strategic plans and I think they were shocked. Uh, I was sitting next to a lady that said, "You offered child care." Yes. You you fed them what I mean just blew her mind and um even the students that were in there uh I had a couple of them ask me some questions about it. Um, so yeah, I think our presentation was great and being able to do it uh really uh and not hire somebody to do it really showed some of those people that you can be hire somebody. Well, yeah, but didn't you throw it out there? You probably saved them 100 grand. Yeah.

118Yeah. I mean, anyway, I thought that was great. Yeah, it is. And everybody made a sacrifice to be there. And I I'm glad everybody went Yeah. And I made sure the high school knew how big deal was those girls were up there. So I sent that to Derek and those the mall to make sure they recognized it too. Good. Yeah. Yeah. That I mean it's not easy going up in front of people especially when you're a student and that big of a group and and you're having issues with mobility. Yeah, she was a grouper. I mean um they did a really good job. I do want to thank Rob for preparing the slides and inviting us to co-present with that. Um, I think having the representation we had there was wellreceived as well when we

119all balanced each other out fairly well with that too. But having the students that was the icing on top because there there was a lot of engagement asking students specific questions as well. Um, and to Dan's point to add to that even another district said, "Well, how did you do that with teachers? You know, did you guys get subs? What did you do?" And so to speak to that, to let them know like we do value our teachers as well and their input in administrators and you know there were accommodations made and we had to budget for some of that but in the long spectrum of course it's going to be more beneficial. Um I thought that that was interesting and that they were going to go back. They they had a smaller budget than

120us, less students. But again um when I think back to when 2022 Dan Chuck and myself when we were at um WASA and we had seen a strategic plan seen the governance policy um and then I think were you on the student voice or the governance policy? Anyhow Scott as well when we came back those were some of the things we walked away with. So, it was nice to be able to help other districts see the potential that their boards can have and the impact. Well, thank you and everybody for staying. Anything else from the board? We have any announcements or anything we need to bring up? Have an announcement. So, the next meeting we reorganized the board. Um, so keep that in mind and Brad will be presenting his year in financial report at

121the next meeting. Good job, Bradley. Okay, we are going to move on to uh an executive session uh for 10 minutes with no action to follow. I'm sorry you don't get to send in with us. Okay. No, that's okay. You're more than welcome to come back after the 10 minutes over if you wish. We do have a couple more things you want to sign something for you. Um I just need to know people's positions. I have one. You were a superintendent, Dr. Rock, right? Yes, sir. Okay. And then five directors, and then what was your position? I'm the executive assistant to the superintendent. She's the queen. Yes. Say queen. She's the queen. And then the assistant superintendent for finance and operations. They probably asked me. We have one more that's missing. He's on vacation. Dr.

122Dr. Rivera and he's assistant superintendent under curriculum teaching and learning. And there's a there's a board president which is the board chair which is Dan and then Heather is the board vice chair or vice president and then they each have different committees involved as well but those are big ones. Okay. 44. Thank you. Thank you. Thank you. Good luck on your good luck on your schooling. Yeah. And good night, Jean. Happy Thanksgiving. Just focus on Grand. We're going to start at 7:44. Do we have to stop or is it already stopped? Good catch. Good. Yeah, good catch with an advantage