001All right, sounds good. It's 6:30, so I'll go ahead and call the meeting to order. As for roll call, please. >> Here. >> Join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right, we have minutes from the regular meeting December 8th and special meetings on December 15 and January 7th. I move for approval of the minutes as presented for December 8th, December 15th, and January 7th. >> Second. >> All right. We have a motion, a second then to approve the meeting minutes from regular meeting December 8th and special meeting December 15th and January 7th. All in favor say I. >> I. >> All those
002not, same sign. >> All right. Thank you for all that are in attendance. Looks like we have a nice full house. So, appreciate that. and any that anybody that's listening or watching um at home as well. We do have one person signed up for public comment. So, at this time, I would ask to come to the stand, Christy Young. >> Good evening. We're gonna pass out some packets that we printed for everyone. I'm Christie Young. I'm from Virginia Brighter Smiles. I'm the senior dental hygiene director there. We provide dental services in your schools already. Um there has been a pro a pause in the program starting in December. There was a pause and so I wanted to come here today just to go over and show you some of the things that we do do
003for these kids and how important it is for us to be there. Um we visit your schools three times throughout the school year. So they um the children receive their dental cleanings twice a year just like everybody else normally does at their dental offices. We take X-rays. We are finding decay super early now because we're able to find that in between teeth decay. We use sodium um silver damine fluoride to actually stop the decay right where it's at. So, this is super important for those kiddos that may not get to see a dentist for about six months. Sometimes it's up to a year. So, I don't know how many of you have ever tried to get into a Medicaid dental office. And especially in the Beaver Dam area, you have one dental practice per almost
0046,000 people. So trying to get a child in and a child in that um has Medicaid insurance is almost impossible. Um we also have relationships with Dr. Vendida. She works at the Beaver Dam Clinic. So we refer to her and it's a seamless pro process. We take those X-rays. We have the exams done and the kids can get in much quicker after they go through our program. Um I know there was a concern with the why the programs on a pause was consent forms. So we don't ever treat any children without a consent form from the parent. Um one of the thoughts that we had forth to help this issue was that we could provide the signed consent form with that child as we see those kids when we come into the school. So it's
005not something we couldn't give you. We can give you that information. We can show you the parents did sign up for this. they did want to enroll in our program and they accepted to do all these services. Um things that we need to be concerned about when we take away a program like this is all the pain and all the emotion you know the emotional stress that kids go through when they are embarrassed to smile when they do have a toothache and they can't even chew their lunch because they're you know they have an abscess. We had a kid not in your schools but in another school that had a chronic ear ache. It was in the Wasau school district. She had an ear ache for six months. Doctors couldn't figure it out. The parents
006kept taking her to the doctor, couldn't figure it out. It turned out she had an abscess. And so our team was the team that actually found it. The child came in and we saw it. We're like, "Oh my gosh, she had had it for six months." So these are things that we can help those parents avoid, those children avoid. And when you think about reducing the program, those are some of the things that you should think about that we're going to start taking away from these kids. These kids don't go to the dentist regularly like we get to. Dentistry is a luxury. However you want to look at it, whether you have insurance or not, if you have insurance, dentistry is still very expensive. And so for these families, they have many barriers. Some of
007the barriers can be that they don't have a car that can drive them to the dental office. A dental office that they can get in might be two hours away. The parents can't take time off work. A lot of these practices will also limit the time that those kids can come in. They'll say they can come in on Tuesdays from 1 to 3. This is how dentistry is run in America. Um it's not just Wisconsin, it's not just Beaver Dam, it's all over. So when we're able to get in there, we're able to do all these early steps for these kiddos. So when the kids go to the dentist office, they don't have to get their cleaning, they don't have to get their x-rays, they don't have to do the sealants or any of those
008other things. We've already sent all the information to the dental office. And chair time is money for a dentist. So we can limit that chair time. So, if they normally would schedule one hour, they would schedule 30 minutes and they would say, "We already know what this kid's coming in for. They're coming in for a toothache. We've already got the X-rays. We've already had an exam because we also have four dentists on staff that read all of our X-rays and create treatment plans." These things all will streamline that process to get these kids care sooner, keep them focused at school, keep them eating and keeping them healthy. Also, better academic scores. If a child has a toothache or they haven't eaten dinner because their tooth hurts and they're at school, they're going to test poorly.
009That is a fact. And that that is not a statistic that I'm just coming up with. Um, and it's also the whole body effect. Your body is your mouth is connected to the rest of your body. When you have runaway abscesses and gum infections and decay, it does go to the rest of your body. It is a concern that you have to think about. And by us coming to the school, we remove all those extra barriers to help these kids get care. Um, I know that we we are open to ideas, but we have been an organization for 14 years. We're in over 500 500 schools throughout Wisconsin. We treat over 26,000 kids three times throughout that year. So, we know the process that works. We know we've been doing it for a long time.
010It's a welloiled machine. We're open to ideas, but we also know what works. and we know that we want to get in and take care of these kids. And we've already we've already had eight visits at your school this year. And that's not including the two that in December that got um cancelled due to the pause. So, we're there almost every month trying to make sure we can take care of everybody as best we can. Um when we are taking care of the kids, like I said, anyone on our list has an enrollment form. We don't see any child that was not on our list. If they're not on our list, we don't see them. So we have the printed enroll enrollment form that we can provide. We also do triple identity checks to make
011sure we have the right child. We when we go and get the child, we confirm with the teacher. Then we also confirm with the child their name. We confirm their grade. We confirm their birthday. So we ensure that we make sure we have the right child. And like I said, if that child is not on the list, we don't ever see a child that day unless the parent works at the school and they have signed a consent form that day. That would be an add-on. But beyond that, if the child's not on the list, we're not seeing them. So, we don't it's not just a line up kids and we're seeing everybody that day. We specifically will go to that classroom or the nurse or whoever our contact person that helps us will go to
012the classroom or call the classroom and ask for that specific child. So, um we do try and make sure we do three to four checks on identity, three at a minimum to make sure we are bringing in the right child. Um, and as I said, those children never anyone that's not does not have a consent does not make it on the list. Um, I just want to make sure that I put all that information in your packets. You can go back through and see all the different problems that are caused when we stop taking care of these kids. It's not just so they can have a cleaning. It's just to also make sure that they're also healthy. Everything starts with your mouth. They can't eat their lunch. they can't do all of those things that
013trickles down all day to the rest of their day to their happiness to their social and emotional and mental state and physical when they are not healthy. So we are there to just try and help remove all those barriers as best we can and as we've been in an organization for 14 years we have seen this is the best route that is >> all right sounds good appreciate visiting us tonight putting this information together and we'll definitely continue to uh look at this as we analyze the program. Thank you. >> All right. We have uh an agenda we'd like to use this evening. If I could have a motion for adoption. >> Also move. >> Second. >> Motion a second to adopt the agenda for this evening. All in favor say I. >> I. >>
014All those not same sign. >> All right. Right, that moves us on to 8.1 uh reports by admin school of the month. We have the high school team this evening. Welcome. [snorts] All right. Well, thanks for having us tonight. We're excited to showcase some things at BDHS. Um the team is here to help assist as well. Um we look forward to um giving you some good information for tonight. So, school of the month, I'll start our slide presentation here. Of course, we want to start with our mission and our vision. um that really guides us what we do and and helps us stay focused and true to what we need to do every day for kids. Our mission is to continue to create a safe, inclusive, effective learning environment that empowers students to reach their
015greatest potential through abundant opportunities. Our vision to prepare and motivate students for a rapidly changing world by fostering critical thinking skills, a global perspective, and a respect for core values of perseverance, responsibility, integrity, diversity, and engagements. engagement. Students will experience success today and be prepared for tomorrow. So, we really try to live by this every day, demonstrate and model that um with everything that we do, especially with our decision- making. That leads us right into BD pride, which is a really um the foundation of our core values in school. Um perseverance, responsibility, integrity, diversity, and engagement. Um really promoting this with our students and our staff. um engaging students and staff in that because this is how we want to live so to speak at Beaver Dam High School. Uh we do acknowledge students that
016are demonstrating these core values on a daily basis. We have monthly uh drawings and a and recognitions for our kids um to earn certain things when they're demonstrating this. And again, really a foundational aspect of Beaver Dam High School that we take a lot of pride in. Um this was developed a few years ago um by a lot of our teachers and incorporating this in our building. Our current enrollment as of last week um you can see we're at a total of 988 students. Um our seniors are our biggest class right now. That's down a little bit from previous years. Um so we're currently at 988 overall with our enrollment. The next portion of our presentation will get into some of the uh school success plan goals. You'll see that coming up here next. And
017I will turn it over to Mrs. Kashman to lead us through the ELA school success plan goals. [snorts] So this school year we split up our uh academic goals depending on grade band. So you'll see there's a goal for grades nine and 10 and then a goal for grade 11. So, our desired state for grade 9 and 10 in ELA is um 49% proficient or advanced as measured by the preac secure. For 11th graders in ELA, we're looking at a 48% desired state. Um that will be students who are proficient and advanced as measured by ACT ELA assessment. Um we split these up this year because there is a little bit different measures between the preac and ACT. They're all part of the same system, but it just kind of made more sp uh sense
018to split up those grade bands, especially because we do want to see the ninth and tth graders and their performance and track that and set goals for them as well, not just our 11th graders. [snorts] Some action steps that we've been engaged in this year, a big one is ACT prep embedded into all content areas for students in grades 9 and through 11. Um teachers have autonomy to decide what that looks like for their classroom. what does this look like for the content area? Uh we ask teachers to track their ACT prep um at least twice per month where they fill out a form, they describe um what that prep looks like um and then it comes to us as an admin team where we review it. Um it's been really great to see some
019of their creative prep ideas. Um some uh incorporate, you know, hands-on activities into ACT prep. Some do um practice questions that are consistent each day, but again, teachers have the autonomy um to determine what that looks like in their particular classroom. Another exciting action step that we've engaged in this school year is really focusing on that fidelity. This is our second year with um the recommendation um that and what's been happening in the ELA classrooms is that students complete at least two activities per week and they have been really strong with managing that completion. Another thing that we did this fall um is with the ELA team is we did a really strong deep dive and looked at those beginning of the year fall assessments, compared them to last year's preac and the ELA team
020um determine action steps from there based on the beginning of the year data. um what are things that they could do in their classrooms um with either small groups or individual students um to increase uh those test scores and then they incorporate that into daily instruction or they might be pulling groups at uh windtime. Um and that's been really exciting to see them use that data and incorporate it into their classrooms. Uh for our math area, um very similar to um ELA as well, uh we have broken down into two separate goals. 58% of students in ninth and tth grade will be proficient as measured on the preac. And then 48% of our 11th graders measured proficient as um on the ACT. So this is a 5% increase from last year. Um pretty aggressive and
021lofty. We talked about this in August, I think, that we were going to set the bar a little bit even higher uh with a 5% gain. Um but we feel like with action steps and things we put in place that it's definitely achievable for our students and our staff. Um so again, similar to ELA, you can see there's KPI connections there as well of how that all folds in together um accordingly. Uh the action steps, we have two of them that are same as ELA. EXL Fidelity as well as ACT prep. Uh one thing with Fidelity that we're doing this year that was different from last year is you heard Mrs. Cashman mentioned the deep dive in the fall of of the data and really meeting with our departments and looking through that what are
022some action steps and measurable outcomes that we can achieve. So that was different really bringing that data to the ta table and having those conversations. And I have to say our teachers were very receptive to that. That was a little bit new process. U but understanding that we need to do that because it's one thing to take a diagnostic test but then it's like what do you do with the data because that's the important piece. What adjustments and things that we do differently. So feeling confident about that. Um an example with ACT prep um that I have seen in our math classes um where it's a collaborative experience where a student a group of students is given ACT prompt um they have to collaborate work on that problem together they have to share their thinking
023with each other then they share out how they solve that problem with the rest of the class um so again really embedding it so it's not like a separate activity for ACT prep it's something that becomes a habit ELA and math folks are doing this on a more regular basis um but we're doing that across across all content areas because it's not just ELA and math to raise our achievement scores. We have to have a collective effort with everybody. So, a little bit different approach there, too. But excited to see, you know, how those results shake out when the time comes. Now, we'll share some of our AXL progress from fall to winter. So, we've just completed our winter diagnostic. Uh we started that before the holiday break. Uh Mrs. Cashman will lead us into
024the ELA comparison data. So, we've seen some great gains from fall to winter. As you can see, uh fall data is in yellow and then the winter data is in green. The thick black lines um with the numbers that indicates the national average. Um so, where are we compared on a national level? Um and again, you can see the grades are at the bottom, scale score on the left hand side. Um we have seen some some pretty great dr jump jumps from fall to winter which is about only three months. Um so it shows that those focused and intentional action steps being delivered on a consistent basis is making a big difference. Every single grade um saw some type of growth. >> So the national average is the average for the end of the year.
025>> Um no it's actually the average for winter. >> Okay. >> So it increases. So the fall averages are not included. These are the winter averages. Um but Yep. And at the end of the year they will be slightly higher. >> Okay. >> So you can see here's our math data from fall to winter and and just a reminder it's one data point. It's a snapshot in time, right? Um but it helps us drive conversations in instruction or adjustments, but it's one data point. Um there's definitely some positive trends here as well with our math um scores here in in the winter. Um which is very encouraging. Um you can see where the national average is and that national average is comprised of hundreds of thousands of students across all the United States. We're not
026able to compare within state of Wisconsin because it's norm reference from a from a global perspective in the United States. Uh but we wanted to give you some context to see how do we compare to other students across the United States. So, some encouraging data there. Uh, typical growth tells us is about 10 points per month. So, if we're seeing about a 30 30 to 40% or 30 to 40 um point gain, that would be typical growth. You can see there's um the ninth grade and 11th grade is a little bit above that. Uh 10th grade pretty close, but 10th grade, if you notice, in the fall, um started out at a little bit higher level with a scale score there, too. So sometimes you don't see maybe as much growth at that at that
027stage. Uh but we still have some work to do with all the grades of course. So but encouraging but again just caution with data. It's one snapshot in time. Um we'll do another diagnostic test in the spring. Okay. And now I'll turn it over to Mrs. Dugan. She will talk about our goal three. >> All right. So our goal three is um focused on engagement and connectedness. Um, our desired state is 11% or less of our ninth graders will be chronically absent by the end of the school year this year. Uh, we started out they were 16% last year. So, this is definitely um a a nice goal for us to meet. It's 5% again. Our current rate um as of Monday was is last Monday, sorry, is 10%. So, we are meeting that. we
028are meeting it by 1% so we're we're really staying on top of them in order to continue that uh trend. Also by the end of the school year we'll record a favorable school climate rate of 43% demonstrating an improvement of 5% over last year. Um we're currently at a 39% right now. So, we're really nailing that goal and once again we are going [clears throat] to be um really focused and staying on top of that as well. Our next progress check will be in early February for that. Um also listed are those KPI connections and then some action steps that we're working on. um that ongoing professional development is the topic of a school climate with staff and implementing um that of learning. Uh so how we're doing that is I'm I'm leading a four
029fourpart presentation for the professional development that is from the book every student every day. Um the main topics include like giving precise directions to students, uh using positive narration, implementing accountability systems, and building lifealtering relationships with students. The second action step is the direct intervention with subgroup students and students who have historically shown chronic absenteeism through our attendance task force team. So this is new to the high school this year. We've created a task force team, attendance task force team. We meet once a month. Um the first thing we do is obviously present current data uh with you know really focusing on that sub subgroup of those 9th graders. Um we have currently assigned task task force team members um to provide tier three interventions with those students that are showing up um on that
030report as uh being chronically absent. Um, we're also sending postcards to the students that are teetering on that. So before they get to that chronic absenteeism percentage, we are sending postcards to, you know, make that connection that we're happy to have you in school, you know, make a positive comment and to kind of keep up that that good work. Um, during those tier three interventions, I want to go back to that. during those two tier three interventions, what our main focus is on is to find like the root of what their attendance is. You know, sometimes it's it's just a it's a transportation issue [clears throat] and you know, what can we do to work with the family um to to get the student there? Um sometimes it is because the the parent, the caregiver
031is at work already by the time the student is supposed to go to school, so they don't have somebody waking them up. So what can we do to provide them um an alarm clock or you know just it could be something so little. So what we're doing is really focusing on that relationship building and finding the root of the problem and then you know kind of spiderwebing from there on on what we can do to to provide resources for that for those students. And now I'm going to pass it over to Mr. Gerber. Good evening everyone. Uh so school engagement in action. I've talked to you guys a couple times about uh where we are with our fall uh participation rates at the high school. I'll be coming back again and talking about winter, but
032this just kind of sums things up. We do know that kids do better in school, whether that's attendance, grades, discipline wise, when they are engaged with the school beyond just a classroom. So getting them connected whether that is a sport, performing art, a club or some sort of activity. So going back and looking at data from this year so far, fall and winter combined, 613 individuals at the high school are involved with at least one activity. That's pretty impressive when you consider that our enrollment is at 9.88. Um again, that includes sports, performing arts, clubs, and organizations so far. We also know that we'll have a number of students who are out for trap shooting. That's spring only and that's all they do. So, that number will increase. We also know we have uh individuals
033in the spring play which will be added in. That's going to be going on here pretty quick as well as some of our spring sports. So, that number can still increase which is really exciting. Last year as a whole, we're at 58%. So, we're all already way beyond where we were in terms of participation. So, that's outstanding. Um, if you want to break it down in terms of gender, we have 322 male students at the high school that are involved in something uh compared with 291 female students um in their class. Again, when we talk to students, when I talk to students at the beginning of the year, we're not pushing get involved with a sport, get involved with a club, get involved with a a performing art, is get involved with something, try something
034out. When we talk with freshmen, again, our our focus group for attendance, we're really pushing hard on get involved with multiple things. Find something you can latch on to where school is something you want to be at uh that you can connect with adults outside of the classroom with with other students from different areas. And again, that connectiveness uh improves our school culture, our climate, and ultimately our results. Um again I'm comparing our current percentages to last year. So right now we've already matched uh the uh percentages from last year's full year. So again I inc I believe that those numbers will increase which is very very good at a time when we're seeing across the state less and less participation by kids. We're seeing an increase here in Beaver Dam. Excuse me. Knew that
035was coming. um some community service and outreach projects. Of course, all of our athletic groups participate in some form of community service throughout the year. We've talked a little bit about that. Uh but just over the holiday, just wanted to highlight three of our clubs and organizations. So, the FCCLA, if you saw it, uh they made 65 different stockings which were donated to the Beaver Dam playground movement. Pretty awesome event there. Uh the FFA was once again involved with Santa's holiday adventure where they brought kids into the high school and they got to hang out with the animals in in John's room and and it was a great experience there. And then Key Club did a ton of different things um between being bell ringers uh participating in the Santa's home hometown holiday adventure, the
036blanket making shop with a cop and Santa night at Prairie View. So, our kids are getting out and making an impact in our community um and making connections with our people. And then I don't know why this uh other one is highlighted in green. It was just happened that way. But this Thursday between 4:30 and 6:30, if you're not doing anything, uh Pasa with the Purpose will be at the high school. We have a basketball game at home. Uh so come for some P, stay for the game, and it's going uh proceeds are going to the John Moser fund um in in cooperation with WBEV. So a nice uh community tiein with what we're already doing. Our YA participation is something else that we're really proud of here in Beaver Dam. Um we have 30
037students currently registered with youth apprenticeships in various fields. You can see all of those there, but I'd like to highlight specifically our hospitality and food beverage, which has always been strong, as well as our health and nursing um areas. And I would also like to highlight um marketing and professional sales. Just over the weekend, our DECA group competed at their uh districts and did very well. And we have some individuals that'll be qualifying to nationals. Um our DECA group continuously has individuals achieving at a high rate. We've had kids qualifying to the national tournament in Orlando uh each and every year. So, pretty proud of that group. And then some pictures. Uh these pictures come from homecoming. Uh no donkey basketball here. >> Good call. >> Um [laughter] on the left is Halloween at the
038high school. Had a ton of kids participate in that. Uh the uh picture on the right is Key Club's food drive which raised a ton of money again um and and and their efforts have been pretty amazing over the last couple years. On the left we have a guest chef that came in um worked with Miss Shor's group in the lab and then was out um making uh different dishes as part of the lunch uh options during the day. So what a sweet setup that was that day. Um, on the right is a physics lab. Um, that's way beyond me, so I can't even [laughter] something to do with nails balance. [laughter] On the left is um is uh NHS accepting a donation from the American Legion, continuing our our relationship with them. And then
039our last picture there on the right uh is a picture of the um Sackle scrimmage afterwards um in a great uh event that's hosted yearly in honor of Meg Sackle for uh all students to work together as part of our project unifi efforts. And with that, thank you. And I'll turn over questions to John [laughter] >> or anybody else for that matter. >> Any questions from school board? >> Have one question. Sure. When is the ACT given >> in March? >> March. >> I believe it's March 10th this year. And then the preac test will be in early April. >> And that would be freshman and sophomores. >> What was the time? What was the time window for the pasta with the purpose? 4:30 to 6:30, I believe. >> Yes. >> I started putting in
040my phone and I didn't move fast enough before the slide changed. >> Put it back up there for you, Joanne. So, there you go. 4:30 to 6:30. So, >> any other questions for the team? >> Um, yeah. Hey, I just want to uh let you guys know how how proud I am of uh your team, of the staff. Um, our visit the other day I thought was absolutely incredible. Um, you know, just a lot of the things that I that I saw walking through your through our school were were just top-notch in my opinion. The the student engagement, I think when you show that EXL data, I think that really reflects on exactly what I saw in those classrooms about you. I mean, we're talking uh whether it was uh chemistry or egg or applied
041metals. I mean, you're talking, you know, I just saw a lot of engaged students. Um, really looked eager to learn and uh seemed like they were you, like I say, I mean, the engagement was was was spoton. >> Um, I know you showed me a couple times of walking through some of those classrooms about the ACT prep and um, incorporating that into the daily uh, lessons. I think that's a great idea. Uh, I'd have to imagine we're going to get some great results from from uh, uh, doing something like that. And then just a couple of the other um things that that you know like the mission of perseverance, responsibility, um student and family connectedness, integrity, and attendance. I mean the the schoolwork is obviously absolutely important, but we're also um you know growing young
042adults that that will be going out into the real world and and will be independent. And uh from my seat, you know, those are some of the most important things that I think we can do uh to help our young students grow and uh and become independent. Um so again, I just I really uh was impressed and you guys keep up the good work. All right. Appreciate it. >> Thank you. Appreciate the feedback. >> Thank you. >> Anybody else? Dian Carter, this is like a unique opportunity for you to like ask a question or provide a comment. [laughter] >> I didn't final exam week. >> I did not tell them to answer that way. Chad just >> we do meet and prep for the board meeting prior, but I did not say anything [laughter] regarding
043that. So, they'll do a >> So, but thank you. Appreciate the time. [laughter] Appreciate the feedback. >> Good job. Thank you. [applause] >> All right, we'll move on to 8.2 open enrollment space availability. >> It's really perfect timing for me to present on open enrollment after the high school team presented because I think any viewers watching might be interested in this information because they might want to open enroll. >> Okay. So, as you know, each January in accordance with board policy, we um review and establish availability of open space um for enrollment space for the upcoming school year. In determining space for the 20 26 27 school year, we considered many factors. So, we look at um current class sizes, we look at existing staffing levels, projected enrollment, and studenttoteer ratios. Okay. So, based on
044the review of that data, um, and it's also detailed in your board materials, we are able to offer open enrollment spaces in grades 4K through grade 11 next school year. When we reviewing the space avail space availability for students with disabilities, we look very closely at their instructional minutes as outlined in the current IEPs. We look at the related services that are required. We look at our current staffing um projected enrollment again for students um that receiving special education services and then based on that information we generally do not have open enrollment space for students with IEPs for the upcoming school year. One exception though is that this year for students whose IEPs or the upcoming school year, you know, for current open enrollment applicants, um if they have an IEP that is limited to
045speech and language services only, we do have some availability. Okay. So, as always, any families with questions, as I anticipate there will be some because of the notoriety and the exceptional presentation by the high school team, um they're encouraged to contact us and we can help them walk through any questions that they have if they contact um district office and we can help them walk through that process if they're interested in open enrollment. >> So, can you say again what that timeline is? >> Oh, nope. I didn't mention the timeline. I think it starts in I want to say April. It ends April 30th. Ends April 30th. Okay. There's always there's a different enrollment window after that with different um criteria. Um >> yeah, >> I would have to >> traditional open enrollments February 2nd
046through April 30th. Okay. >> Um but if for some reason something happens and um you know there they want uh to be considered for the alternative open enrollment time period uh there still is opportunities to open enroll outside of April 30th. Um but we would encourage people to reach out. Uh we're always happy to, you know, give tours, have conversations, talk about how great our schools are and and answer any questions people have. >> Thank you. >> Any other questions? Otherwise, uh, look for a motion. >> I'll move to approve the open enrollment space availability for 2026 and 2027 as presented. >> Second. >> All right. Motion and a couple seconds to approve the open enrollment space availability for 2627. All in favor say I. >> I. >> All those not, same sign. >> All
047right. Thank you. All right, [clears throat] moving on to uh 9.1. We have our uh board of education student reps, Carter and Dionara. Turn it over to you. >> All right. So, to begin, auditions for our spring play, The Greek Mythology Olympia Ganza, began on Tuesday, January 6th at 6:30 p.m. in the auditorium. Additional auditions were held after school on Wednesday, January 7th. Students auditioned for all onstage roles or to help behind the scenes with props, costumes, set building, lighting, and sound. Given how successful Brigadeon was, we're excited to see the spring one. Uh this past Saturday, members of DECA traveled to Deorest High School where they competed in the District 3 competition. Out of our 18 students, we had five that received awards. Olivia Mlanathan, Luca Schrader, Jackson Brooks, Aiden Jurgen, and Darren Theal.
048Uh congratulations to everyone who participated and we are looking forward to see their continued success as they move on in state and hopefully the national competitions. >> Uh Mr. Gerber basically did some of my job for me talking about pass with a purpose. But I'll say I'll just say it again for you guys so you guys can actually go. Nine student organizations including DECA, HOSA National Honors Society, Key Club, FCCLA, FFA, Skills USA, and Student Council, and the National Technical Honor Society will participate in POSA with a purpose. A spaghetti dinner fundraiser where 100% of the profits will go towards the John Moses Children Radio. This event is scheduled for Thursday, January 15th, and is not only open to students, but it's also open to community members who are encouraged to join in supporting this
049important cause. Uh the fundraiser provides an opportunity for students and the local community to come together and raise funds to help children in need. >> Also, the senior class blood drive is planned for this Wednesday, January 14th, and students ages 16 and older are encouraged to donate. Uh community members are also invited. If they are interested, you can register by visiting redcross.org/giveblood and then you just type in our zip code and it'll bring you up to Beaverdam High School and you can select a time slot. It's super easy. Then that day you come in, it takes usually around 30 minutes or so and you're in and out. In athletics, boys and girls basketball are both ranking within the top 10 of Division 2 teams and are both close to leading the Badger Large Conference. Also,
050the wrestling team traveled to two different meets this weekend. The girls visited Mosquo and the boys sock prairie. Finally, girls hockey is having a very successful season with seven wins and hopefully more to come. As Mr. Gerber also said, FCCLA gave 60 stockings to the Playground Movement, which is an organization that um gives gifts back to the community. We also had all of our ac capella groups come and sing for them for I think about two hours, which was really great to hear if they usually don't go to their concerts, so we're really proud of them for giving back to such a big um Christmas community event. And to close, we would like to wish all high school students the best of luck as they prepare for finals at the end of this week and
051continued success in the second semester. >> I know I'll need it. [laughter] >> Any questions, comments? >> No. Nice job. >> Yeah, I'll just say too, as I kind of mentioned uh in the presentation, really proud of you guys uh as student leaders. I think um just again in your building the attitude of the students I thought was topnotch. Um no matter what classroom we went into just a lot of smiles, a lot of a lot of questions being asked uh just all around good attitudes and so uh commend you all for that and uh keep up the good work. >> Thank you. >> All right. Uh 9.2 operations committee. >> Okay. operations did not meet any time recently. We pass we had talked about all the um the minutes that we had for the
052earlier time. So, um I would ask whether not, uh John or Joanne have anything to talk about as far as the referendum projects monthly update goes or any changes, anything you'd like to report? >> No, they're just meeting on site now and I attended one meeting for that, but there you can drive by. You can see it going up. I'm sure that they have more details on that. I see you standing there. I uh I actually took a site tour end of December. Mr. Dphano, I asked if I could walk the site. So, we spent some time out there and and uh w seen them where they were pouring the footings and how the process of heating it up with the concrete and and and all that. And you know, you look sit at the
053meeting, look at the building, we designed it, but then you actually get on the ground and you look at it where it's going to go out. It's going to be one big building. and uh you know saw where the water retention ponds were dug and things like that and massive top sill piles the piece of property Lombardi Street when they get rid of that uh spread all that top so out some be picking a lot of stones [laughter] I see quite a few of them laying out there I know there's going to be quite a few of them in that pile so but it's been moving along really good so the weather's been pretty cooperative it was a little we were out there after we had all that rain that night before so there wasn't
054much work going on it was kind of messy and sloppy out there, but I see they are really going at her again today or today and last week. So, things seem to be moving along. >> I thought the high school reps wanted a true agricultural stone picking experience. [laughter] >> There you go. Maybe that. >> And what about Washington, the things going on there? And >> the cafeteria uh the new cafeteria opened um when they came back from winter break. And so they've created a temporary hallway to get from the building through the area that still is currently being renovated to the new commons area. >> Okay. Great. Ryan, do you have anything to add on any of this information? >> Yeah, I would just echo John's comments on the middle school. Uh the site
055work there is going extremely well. Um obviously excavating for the footings and for the building foundation is taking place uh every week. Um all the private water manes have been completed for that site. Uh back fill is being put in at completed foundation walls and other fill is used as needed for grading throughout the entire site. Um rebar and sleeves are being placed in the footing foundation walls and a big piece of what's going on now is just the waterproofing on the foundation walls that have been already poured. Um bids and contracts continue to come in at or below our initial estimates uh which is positive and we currently have three to four community members actively working on the site um full-time. Uh Washington, as Joanne said, the commons edition did open last week. Um
056and so the addition of the vestibule entrance are complete with the exception of some hot wells in the kitchen which are going to be installed on Monday the 19th. Um the health inspection for the kitchen was passed just after Christmas over winter break. Uh [clears throat] we are currently getting pricing on new cafeteria tables for that will be installed over the summer for that location and the construction on the new wall in the old commons to create a new hallway and separate the remodel from the current occupants which would be our students and staff. um that was completed and work has commenced on the new art and music rooms and we're anticipating a mid to late February uh completion for for those two classrooms. Uh as far as the district projects go, we're at a
057little bit of a standstill in terms of construction. Um but the binder layer was laid down prior to the winter storm shortly after Thanksgiving um for the high school athletic parking lot. Um the final coating will take place in the spring. Uh dependent on weather. Uh the old football field lights and poles are scheduled to be taken down next week. Uh we're waiting for the ground to refreeze and it looks like the weather's going to cooperate. So we anticipate that being done uh mid to late next week. Uh electrical work is currently waiting on a panel. Once that panel comes in, they have four days of work and then the electric electric at the high school um athletic complex will be will be done and then final landscaping will take place in the spring and
058the facilities the facilities department and I have been working on RFPs uh for Lincoln and Washington playgrounds which were released last week. Uh those are due on February 6th and we're continuing to work with CG Schmidt uh in partnership on the site work at Pur Review in Lincoln that will take place this summer. >> I did uh happen after the meeting that we had at the trailer. I stopped by Washington School and did a tour with the the project manager that was there and that comments I just just needed to say that that was really designed beautifully that that's really going to be an asset to the community as well as Washington School to have that space. um so close to the athletic fields and with parking and with its own restrooms, it's really going
059to be an asset for the community's use as well. So, [snorts] >> I got a question. Are those the lights that are being taken down, are those being repurposed by any chance? sold. >> Typically, part of the fee for how that comes, you know, for what is charged to bring those down is incorporated into likely what they're actually going to be able to get for the material for the steel, for example. Um, I don't know what 1980 steel goes for right now or what they'd be able to use it for. um those poles and the lights I don't think are u they'll they won't be able to repurpose those 1980 >> H hallogens >> but I know that the steel they're going to probably get something for that that's part of that's part of the
060cost that we got >> if that makes sense. Yeah. And uh just a note that um the monthly update for uh the public is posted on our website for any of the referendum up uh projects and what's happening. So anybody listening who wants to follow up on that, check the website and you'll be able to find that. That's all I have. >> All right. Uh teaching and learning did not meet either. >> All right. And we have uh committee meetings coming up here in uh the end of this month. 26th 26th um 9.4 [clears throat] we did uh have a workshop. Um the board got together on December 15th uh for a special meeting workshop. The purpose of the workshop was to regground continuous improvement efforts and discuss feedback from engagement efforts and how that
061will inform work moving forward. So if you remember our uh strategic plan really uh encompasses four key accountability areas, learning and academics, finance, operations and facilities, safety and health safe and healthy schools and engagement and connectedness. And so underneath each of those, you're going to have key performance indicators. And so part of what uh the administration is is doing right now is going through and having uh community engagement sessions around the key performance areas. Um specific to this workshop um there was feedback provided from the survey specific to learning and academics um from the engagement sessions uh implications for strategic planning and continuous improvement priorities and potential plan adjustments. So after that uh presentation uh the board uh did have a decent amount of feedback and conversation um about uh potential uh next steps forward.
062Um with that being said, I'd open it up to the board for any other comments uh that they might have in addition to what we talked about during the workshop. We had such a good conversation. >> The plans coming along. We look forward to seeing the final plan. >> Yeah. All right. Um 9.5 John. So in our packet, you should have the WSB proposed 2026 resolutions. So, at the convention next week, I'll be representing our district and voting on those resolutions. So, I would encourage all of you to read through them and if there's anything that sticks out in any way you want me to uh vote, please let me know. Um otherwise, like we've done in the past, it'll be at my discretion, I guess, unless you guys say say anything else. Um there's
063all kinds of stuff in in there. Um from revisions of the school report card to funding to WIA policym there's a total of 12 resolutions. Um so um read through them and questions concerns feel free to reach out and otherwise I'd if you got any other different ideas or guidance for me I greatly appreciate it because I am representing us as a whole group. So, >> all right. Thank you, John. Uh 9.6 board engagement recognitions. Opportunity for the board to share out uh engagement opportunities they were involved with and any recognitions. So, with that, it opened up to the board. I had the opportunity to catch the good old ac capella on one of their on their great Christmas tour. Um they came and sang at the Kuanas lunch and it was really as always
064nice to see them and just to see how much fun they have performing um and of course a great performance. A couple of unusual experiences I had this month. I um was invited to speak at leadership Beaver Dam's government day. I am an alumni of leadership, the leadership beaver program and they um invited us to come and talk about not just our experience um of what it means to be on the school board but our experience as board members and I represented the Beaverdam um school board. John was there also representing county board so he was also talking about schoolboard stuff too and it was really nice. the the class had great questions um and it was a good opportunity for us to share the work that we do here and how we do it
065um and really what it means to be on school board. So that was a great day. The second opportunity I had, I was invited by um the architects for our project to come and speak to a small group at CISA 1 of districts that are going through facility studies just because I've been on the board like for a while. Um I remember a time when we did not have a strong facilities plan when we went through the first facilities plan and I identified some things that were crisis that we had to address right away and then as we've gone through and I think what I really wanted to bring back to you from that is um they asked me to come because Beaver Dam is doing an exceptional job with our facilities and our facilities
066management and uh they really wanted to kind of show us as an example of what happens when you have um a district with a strong superintendent, strong board, strong plan, and what's possible. So, that's what I wanted to share with you from that. They said, "You don't realize how good you are." I'm like, "Oh, [clears throat] thanks." [laughter] >> Pat on the back, right? >> Yeah. Right. That doesn't happen every day. >> All right. Anybody else? >> Um, a while [clears throat] ago, we had approved the some of the choir kids to go to Iowa for an overnight trip. That was actually on YouTube earlier before the board meeting. I was able to watch that choir concert. There's a thousand kids singing. Yes. Was it was pretty fantastic. And then um Friday night I went
067to the community theater. They had area high school kids. They call it the winter repatory company and they were doing Shakespeare which is not easy but uh they were really into it. So that was also really great to see those kids. Just want to recognize the high school again. Thanks for your time um showing us around. Um it's always I always say this, but it's always great to visit the classrooms and just see all the great things that are happening. The um like re brought up the engagement from the students. It's just wonderful to see that. Um just a just a lot of good things happening in our school buildings. So thanks thanks for that. Thanks for your time. on that morning. Um, I also like to recognize the FFA students that help every month
068with the Second Harvest mobile food pantry bright and early. Uh, this month it was snowing pretty hard and they were out there uh moving food around, moving pallets. So, appreciate their efforts. Only [clears throat] thing I had is um the uh coffee chat at the high school and whoever made them uh the muffins >> did a heck of a job. I had four four to choose from. Thought >> you said you had four. >> No, no, [laughter] I I limited myself to one, but there was four different options to choose from. And um just that cream cheese frosting is always, you know, gets my attention, so that's what I went with. But I'm not sure who made them, but thank you for the wonderful job. >> It's Taher, isn't it? >> Ter, >> they are
069amazing. >> Tire. >> Um, I I just wanted to really uh highlight and recognize all the community members that came out last Thursday night for the community engagement session on safe and healthy schools. We had it at u at the high school. There's a lot of different things going on at the high school or in the area across the street. um and uh that that paid dividends. So, we had a number of students go through um and participate in the feedback. Um tons of parents uh a few different community members that came in as well. But overall um our our best community engagement session that we've had. So, it was great and we'll look to replicate that experience again for um next month's uh regarding engagement connectedness likely too. So that's a heads up to
070you Gerber because you'll probably have to coordinate the facility use. So thank you in advance. Um but everybody that was there too did a did a great job uh that helped out with the event. So it was just really good to get a lot of great feedback. Um and um just a reminder too that we use that feedback to identify key themes um and and efforts that then we survey back out on a larger scale to even get more feedback and dial into even more details. And that again um helps contribute to our uh key performance indicators, our key accountability areas, and will sharpen the sword for our strategic plan and continuous improvement and give the board um a nice set of measurable uh indicators that they can uh work with administration on uh monitoring
071and and helping make Beaver Dam Unified School District the best it can be. >> I'm done. Yeah, I'm done. >> Can Can I add one more thing? I'm sorry. Go ahead. I just want to say a big thank you to the um crossing guards that we have that that are working every day, especially in this type of weather, this cold, rainy, snowy weather. Um just a huge thank you to every one of them folks. >> Yeah, thank you for that. >> I move the board recess into close session pursuant to Wisconsin statute 19.85 25 current one C to discuss and take action if appropriate regarding employment pro promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility specifically to discuss the appointment of an impartial
072hearing officer for an employee discipline grievance found under board policy 3340 and section 4 of the employee handbook [snorts] discuss specific employees Second. >> I have a motion and a second to move into close session. The roll call vote, please. >> Yes. >> Mason, >> yes. >> Schultz. >> Yes. >> All right. We will move into close session. And we back momentarily. open session. >> Mark, >> um I have um a motion here. I move that the board appoint Ryan Heayen as the impartial hearing officer for purposes of presiding over pending employee discipline grievance filed under board policy 3340 and section 4 of the employee handbook and also approve the appointment of Molina Pondic as the backup impartial hearing officer should Ryan Hayen be unable to fulfill the role of impartial hearing officer in this
073matter. >> Second. >> All right, we have a motion, a second. Uh, roll call vote. >> John, >> yes. >> Mary, >> yes. >> Mason, >> yes. >> Isaac, >> yes. >> All right. Thank you, Marge. District Policy and Guidelines 12.1 >> 12.1 uh for you this evening. Uh we have two um we have one resignation and one retirement for your consideration. >> I move the board approve the resignation and retirement as presented. >> Second. >> Motion a second to approve the resignation and retirement as presented. All in favor say I. >> I. All those not same sign. Uh thank you. We have uh one leave of absence for your consideration. >> I move the board approve the leave of absence as presented. >> Second. >> Motion a second then to approve the leave of
074absence as presented. All in favor say I. >> All those not same sign. And I would request the board approve the appointment of Aaron Torres as an EL teacher at Jefferson Elementary School um from January 21st through the end of the school year. >> I move the board approve the appointment as presented. >> Second. >> Motion a second to approve the appointment as presented. Roll call vote, please. >> Yes. Yes. >> Yes. >> All right. 12.4. Administrative contracts. >> Good evening. I'm requesting that the uh board consider the approval of administrator contracts for 26 28 2026 through 2028 for Ryan Gerber, Abby Schmidt, Tiffany Span Holtz, and Nicole White. Uh those would take effect July 1 of 2026. I move the board approve the administrator contacts for 2026 2028 for Ryan Gerber, Abby Schmidtz, Tiffany
075Spanholtz, and Nicole White effective July 1st, 2026. >> Second. >> All right, we have a motion in a second to approve the those administrator contracts as presented. Roll call vote, please. >> Yes. Yes. >> Yes. >> All right. Uh payment of claims. >> I move for payment of claims 7,18,69589. >> Second. >> And a motion in a second. We have for payment of claims. Ask for a roll call vote again. >> Yes. Yes. >> Yes. >> And I ask for a motion for adjournment. >> So moved. >> Second. >> Motion and a second for adjournment. All in favor say I. >> I. All those