001All right. Thank you. >> Good. All right. Let's go ahead and get started. I'll call the meeting to order. Ask for roll call, please. >> Here. >> Mason. Dancer >> here. >> Chadley >> here. >> Heather Schultz >> here. >> All right. Join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, we have minutes from the regular meeting June 9 and special meeting June 23. >> I move for approval of the regular meeting minutes from June 9th and the special meeting minutes of June 23rd as written. >> A second. >> All right, we motion a second then for the approval of the regular meeting minutes
002June 9 and special meeting June 23rd. All in favor say I. >> I. >> Not same sign. >> All right. Thank you for all that are in attendance and those that might be listening or watching at home. Appreciate tuning in and being with us this evening. We do not have anybody signed up for public comment. So, we will move forward to um a motion to adopt the agenda. >> So, moved. >> Second. >> All right. Motion and a second then to adopt the agenda this evening. All in favor say I. I. >> All those not same sign. All right. 8.1 2526 preliminary budget. >> Welcome. >> Good evening. >> Share some good news with us. >> Ryan, you want to sit back down? >> I've got news. No, we're we're in a good spot. All
003right. So, uh tonight I'm here to present the 2526 preliminary budget. Uh again, very preliminary. Uh it's fairly it's it's a very conservative preliminary budget um just because we just had our bianial budget from the state was signed less than about 10 days ago. So um it's a lot of information coming in fast um that we weren't privy to prior to July 3rd. So um it's it's preliminary. It will change uh hopefully not a lot but it will change slightly by the time we approve the final one in October. Uh so we'll start by looking at the calendar for the next few months. Uh on July 1st, our equalization aid estimates were released. Um tonight, we will approve the preliminary budget and the preliminary tax levy. In September, I'll present to you cash flow borrowing
004resolution and we'll have our third Friday enrollment count, which drives our revenue limit um and ultimately the majority of our budget. And then in October, the the Wisconsin Department of Revenue uh will issue the equalized value report which um gives us the value of our entire district properties. Uh the equalization aid will be certified on the 15th. The voucher information will come out on the 15th and we'll adopt the original budget and certify the tax levy at the board meeting on October 27th. some revenue impacts from this new bianial that was signed on July 3rd. So, it's called uh Wisconsin 2025 Act 15. Uh again, signed on July 3rd. It increases the per member base by $325 that we knew we were planning on that. That was decided a year ago um when Governor Ivers
005uh issued that. uh but and the low revenue limit ceiling will still be 11,000 in the in this next year. Uh some changes that we need to highlight are the increase in special education categorical aid. So currently the categorical aid is supposed to reimburse 33% of our uh local spending in special ed. Uh it it doesn't cover all of that. This year we're actually getting about 30 and a half% of that 33%. Uh so they upped that to 42% for next year. Um which would give us an increase based on on this year's spending of about $680,000. Now we are not budgeting for 42%. We're going to budget for 39%. Um just to keep that cushion there. Um and be conservative, be fiscally responsible. Uh but but it is calling for 42%. and the per
006pupil categorical aid stays the same at $742 per kid. Uh other adjustments in this new bianial is the increase in the funding amount for uh both regular and special ed open enrollment. Uh that impacts us both on the expense and the revenue side of things. U about a 22% increase for both revenues and expenses. U and our open enrollment is projected this year. Uh they did increase the funding amount for the vouchers uh by $640 per student. Uh there's no new money added in the equalization aid calculation. And a significant but probably not talked about uh piece of this budget is they move the act 12 personal property aid from spendable dollars into the revenue limit formula. So for us that's about $290,000. This year we got it. They just basic it's like just give
007us a check, use it how you wish. Next year that's going to be in the revenue limit formula. So it's um it will help reduce local taxes which is a good thing. Uh but it's not going to impact our budget as as much as we had originally hoped. So uh other other impacts on the revenue limit. Um, so our revenue limit is anticipated to decrease by about $193,000. Uh, that's mostly due to our three-year average of FTE is decreasing. So, this is expected. Um, we will receive a declining enrollment exemption of a little over $800,000. Uh, again, the average is decreasing by about 91 students. And I'm currently budgeting no increase in the number of voucher students, but there is a 5.59% increase in the levy amount for those students due to the increase from
008that bianium budget. Uh equalization aid impacts. Uh so our aid is projected to decrease slightly uh by about $120,000. Um it's relatively flat in the grand scheme of things, less than half a percent. Um and our referendum spending will have a positive impact on this aid as we get to this final certification. A little more on the equalization aid. So this is this is published every year at the beginning of July. It's a slow time. Uh the news and and media kind of run with it. So, it's an estimate. It's still an estimate. We're anticipating it to be relatively flat. Um, but it's an estimate. And these larger schools that uh when they get their final numbers in into DPI, that can swing things fairly significantly based on their spending. Um, and so because right
009now it's based on our budgeted expenditures. Um, but a lot of these schools did not budget in 2425 for passing a referendum like because it wasn't a guarantee. And so then once they passed it, now they're spending money that that wasn't budgeted for. So that could affect our equalization aid talking point. Uh, other pieces of the budget. Uh, so the last bianial budget, the 2325 increase the school levy tax credit. I know we've talked about this for the last two years and how that impacts local taxes. Um so that money was put into this tax credit which definitely does decrease the school taxes uh for the district. However, um had that been put into the formula, it would have actually decreased the mill rate. So it's just a reallocation of funds. Um but that that
010will stay and we will continue to see that credit on your tax bill come November or December. Um and then the The other piece is the equalization aid allocation in this new budget did not increase. So the the aid um the increase for the per pupil the $325 that's all going to be covered by local taxes. So the state's not giving us more money to cover that that increase of the per pupil funding. Uh moving on to expenditures. So some highlights in this year's budget. uh health insurance uh will increase slightly at 3.9%. We're we're really happy with that number. Uh there's a lot of schools that were in the 20% increases. So, um this is this is a good number. Our staff is is relatively healthy and we trend well in the marketplace. So,
011we were happy with a 3.9% increase. Uh dental insurance, a slight increase as well. Um we we're budgeting a 5% increase in transportation and utility costs and right now I currently have a 4% increase in salary to cover all the stipens CPI and level movement for the staff. Uh it a one positive piece of our expenditure budget going into this next year is that we're seeing a fairly significant uh savings in our insurance based on um our decrease in our mod for workers comp. So we'll see about a $45,000 savings in premium and property and liability insurance did not did not jump this year as we had initially expected. So our insurance costs will be down for next year. Looking at the budget as a whole, uh we're looking at $43,86,000 in revenues. Uh $43,86,000
012in expenses, of which include a $25,000 transfer to fund 46 with a balanced budget for 2526. Here's a comparison of our 2425 actual numbers to our our uh preliminary budget for 2526. You can see we're have a slight change in our revenue limit of $12,000. a slight decrease in equalization aid, a slight decrease in the fund 10 levy, and an increase in the all fund levy, which includes our our payment on the new the new referendum that was passed in November. Um, which would put our mill rate as of today at about $711, which is a 23 increase from last year. This is a breakdown. Um, I showed you this slide earlier this spring, but now with the context of what we're expecting our mill rate to be, uh, you could see current year $6.88
013projecting $7.11, which based on 2425 numbers would put us right in line with the state average for K12 school districts. So the recommended action tonight is to approve and adopt the 2526 preliminary budget as presented including the fund 10 levy of 10,870,779 and the total levy of $18,679,970. Any questions? >> Are the health and dental rates locked in for a couple of years or is that just a one year? >> We had rate caps, but this was the last year. The rate cap I one more >> year. >> So, this is one year now going forward. >> As far as like the special ed um aid, why does that not what what um why does that not hit the 33%. So they they take all the spending from the previous year and then they do
014a projected increase on it and then they say we're going to give you 33% of that. You know that's how they allocate the money but it's ultimately it's a set dollar amount. So then if people spend more than what they projected then you get less. So this year for 2425 all the districts in the state exceeded that fairly significantly. So now instead of getting the 33% we're at I think it's 30.6ish. >> And then can you tell me do you know offh hand what the the new voucher amount is for uh I I assume there's two different amounts one for elementary and one for high school or how does that look? >> Yep. So for for 2526 of the voucher for K8 is 10,877 for 912 it would be 13,371 and for special ed it
015would be 16,049. >> Thank you. Any other questions? Otherwise, >> I move we approve and adopt the 2025 2026 preliminary budget as presented, including the fund 10 tax levy of 10,870,779 and the total tax levy of $18,679,970. >> Second. All right, we have a motion and a second then to approve and adopt the 2526 preliminary budget as presented. I ask for a roll call vote, please. >> Yes. >> Heather Schulz, >> yes. >> All right. Thank you. Oh, we got fun 46 transfer. Stay there. >> Go ahead. So, uh, tonight I just would ask the board to approve the annual fund 46 transfer. Um, so this is just the the dollars that go into that savings account for capital um expenses based on our capital improvement plan. Uh, there's we have four years left on
016our hold um before we can spend these dollars, but uh we just would like to continue putting something into it. um it does earn interest so at a fairly significant rate. So that that's been positive. So uh we're we're looking at a $25,000 transfer for the 2425 fiscal year. >> Do you have uh or do you know what that interest the interest rate is different every year? I assume >> it so it's in a money market with a local bank and so it changes daily but it's been consistently over four and a half percent four to five percent for the last year. So perfect. Thank you. >> Any other questions? Otherwise, entertain a motion. >> I'll move the board approve the transfer of 25,000 from the general fund to fund 46. >> Second. >> All
017right, we have a motion and a second then to approve $25,000 from general fund to fund 46. Another roll call vote, please. Mary, >> yes. Yes. >> Marshall. >> Yes. >> All right. Thank you. That brings us to reports by the board of education starting with >> operations committee. >> Um operations um did meet on June 23rd and the majority of things that were discussed at that meeting were exactly what Mr. Cashman has provided us just before uh the update on the 202425 budget and also um the uh talk about uh some of the budget um excuse me the the fund 46 and um the improvement expenses um going forward and the Mr. Mr. Cashman and Mr. Marshall also discussed and shared the revenue projects monthly update for June with uh getting committee feedback. Um
018and our next meeting for the operations is September 22nd, 2025. And at this time I would invite well Joanna is not here but John do you have anything to share on the referendum and projects? >> Um it's probably been three weeks since we met last just with uh July 4th. Um basically at the last meeting we talked about we went through the layout of the school again just to make sure everyone's on the same page. So things are going to flow and look. We did talk about some of the outside work that needs to be done uh regarding field placement, traffic flow, um things of that sort. So we're it's moving along. I believe we meet again on Wednesday, this Wednesday and uh at the next monthly board meeting and we'll have a little bit
019more to add to add to it. >> Ryan, did you have anything to add on? Yeah, I have some updates for the projects that are currently taking place around the district. Um, so in Washington, the phase one edition uh continues to progress with the completion of the MEP installation. Uh, CMU painting is going on inside the new classrooms and they're beginning to wrap up that that part of the project. Uh, Jefferson uh, and Prairie View playgrounds. all the new equipment is installed. The turf is delivered and the turf installers uh started doing the base work last week. Um and they'll continue working on that in the coming week. Uh Jefferson pedestrian paths uh the concrete is scheduled to start excavating on July 17th with tenative completion on July 29th. Uh the Jefferson office continues to
020progress um with electrical roughens and masonry work taking place. Uh we did run into some asbestous that slowed it down, but we're still still scheduled to be completed on time. Uh the ESC ADA and site improvements. Uh as you can see when you walked in tonight, the concrete's been poured. Uh peeper power will be on site on July 17th to bore uh power for the parking lots. Um and concrete bases will be poured early next week. Um and for the high school accessibility and improvements, uh the football and softball lights have been in light bases have been instal installed. Uh we need to do one softball light base left, but the utility relocation has to happen first. >> Okay. Anybody any questions for Ryan? Um, we do, uh, continue to get this great monthly update
021on the referendum projects that is out there for people to to see and to reference if they have any questions going forward. So, thank you for that. >> I did uh, President Preview wanted to elaborate on uh, what Mr. Krauss shared regarding the the site conversation. And so as a followup to that meeting regarding the site layout, site safety, traffic flow, etc., uh Troy Marshall, our district facility and safety officer, coordinated a follow-up meeting with um representatives from the police and fire department. Uh representatives from the sheriff's office were also invited uh to participate. Um but the feedback that we got specifically from the chief and other representatives from the fire department were very very positive um about the layouts. They're very pleased uh with the layout, with the flow, with the traffic. Um which
022was great feedback. There were a couple subtle suggestions that um one of the representatives from the fire department offered up which we uh brought back. They were very easy to make those adjustments to just accommodate some u uh more successful flow of emergency vehicles. Um so uh that was very good feedback. So we're making good progress on that front. Good. Anybody else have anything to add? I know going past the the elementary schools and seeing the ADA accessible playground equipment is kind of neat. I think the kids will that the opportunities there is are great for that. So that's all I have. >> All right, any final questions for Marge? All right, teaching and learning. >> Great. Uh, teaching and learning also met on June 23rd. All of our committee members were present. Um, and
023I was once again selected as the committee chairperson. Uh, Dr. Meyer, director of teaching and learning, and Miss Fonholtz, director of student services, reported on procedural updates and planning for 2025 2026. Dr. Dr. Meyer reviewed the teaching and learning focus and overall focus areas, professional learning plan, and the academic standards for 2025 2026, which the board adopts annually. He provided an overview of the district's curriculum, course guides, and materials, and explained the board annually adopts the curriculum utilizing the standards with the understanding that there are continued processes for development. He explained that some of the courses are current under current revision and will be revised or added as they are complete and shared the curriculum review cycle and the support plan for students who may be at risk. He provided highlights of the long range
024plan for library services development and an overview of the achievement gap reduction program data. Miss Bonholds explained the board will receive annual recommendation to adopt the Wisconsin Department of Public Instruction special education model forms and policies and procedures manual at the July regular board meeting. She presented the annual health service report and the annual seclusion restraint report for 2024 2025 and they reviewed the recommendation that will be presented for action at the July board meeting. Our next committee meeting is also scheduled for September 22nd and Tiffany is here to share with us any questions or items that we have for the instructional we'll start with instructional planning and procedural updates for 2025 2026. Are there any further questions from anyone? No. Okay. Anything on the DPI special ed model forms and policies and procedures annual
025adoption? >> You guys are full of questions coming. >> They must have done a very good job. >> Excellent. Maybe maybe she just wants to talk to us still. >> Yeah. Do you have any share Tiffany any other changes or >> Yeah. You know, one thing that I thought of after I presented at the committee meeting that I didn't um elaborate on um regarding our seclusion and restraint report is that every year we do train new staff on um non-violent crisis intervention, de verbal deescalation and um we also provide annual training for teachers that we know are working with students who might be more inclined to have some escalation. So, I didn't elaborate on that and I just wanted to let you all know that we do that annually and as needed if there are
026teachers that we hire or TAs that we hire that need that training. >> Do you find that happening more in the elementary schools that there are the issues or >> um there there are higher number of seclusion and restraints in our elementary schools than in our high schools? Yes. >> Okay. Anything else? All right. Then I move the board approve the procedural updates and plans for 2025 2026 as required by policy statute. The administration of the Beaverdam Unified School District has the authority to make non-holistic modifications to best meet the needs of our schools staff and students through continuous improvement processes. This approval includes the professional learning plan, annual reading curriculum evaluation, course guides and resources, at risk plan, library services plan, AGR report, adoption of the Wisconsin Department of Public Instruction, special education model
027forms and procedures manual for the 2025 2026 school year, health services report, and seclusion and restraint report. >> Second. All right, we have a motion and a second. Um, we just need all in favor. So, all in favor say I. >> I. >> All those not, same sign. >> All right. >> Okay. And then we have our annual declaration and parent notice of student academic standards. Um, so the school boards are required by state statute to identify the student academic standards adopted by the school board and that will be in effect for the current school year. Uh, the district uses the Wisconsin state standards in the areas of language arts, math, science, and social studies for grades K through 12 and other locally designed standards in all other areas and grade levels. I move the
028board approve the use of the student academic standards as presented for use in designing, delivering, and evaluating curriculum. >> Second. >> All right. A motion and a second. Uh for that, all in favor say I. >> I. >> All those not same sign. >> All right. Just to reiterate again also um for anybody in um in the public that's ever interested on our website and our uh teaching and learning resource um all the information for all the curriculum as well as course guides the flow of that curriculum how it's used how it's implemented is all available for public access at any time. So feel free to visit that website and if you ever have a question you can uh reach out call the district office we'd be happy to help you access it. All right.
029Any other questions for Lisa? All right. Um, we also had a special meeting workshop on June 23rd. Uh, so that meeting was facilitated by Mr. nightsky from season 6 and uh basically the workshop gave the board an opportunity to engage in conversation to continue to move this move the strategic planning process work forward. Uh started out by providing a summary of the board's previous discussion. So there was a previous discussion if you remember on high performing boards. Um he also provided an overview of the process of the strategic plan continuous improvement team and how they utilized that uh to guide uh that and their guiding principles uh that they followed. Um he also explained the basis for the key performance indicators and the specific areas that will be measured. Um, and so those four areas
030when we look at key performance indicators, they will all fall into four basic key accountability areas including learning and academics, finance, operations and facilities, safe and healthy schools and engagement and connectedness. Um, also explained was uh shared engagement opport Um, if uh any opportunities come up in the future for further workshops like this, I think it would be worthwhile to look at. So that's my take on that. >> Any other comments by any board members? >> I'm excited about the process. I think it's uh you know um from what we saw at the workshop, it's uh it's different, new and different. And I think the staff's already put in a lot of work for it on it. And um I'm excited to see how it all comes together. Anybody else? >> Yeah, I just wanted
031to uh articulate a couple of things for uh folks out there. So, as uh President Prevy um stated, there's four key accountability areas with this work. Um learning and academics again being one and finance operations and facilities being two, safe and healthy schools being three, and engagement and connectedness. And as part of that work, uh, we will be rating, um, and sharing with the public essentially in a in a one cheater a snapshot at all times of where we stand. And there's different pieces within those areas that are are weighted. And that's also part of that snapshot um, for the public. But part of the really exciting work that will uh take place throughout the course of this year um is building out those key accountability areas into specific key performance indicators and using the
032the the feedback and the the wisdom of the crowd and the feedback from our community um to really hone in on um learning and academics and what's expected and and how exactly we're going to measure that finance operation facilities etc. So there's going to be u a number of different touch points for various community uh members and parents throughout the course of the year. Uh we've established a draft map of that um which has been shared um with the board uh for context and as part of that work as well. Um we're looking forward to engaging with the board um no less than two additional times during the school year uh likely in December and again in February um to talk about this continuous improvement work. Um and then again at the end of the
033year something that will be different um we're hoping to um uh participate um with our board uh at our admin academy. um we'd hold a like a later afternoon session to kind of go over essentially um year's end and uh bring some kind of closure to that more more formally and have some discussion on that uh before we jump back into uh the August workshop that we have. So, a lot of opportunity for community engagement and for board participation. So, really excited about this process. >> Yeah. And I would encourage any any member of the board to please speak up if they're seeing something that doesn't make sense or have a comment of an opportunity for improvement. Uh please make sure to let myself or Mark know. So um so we can continue to know
034those concerns and continue to move the strategic plan process forward uh for everybody. Any final comments? >> I'll move that the board of education approve the key performance indicators and the corresponding areas of accountability as presented. With this, the board is affirming its support for the ongoing development of strategic benchmarks and monitoring systems that will guide our continuous improvement efforts. These efforts should include collaboration with staff, families, students, and community stakeholders to ensure alignment with our mission of guiding students and empire empowering futures as we strive to lead the way in student growth and achievement. >> Second. >> All right, we have a motion and a second then for that strategic plan continuous improvement. Uh all in favor say I. >> I. >> All those not same sign. Uh just a reminder before we move
035on, no committee meetings next this month. No committee meetings in August. So your next committee meetings will be in >> September. And we have do have a board workshop scheduled for August 18th. So please check your calendars and be prepared for that. August 18th. >> August 18th. Y >> that is correct, right? >> Yes. >> All right. Um with that, move on to uh n board engagement and recognitions. Uh anybody from the board want to share any engagement opportunities they've had uh or any recognitions I'd like to share. I did go and see the Guys and Dolls musical that the high school put on and that was actually went twice to see it and then I did Concessions one night too. So I got to watch it again. Um it was really good. The the
036music was just catchy, good acting, good dancing. It's good talent from the area. >> Anybody else? I also went to a theater production. Alice in Wonderland was last week. Lot of uh opportunities for a lot of kids in our community. So, uh it was a great it was a great show. >> I did win the star night chair that they were lecturing on. >> Well, I mean I paid for win. >> May have seen some principles children there as well. Anything else? >> Well, I guess the last um thing we had too was uh um was recognition of the retirees at the um and so that was a good opportunity for um board members to thank them for their service uh the number of years that they were with the with Beaverdam and uh go
037forward. So I was at bats. >> Anybody else? >> Feel bad for your hike. There's not a lot of school opportunities for you to be uh tasting our delicious food options. >> Summer school's in session. Have you gone to lunch with them yet? >> That's a great idea. >> We'll be expecting a report out at the next board meeting for that. to to have some summer school home. >> We can make that happen. Yeah, >> we could probably make that happen. >> Um, speaking of summer school, just want to continue to thank our staff um for everything they do to put on a great summer school program. We have great participation in our community um and and the success is because of them. Um, I did actually have food on here, but it was just
038thanking Taher for the work they do with the summer meal program. Um, for our students and and all children in our community. Um, and then with summer projects, I know we heard a lot about, you know, what's going on related to projects um related to more related to referendum uh per se, but there's a ton of summer summer work going on. Um, and there's also a ton of cleaning associated with u just normal summer efforts as well as the additional cleaning that is always needed whenever we're doing projects after the fact. So, I want to thank our custodians um for the work they're doing and and the work they're going to have to probably maybe redo a little bit um as we get closer to the year. >> All right. Anybody else? I move the
039board recess into close session pursuant to Wisconsin statute 19.85 PN1 PN C considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or or exercises responsibility specifically to to discuss specific employees and employee groups and to discuss negotiation strategy. >> Second. >> All right, we have a motion and a second then to move into close session. I ask for a roll call vote, please. >> Yes. >> All right, we're going to move into close session. We'll be back for the finish of regular business. board members back. So, we'll go ahead and uh continue through the agenda and we'll start with uh resignations. >> There are a few resignations for your consideration tonight. I move the board approve the resignations as presented. >> Second. >> All right,
040we have a motion and a second to approve the resignations as presented. All in favor say I. >> All those not, same sign. >> All right, >> there are a few leaves of absence for your consideration tonight. >> I move the board approve the leaves of absence as presented. >> Second. >> All right. Motion is second to approve the leaves of absence as presented. All in favor say I. I. All those not same sign. >> All right, we have several appointments tonight. Uh, one of them is Nathan Degali, physical education teacher for Jefferson. That would be a limited term employment position of 62 and a half%. Griffin Dietrich, math teacher at the middle school. Jamie Han, special education teacher as a long-term substitute for Lincoln Elementary School from September 15th to December 15th. Kalista Janice,
041math teacher at the middle school. Cammy Johansson, first grade teacher at Jefferson. Patrick Kila, ELELLL teacher at the high school. Seth Knox, math teacher at the middle school. Steve Kinsey as a long-term sub from November 17th to December 15th as a special education teacher at the high school. Jennifer Salsman, first grade teacher uh for Jefferson Elementary School. and Tara Stewart, English language arts teacher for the high school. >> I move the board approve the appointments as presented. >> Second. >> And we have a motion and a second then to approve the appointments as presented. Roll call vote, please. >> Yes. Thank you. >> All right. And uh we'll move on to payment claims. >> I move for payment of claims in the amount of 6 million 5,000 $5,415.17. >> Second. >> All right. We have
042a motion and a second then for payment of claims. Uh roll call vote again. Yes. >> Heather, >> yes. >> It's good. >> Yeah, it's good. All right. Uh, look for a motion for adjournment. >> I move. >> Second. >> All right. Motion a second for German. All in favor say I. >> I. I. All right.