0016:30. Let's go ahead and uh get started. We got a light crowd at the board tonight and uh a light crowd out in the uh at the tables, but we're going to go ahead and get started. Ask for roll call, please. Here. Here. here. Join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, we got minutes from the regular meeting May 12th and special meeting May 12th. I move for approval of the regular meeting minutes of from May May 12th and the special meeting minutes of May 12th. Second. All right. Motion a second then to approve the minutes from the regular meeting May 12 and
002special meeting May 12th. All in favor say I. I. Those not? Same sign. All right. Thank you for joining us tonight. I'm promising a short meeting. Yeah, everybody thinks I'm hold you to that. We can we can attempt to derail that effort. Public comment. Nobody signed up for public comment. Look for a motion uh to adopt the agenda. I make a motion we adopt the agenda as presented. Second. Motion and second then to adopt the agendas. Uh all in favor say I. I. All those not same sign. All right. Moving right along. 8.1 board engagement plan. All right. Um, in your board packet, you should have a draft of the board engagement plan for 2526. Uh, we've been doing this now for several years, kind of mapping out the standard for um monthly meetings, committee
003meetings, uh, workshops, uh, noting some exceptions, um, and referencing other participation um, opportunities. So, uh, tonight, um, seeking approval with basically this outline for how we do business. This doesn't, uh, prevent in any way, uh, the board from having to call a special meeting or adding meetings or making adjustment, but this again serves as a guide and a roadmap. A couple of, um, updated, I guess, notes for this year is pre-planned um, identifying four uh, workshop dates for uh, this year. So if you look under board workshops, you see an August date. That August 18th date would be the uh workshop that the board would hold um to basically dive into our strategic plan work um as indicated uh through our key performance indicators which we'll be talking more about um at the board workshop
004later this month as well as school success plans. So that would be our August workshop as we've had in the past. Uh we've got November 17th slated for a board workshop on um some facilities and budget related planning potentially. Um again the the details and nuances of that can can can change. Um December um putting a a placeholder in there for strategic planning. we don't have uh we wouldn't have committee meetings um on the months we have workshops and December 15th um might be advantageous for us particularly in the first year of what's going to be a new um strategic plan with this focus on um our continuous improvement. So there'll be some updates and opportunities to discuss um some of the conversations uh we've had with stakeholders as well as uh some of the
005additional kind of layers and details um that we will have added in that first year there's there's kind of this um growing or development part of the strategic plan. Um and then February 16th uh rather than having a discussion in uh through teaching and learning committee in February to not have committees and to have another workshop where the whole board um talks through uh and discusses mid-year performance data as presented by each of the buildings. So getting a detailed look at that mid-year data um as referenced through our progress monitoring tools internally. Um some board meeting exceptions are noted. Um again September uh just an adjustment on the date that we have the the meeting uh that allows um certain board members and other leaders to participate in supporting the uh Beaver Dam Scholarship Foundation
006event. October uh the the reason again for the change in the cadence of that is associated with the budget hearing. Um so we have the budget hearing and then the board meeting immediately following that means that committee is actually prior to that. um other committee uh participation um I believe is noted um board committees president preview you've established that yes um and then schools of the month uh you see just kind of to make sure that we're rounding out the whole school year uh the the one thing that we did is uh December we would not have a separate call up for school of the month which actually works well there's a lot of other things going on across all of our buildings associated with holiday concerts or other events. So, we'd have an October,
007November school of the month, then January, February, March, and April. Um, and then there's other things that are referenced. Mary would continue to update um the engagement calendar that's been made available for the board to sign up um for other events, etc. Um, I will reference just as a little bit of a preview, I anticipate some subtle adjustments to staff and parent advisory, just the structure, some of the formatting um, and dates associated with that. It's not going to take away any opportunity for board members to engage in that. Um, but just to foreshadow just some subtle adjustments to increase opportunities for parents to participate. Um, everybody's everybody's busy and we want as many people to feel uh, comfortable doing that as well as staff. So that is the draft of the board engagement plan.
008Again, it is in your board packet for reference if there are any questions. Any questions, comments about the engagement plan as it's laid out? Pretty similar to previous years. Mhm. Any reservation about I think we've talked before about um identifying those non-committee months and just locking in uh workshops. No, that's helpful. Okay, sounds good. Good. And then as Mark noted, um Mary updated the committee and represent uh representation uh document that's in your board resources folder. So basically everything stayed the same is previous year. The only change was um we do have a local partnership reps. We don't use it at very often. uh but in the case we do uh we just changed two names of two board members that had interest in that. Otherwise, everything stayed exactly the same uh as last year.
009So, any final questions for Mark? So, do we need a motion for approval on this? Sure. We have in the past. I move um we approve the board engagement plan for 2025 2026 as presented. Second. All right. We have a motion and a second to approve the board engagement plan uh for 2526. All in favor say I. I. Those not same sign. All right. Staff handbook. All right. Staff handbooks. It's my honor to present on behalf of Dr. White this evening. Staff handbook uh updates. So um the next two agenda items or these um this agenda item and the next agenda item were both items that were discussed in operations as kind of a matter of how we've done things in the past uh with with topics such as this these uh come forward during
010the reports by administration. So again this has already gone to the um operations committee for uh some discussion and feedback. There is a board brief in your board packet um provides a little bit of background. So every year we review our handbooks for accuracy and update them as needed. Most of what we are updating are names of individuals holding board or administrative positions. Sometimes there are also a few additional items. Um specific uh specifically Mr. Cashman and Dr. White met with BDA leadership for a meet and confer. Um and the leadership asked about consideration of increasing personal day aotment for certified staff at least to match uh support staff. Uh it's noted that many other districts have two days of personal time for each teacher um per year. So um in the recommendation uh you'll
011see that uh the administration worked to uh consider that um request. Um in the second bullet um one of the changes recommended is moving from a 10 sick and one personal day structure to a nine sick and two personal day structure for certified staff. Again, that just kind of increases um the opportunity for flexibility of use. of an additional day. Um, you'll also note in the recommendations layoff and non-renewal language uh to be updated in the handbook for clarity purposes. Um, removing the the quote unquote term block classes from the hourly additional pay structure in the back of the certified uh handbook appendix. And then all other red lines are editorial in nature and feedback from the board has been reviewed and accepted as included in the packet through conversations and operations committee. So, the
012board does have um does have a redline copy of any any nuance um regardless of how subtle they are. Um and then the plan would be if the board approves uh the recommendations of the updates this evening that the HR team uh would work to make sure that there's a a summary noting um what what those updates um are for staff. I move for approval of the staff handbook updates as presented to the uh operations committee and discussed here tonight um as written. Second. All right, we have a motion and a second then to approve the staff handbook updates. All in favor say I. I. Those not same sign. All right, onward. All right, speaking of red line items, for people who can't see red very well, um the job description updates, there is a
013packet of job description updates um for the board to consider for updates this year. Um again, as best practice, uh we continually review job descriptions. So Nicole and her team essentially take um a slot of those every year and kind of go through a scrub of those that again was presented and discussed at operations committee previously. So the um the updates that we're looking at again everything everything any any change is is redlined for you to consider and has been in your packet. Uh the positions updated for this year's slate would be um the accountant position, payroll specialist, building substitute, maintenance secretary, principal secretary, accounts payable, district registar, admin assistant for student services, student services specialist and library aid. Um if approved, the HR team will disseminate updated descriptions to applicable employee and requesting approval
014of jobs job descriptions as presented. Any questions on the job description updates? It was very long. It was it was it was long, but you know the the updates really um would yeah take care of really just make sure that uh the the descriptions most accurately reflect uh the current in many cases essential job functions. all the descriptions um you know have the notation other duties is assigned but in some areas where that's really become the spirit of the essence of that work it's important that we call that out so people best understand it and there were some other updates as well but um nothing nothing that would be considered um controversial or stressful y I make a motion we approve the job description updates as presented second all right we have a motion a
015second to approve the job description updates all in favor say I those not same sign. Welcome. Somebody else. Thank goodness. All right. So, tonight uh the purpose of this agenda item is to um explain to the board the opportunity to purchase some equipment, specifically vehicles out of our capital um capital equipment budget. So, we currently at the beginning of the year um the that capital equipment budget was $173,000. We've spent $87,000 of that budget, leaving approximately $85,000 left. Um, and so I'm here tonight to ask you uh for approval for potential per purchases to upgrade the maintenance fleet via a tradein for an amount not to exceed $40,000 and our student transport fleet for an amount not to exceed $45,000. So these are potential. Uh we're in the process of looking at local dealerships um
016for these vehicles. We we may do it both. We might just do one. Um, but having that flexibility as we wind up this fiscal year over the next next three weeks here would be important to us. Are we looking for new ones or a little? Yes, most likely they would be new or still under warranty with limited miles and they would be white. It's important that supports the logoing. Yes. And the logoing. So, do you want to talk just just real briefly about why like from a timing standpoint we we do this and then why essentially we're requesting pre-approval because the board the board needs to u approve purchases um when they're in excess of a certain amount regardless. Right. So, um this the the intention of this is to provide some flexibility and then
017the timing of this as we get close to the the end of the fiscal year. Can you speak to that? Yeah. So, uh, currently we have two payrolls left in the year and those, um, I can see the benefit the benefit piece of the fund 10 budget is is pretty nailed down. The two payrolls, there's a few variables with some hourly wages that, um, are still not unknown, but can fluctuate a little bit. And then as we move forward the next couple weeks, we'll make a decision on our OPED contribution. Um, we'll wrap up some of our other budget line items. But this having the approval for the potential purchases gives me the flexibility that if our payroll is skewed, you know, even a quarter% one way or the other, um, then we maybe pull
018the trigger on this and maybe don't. Uh, we do currently in our maintenance fleet, we have a maintenance van that we're just not utilizing as much as we had previously. Um, and so trading that in for a maintenance vehicle that makes more sense to our operations right now would be beneficial to that department. Um, and then as far as student transport, we're always trying to stay ahead regarding maintenance. We have some aging vehicles. Um, and so updating that updating that fleet would be beneficial and we will be doing that if not this month in the next fiscal year. But if we can bring it forward and get it taken care of in 2425, that alleviates some pressure on our 2526 budget. But we've really made a commitment as a district a number of years ago
019to not let our fleet get decrepit and have to replace them all at once, which I think we've had to do before. Correct. Yeah, we try to keep them on a some type of, you know, basic rotation. We've got a number of vehicles that, you know, have well over 100,000 miles, which is great. That doesn't mean that a vehicle is not not good. We keep up regular maintenance. Uh we keep up with our routine maintenance. We use local partners to help support some of those efforts. We do a number of things on our own. Uh it's important that when possible, we we refresh uh the fleet. I make a motion we approve the equipment purchases as requested. Second. All right. Excuse me. We have a motion and a second then to approve the equipment purchases
020as presented. Uh roll call vote, please. Marge Jurgensson. Yes. Yes. Yep. Yes. Yes. Thank you. Thank you. All right. Uh moves us on to reports by the board. And we'll start with operations committee. Operations met on uh May 19th. and um uh Isaac uh and Joanne and myself were present. John Krauss was unable to attend, but we heard from the representatives from Plunket Racic Architects and CG Schmidt um and having an update on the referendum project and um it the progress on Washington Elementary School was renovation including renderings of the classrooms, common art and music spaces was listed and the middle school update included site plans propos proposed floor plans and exterior renderings. And then um the we typically have a referendum projects monthly update and that for the month of May is out and
021the people anybody can read that. Um and I don't know if Joanne has anything to I do. I just have a short update. Okay. Um on the middle school this this month um further development has uh proceeded on the exterior facade. Um we have worked on the interior spaces and advanced that significantly and most of the focus there of what we've been working on is how students, staff and the community use that space to make sure that we've planned efficiently for now and for the future. And then we talked about engineering um systems such as HVAC, plumbing, and some electrical on how that will lay out in the building. Um on Washington Elementary, you can see driving by that the brick installation is started along with the roofing work that should be completed next month
022along with the concrete slab. Uh exterior brick and metal panel installation will be pretty complete by the end of next month. And the mechanical plumbing and electrical roughening work will begin. And for district-wide improvements as part of the project, the playgrounds at Jefferson and Prairie View um will be going this summer. The ADA accessible inner uh improvements at the high school in Jefferson, safety improvements at the high school and ESC, and the new varsity community softball field at the high school are projects that have um uh been budgeted for and will be completed this summer. Okay. Anybody have any questions for Joanne? Did I steal your thunder? Yeah. Brian, did you have anything to add on the referendum project? Just just a couple small pieces to the district-wide project. Um, as Joanne said, the playgrounds
023at Jefferson and uh Prairie View, uh, they are slotted to start on June 16th. So, you'll likely be seeing some activity. Um, they're going to begin at Jefferson and then move over to Prairie View hopefully the week of the 4th. Um and then we have accepted all bids for the high school all the projects going on at the high school in regards to safety and security ADA accessibility and then the community the community use for the fields. So those have all been accepted and um have come in right in line with our budget. So we're we're we're right within a couple thousand dollars where we thought we'd be at the beginning of the year. Um the ESC is also slotted to have those uh safety and security and lighting projects take place this summer. Um
024that likely will be sometime in July when that project begins. Um yeah, that's it. Okay. Thank you. Um you want to just stay there, Ryan? because the at the operations committee um you presented a recommendation in uh involving the increase of milk prices and for lunch and uh at the high school bar custo customizable uh bar price to for some increases. Um so do you want to make that um sure that recommendation now? Yep. There were two recommendations for price increase for the 2526 uh school year. The first one was uh the on a carton of milk to increase 5 cents from 50 to 55 cents. Um and then the second increase would be for the high school customizable bar meal. This would include like the wing bar, nacho bar, pasta, salad. Um so that
025would go would have an increase of 10 cents from $3.40 to $3.50. Does that include gratuitity? It does not include gratuitity. And then that that milk price increase does not affect lunch pricing that in uh lunches that include milk. Is that accurate? That's correct. Yeah. It would only be for extra milk that you And it's been several years since we've had an increase to the lunch prices, I believe. Isn't it? We have not had a lunch price increase since prior to COVID. Uh we did increase milk 5 cents last year and then five cents this year. Um but that was strategic. So we didn't have the one increase in one year. Okay. So, I guess um at this I I'll make a motion that we accept the uh recommendation for the increases to the milk
026prices and to the high school bar customizable bar prices uh as presented. All right. Excuse me. Have a motion and a second to increase the meal prices as presented. All in favor say I. I. All those not same time. Okay. Thank you. Um one uh one last thing that we did at the operations committee was uh Dr. White uh presented a preliminary handbook updates which we've talked about earlier. So um that pretty much covers our operation committee. Our next scheduled meeting is June 23rd. All right. Any other further questions for Marge on ops? All right. Um, Mary, you gonna take over? I am. I'll give it a shot. Teaching and learning. A meeting of teaching and learning committee of the board of education was held on May 19th at the ESC beginning at 5:30. Board
027committee members present were myself, Maria Mason, Lisa Panzer, and Heather Schultz. Members absent were none. Uh, Dr. Dr. Meyer, director of teaching and learning, provided an update on the service learning district strategic action. He reported that students will engage in a meaningful service learning experience at least three times over the course of their K12 career, one experience at each level. Implementation begins during the 2526 school year. He reviewed the strategic plan connections and key ideas which includes an understanding of why the act of service is beneficial meaningful service activities and a reflection prompt a reflection to prompt deep thinking and analysis. He outlined the general plan for each grade level. Mr. Tronen high school principal and Mrs. Darn high school counselor provided an update on the transition and postsecary district strategic action. They explained the
028goal of the DSA was to develop a system and structure that ensures all students regardless of ability level or designation are able to engage in a post-secary readiness experience outside of the traditional school prep pathway. They reviewed the academic and career planning areas that include apprenticeships, two and four-year degrees, military paths, and directto work options. They shared that it fosters inclusive planning for students, supports individual strengths, interests, and goals, and includes checklists and reflections to guide student progress. The next committee meeting is scheduled for June 23rd. All right. Any questions for Mary? Good job. All right. Also just note um those committee meetings are after uh workshop. So workshop at 5 in June and then Yep. in June and then uh the committee meetings after that. Mhm. All right. um be a long night. Board
029engagement um opportunities and recognitions. I'll turn it over to the board. I did attend the memorial day service at the cemetery, Oakwood Cemetery where the high school band played. Um and a couple of students spoke. So that was very good. Um, and then of course I did graduation which was uh actually surprisingly cool inside the building which I I liked. Um, but just great to see all the students. They looked excited to be done as well. Big class, long procession, but it was fun. I attended the retire retirees um ceremony at um the other night or early afternoon. I don't remember what time it was actually, but it was very good. Um lots of I didn't win a door prize. Um but um you would had to give it back anyway, but Greg did. Yeah,
030that's right. Greg did. And um so anyway, so it was it was well attended and uh it was just fun to hear those retirees ringing their bells. So it was good to see them. It feels like forever ago, but it's been since our last board meeting, the Wilson School um Saturday, where they kind of I call it the closing ceremonies, but it was a celebration of Wilson School. And I just really wanted to commend the people that put that together. They had so much Wilson history on display. Um, great snacks and all the staff was there to welcome everyone. So, it's exciting new chapter for Wilson, but it was uh very well presented of the the history there. So, thank you for all the work. Nice. I um let's see here. Went to the middle
031school orientation and open house which uh thank you Rob for putting that on. I think that's an important part um you know for those fifth graders in the district. I think it really calms a lot of nerves before this summer. Uh because my little boy, he was kind of nervous about the middle school and we went to that and you know, he's excited now. Yeah, he's excited. And um so I appreciate you guys taking the time. That was very well done. Um also big shout out to uh Rob for hooking me up with a little bit of uh this they had a staff meeting and um some uh uh cream cheese or uh cheesecake. We had some cheesecake uh in the fridge. So Rob uh you know hooked me up with that graham cracker crust.
032That is the way to go. So thank you Rob. You never seem to miss a a a opportunity to find something. Yeah. I don't know. I don't know what's going on. But you got a tour of the kitchen. Exactly. So thanks Rob. Um I stopped by the Panther Prowl at Prairie View their fun run. Um that was exciting too. Just the the kids are having a blast. A lot of the staff is out there running around too. So that was uh yeah, Mr. Krauss got his lab in too, right? Let's do it. There you go. Way to go. That was very good. Um so that was a great day. Um I did have a um I stopped in for a lunch at Prayer View. Had a sub sandwich. It was It was tasty sub sandwich.
033Um French fries. I think I had a pear. Maybe a pair. Yeah. So that was a good meal. Appreciate having me for that. And then uh also the fifth grade graduation at Prairie View. We had uh that was well done at well done too. Uh lots of lots of families showing up and lots of smiles all around. So thank you guys for putting that on as well. I was also at the retirement ceremony uh uh celebration I guess it's called, right? And it was Yeah, I agree that it was well done. Nice job by Mark and uh just a lot of uh our appreciation out to the staff that retired. There was a lot of a lot of years uh leaving the district this year. So awesome. All right. I got a few. All right.
034Um just uh hats off to uh Russ and his team on graduation. Went very very well. Been to a number of high school graduations. That one was very very smooth. Very very well done. most of them are. So, um, but it was it was really well done. So, thank you. Um, as well as other end of the year celebrations. Had a lot of positive feedback from different community members and families, whether it was, um, eighth grade promotion um, and the great job that that Rob and his team did or, um, some of the fifth grade celebrations. Um, just really really nice to to celebrate people and recognize them for a job well done. Um, I'd like to also um thank our SRO's for another successful year of working through the program that we're fortunate to
035have and our board continues to support in partnership with the city. Um, all of our SRO, we partner with the evaluative practices with uh the police department. So, Tiffany runs point on that. Um, so everything on that end has been taken care of for this year and all of our SRO have completed their reports as well and gotten us that information to use for planning forward. Um, so on top of it being a great year, we're just we're we're really dialed in from a process standpoint, which is great. Um, like to commend the summer school team. Summer school kicked off officially today. Staff were in last week getting uh last minute details uh situated, but uh summer school started today and um for a first day, I think pretty well. I talked to uh Caitlyn
036and some of the team members at Prairie View. It was a hopping place. Um there's always a couple of days of learning curve. people just orienting with the campus that don't maybe interact with it as much during the school year if they're attending a different school. Um but uh overall really really well done. Uh our team's very responsive. It was well planned. So um optimistic about the rest of that uh summer school experience at all levels. And then uh last but certainly not least um relatively hot off the press um Jefferson Elementary, Lincoln Elementary, and Wilson Elementary um have been recognized by the state um as being uh part of the most recent slate of Wisconsin schools of recognition. Um so hats off to them. Uh just a reggrounding to be selected uh for that.
037A school must be eligible for Title One funding, meet or exceed expectations, have no negative identifications for school improvement, demonstrate quality, performance, and attendance and achievement meet testing thresholds. Um, and uh those three schools accomplish that. And actually the the official designation for their Wisconsin school of recognition is I'm going to try to find the term here, high impact schools. So they've been identified as high impact schools. So essentially what that means is that um if you look at those schools and compare them to um other like schools across the state, they outperform those schools. Um so that's something that uh we need to celebrate. So we will um push out a press release in the near future um for that um and then uh Mary and our social media team will get some other
038things out there. But just for context at the state and national level again our district has three uh blue ribbon schools um has 27 school of recognition awards prior to um today we'll call it and then um after today 30. So that is a nice uh tradition of uh excellence. So congrats to those teams. All right. Uh, with that we will move forward ask for a motion to move into close session. I move the board um recess into close session pursuant to Wisconsin statutes 19.85 85 for N1 for N C considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility specifically to discuss specific employees and employee groups and to discuss negotiation strategy. Second. All right. Motion to second to move into close
039session. Roll call, please. Yes. Yes. Yes. All right. We'll be back.