BOF Committee, TLE & PS Committee, and Regular Board of Ed. Meeting - 5/20/2025 (4:00 p.m.)

001Good evening. This is the U Tuesday, May 20th, 2025 business operations finance committee meeting. Mrs. Show, could we get a Could we get a roll call, please? Tom Henkins here, Amy Levy, and Brian Nichols here. All members are present except Amy Levy. Okay, the next item is could I get a approval of the agenda? So moved. A second. Move first and second. Is there a any discussion? Hearing none. All those in favor say I. I. Next item is the approval of the minutes. Could I get an approval of the minutes, please? So moved. Is there a second? Oh, okay. I'll I'll second. All those Any discussion? Hearing none. All those in favor say I. I. I. Motion carried. Chairman Henkins, you're up. Yes, sir. Good evening everyone. Um, sorry, I'm I'm the or rehabilitating at

002home. My first order of business is I would like to appoint Brian Nichols as the vice chair. Thank you, Chairman Henkins. I accept. And with that having said, me being not in place, I would like to ask my vice chair to conduct this meeting at the forum. I will do that. Thank you, Chairman Henkins. Thank you. Get get well soon. Thank you. Okay. The first item on the uh up for agenda is the monthly financials 2A. Mrs. Zwood, you're up. Thank you and good evening to the committee members. Um, tonight I have for you the financial activity report for the month of March. Um, the materials were posted in board docs and made publicly available. Um, attached in the report is a detailed notes um that I'm going to just highlight on tonight. Um, the

003first item I would like to focus on is the cash and investment report. Um the cash and investment report lists all of the banks that the school district is currently has our um money invested in. Um in particular, I'd like to point out that we do have um the last um few months we've had investments at PMA and the investments have been doing fairly well. In the month of of March, the investment that we had of $6 million did mature and the interest on that investment was 51 a little over $51,000. Um, we did do another short-term investment of a little under I'm sorry, was that a question? Feedback. Oh, feedback. Okay, sorry. Um, the um the short-term investment that we did in March um was just under four million and those were will come

004um will mature just after June 30th. Um, and I expect that those um interest um will be about the same um uh about the same rate. So, a little under um 30,000 should be the interest that we get back on those. Um did anybody have any questions regarding the banks or the investments? Um hearing none, I'll keep moving on. Um the next report that I wanted to focus on was our purchase order listing for the month of March. Um the only significant purchase order that was on this list is the flooring projects at um Blit Memorial High School and at Aldridge. Um and those were approved by the board before the purchase order went out. Um and those were approved March um 4th. Um moving on to the revenues for the month of March just

005to highlight a few things. Um we already touched on the investments and that's why the interest is so much higher is because that investment um through PMA came um matured and then the other large um uh revenue from the month of March is our equalization aid. So, um, revenues in school districts are, um, they don't come every month the same amount every month. They come, um, the majority of state aid comes in September, December, March, and June. And March was the very large payment of $17 million. Um the other large um revenue that we received in March is the um uh PU per pupil aid and that was just uh over $4 million. And then there was also a miscellaneous revenue. Um just checking my notes here. Um that was uh the focus on energy

006rebates from the HVAC project that we did at the high school. that was just about 131,000. So the um revenues um in total in general fund are just um slightly up over where they were last year. Um and in total for all funds, same thing. We're just up slightly more than we were last year. um budget to budget 56% this year compared to 53% last year in March. And then moving on to expenditures. So um the month of March is kind of one of those um where is my expenses here? is one of those unique um months again like we had a few months ago where the comparison of salaries for oops salaries in March compared to sorry okay the salaries in March compared to salaries in March to previous years you can't really compare

007them because we had um let's see we had two payrolls in March of this year compared to three payrolls in March of last year so to compare March to March um it it doesn't really u make sense. So realistically we look at year-over-year and year-over-year we are down um slightly from where we were last year for um salaries and benefits um um partly in due to cutting positions and partly due to um uh going to contracted services for some some positions. Um the salaries and benefits however do account for 81% of our $4 million in expenditures in March. Um the other item I wanted to point out was um the contracted services are up slightly. Well, they're up quite a bit from last year because we do have more contracted services this year than we

008did last year. [Music] Um and then overall though our um year-over-year we are down quite a bit. Um the reason why we're down quite a bit in general fund is um due to SSR dollars not having as many SSR dollars this year as we had last year. Um, and in the only other thing I wanted to really point out was the um, if you're looking at debt um, the year-over-year or the monthtomonth, we did have that large payment of $14 million last year that we don't have I mean we wouldn't have that ever again going forward. Um, so that's why when you look at year-over-year at the bottom, there's such a difference because of that $14 million um, payment last year compared to this year. Um, did anybody have any ex um questions on the

009expenses or the revenues? Okay, I'll keep moving. I I do not. Um, Chairman Henkins, can you hear? Are you hearing all this? And do you have any questions? Yes, I hear. No, I don't. Thank you. Thank you. Um, so the last item I wanted to really focus on was the um fund balance report. And if you look at the fund balance report, um the reason why we have such a large fund balance at this time of the year is again related back to the equalization aid that we had received in March. Um and the only other report on the um or other um report attached was the aging report. Um and there's nothing of significance really on the aging report. This is basically our billing of other school districts for our homeless transportation share. Um

010so going back to here year-over-year um we're pretty in line with last year for expenses um and revenues. Was there any other questions from the board or Well, the question that comes up comes up about every month is looking forward, which I know is challenging, especially in today's world, but Yeah, it is. June 30th. Yep. So, um I have been doing some forecasting forward and we're pretty close to being um either right at uh revenues equaling expenditures or just maybe even slightly in the in the black which would be good. Um you know sometimes at the end of the year though there's things that come up like the health insurance is a big unknown unfortunately but we are pretty close to not having to use the OPED dollars at year end. That's that's good to

011hear. Um I don't have any other questions. Board President Johnson, do you have any questions? Board Chair Henkins, any any other questions on the financials? You went home, sir. What are you saying? Was that Nope. You didn't have any questions? That is correct. I do not have a question. Okay. Thank you. Okay, we will move to the next item. Um, item 3A, 202425, request to purchase new line boards and district device overview. So, I'll kick us off with this conversation. Um so what you have here is just a classroom technology request and update. We have been looking at many different um contracts naturally as it pertains to um where we could possibly um have some reductions in savings. U we did have some conversations with our um TC network department as it pertains to some

012of those technology requests and I'll turn it over to the the the button pushers um the advance to slide um group and we'll kind of walk through the conversation with Mr. Williams. So we are we are seeking um and I can turn over to you guys to to discuss what you all are seeking. Sure. Um thank you Dr. Garrison. Yep. We are requesting approval to purchase 70 new line interactive boards to replace the outdated and non-functioning smart boards that are currently in in classrooms in the district. Um over the past four years, they've been successfully um gradually transitioning to new line boards. Um and I think there's how many new line boards already? We have it in here. 69. Yep, we have 69 currently in use. And that's the the goal in the future is

013to move to those boards. Uh, and my name is Brent Williams. I'm speaking on behalf of Jake Slayback for tonight. Thank you. Thank you. Um, so our priority is to replace 70 displays as Stephanie um mentioned. Um, currently we have a low bid quote from CDW for $1,900 a unit. Um, along with CDW, they also provided us with the 7-year advanced uh, replacement warranty instead of 5year that was provided from uh, two other quotations. Um the boards also include all the necessary hardware to put put them on the wall. Um there's no subscription subscription costs and no additional software or um monies needed to support the boards. So why are the new displays needed? Um like Miss Wood mentioned, the smartboards are 10 to 12 years old and they're getting pretty old. Um they're hard

014to maintain. uh parts are expensive to replace um or hard to find and uh they're beyond our replacement cycle. Um immediate classroom impact if not replaced. Um so for example, if the smartboard's not replaced, the new lines or I'm sorry, the smartboards will continue to experience problems. Projectors fail, bars uh boards fail, and other components just will not be working in the classroom. So that experience is degraded. Um the new lines will be a major upgrade. And um the new lines will also complement uh Chromebook integration well which will help me touch on the next topic. So in addition to the new lines, we're also looking at um replace or I'm sorry saving selling our MacBooks. Our MacBooks are currently on a three-year lease and that lease expires July 1st and so those devices are

015uh due to be collected. Um, if not, um, I'm sorry. If if we collect them and sell them back, then we have an estimated budget savings of $550,000 for the next three years because we won't be committed to those a new lease cycle. Um, staff currently have two devices, a MacBook and a Chromebook, and the goal here is to just have them maintain and keep their Chromebook. Um, in addition to by selling the MacBooks, there's a management cost associated with the devices, the MacBooks. And so by selling them back, we can have an additional savings of 6,000 a year and not paying those as well. Um, and then using Chromebooks for both staff and students creates a consistent platform which simplifies support, training, and ensures full compatibility with the new line boards. Thank you. Uh,

016a couple questions. Um, so does does every every classroom have one from No, no. Uh, there are a mix of classrooms that have televisions and there's classrooms that have smartboards and projectors. Um, the new lines will be focused on replacing those that use more of the um interactive or the manipulatives in the classroom, math, science, and other okay grade levels like that. Great. Um, so will this be it for the 2526 school year? No, this is a purchase for the 24 I mean 2425 and it is within the budget. Okay. But that this will be it for the year. Correct. Okay. Yeah. Okay. No questions. Oh, board President Johnson, the 500 um 550,000 U budget savings by not using the MacBooks. Did I hear you that that's for the three years or is that per

017year? If we were to commit to another three-year lease with Apple, the the the savings would be approximately $550,000. So per year, depending on the lease option that we were to choose, it could be between 160,000 to 190,000 or more per year savings. Just depends on which lease, if you were to move forward with that, which is not where we're asking. Um, that's where those savings would come from. Let me follow that because I got sir, Mr. Nichols. Mr. Nichols, yes, I have a question. Go ahead, Dr. Gear. Thank you. Um, real quick. So, I want to make sure I heard the same thing that Mrs. Johnson was hearing. We creating a budget savings of approximately $550,000. Is that per year or is that one time? That would be uh you would say one time

018or it's one time because you it depends on what we would purchase. So we looked at or they looked at lots of different options for teacher devices um in lie of the MacBooks that they currently have. So if they redid a lease, you would break that cost over three years. But if we did an outright purchase, the highest one was I think over 600,000. And then we were kind of looking Yeah. Thank you. Yep. Board member Henkins, do you have any questions? No sir. Thank you. So, could I get a motion to approve the purchase of 70 new line boards not to exceed $135,000? So, move. Second. have a first and a second. Any discussion? Further discussion? Hearing none. All those in favor say I. I. I. Motion carried. Thank you. Thank you. Thank you.

019[Applause] Okay. Okay. The next item on the agenda is 4A, long-term debt. And Mrs. Elwood, you got it again. Thank you, Mr. Nichols. So, the presentation that I'm going to share today, um I asked Kevin Mullen, who is our um our representative from Baird to put together a few slides just to kind of give you an overview of the district's debt position right now. Um and so debt is comp can be in districts comprised of two different types of debt. Referendum debt and non-referendum debt. Referendum debt is over and above the revenue limit. So, say for example, your revenue limit is $100 million and you go to referendum for more debt of $10 million, then your um revenue limit goes up to 110. Um non-referendum debt, however, is within your revenue limit. So say for

020example that you go to um uh referend or I'm sorry you take out debt within the revenue limit then you when you pay back that debt you have to do it within your revenue limit. So your payments if your payments are a million dollars a year you have to do take that out of whatever you have within your general fund to spend for the year. Um there are a couple of nuances to non-referendum debt. Um the $1 million is um the board has the authority to do up to a million dollars in debt without going to um a resolution for it or going to the public for approval. Um the if you do more than a million dollars um that involves doing a resolution and then um publishing in the newspaper and um if it

021within that 30 days waiting period um the public can ask the board can petition the board um if they get 20% of the electors to sign the petition. They can um force the board into going to a vote for the public um in order to approve that debt. But if nobody petitions the board, then the board can automatically take out that debt. Um so this next slide is just a um overview of how much debt a school district can take out. Um the districts are allowed to take 10% of your equalized value for the this um the municipalities that are um contribute to the school district. So, the school district of Blo um our debt limit is um $292 million which seems like a huge number. Um hopefully we would never need that. Um but

022that is what is in state law. Um this next slide is our fund 39 and fund 39 is our referendum debt. So we have very little referendum debt at the current time. Um the last um time the district went to referendum was in 2012 and there's um let's see here um only a little over $2 million remaining. Now currently if you go back to the fund balance report and I should have pointed this out. I'm sorry. Um we have um just over $2 million or I'm sorry $2.6 million currently in fund balance. So we could pay this debt off. We have not done that yet and we need to strategically look at um timing when we pay that debt off and where we are with our mill rate for the next year and stuff. So

023that's kind of one of those planning things that we need to do for 25 26 26 27 school years. Um does anybody have any questions regarding um the referendum debt? I I have a question. Um hang on a second. popped up. Um, so talking about what you just you mentioned about looking forward and and so when would we when will we need to do that? Um, I would need to talk to Kevin Mullen about um uh if there's a requirement that we have a deadline to do it by. I know there's like some arbitrage laws that we can only hold those funds for so long. Um, I don't think we've run into that yet. um because we just um uh levied for this monies within the last couple of years. Um but the timing piece

024of it is if you pay the debt off then it affects the mill rate for the following year. So you want to kind of time that so that you're not causing that mill rate to go up and down too much. Correct. Yeah. Okay. Okay. We'll we'll we'll wait for you to tell us more when the time when we need to know. Yeah. And we'll probably look at it probably after um January 1 because there's some time um timeline things that we have to do before we can pay that debt off to there's um a board resolution that has to happen and um I think there was a a notice that has to happen to the federal government because part of that or that debt is um the CQB bonds and uh QB bonds there's a

025rebate from the federal government on part of the interest on that. Okay. Any other questions? Board President Johnson, in in real simple terms and just a if real briefly if you can, and I know those are lots of ifs and big ifs, can you explain what the pros and cons are of paying off long-term debt early? Um, the pro is that you save on interest payments. So, just like on your home loan, if you prepay your home loan, you don't have that interest payment then in the future. Um, the con on it um is just that it affects that revenue limit um balance in the in the next year after you pay it off. And and that's important because the we've not had a successful referendum and it would potentially affect that. Correct. And you

026want to keep your future planning, you want to keep that mill rate fairly consistent if possible. Thank you. You're welcome. Okay. Board member board member or board for chair committee chair Henkins. Did you have any questions regarding the uh the long-term debt? Well, Stephanie, you're you're going to keep going, right? Yes. I have one more slide. Okay, I'll wait. Okay, so this um next slide is a summary of our referendum or I'm sorry, our non-referendum debt. So this is debt that's within our um revenue limit. Um so when we make the payments on these they have to be we can't tax extra for these payments. They are within the revenue same revenue limit as for general fund. Um and we have two debts that are sitting here. Um, one was from the um the bonds

027for this building and one is for the um bonds that were taken out for the WRS liability. I'm sorry. What was the last one? Um, they were for the WRS um liability. So years and years and years ago um back in and these have been refunded a few times. So the um September 1st 20 date on here is the most current time that they were um refinanced. Is there any questions on I do board member Henkins? Oh yeah. Uh number one I I don't know what WRS means and number two the bonds issued on the building you are now sitting in. If I remember looking back with uh Mr. Chie actually um those payments are going to start accelerating in in value. Are is that correct? Yes, that's correct. So, if you look on the

028list on the screen, that is correct. They go up from 200,000 to 395 in 2028 and then um yeah, they go up from there. So, if we were to have extra funds to pay that off, now would be a good time to do that. I mean, irregardless of the of the mill rate, uh, because we still have a lot we're paying a lot of interest right now. So, the extra funds Oh, I'm sorry. So, the extra I'm just trying to Yeah, I'm just saying to make a statement that if if we had the extra money to pay the What was the balance on that, Stephanie? 4.5 million, something like that. Um, the bonds on the are 4.8. Correct. Yep. They're 4.8. But the money that we have sitting in fund 39 cannot be used to

029pay these this debt. It can only be used for the um non-referendum or the referendum debt. It cannot be used for the non-referendum. And how much is in 139? Um there is 2.6 million. Okay. And those are the only two nonreferendum long-term debts. I thought there was actually four two smaller ones like in the $100,000 $2,000,000 area when I looked at them back then. The last payments for those were were completed this school year. Oh, cool. This is where we're at today. Very good. Thank you. Yep. Yeah. Just to clarify that again, the funds that we have sitting in fund 39 cannot be used to pay this debt off. It can because when you go to tax levy, you can only tax levy for certain funds. So this debt could basically only be paid for

030with with fund balance, correct? Yeah, that's correct. With fund balance or let's say we had a positive year, you know, and extra savings or whatnot, then you can pay it that way as well. Correct. Now, let me I need to probably add this too with these two debts that we still have sitting out there. Um the board and I of course will need to sit down and look at if we get to that point with extra funds where we want to put that money back towards you know naturally we can look at of course paying off debt or we can put it towards I'm just going to put it out there you know salaries and benefits we can put it towards the fund balance itself. Um so there's different avenues we can take if we

031have those extra funds. Okay. So make sure that and those will be discussions after you're on close. Correct. Okay. I don't have anybody any other questions. Uh for President Johnson, anything for Chair Henkins, any additional questions? Um just a clarification. So Stephanie, we do have $2 million in referendum debt outstanding. Correct. Yes, that is correct. And the funds and the funds in 39 could pay that off. That is correct. That's the intent of th those dollars. Okay. Thank you. Thank you. I'm good. Let me also note that and I know Mrs. Elwood could also contest to this. Our district is carrying little debt. Um, and that is amazing for any school district across the state of Wisconsin. Um, it's not unlikely that you will see things like this. I mean, as it pertains to like

032carrying little to no debt. When I say unlikely, I know for the school district of Lloyd with our quote unquote needs that we do have, naturally, we would think that debt will be followed by that. However, in the school district of Lloyd, we carry very little debt. And so I think sometimes that's missed in our conversations. Good point. And so I just want to make sure we just note that, you know, as as it pertains to this public conversation that we carry a little very little debt here in the school district. So we really are using the funds that we currently have to operate our school district. Thank you. Thank you, Dr. Kirsten. I think that's it. Thank you. All right. Thank you very much. Thanks for bringing us up to date. Okay. The next

033item on the agenda is district real estate real property sale discussion 4B. Yes. So, um, Mr. um, Nichols, board chair Henkins, what we wanted to do today is just to make sure that we kept this in the forefront of the conversation. we are um listing our properties for sale. We will be and um naturally in that space and in that conversation, we wanted to make sure that we gave the committee an opportunity to ask our Century 21 um agent any just general questions that y'all may have. Um it allows us to kind of be, you know, keep a running list of questions that you may have at least. Um, and then of course we would capture those and probably bring them back to the full board just to answer any questions that y'all might have.

034I thought this will be a nice discussion space. Um, naturally when we're looking at our, you know, deficit that we do have, we we know that there's been some interest in the buildings that we currently have um on that are currently vacant. And so we wanted to make sure that the public did know that we are still, you know, looking to move this conversation forward. Um there's a few items that we had have to, you know, determine with the full board. However, um this is a conversation that we are definitely still in and and venturing into um as we move forward. Um I would like to thank Mr. Marquez. Um I I I want to get it right. I want to say Mike, but it's Mike Marquette. I know I want to get it right.

035So my apologies, Mr. Marquette. Um um and then also um want to thank Mr. Bricko um for you know of course working with me in this space. Um naturally Century 21 um was part of the three bids. We decided to go with their um space um to work with us in this space. And so um without further ado, I would like to turn over to the board just to ask any general questions that y'all might have about um open questions that you may have about um the listing of our properties and or just general thoughts for um our team here. So, um, Thank you. I, uh, love the opportunity to be here in front of you guys. I know most of you. Um, but just real quick, Mike Marquette, Century 21 affiliated, been a broker

036for 20 years, took the opportunity to present our RFP and uh, you guys went with ours at this point and we're happy to, myself and my team who's not here right now, but to have help you in any fashion, form, whether it be lists, advice, list, multiple, list, none, lease, whatever, whatever we could do for you guys. And then I'm here to answer probably any questions. I'm assuming you had opportunity to read our RFP and see how we're going to market the property. But this is an open form for me. I'm happy to answer any and all questions. And I probably have a few questions myself. I don't know if it's appropriate to ask or not, but um I don't know if you want me to start just kind of going through the process what

037this would look like if you move forward with the listing with us. Yes. Uh we we're going to list um Okay. That's that's the goal. Um um but I definitely want you just to share with the board uh with in this case the committee. um any insight that you have as it pertains to listing properties and some of the great things that comes from that process and how long it takes from a sale perspective. Just that general overview. Yeah, absolutely. So, you know, we're kind of ready at a moment's notice. It's a very simple process on our end as far as treating this like a regular commercial transaction with some caveats obviously. Um in this case, you know, your board would have to, you know, approve of a purchase price or a list price. Um,

038I know you had two uh appraisals, two different appraisers appraise the McNeel building as well as the Wright building. And I understand you're just looking to lease the building adjacent to us. Um, which that's a pretty simple process. It's a nice office space over there. You can compare a lot of the the price per square foot triple net to what Henrix has going downtown. So, that's a that'll be an easy one as far as what to market that at. The two other properties, that's where it's going to be a little bit more of a difficulty. Um, in my experience, we've not necessarily sold a lot of the schools in the area here, even some of the ones with the school district over the last decade or so. We've been on the buying side traditionally. Um,

039so we're very well verssed in what these buildings typically who attract is attracted to them, what typically is going to be the price point they're looking for. And in these areas with the way it's zoning, PL1, um, it's very limited use of what that is going to look like the way it stands here today. If you've looked, if you're familiar with the zoning, it's mostly it's public land institutions. So, you green space, parks, you can have uh churches, schools, um there's some conditional uses, the fire department, uh police department, post office. There's not a lot of movement or or leniency in what you can do there. So, somebody could, if they chose to, come forward and want to purchase the property and have a different use that's not allowed with the current deeds. So they

040would have to probably propose that in an application for the city and get a city vote on that which I would suspect for just tax revenue the city would be open to those conversations depending on what that end user looks like. So that's not a major hurdle but it is one we we see going through these. Um typically we see what we've sold whether it be Town View whether it be some of the other schools churches are interested. Um, we've really kind of seen that dry up somewhat though. A lot of the churches are in financial problem uh troubles these days. Don't have a lot of capital working for them. Um, private religious schools would have interest. Um, me personally, since it was publicly noted in the actual newspaper, I've had several agents call me

041and say, "What's the price going to be and when's it going to be listed?" And I basically said, you know, I I don't have those answers at this point. So, I know there is general interest as of today. Um, which is a good sign. Um, these buildings, I mean, if you were to rebuild them where they're at today, they could be up to 100 125 bucks a square foot. I mean, McNeel could probably would probably be a $15 million build or higher. Yeah, exactly. Um, with that being said, you know, I was there and I I bid on the Town View School um, a year a year or two back and little bit that's only 10 acres. Um, so a little bit smaller footprint. The school is a little bit smaller. Uh, but when I

042went to the school district of of Turner, I recommend them. And oddly enough, I said a price between 300 and 500. I can't give you an exact number because I don't know who's going to come and who that end user is. And what are they going to have to do to repurpose this property? Um, and at that bid, it went for 483. So, that would be a comp. I think a lot of the people in this local 30 m to 40 mile radius is going to look at that school and kind of compare them a little bit of apples to apples, even though it's a tad bit smaller. So, that's right there. I mean, like the appraised values that I received looked pretty accurate to me. Um, with that being said, if somebody really really

043wanted that space for its kind of current use, which I think your board probably needs to discuss, you know, are you willing and would you entertain competition if it's seen as competition in in the market here to purchase that? That would probably be your highest and best use and probably your highest value for a purchase price. But it also comes with in my opinion or you know off the record I guess unless this is on the record uh some public uh push back and so I think that's something that definitely would probably is probably has been and will be discussed with your board moving forward. Um but the process for me is when you guys say yes we'd like to move forward we you know we we feel comfortable at this price um at this

044term typically a building like this I I think you're going to get a lot of interest depending on the price. Um, you know, I can't see this being a long drawn out issue. I I I see I I believe you will get whether it be local here. I think I think your buyer is going to come with probably within 30 miles from this area here. I don't think this is going to be a big national somebody coming in looking to develop something on the west side of Bo or even in down up the right schools at um I think your purchaser will be from this local area. It probably quite honestly will probably be with one of my agents or somebody within this local market here. Um, I've got 210 agents in between Jainsville here

045and Rosco. We're probably onethird of the entire market. Um, you'll have some commercial, just like some of the people that put in their bid. You'll have some commercial um, clients um, from commercial broker houses coming in, but it's probably going to be somebody local here. Um, we've already, like I said, have people that are inquiring. It's just a matter of when and how much. Um, our terms are typically six-month contracts. They're bilateral. We can't extend them without your permission. Um, and we can we can work through. We go with the Wisconsin state approved WB5, which I think you guys may have received a copy of it. Um, everything is basically boilerplane information. There's no hidden no hidden fees in there. We get paid a commission upon the successful close of the property. And that's really

046all it comes down to. We have some duties and standards that are owed to you as our clients. Confidentiality, fidiciary responsibility. Um, we will probably be bringing in our own customers and buyers as well into the property. Um, so we just have a duty to be honest and fair with them as well. But in this scenario, you would be our client in this situation. Um, and so I would present any and all offers to you, give you the pros and cons, and then clearly your board would then make a decision on if you want to move forward or not with that. I found in these types of properties, it kind of becomes um irritating to whoever's in building services or whoever's maintaining a building to have people constantly trying to come and get into the

047building. So, I typically require the other agent or the client to have some sort of proof of funds or show ability to actually purchase because I don't want you'll have a lot of people call that have no reason or rhyme or should not be looking at this building. So, pre-approved whether it be funds in account or through a local bank or association here. Um, I found it in our best interest to not just open it to any and all showings. Usually have deadline or pre-dated dates where you can come and view. That way we get people in here, we can walk them through. It kind of shows also if you have multiple people at the same time, it it's a call to action. They know that there's other people interested and if we give them

048a limited time and limit them dates to get in here or get into there, it's almost like you create that auction type feel. Um so that would be my recommendation moving forward. Um pricing again, we can there's no magic wander what the price is going to be. Um, whoever purchases this, unless they just have a lot of cash they want to throw at a building with that needs quite frankly with the I I revert back to the McNeil because that's probably the larger building obviously is, you know, a roof at the end of its usable life, no sprinkler system. If you repurpose that, you're probably going to have to put that in there to get it up to code. Um, so you do have some deterioration in that property. Um, everybody that's going to purchase

049is probably going to get financed and a finance they're going to go and they're going to have a commercial appraisal. And in this community, in this market here, there's probably four or five commercial appraisers. I've already seen the appraisals that have come through. Th those are people that you traditionally get the appraisals from the local banks in this area on their portfolio loans. So, for them to it's going to have to appraise out for them to move forward with the bank. So, even if somebody wanted to offer you pie in the sky, incredible money way above and beyond its its value, unless they're paying cash, they're probably going to get denied their financing. That will be a hurdle. So, we want to make sure we list it correctly and at a reasonable price that will

050bring in entertainers, entertaining buyers. Um, and that also comes into the timing and the movement of how quickly you want to get rid of these properties. And, um, the leasing that would we'll have to discuss what that looks like if you're leasing the the building by itself or suites. We can talk about that. Um, there will be some there we're basically running out of leasable spaces that are gradeA office space. Um, so that will be attractive in this market here. So at this point, I guess I'm open up to any questions. I can continue or So you say you've already had some interest, correct? Okay, that's good. Yep. In in cases like this, I mean, most of the time they the the agents that are call me, they will not tell me who the other

051who their buyer is or intended use. They don't want that getting out because it's usually sensitive information. And I know you're aware that we do have a client from our office that works with um uh Rock County Christian that has showed interest and I know has reached out to several people within this room here. Um so that's why I brought up the you know what is the the board's appetite for a uh quote unquote competition in in the market. They're already in the market but acquiring that space or in commercial you know it's not like housing though. housing, you have fair housing, discrimination, those those sort of things. In commercial, it it's very unique. You can pretty much pick and choose what you'd like to move forward with. Um, with that being said, could you

052throw a and I've I've thrown around the idea, could you put a deed restriction that would say schools could not be there? Um, from what I've read with other president, that doesn't seem like that would be something to be considered unre unreasonable. Um, from what I've seen some civil law case, but or not civil law case, but state law case. So, I I've told Tommy because that question came up that I would continue to look into that if you could restrict the use of that, but ultimately whoever purchases it, even if you could always have what's called a straw buyer and then they pass it along and assign to the end user anyway. So, I I'll I'll dig into that deeper. I know that was a question that you probably do have um or or

053at least have discussed. So, done that before too with the old junior high. Okay. Did they Okay. Okay. Perfect. So you you mentioned this I think so you're you're advocating almost like an open house for a for a home for a home but for a more for safety security and how often do your people want to go down and open a building and have somebody walk around for two hours because I mean you get through that space it is it's a large I mean I went to school there I remember getting from one class to the next and I was late and you got 10 minutes I mean so if I couldn't make it there walk it uh I I just I think it it helps us uh at the same time draw in like

054that openhouse traffic. Yeah, you you multiple people at the same time viewing the property or viewing the building does give you that I better get moving on if I'm going to do something. I know I'm not the only one cuz it's a private showing. I don't know what kind of activity has been going on. But you don't have to do it that way. But I find that that works best in these situations. being commercial versus residential, would you do that during the week versus on a weekend? How would I'm I'm just curious. Those peop They're typically want to look during the week. Week is what I figured. Okay. Because usually they're bringing some sort of staff member, some maintenance person, a uh a contractor. Getting them all assembled on the weekend is is very difficult.

055So, right. Okay. Well, I don't want to hog this. So, uh any other board president Johnson, do you have any questions? or board chair Henkins, do you have any questions for Mr. Marquette? Yeah, Mike, just wonder if if a developer wanted to develop that land and have to change the uh the zoning on it, how long of a process is that even if with the friendly council and like you said, it's still going to take a certain amount of time to get it through so they would know whether it would be granted or not. Yeah. Uh TJ knee and his team, they're very quick. these days. So once his board approves at the application process, it usually is a 60 to 90day window. And I typ typically what you find in in this community is

056if it's in a really centralized or densely populated residential area, you get a lot of feedback and and and kickback that they don't want that in the area. I think in that space out there, it's far enough removed in more a and commercial and uh warehousing that I don't see that being an issue um on that west side of town there. I also Thank you, Mike. Yep. And that a a potential purchaser doesn't have to wait. In fact, they have to have an accepted offer prior to that application process starting for the reasonzoning. So they would and they would know that they would have to then purchase first, then have that be a contingency to move forward. Oh, that's interesting. Okay, thank you. Yep. No problem, Tom. Thank you. I have a question and I

057don't know, Mike, if you can answer this or if this would be better um Tommy Bickl, if you could answer it. Historically, I have heard that the soils in the west side of Bo are very uh limestone based and difficult to build on. Obviously, we have a school building out there that has been there for decades. If somebody was interested in purchasing that property and developing it for more housing, do you know the con soil conditions if they wanted to build more on the would that be the north side of the property where the where the play fields are. So when I read through the soil portion of the appraisal, there is limestone there and I do believe when they first constructed it, they were aware and that's why there is no basement. Um, so

058definitely like where that building is, which if you were going to develop it, you probably would raise that building. Um, so I believe they would run into issues, but with that being said, there's not a whole lot of land of that size available. For example, if you go just north of Woodmans, you have Trevino and Cristilla Heights. I think it's called West Western Hills. There's 22 buildable lots. That one builder came in and purchased all of them from the city and that they've ran into they've had to dig out the limestone and so some of them I mean in housing today, yes, basement is important. So, somebody that was going to develop this would get the soil samples prior um to or make that part of their their contingency as well. But you can the

059big thing what a developer would do is if which you may even see is if they can't build basements over there then they tip a lot of them will build sidebyside condos without basement. They just poor slab foundation. So for the soil samples, do you have any idea what those uh run and is that is that a cost that would be a a burden to the school district or to the purchaser? Soil samples with a a phase two um which is more looking for contamination, but you're going to run it's going to be a couple thou it's probably 1,500 bucks. Um, but in that offer, um, cuz you're selling this asis, in my opinion, um, that would be a burden that I would say in any negotiated offer that that would be the develop a

060developer cost and and they're typically they have their own people they've used in the past and they know it's part of their due diligence process. So, thank you. Yep. This is just a general question. Thank you. This is just a general question. Um, so I hear about the, you know, the basements not being available from a limestone perspective, but could, so right now it's parking there and so naturally you can the parking could stay the same, but then you can have apartments. Let's just give you an example, housing above that, like you know, parking in a garage and or on the first floor or whatever you want to call it and then from there is that any type of multi- dwelling is probably not going to have a basement. Yeah. So if you which is

061going to be attractive because you can you could put in more product on a smaller space footprint when you have multiple you know whether it be two two or three built story buildings apartment complex whether it be now you see some uh townhouse row housing that's going over next to uh Turner those have no basement so you're seeing more uh creative ways for developers to save money and and not pouring a basement is one of them. So, for affordable housing, that is an attractive that that site would not be an issue with having it having limestone there if you're going to do like multi-dwelling. Um, now if you're you're building single family homes, which quite frankly in in the trend of the last 10 years, there's very little uh new development on the west side

062of town just because of lack of employment over there and commerce. Most of it is based along your your I90 corridor and uh moving up and down that space. So, um I don't see a lot of um unless the land was given away for like free. I don't see a lot of people going over there and trying to build single family 18 to 2,000 foot homes. I see multi-units apartment complex condo of that nature. Okay. Hey, if there's no other questions, uh, Mike, we appreciate you being here and sharing with us your expertise about the properties and and Tommy, thank you for be, you know, f following through on all this. So, um, thanks for being here. We'll, uh, we'll talk about it later this evening. So, yep. And if I know Tommy has my

063contact. If you have any questions outside of this, feel you can text me, you can call me, you can email me. I'm happy to share whatever and whatever you have, you know, any question. So, Okay. Thanks, Mike. Thank you guys. Okay. The next meeting date will be Tuesday, June 3rd, 2025 at 5:00 pm here at KAC. Um, can I get a motion to adjurnn? So move. I'll take I'll take one as a an adjournment and one as a second. Second. Okay. All right. Any discussion? Hearing none. All those in favor say I. I. I. I. We have adjourned at 5:00 pm. Thank you everybody. Good evening. Have a good evening. A good deal. Yeah. Vermont. Good evening. It is 6:01. I am calling to order the regular board meeting of Tuesday, May 20th. Mrs. Schop,

064may we please have a roll call? Yes. Joanne Rue here. Megan Miller present. Brian Nichols here. Tom Henkins here. Amy Levy here. Juan Romero here. And Tia Johnson here. All members are present. Thank you. May I get an approval of the agenda? So moved. Oh. Oh, I'm sorry. Um, uh, Vice President Nichols. Yes. Uh, I would like to, uh, pull 6C off the agenda. Uh, it's there's more there's more work that needs to be done on that before we can move forward. Mrs. or board member Levy, are you okay with pulling 6C? Was it? Yes. 6C. Uh, I'm okay with that. Can we select a date when we will review that? Will it be ready for our next meeting? Yes. Perfect. Thank you so much. Um, I move approval of the agenda with the postponement

065of item 6C until our next regular board meeting. Is there a second? Second. Motion to approve with a postponement of 6C. Seconded or by uh Mrs. Levy, seconded by Brian Nicholls. All in favor? I I I I just a point of order just to ask if we had any discussion if anyone Oh, I'm sorry. Any discussion? Uh Madam President. Yes, sir. Um, are we talking also about the items on the consent agenda? No, just just 60. Okay. Okay. All right. And if you'd like the board policy is that the resolutions come to the board in resolution form and due to unforeseen situations, the time just did not permit for that to happen. Any other discussion? Hearing none. All in favor? I I I I. Any oppose? Motion carries unanimously. Tonight we have the privilege of

066having Miss Ashley Houston here tonight from the Bo Learning Academy to introduce her students who will lead us in the pledge of allegiance. Miss Houston. Okay. That's why she's administration and I'm a teacher. Um anyway, so we have a public speaking class. This is Jana Armstrong and she has been in our public speaking class. She has been doing very well. I'm very proud of her. She is a very avid reader. She was in my children's literature class last term and so I asked her if she would come and represent us and she's here to do it now. Do I just start? I pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [Applause] Thank

067you so much, Jennifer and Miss Houston. Tonight's president's report. As the school year is nearing completion, I want to express our deepest appreciation and unwavering support to the incredible teachers and staff that we have here in the school district of Boe. We know the work that you do goes far beyond just the students. You're not just educators. You are so much more. You are mentors, advocates, counselors, motivators. Most importantly, you are role models to our students and our community. Every day, you show up with passion, with patience, purpose. You're ready to make a difference in every child's life. We understand the challenges that come with this work. Teaching is demanding. It requires constant energy, creativity, resilience, a deep well of compassion. The amount of decisions a teacher has to make in one minute is just

068phenomenal. Day after day, teachers rise to the occasion. You adapt, you innovate, and you lead with heart. And we want you to know we see you, we value you, and we are here for you. We are working to improve support systems, to listen more intentionally to your needs, and to create a culture where your voices are heard and respected. Your insights and expertise are essential in shaping the future of our schools and our community. As we look ahead, we're filled with hope because we know the future is in your hands. We couldn't ask for a more dedicated, talented, and inspiring group of educators to lead the way. The profound influence, teachers, and staff have on our students was easily evident at the Blit Memorial academic allstars award nights held last Wednesday. This event celebrated the

069academic success of numerous students, freshman through juniors. The hundreds of awards that were announced are not just a reflection of the hard work of the students, but also of the teachers ability to instruct, encourage, and instill a joy of learning. Thank you to the school district of boy teachers and staff. Your impact is immeasurable and your dedication does not go unnoticed. Let's continue to stand together, work together, dream together for our students, our schools, and our community. And if any of the board members want to take a look, I I do have the flyer from the Allstar event and the list of names just goes on and on and on. So kudos to all of the educators and all of the students. We really appreciate it and we are looking forward to having a wonderful

070end of the school year. That concludes my president's report. Next up, we have upcoming events and announcements. Board clerk Juan Romero. Good evening. These are the announcements for Tuesday, May 20th. Last week, we celebrated outstanding students in grades 9 through 11 at the high school. Tomorrow night, Wednesday, May 21st, we will congratulate and honor our 12th grade students at the senior academic scholarship night. Senior students will be awarded for all academics such as those in the top 5% of their class received a golden collar. Seniors will also be recognized for scholarships that they have received, academic all-stars, superintendent scholar, scholar awards, and department awards to name just a few as others. The BMHS spring coral concert is being held on Thursday, May 22nd at 6:30 p.m. Frozen and Aldrich Orchestra students will be performing on

071Tuesday, May 27th, beginning at 6:30 p.m. with all students performing at Frozen Middle School. Come out and enjoy the the music of our students at both the high school and middle school levels. Picnic fun. Converse is having a family picnic at 10:45 a.m. on Thursday, May 29th. And the BMH the BM BMHS Academy picnic is on Friday, May 30th at 11:00 a.m. The end of the school year has a host of activities and celebrations. We definitely want to share our years of service and retirement celebration information on Wednesday, May 28th, beginning at 5:00 p.m. at the Eclipse Center. The district is honoring staff members with 10 or more years of service and celebrating retirees who have devoted their careers to educating our youth. Thank you for what you for what you do each and every

072day. You are appreciated. Our future board meeting dates include the ad hoc budget finance committee meeting tomorrow night, Wednesday, May 21st, 2025 at 5:00 p.m. Tuesday, May 27th, the Teaching, Learning, and Equity and Pupil Services Committee has been rescheduled to meet at 5:00 p.m. The SDB Foundation will hold its next meeting, Thursday, May 29th at 5:00 p. p.m. at Kolak. Tuesday, June 3rd will be the business operations and finance meeting at 5 at 5:00 PM, followed by the regular board meeting at 6 PM and Wednesday, June 4th, will be the policy committee meeting. This concludes the announcements for tonight. Thank you, Mr. Romero. Next up, we have recognition of Tommy Bicko and Scott Lad Facility Services. The background information on this is Tommy Bicko and Scott Led have successfully completed the WSBO facilities manager certification

073program. The program was developed by the school facilities committee to provide current knowledge and best practices. The program is through the Wisconsin Association of School Business Officials Foundation and is recognized by the state superintendent of public instruction. Recognition for Mr. Bicko and Mr. led will also take place at the annual WBO spring conference as part of their business meeting on Friday, May 16th between 9 and between 8 and 9:30 a.m. benefits to these gentlemen and the district will continue as members of WSBO with continuing education courses, conneeded conference rates, advocacy initiatives, and access to hundreds of connections with peers throughout the state. Dr. Garrison. So, I'd like to take this time also to congratulate you guys can stand up, please. Um, congratulate Mr. Bicko and Mr. um lad and and going through the process. Naturally,

074whenever we have um outstanding individuals that work for us in these in our facilities department, um we of course extend these opportunities to people who want to continue their learning and by doing so I believe both of them of course have completed this this coursework. Um and I just want to say thank you for that dedication over these I think it took a year and a half to complete the program. Yeah, about a year and a half. So congratulations to both of you and um thank you so much for your service. Can I just say a few things if I may? Of course. All right. I I want to just uh thank the school district for the opportunity. We actually wrapped up our course work last fall at the conference, but then they waited a

075long time to actually recognize us. So, um, but again, thank the board, thank the school district for allowing us to go through. Um, as I gear up to leave the school district of Deote in the next few weeks, I just want to acknowledge um my department having had the privilege of working with Mr. Lad for two years. in a department that oftentimes gets recognized only when things go wrong. We we can attest to that. So, um it's been truly an honor and privilege to lead the team of such a dynamic group of guys over the last two years and particularly having Mr. Lad kind of as my right-hand guy and go-to. So, um, I just want to publicly acknowledge his contributions to the district and I hope to see him continue to succeed and continue

076to move our district along the path of progress uh, as it relates to our facilities and um, so yes, another round of applause for Mr. Mr. Mr. Lad, did you want to say anything? Well, Tommy, we're just call Yeah. No, I think I think the whole school district's going to miss you. We've all enjoyed the last two years almost. So, we've learned a lot from you and appreciated everything that you've done. and thanks for giving us the opportunity to to go through the training and expand our knowledge. So, thank you, Tommy. Mrs. Levy, your hand is up. It is. Thank you so much. And I'll be brief. Um, just wanted to say congratulations to both Mr. Lad and Mr. Brook. And specifically to you, Mr. O, as you alluded, your name does appear later on

077in the agenda, and I just want to take a moment to say you are a jewel, and it is our great loss, and it's been a pleasure to get to know you. Thank you. Our next recognition tonight is the recognition of our student board representative Anahi Arojo. And the background information on this is Anahi Arojo has served this school year as the student board representative. She has proven to be a partner with board members and administration in sharing her newsletters and reports with us monthly. We want to thank her for filling this position and wish her the best in her future endeavors. Dr. Garrison. Yes. So, Ana, it's been well. It's been fun. Um, I want to say thank you so much for your dedication to the school district of boy, but also just to

078BMHS and to the students in general. Um, you know, your energy that you bring um is is is contagious. Um, I want to say to you as well, um, you know, when you think about your next steps, I know some things. Um, I know she will be, um, going off to, um, UWM. Um, I believe she is receiving a full scholarship there. And so, I'm so happy for her and her next um, steps as not only as a student, but um, as a future um, proud Memorial High School graduate. Um, I got a chance to see Anahei a lot throughout the year and one of my special special spaces was when we went down to Milwaukee and you did the um opportunity to sing at the Christianing um of of for the USS Bloid. You

079did such a wonderful job and made very proud of everything that you've done and so thank you for your advocacy as well. I can say a lot about you. So, thank you for your advocacy as well that you do on the side. Um, and I just want to say thank you for your leadership that you brought um to the school district and of course to the administration and working with the board. [Applause] Board member Miller, I see your hand is up. It is. Thank you. I just wanted to say it's been a pleasure sitting by you uh this last year and I look forward to buying your first album and I look forward to voting for you. Thank you. Good luck with everything. Thank you. Next up, we have public comment. Mrs. Schop, are there

080any public comments tonight? I have one public comment from Ricardo with Paige yielding her three minutes. Okay. Uh, Ricardo, I'm going to read the, uh, statement first. Members of the public are welcome to attend all open meetings of the board of education. Individuals attending board meetings are expected to conduct themselves in a respectful and courteous manner that models appropriate behavior for our students. Individuals wishing to comment are expected to comply with the norms found on the back of your comment cards and in the board policy 187 public participation at board meetings. We ask that each of you contribute to maintaining a respectful and orderly meeting and prevent discussing confidential matters in a public forum by following these norms for for public comments during board meetings. Thank you for your participation and courtesy. Ricardo. Dear members

081of the board and Dr. Garrison. My name is Ricardo Romero and I'm a student attending Fusen Middle School. I've asked my mom if I can read her letters here of the board as as public speaking now which not only helps me with my speech but it it also assists me like my communication skills and scouts as I have taken on the role as assistant but senior patrol leader. So from my mom pa mro when we first moved to bo we were surprised to learn that their son would be bust across the town of frozen even though we live just around the corner from Cunningham middle school naturally this raised questions for our family why wouldn't students attend the school closest to their home there is true value in neighborhood schools when children attend their schools

082in their own communities near their homes it creates a stronger sense of communication and belonging it also encourages friends friendships with neighbors with neighborhood peers and offers comfort in knowing they have a support system close by. Beyond that, it could help reduce district transportation costs, something that is an ongoing concern, and those saving on transportation can be put to good use. Reopening Cunningham Middle School could also make it significantly easier for parents on our west side to be involved. When schools are located in neighborhoods that families live in, it becomes more feasible for families to attend events, meet with children's teachers, or volunteer. We know how vital family involvement is to s to to student success. Research shows that when parents are engaged, students perform better academically and are more likely to take advanced courses,

083attend school consistently, and show stronger social development. There are many parents in our community who want to help and get involved, but not everyone has transportation to get across town. Some families share a single vehicle. Other f other families may not have one at all. When children miss when children miss the bus, something that's happened in our household, getting to school becomes a challenge and miss instructional time adds up. I read and hear from residents in my own westside neighborhood that the closure of Cunningham had an especially hard impact on the westside families of boy. This is a part of our community that already faces many challenges and removing easy access to a local middle school only makes it harder for families to stay engaged. We're not just talking about convenience. We're talking about equal

084equity and access. Many of us in the community feel stronger feel strongly that it's time to revis this decision. Reopening Cunningham Middle School would be a meaningful step towards supporting Westside's Westside families and making education more accessible. If necessary, perhaps one of the buildings on the east side could be sold to help offset costs that could reduce the burden of maintaining an extra facility while reinvest while reinvesting in a part of the city that truly needs it. I respectfully urge you to consider this not just as a logistical adjustment but as but as an opportunity to do what's right for our westside students families and the broader BL community. Thank you for your time and your service to our schools. Pedrome thank you. [Applause] Next we have the student board report. So, I would like

085to start off with my perspective. So, the school year is coming to an end and we seniors are so excited to graduate and move on to the next chapters of our lives. Next week is finals week. Students are working hard to complete their final assignments and getting ready for summer. Next would be student report. Student concerns. Students have talked to me about their concerns regarding the school district budget cuts and the school district losing assistant principles. They have stated that for some an assistant principal is the only support they have. A question that was asked to me was what are you board members going to do when we lose that support? Next, I would like to do coming up events. So, as mentioned, tomorrow, May 21st, we have senior awards. May 22nd, is the elementary

086track meet. Um, May 22nd is also the all district choir sing. May 26th, uh, Memorial Day, which we have no school. June 5th would be the last day for seniors. June 6th, the last day for 4K through 11th. And June 7th is graduation day. Program highlight. Uh for the final month, I would like to highlight the theater program. There are two musicals every school year, which one is in winter and the other in spring. Students have the opportunity to learn teamwork, collaboration, respect for others using tools for sets, dance, music, marketing skills, stress management, emotional awareness, etc. The list can go on. Students can express themselves in a positive manner. Next will be student and staff recognition. We would like to take a moment to recognize and congratulate our new Miss Boy's team, our new

087Miss Bloit, Trayana Mezer. We are extremely proud of you and can't wait to see you shine on the Miss America stage as you represent the city of Bo. Then I would like to highlight and take a moment to recognize all the staff, administrators, and teachers for all they do and for helping us get through the school year because I know without them I wouldn't have been able to get through the school year. And finally, I would like to give my biggest thank you um first to the class of 2025 for giving me the opportunity to represent as a district student board representative. I would like to thank the board members and Dr. Garrison for welcoming me with open arms and for being there for me through some of the hardest moments of my life. Um,

088I would also like to thank Mrs. Schop for always answering any and every question I had and for helping this process be easier. For the final time, my name is Anna Royo and I am your student board representative. [Applause] Next up, we have the policy committee report. Thank you, board president Johnson. Policy committee, Scott, policy committee met on t Wednesday, May the 7th, uh at 5:30 and uh we appointed the uh vice chair of Mr. Tom Henkins and he had graciously accepted. Uh we also voted to change our start times going forward to four 4 p.m. on the first Tuesday, first Wednesday of every month. Uh there's two policies that we move forward to that are on the uh consent agenda tonight. And our next board meeting, our next policy committee meeting is Tuesday, June

0894th, 2025 at 4 pm. Thank you. Next up, we have the business operations and finance committee report. Mr. Henkins, uh, for President Johnson, I'll defer you, Mr. Nichols, who's in place as the vice chair of the committee. Certainly, Mr. Nichols. Thank you. So, the business ops and finance committee met this this evening at 4 o'clock uh early for us and u we um as board member Henkins just board chair Henkins just said nominate appointed me vice vice chair of the committee uh we were we went over the financials for March. Uh Mrs. Elwood did an awesome job going over the financials and you will see them later if you haven't already. uh you'll see them later in the in the consent agenda. It was a great month. Um we also moved forward a uh request

090to purchase new line boards for uh 70 70 rooms and within the school district. We had a discussion about long-term deck debt was which is really interesting and I'd like to hear more. Um and uh and we had a discussion also about district real estate real property sale discussion. So, uh, next meeting of the, um, business ops and finance committee is Tuesday, June 3rd at 5:00 p.m. Thank you. I know the, uh, teaching, learning, and equity and pupil services committee um, was cancelled, but Mrs. Rue, did you want to report on anything? We will be having that meeting next week, and I'll be able to report at the next board meeting. Thank you. Next up, we have the legislative update. Board member Megan Miller is presenting on behalf of legislative liaison Tom Henkins. Hi, good

091evening. Um Oh, all right. So, um I didn't put together like a whole like written out report for this evening, but just a quick reminder that um there is still time to reach out to the joint finance committee to advocate for um school funding in next year's budget. Um a couple of things to highlight. I'm sorry, I shouldn't say next year, the next bianual budget, which is the 2527 budget. Um, just released is uh the state will still have a $4.3 billion surplus um which has been projected. So that's $4.3 billion which would fit into um the calculations that both uh DPI state superintendent Dr. Jill Underly and Governor Tony Ivers were sort of counting on when making their school funding proposals. um in their school funding proposals, they're advocating for an increase in special

092education reimbursements as well as an increased revenue limit. Something also to note that if we get an increased special education reimbursement, but we don't get a significant increase to the revenue limit, um that those dollars aren't necessarily um going to make the impact into special education that we need because currently we are self-funding the remainder of special education to the tuna in this district of almost $10 million a year. So you would really need both to close the full equity gap not just in boy of course here in boy but also uh throughout the state of Wisconsin particularly in uh rural areas that tend to be very underserved. So those are kind of the big highlights. Uh just a couple of bills of interest let me make sure I have these pulled up. Um one

093thing that they're voting on I believe in the Senate committee on Friday if I'm getting that right is there is the um uh so there's so sorry let me just start with the assembly bill. So there is an assembly bill dealing with uh scholarships um which is exciting and it's just sort of to like you know um encourage alternative pathways to um higher education. Um there is I think a really exciting one on school lunch. It's always a big topic right um AB226 um just uh prohibiting um certain use of chemicals in um uh free and reduced lunch uh so federally funded meals and things like that. So, um, generally, I don't know, depending on how you feel about that, you know, interesting stuff going on. Um, you can read about those two bills. There's,

094um, also a couple, yeah, the Senate bills, there's one, um, relating to access to public high schools for military recruiters. That's SB010, SB011. Um, organizational information allowing representatives to, um, certain federally chartered youth membership organizations to provide information to, uh, pupils on public school property. Uh, that might be of interest to folks. Um, I think I guess the only other thing that I think really jumps off the page on this one is um, Senate Bill 022, school materials inspection, requiring school boards to make textbooks, curricula, and instructional materials available for inspection by school district residents. This is something that's been cycled through um, for gosh, for the last few years now. Um, and there's already um, I think different districts already currently have different practices. So, it's like a local control issue with public accessibility

095to um, district materials. So, that pretty much concludes um really the big headline news is just the budget. So, any any questions or do any board members have any questions? Please contact your representatives uh particularly the joint finance committee to encourage them to uh fund public education with this $4.3 billion budget surplus. Thanks. Thank you, board member Miller. Next item is the 2425 district goals staff climate survey. The purpose of this is um to seek approval to conduct the May 2025 staff climate survey as outlined in the finalized district goals document developed in September 2024. The survey will be distributed electronically via Google forms with a projected completion date of Friday, May 30th, 2025. The background information is in alignment with our commitment to using data to inform district practices. We seek input from staff

096to assist the board in current and future decisionmaking. On November 21st, 2024, we initiated data collection related to district goals during the table talk community engagement meeting at the boy public library. Additionally, additionally, the school perception survey, which was administered in late November 2024, provided valuable feedback, making it unnecessary to conduct another survey in December 2024. This May 2025 staff climate survey along with the data from the table talk meeting and the school perception surveys will provide the board with comprehensive information to assess the progress of the district goals for 2425 school year. The survey will be anonymous though participation though participants will have the option to identify themselves and their schools if they choose to do so. And attached is a draft of the uh district goals staff climate survey as outlined in goal

097number one. We did say that we would use this to gather information regarding goal number one. Is there a motion for this item? Uh, Mr. Nichols. Uh, yes. I move approval for the board of education administering a staff survey for purposes of gathering feedback on the effectiveness of implementation and the impact. Is there a second? A second. We have we have a motion by Brian Nichols and a second by Juan Romero. Any discussion, Mrs. Levy? Thank you. Just a quick question. Um, who created the districtal staff climate survey and was there input from the administration? I uh put together the questions and no um there was not input from the district staff s from the uh district administration as this is a board-driven survey. No. and and I I appreciate that this is a board-driven

098survey, but is there a reason since the administration is kind of like part of our team that there wasn't input from the administration? And if I could hear from Dr. Garrison representing the administration, would you have liked to have had input in this survey? Well, certainly uh my response to that is this has been a goal since last September. So, uh, it came down to the wire in terms of time and getting this on the agenda for tonight. And Dr. Garrison, I will give you the opportunity to respond. Thank you. So, um, like as mentioned, I was the admin administration was not involved in the survey. Um, the second part of your question was if I would like input into the survey of of course naturally, I'm not sure if any superintendent wouldn't want to

099have any input into the survey. Um there's just thoughts that I would have in how it be administered and of course looking at what we currently do what we currently have um through the school perception survey and of course from a validity perspective how are we to kind of gauge some of the thoughts from it. So just a thought process. Thank you Megan Miller. Thank you. Um I just had a clarification and a question. Um so I do recall our discussion earlier in the fall um with with the goals that we set forth and I think um I think I was actually one of the people who had asked if we could get um staff input about how they would like to be um engaged, surveyed or otherwise to provide such input. Um, and so

100I guess I'm unclear because I actually don't recall the discussion at all about us making our own survey. So I guess I'm just I wanted to clarify if if we're conflating the board goal discussion about working having like staff and uh you know sort of work together to bring forward um you know climate information with this or if these are two they're supposed to be two different things would be my clarification and then I do have a follow-up question. So I guess I don't know board President Johnson or anybody else from the board who maybe wants to fill me in on that. Uh certainly our the finalized first goal said that we would have a staff survey in May of 2025. So we are now down to the wire where we need to get this

101survey out if we are going to get feedback as we had agreed for our finalized uh district goal number one. Okay. I guess I was unclear because I I don't recall us saying that the board was going to by ourselves create a survey. So then I guess my I guess my follow-up question I did have a a whole separate question, but like were we did we develop this together and I missed it? No, it was a matter of time where we just needed to get this out. And if if board members would like to offer any suggestions or modifications to any of the questions, um please let let us know now. Yeah. And we I mean we make those modifications now. It's not ideal, but um in the interest of time so that we're not

102going past May. This is the last board meeting in May that we have this opportunity. So, okay. So, I'm I'm not in favor of this because it is 640 and I don't want to workshop through an entire survey and I I think that if we this this was something that we had established several months ago and it didn't appear on an agenda like I don't think that I think that means that we don't get to do it. Um so that's sort of my opinion there. But I guess I'm my my question was um how are we defining staff? because the the questions that I see are very targeted to I think um like to teachers who I absolutely would love to hear from. I think that it's also really important for us to hear from

103like all categories of staff. So, I'm just wondering um does that align with our board goal or like should we create if if the if the board votes yes, we should do this? Um I guess I would ask like is there a capacity for us to extend out additional questions to talk to like custodial staff um staff at Colac staff like you know all just to get a complete picture right so that we have a good use of data because I I guess I'm not seeing I'm not seeing multiple metrics like I'm not like so we're getting one measure from a specific population within the whole staff and I I just don't think that that's extremely valid. So any I mean correct me if I'm wrong. I mean can I what do you think? Okay.

104No I I will certainly respond. Um thank you and staff are all district employees. So no the um um workforce for HS or Chartwells are not included in this. that was not discussed last um September when we approved the board goals and the finalized goal board goal number one saying that we would have a staff climate survey and this you're you're right this is rushed it absolutely was it wasn't something that um Dr. Garrison brought to my attention. It was actually a staff member one from from one of our school buildings that reminded me that the board was going to do this. So that that is why I got on spent my weekend working on this. So um well well then I'll just clarify because my my intention is not to to be critical of

105your work and I appreciate that you took your time on your weekend to do that. I mean, I'm wondering um and I I don't know how how people would feel about it, but I I would be more than happy to if we want to extend if we wanted I mean, I'll just suggest out there perhaps we vote to extend this into June. Um and maybe all of us could collaborate and get some input about you know different types of questions to ask and just make sure that we're measuring what we hope to measure because I would hate for people to take the time to provide thoughtful responses and then it doesn't have the desired impact, right? That's not good for anybody, right? So, I'm just going to throw that out there. I think this is

106something I'm more than willing to put in time and energy to help um contribute to in a constructive way. Um, just want to float that thought. Thank you. And as for your response, you had said something about this, you said that it felt like it was specific to teachers. Well, this the teaching work force is our greatest um employee group. So, if it feels like it's geared toward teachers, you know, that's probably uh intentional. Um, but if people don't want to answer any of these questions, they certainly don't have to answer any of them. If they want to answer all of them, they certainly can. It's this is a an anonymous survey and um it if people feel like something doesn't pertain to them, you know, I would encourage them not to answer it. If

107they want to answer it, by all means, please do. Mrs. Levy, your hand is up. It is. Thank you so much. Um just a few things. I echo much of what board member Miller is saying. Um and it's not just Dr. Garrison. And it's my understanding that the superintendent and the board president set agendas. So I it it's a little offputting to just put this on him that this has not been scheduled. Um I would love to see and the next point is our our teachers are super important but all of our staff contribute to our staff climate and if we really want to address staff climate then we need to provide a mechanism to survey everyone um and include questions that are relevant to their roles and functions which are also very important within

108our district. Um so I too would like to extend this out. I would love to get feedback from the administration, from the BEA and BSU. Um, and and then also like I mentioned a mechanism to involve all staff that are not represented by the BEA and BSU. Thank you. Again, the reason we have this survey is to collect information on board goal number one, which was an adherence to the code of conduct that is primarily specified towards teaching staff. I know other staff do also partake in adhering to the code of conduct. It's certainly everybody's responsibility, but the teaching staff are the ones that largely are the ones that are in response to that. No, and I appreciate that context, but we may want to sharpen up the title because it says that like a

109climate survey and absolutely student conduct is a part of that, but it is it is not all-encompassing of the climate. Correct. And the reason it says climate survey again is because that's in our finalized board goal number one. It states we would have a climate survey in May of 2025. Any other questions or comments? And board member um Tom Henkins, I know you're with us via phone, so you you're not able to see if you have your hand raised or not. Do you have any questions? No, I'm very good. Thank you. Okay. Uh, board member Brian Nichols. Well, in reviewing the in reviewing the questions, I I you know, I honestly think that it does pretty much cover all the all the staff. Um, uh, code of conduct is not just for teachers, it's for

110everybody. Um, I mean, all these goals are technically they're for everybody. talking about the budgeting process all all coms all the staff and then there is that question at the very end where um you know you can you can put additional thoughts on well you can do this on every goal you can put additional thoughts on every goal. So that's a that's pretty much for me that's open-ended for everybody in in the school district. So, thank you. Any other board members with questions or comments? Megan Miller. Thanks. Um, so I Okay. And and I appreciate the the context that you just provided about board goal one um actually brought up more questions for me because there are a number of I think really good questions on here um that aren't just about the code of

111conduct. So, here's what I'm wondering. You you put a lot of work into this and and there is excellent content on here. Could this be one like of the first of additional questions? You actually have question 27, which um I should have mentioned in my previous comment that just says, you know, like yes or no, I am a classroom teacher, which was one of, you know, sort of like triggered in my mind like is this just for teachers? But I I appreciate the validity of like what Mr. Nichols just shared. Of course, this like, you know, it's school system, right? It touches everybody. I wonder if this could be like a survey, but maybe we could take some time to be thoughtful about um making sure like, you know, what are the questions that we

112want answered? So, what questions do we want to ask in order to um ascertain exactly the information that that we want and need to provide kind of more of a whole picture? So, um I I guess I'm just kind of curious about what what people think about maybe like let's if if the desire of the board is to is to vote for this one. Could this be the first of of several that are maybe a bit more targeted? And then maybe a future agenda item maybe at the next meeting if there's time could be like, you know, what are we after specifically just to make sure that we're covering all our bases. Thank you, board member Rue. All right. Um, listening to what you said about that, um, Megan, um, I like the idea of

113putting this out there as a first step, just getting some information back. A lot of times you can learn from an experience and it's free. I like that. Um and then uh maybe for the one that we develop for the fall, then we'll be able to workshop and um come up with a plan that um addresses all of the groups involved. I I think it's a really great idea to have um our goals as a board be so visible to our community and to um our staff. And it I think it'd be interesting to see what they have to say on how we're meeting those goals. Thank you, board member Romero. Yes, I'd uh also somewhat mirror what board member Rouch is saying about um about about all this as far as this goes. However,

114also in my opinion, I do believe that this how it's the it's coming down to the last minute for this particular survey. I don't really appreciate that and I'd like I'd like the be able to get this through because at the end of the day like she said we can also go through for the next one and come up with more comprehensive different questioning for for right now though how many how many times are we going to do this where we're at the very last second then we're going to put off a little bit more a little bit more a little bit more this this is just for a questionnaire this is not for something um more grave so instead of putting things off and off and offer right now you know I I don't

115know. I can't speak to why the time crunch why the time crunch, but it is what it is and this is where we're at right now. So, at the end of the day, I think it's a it's a good start for anything right now. And then um just in the in the efforts of timing, I'd like to um just uh move the previous question. Call the question. Yes. Okay. We have a motion to call the question. Is there by Mr. Romero? Is there a second? Second. We have a second by board member Rue. Mrs. Schult, may we please get a roll call on calling the question? Yes. Juan Romero. Hi Amy Leafy. Nay. There are still hands raised. Tom Henkins. Hi. Brian Nichols. Hi Megan Miller. Nay. My hand was raised. Joanne Rue I and

116Tia Johnson I a motion carried 5 to2. Mrs. Schul, can we get a Would you mind rereading the original motion by uh Vice President Brian Nichols that was seconded by Juan Romero and then a roll call, please. Yes. Move approval of the administration of a staff survey for the purpose of gathering feedback on the effectiveness and on the impact of the 2425 district goals. Oh, Joanne Rue, I Megan Miller, nay. Brian Nichols, I Tom Henkins, I Amy Levy, nay. Juan Romero, I. And Tia Johnson, I. That motion carried 5 to2. Thank you. Our next agenda item is the CISA6 model. This is the EV evaluation tool. The CIS 6 dates model superintendent evaluation tool. And the purpose of this agenda item is to reveal re review re review evaluation workshop opportunities for board training and

117the evaluation of Dr. Garrison. Is there a motion? Um Mr. Nichols? Yes. I move approval of pathway number one as shown on the attachment proposal from CISA6 uh DAPES model CISA6 model. Is there a second? A second. We have a motion by Brian Nichols and a second by Juan Romero to approve pathway number one as shown on the proposal from CISA 6 for the DAPES model CISA 6 model discussion. Mrs. Levy, thank you so much. I'm actually a little disappointed that we didn't have discussion of the three options before there was a motion, but it is what it is. Um, I am actually not able to support option one. Um, I get that it's zero dollars and that this can be done asynchronistic asynchronistically with videos, but the board has one employee and I happen

118to think that evaluating the employee with efficacy is really important. Um, for Dr. Garrison's growth and for the the betterment of our district. Um I am in favor of option two. I think it's really important to make sure that we are implementing the CISA6 model with fidelity. Um and just briefly the reason I am for option two versus option three, I think it's really important for us to get that foundation of an in-person orientation with CISA 6. Um, side note, I had mowled over um asking the board to contemplate having the trainer from CISA 6 join us virtually. Um, but thank you for the detailed notes, Miss Johnson. I'm assuming you put them together. Um, really the only cost savings would be mileage since Oshkosh is about a hundred miles from here. That's maybe a

119couple hundred dollars. Um, so in-person orientation is training to get us all grounded and on the same page, I think is really important. I think after watching the video hopefully we will have questions and I'm not sure how those questions will be answered if we are not connected to a facilitator that is familiar with this process. The difference between option two and option three comes in the first um and second quarterly check-ins. Also, I think it's important for us to have someone walk us through how that check-in process should happen since we have never done it. Again, since we have never done it, um I think I have faith in our group that if we were trained on that quarterly check-in for the first round, we would be able to manage that on our own

120for the second round. So, we would forego that $1,925 cost. And again the summitive evaluation I don't believe we have executed this process with fidelity. So and again this is one of the most important things that we do with and for our one employee and I think it's really important to have someone who's grounded in the CIS 6 evaluation to walk us through that summit of evaluation for all parties involved to make sure again we're doing that with fidelity. So again I cannot support option one. Um I am in favor of supporting option two if option one does not pass. Thank you board member Rue. All right. So my question is so in pathway one it says that there's a virtual followup with member of the team free of charge. Um would we be able

121to follow up with them after each of these things or just after the very first uh video course? That is a good question. I don't know. And um just for clarif clarification, I did not put together this proposal. Um I'm assuming it came from somebody at CISA 6. So Dr. Garrison, do you have an answer uh for Miss uh board member Rue? So, this did come from CISA. Um Tim is his name and um these were the pathways that we that he put together for us to kind of to review for the board to consider. To answer your question specifically from a free of charge perspective, Mrs. I guess I'm still a little confused about are you saying so in pathway one after it says asynchronous video course then it says virtual followup with member

122of the CISA 6 GDC team which is also free of charge so I was wondering like how often we could follow up with them free of charge you know so that that's the hard part for me to determine I mean based off of what you all course review and then of course what questions you may have I don't think anything is going to be free forever naturally if you have multiple questions from multiple board members then that's why the different pathways will be there um and so um I can't say that every single person will get five questions or something like that if that's what you're looking for it does say free of charge so I'm I'm pretty sure that he will of course answer your questions that you may have but if they're ongoing

123then there needs to be of course training that's associated with Thank you, Dr. Garrison. Board member Miller. Thank you. Um, yeah, I had a question about um in in pathway one, like I do definitely obviously appreciate the wisdom of of taking the the option that is uh least costly to the district. Um, I do think that the fees are not ridiculously high given what, you know, we could also like save from our board budget by like, you know, paying for our own mileage if we go to conferences and paying our own registration and things like that, which I think most if not all of us have been doing anyway. So, just going to throw that out there that we could probably offset that cost if we did choose to go with pathways two or three.

124Um, my my biggest concern about pathway one, but I'm wondering if if we could clarify. Um, Dr. Garrison, did you have any conversation with Tim with this virtual followup that would have included some sort of a fidelity check? I'm just looking under the summit of evaluation because um only I and correct me if I think only two of us have been actually like trained by CISA CISA 6 um originally. So I think board member Levy and I both completed the full training. Um it's an excellent model and I think used with Fidelity. designed by people who have done you know research in ensuring that we are leading the district in a way that produces the best possible outcomes for our students and um you know creates good climate for staff like these you know this

125is really important stuff it's high stakes um kind of to the spirit of the last discussion I believe that process really matters and these are things that we need to take with the utmost seriousness so given given that um I don't know if is there an option in pathway one for us to do some kind kind of fidelity check with CISA 6 um after we complete the summit of evaluation but maybe as a step before it becomes sort of official um just kind of curious about that otherwise I I'm I think I'm more or less where board member Levy is at. So to answer your question each Dr. Garrison. Thank you. So each of these questions um each of the pathways I should say you can add something to them even in pathway one. And

126so if there is a need for the board which I humbly believe that would be appropriate space for someone of CISA 6 to come in and assist us um we could add that to the conversation. Naturally um the representative wouldn't be free. Um and that's where we would that's where our cost will be associated with the um space. So yes, you can kind of customize these um opportunities whether it be pathway one, two, or three. Then just a follow-up question to board President Johnson and any other members of the board. Then I guess if if the board chooses to vote for um if we as a collectively choose pathway one um is there a desire or interest from the board for us to then have a follow-up discussion with CISA 6 to gauge and if

127necessary price out if there's like a modest amount of of money that it would cost just to have somebody just to assist with just that final step pos I wouldn't lead off with that. I would just ask if that's something they would include just as like another, you know, how they have it. Um, the language that they put together here um that board member Rue was just talking about. It's the first thing I saw too, the virtual followup with member. I'm just wondering if if they would add just that sub bullet under that summit of evaluation piece for free. That would be amazing. I would just ask for that. And if not, I mean, maybe that's something we could bring back to the board. I guess I'm just curious, Board President Johnson or or colleagues,

128how are we feeling about that? Thank you, board member Levy. Thank you. Um, couple questions. First, Dr. Garrison, have you already confirmed with CISA 6 that we can do this alakart or is that what you are inferring? So, I excuse me. Yeah. I'm going to remind all board members that questions get directed to the presiding chair. Tonight, I am the presiding chair. So questions get directed to me and I will open the floor to the appropriate administrator or administrators at the time. Oh, please accept my apologies. Um, poor President Johnson, would you mind asking Dr. Garrison if he has confirmed that the options on here are all cart or if he is making a reference? And then I I did have another follow-up question. Please, Dr. Garrison, it is confirmed that we can have some

129of these opportunities out of cart. Um it was no different if if we were to add something else to like I just mentioned to pathway three if we needed additional um services. Um a lot of times when we looking at evaluating the administrator um different boards need different things, right? And so these are just different opportunities that were brought forth. And of course if we step outside these opportunities then we will be able have to pay for that. Perfect. So, board president Johnson, my I believe my final comment on this is I am very leerary of us doing all cart at the end because if we haven't done the entire process with fidelity, we might just find out at the end with the CIS6 facilitator, we just wasted a whole bunch of time doing this

130wrong and the ball might be too large to untangle at that point. So again, I'm not able to support option one. Thank you so much. Thank you, board member Levy. Board Treasure Henkins, did you have any questions or comments that you would like to share at this time? No, thank you. I'm good. Thank you. Are there any other board uh member questions or comments? Uh Miss Miller, thank you. Um, I guess I would just like to offer an amendment to the motion on the table, which I it just a quick clarify, the the motion on the table is is for pathway one, correct? Okay. Just making sure. Um, I'm just curious if or I guess I would like to make a motion um that the board uh postpone this conversation to the June 1st or

131the first June meeting of uh the month in order to reach out to CISA 6 and ascertain if it is possible to add an additional um evaluation consultation to package one. board. Vice President Nichols, do you accept that? Well, no, I'm amending offer I'm sorry, just to clarif I'm just actually like offering an amendment. Um, and if people don't want to vote for it, that's fine, but I'm just so I don't want to You know what I mean? Oh, okay. Uh, Vice President Nichols made the motion, so I believe if you want to make a an amendment, it's his yay or nay. No point of order. if if she wanted to make an amendment before there was a second, then he would need to accept that. But since there's already been a motion and a

132second, she is making a separate standalone amendment. Um, so it doesn't need approval by the person who made the main motion. Okay, thank you. That's right. So, is that a motion, Miss Miller? Yes, I was intending to Okay, so there's there's a motion by Miss Miller, and would you please repeat your your motion? Sure. Um, I just wanted to move uh to postpone I just I don't have the date in front of me. I'm sorry. Um, I thank you so much. Um, I would like to move to postpone um the discussion to your action on the item until June 3rd in order to reach out to CISA 6 and find out if we can add on additional consultation for the evaluation piece uh prior to voting on it. Thanks, Miss Shope. Did you get all

133of that? Okay, there is a motion to postpone discussion until June 3. Is there a second? Hearing none. Motion dies. Mr. Romero. Yeah, I was just going to ask about um Miss Miller's motion about adding the additional on there. I wouldn't that fall under what Dr. Garrison just said about verifying that we are allowed to add additional things on there. I mean I I thought that's what I mean unless I'm like hearing it wrong. I thought that would be part of that. Is that is that correct? You think that's my understanding. Dr. Garrison, the question is what um what she was asking about to try to amend to see to verify with CISA 6 that we could add the additional consultation afterwards. Um I was just wondering if that would fall under what you were

134saying about adding the additional packages or additional things to the model that we were looking at. We, like I mentioned, we can add to each of these pathways if if necessary, but the board would have to give me the direction to do so. And that's what I believe Mrs. um Miller was attempting to do, but failed. Motion failed. Sorry. Thank you. So just for the um public's understanding, what this is about is training on the tool used to the board uses to evaluate Dr. Garrison and um this has been the tool that the dis that the board has used per Dr. Garrison's contract. To my understanding, it was not used in the school district of boy previously. Um, and the I don't know not having not being on the board at the time of his

135hire, I I don't know, you know, what was involved in the training at that time, but it seems as though it's kind of um been all over the place. The there are three pathways that we were presented. Pathway one is the board watches videos and that is free of charge. Pathway two there is um orientation and training by a dates person here and the cost of that is $6,600. And pathway three, there is more intensive training also with um people here to give the board training and that is over $8,500. My concern with that is we do have a failed referendum and yes this is important but I also do trust that we board members can either individually watch the videos and take the training submit questions as as we have them or we can

136have a special board meeting where we all come together and watch the videos together. the um invoice from last fall from CISA 6 regarding the um you using the CISA 6 tools was over $19,000. So with with all of that it's we we are at the point where we are looking at nickels and dimes and I I trust that the board members can um do the the training independently and that's um why I also am in support of pathway number one. Joan Rue just asking uh for clarification. If we watch the videos as a group, we get our follow-up questions answered, and we feel like at that time we need more support, would we be able to come back and at that time relook at it and see if we could um look at other

137supports from CIS6? I believe that is an option anytime. Dr. Garrison. I think that's what we're trying to capture. I think one of the I guess I just have to put this on the table. One of the most important things that boards have to do is number one, hire a superintendent. That's an important space, right? And number two, one could argue evaluating the superintendent. The evaluation of a superintendent is not just good for the board, but it's also good for the superintendent. Um, we wanted to get this right because what we don't want is to to get into an evaluation conversation where um, I like to call it the the target is moved. You know, you set things and and path for X to happen and then all of a sudden, you know, we want

138to do something different. And so when you're evaluating the superintendent, it's very important that you set clear goals and those are the goals we go after and those are the goals that you evaluated on. I think sometimes boards um oftentimes will want to change that and when that happens it just makes it harder for the district administrator um to try to figure out what am I being evaluated on because there's a lot of different things that I could be evaluated on. I mean there's a tons of things and no superintendent is going to do it all right and so my hopes is that you know in this space that we do get the proper training for the board. um to evaluate me appropriately. Um because if it's not done appropriately, then that leads to other

139conversations as it pertains to bias in the ratings and bias in the thoughts or you know the possibilities of me not knowing or me not understanding the target that we're trying to get to. Those things are very very very intricate especially when you're talking about any evaluation. And so I would hope that you know the board no matter which one we end up choosing which again I I see number two being the better option. Um and even in number two we can actually ask for different things to come off of that. Um these were the pathways that were presented. I want to be of course very transparent in how it came to me and so I wanted to just send that straight here for this discussion. Um I just want to make sure I note

140that. So yes to your um question again we can definitely look to add to these spaces if there's board questions but again a board would have to you know of course give me that charge to go and do that. Thank you Dr. Garrison board member Miller. Thanks so much. Um so just um the reason that I'm asking these questions and then I guess I the reason I wanted some additional information before we we took action was because I I wanted to fully understand exactly like what is the scope of of what CIS6 is able to provide for us under the under the umbrella of of option one because I am with everybody on the fiscal responsibility piece. Scary times um so just to ground the conversation the purpose of evaluating Dr. Garrison is is beneficial

141for both of us, but it's really for the benefit of the district. So, when we run for school board and we're like, we want to go make a difference. Well, how are we going to do that? Well, we're going to hold the superintendent accountable to do X, Y, and Z, like the things that we want to see happen, right? This is like a huge lever that we get to pull as a board to really execute the vision that that we want to see for our kids and for our community. So, it's very important that we do this well and have a good process and make sure that we're we're looking at ultimate metrics. So it's like, you know, we want to set the district up for success. We want to have quantitative and qualitative multiple

142measures to make sure that we are like executing on that success. And the one employee that we have to execute those things, right, is Dr. Garrison. So to that point, um, we also want to make sure that we're being accountable to him because it is literally in his contract that we're going to use the cease to6 model. And so I want to make sure that we aren't like accidentally stepping into any kind of a legal, you know, issue here. So, um, those are kind of like the two big things that came to mind for me. Um, to the point that Miss Rue just made, um, and that Dr. Garrison just made, it it sounds like it's like an either or, right? Like we either we either go with one and add-on or we go with

143two and takeoff. Whichever way the board decides to go, I think the thing that I'm most in favor of um what I would be willing to pay for, uh which is shy of $2,000 for sure would be the two quarterly progress checks along with like um board member Levy pointed out, maybe like the couple hundred dollars it would cost to just reimburse somebody for mileage just to help us through the fidelity of that summitive piece again to protect us and the district legally in case we were because we haven't been fully trained as a full board. um you know need that guidance. So, thank you. Thank you, board member Romero. Just a just a question. I thought I heard earlier in the conversation that um some of the board members here have taken the video

144training before. Is that is that correct or is that we were trained in person? You're trained in person? Okay. And no one has seen how the videos work as far as that goes yet. Is that would that be correct? The vid the videos are available. Um and the board members have had um last summer the the videos were available and the previous um evaluation cycle the videos were available then as well. Okay. I was just I was just curious as to if anyone had the experience with using the videos as opposed to in person to see if they're effective. I mean, I can understand if they're not really effective videos per se and it leaves a lot to question or versus the inerson being needed or can or would it still be effective to use

145the videos and then add on something like an extra counseling like this been suggested and whatnot. That's kind of that's what's making me think at this at this minute right now. I just wondering as far as the effectiveness of the videos per se like that. Thank you. Um, the videos are provided by CISA 6. Amy Levy, thank you so much. I just wanted to respond to board member Romero's question. I think the videos are a nice complement to the in-person training. I think if I just watch the video without the benefit of the in-person training to lay that foundation, I may have several questions along the way in each of those processes. And I think they're very different. In the initial training, we looked at the rubric. We looked at some of the artifacts and

146how we compare those artifacts against the rubric. So, we can kind of calibrate our our ratings because you give ratings for each category. And then the the check-ins, we had a training on that a couple years ago, but we've never done the check-in. So, that is something that I definitely would like to revisit in person. Um and then in that initial we also um discussed the summitative evaluation but the thing that I would have liked to have changed with that is to have that because it's a lot of information up front to spread that out. So I don't want to be trained on the summit of evaluation in detail um until be it's time to do the summit of evaluation and we've done those building blocks like we've we've looked at the rubric we've looked

147at the artifacts we have information from those check-in meetings and then I would like that inerson training on the summitive so this is how you use all of that information you've gathered and the in my just my opinion one of seven the danger in not doing that is if we just bring in someone allocart to kind of spot check us for lack of a better way of putting it. If we messed up step one, in my opinion, it's hard to untangle that in step four. And then also, if we start this process and say we're going to do the videos and then we decide we want to bring someone in, then we run into scheduling issues. Um because if we don't set it now, it's going to I would imagine it would be more difficult

148to say, oh, well, we're in the process, but now we have to wait for someone to be available. we have to wait for our schedules to sync up, etc. So, those are just some of my concerns. Thank you, board member Henkins. I just want to check in. Do you have any questions or comments at this time? Um, no. I think you're answering the questions as you go along. Season 6 is always available. I mean, TA, have you talked to them? I mean, and obviously Dr. Garrison does, but it's not like you can't call and ask a couple of these questions daily. I mean, some of these questions we're asking are thinking way ahead. And I agree, we have to look at some of those things, but when Dr. Garrison comes right out and says that

149he is sure that we could add on or delete off of any package, and if you want to call it alle cart, so be it. Uh, that's been asked and answered. So, I think we're coming up with all these different scenarios that may or may not come to fruition, and I agree it's good to talk about it, but uh I'm in support of pathway one, and if we need to add on a consultation, we do so when we need it. Thank you. Thank you, board member Romero. Um just a just a question to board member Levy. What was the rough time frame that you were trained? like was it like over a course of several days or several meetings or is it just one meeting? How how did that work? Um I'm just going to

150gently remind the board Robert's rules of order dictates all questions get go to the presiding officer and then they turn the um table over. Oh, my apologies. That was directed towards you. Sorry. I will open the floor to Mrs. Levy. Thank you so much. Just a a point of clarification. If we are strictly using Robert's rules of order during debate, a person can only speak twice. So, I'm just wondering how closely or how loosely we are following Robert's rules of order. Um, we had it was it did refresh if board president Johnson, you could ask board member Miller. Um I believe it was either two or three hours initial training um with Miss Wendy and then we did have another discussion with her when it was time to to do the the sumitive um but

151we did not have a specific training in the interim on those check-ins. They were discussed at that initial one um but we didn't have a separate in-person training but my recollection and it's been a minute it was either two or three hours that we had. Board member Miller, would you like to respond? No, I mean I I thought Yeah, it was like it was like two hours. Um I don't believe that CISAs in general do make themselves available on call because you know they do they do have to make money and we don't pay into CISA 6, we pay to CISA 2, just to clarify that. But um yeah, that was pretty much I would echo that experience with board member Levies. Thank you. And again, uh, last year's CIS 6 bill for evaluation, this

152did not include any training, was $19,349. Mrs. Shope, may we have a roll call on this, please? Yes. Um, sorry. Could you re reree the motion? We will you reread the motion, please, before you begin with the roll call. So, the motion uh to vote on is move approval of pathway one as shown on the CISA 6 information for the DAPES model CISA6 model attachment. Um the attachment ready. Joanne Rue. I Megan Miller. Nay. Brian Nichols. I Tom Henkins. I Amy Levy. Nay. Juan Romero. I. And Tia Johnson. I the motion carried 5 to two. Thank you, Mrs. Schman. Next on the agenda is the consent agenda. Typically, there is no separate discussion of the items unless a board member so requests in which event the item or items will be removed from the general

153order of business and considered in their normal sequence on the agenda. I am requesting that we have item D removed. This was uh an item from the TLE meeting that h that had to be cancelled. So, we will um remove D for full board discussion. Mrs. Levy, thank you. I'd like to remove item C as in Charles, E as in Eddie, F as in Frank, and J as in Jackson. Please let me know if you need me to repeat any of those. Correct me if I'm wrong. C E F J. Correct. Thank you so much. Any other board members that would like any of these items removed for discussion? Hearing none, I will move approval of the consent agenda. This is approval of items B, G, H, and I. So moved. Second. Motion by Brian

154Nichols, seconded by Amy Levy. Any discussion? Seeing and hearing none. All in favor? I I I I I I. Any oppose? Motion carries unanimously. Point of clarification. Could I please get who moved and seconded? Certainly. Brian Nichols moved. Amy Levy seconded. Thank you so much, Mrs. Levy. Item C. Thank you. Um item C, I just had one question. Um I'm glad to read that the gradual transition to the new line boards um has occurred with great success. My only question is what solution are the new line boards providing um that rendered the current smartboards non-functional? Good evening. So the smartboards require a smart notebook software to run which is a subscriptionbased software. U the new line interactive panels come with an equivalent software um built into the panels. Um so they will allow for interactivity

155and manipulatives and whiteboarding and and those types of tools. Okay. So just for clarification and this is me not you. The problem that rendered the smart boards nonfunctional has been remedied by the new line boards and we're able to move forward with the addition of those. Correct. Thank you so much. Board member Romero. Sorry, just a quick question also um in regards to that. It says uh in the PowerPoint that's been presented that everything's been transitioning with great success in the in the classes that they've done. I'm just wondering um is there is there any data showing that you know proving that yeah it's actually been success like percentages of you know this is it's improved student achievement by s such percentage anything like that at all is for data and also I had just

156a question about the extended warranty it's only two years considering that it's a pretty hefty cost is what we're asking for is there an option to get a better kind of warranty for for that. I know the bid only says in there the extended warranty from from the particular place that we're looking at according to what the numbers we're looking at. Sure. Um it's it's more like a manufacturers's warranty. I just wondering if there's anything else we get a better bang for our buck regarding warranty because electronics can come and go quick. Uh so to answer your first question, um I don't have those numbers and those metrics at the moment, but I can certainly look into those for you. And to answer your second question, uh the New Line boards, as you see in

157the three quotes provided, um were initially provided a 5-year warranty and then CDW was able to work with New Line directly and and and extend that warranty by two more years to seven. Okay. Yeah, I thanks for clarifying that. I saw it on there. I only saw the 2-year warranty on there. I didn't see a seven. So, thank you. You're welcome. We should also clarify that the smartboards are out of warranty, correct? Yeah, the smartboards are 10 to 15 years old. So, they are due for replacement at this point. Um, and so the new lens will be a nice fit. As as you stated, they are doing very well in the classroom, and we're hoping they'll have a nice uh long extended lifetime. Mr. Romero, are you done with questions or Sorry about that. Oh,

158so no, no. I I just see your hand is still up. I didn't know if you were continuing. board member Rue. Uh I've spoken to teachers that are really happy with these new boards. Um some that piloted up uh quite a few years ago and they're still finding great success with them. Board member Levy. Thank you. If there are no other questions, I definitely don't want to cut off discussion. Uh I move approval of item 7 C. Second. Thank you. Motion by Amy Levy, seconded by Megan Miller. Any further discussion hearing? None. All in favor? I I I I. Any opposed? Motion carries unanimously. The next item is contracted services. Dr. Garrison, did you want to post We pulled Oh, I'm sorry. We pulled that one. Sorry. Thank you. Um item E, Mrs. Levy, thank

159you. I just need to pull it because I need to abstain because that did not um attend that meeting. Is the same true for F? No, actually F is slightly different. Would you like me to go into F now? Oh, I didn't know if they were the same. I maybe we could just vote all together on those ones. So, were there any other questions with item E from any other board members? Hearing none. Is there a motion for approval of the meeting minutes for May 3rd workshop? So moved. Second. Motion by Joanne Rue, seconded by Brian Nichols. Any discussion hearing? And seeing none, all in favor? I I I. Any oppose? Any abstain? I'm abstaining. I'll abstain. I'm abstaining also. That was not present. Thank you. Motion carries with four approvals and three abstensions. Item

160F. Mrs. Levy, thank you so much. Um, I just need the minutes corrected. Um, I attended this meeting. It says that I was absent, although I did come in late because one of my children had an event. Um, so the the minutes actually list myself, Megan, and Tom as being absent. Um, I I don't know who came in when, but I know at some point in the meeting, we were the three of us were there. Um, and then at adjournment, it does not have me included as part of the vote. Um, and I definitely uh voted I uh to adjurnn. So, if we could have those minutes corrected, I would appreciate that. Thank you. Any other questions or comments on item F? Mrs. show. Do you have any um questions? You you got all of

161that? Okay. Thank you. Is there an approval for item F with the noted changes? Second. Motion by Amy Levy, seconded by Brian Nichols. Any discussion hearing and seeing none, all in favor? I I I. Any oppose? Any abstensions? Motion carries unanimously. President have a question. Yes, sir. Dr. Garrison, real quick. Um, going back up to the consent agenda item for contracted services. I I I thought and again I'm going to back I know we're going down to Jay after this. I thought we was pulling for discussion. That's what I thought was happening. I don't want to get too far down. agenda they have to go back. So am I missing something there? No, that was my understanding as well as we had talked about previously. So okay. Um item J 881 policy 881.1 district booster

162clubs. Mrs. Levy, thank you so much. So, I have a list of questions. So, I just want to confirm. Board President Johnson, how do you want to hand Do you want me to ask one question and you open the floor? Do you want me to go through my list? I just want to make sure I'm being appropriate. Oh, is that the feedback we're getting? Okay. Sorry. Okay. Um I'm sorry, Mrs. Levy, you you have it sounds like multiple questions. I I do, but I just want to make sure that I'm being appropriate. All things will be addressed to you as the presiding chair. Do you want me to go through my list or should I pause so you can open the floor if colleagues have I just want to know how you want to handle

163it? Are they all directed to the same person? Well, they're all going to be directed to you and whoever has the answer can answer. Okay, we'll go one at a time then. Awesome. Thank you so much. Um, so for those of you following along on the board and hopefully at home, we're looking at policy 8.81.1, district booster clubs. Um, I guess my first question is, is Mr. Grants available online? Oh, yep. I I think that's I am perfect. All right. Um, again, all all items are directed to um board President Johnson and she will direct as needed. my first question um or or actual recommendation for change um as we read that first sentence it talks about supporting our student athletes coaches and bo community um I think it's more appropriate to say supporting co-curricular

164and extracurricular activities as well as the bo community and the reason I'm proposing this change one it's in line with policy 370 that outlines our use of language is co-curricular and extracurricular. And if anyone is not familiar with the distinctions, co-curriculars are things that support the curriculum and then extracurricular or activities outside of the curriculum like um athletics, etc. Um so I I just feel like our extracurricular, our co-curriculars are being left out if we just list student athletes. So I'll pause there. Is anyone opposed to that first sentence reading, "The school district of boy board of education believes booster clubs can be a vi can be vital in supporting co-curricular and extracurricular activities as well as the boy community. Thank you. Dr. Garrison or Mr. Gratz, do I'll ask you to first do you

165have any objections to that suggested modification?" The administration does not. Mr. Gratz. No. Okay. Any board members want to weigh in on this one? Okay. Tia. Oh, go ahead, Mr. Henkins. Again, going back to Mrs. Le, does extracurricular and co-curricular does that cover everything or is there any loose ends out there not covered under those two headings? I believe it's all inclusive, but if someone feels differently, I would love to hear from them. No, I don't. I'm just trying to I know we want to include everybody underneath that cap and I think it does, but Okay. Thank you. No problem. And is it okay if I continue? Please. Thank you so much. Um and then along the same veins, because I'm I'm hopeful that we all support consistent language. Um the next line down enhancing

166experience and opportunities for our co-curricular and extracurricular activities. Dr. Garrison or Mr. Gratz. The administration is fine with that change. Agreed. Any board members have any questions on the next suggested modification? Mrs. Levy, thank you so much. So, jumping down to number two, um it says must be an IRS registered 501c3 and be able to provide applicable documentation annually on or before July 1st. So, my concern there, I think we need to remove be able to um because you can be able to provide something and not provide it and I think policy needs to be precise. Um, so I would be much more comfortable with must be an IRS registered 501c3 and provide applicable documentation annually on or before July 1st. Um, and kind of before I get feedback or response to that one, I

167just want clarification on what is the applicable documentation because I think there can there can be some discussion on that and if we if we know what we're looking for, if we can just make that clear, I think it may save us a headache. And then two, who is that um applicable documentation to be submitted to? Um I think it's it's not as clear as it could be. If we're going to give folks a deadline to turn in information, we should tell them who to turn the information into. Thank you, uh Mrs. Levy. And just um if people are following along at home, there are two documents and the first one, this is listed as item number two, but if you are looking at the final one, it's listed as item number one. Dr. Garrison

168or Mr. Grant, we will be fine with adding uh taking away the subjectivity of be able to. Um, the second part of your question as it pertains to who this would go to is actually upon request. So naturally, if we ask for it, it'll come to us and then I guess if a board member asks for it, it can come to whomever, right? Or Okay, so here's my concern with that. I think policy should be clear and if we're going to put it it needs to be submitted annually on or before July 1st, we need to let people know what they need to submit and who they need to submit it to. Unless you want to scratch putting the annual hon or before July 1st and just put as requested. But even if you leave

169it open-ended is as requested. Um I I think some categories of who could request might be helpful and what they might request because we want this to be a win-win. Um I think our booster clubs have the best intentions. Um, but if we are putting new requirements on, which I don't think is a bad thing, but I think it's fair for us to be consistent and let them know what they are expected to provide, when they should be providing it, if it's on request, if it's by a certain date, and then who that needs to go to. Well, in this case, it'll come to the district. So, superintendent or his designate, which will be the athletic department director. So, that's who it'll come to if we needed to be specific. So I I don't disagree

170with that space. Okay. So I I I think we have solved two of the three concerns with number two. Um just to recap one, we are all comfortable I am assuming because no one objected with removing be able to and just make it clear that you need to provide it. Not be able to provide but provide. Um the date are you saying you want to keep that the honor before July 1st and it is going to the superintendent or designate? um which again do you want to list the superintendent or uh director of athletics and activities so people don't have to follow up and say is it going to you or is it going to your design and if it's going to your designate who is that I just think that policy should answer questions

171and not create more questions um when written well and then we still need to clear up what is applicable documentation Dr. Garrison or Mr. Gratz, I would be fine with it coming to me and or Mr. Gratz um in this space because he is the athletics and activities director. Um secondly to the your third part of your question which was who is this applicable to? Are we talking about booster? No. What is the applicable? Okay, so it says must be an IRS registered 501c3 um and provide applicable documentation. What is that? Is that bank statements? is that like I if I was in the booster club, I don't know what applicable documentation that I'm supposed to submit on or before July 1st is. And I don't think that's fair. If um if I may, Miss

172Mrs. Levy, would you be more comfortable if it read and must be able to provide financial documents? It's if we're talking about the IRS, I'm going to guess if it has to do with the IRS, they're looking for the financial docu documentations. I am comfortable with whatever the the administration is intending. So if that's a bank statement, if that's I just I don't know what applicable document. So I don't have a preference. I just want it to be clear. So if the administration can share what is the intention, then I think we can make it clear. Dr. Garrison or Mr. Gratz. I'll defer that question to Mr. Grass. I mean, my first thoughts would be we're talking about the filings that they would they would do through the CPA, their tax filing. So, but I'll

173defer that to Mr. Grass. Mr. Grass, what's your more thoughts because I see applicable being multiple opportunities. Yeah. Yep. Well, so there's generally two things. When you're approved as a 501c3, uh, you get an IRS determination letter. Um, so that can be the first piece. Um, and it could read uh IRS determination letter and or IRS affir affirmation letter. So each year you can request an affirmation letter um from the IRS to essentially say, "Yep, we still are good to go here." Uh because you can lose 501c3 status. Um so we want to make sure that they're staying compliant yeartoear. So, just to clarify, number two has nothing to do with financial documentations. I'm assuming that's going to be covered in number three. Number two is just the the 503C confirmation letter. That's what they

174need to submit annually to the superintendent or to the athletic and activities director on or by July 1st. Is am I clear? And that's the intention of the administration. Yes, you are. That's correct. Miss Schop, did you get or board president Johnson, could we find out if Miss Shopee needs anything repeated? Do Mrs. Shopee, do you understand that? No. What I heard uh Mr. Grat say was that the documentation would be the IRS determination or annual affirmation letter. Correct. Okay, Mrs. Levy, did you hear that? I I did. So I if I am understanding all of this correct, number two in the original, which I get as number one in the final, um must be an IRS registered 501c3 and provide the 501c3 determination or affirmation letter annually to the superintendent or director of athletic

175and activities on or before July 1st. first. Is that accurate? That sounds accurate. You got all that, Mrs. Schul? Okay. Awesome. Thank you so much. Is it okay if I proceed, please? Thank you. Um, number three. Couple questions here. Again, be able to provide just for consistency and to make sure we're meeting the intention. I think should be removed. That's in that second line. Um, so that would just read unless there is objection and provide. If we go back up to that first line, um, have a CPA, bank or financial specialists manage financial statements/tax filings. So my questions there are what constitutes a financial specialist and what is meant by manage? Um, and here's my thinking. Any entity that has a bank account receives bank statements. Um, is it sufficient to state that the the

176designated officer of the booster club, usually the secretary, will have access to the bank statement and provide them to the superintendent or the d the athletic and activities director? Um, is that I is that sufficient? And if yet, yes, I think that's more clear. Um because I think it may be a burden on booster clubs, which are volunteer organizations, to have on hand a CPA, um a bank or a financial specialist if all we really need is the bank statement because we've already handled 501c3 determination in number two. So in number three, if all you're looking for is the bank statement, can that be handled by a booster club officer? usually the secretary. Mr. Gratz, I don't see a reason why it couldn't be. I think the goal is to provide as much transparency. So,

177however we want to have it read to do that would be fine with me. Dr. Garrison, did you want to weigh in on anything? I think in the discussion at at the policy meeting board me board chair Nichols um we talked about it we wanted it to be um official but I actually agree with Mr. Gratz in this space too. Our goal is just to make sure that we able to you know track the information appropriately. So I don't want to misspe for the policy. M Mr. Nichols, my recollection is that that we all agreed on the on that language that's there that night on the at the policy committee. Um, you can ask Juan Juan I'm sorry, Mr. Romero. Um yeah, that the language there was what we had agreed on. That's that that

178was my recollection. I don't see anything else other than that. And uh the only other question that I had also was I don't I don't recall what we decided to do about the number $5,000 bonus. I thought that was supposed to be referred to the 840 policy or Yeah. But that that's the only thing that I'm really seeing above. And uh as far as the the wording though, I mean it could be said, you know, instead of MBA, that does leave a little bit of gray area. However, if we're demanding certain specific things, we can always refer to Title 9 says about those regulations, which in turn it just says you have to really just provide things as far as make sure that it includes this and this and this per se. So, I can

179see why it would be worded this way, but I can also see Miss Ley's point about um about wanting to firm it up and say you must versus be able to cuz you can or you will. It's one of those things. Thank you. So, the question here then, Mrs. Levy, are you comfortable with them taking out the be able to to will? No, we're actually still you're still wanting more clarification on the financial specialist role. So, we're actually not discussing the be able to I thought that was assumed to keep that the question. Here's my concern. Booster clubs are volunteer organizations and if they don't have within their ranks or have access to a CPA, a bank or financial specialist, then we're creating a system that they can't comply with. And so I wanted to

180get at our intentionality and it sounds like unless I'm hearing something incorrectly, you want to be able to see the bake statements for the booster club. And would everyone be willing to agree that a booster club official, usually the board secretary, would be an acceptable resource to get the bank statement from. It doesn't have to come from a CPA or a bank or financial specialist because I think that can remove some of that burden from this volunteer organization and still get the district the information that they they intend to receive. So, one is that accurate, Mr. Gratz? I think portion a portion of it is accurate. I think um we're we're we're I don't want to be too narrow in the the the language here. We're also talking about the tax filings piece. So financial

181specialist, for example, could be who does your taxes for you. Um my hope would be that a 501c3 organization um is working with some sort of financial specialist to do those tax filings. So that could be u the applicable individual that checks these boxes. Um and again, yes, absolutely a volunteer organization, we we don't want to create too many barriers. However, in the interest of compliance and transparency, we want to make sure, you know, that's there. We we're we know right now within the news what's happening with a a booster club. And so this is um happening simultaneously. and we want to make sure that we're we're make we want to make sure that those things are out there, they're compliant, they're transparent. So, I wanted to read that it indicates that while also allowing

182booster clubs to uh to be able to continue to support our our co-curricular and extracurricular activities. May I respond? Sure. Thank you so much. Well, that I was going to get to the financial statement tax filings next, but you provided a perfect segue. Um, so manage financial statements filings is this is not new information for you. I'm sure most 501c3 organizations file an annual information return or a 990 with the IRS. Um, so my question is what is the intention of this statement? Was it like would it be sufficient for the administration to receive on an annual basis from our booster clubs one bank statements and two the 990 filing? And if yes, can that come from a a board officer um usually the secretary? Would that meet the spirit of what you're looking for

183with respect to transparency? Mr. regrets. I Yeah, I believe it would. I think it's specific enough um and it it falls within the um the parameters of a 501c3. Okay. So what I would submit that we consider um as changes with respect to number three is have a booster club officer. Usually the secretary manage bank statements and tax filings including the 990 form and provide to the superintendent or athletic and activities director. Do you want to keep that same date July 1st? Uh yeah, I think it's a an easy that way it's just one date for everybody to to have on their on their mind. Perfect. So I'll just repeat that again. Um, so have a booster club officer, usually the secretary, provide bank statements and tax and 990 form to the superintendent or athletics

184and activities director annually on or before July 1st. And then board president Johnson, I would just love to just check to see if anyone objects to that. Doc, um, Brian Nichols, I don't object object. I think it's good, but I think we ought to call that IRS form 990 to be specific. Just just as a Yep. Thank Thank you. Yeah, I have a question. Go ahead. Uh, yes. If you could ask Mr. Grass, he seems to be knowledgeable in the 501c3, the July 1st uh filing thing. Do do 501c3s have a a maturation date yearly? At the same time, I want to get even get into that July 1st. Let's say a guy is not due up until August one. So he can actually be operating for a full year with a without a 501c3

185license that he didn't go through the jump through the hoops for. But I'm wondering if when when a person applies for five or a group applies for 501c3 is the anniversary date that date or is it like a July 1 year after year? Do you know? Mr. Gratz. Uh I don't um I al ultimately we're keeping the July 1 because um because it's our beginning of our school's fiscal year. Um al we just want to each year of the school we want to have that. So if they filed their taxes we'll just say in um April um they would just then forward that on. So saying on or before July 1st I think you know gets the the point across of what we're trying to do. their most recent maybe if if maybe that's the

186way we word it. Okay, I understand. Thank you. I'm sorry. What was that, Mr. Henkins? Oh, telling us it's almost 3:00. Thank you, Mrs. Levy. Did you have any other questions then? I do. Thank you so much. Um, just to be consistent with our language on number four, that second line when it's talking about school district of aloy groups, if we could just be specific and say school district co-curricular or extracurricular activity um or groups the booster club is slash was supporting. So unless anyone objects to that, is it okay if I move forward? Continue please. Quick clarification. Yes. Are you saying to leave groups after co-curricular extracurricular? Um, yes. So, there's two different categories. It's the school district of Bocurricular or extracurricular activities and then they also have the flexibility to support groups outside

187of the school district of Bo. Got it. Thank you. Thank you. All right. Um 4B, I'm just wondering if the the second part could be eliminated. It just seems redundant to me. So this is talking about um restrictions. So 4B, the booster club is no longer approved for operation within the school district of Bo. And then it says or at any school district of Bo events. Unless there's something that I'm missing. if you're not authorized to o operate with the school district of boy you wouldn't be at an event but again there could be something that I'm missing so if I could get clarification on if that redundancy is needed Dr. Garrison or Mr. threats. I think it's there just to make sure that we know that these are the steps in which we would

188take. So you say redundancy, I see it. The booster club is no longer operational. And then it says the booster club is no longer approved. So those are two different spaces in my brain. No, actually it says the booster club is no longer approved for operation within the school district of Boy. I think we can just put a period there. But it goes on to say or at any school district of boit events. If you're not approved to operate within the school district, you would not be at an event. And so I'm just wondering is there a reason for the redundancy that I'm not aware of? I'll be fine with putting a period at the end of school district if that's what Yeah, I understand what you're saying. Mr. grads. Was there a reason why

189there's the events versus the school district? Uh, no specifics. Just making sure we're covering all of our bases. Thank you. Um, is Thank you so much. Um, and then 4 C, I promise I'm almost done. Um, uh, whoa, let me find it. um from the school district of oh so who from the school district of bo will manage this compliance. So 4 C says if 4A and or 4B occur the booster club will have 10 business days to comply with this policy. So you can read above what 4 A and 4B are. They must include the most up-to-date bank statements um from the account with a history of at least 90 days. I think it would be helpful to to put in who that needs to be submitted to, but who's responsible for that compliance.

190So if Well, let me just leave it there because I don't who's responsible for making sure that that is handled. For President Johnson, just wanted to remind the time it's 8:00. Thank you. Can I get a motion to extend the meeting by half an hour? So moved. Second motion by Brian Nichols, seconded by Megan Miller. Any discussion hearing? None. All in favor? I I I. Any oppose? Motion carries unanimously. Dr. Garrison or Mr. Gratz? Yes. So, I would it would come to me or Mr. Gratz. Again, that's who it will come to is as it pertains to who has to keep this policy, you know, in check. All policies in the district are governed by myself. So, it'll be me. In this case, I know my designate, Mr. grass. So, is that the first part

191of your question? Yeah. And I I think you just asked to help me to move forward. So, is everyone comfortable with if 4 A and or 4B occurs, the booster club will have 10 business days to comply with this policy and submit the most up-to-date bank statements from the account with a history of the last 90 days to the superintendent or athletic and activities director. Brian Nichols. All good, but it's 3A and 3B. We had to reumber those. Are you looking at the original? I am looking at the original. Okay. Line one went number one went away, so number two became number one, etc., etc. So, that should be 3A. I just cut that a while ago. 3A and 3B. Did Mrs. Levy, did you have any other questions then? No, just is is everyone

192okay with that change? If 3A and 3B occur, they'll have 10 business days to submit the thing that's listed there to the superintendent or the director of athletics and activities. I'm not hearing or seeing any objections to that. Okay. So, just a couple more things. five. If we want to be in line with policy 840, which is included there, then that $1,000 would need to be changed to $100. That that'd be number four on the new correct on the new one. And then um just some some context for that. So, if the 1,000 should be changed to 100 to be aligned with the recent revisions for policy 840, um what does it mean to be brought to the board of education? And I'm wondering if the intention is to be in line with the language

193of policy 840 to say the superintendent shall be informed in writing by the director of athletics and activities of any donation valued over valued at $100 or more. And that's language taken directly from policy 840. I'm just wondering if everyone is okay with that adjustment. Mr. Nichols. Yes. Yep. Anyone else? Mr. Grant. Yeah, I'm I agree. Okay. All right. Um number six, uh which is five, I guess, in the the new version because one went away. I am just wondering if a conversation was had um and if it was, please catch me up to date and we can just move forward. Um I am not opposed to having booster clubs volunteer complete the online volunteer application. Um however, has any thought been given to the impact of potentially limiting what I'm just coining as spontaneous

194volunteers? Um, and what I mean by that, if there's an overwhelming crowd at concessions for a football game, sometimes the booster club will say, "Are there any parents who can help?" If they don't have that file on form, they can't come in and help sell the popcorn and the whatever in the goods and that could clo cause concessions to close down if they can't manage. So, is there or has there been some discussion to balance? I'm all for knowing who's volunteering and making sure that they're good, but if if volunteers approved volunteers are not enough to facilitate the the activities of the booster club, is admin going to step in? Is some to keep that going? Um, have those discussions been had? I guess I'll pause and and get a response, Dr. Garrison or Mr.

195Gratz. So, that's a great question. you know, it is our goal to want to work with our booster clubs in those situations as such. And I think the athletic director can also step in and say, "Okay, yeah, we see we need help. There's parents that are available to help us out in this crunch time. Let's help, you know, with the concessions." Um, I think we also in the small town got word of people know each other too, right? And so, you know, moms know other moms and grandmoms know other grandmoms. And so I think it's important that we still look at the um the heart of the thought. And so if we're in a need needed situation, I believe that'll be I know it's not written in the in the policy, but I believe that'll

196be something that will be a case by case situation as long as I believe notification is made like, hey, I need some help and we go from there. So a couple questions I can Thank you. Um, one it the athletic and activities director does not have the authority or the ability to suspend policy. So, if it is our intention that the athletic and activities director has the discretion to allow spontaneous volunteers, and I'm open for that language being changed, then I think that needs to be included in the policy. Um, so let me just pause. Is that the intention? and are there any objections? And then just my other question along with that is how long does the process to complete the online volunteer application and to receive a decision, how long does that take?

197Dr. Garrison and Mr. Gretz. So the process is well it depends. It depends. So once the form is submitted, we get them, we vet them based off of our internal processes and then that person is is granted the opportunity to volunteer in our district. And typically maybe from start to finish under I wouldn't say more than a week. It depends on if it's our high volume time frame. So let's just say at the beginning of the year when a lot of people want to come and volunteer, we get a whole lot of applications that have to go through the process and that could take maybe a week or two. But throughout the year we get random applications and those pretty much go fairly fast based off of our volume. So I wouldn't say anything over

198a week or so time frame to get those volunteer applications um approved. Mr. Gretz, did you want to add in anything? I'm sorry. You said you said Yeah. No, I did. Um, I would just add, uh, on the spontaneous volunteers piece, if if if we feel that language would be applicable here, um, I I feel like we can absolutely add those in. Um, the the intent is, uh, ultimately safety. Um, we have a lot of our booster clubs have access to our schools, um, anytime. Um, some have fobs they can get in at any point. Um and so we just want to make sure that uh whoever's utilizing those spaces sometimes during the school day um has been properly vetted. So that's the intent. Um and adding some maybe a layer of of flexibility could

199benefit us as well. So, I would like to propose and and I'm open to to tweaking, but um booster club volunteers should complete the online volunteer applica or yes, to be in compliance with schoolboard policy 353.1. Um the booster club is encouraged to create and maintain an approved volunteer spreadsheet. The de the director of athletic and activities may approve spontaneous volunteers who have not completed the online volunteer application in emergency situations. And then if we just want to add some clarity like no volunteers should be along directly working with a student that has not been approved. Um I think that would be appropriate but I would love to get feedback from my colleagues. Miss Mr. Gratz. Um, how often does the need for on the spot volunteers happen? Um, not often. I mean, I would

200have to defer to the booster club specifically um because I'm not at every single event. However, generally they've planned fairly well um and they know that they're going to get a rush, say at a basketball game or, you know, something of the like. Um, so not often, but in, you know, certain scenarios where maybe they just couldn't quite get enough, we we need to pull um individuals that may not have the time to complete the volunteer background check um application process. So, I think the language is having this language builds a layer of of flexibility when needed. Thank you, Mr. Romero. um just in the efforts of um what Miss Levy is saying and I I yeah I see where she's going with this also as well. Well, what I think is correct me if

201I'm wrong. Um maybe also maybe include something to include some sort of like an on-site maybe um sign in with an ID check process on site to keep track of who's volunteering and whatnot and along the lines of you know what Miss Levy Mrs. as Levy was saying about the um you know they can only do certain amount of things or they cannot be alone with you know students and whatnot things like that. I think because whether or not it happens frequently if it happens one time that still benefits our our kids to be able to have that opportunity to fulfill the the uh the needs of the volunteering. And so to me it would be it would be a good idea to do something like that maybe to add something in like that. It's

202a really good point. I think Mr. Nichols. Well, um I would I would prefer that we er on the side of caution and I I would re you know it talks about an approved maintain and approved of a an approved volunteer spreadsheet that each booster club had ought to have a roster of volunteers approved and ready at any, you know, at any time. And um we you know we require we require our volunteers in the schools to be vetted and I think we should do the same for and you know I I I just I think we should air on the side of caution and not have an example that turns not not so good. So I I I can't support that. I can support a volunteer list and everybody has to has to be

203approved beforehand. Mr. Romero, um, in that case then, uh, I'd like to I don't know if you would be able to figure out or find out from Mr. Gratz or anybody that would know uh, some sort of a fasttrack pre-approval process. And then this way in the event that does happen and someone does spontaneously volunteer the stipulation would be that they have to if they decide to spontaneous volunteer the next time if there is another opportunity they would still have to be go through the normal process again or the normal process at that point but the the fasttrack opportunity to do like a pre-approval I wonder if there's a process for that or or a system that can handle that that might help with the tracking as well. Dr. Garrison or Mr. regrets. Like I

204said, I mean, you know, we we work in a small school district. There's times where we need extra support. It's just like if you're at, you know, let's just say at activity that's happening in the schools, you know, and people are there for a fun day and we need extra hands to, as an example, um grab bags of candy. Um and no, they didn't go through the volunteering process, but here we are needing help to go grab extra bags of candy. people to step in, grow the best pass candy, and we move forward. So, like I said, we live in a small community. I know there's a lot of different, you know, needs out there. And so, I would still be open to um the ability for, you know, us to kind of use um,

205you know, discretion if we need that that that type of help. And again, it is far and few in between as I understand it. Um, but again, that'll be up to the specific boosters to really answer that question. Mr. regrets. Yeah, I can see both points. Um, to Mr. Nichols point, I think I the reason we wrote it the way we did is because we want to make sure that uh we have everybody approved and we're not uh opening ourselves up for potential liability. Um there's obviously, you know, there's a variety of things that could happen. There's cash handling, there's food safety standards, there's a lot of things that, you know, uh, not saying our volunteers are necessarily there, but our, if we have an accurate, up-to-date roster, we can make sure that those individuals

206um are as trained up as we can get them in in the period of time that we have. Thank you, Mrs. Levy. Did do you have any other questions then? I I do I'm unclear what we're doing with six, but I think it would actually be I when I look at policy I try to think about okay practically how will this be implemented and with the feedback that we are hearing it may make sense to have a event byevent check-in sheet. So, I'm I'm unclear if we're with must complete the online volunteer application process or there is that flexibility to have spontaneous volunteers, but I think it's because let's say something happened at a hockey game. Um, just looking at the master list, I mean, memories may fade. You don't know who exactly was working

207at that hockey game. But if you have an event sign in and that's maybe submitted to the athletic and activities secretary and then that feeds into that master list of volunteers, I think that may be an extra layer of security for all involved. Um, so if I could just get clarification on where we are landing as a group with number six, that would be helpful. Um, and then I just have one other question. Okay. So, you want to know how many board members are in favor of having the spontaneous volunteer sit situation, please? Are there any other board members that object to having um on the spot emergency volunt spontaneous volunteers be other than Brian Nichols? I like like Mr. M Nichols would also prefer a little more um safety. I I know sometimes especially

208the busy events things can get a little chaotic sometimes you know it's I so I understand that the need for the extra volunteers but when things get that busy and chaotic are we opening ourselves up to a situation where an unapproved volunteer um jumps in. I'm I'm I guess I'm just really concerned with uh protecting the district from any liability there. Mrs. Levy, your next question. Oh, actually, um Mr. Romero has his hand raised. I'm happy to wait. Mr. Romero. Yeah, along those lines. Um, I'm thinking also too, it could be a situation or we come up with some kind of policy or wording that says something to along the lines of spontaneous volunteers. They have to be put in certain positions that wouldn't like a normally vetted volunteer would have more access to a

209student or whatnot safety issue than a spontaneous volunteer. For example, someone someone needs to go and dump a trash out. we need to volunteer, go run that. Let me go run and dump a trash as opposed to serve a student. It's just an example, you know, because I'm not sure exactly what each individual situation could pertain, but maybe just the idea of what what is being needed at the time would have to probably dictate what a spontaneous volunteer could and could not do. And that would probably keep us in line with looking and see what particular duties that would that particular individual would be able to do and what not do. Thank you. Joan Rue, I agree with that. Um, I think there's a lot of opportunities for people to jump in and do things

210where they're not left alone with children, where there are I mean, you just think about like the football games and the people that are helping out in the concession stands, there's lots of people around. Um, I think there are definitely times where it's very important that we make sure that security checks are done and background checks are done. Um, and I think maybe it would make sense for us to outline like when when it's necessary or not necessary. Maybe I have a suggestion if that's okay. I'm open to suggestions. Thank you. Okay. So, let's get the concept down and then we can work on wording. It it seems like most of us are comfortable with um spontaneous volunteers as long as they don't have direct access without supervision to children or money. Am I not

211reading the room correctly? All right. So, if we could reward um six in the original, which is five in the final, booster club volunteers should complete the online volunteer application to be in compliance with schoolboard policy 353.1. Spontaneous volunteers will be permitted at the discretion of the director of athletics and activities um but cannot have access to children or money unsupervised. Is everyone or most of us okay with that? Um, and then the only thing that's remaining is the booster club um must create and maintain an approved volunteer spreadsheet. I I can be in support of that. And okay, does that need to be repeated? All right, I'm getting now is Okay. Uh, let's see if I can repeat that. Booster Club volunteers should complete the online volunteer application to be in compliance with school

212board policy 353.1. Spontaneous volunteers can be approved at the discretion of the athletics and activities or director of athletics and activities but cannot have unsupervised access to children or money. Um, the booster club board must create and maintain an approved volunteer spreadsheet. Julian Rue. Oh, okay. So, I don't You're doing a great job with adding all this information in there, Mrs. Levy. Um, okay. So, my one other thing um is like how often can you be a volunteer on the spot kind of person without it becoming a all right, you're doing this all the time because that seems like that's where the loophole where someone could sneak in and do something um not okay. Yeah. Um I'm wondering it's do we need a separate policy for emergency volunteer one rule one oh Dr. Garrison sure

213I mean I like where we're going with it. I think Mrs. Levy's thoughts is capturing kind of where we are with what with the emergency volunteers um stepping up or I know we using the word spontaneous but I think we should probably use the word emergency volunteers. Okay, cool. So I think we should say emergency volunteers cuz that's kind of what this is like we need some help. It's emergency volunteer steps in they step in. They can only you know do things that's not necessarily tied to students and or money and we're off to the races. I think that's where we are. I think that's where we need to stay. Otherwise, we'll start getting into what about this, what about that? And then it, you know, that that turns into something something different. So, that's

214just the administration's recommendation. Thank you, Dr. Garrison. Are there any other questions or comments? And go ahead. Okay. Final thing. Um, in the Well, I I'm not going to say original. In the version of this policy that we reviewed on April 15th, um it it listed some things and let me be more specific. Um the following list are requirements of the Wisconsin state of Wisconsin for booster club. Booster clubs must um and it seems like everything that was on that list has been absorbed in the policy with the exception of addressing liquor. And I'm wondering if there was a discussion. Um, so in the version that we reviewed on April 15th where it said that booster clubs must follow, number five of that was not allow alcohol at events where students are present. And I'm

215noticing that the alcohol question or consideration is not being addressed in this current policy. And my question is, well, one, is there a reason for that omission? Mr. Gratz. Um I would any emission from that was just um likely because it's implied with school district events. However, I can see why we may want to put it in. Um tobacco products, uh weapons, alcohol, those types of things are prohibited on school property. Uh so um but again it's it while it is implied if we want to be as clear as possible then we can absolutely add that piece in. Just my personal opinion I don't think there's anything applied in policy. Policy is policy. Um and I get where you're going if the booster club is providing the service on school grounds. But for example, a

216lot of our students perform at the gap and the booster clubs bring out that collection bucket. And so under this policy, which you're saying is implied, I think it needs to be addressed if we include that liquor statement that could no longer happen. Not that kids couldn't perform there. I think that's a separate bucket. But booster clubs could not be active in that activity if we are addressing no liquor at events. So I just want us to be intentional and not think that something is applied if it's not written. Mr. Gratz, if I'm understanding what what you're saying that we have protection in this area because we do not allow liquor on school grounds, but this policy because it's not making reference to alcohol. If there is a group that wants to perform at a

217restaurant or a pub that serves alcohol, the booster club can be involved in that. Is that correct? Correct. Yeah, we have um obviously our boosters uh engage in a variety of different things to raise money. I I don't I can't say specifically if they do or do not um have alcohol at any events. Uh but again, I'm open to um adding it back if if the board feels um it we need to do it. Dr. Garrison, I'm fine with, you know, what Mr. Grass just mentioned. Um, I believe that there's events that happens in the community that our students participate in and at restaurants or at pubs or um, and there's been some long-standing traditions here. And so, we're not trying to be restrictive in that space. And so, you know, when I was thinking

218about this policy, it's definitely related to stuff that's happening on campus, but if boosters want to participate in things that are off campus, I would be fine with them doing that. And if those establishments, you know, have alcohol and as long as our students aren't participating in the alcoholic space, um, then raising money for our students is a space that we've operated in here in the district for many years. So, um, I'm at the discretion of the board. Thank you, Mrs. Levy. Actually, Miss Rue has her hand up. I'm I'm happy to wait. Join Rue. Uh so sorry going back to the emergency volunteers um I think we need to have some way of documenting who has been emergency volunteers so we don't so we catch if there's a pattern of someone managing to volunteer

219lots of places without having to have to do a background check. I don't know if this is the right place to bring that up or not, but I still think that there's a a place for us to be aware that some people might have um bad intentions and we need to make sure that we're very careful where we allow them at. Thank you. Any other discussion on booster clubs? May I address that? And then I just had one thing for clarification. Would you be more comfortable if we go back to what in the final is number five with that last sentence? The booster club um must create and maintain an approved volunteer spreadsheet um including any emergency volunteers um that work events. So that would uh like could it be pending um full background check

220completion? Something like that. So they could help out until until it's done. I mean I don't know. My only concern is the enforcement. So I get where you're going. So if we have an emergency volunteer that the act of being an emergency volunteer means that you need to complete this. But how do we enforce that? Cuz I I don't want to have policies that we don't enforce. Okay. I was unclear. I thought that we were saying, "Oh, it's an emergency. You don't have to fill out a form." But as long as everybody's filling out a form, I'm okay. No. With the first part is okay. The first part is accurate. So I ideally we want volunteers to fill out the form. Yeah. But if we have an emergency, we will accept your help as long

221as you are not working directly with students or money unsupervised. But it sounds like what you're doing is like a next step. If you served as an emergency volunteer, you need to then fill out the Am I understanding that correctly? You need to fill out the form. So, like I I love how you are very careful about your wording with policy stuff. And this is one of those slippery areas where if someone does have um less than good intentions, this seems like a loophole where you sneak in. And so I'm just very cautious in allowing something where there isn't a paper trail following them. Um, you know, like I get one time, my husband would be the first one to empty the trash for you every time. But we don't want it to become a

222habit of someone saying, "Oh yeah, I just go in and I do this and they need help, so I just step up and help out." I think at at a certain point, we need to say, "All right, you're we see you. you help us, we appreciate it and now we need to make it official. So I think it could be remedied with two things. One, if we add to the booster club must create and maintain an approved volunteer sheet, including emergency volunteers. And then no individual can serve as an emergency volunteer more than twice. Would that would that Okay, it is 8:31. So I will entertain a motion to extend the meeting a half hour. So moved. Is there a second? Second. Motion by Brian Nichols, seconded by Amy Levy. Any discussion? All in favor?

223I I. Any any opposed? Motion carries unanimously. Okay. Um Mrs. Levy, I believe you had the floor. So, does anything need to be repeated for the updated number five? Would you just please reread uh your suggestion one? I will do my best. Um, booster club volunteers should complete the online volunteer application to be in compliance with schoolboard policy 5 or 353.1. Booster clubs must create and maintain an approved volunteer spreadsheet including emergency volunteers. No individ or oh we need the the clause about um emergency volunteers can be approved at the discretion of the director of athletic and activities but cannot work directly with children or money unsupervised. No individual can serve as an emergency volunteer more than twice. I think that covers everything. Thank you. And then just my final point of clarification. Um Mr.

224Gratz, you were saying that the alcohol piece is implied. So I just want to be very clear, we are not addressing alcohol because nothing is implied. It and I don't know if that is our I'm just I want to be clear. Our position is we are not addressing alcohol off of school grounds. Unless there's something that I'm missing because if we are addressing alcohol off of school grounds, my question and not saying that's right or wrong, my question is have booster clubs been made aware of that because that would restrict some of the the fundraising that is currently happening. Mr. Grant um to excuse yeah sorry uh to the first point I think it would be almost impossible to uh maintain um enforcement of of off of school grounds alcohol usage uh at events. Um

225and uh to the second point um the implication is on school grounds um based on uh being a K12 environment. Um so they they can't bring alcohol and sell it in schools around students um out of school. Uh like I said, I just don't think we have the bandwidth to be able to enforce uh that type of policy. For example, if we have uh individuals volunteering at the Brewer games or um ABC Supply Fly Stadium and at at those games um not our events, but games that those uh professional teams are playing and they sell alcohol and our students are there doing parking for the booster club to raise money. It's there's no way we could enforce it at that point. Thank you. Any um Joan Rue? No. Are there any other questions or comments

226regarding the booster club policy? And I will specifically ask board member Henkins because you're on the phone and I can't see if you have your hand up. No, I'm good. President, thank you, Mrs. Levy. Thank you. Just the final point. I believe that this is the first reading because when it was slated for a first reading, the decision was to kick it back to policy. And I think with all of the adjustments that we just made, it may be prudent to allow folks to review this if anyone wants to come give public comment if any board members have additional questions that this will serve as the first reading for this um uh policy. And then my other question is when does this go into effect? Does this go into effect after the second reading because

227all of our current booster clubs need to do all of these things by July 1st or does this go into effect at some other date beyond the second reading? Thank you. Uh, Vice President Nichols or Michelle Schop, can either of you clarify if this is the first reading or the second reading? Well, I'm not I'm not absolutely clear, but this policy has been uh discussed multiple times. So, I would move that we wave the first reading and go straight to second reading with these adjustments. Mrs. Schul, do you is that your recollection or I don't I'm not sure. I can say that this policy has been on agendas since February and it has come to the board. I do know that when the board looked at it and reviewed it, they did send it back

228to the committee and it did go back to committee. But it it for me it makes no difference to me personally. I just looked at it as it had gone to the board once so now it was coming back to the board again as a second time. But it's up to the board how you guys want to view it. Thank you. If there is no more discussion, I'm so sorry. The implementation date, if we could just be certain on that. Sorry. Go ahead. Yeah, this wouldn't be in place until the following year. Mr. Grass, is that what we discussed? Um, this year, I'm sorry, 2526 school year. Because I'm sorry. Yeah, the the following the upcoming school year 2526. Correct. 2526. However, yes, that's that's correct. 2526. I'm I'm stuck in 2425. Then sorry, may

229I just then that means July 1st, 2025, all of our booster clubs need to be compliant or they are defunct. So, I just want to be I'm not saying that's right or wrong. I just want us to be clear. that's in like six, seven weeks. So with that being stated, I I believe we should have some leniency in this space and I say leniency very kindly because I that is true. When we brought this to the table, this was earlier in the year and now we are you know of course where we are. I do want our booster clubs to be functioning because we do need their support. Um I would be open if the board would be okay with us um starting this um September. That's that gives us a little bit more time

230in the in the space for for boards to be I'm sorry for booster clubs to be compliant. May I Oh, Mrs. Ley. Again, I'm not saying what is right, what is wrong, but if you set this to go into effect on September, really, you're setting this to go into effect July 1st, 2026, because all of the things around bank statements. If this goes into effect in September, they have to provide those by July. Does that make sense? M Mr. Gratz, what are your thoughts on the implementation date on this? So, uh, knowing this policy was heading toward, um, the heading toward board vote, we began conversations with our booster clubs around the policy and, uh, so they've been aware since February. Um, some earlier than that, uh, that this was coming. Uh, most have already

231said, "Yep, we're good to go. Um, we can provide that information." uh you know and and a lot of them have started submitting volunteer application forms and so they're they're in process already trying to become compliant. Um so I I you know I'm comfortable with keeping it July 1st and if you know we we want it to be in place this year. We want to make sure we're we're no longer leaving ourselves um open for potential issues. So the earlier the better. Again, we don't want to push out any groups. Um, so I can see both points. Uh, but again, I think because it's been to Miss Michel's point, because it's been on um agendas since February, um it we've given ample time to uh to get to the point of compliance. Mr. Gratz, how

232many booster clubs are there? We have six known boosters. uh currently and do you know exactly how many are ready to are are in compliance with this proposed uh policy? Five have confirmed they're in compliance. Okay. Thank you. Any other board members with disc uh questions or discussions before I will entertain a motion for item J. Um, I move approve I move approval for item 7J as a first reading as amended. Is there a second? Second. We have a motion by Amy Levy, a second by who? I'm sorry, who made the second? I did. Megan Miller. All in favor? I I I All oppose. I motion carries 423. The next item, the contracted services purchase approval. I had pulled this item because we it didn't come from the TLE. I know Dr. Garrison wanted to

233speak to it, but we just spent 42 over 42 minutes on the booster club. I would entertain a motion that we just send this to the TLE meeting since they are meeting on T Tuesday. So moved. Second. Motion by Brian Nichols, seconded by Juan Romero. Any discussion? Hearing none. All in favor? I I I Any oppose? Motion carries unanimously. Our next item is point point of clarification. It was Brian Nichols and Juan Romero that moved to bring it up at TLE next week. Correct. Okay. Thank you. Our next item is human resources. Are there any open session questions that have not been answered regarding exhibit A? Mrs. Levy, thank you. I just have one and I want to keep it general so we can remain uh keep this discussion in open session. Um it's my

234understanding that at least one of the individuals slated for e for economic layoff um has accepted another position. So, I'm just I would like to ask the administration uh is exhibit A accurate as it is listed? Do any edits need to be made? Um and I guess my embedded question in that is can you be have a status of economic layoff in one district and have a current contract in a different district? Dr. Garrison. So to answer your first question, um an economic layoff naturally is due to economic reasons and we could bring them we could ask to bring them back if funds you know become available. So I think that's that part is clear. The second part of your question is is geared towards the legality of can you have two once once the

235economic layoff happens they are actually laid off from the school district so they could actually have another contract in another district. Okay. So just for clarification, we are fine with listing individuals with a status of economic layoff in our district even if they have an active contract in another district. Yes, ma'am. Because they are no longer working for our school district. Thank you. No problem. Any other open session questions for exhibit A? Are there any close session questions for exhibit A? Uh hearing none, I will entertain a motion for exhibit HR committee report employment recommendations exhibit A. I move approval of employee recommendation exhibit A as presented. Is there a second? Second. We have a motion for approval by Amy Levy, a second by Megan Miller. Any discussion? Mrs. Sch, may we please get a

236roll? Oh, okay. We do have one board member question. Mrs. Miller. Yeah. No, thank you. Sorry. I appreciate uh you giving that opportunity for discussion. Yeah, I guess I just um for the record, I mean, nobody sitting up here, I'm sure, wants to make any cuts at all. I I was I'll just speak for myself, you know, to any of our positions. I mean, we need to uh maintain capacity and respect the the work and value added of all the people in positions that are in our district. And I just think that, you know, we as a board directed Dr. Garrison to present a budget um in June that was balanced and we have not given any guidance um since then. And so given that this was the direction that we chose to go to

237as a board um and the outcome of the referendum and no further discussion about any other directives. Um, I guess I just wanted to put that out there because I know that there are people on this list who have um given a decade and and close to it to our to our kids, to our community, to our district. And um I just want to honor and respect their work, their contributions, and I'm very hopeful that the state budget will put us in a situation where a lot of these cuts become uh reversed. Thank you. Any other questions or comments? Mr. Schult, may we get a roll call, please? Yes. Joanne Rule. Are we voting or are we roll calling? Yeah. Uh, we are doing a roll call vote on approval of exhibit A. Okay. No.

238Megan Miller. I Brian Nichols. Nay. Tom Henkins. I'm sorry. Could you please clarify? No. And A. Thank you. Amy Levy. I Juan Romero. Nay. And Tia Johnson. name motion failed. May I entertain a motion for approval of the resignations, retirements, and support uh recommendations from exhibit A. So moved. Second. We have a motion for approval of resignation retirements and support on exhibit A from Joanne Rue, seconded by Juan Romero. I tell you what, you guys, having the same initials really screws up my notation. Maybe I might suggest just using our last names. But then I would have to write your entire name. Sorry. That's what you're a teacher, right? Um uh Mrs. Sh, may we please have a roll call? I'm sorry. Discussion. Megan Miller. Thank you so much. Um so given that we just

239uh did not accept exhibit A and the cuts that we asked, um I'm sorry. Are are you can you the motion that you just made is to approve the resignations or retirements, right? Okay. So, resignation retirements and support and support. Okay. Thank you for clarifying. So, yeah, I mean I definitely like you know it doesn't feel good to vote to make these cuts either. I'm just curious since this was our board directive to Dr. Garrison and we haven't given him any other directive. Um, and the ad hoc committee, I believe, uh, also is is in a state of approval of these recommendations. I guess I'm just unclear about what the plan is to move forward or if we're going to be having I mean, are we entertaining, um, like a deficit budget, for example, um,

240which is something that I would personally be in favor of. Um, just speaking one of seven, um, to maintain to keep these positions like for example, I just would love some clarity on kind of what our thinking is. To my knowledge, we did not give the administration any directive regarding the um these these cuts. I I I don't I do not recall the board this board giving Dr. Garrison a directive on these cuts. So may maybe you can enlighten me what you are making reference to. I would love to. Yeah. like in in the spirit of being constructive and seeking clarity. The last time that I recall us having an in-depth discussion about our budget and priorities, we did our board goals and we um in the course of since we convened the ad hoc

241committee, which was in late July, I believe through when we approved the budget in late October. Um the message consistently was Dr. Garrison, please bring us a balanced budget by June. We talked about I think Mr. Nichols did a really nice job kind of articulating his vision, right, for the budget timeline. Um, which I think all of us were, you know, in consensus with. And so I guess I'm just unclear what has changed between now and then given that we asked for a balanced budget by June. We received multiple updates and the ad hoc committee got all these, you know, weighed in on all this stuff, right, since November um for this year's budget so that he could bring us a balanced budget by June, right? So that's that's where I'm coming from. I'm not,

242you know, so please help me understand where the rest of us are at. Um, well, I can't speak for each individual board member, but and I am all in favor of us getting to a um balanced budget and I personally would enter even entertain a preliminary deficit budget. Um but a budget is more than just all of these these cuts. So I would like perhaps a broader discussion which I had requested that we have a workshop with the administrators, the cabinet, the building administrators, the BEA um executive team um on on May 17th, but um it was not, you know, was wasn't something that was agreed on at that time. So this is how we're doing it, I guess. No, I I appreciate the clarity. I guess just um final final thoughts on that. I

243think the time for us to have had those conversations was probably like prior to the the referendum vote just like we asked the administration to bring forward, you know, prepare two budgets, right? Like plan A, plan B. I think in retrospect like that would have been something wise for us to do prior to because you know there's like contracts have to there's like a statutory requirement for all that kind of stuff. So, um, just throwing that out there. And since, um, because of those statutory requirements and things that I'm sure that I don't know about that have to do with that, um, just for future reference and discussion, I am fully fully in favor of passing, uh, or at least operating under the the assumption that we will have a deficit budget than to cover

244these these pieces since we didn't kind of do our part ahead of time and and give that direction prior to now to the administration. Um, again, I don't recall this board giving Dr. Garrison any directive on these cuts. I have a question. Um, uh, certainly I see board member Levy has her hand up, so I will, um, open the floor to her first. Thank you. I just wanted to to let me my hand down before I forget. Um, absolutely. We as a board gave Dr. Garrison and the administration the directive to bring us a balanced budget by June. Personally, I think it is unfair not to move forward because just like you're saying, which you're correct, we didn't give him directives on what to cut. We also did not give him directives on what not

245to cut. And so now we find ourselves in the position where the administration did what we asked the administration to do and we are in my opinion at the 11th hour saying well I don't like the way you did it and I don't think that's fair because you are absolutely correct we did not tell him to cut these positions and I am confident that no one I is excited to see these cuts these are heartbreaking but we also didn't tell the administration what to make sure you save and protect. And for that reason, I don't think it's fair at the end of May to say you did the thing we asked you to do, but we don't like the way you did it. And if we had certain specificity around, don't touch this, protect that,

246we should have given that directive when we gave the directive to present a balanced budget by June. Thank you, Mr. Romero, sorry. Along the lines of what Mrs. Levy was saying, wouldn't that wouldn't that require the board to step out of its lane? For example, if she's saying to um we didn't direct him to, and I say we as just cuz I'm on the board now, you know, um we didn't tell him which positions to keep. I mean, for I'm under the impression that we can't, we're not supposed to tell him specifically for just throwing an example, this particular position needs to be gone. This one needs to be gone, this one needs to be gone. And and I would think I wouldn't have to, and this is me, if I was on the decision-

247making of what the directive would be, I wouldn't have to tell um my superintendent to look at um only getting rid of these, only getting rid of that because that's not necessarily my position to say. What I could have said is, you know, student students student facing positions are most effective whether they're there and they're really, you know, impactful if they're not. If they're there or they're not, it's it's more impactful. With that being said, you know, that that's probably some of the issue that might be going on. I'm not saying it is for everybody, but I wouldn't I wouldn't expect to have to reiterate that at that point, you know, where there's some things that could have been maybe handled differently or maybe redistributed differently or or whatnot. Again, it's it's trying to stay

248in the in the lane of the board versus a micromanagement position. It's not what I'm out there to do either as well. So, that's just a a thought. May I respond to Mr. Romero's question to me briefly, please? Absolutely. Just my opinion. If you are saying we need to stay in our lane and not tell him what not to cut, then I think that same logic applies, then we shouldn't tell him what to cut it. You can't have it both ways. So, if you believe you can tell him, which which I think that's a part of guidance. I think it's wholly appropriate for the board to to say to the administration, we want a balanced budget and don't touch these things. I think it's wholly inappropriate for us to say we want a balanced budget

249and not give specifics and then when the administration provides what we asked for say that's not the way we wanted it. Just my opinion. Can I respond to that? Um I quickly Okay. Um, I would ask for clarification in regards to don't touch these specific things. That's kind of where that that line would be ruby iffy. Um, you can also guide and say I want to see, for example, 5% cuts in this department or I want to see 5% cuts in that department without specifically saying get rid of these positions here, specifically here, here, here. So, that didn't happen. I don't know if he did or not. How that was decided is how it was decided. That's just an opinion. Joanne Rue, so as a member of the ad hoc committee, um I think the

250message was sent many times to stay away more from positions that were ones where students were directly impacted. And um my vote, because I can only speak for me, is that I want to do whatever we can to make sure our next referendum passes. And what I hear, um from community members, from teachers, from administrators in our district is the same thing. And so, um representing the people that have spoken to me, that's why my vote is as it is. Thank you. Any other Dr. Garrison? So, let me just let me just put this on the table for the board to to clearly understand what is happening right now. Exhibit A's have been approved in this district I don't even know how for how long. Um to my knowledge to my knowledge this is one

251of the first exhibit A's that has not been approved. um that's precedent and and in that space I also believe that from a district administration perspective there's been a lot of work put into this conversation over time my staff um the district has had these conversations with employees and if you look at this exhibit A all of our teachers have a job lined up for them next here. There's transfers here that we're not approving. There's I I I'm just trying to figure out there there there's positions here that we we haven't even we don't have anymore in the district and we're not approving those. For example, the chief of communications and and marketing, the director of instructional leadership in STEM. These positions have been gone for quite some time now. and we're not approving those.

252So, it's like we're adding money back to the deficit that we're supposed to be taking away from this this the instructional coaches as an example here. And I'm being I want to be very transparent because this does impact our overall deficit budget in which we were tasked to bring you all balanced budget. the instructional coaches here, they were on in Font 10 that we're moving them into into the uh into our grant and now you're we're stopping that even from moving forward. I just I for from a district administration perspective, there is some confusion here because I understand that there's there are economic layoffs here and I understand that there are um people that we are impacting in this space, but we also put out in our referendum conversations for months that we were going

253down this path. Months. Months. And I just don't understand. I I want I want the board to understand not I don't understand I want the board to understand that again this is precedent that we're setting right now at this point now I without exhibit A being moved forward I cannot bring a balanced budget to the table by end of June without exhibit A moving forward I cannot bring a balanced budget to the table by the end of June and that was my goal that was my task that was what was asked of me from this for really always dating back to last year that we wanted to have a balanced budget at the end of the school year and I've been moving towards that. Millions of dollars have been moved toward this conversation and it's

254still capturing where we are. The economic layoffs again we can bring these people back if funds change in the fall. I'm sorry in in the one could argue in the summer. I just again this is a one of those places where I have to I have to say to the board without exhibit A moving forward there would not be a balanced budget being presented by the end of June and I don't know how else I can move that conversation forward because what you see here is about $3.5 million that's accounted for in this in this exhibit. Thank you, Dr. Garrison. It is 9:03. I will entertain a motion to extend the meeting by half an hour. So moved. Second. Motion by Brian Nichols, seconded by Megan Miller. Any discussion hearing? None. All in favor? I

255I I I. Any opposed? Motion carries unanimously. There has been conversations about other positions that are still to be looked at in the next deficit because again behind this deficit is another deficit that we have to address and so we are still in the conversation. So with these move being possibly moved forward, if someone would like to make an amendment or withdraw the amend, withdraw the previous motion, with these being moved forward, we still can do the other things that the district is looking well maybe the board is asking me to do. Those things are can still happen. The summertime hasn't even got hasn't even gotten here yet. We haven't gotten our preliminary budget presented to the board yet, which we would have been prepared for moving forward if this exhibit A would have been

256in place. The the preliminary budget from the state hasn't even came to us. And so there's a space in which as a district administration, I'm I'm again humbly asking the board to reconsider um this this space because of not only what position it puts us in, but also what we put the district back in. Thank you, Dr. Garrison. Juan Romero, um just a just a quick thing here. Um you know, uh President Johnson, Dr. Garrison states that in the history of all exhibit A's, this is never this is a precedence. You have to ask yourself why has that question really been asked? And therefore those the feedback that you're given um there's no like I could tell you like for example what I've asked for partially has been answered but not completely and I was

257just waiting to see what comes to fruition and we've we've talked about things like that. Uh it's not the first time you've heard that from me. And like you're justifying cuts, justification on the other end for certain certain areas should probably be justified as well in my and that's my my opinion. So you have to ask yourself why. There's more information that probably people are still needing or that that's not come through. And I know I've requested information that's still um still needs to be obtained and whatnot as well, but at the end of the day, you have to really, you know, figure out why and then figure out what's going on and why people are thinking that as far as that goes. So there's things like for example, Mrs. Rue brought up the ad

258hoc suggesting, you know, to look at certain things before others. That's that's a conversation as well. Also, that's that's been it's it weighs heavily on on on the minds of a lot of people and that's where, you know, for just that that's where I'm at basically. That's how it sits for me. Thank you. Thank you, uh, Miss Mr. Romero. Um, in response to your statement, um, to my knowledge, yes, this is unprecedented that the board, um, is denying all of these recommendations on exhibit A. There have been times when some items on exhibit A have been denied um, while others approved. And this yes this is unprecedented but this is also an unprecedented time and just like last year you know last year was unprecedented the time before that it was unprecedented but each time

259is different so each time you being unique it's unprecedented this is also uh this year the cuts are coming on exhibit A whereas last year the cuts we worked through separately off of an exhibit A. So hopefully that's adding giving you some clarity as to some of the confusion here. Dr. Garrison. Sure. And and I think in the previous years this we didn't bring it to you all like this. We did not. We br we we brought we we made the changes in our district. We balanced our budget and we kept moving into the next conversation. That's what we did. And in my conversation, there's been so many conversations around the district not being transparent. And I've given this information to the board and to the adhoc committee and to the BEA. I mean, we've

260had many conversations in this space. And this was a way for us to be again once again transparent. That's what I was ask to to bring to the conversation. This is transparency. Now, I could have just not have done this and balanced the budget and brought a balanced budget to the conversation, but then it would have been possible other conversations, right? And so for me, I'm I'm I'm in this the district is in this space where we are we are struggling with with our finances. But in this space here, one of the best paths forward is what I'm presenting in the conversation. One of the best paths forwards. I didn't say this was the only. This is one of the best paths forward. We can still get to those other spaces that I believe people

261may be looking for, but it can't be absent of some of the things that are happening that that that's needed right here on this piece of paper. 3.5 million 3.4, don't quote me on that right now, but 3.4 3.5 million is is not just going to fall out of the sky in the school district when we already tight on every edge. This is my job. I understand this conversation very clearly and my staff also very understand this conversation very clearly. Again, I was trying to be transparent in bringing this to the board. Yet, an an unprecedented thing has happened and that was not my intentions at all. Had I known that, maybe this was I I would have just balanced the budget and brought it to you all and we would have been moving forward.

262That's that's a space that to be honest with you all I didn't think you all wanted me to do and I brought this in good faith multiple times sharing what could happen if we did not get to the 6.2 or if this doesn't happen within the $6.2 million right now with this being in place I do believe I could present a balanced budget by the end of June and still do the things that we're asking to do. Again, I understand these economic layoffs, but all these other gray areas, gray areas, those are positions and spaces in which we need to transfer, move people to get to that $6.2 million. And those great areas that shouldn't be paused if if that's what's giving people pause. Thank you, Dr. Garrison. Uh Mr. Romero, is your hand up

263continuing or Thank Thank you. Um, board member Megan Miller. Thank you. Um, this has been a really good and I think valuable discussion. Um, and so I want to honor that, but I also want to kind of be solutions focused and maybe offer maybe a band-aid sort of compromise. Um, so my two-part question, it's kind of the same thing. one, would the board be willing to amend the motion to approve all but the economic layoffs for the time being? But the other side of that coin then is I would like us to just for the record in the interest of of cohesion and clarity so that we can continue to work through this. Can we pair this with I don't know it has to be a motion or just consensus that we will be willing

264to accept a deficit budget and then just a recommendation to set expectations. The state budget is preliminarily communicated but we don't get final numbers per statute from DPI until October 15th. So if we were going to go through that down that path, we would have to maybe all mutually agree to or or find consensus that we would give the latitude to the administration in in collaboration with the ad hoc committee and the board to bring us a balanced budget by the middle of October then which is a deviation from where I think we were originally. So, just to summarize and to be very clear, my my direct question is, are we open to an amendment to the motion to approve at least for right now all but the economic layoffs? Um, and can that amendment

265be paired with consensus or a statement around giving latitude to the administration to present us with the deficit budget? Not saying that they will, Dr. Garrison just say he you know there's other stuff but I I want to make sure that since we're kind of changing things that we're going to be collaborative to that end for President Johnson. I have a point of order. Yes. Um so since the motion has already passed we couldn't amendment but there can be a motion to reconsider but it needs to come from one of the folks that voting that voted for the prevailing side. Board President Johnson. May I may I respond or would you like to clarify? Sorry. Um, board member Levy. Um, there I believe, correct me if I'm wrong, I believe there's currently is a motion

266on the table to pass the uh the resignations, retirements, and support portion. So, there is a new motion, and I'm just wondering if people are opening to amending the current motion on the table to include the entirety of exhibit A without sands, I guess, like just the academic layoffs. Please forgive me. I thought we already voted in that passed five to two. Thank you. I just want to add to the board with this exhibit fully passed the budget that comes preliminary budget that comes from the state my 6.2 is already taken care of. We will be able to present that balanced budget with even without what may not come from the state. That's how strong this work has been put in place based off of what y'all gave me to do. That's how now that

267statement alone that's that's how serious we are. That's how serious you all put me in to make sure we balance this budget. So even without having stuff that comes from the state, this this exhibit will give us that space with the other things that are that we still have on the plate to come, which is some of the technology information, some of the HS contracts and of course the BEA space like those things will balance with the exhibit A will balance our budget. I don't that is as strong as you can get as a position for a school district. with our situations that we're dealing with. So, I'm just want to make sure I add that so that everyone clearly hears that. Thank you, Dr. Garrison. This is the second time the exhibit A is

268before the board, so I will give you that. We did know that the assistant principles were up for consideration as early as um January. the specifics of the grade areas um in including some of the economic layoffs, those are not since January and have not been discussed in in detail. Um, I feel like me personally, I have spoken to you and made my opinion known multiple times over that I would prefer for you to look deeper into the COLAC positions before we start looking deep into more cutting more of our teaching and instructional positions. That's my personal again I that just what I have said over and over ad nauseium and that's just me and part of the reason why I'm not in favor of this set of reductions. Mr. Henkins. Yes. All right. So,

269there you have it. Um, I agree. I I understand both sides. I agree with Board President Johnson more than I agree with Dr. Garrison. Um I think the the proposed uh reductions cuts do not reflect what I heard all even through the whole um referendum time and people wanted to keep our when and I said like many of us that we were going to try and keep support for our students in the classroom and to me everything else was was on the that the classroom support face-toface time with students was like a sacred cow and everything else could get looked at and whatever could be pushed off till next year's referendum push it off. But I wasn't going to do it on the back of um inclass teacher support and that's the reason I do

270not jump at exhibit A. I think uh I think it was and I know there was a lot of resignations put on the on the table right away. So it makes it uh you know somewhat easier to play with when you're given that and that number. The harder harder part is to find the cuts without without disrupting we have x amount of students. We need to teach them properly. and getting the right ratios and not cutting back so we don't have the staff to support them. Um, I just think there's other ways we can reconfigure and get some efficiencies back to our school buildings where we're using them at their most efficient levels, i.e. sharing their staff with the strong with with it was just a way to reconfigure it differently rather than just cut.

271And that's why I do agree with board President Johnson that I also said that out loud many times that I wasn't going I was going to try not to make these reductions on the back on the backs of the teachers and the support staff within those school buildings. Thank you, Mr. Henkins. There's been multiple conversations about our school district and Kolak and the needs around reductions in this in this space. I have shared with the board and I have shared with um in many conversations around what we have reduced here. There has not been a building in this school district that's reduced more in this district than this building. And I want to make that very clear and honest. Um, at any given time, this this building has had multiple reductions. And as it pertains

272to the economic layoffs, again, those are economic layoffs. if the budget comes into our favor, we can bring those positions back. And I think that's a space that I wanted to make sure again we note in this space because I think it's I think it gets missing when we see it as it's presented as if you know you know this is what we want to do. That's why they're labeled as an economic layoff because of our funding mechanism that we have to wait on, which I know we're going to get some additional funding from the state. We just don't know what yet. And when that comes in, we could easily bring some of these opportunities back and still meet our $6.2 million deficit request or expectation. Thank you. Thank you, Dr. Garrison. board member R

273Dr. Garrison, couldn't the same thing be said um for positions at COLAC and it would affect children less in the short term than um cutting at the school level and then bringing those back. Dr. Garrison. Yes. And here's the the second part of that statement. We have backtoback deficits and I think whether they're on now or they're on later as it pertains to like economic layoffs I feel like that's the missing space and there's still not a promise that our and unfortunately there's not a promise that any referendum is going to pass and we'll be right back in that same 10 or more I'm sorry I say 10 millions of dollars worth of deficit. So that can go either way. Mrs. um Mrs. R Mr. Romero, I just wanted to reiterate something that I've that

274I have mentioned to Dr. Garrison. Um, he has he has in our conversation mentioned that to me as well, that same the same statement about the backtoback. So, if not cutting now, we can cut later. However, what I want to let be know and what I didn't let him know from my point of view, you start at the top. Change starts at the top. You start at the top so you don't have to do it later. If those cuts come down, like he we we talked about the uh the the budget in October, it could be that the funds come back at that point, then let's bring it back. If we absolutely need, let's bring it back to the to Mrs. Rue's um uh statement about couldn't this opposite be said. It's the same thing,

275same concept. So, in the event that we have to do another cut, then we already know we can't do it at top because we've already done that. That's already skeleton crew there. then we have no other choice at that point. Right now, we have a slim choice to do something different. And that's that's something that I've expressed to to Dr. Garrison and I just want that to be reminded as well. So, I understand where he's coming from and I do recognize the the hard work and a lot of the time that has been put into this this here already. However, it seems to me it's been the same plan again. It's just minus the minus the the approved, you know, positions that we already the resignation terminations that we've already approved on. But it's the

276same thing. Nothing much has really changed here regarding that. There's still attrition things that attrition positions that have been might have added or might have not, but they're still being held on to for whatever reason. That's that's my opinion. It's kind of like the flip side of versus still where you start. And I think he's starting at one end versus my idea of starting at a different end. Thank you, Mr. Romero. Board member Miller. Thank you. Um I'd like to make a motion to amend the motion on the table to also include the approval of exhibit A SANS the economic reductions um with a shortterm deficit budget. Mrs. Schop, did you get that motion? Yes. Is there a second hearing? None. Motion dies. Can I try one more? You certainly can. Move us forward here.

277Okay. Just and and just to be clear, um I understand that we're we're not all I mean that's what a compromise is, right? And it sounds like these are again really important and nuanced valuable points that are being raised by everybody. We're going to need more time to work through this. So I I just would like to move us forward as best we can um with things that aren't impacting the the issues that that people have brought up. So can we try a motion to amend the motion on the table to include the approval of exhibit A without the economic reductions? Second. We have a motion to amend the motion on the table to help me out here to uh to amend the motion on the table with the approval of exhibit A without the

278economic reductions like period. So everything that you guys said plus the gray spaces economic layoffs. Oh, did I? Yeah. Here. Go ahead. Yeah. However you want to say it. That's what it's like. Perfect. Okay. So, you are amending this to approve the resignations, the retirements, the support, and all of the gray spaces, which is is not which are not the economic layoffs. Yes. And just to clarify, I apologize. I said reductions, but Brian, thank you for correcting me. What I meant to say was economic layoffs. Yes, that is correct. because there are savings there that are not any I don't hear any contention around those in the discussion. Okay. Um any discussion hearing? None. Mrs. the show. May we please get a roll call on approval of exhibit of the amendment of exhibit Amendment to

279include the economic layoffs. Sorry. So, amend Oh, not not to include the e everything except save the economic layoffs. Thank you. Yes. And may I get who seconded the um amendment? Amy Levy. Thank you. Okay. Juan Romero. Nay. Amy Levy. I Tom Henkins. Tom Henkins. I Why don't you come back to him, please? Okay. Um, Brian Nichols. Nay. Megan Miller. Hi. Joanne Rue, nay. Tom Henkins. Tia Johnson. Nay. And one more time for Tom Henkins. So I have that the motion failed two to four and that Tom was not present for the vote. Thank you, Mrs. Shope. Can we get a roll call on the approval of the original motion of exhibit A just the resignation retirements and support? Yes. Joanne Rue. I Megan Miller. Nay. Brian Nichols. I Tom Henkins. Amy Levy. Nay. Juan

280Romero. Hi. Tom Henkins. Tia Johnson. Hi. And one last time for Tom Henkins. So I have that carried four to two with Tom Henkins not present. Thank you. Our next item, executive session. A motion may be made and a vote taken to convene the board to convene the board of education into close session session pursuant to section 19.85 parent one parent B of the Wisconsin state statutes considering formal employee discipline to hearing pursuant to section 19.85 A5 par one parent C of the Wisconsin state statutes relative to employment promotion evaluation items pursuance to section 8 19.85 PAR 1 PAN E of the Wisconsin state statute relative to property negotiations public funds pursuant to section 19.85 85 PAR1 PANF of the Wisconsin state statutes relative to considering the disciplinary data and the investigation of charges against

281a specific person which if discussed in public would likely to have a substantial adverse effect upon the reputation of any person involved in such investigation and section 19.85 85 paran one parent of the Wisconsin state statutes for conferring conferring with legal counsel regarding who is rendering oral or written advice. Is there a motion moved? Motion by Brian Nichols. Second. Second. Second by Juan Romero. The items we are going into close session for the sale of real property and century 21 strateg strateg thank you strategy discussion approval of close session minutes superintendent evaluation and specific personnel or the investigations conferring with legal counsel. Mrs. Schult may oh any discussion Mrs. the show. May we please get a roll call? Yes. Juan Romero. Hi. Amy Levy. I. Tom Henkins. He said his phone is acting up. Uh

282Brian Nichols I. Megan Miller. I Joanne Rue I. And Tia Johnson. I. Motion carried six to one not present. Thank you. The board of education may reconvene to public session in order to take any action if necessary on items discussed in close session.