001he [Music] [Laughter] show yeah all right see as it's 5:00 we'll call to order the Tuesday April 1st 20125 business operations and finance committee meeting to order um Miss CH can I have a roll call yes Greg Schneider present Brian Nichols here and Brian Anderson here all members are present thank you move on item 1D approval of minutes those are the meeting minutes from March fourth any discussion comments point of order you might want to approve the agenda first all right that's a good point to bring up let's move let's move back to 1 C approval of the agenda so so moved second think we got a first and a second any discussion all in favor signified by saying I I I I that's approved thank you m we're going to take another swing at
002the uh minutes from March 4th any discussion on that hearing none I'd entertain a motion to approve those so moved second we got a motion in a second any discussion hearing none all in favor signify by saying I I I I and that's [Music] approved move on to item 2A the monthly financials misselwood are you going to walk us through those oh yes good evening um to the committee members um yes I will share my screen here and bring them up so what I'm presenting tonight is the monthly financials as of February 28th 20125 um the materials were posted in the board docs and made publicly available um and attached to the report was a detailed notes um and I'm going to just um touch on some of the highlights um the first thing I'd
003like to touch on is the cash and investment report um as seen on the screen here let me make this a little bit bigger um I did want to make note that our cash investment with PMA is going to be coming um maturing in March or it has matured in March and the um interest that we have received in March I know this doesn't affect February but I just wanted to give you a heads up that we did get $51,000 in interest in March for that investment and I am working on doing another investment because we do have some cash flow that we can um work with and we'll do another investment of about $4 million through the end of June and that'll generate another 40,000 in interest um the monthly purchasing commitments report um
004there's not a whole lot on this report for POS most of the POS were very small in nature um nothing of significance on this report um the next report I'd like to go over is the revenues the revenues for February compared to February of last year are um pretty similar with the exception of the property taxes now property taxes um this year the levy was about half of what it was the previous year so you're not going to see property taxes in fund 10 until the end of the school year um the major revenues in um February for fun 10 were the interest and the AGR um revenues um oops I'm going change my view here so it doesn't skip on me yep the AG and um some of the grant revenues let's see here
005so just a reminder that most of District's Revenue comes in in state Equalization Aid which comes in in September December March and June so next month we'll have um a large influx of Revenue that's the revenue that I took and I'm reinvesting through the end of the year um oh and I did want to just point out that there is a reduction this year from last year and the amount of interest that we received to date and that is because our cash um reserves right now are a lot less than they were last year um but if we look at percentage wise to budget um we're a pretty close with 36% this year 37% last year so we're pretty close budget- wise to where we were last year for revenues um fund 27 same thing
00618 and 18 pretty close and if we go to the end 34% last or this year compared to 35% last year so we're pretty close at budget wise um year over-ear um moving on to the expenditure report um this year compared to last year we're pretty close percentage wise um with 53% salaries compared to 52% last year so budget to budget um comparison we're pretty close to where we were last year at this time um same with the rest of the major objects purchase Services we pretty close to where we were last year um supplies um supplies are way down um mostly because of purchases that happened last year for aser purchases um but comparison last year to this year overall um we're pretty close with 38% this year compared to 13 9% last year
007um and if we look at all funds at the end here we're pretty close to where we were last year overall compared budget to budget 39% compared to 40 last year um moving on to um fund balance bance our fund balance is just a reflection of where we were our compared um revenues less our expenditures for the month um no major concerns here like I said next month this is going to be way different because we get a a large amount of um Equalization Aid in March um any questions so far any questions from the committee members do you mind um pulling your mic a little closer to your oh sorry please thank you any questions from non-committee members but are present uh just maybe just one question and and really um I think we
008touched on this last month and and you may have even given me a really good answer that I don't remember so forgive me if I'm asking again but on the cash investment report we've got that one OPB trust fund it's at Associated it's the only thing that we have with Associated Bank and it and it doesn't have a rate on it that is correct because it's kind of um up and down but it is getting a fairly good amount of interest in it when I was looking at it um let's see here if we look at previous year compared to where we're at now is that like aund I mean if you were to tell me that that's it's in a comparable rate to kind of the other stuff and actually I think it's in
009a higher than with it then yeah I am I'm good with that I just it just stands out as a blank space you know it's like having a blank on your space on your resume yep you know why why is it blank right um the other thing I think is you know I've never talked much about revenues because that's kind of gets locked in and it is what it is um with the expenses so we're 2 of the way through the budget year um and all the all the comparisons that we have here is always year-over-year but we have a different budget than we had every year so two-thirds of the way through how do you think we're going to end up you know put your with your crystal ball we got four months of
010the of the fiscal year left how are we going to end up to budget I think um it's probably too early for me to give you the answer on that um next month or within the next month I want to do some projections out because um teachers get paid out through September but we or through August I'm sorry but we cost that back to this fiscal year so even though on the books it looks like we're what did you say two-thirds of the way through but we're really not because of the way teachers are paid um but uh health insurance is still sometimes an unknown in this District last two years we've been um had a kind of a shortfall we've had a lot of claims um this year is looking better for for health
011insurance we had a meeting with our health insurance provider or um broker and the claims are coming in a lot less than they were last year and they're working on some of those high cost claims and um offering them other programs I think even last year the health claims were good up until like June so they can sneak up on you yeah yeah anyway I I don't expect you to know the future it's just a you know just want to see what your gut feeling is and if you're probably taking the safe road and not seeing anything so well done well I'd like to like study the numbers a little bit more before I give you an answer for sure that we're going to be at least equal equals revenues and expenses and not under
012like we were last year um so that brings me back to the point that yes over the next month I'll be doing some projections and looking at those numbers a little closer um I also want to make a point that we're going to be doing some budget revisions and we'll bring those back in May and that um I believe Dr Garrison said that you guys wanted a um budget pres or a presentation on debt so we're working on coming up with um some slides and things to give you a better overview of debt also perfect I think we got one other thing question Mr henkins yes thank you and I apologize for not being here at the get-go um let's go back to OPB money and I remember I think I heard Dr Garrison say
013we weren't going to use any money this year that's my goal that's the goal yes the goal correct and so there's that total amount still available and that's affirmative that is correct that's and in the bank yes and then going into budgeted teacher salaries for this year and I know Dr Garrison has said in the past excuse me I got a cough drop in there but um if we don't hire by I think Dr G use the analogy of baseball season so we're right getting into Baseball season starting that the monies that were budgeted from for 24 25 school year candidates or staff what happens to that money if we don't hire people for that position for those open positions cuz in my I think we still have last time I checked was like 28
014to 30 still open positions so um full full thought there um one of the things that I want to make note is sometimes yes that is true that we won't hire those positions and but that that doesn't necessarily mean that there hadn't been people back filling as well so there may been some some staff members that was taking on overloads that we have to calculate it into their pay and so that may not be a one to one let's just say 20,000 when someone backs Fields now you got a 14,000 instead um and so um that is a space that we're working on now me and Mrs Alman have had that conversation as well um but we do believe there will be some savings possibly at the end of the year um and we'll kind
015of naturally go from there once we have our final numbers but we do have a list of people that aren't hired and naturally there are there's numbers associated with those employees thank you that's what I was trying to get at but at the end of the end of the year which will be what July those monies go back into that fund for hiring of said teachers going forward th those so let's say we have a savings at the end of the year that money can go back toward our deficit number one and or it could actually be used to look at um the possibilities of hiring those positions back um which will be which would mean that we're rolling those same numbers back into the next year and so um it just depends on if
016we look at that position as a full reduction and or as a full um possibility of bringing that back next year thank you and that would would be a board decision or is that Administration decision where that money rolls over into so the budget we of course we build a budget naturally we bring that to the board for you know naturally for approval and of course the board will be able to ask ask those questions at that time or whether or not you know what we did with certain funds or cash thank you no problem any other questions do you have any more to add Miss Elwood or nope that's it we're good okay all right if there's no other questions or concerns I would entertain a motion to move the financial reporting to the
017full board so moved second got a motion in a second any discussion hearing none all in favor signify by saying I I I I that passes thank you uh we're going to move on to item 3A and our realtor situation here and um you want to take that Dr garison y I'll kick it off for us and um first of all thank you so much Bor for allowing this conversation to come back as um requested uh we did go back and put together an RFP opportunity for others to um get into the conversation as it pertains to um our selection of our realtor we did put this out it was out for about two or so weeks I'm just going to give you a high level overview of information that you already have in the
018um RFP um from there we of course um got everyone's applications that was able to submit one um here on this past Friday um naturally one of the things that we wanted to do was to allow of course applications to come in and then of course present those applications as such to the board for consideration um there's some information naturally that uh I was able to share with you all with each of the Realtors um I would like to thank Mr bicko for of course assisting me in this space during this time um he was a wealth of um help um in allowing um those Realtors to get in and see buildings and do walkthroughs and it was a lot and so um Mr bricko I will definitely turn it back over to you just
019let me see if I missed anything but overall there was what of three um opportunities and we had Remax Century 21 and then a bloy Au yes thank you Dr Garrison um so yes March 7th the RFP was posted public to the website um following the feedback of course of this committee and full board uh and of course some of our constituents in the community about procuring um more local bids we did have calwell Banker uh here that night but but um you know to Dr G since point the RFP was made public um they did not submit uh in response to that RFP one thing one item I wanted to bring up is whenever I do these rfps and and put things out to bid whether it's real estate um Roofing I stick to
020a pretty strict um timeline as far as you know what steps need to be um you know materials submitted at a timely manner I will say that Remax did uh fall short by 36 minutes from the 2 p.m deadline so um in my opinion based on the rubric and the criteria that was presented uh in the RFP falling short on that uh timeline even though it was 36 minutes we are um we have two to consider and that's just my opinion but that would be Century 21 inlo auction okay um so I think um hopefully you guys had a chance to review any any comments or I think the goal here would be to talk this through and and hopefully the committee can recommend one of these three um to the full board for discussion
021and approval um later tonight so any any any comments anybody want to want to make I'll I'll just say that um you know if if you're working with a realtor and they don't make the cut off I don't think that's one that we would want to consider um I know it's only 30 some minutes but at the same time everybody else the other two made it in time and so I would I would U my suggestion was we take that one off the list Mr snater um thank you um you know out of the the Realtors who submit bided um uh bids um only one of them is a specialist in commercial uh real estate um it's I think Century 21 um I would think to maximize the effectiveness of listing and selling of the
022property or Leasing Property um you know we're better off going with someone who that's their expertise um to go with um so you know I would recommend that we would look at go with Century 21 um who is that that expert in commercial property okay I guess my thoughts uh I I agree with you know holding to the terms of the RFP which Mr bro you know said it's it's in there had a 2 pm cut off I think we we honor that um I think Bloyd auction's proposal is is already kind of a they would need the help from Century 21 so I think it it would make sense to just let Century 21 run with run with the show so um that would also be my recommendation um board member Miler you have
023a comment well I I was just curious just to help us prepare for the when this item comes up at the meeting um you know I would just love to hear from Mr bicko like what would you say like the advantages or disadvantages of you know either are like I mean one thing that I was considering with Century 21 just being a commercial realer like they just might be able to like take us through those steps make sure we get like the right input from the community like I'm really worried about rushing things through but I but I don't know what I don't know about the situation so i' just be curious to hear your thoughts on that yes thank you board member Miller um I will just preface this uh commercial real estate is
024not my specific Forte uh I kind of picked this up you know when Mr J and I were working on this together earlier on a couple months ago as far as you know to answer your question um board member Miller I one thing that I kind of just want to and I I don't know the nuances but you know if blood auction could provide this or um Century 21 later on down the road but I know when we when the district was in the position to sell the old Lincoln Junior High School to uh BL Historical Society back I believe that was the late 8 ' 80s early 90s um there were deed restrictions put in place so for the betterment and the best interest of the school district deoy and the students we serve
025I think that's something we do want to consider I don't know if that's you know within kind of the details further on down the road once we do select a realator um but just some of those things I just want to keep in mind as I think that those are you know definitely items we want to consider uh and again not being this my my specific Forte I don't know all the details baked into that but I do think that's just one item that we do want to consider moving forward when we do select the realator that that we have those deed restrictions in so the district has some sort of say in what these properties end up ultimately being for the community again in the best interests of the students that we serve here
026in the school district of Belo no I really appreciate that thank you you're welcome yeah I think that's a good question Bor Miller I think you know this this stage is to let's let's find our let's find our partner to work with they'll help us walk through those things and that we still have like a lot of those decisions to make yet and I think we'll we'll get to do that so we just need to find out we just need to pick the person we want to um you know partner up with and and take it from there so um Mr hins please do I just want to weigh in that uh in my recollection in the past um uh blood Auction Service and I'm just saying a fact I think that they helped us
027uh um diver or uh um sell uh said properties in the district so they do have we do the district has a history with po Auction Service and not to say that that's Paramount by any stretch but at least there is some um history there and I don't think anybody in this room was here when those things happened but you know so at least there is some history on working with uh blood Auction Service and again I'm not proposing or proponent for either one it's a fair game now but uh yeah and I do want to thank you Mr bricko I know there's been a lot on your plate and the last couple months thank you for following me through on this appreciate it yes and just to um comment a bit on that Mr
028hins um I in the spirit of you know welcoming our local uh Partners like blood auction um we recently have contracted with them to uh take care of the auctioning of all the excess furniture and materials and items at mcneel which is a huge undertaking that contract was signed with them uh about a month month and a half ago so again you I I also appreciate um acknowledging uh our Partnerships in years in years prior again to your point not you know in the context of this conversation around our property listings and and the listing contracts but I just do want to acknowledge that I'm all about bringing our local Partners in and I think uh having them do the contracted work with the items inside the building is is solid too so I know
029you do and I truly appreciate it as I am with you a th% thank you all right thank you for all the kind ation if uh we do have a recommended action to move on to the full board um if one someone Committee Member feels like making a motion um I would entertain that I move that we recommend Century 21 um and um pass that on to the full board for consideration tonight's meeting okay we have a motion do we have a second second motion of second any discussion Mr Nichols yes I think we should I think we should amend that to say Century 21 Affiliated because that's their actual name you amendable to that Mr Schneider I am okay okay thank you any other discussion hearing none all in favor signify by saying I
030I I I and opposed that carries unanimously thank you move on to item 4 a next meeting date as scheduled right now that' be Tuesday May 6th at 5:00 pm and item four be adjournment i' entertain a motion to adjourn so moved second any discussion hear none all in favor signify by saying I I I I and that carries we are eared the full business meeting will start promptly at [Music] p.m. e e e Michelle are you ready good evening it is 6:00 I will call to order the the Tuesday April 1st regular board meeting Mrs Shope can we get a roll call please yes Greg Schneider present Amy Levy here Brian Nichols here Brian Anderson here Tom henkins here and Megan Miller present and tia Johnson present all members are thank you can I
031get an approval of the agenda so moved second motion by Brian Nichols seconded by Megan Miller any discussion hearing none all in favor I I I any oppose motion carries unanimously please stand for the Pledge of Allegiance thank you for being here and joining us tonight I want to thank all of the board and community members who helped with the referendum presentations and to all of the organizations who hosted these discussions and to everyone uh all staff members everyone that um put in a lot of extra hours it's it's greatly appreciated it was uh wonderful to speak with and to help inform the public about the needs of the bit School District we have heard that public schools are the foundation of a community this belief underscores the importance of referenda for the school district
032of booy unfortunately until there is a better system of financing public education referenda will continue to be a part of Wisconsin school district's budgetary discussions this referendum the one that people are voting on today addresses some of the needs for improved support to our teachers support for our professional Educators is comes in many different forms paying them what they are worth to an entire Community is one such example however there are others such as helping teachers and staff deal with behavior issues teaching our children to rever education and to respect the educational process for all are also examples that we can all show support for our teachers and I hope we as a community can all come together and work on these different areas that we can all chip in a little bit regardless of
033today's uh referendum this board will continue to work in service to our students and our community our effort is to address the issues and the challenges our district faces uh head on and doing it in a financially wise manner we also want to thank everyone who has voted taken their time to go out and vote it we appreciate that I would like to note also tomorrow is paraprofessional appreciation day because our staff is on spring break there are no recognitions tonight and we hope everyone is enjoying a relax reling and joyful spring break that concludes my report next up our announcements board clerk Tom henkins thank you board president good evening these are the announcements for Tuesday April 1st April Fool's Day so it be if you have not voted yet there's still time to
034get out and get to the polls polls Clos today at 8: p.m. if you voted thank you uh this really is an important vote for us in this school district students are enjoying a spring break this week and will resume classes on Tuesday April 8th Book quest is happening at the Bullock Public Library on April 10th competition begins at 11:45 a.m. and winners will be announced at 1:30 p.m. our future board meeting dates include the policy meeting has been postponed until next week April 9th Wednesday April 9th at 5:30 p.m. the canvasing committee will be meeting on Thursday this Thursday at morning at 8:45 a.m. to Canvas and certify the local election results all are invited Tuesday April 15th tle uh teaching learning equity and people Services committee will meet at 5:00 pm. followed by
035the regular board meeting at 6 p.m. I do have a question is ad hoc committee meetings when is the next one April 9th April 9th sorry the Wednesday of next week so I could be wrong on the date my apologies but the next meeting date is the following Wednesday that be nth okay next Wednesday night April 9th at 5m here at 5 here and and I know the Cadence has kind of shifted Dr Garrison is that like every other week or is that as as needed I'm just to clearify myself to this sure so me and Mrs me and the chair of the committee we have conversations around um that and so it did shift over these next two weeks here and we'll again start reconvening on April 9th but the goal has always been
036to kind of meet on the off weeks and so we'll see uh and committee chair Brian Nichols of policy committee that conflicts with our meeting and has been before Tuesday over we're on Tuesday excuse me you were absolutely correct thank you and that concludes the announcements for today thank you next up is public comment Mrs sh do we have any public comment tonight thank you reports to the board superintendent all right so um the slideshow that that you all see here give me a quick second I want to present it this way okay um first of all as Mrs um Johnson have already mentioned this is an opportunity for us just to put some thanks into the room um for all the work that has went forth um in the um school district of Boo's
037referendum 2025 our students our schools and of course we Thrive together I like to thank my cabinet my administrative team um of course um in general to all of the work that we have put together and to get this to where we are today is I know it's been a long long time uh working through referendums um and again I want to say thank you thank you thank you I want to start off with some more thanks to the board um do not get mad at me about your pictures this these are these are you um again thank you so much for the work that you for the work that you all have done um again these are your pictures and so um what are you I was thinking about may maybe we could do
038a a background of all the same next time but no I'm going to interrupt I think we look like we're in a Hall of Mirrors I want ai ai ai that'll work too but um thank you board of education for allowing you know us to work through this conversation together um you know one of the things that I think over the past three years that I have learned in this space is that you know board has a lot of work to do when it comes to referendum and I think this this time around we had a lot of synergy with working with all the board members both in front of the scenes and behind the scenes and so a sincere thank you to the board of education for of course um navigating putting this referendum
039together and of course um for the work that you all have done of both in front of the scenes and behind the scenes um this next slide here really just gives us a snapshot of all the places that we've been um and I want to just again just generally thank everyone that's on this screen the BL educational Association ad High budget committee B property and manager associations the blo Historical Society P rotary associations bers for students B booy Health Systems B Kanan um B Church communities um greater booy Economic Development Corporation GB EDC League of Women Voters to grel senior cator greatable Lord Chamber of Commerce lulac May Community Center uh Wisconsin Education Association Council School distri booy family students and staff um St line Boys and Girls Club State Line YMCA Civic Theater poppers
040and band boosters yarn sence supporters National advancement of color PR NAACP local entities Bel um both B Public Library daas on the West Side Piggly Wiggly and The Rock um of course also the baloy area retired educational Association is in so everyone that you see on the screen at some point we've had conversations with them and or presentations with them and that that's a lot and I don't know else to say but that was a lot of meetings that we did have and I just want to thank the people for welcoming welcoming the school district into the space um for us to share information about our referendum um when again they could have you know naturally it could have turned of those conversations down and but I want to thank each and every board each
041and every Community organization that allowed us to come in and share um with them um naturally you always get a little nervous if you miss somebody and so if your name is not on the screen please charge it to my brain not my heart um it was not intentional for me to miss any of the groups again thank you thank you thank you for allowing us to come in and share information about our referendum I would remissed if I didn't thank the schools and the course administration of the schools they also have many meetings as well um Converse Caston hacket Mar Robinson Todd Aldridge fren um BMA and B bmhs and bla thank you um you know naturally when you're thinking about the work that happens in schools you can't you know forget to think
042about the you know the principles and the teaching and the staff that help lead that work so thank you for all those conferences that we had where we was able to share referendum information thank you so much for those other conversations that we were able to have some on the phone on Saturday some late night um again there's a lot of thankless opportunities that the School District administration and teaching staff participated in again I want to say thank you um naturally um I just wanted to make sure that of course this is our operational question this is what's on the ballot naturally I want to just real touch you know just some basics in this space naturally this is our four priority buckets that we have and our priority buckets are what we've all been
043talking about and naturally when I think about these this space here the referendum will allow us to you know enhance these spaces when I say enhance continue to do the work that we're doing in these spaces and so um I I'm not going to go over the entire presentation but naturally these were the the spaces that I want to again just bring note to uh we all know if the ref is not is not successful um here are some of the things that we will have to take a look at we will take a look at at these themes along with some others that necessarily are not on this um specific slide but this is the slide that we put together on the request of the community to let us know kind of where this
044money would come from if the refer is not successful and so um we did take the advice from you know many um in this space over this year and um this is you know some of the things that we would have to take a look at Naturally this is one of the things that we've been sharing all along is the 6.2 plus the 8.9 and we can't separate those two because naturally if this referend is isn't successful um we have to look at you know these conversations as we go but that is a space that we would have to um um work through um this slide here you know kind of I don't want to confuse anyone but it also allows us to just to remind the people that we are aiming to keep a
045mill rate steady over the course of these next three years if it's successful um we know that our goal is to you know we we do believe that when if the repm is successful um that we will be able to stay under that 753 number and or may be even lower than than that and so um this is something that I just wanted to make sure that everyone is aware of the upcoming District priorities this is you know naturally when you start looking at next year um some of these are regardless if the referendum is successful if the refer is successful we still have to look at statutory deadlines for teacher contracts we still have to look at the Bea negotiations and I know that didn't make the list but just as an example we
046still have to update our budget model with projections um based off of the outcome of tonight we will still talk about and have conversations at the business operation and finance committee level as it pertains to some of the um the changes that'll naturally start happening in this conversation we still have to identify reductions in Staffing um that is something that we have to look at because we know we have enrollment conversations and naturally from an enrollment spaces we have to look at um how that looks um throughout the school year so these are just a few things that we will be looking at in the upcoming um priorities for our school district as Mrs Johnson mentioned and I think I heard from Mr henkins um people still have time to vote and so if you're
047watching this um and you haven't had a chance to vote um please do so um polls do close here at 8:00 um there was of course emails that was shared U with polling places and additional information and so I I we tried to keep the information steady through through the referendum I know people realize that information picked up a little bit more over the past um few weeks as you kind of got closer and closer but that's just the typical cycle of a referendum I also like to thank um our highley Communications um for all the work that they helped with as well um naturally if you scan this bar code I'm not going to take us to the website and pise all that information but I can tell you that there are people that
048worked in front of the scenes and behind the scenes to make sure this website is up and active we even put a calculator on there based off of the request of a lot of people back in December I want to say um to the board and so we really want to you know thank all of those who again worked in front of the scenes and behind the scenes that includes people like Brett Berg and um Michelle SCH and you know Donald douy and Missy beavers I mean everybody a lot of people work behind the scenes to keep certain Communications moving forward and so um again thank you to all the staff that helped tremendously um in this area um from from the day-to-day space and so um again if you use to scan this code
049you'll be able to go see some of all of the great things that we were able to produce in this referendum and again ESP special thanks to um Halley Communications for all the work that they did and supporting us in this referendum great partner going to put it out there great partner in the work we had many conversations over time um but I think that um it's duly noted that they were super supportive and and making sure that messaging was correct and was when it was out and when we put it out it was out accurately and so that is my um report again this is just a general report putting some thank you out there there'll be a much more detailed report naturally after after the election but again thank you thank you thank
050you Dr Garrison next up legislative update thank you so much um I just prepared a couple comments just kind of contextualize some things that are kind of of high interest right now so um just want to say good evening I'd like to take the opportunity to just thank our board our district our community um for granting the opportunity to do these updates but certainly uh for everybody who's able to show up and and vote today um it's a big election right um Wisconsin voters tonight are going to choose our next state super uh sorry our next state super tend at our next Supreme Court Justice and they're going to vote on whether or not to uh change access to voting in our state constitution for that kind of um State referendum uh blate residents will
051also vote on our city council members our school board members and whether or not to pass our referendum that will help the district meet the needs of our kids and staff against more than 30 years of State defunding um of public education when the results come in some people will celebrate and others will not uh regardless of the outcome tomorrow is a new day and the work to improve our district and Community for our children remains I am hopeful that people will see that this work is all of ours to do Beyond election day uh regarding student achievement there has been a lot of talk about data this election cycle um and it's it's even at the state level for the uh state supreme court election so I wanted to share some information about that
052make sure I my right thing up here here we go um I'll share this out when we're done here I've got a couple of things that people can click on uh so there are many ways to use and interpret data uh when Educators look at data we do so in order to learn what we need to sustain and change in order to grow student achievement equitably for all of our Learners we don't look at data to you know make apples orous comparisons and some kind of competition with other kids we don't look at data to reduce our children and their immeasurable human potential to numbers we look to measure the extent to which they are mastering the Knowledge and Skills that we know they need in order to cross that stage at Jacobson field and
053earn a high school diploma hopefully to be successful in whatever paths they choose last week Governor iers vetoed a bill uh to change the forward exam cut scores in order to keep the power to evaluate student learning in the hands of Educators teachers had Direct input into setting these new cut scores which the governor just with his veto will be maintaining why did these scores change the previous standards aligned to the nape the national assessment of educational progress standards which test students at a grade level above where they are that means that our third graders taking a forward exam in March or April of third grade are being evaluated on things that they will learn in fourth grade if Wisconsin families and lawmakers want to know how our kids are doing now on grade level
054learning that's aligned to our Wisconsin State Standards the argument is that our new standards present more honest and transparent information that align to the standards to match the current grade level of students taking the exam it also changed the language from below basic basic proficient and advanced to developing approaching meeting and advanced this also provides more transparency and frankly a more Humane and child- centered way to communicate with families about how our kids are progressing in their learning um switching over then to the budget uh representative Clinton Anderson and state Senator Mark spritzer will hold a listening session at the buot public library uh this Thursday April 3rd from 5:30 to 6:30 p.m. in addition The Joint finance committee has scheduled budget hearings uh across the state the first one is actually tomorrow these will
055all be held from 10:00 a.m. to 5:00 p.m. um there are four different locations across the state the closest one for us is Friday this Friday April 4th again from 10: to 5:00 and that is located at the Wisconsin State Fair Park in West Alice and it says uh parking is at gate 4 for anybody who wants to go um if you cannot attend you may email The Joint fin finance committee with your comments and I'm going to send out the email address but anybody watching at home it's just budget do comments with an S at the end at legis so L GIS swisconsin not wi but like the whole spelling of the state of wisconsin.gov you may also visit their website um if you just Google like joint finance committee website it it pops
056right up um it's also just list. wisconsin.gov SL toopics SL budget comments um there's also a copy if you Google it and then I'll send this out as well there's a Governor's budget in brief and if you open up it's a kind of a lengthy document even though it says brief but all the the K12 funding stuff starts on page six so in conclusion um just wanted to share a couple words and thoughts on this um all of us I'm sorry I'm just going to finish my comments and I'm member Miller you're you're at five minutes if you could just wrap it up yeah no that's no problem but I'm just going to finish my comments all of us have a role to play in improving public education here in beloy and across the state
057of Wisconsin whether it's uh contacting your legislators joining an advocacy effort serving on our school board or volunteering to support our kids and teachers schools throughout the community public education should not be a partisan issue but it is a political issue because the fate of our kids and teachers depends on state statutes and the banal budget uh instead of looking at political parties or ideologies My Hope for our community is that we look to a vision that we can all agree on despite other differences that every child in beloy deserves a high quality public education so our community continue to to improve and be a great place for all people to build their lives we focus Less on dividing each other and more on working together to reduce suffering and uplift the dignity and respect
058for all people in our community we will persevere through any barriers that the state or federal legislature puts in our path thank you very much thank you um board member Tom henkins you had a question yes thank you board President Johnson and thank you Megan for always keeping us up to date with legislative action I just want to jump back to Dr Garrison's thank yous and I think I'd be remiss if uh and I think the board I want to number one thank uh Brian Anderson and the board under their tutelage the ad hoc committee was formed and uh they really shown a spotlight on our budget and they have helped us through this referendum I think the public uh has been a helpful tool so and thanking everyone I think the ad committee deserves
059under the direction of Brian Anderson who will be leaving us shortly oh sad but anyways I just want to say thank you to those people thank you thank you that brings us to item five board action and discussion items first up we have the selection of a realtor the purpose of this is to select a realtor for the sale or lease of real property in the school district of booy following the RFP process tonight we have Dr Garrison and Tommy bicko director of facilities Dr Garrison yes thank you so much so um over the course of this past two or so weeks we went back to the drawing board based off of the recommendation from the board to put us back towards a RFP process and we were able to solidify um three bids one
060from Remax B auction realy and Century 21 um naturally there is a lot that goes into doing the RFP process and so um we wanted to make sure that we honored that space I would like to thank Mr bicko for of course the work that he um has put in to of course showing all of these people around to our buildings and you know walking through our different spaces um that is work that that does take time um that does often times fall into um Mr bickle's um line of work and I want to say thank you for you know assisting me in that space um naturally when we went to the um RFP process we heard heard from the group that we wanted to make sure that we saw some opportunities for some local
061agencies local agencies to jump into the conversation and and then doing so we had these three um opportunities um turn over Mr bicko for any quick words other than that we'll turn back over to the board I'm good okay and based off of the recommendation from the um finance committee yes and so the business operation and finance committee did meet um just a couple hours ago on actually an hour ago and we um decided to move forward with um Century 21 as the opportunity for the board to discuss um Mr Anderson was there anything else I just say that we had a had a good discussion and based on the Criterion and following the RFP um and and also with Mr bio's recommendation it was a unanimous recommendation to move to the full board for
062the Century 21 uh Affiliated to uh for us to partner with on on settling up with these properties thank you I would entertain a motion then to for approval of the Sentry 21 Affiliated realtor to list the sale of the 1524 Frederick Street mcneel Building and the 1033 Woodward Avenue W building and the leasing of the 1434 Street Ops building so moved just a just clarification is is there any um desire to have discussion before we have a motion in case the will of the board is to go with a different option there is a motion um on the on the floor is there a second I'll second motion by Megan Miller second by Brian Nichols any discussion Mrs Levy thank you so much um couple quick questions just for clarification with Century 21 I'm
063noticing that the the location on Fourth Street towards Taco Bell is not listed I just wanted to make sure that was intentional and not an oversight we did intentional that was taken off of the that was removed from the uh um property list looking at yeah perfect great and I was trying to go through and compare um Apples to Apples so so it looks like if I'm reading this correctly since Cy 21 the cost will be the 3% of the final sale from Wright and from mcneel um and then there's a separate commission for the leasing of the space closer to Burger King um but with one of the other bids there is a marketing budget did I overlook any marketing budget that's included with Century 21 that was a request from the other um
064I think it was Remax that requested a marketing budget Century 21 did not have a marketing budget in their proposal is that your question sorry my question is I I didn't see it so I just wanted to make sure one I wasn't overlooking it so thanks for confirming that I'm assuming that there is a cost to marketing so are we is that an additional fee that we need to cover or are they absorbing that as what they would recoup from the 3% of the sale of the two properties so great question Mrs um Ley um right now the this is our selection process and the actual contract process that may come up as as a as a thought but as it stands what's in their proposals there's not a marketing space no but here's the
065thing if we're making a decision whether or not to go to Century 21 I just want to have an idea of what this is going to cost us to go with Century 21 and I noticed that one of the others had a marketing budget now all properties are going going to need to be marketed and so my question is is that an addition that's just not clearly outlined in this bid that we are going to need to cover and therefore I think we need to be aware of that cost or is this something that Century 21 covers with the assumption that they would recruit part or all of that with the 3% of the sale price once we get to that point um so right now as it stands that's not something that's clearly outlined
066in their proposal that is a question that I can go back ask them um but that is you know that's just the best information I currently have based off of this proposal okay so spoiler alert I and and I'm not saying that I wouldn't support this in the future but I'm not going to support if we don't know the actual cost then it's going to cost us to enter into this agreement thank you so much any other board questions Mr henkins oh it's not a question I just uh whatever whoever we if it's Mr Marat or wherever we go with it I just think it' be due diligence to we we are starting to have a a great relationship with the city of boo under the direction of our new city manager Jerry G that
067we hopefully would tap into Drew Pennington and all his contacts with you know City developers of said properties mostly I'm talking about mcneel that uh Mike or Mr Marquette would have a could reach out to those and it's not a caveat it's just more of a intent and I think Mr Marquette would be amable to that going back to what Mrs levia proposed I totally agree with her uh these things if we're voting on tonight where we're going to we need to know what we're getting into and if one bitter uh said that then uh I think we should know it no we're basing us all on what they was in their RFP so I I fully support what Mrs leby said I want to delay the process but I think it's a very fair
068question thank you board member Miller thank you no I agree it's a great question I guess it was my understanding that we're selecting based on those rfps and like the scope of services tonight who we're going to partner with and then we can develop a contract because like we can't really get an accurate cost until we sit down with a person like not a person necessarily but with the um the people that we're working with to like kind of create that so for example if we were to vote my understanding is I'm to look to Dr Garrison and Mr bicko to correct me if I'm wrong here um if we vote tonight to go with a party The Next Step would be to develop a contract if that contract is not something that we want
069to go with or that we're we're you know we can say JK we're not going to do this like I don't think that tonight's vote locks us into something but could could either of you clarify that because maybe I'm wrong here they this can allow us to again start the conversation naturally there's other parts of this that we would need to look at like the resion D sorry R restrictions um additionally to that question we have to look at Naturally the overall contract numbers um but the 3% in both of their their spaces that they're offering um 3% for the purchase of the property and then for the lease property another 3% um that's what their RFP has stated and this is the information that we have from their RFP um again it's a great
070question Mrs Levy and as soon as we get that answer I can provide if they have a marketing budget but maybe this is already captured in their space as well I don't want to take that off the table as a possibility I do if I can follow up real quickly too just to draw a light to what um I brought up in the committee meeting um under my criteria in the RFP um the the one uh local realtor that did submit with the budgeted marketing piece um would have been disqualified based on um a late submitt of their RFP so as I recommended to the committee this is up between two of the realators that BL auction in Century 21 based on not following through with the the criteria spelled out in my RFP Mrs
071Levy thank you so much so just a a couple clarifying things as I'm looking at Century 21 um well let me start with this under uh um the fee structure for a purchase so this okay let me back up I think it's important to have all the information available tonight because that's going to determine who you partner with so us saying let's pick someone and then figure out the contract well how are we picking if we don't have all the information on who we should select all right so that being said for Century 21 under fee structure and purchase under the header of due and payable maybe someone can help this make sense to me it says once earned the firm's commission is due and payable in full at the earlier of closing or the
072date set 62 for closing even if the transaction does not close unless otherwise agreed in writing I have no idea what that means like what the the 62 for closing is um and then my other question um if you move down a little bit further under fee structure for a lease had her commission sell and the firm agree the firm's commission shall be 3% of the full amount of the exec at lease is that if we do a 36-month lease a 72-month lease again in one of the other proposals it was the one month of lease so let's just say I'm just throwing a number out there it costs $1,000 to rent it for a month that is their fee but if they're saying that the seller agrees that the firm would receive 3% of
073the full amount of the executed lease like for what duration I would need that information before I'm able to to support this so so again I'm I'm very hesitant to choose someone because hopefully the criteria in choosing is some of the information that it looks like is not available this evening thank you any other board questions or comments Mr henkins sorry guys U going back to that said property of the operations building and the leasing of that I my own personal view that this board with the help of administration come needs to come up with AIC strategic plan of our all our buildings as we go through this renovation and before we lock into uh a lease agreement with whoever in the operations building I think we need to form a strategic plan for our
074buildings in the future be uh with uh declining enrollment as we all know hopefully not but we have to we are talking about many different moving parts right here and to lock into an agreement where that property is uh accounted for that we don't have a you know we could move people around and maybe use that building I'm not sure but I'm just saying I don't if this is part of that agreement with whoever we choose that I think we need to discuss at the board level with admin's input onto what we actually want to see out of all our buildings for the next 3 to 5 Years thank you thank thank you any other board questions or comments on the selection of a realtor vice president Nichols I'm just I'm just going to make
075a comment I'm going to make an assumption I know that's really dangerous to do but I but I believe in the do and payable under the under the sale structure for purchase the six set the date set 62 for closing I got to believe that's a typo I I suspect that's date set for closing but that's just again that's my assumption you'll have to clarify with Century 21 thank you we have a motion by board member Miller seconded by vice president Nichols Miss show may we please get a roll call on this absolutely Megan Miller hi Tom henkins nay Brian Anderson I Brian Nichols I Amy Levy nay Greg Schneider I and tia Johnson nay a motion carried 4 to three thank you our next item tonight is the board secretary position the purpose of
076this is to discuss the board secretary position the rationale is the school district of baloy over the years has utilized the board secretary position to assist in board work the position has evolved over time with many different responsibilities to both the board and the School District administration the Board of Education will continue to work collaboratively with the District administration as it pertains to duties specific to this position the Board of Education will will review the position and make necessary recommendations can I get a motion for the board secretary position I'll move to resend any all arrangements for pay to the board secretary Beyond her agreed upon hourly rate and flsa overtime and to authorize payment of wages due for work performed previously without compensation as identified by the investigation is there a second I'll second
077we have a motion by Brian Anderson and a second by Brian Nichols any discussion questions or comments Mrs Levy thank you just wanted to confirm that the amount that was discussed in closed session that has not changed that's thank you so much any other questions or comments U Mr henkins just to be clear then so what we're doing tonight is as of this date going forward and the board will take up with the help of administration of uh re recreating a job description for the board uh secretary is that is that is that what this is about that we will we we haven't done that yet we are we are in the process of changing the job description and or modifying it to uh from this state forward um correct Dr um Garrison did you
078want to add anything to that no that that statement is correct we are in the process of looking at you know the board secretary's role and and how that mirrors some of the work with the administration in general and we'll be moving forward with that conversation um shortly and from there we'll move that same conversation to uh a committee or and or back to the board thank you you're welcome there is a motion and a second point of clarification yes would somebody like to either give me that motion in writing or repeat it much slower so that this board secretary can get it down since it wasn't a suggestion motion I I can um get that to you thank you um all in favor i i i i i i any oppose motion carries unanimously
079next item is the consent agenda typically there is no separate discussion of the items unless a board member so request in which event the item or items will be removed from the general order of business and considered in their normal sequence on the agenda Mrs Levy thank you I'd like to have item C removed the meeting minutes from March 18th any other items I would entertain a motion of approval of the consent agenda minus item C so move thank you minus item c a second motion by Amy Levy second Ed by Brian Anderson approval of the consent agenda minus item C all in favor I I I I I I any oppose motion carries unanimously item C Mrs leevy thank you could we just remove the addresses from the public comment portion of those minutes
080any other discussion on item C I would move approval of item C minus the addresses so move second motion by Amy Levy seconded by Brian Nichols any discussion hearing and seeing none all in favor I I I I I any oppose motion carries unanimously our next item on the agenda is is human resources are there any open session questions regarding the human resources exhibit a or exhibit B are there any closed session questions regarding exhibit A or B yes okay I will entertain a motion to go into Clos session a motion may be made and a vote taken to convene the Board of Education into close session pursuant to section 19.85% I Amy Levy I Brian Nichols I Brian Anderson I Tom henkins I Megan Miller I and tia Johnson I motion carried unanimously the
081Board of Education May reconvene to public session in order to take any action if necessary on items discussed in Clos session thank you e e e e okay we are reconvening in Open session we are discussing the human resources exhibit a and exhibit B are there any further questions regarding exhibit a or exhibit B Mrs Levy thank you so much just one quick question um is the pay for our special education peras the same as the pay for our regular Ed peras special ed and regular Ed parz are on the same wage scale yes thank you so much uh Megan Miller oh I'm sorry you joined I thought thought your that was your hand popping up sorry about that any other questions no okay I would entertain a motion of approval of exhibit a and
082exhibit B HR employment recommendations so move second motion by Amy Levy seconded by Megan Miller any discussion hearing none all in favor I I I I I any oppose motion carries unanimously item 8 executive session a motion may be made and a vote taken to convene the Board of Education into close SE session pursuant to section 1985 paring 1 Parn B of the Wisconsin State statutes considering formal employee discipline slight to hearing pursuant to section 19.85% relative to employment promotion evaluation items pursuant to section 19. 85 par 1 parent F of the Wisconsin State statutes relative to considering the disciplinary data and investigation of charges against a specific person which if which if discussed in public would be likely to have a substantial adverse effect on the reputation of any person involved in such investigation
083pursuant to section 19 .85 parin 1 paren E of the Wisconsin State statutes relative to property netia public funds and section 19.85% discussion hearing none Mrs SCH may we please get a roll call yes Megan Miller I Tom henkins I Brian Anderson I Brian Nichols I Amy Levy I Craig Schneider I and tia Johnson I motion carried unanimously thank you the Board of Education May reconvene to public session in order to take any action if necessary on items discussed in Clos session thank you everyone