001e e e good good [Music] evening oh no problem I would like to call tonight's regular board meeting to order it is 604 Michelle can we get a roll call yes Megan Miller present tom henkins here Brian Anderson Brian Nichols here Amy Levy here Greg Schneider present and tia Johnson present all members are present except Brian Anderson thank you may I get an approval of the agenda so mooved before there's a second I have a couple adjustments um so we don't have to alter the motion can we remove item 10B is there are no closed session minutes attached for us to review or approve also item 8A list the August policy committee meeting for tomorrow at 5:30 the agenda and supporting documentation for this meeting were posted less than two hours ago as committee members
002we have the obligation to arrive to all meetings prepared and ready to execute the business of the district and providing an agenda and supporting documentation less than 26 hours before the start time of the meeting when we have meetings this evening and some of us have full-time employment is deeply disrespectful uh and not conducive to meeting Our obligation as board members um so once we finished this I'll actually move to postpone the August policy meeting um to provide committee members a reasonable opportunity um to come prepared for the meeting my final issue is on July 3rd two of the three policy committee members vote it to move a proposed policy on gender language onto the full board when I asked why this policy did not appear on the July 16th agenda I was told by
003board President Johnson and I quote we have several other items that are going to require much time tonight so again I am asking why does this policy approved to move on to the full board on July 3rd not appear on this evening's agenda so to recap if we could remove item 10B um item 8A the policy committee actually I don't need another motion I'm asking that that be postponed until committee members have the time to prepare again those documents were just uploaded just shy of 4:30 this evening um and then my question of the absence of a policy that was approved out of the policy committee on July 3rd um I also have a question again um why was the meeting reposted again at the last minute again this meeting there is no reason for
004unless there is an a deadline that we have to meet there's no reason for uh agendas to be continually reposted um after they've been posted and again being done at the last minute um thank you both of you um Mr Schneider um sometimes there are errors in the posting and they uh need to get corrected um reposting is is nothing new it's something that has occurred with this school district and um you know this is this is nothing new sometimes we catch errors before the um before the 24-hour notice which goes back to uh Miss Levy's question about the 26 hour notice uh 26 hours is greater than 24 hours notice of posting an agenda so um we are good there uh just for clarification my concern is not if it was posted in time
005to meet our legal obligation my concern again is that I'm a member of the policy committee and the agenda and the supporting documentation were just posted or made available to committee members just north of 4:30 we have committee meetings tonight and I work a full-time job so I'm not quite sure when I'm supposed to to be prepared um to attend a meeting that's happening tomorrow at 5:30 so my point again is not with the posting but does that practice is deeply disrespectful so noted um item 10B Michelle do we have the minutes for that were were they posted or no no I was not able to get close session minutes done so she's absolutely right there's none attached okay and 10B 8 a oh and the um gendered language again as I mentioned last time
006that has been before the full board we discussed it back in January I I don't recall that could you provide a date when the full board directed the policy committee um and the will of the board to construct that policy language I will not at this moment because we're in the middle of a meeting right now I'm aware where we are thank you so much and again I would like to have 8A the policy committee meeting postponed because of the late nature of the posting and it does not allow committee members to prepare to show up at those meetings ready to execute the business of the [Music] board oh Brian go um thank you for your concerns board member Levy um I can assure you that it wasn't out of disrespect for you that the
007agenda did not get there till till 4:30 today um I will take full responsibility I was having a whale of a time and I I emailed you back by the way so you can read my email for the clarification and um you know some time things happen I wish it were a perfect world but I have yet to find a perfect world and we're going to we're going to move on with we're going to we're going to do what we got to do to get it done but my point and and just clarification I understand you interrupted me I wasn't finished Oh I thought you were done well you don't have the floor yet either that's up to board member board President Johnson so um again I would have done everything POS I've tried everything
008possible to get the agenda done and to everybody yesterday and it didn't happen and I take full responsibility but it was out of disrespect for you or Mr John or Mr henkins or any other board member it was simply just wouldn't work so again take me out behind the barn but I'm I'm I'm just being honest so thank you um Mr Nichols do you want to amend your motion to um remove 8 I'm sorry 10 10B the minutes yeah oh who who I'm sorry who did you make the motion or was it no no I'm I'm you you made a motion to approve the agenda yes okay would would you like to uh make a motion [Music] to remove I move I move that we approve the approve the agenda minus U item 10B approval
009of close session minutes meeting minutes is there a second I second we have a motion to approve the agenda minus 10 B approval of close session minutes second by uh Brian Nichols second in by Tom henkins all in favor you need to open the floor for discussion please any discussion and my hand is raised I'm just waiting to be acknowledged Miss ly thank you so much um again I I was not saying that you were being specifically disrespectful to me the practice however it came about of posting an agenda and supporting documentation with barely 26 hours when we have board meetings this evening and some of us have full-time employment Our obligation is to show up prepared and that late notice on its face is disrespectful any other discussion all in favor I I I
010I any oppose Nay n motion carries that brings us to the pledge of aliance tonight we have Michelle Hendrick Nora here to introduce two students who will be leading Us in the pledge good evening I have cila green with me to this evening is going to do the Pledge of Allegiance she is a Robertson Krueger used to be a McNeil Lancer she participated in summer school this summer we just finished up last week and she also was part of our after school program in summer school so she's going to leave us in the pledge I pledge allegiance to the flag of the United States of America and to the Republic for Rich stands one nation under God indivisible with liberty and justice for all thank you so much for that tonight for recognitions we are
011recognizing Eric Weir and Greg Schneider will be leading Us in this I'm sorry Greg I skipped to a um to a upcoming events good evening I am here to announce the upcoming events the board and District are happy to share that coming up this week August 7th starting tomorrow there will be a picnic beginning at 4 pm at Aldridge on August 8th I believe it's uh 2 4 to 6 I believe Congress is hosting outdoor games at 5:00 P p.m while Merill is hosting a house family game night also at 5:00 P p.m. on Saturday August 10th the second annual community health fair is being held from 10:00 a.m. to 1: p.m. at B Memorial High School there will be free immunizations Dental assessments with fluoride Vision screenings backpacks with school supplies haircuts and more
012then on Monday August 13th Gaston is hosting popsicles with the principles at 1M and Converse will host a reading hour on August 20th beginning at 5:00 p.m. I save the last but not least for myself that that uh I've I frequent Casey a lot and they've been asking me if I want to round up to help uh local schools and uh so I investigate a little bit and uh by all means they they they do and they hand out grants to the local schools from the funds that are provided from the local uh Casey stores in boo will go to boo area schools the buildings they have to be applied for I think by the building admin or maybe a teacher I'm not sure but uh I know this works I've talked to a couple
013principles that that have used this so I want to promote that forone out and spend some dollars at con or at cases um the start of the school year is fast approaching only 28 days until school begins the first day of school for all students is on Tuesday September 3rd letters for transportation will be sent during the week I'm Excuse me sent during the third week in August wondering where your students back to go school night is elementary schools are Wednesday August 28th from 5: to 6:30 p.m. middle schools are Thursday August 29th from 5 4:30 to 6:30 p.m. boy Memorial and bla are also on Thursday August 29th from 5: to 7: thank you and this ends the announcement for tonight thank you Mr henkins um and that brings us to the recognition of
014Eric we by Greg Schneider good evening we are immensely proud to recognize Eric we director of special education for his achievements and contributions to our district and students and having been in special education for over 40 years as a teacher and administrator I truly understand how difficult a position that is and how how hard Eric has worked and how he has elevated our District's profile on the both EST State national and international platform recently he presented at the International Association of special education conference in the Czech Republic showcasing our District's proactive approach to inclusive education and federal identifications his presentation underscored our District's Innovative vision for inclusive learning now the conference was attended by Educators from around the world and it was welled and generated discussion about our methods and strategies now the trip travel
015and meals were fully paid for and only the $400 conference registration fee was in expense to the district District additionally Eric was recently elected to serve on the executive officer on the board of directors of the Wisconsin Council of Administrators of special services Eric's accomplishments exemplify his unwavering dedication to improving educational outcomes for all students in our district we thank him and thank you so much for your work and dedication to our students of beloy congratulations um thank you uh for this greatly I'm honored and appreciate uh the recognition um but I can't take full credit for all of this obviously there's a team of us here in the district uh that is committed to doing this work um Melissa Beaver is our executive director of pupil Services obviously helping to support it but we
016also have a very nice working relationship and partnership with teaching learning and Equity um and the team there that is also committed to doing this continuous systems improvement work um we've done some updates to the board in the past on the work that we've been doing in working to strive to build a vision for inclusive education we're excited to be able to say that we have a vision that we'll be able to share with the board coming up at the start of this year and with the district as we roll out um and that Vision truly encompasses the voice of our administrators our teachers and most importantly our students uh which came from conducting a bunch of focus groups uh with them throughout this last school year so as we work to tackle these uh
017identifications we're committed to obviously our students and families and having them achieve the greatest amount of success possible in our schools and I'm thankful to have a partnership like I have because that doesn't always come in in districts that you work in so glad to have the team and thank you again garon I would like to say um on behalf of the School District administration um of course Eric your work is duly noted um sometimes it goes without saying I know every once in a while I'll pop over in office and we'll have our conversations but again thank you so much for your dedicated work um for the school district of booy I know at times again that you know sometimes it's a thankless opportunity we you all do a whole lot for the students
018in um in the school district of booy and so again I just want to make sure that I put my thanks out to you and of course you know everyone that you work with I know but this is your recognition as well um but thank you so much for um for doing the work that you do for the school district BL it's very important thank you that bring brings us to public comment Miss sh are there any uh submissions for public comment yes I have one letter to read and I have about three people here in the room okay let's start with those who are here in the room and I will read the okay um from policy 187 speakers will be announced and invited to the podium by the board secretary each person will
019be allowed up to 3 minutes to speak should the individual require translation assistance a translator may be of the individ individual's choosing or one provided by the district public comments requiring translations will be given six minutes an individual's three minutes may be yielded to another individual however each person must complete a public comment card indicate if speaking or yielding time give the public comment card to the board secretary and approach the microphone to State first name and that the 3 minutes are being yielded to another individual an individual may speak on behalf of a group however no more than two people may yield their time to any one speaker individuals wishing to comment are expected to comply with the following Norms in order to maintain a respectful and orderly meeting and to prevent discussion of
020confidential matters in a public for comments should be directed to members of the board and not District employees students or other members of the public in attendance at the meeting signage banners or other materials which impedes any person's view of the proceedings shall be relocated speech that is belligerent disorderly disruptive repetitive or which exceeds the allowable time permitted for each speaker is prohibited concerns or questions that entail the disclosure of identifying information regarding specific students are prohibited response from the board if any will be limited to clarifying inaccurate information seeking additional information from the speaker or acknowledging that the speaker has been understood the board will not debate with an individual and the board may not take action on an item raised during public comment that is not on the meeting notice or agenda the
021chair will interrupt and Rule an individual who violates any of these Norms out of order if ruled out of order by the chair the individual's opportunity to address the board will end immediately and the microphone will be turned off thank you for your participation and courtesy mop who is our first public speaker our first speaker is Sher and she's having three minutes yielded by Kesha and unisin sorry I forgot to H the button there we go blo school board members and superintendent Garrison I'm writing on behalf of the NAACP beloy branch number 3251 and its 300 members the NAACP is our nation's oldest and largest civil rights organization as Wisconsin's oldest brand we are committed to the National mission to ensure the educational political social and economic equality of all people and to eliminate race-based
022discrimination recently it has come to our attention that several items being addressed by this board are in need of answers for our members collaborating partners and our community on May 22nd the board came to an agreement that you would continue the current practice to hear expulsion hearings for the upcoming 2024 2025 school year yet without reasonable public notice at the July 16th 16th meeting school board meeting this body elected to resend that vote and to hire a board expulsion officer to determine pupil expulsion our membership has the following questions concerning this action one how many students student expulsions took place from the previous two school calendar years that would place a burden on the board to continue its current practice two if this body is going to continue to site discipline and behavior issues within
023the district what problems are going to be solved by hiring an independent hearing officer three citing the inability of the district to pay this board voted to cancel the third year of the restor of Justice program what is the plan to cover the expenses of a board expulsion officer what effect with this direct action place and the $4 million that needs to be trimmed from The District's current budget what funding is being reallocated to fund the board expulsion officer our second inquiry is regarding the July 3rd policy committee at that meeting a policy on gender language pronoun use was brought forth yet the the agenda clearly stated that there was no policy without public notice or input from School District administration the committee voted to move the policy to the full board for a discussion
024that policy was not brought forth at the July 16th school board meeting nor is it an item on the August 6th meeting the membership fills this is a direct open meetings violation our question is what is the status of that unnamed policy the transparency of addressing and answering these questions is TR is crucial to the trust our communities and family place on this board therefore at this time the membership would request a written response to our questions by August 16th this will give the NAACP local organization time to review before our next board meeting and decide if the actions this body has taken is in direct conflict with our mission statement and policies we look forward to your response respectfully submitted on behalf of the members of the NAACP Branch 3251 I am Sher pounds
025president NAACP B Branch 3251 thank you thank you Miss sh who do we have next uh next we have Pam Charles good evening board I'm Pam Charles um former board member and as a board member I was a stickler for policies and laws especially those that protect our democracy the Democracy of our local school district elections would mean voting for people with full awareness of what they stand for and the actions they take in board meetings the way that the board for the past few years has been going into close session is not a legal manner excuse me and the way that you see it on the agenda tonight would not be legal it says that you may go it says may which is good because you don't have to but you may go into
026close session for personnel recommendations for considering Personnel exhibits or employment exhibits that's not the case nowhere in the state statute will you see that you can consider employment exhibits in closed session that's why that exhibit is publicly posted for the whole world to see because it's not closed session so if you want to go into Clos session for an employment exhibit I've highlighted the way that's supposed to be done properly the person making the motion to go into Clos session has to state the nature of the reason for going into Clos session for instance I would like to discuss the dismissal of an employee at the bottom of the list okay and then you say pursuant state statute 19.85% [Music] document that I gave you which is a direct quote from the state statutes on
027how to go into close session and know that you don't have to go into close session to discuss um employment recommendations but if you wish to you have to say why and you have to say specifically which exemption for instance compensation demotion dismissal you have to say why you can't just say move to go into close session that's the way it's been going on um I hope that you'll be more careful about about that in the future so that you know you only go in when necessary and when you go in you only talk about one item and I really hope that this circus this pre-meeting circus will end this is not right to argue about what's not on the agenda that's for discussions among board members discussions with committee members please stop the argument
028that it's totally out of order and the parliamentarian would know that that's out of order there is no way to add an agenda item when the meeting has started and you know that that you have to have advanced notice so there's no reason to discuss adding something it's not a complaint session when the agenda is being addressed it's just approval of the agenda and removal of possible items that should be removed nothing more and it's a really bad way to start a meeting so thank [Music] you thank you Miss shop our next speaker please I have no one else in the room I just have the letter to be read please go ahead um the letter is from Wayne and Tommy has yielded 3 minutes my name is Wayne I've lived in Boo for 25
029years and my children attended bot Public Schools I am a member of Justice overcoming borders NAACP and Wisconsin Poor People's campaign we've heard the board is considering changes to District policy that would erase the diversity of the spectrum of gender experience among other changes that will harm marginalized children if so then I personally and on behalf of job am speaking against that change as the underlying motivation for supporters of such change as religious in nature specifically Christian nationalists primarily white Christian nationalism Christian nationalism is a nationwide movement that is currently aligning with libertarian ideology in pushing these types of policy and Law changes at all levels of American society both movements were born out of racism in reaction to Brown versus Board of Education the Civil Rights and Voting Rights Acts early on leadership recognized
030that the changes sought would not be winnable based on a racist platform so a racism rationale was whitewashed from the ideology and Christian nationalism switched to a focus on family [Music] values as an ideology they oppose public education in any form diversity equity and inclusion Equal Rights Amendment safety net programs separation of church and state gender classifications lgbtqia a plus concerns they support or believe replacing public education with Charter and parochial schools Jerry fwell said in 1979 that he hoped to see the day when churches were leading the education of all children our laws and societal Norms should be based on Christian nationalism values Congress should declare that America is a Christian Nation to be a good American you must be a good Christian as they Define it as to organization they have built a
031coalition of a variety of like-minded groups across a wide spectrum of American society financed by dark money examples include right-wing policy groups legal advocacy groups think tanks Network organizations that Target clergy and state legislators farri messaging groups and an umbrella group that keeps everyone on the same page as a strategy and tactics during the 70s 8s and 90s they developed legal advocacy groups that worked with deep pocketed funders to change the system developed novel legal theories that degrades the Constitutional separation of church and state funded careers of lawyers and judges who had the correct ideology currently running slates of candidates for local school boards Municipal and County governments in multiple States and communities across the country and providing resources for those campaigns specific tactic with respect to public education provoking culture war fights in public
032schools to delegitimize Public Schools Paving the way for privatizing education and using taxpayer money taking it away from public schools and sending a of it to private schools that have religious and right-wing agendas to the point the board is charged with formulating policy that promotes inclusion of all children you are crossing the line with respect to The Establishment Clause when utilizing the Norms Doctrine and dogma of a certain Cult of Christianity it results in a backdoor establishment of religion by doing so I am a member of the Evangelical Lutheran Church in America which Fosters inclusion of women as pastors welcome s the lgbtq plus community and supports the pronoun preferences that current stb policy covers additionally Justice overcoming borders is part of the international gamma Gamal [Music] Network a broad Coalition of Faith communities share
033the same values love and inclusion are a driving force not hate and in and exclusion to change the inclusive gender pronoun of they them to the student represents exclusionary policy and does not represent the interests of our diverse student population as board members you are targeted by well organized groups of people who subscribe to White Christian nationalism ideology which is calculated disruption to radicalize divide and polarize and take control of local government agencies with the expressed purpose of gaining control and power The end justifies any means they have multiple organizations like Fair that has cooped language from Dr King and their arguments seem justified however if you look quote under the hood you will discover a nationwide agenda on behalf of white Christian nationalism for another Wisconsin Institute for Law and Liberty who fight against
034initiatives like grow your own which seeks to move the district from 95% white teachers to one that is equal to the diversity of the students served they are against curriculum that would teach a truthful fair and balanced history of America and they craft policies like hiring independent hearing officers to keep the school to prison pipeline flowing we challenge this board to have the courage to resist the challenges presented by Christian nationalism finally kudos to the district for the progress made over the past three years the crafting of working strategic plan involving the community at large and for flying the pride flag keep it up and that's all I have for public comment thank you Miss CH that brings us to item 5A legislative update Miss Miller thank you so much board President Johnson um I
035had my hand raised earlier but I think he missed it I just wanted it's okay no big deal I just wanted to um although I don't know if he's still in the room uh congratulate again Mr Weir because um and some context was just provided by that last public comment it's it's a radical idea that public education is for every child and it was only since 1975 that we actually had codified language around serving every child and it's certainly have been iterations of that legislation and I'm just really proud of him and our district for being leaders in making sure that we are equitably meeting the needs of every learner so I just wanted to share that um for the legislative update there's not very much today I'll have a comprehensive update um ahead of
036the next board meeting with some up updates on legislation because there actually were just some recent updates to act 20 that I'd like to share um but for today we are coming up on a deadline for um submitting a resolution for the wasby uh I just totally spaced on the word but oh sorry the convention in January and so I would really like it if our fellow board members um if we could collaborate or maybe just submit our own proposals um the time to bring those forward would be for the next meeting so board President Johnson if it's okay I would really love to have a section um on the next agenda for discussion of resolutions um if there is any feedback or disagreement on them I think we would still be able then to
037fit that in to the 1 September meeting would just just by the skin of our teeth make it to the September 15th deadline so I just think it would be prudent to include that for sure on the next agenda um some examples me I made some notes of things that we could consider for proposals that other districts have proposed since we are um leaders in policy and part of our job is to be State Advocates um some boards in the past have um made proposals around things like uh opposing voucher school funding um commenting on Revenue limits and making suggestions for funding reform which certainly as we're coming into yet another difficult budget discussion is important for us I think to be voices from our unique experience in booy and to contribute to the state
038platform discussion on education funding reform could be an example of one another one could be I know I believe Sun Prairie submitted one a few years ago about standardized testing um so just like maybe thinking about the things that we struggle with that you know maybe brought us to run for this office that we care a lot about and would like to see some changes made um and I I was hoping that we could have had some kind of a workshop but if anybody wants any assistance at all in helping to craft a resolution whether or not I agree with it I'd be more than happy to sit down with anybody and um help with the language so just an open invitation to my colleagues um the only other comment that I had for the
039legislative update is um board President Johnson I just wanted to confirm the date um to invite our legislators and I just wanted to uh just remind I I didn't um lose track of anybody's comments like Mr henkins had some good comments about who to invite making sure that we're very inclusive and extensive with our list so I just um wanted to throw that back out there and if we could get a confirmed date that would be amazing because i' love to get that out okay um is there a range a date range you're thinking of yes I think we've talked about it at a couple of meetings board um I'm so sorry not board president um superintendent Garrison hi I was just wondering you had called me with the date and said we were waiting
040to just confirm that do we recall when that was it was September something it was in the back end of September um I didn't I didn't have a specific date we hadn't decided so um I think that would still be like if if I just been able to reach out this week I think end of September would be just enough notice um do we want it I don't want it to interfere necessarily with the board meeting we could do one like earlier prior to a board meeting um if we need to do another I don't know like if we have another um like a training thing coming down the pike that we could pair up but I'm cool with either that third Tuesday or the fourth um that sounds good to me and then miss
041can you do a doodle poll to find out the board members availability thank you and yeah and just and certainly no intention to be disrespectful to anybody's availability it also is going to depend on the legislator's a ability too so I just I apologize in advance if anybody um if that's a frustrating date is is everybody cool if I shoot for the 24th or would you like me to inquire about both the 17th and the 24th I'm just thinking the more notice the better but I don't have a strong opinion well I was going to say yeah let's let's try to look at both of those give the board members an option to see you know some some I don't know what people do in their time off so let's be respect Fair appointment sounds
042good all right I'll um Dr Garrison is that cool and I'll I'll put out some feelers with folks yes so I was also thinking maybe in we may want to run into into October as well um okay yeah just because I know that it typically takes for legislators like 6 to8 weeks to get on their schedules and um that'll put us very close to the first proposed date so um oober as well um I'll take a look at early October as well and I think that um just final thoughts on the matter I I mean a really big deal for booy right now is obviously our budget situation and considering that Wisconsin public schools have been um systematically defunded since the 2008 2009 school year index to inflation to the tune of over $3,500 per
043pupil I think it's important for our legislators um and even our local lawmakers just to be very well versed and aware of um the unique budget situation that we face in booy given the additional circumstances that we have that are draining our our budget as well so thanks thank you Miss Miller okay that brings us to item 6A the June 24th financials and Mr chady has his PowerPoint all ready we're ready to rock and roll um so highlight tonight uh the June financials uh June's a very busy month and I think that you'll see that as exhibited through some of the materials that we'll share tonight there is a lot of information um in the financial activity report and the accompanying attachments I won't go into all of the stuff that I commented on we
044just don't have time tonight uh in the next 15 minutes or so but I'll begin uh with the cover page uh talking about it being un audited and I've got some opening remarks here um as well on the next page you know the readers the users of this information really need to take note that the following information is unaudited at this point in time and is subject to change and will change uh while we have most of the significant accounting activity accounted for in the 23 24 school year we're also aware of um some outstanding invoices yet that are still forthcoming uh we anticipate those invoices coming in honestly within the next couple of weeks um so we've done our best to kind of book an estimated value that we think's appropriate given the circumstances
045and we'll adjust that and then our audit um with regards to the financial statements will take place the last week of August and then the Auditors will work through uh those um materials through September and October and probably into November the audited financial statements are due to the Wisconsin Department of Public Instruction in December so just to kind of set that stage for everybody jump ahead and we're going to talk a little bit about the uh monthly summary report um that's presented here you can see um the revenues and expenses that come in during the month of June quite a lot of activity with revenues of over $48 million coming in in June alone in expenses of almost $46 million again in June alone uh so a lot a lot of activity and we'll talk
046a little bit more about that in just a little bit when looking at our revenues and our expenses the good news is in the month of June um revenues outpaced expenses by almost $2.3 million uh so that's actually um beneficial to the district with regards to all that activity I've got some pertinent notes uh that carry on here um on this page and then on to the next page as well and I just want to highlight some of those for for us Point number one uh nearly 40% of the district's total all fund revenues are accounted for in the month of June again 48 plus million doll represents uh almost 40% of the entire District budget all funds not just fund 10 um that's substantial that's a lot of activity Point number two not all
047of those revenues come in the form of cash so while we account for $48 million in revenues it's not all cash coming in to the district some of it is accounts receivables as well and I did share uh through a separate correspondence to the board can't remember if that was this morning early this afternoon um our accounts payable as of June 30th uh was just under 4 and 3/4 million 4.7 uh million doll in accounts receivable um at the end of June so Point number three while special education um records 9,650 345 in revenues that's really the result of an inter fund transfer from fund 10 uh the general fund uh so essentially that's the subsidy that's necessary from fund 10 uh to make fund 27 operational in order to provide those uh services to
048students with IEPs Point number four much like the revenues June is also an expenditure he heavy month again uh 45.7 almost $ 45.8 million in expenses get booked in the month of June that to is over 36% of the district's total all funds expenditures being booked in that single month so keeping in mind 40% of the revenues occur in June 36% plus um of our expenses occur in June that's a lot a lot of activity Point number five uh payroll related expenses salaries and benefits for those school year employees um teachers parents Etc that uh get paid over the course of the year um so their payrolls in the months of July and August are also processed uh in the latter part of June and then backdated for the 23 24 school year as an
049expense however uh the cash for those payrolls doesn't actually go out of our checking account until the July and August payroll dates um so so again contributing to the amount of activity that's out there that takes place number six we've uh talked a lot about this over the last couple of weeks um Self insurance benefit costs uh require an entry that's um used to capture the anticipated the expected costs uh incurred but not yet reported um those are for claims that are incurred it uh by Insurance in the latter part of the fiscal year where the associated billing and the insurance coverages have yet to be processed by the medical provider system and or our third party administrator uh that was a substantial entry that was made uh to be very honest with you when
050I look at that entry this year and in comparisons to Prior years I want to go back and look at that entry again um Stephanie and I looked at it once we thought it was right we processed it doesn't mean that it we didn't miss something though so we we'll go back and look at that entry um yet again and perhaps see ensure it with our Auditors to affirm that yeah we got it right the first time to be honest with you I hope we didn't um because if we didn't that would typically be favorable for the district but uh we'll we'll work through that um and check on that point number seven uh in the month of June we have a significant amount of expenditures that occur with regards to the payment of tuition
051to school district of blit resident students that are attending um their educational process via open enrollment the school voucher program or through the independent Charter School options and that expense was over $15 million uh and we'll talk a little bit more about that here again and then lastly the final Point again um is kind of a repetition while fun 27 shows uh $9.6 million in revenues um that's actually an expenditure from fund 10 um as well so the point of all of this um is noted above you know the June monthly activity is not really reflective of most other month's Financial activity during the school year and thus has the ability to significantly swing Surplus or deficit Outlook projections from earlier in the year and unfortunately I think how we look at June this year
052um kind of speaks to that I want to jump to the end real quick then we'll come back and look at the revenues and expenses maybe in the future I should move these Pages up ahead uh so we don't have to jump back and forth but let's look at our cash and investment reporting um for you uh you can see here um end of the current year cash and Investments total cash and Investments 26.4 million as of the end of May so um a couple of months back it was just under 19 million and if we look back June of 2023 it was uh over 37.8 million so a couple of comments on that good news is that looking at the end of May to the end of June our cash and Investments grew by
053approximately $7.5 million so that was beneficial and if you're comparing the 26.4 to the 37.8 and wondering okay Bob what happens to the 11.5 million variance there keep in mind that back in I think it was late March early April uh we did that debt prepayment um to the $4 plus million dollar uh some of that was current money some of it was the prepayment money uh but that makes up for um that $1.5 million variance and more the last two rows um on the report um talk about our CA current cash liquidity and those are if you're trying to figure out which of the rows Above This is the first row general fund checking added to the ICS shadow um accounts so that's what those totals are uh those are essentially our cash liquidity
054accounts uh $18.2 almost million doll at the end of June uh to provide for approximately 58 days of cash liquidity if uh we were to not have any other revenues coming in the next 58 days and again you can see the cash liquidity um from a month ago was 34 so it does swing quite um substantially as well based upon inflows and outflows of cash monthly purchasing commitments um no such uh purchases uh in between the dollar values of 50 and $100,000 uh came to our retention or we had purchase orders for so before I get into revenues and expenses I'll ask if there's any questions um on anything stated so far Miss Miller thank you so much I just want to make sure I heard the numbers correctly so um of our total budget
055what I heard so far is we are spending approximately $10 million to make up from the shortfall of what the state does not provide to the district to fully fund special education is that correct that would be accurate yes cool so that's 10 and then did you did you say $15 million to voucher in independent Charter Schools I believe it's over that value yes okay well that counts for me rounding up to we'll call it 15 okay and then um and we're still cutting $10.8 million in order to get to a balanced bu we'll see that in about 15 minutes lovely so by my um so please forgive my math but is that that's 36 million doll out of our budget right did I add that is correctly um depending upon how we phrase it
056yes if you add those three together yes so we are spending $36 million of our of our local taxpayer dollars to Statewide vouchers an independent Charter which are both completely out of our hands because those are State Judiciary and and legislative decisions right um $10 million because the state does not fully fund special education and $10.8 billion because of like many reasons right right a number of things okay so of things that we can control like in that 36 is million doll figure that's not like a whole lot in that number that the district can control that's a really significant chunk of our budget and the reason I point that out is because while I had the privilege of knocking doors with some of my colleagues on the board last week and other conversations that
057I've had with community members people feel very strongly that we can solve our budget issues um unilaterally or singularly by making certain types of cuts or managing our funds differently but um what percentage is of our budget is is $36 million um our total operating budget 114 let me just jump in real quick um yeah so it's 15 for the voucher program and then of course another 10 goals that we have to pay from our from our fund 10 so it's really 25 million so that's 25 and then 10 Mill 10.8 is our just our deficit that we have here in the school district year over year okay um so when we add that to that number is that could be a little well I don't want to speak for Mr it could be a
058little confusing however we do know that the 10.10 million is transferred and the 15 million is also transferred so so even if we round it down to 25 that's just shy of a quarter of a budget shy of that yeah $120 million budget so okay so you know a decent chunk and again just I want just want to make that point because those are dollars like in expenditures that we can't control like those are decisions made by the state um and in fact the independent Charter language was added in the 2015 2017 B anal budget under Scott Walker and so just like it was recently added I mean that's something that people need to think about when they go to the polls and who they're voting for because those are our local dollars that are
059out of our hands and away from directly servicing our children here in the district but thank you so much for clarifying you're welcome any other questions before we move on Mr henkins oh yeah just a point of clarity when we talk about the 15 million to Charter Schools it's also inclusive of the Open Enrollment people to different schools is that correct it does yes the so this isn't doed by the state it's our students that have left the district or choose to leave our district this kind of controllable I mean that number isn't controllable but the amount of students that leave here it's our money to start with and it walks out year after year MH thank you yep if I may the voucher program is not just our students it's it's the state yeah
060I just want to clarify that the voucher program is Statewide so it goes to pay for like rine Milwaukee Etc I do believe it was stated somewhere like six to 7 million was open enrollment uh we'll see the Open Enrollment um revenues and expenses here momentarily thank you all right hearing nothing else I think perhaps we can move on uh see if I can blow this up and make it a little bit bigger does that capture that falls off the page all right we'll work with that um so we want to talk a little bit about our revenues and expenses tonight and again uh much more information is provided in the monthly Financial activity report but uh I'll do my best to focus on the big picture um here I'm going to scroll down just
061start at the very end of the general fund fund 10 you can see um in the June 23 24 monthly activity uh we've got 34 uh million plus dollars uh received in the month of June and you can compare that over a couple of columns to the right uh it was over 36.7 million in June of 23 uh so down uh 2.6 Mill million or so but more importantly perhaps we can look at the fiscal year to- dat activity so over the course of the 23 24 school year 96.4 million in Revenue coming into fund 10 as compared to 95 uh6 almost 95.7 million uh in Revenue in the prior year so our Revenue uh year-to-year comparison is up almost $740,000 um so that I think perhaps is something to to note and to celebrate
062we're going to jump back up to the top of page one um talking about property taxes Source 211 here uh we received $3.4 million in property tax the the remaining balance of our property tax I use the word received lightly though in Loosely because we actually didn't get the money it's actually booked as an accounts uh receivable uh those will be payments that are due um to the county here in the month of July and the in the month of July were due last month now that I think about it um and those payments will be processed by the county and paid to the respective municipalities uh mid August here so we'll be seeing those funds come in probably within the next two weeks continuing down the page uh Source 341 General tuition open enrollment
063so this is tuition incoming to the school district of bloy from students that reside in other uh public school districts um and yet they choose to attend here um at the school district of bit $993,000 incoming um let's see yeah I think we can leave it at that you could see that that's a little bit higher than what was budgeted um though it's also a little bit less than uh what the ex or what the actual amount was last year again a factor of how many students actually uh open and rolled into the district and for how long um they were here we're going to skip over the 207,000 just trying to use a $500,000 cut for verbal comments tonight uh Equalization Aid State Equalization Aid 621 um is the source number there you could
064see 21.3 uh million received uh in the month there 100% of our budget amount and you can also look at comparisons to the prior year um where we Trail a little bit because Aid fell off last year um while we received 21.3 million we didn't get the cash all right so we don't get all of that in cash a lot of that that 15 plus million dollars that goes out to other public school districts that goes out to The Independent charter schools into the voucher programs um some of that cash is used uh to make those payments as well so while we record 21.3 million in Revenue uh we don't see the 21 plus million hit the bank account and then go out because the state assists us uh with processing those expenditures achievement Gap
065reductions Source 630 uh oh I'm sorry one one other comment about State Equalization Aid and I think this is important to note and this will kind of uh be repetitive a couple of times today that 21 million doll that we receive that final payment for State Equalization Aid comes to us the third week of June at the end of the school year after all the students are gone after the majority of our expenses have been paid we finally get that balance amount of money from the state so essentially the school district is Cash flowing the whole school year almost and then we get this final Aid payment from the state um that helps to close that Gap a little bit along those lines then when we look at the achievement Gap uh reduction Aid Source
066650 is 89 ,000 uh that too comes to us at the same point in time that third week of June after the school year was closed you know after we've paid our teachers Etc um we're finally kind of made whole um from the state so just points on that couple lines down um Source 730 the federal special project Aid uh almost $5.1 million in revenues booked in the month there uh the vast majority of that is because of um Grant claim reimbursements that were made for just a number of Grants including our sr3 grants title gr grants title two title three um specifically CLC homeless children and youth and a bunch of others as well um likewise the next row down uh sea Title One Grant uh $847,000 booked in the month of June uh
067related to the Grant final yearend Grant CL CL um for our Title One funds I know that the uh 606 is over the 500,000 that's related to Medicaid um cost recovery reimbursements um so I think I'm just going to stop with that and real quick just ask if there's any questions about fund 10 revenues specifically seeing none I'll continue my bad one one of question um the the state aid that comes at the you know when school year is basically over with yeah um that's not unique to boy that's the entire State cor that's the entire State yep and I'll be honest with you it was two three years or so ago there the state used to have a portion of the state Equalization Aid that actually lingered into August um and I think it
068was in the last banial process maybe the one prior to that so so it might within the last 2 to 4 years they adjusted that so that the final payment was made in the month of June and there wasn't that account's receivable that lingered yeah thank you Mr chading you're welcome any other questions all right we jump down to fund 27 and talk here real quick um Source 110 is the general operating transfer in so this is a activity that occurs in June um traditionally $9.6 million coming into fund 10 or I'm sorry into fund 27 the special education fund that amount will show up as an expense in fund 10 when we look at the expenses here momentarily you can see that that was a little bit higher than the amount that was budgeted
069for this year um in about $1.2 million higher than the amount um that was necessary last year um so just to point that out uh again one of the those large payments that we receive the latter part of June is our final special education state aid payment Source 611 uh about $1.2 million coming in there uh we'll see if that helps with the feedback um and then the last couple down here uh Source 730 the federal special project Aid again related to Grant claims for our flow through in preschool uh nearly 1.5 Mill million dollar booked um those are actually still receivables and hope we'll see that paid to us um typically here in the month of August sometimes that lingers into the midpoint is September as well so total revenues um in fund 27
070special ed 12.5 million and you can see comparison purposes it was 10.6 Million last year uh overall this year 16.5 almost 16.6 as compared to 15.3 uh the prior year high level apologies for that just trying to make sure we get through any questions on any of that couple of quick final comments on revenues and we'll jump over to expenses and our food service fund um so some unique activity that occurs in the month of June uh within the Food Service fund is we account for and we count as Revenue all of the USDA donated Commodities that are um brought into the district and used consumed over the course of the year uh and you can see we budgeted for 258 .5 million uh I'm sorry million 28,5 se0 and the actual amount $251,800 service
071Aid uh that $990,000 there um accounts for the uh student purchases of breakfast or lunches that occur the closing months of the school year interesting when we look at 7117 the federal student aid those reimbursements we look at $4 m85 th000 and change in revenues here this current year you look back to what it was the year prior $489,000 in change we're talking about a variance or a change of less than $4,000 um it's kind of funny sometimes to watch just how cyclical some of the numbers can be uh in accounting when we're talking about revenues and expenses so overall for the Food Service fund 1.3 million in revenues uh in the current month 4.6 million um overall in this last fiscal [Music] year I'll end with that any questions Revenue related all right we
072won't get nearly as detailed on the expenses if I can get us to jump over to that and make this big enough that we can see it make the smaller all right lots of detail on the expenditure Pages uh typically we just talk about the the summaries of them um all and we'll start by looking at salaries so all the various line item salaries are on page one of the expenditure report the total just happens to flow over onto page two and hopefully you can see um or follow along here uh monthly expenditures for salaries in the general fund uh just under 7.2 million 7,189 th000 and some change uh you can see last year same point in time $ 6,951 th000 in change so some modest growth a couple hundred, but you got to
073keep in mind that uh all staff also received that 4.07% wage or salary increase last year uh which would have helped contribute to that so when you're looking at month-to-month growth you got to keep that in mind when we look at fiscal year to date uh at the end of June in the current year under 35.5 million in salaries and wages paid and over on the right hand um side of the page looking at June of 23 nearly $38 million um in salary and wages paid so uh our salary expenses within the general fund are down approximately $2.5 million from point to point looking at a uh employee benefits uh 5.3 million uh booked in the month of June if we look over to what it was in June of 23 you could see it
074being 1.7 million that immediately causes or should cause people to ask the question why the uh the huge discrepancy and again if we go up and look specifically okay am we still on okay anyway if we go up and look specifically at line 242 the health insurance uh you can see uh $ 4,146 th000 booked here in June of 24 as compared to 710,000 booked in June of 23 so again um pretty significant discrepancy or difference there Stephanie and I looked at those numbers um prior to her booking them to make sure that they were accurate they looked right to us at the time though it causes me to question it again right Stephanie's on vacation uh today back tomorrow so hopefully later today she and I or later this week she and I will
075review that entry again uh to make sure that we're good continuing down we'll talk about purchase Services uh 18.3 million booked in the month of June here as compared to 17.1 Million last year and specifically let's go up a couple of rows there's this row 382 payment to Wisconsin school districts um that has expenses of 7 million 5 47,000 um you can look over that was 7.2 million last year so growth of almost about $300,000 that is for our school district of BL resident students that are attending via open enrollment in another public education setting Public School setting within the state of Wisconsin now you may look at that and think well you got almost $300,000 in additional dollars there that must mean that you have more kids going out this year than you had
076last year uh which isn't necessarily true um open enrollment out has been relatively stable however the state did increase the value of the tuition that's paid or transited between districts so that increase in tuition expense from year to year really drives that uh that increase more so than the number of students actually departing the district but to the point earlier we bring in approximately $1 million or less than a million dollars for students open and rolling into the school district of beloy and we pay out $7.6 million outgoing for students that are departing the district so we're net on the losing Side by over 6.6 probably close to $6.7 million not good uh a couple of rows above that is the payments to I'm sorry below that uh payments to the state uh object 387
077uh $7.6 million here as well as compared to 5.6 million last year so almost a $2 million increase uh which causes people again to wonder why so these are payments that are primarily the result of school district obloy students that are attending a local independent Charter School option um it I'll just the Lincoln Academy's up the road not to say that they get the Lion Share of the money it doesn't mean that they get all of it um but if we really look at what's driving that expens and increase there uh if I do recall correctly the Lincoln Academy last year increased or added two additional grade levels to their programming um so those two grade levels likely contribute to additional students and there additional students increase the tuition expense and it kind of Nets
078out accordingly uh the state also increase the tuition amounts uh which is different than the Open Enrollment amount um going to the independent charter school which also then boosts um that expense that goes uh accordingly not going to talk about the non- Capal objects under 500,000 Capital objects as well jump down um general fund transfers again this 9.6 million uh that exits the the expenses in fund 10 the general fund and then shows up as revenues in fund 27 uh so total expenditures um in our general fund just under $41 million uh more than it was last year last year at the same point in time it was 35.3 million and again there's uh about $4 million worth of that health insurance ibnr incurred but not yet reported entry that uh certainly is providing a
079swing there more importantly if we look at our um year to dat actuals 97.6 million here in June of 23 I'm sorry in June of 24 is compared to 98.2 million in expenses in June of 23 so good news um that our expenses are actually less this year than they were last year in the general fund quick pause and any questions on general fund [Music] expenditures good deal Mr chady y I just had a question going back to Insurance yeah uh either last meeting or the meeting before we talked about insurance kind of in depth a little bit Y and it was kind of in the conversation that we were going to you thought it was our best interest to reach into the $2.5 million because there might be some things on the horizon with
080the insurance um so I just want to equate that with that conversation with what you're saying that you want to check with Stephie on to make sure you're okay or or is there is there is there a correlation between those conversations or not yeah well I think Insurance um insurance is our our district insurance is both our employee benefits insurances and our property casually workers compensation insurances um are large values um we made every effort we make every effort every year to try to minimize those impacts to the best of our abilities um it was a hard pill to swallow this year however you know so you're I think what you know we're talking a lot about that health insurance that large entry that takes place in the month of June and how that entry
081in and of itself has the ability to really swing what our Outlook is from do we end the year in a surplus or in the year in a deficit position and we're kind of seeing that by the numbers that we're looking at currently the number when Stephanie and I reviewed that three three weeks or so ago it looked right to us but when when we plug it into the financial statements and we see that swing and the significance of it I think it's just it's prudent for us to go back and review that again internally and to be very honest with you perhaps ask our Auditors to review that as well just to make sure that yeah we got it right or did we miss a calculation or something yeah thank you yep I have
082my hand raised just waiting to be acknowledged Miss thank you so much um Mr jady are discussions happening on whether or not it may be prudent for us to remove to move away from being self insur insured um and follow a more traditional model of having a provider insur us um without question I think that conversation is going to occur in the coming months um there are certainly pros and cons to both being self insured or fully insured uh I I think generally practitioners would tell you we're better off being self-insured and kind of covering some of that risk ourselves because if the risk doesn't happen we don't pay those premiums whereas if you're fully insured and you know fully insured plans are going to adjust the premium rates that people pay so that way
083they can you know make sure that they have the resources to pay pay out if necessary as well but great question um and without question I think you know I I kind of foresee the ad hoc committee getting into that a little bit um as well and then just as a followup um is the idea on the table or have there been discussions about potentially partnering with other Rock County school districts and looking at Insurance options um more as a collective uh or has that been considered uh to my knowledge it's not been considered locally um other Rock County districts would have to be willing to partner I in my career have worked in a district that was part of a Cooperative in wesaw County uh that Cooperative has since disbanded because it ended up
084not being beneficial to all the member districts that were participating in it um but there are health insurance cooperatives out there that we can look at and likewise there are also cooperatives available to us for uh property and liability insurances as well and again given the significant costs of those things those are certainly things that we have to look at um over the next year or two it might be a very large undertaking to try to tackle both the employee benefit side and the property casualty side in the same time time frame might be best to kind of separate them and do them year by year but uh certainly both need further scrutiny no I appreciate that I'm glad those options um are seemingly on the table and I look forward to hearing additional information
085when it's available all right apologies this is taking a little bit we'll fly through the special ed fund real quick as well hopefully uh just under $1.9 million in expenses in salaries um in the month of June interestingly if you look at the month of June of 2023 1.8 so really a $7,000 difference and again 4.07% increase across the board in Staffing uh for the 23 24 school year when it comes to salaries and wages helps contribute to that and you can even look at year-to dat uh 8,8 58,000 in the current year 8,866 th000 uh for the same um point in time a year ago uh so again very very close employee benefits almost 1.5 million this year $500,000 last year we can scroll up the page and if you look at uh Source
086242 the health insurance you'll see that the health insurance alone is just under $1 million more this year than uh last year uh thus contributing to these um differences that we see down here with both monthly and year to date so again uh just another reason for us to review those numbers to ensure that yeah we got it accurate and perhaps if not so that we can get it uh corrected and accurate um I'm going to skip over the purchase Services we'll just jump down to the end of special education fund 3.8 million in expenses in June of this year 2.6 million at the end last year uh year to date at the end of the year fiscal year un audited 16.5 million expenses this year 15.3 last year uh growth of about 1.2 million
087but again less than a million of that is tied up in that health insurance entry in and of itself so um reason again to look at that but again pretty pretty similar and just scrolling down real quick uh to fund 50 Food Service fund [Music] um we have purchase Services 620 2,000 with almost 580,000 of that coming um with our payments to chart Wells for the actual provision of the program U for the closing months of the school year uh four just over $4 million in expenses this year just under $4 million in expenses last year uh so pretty much right on par [Music] there and scroll to the end again almost 46 million 45.8 million in expenses uh about 36% of our uh expenditure activity for the whole school year takes place or gets
088booked in the month of June alone so sorry for the timing of all of that but there's a lot a lot of activity that occurs in the month of June and that activity has tremendous ability just given the dollar values that we're dealing with to uh cause substan swings in in outlooks so any questions on anything overall go ahead Miss Miller just a quick clarifying question um to board member leevy's point is it like legal like I I've read about how in other states there's such thing as like Municipal co-ops for health insurance and things like that is that allowed legally in Wisconsin and if so would it be possible to enter into an arrangement with like the city of booy to share and reduce cost over um it is possible so that's a doable
089thing [Music] um I'm not sure that this coming year is the year to do it because I don't know much about it or if it would be feasible I mean if it's never been explored I mean I would just like if there's a way to look and see if in the future that's a cost savings right that might be prudent yeah you know so purchasing cooperatives like that for health insurance are great um if you have significant claims where your claims exceeds your premiums and unfortunately that's where we find ourselves right so that would be great for the school district of booy however that does not become so good for the other Cooperative institutions that are part of that because then they're also helping to cover our losses um so I probably the opportune time
090to enter in such a Cooperative is when we have two three years of running where our claims experience is less than what we had anticipated [Music] yeah any other questions from Mr chady can I get a motion to accept the uh and approve the 2024 June monthly financials as presented so moved second motion approved or motion by uh Brian Nicholls seconded by Megan Miller any discussion hearing none all in favor I I I I any oppose thank you Mr chady that brings us to the 2024 preliminary budget review sorry um so thank you um for President Johnson for um this space that we're about to venture into um the preliminary budget um we've had some conversations about of course pay dating back probably earlier than June probably earlier than um July we' been talking about
091our budget and some of our um budgetary um ation here in the school district I know that this this conversation does give a lot of people pause as it pertains to you know kind of where we are as a district and where we want to be um my goal has always been to you know of course bring us a stabilized budget um that's that's has been what it is since I've I've you know walked into this room with my administrative team I think it's very important to note that that's a desire for our entire Community as well um I know that a lot has went into to this conversation over the course of this past year um I will say that we know of course we have chopped down that number from a deficit perspective
092with the understanding that we still have um ways to go um as it pertains to the what you'll hear about the 3 3.6 or so million dollars that we yet to to to achieve um goes without saying that our goal is always to protect you know certain um opportunities here in the school district we do want to make sure that our class rooms are ready for our students return I will let you know that as it stands right now we're floating around 4930 or so um students in the district um that is a positive number for us um one could argue that you know we're close to kind of where we you know would be at from last year I do know that every day I'm in every day there's people in the um in
093the atrium here registering for school and that number will probably go up well not will that number will go up by the um um by the beginning of the school year it's very important to note that we are of course in that conversation of maintaining our um enrollment and that's how we look at a lot of our classroom needs and overall District needs in this presentation though um there's going to be a lot of information that's going to be shared by Mr chady um we have went back to kind of update the presentation to kind of give everyone a snapshot of not only where we are but how we um how we got there through some feedback that was received um we wanted to make sure that we could provide you know numbers to those
094um areas that where you see we made reductions um with that being stated it is not my goal um to of course um it's not my goal to to have all the answers tonight but it is my goal to get to those answers um and that is something that we want everyone to be very keenly aware aware of again it's not my goal to have all the answers tonight but it is my goal to get to those answers um as an Administration um as stated I take full responsibility for the things that happen here in our school district and I know that this deficit is under um our name and we want to make sure that we do the best we can to um eliminate that and or have a stabilized budget um with that
095being stated that's my Preamble uh I wanted to make sure I gave Mr chady enough time to take a few sips of water before we jump right into this um very extensive conversation we will ask that the board members pause us and ask questions as we go um that will allow um us to capture all the questions so when we get to the end we'll be at the end of the presentation and so um I will pause Mr chady here and there because you know of course he has a lot to cover in these 31 slides in about you know 20 minutes or so I'm just joking um but we will um pause and try to answer any questions as we go through this conversation this is the preliminary budget that does have to have
096action um not that the action doesn't necessarily have to come tonight but if you decide to not act on this conversation we have to have another board meeting to do so um so I wanted to make sure that that's something that's also noted um this is not our final budget okay this is not our final budget and we will have a different budget for that final budget okay um thank you so much for allowing me that time and I'll turn it over to Mr Tay to take us through um conversations great thank you Dr Garrison um it's desired hope that the board will be willing um to approve the preliminary budget this evening so that we can get a preliminary budget built into Skyward as we begin the school year and then leading up to
097um a budget hearing that would occur hopefully the mid to latter part of September um we need to have a budget hearing in place prior to being able to um enter into a cash flow borrowing situation that we anticipate needing for later this fall as well so kind of timing of everything plays out here I'll also uh note that the presentation that I'm about to share with everybody uh here this evening uh W replaced the presentation that was posted to board dos on Friday and available to the public over the weekend uh same content just more content and enhanced content um uh that will speak to some of the budgetary reductions and kind of the changes along the way so uh meeting with Carol Fox the ad hoc committee chair on Thursday she offered some
098suggestions which quite honestly I had heard before from others as well and we've uh tried to build that into the budget to the best of our ability so today uh to be honest with you we're going to start um and try to build a little bit of a history as to what's happened before we even get to the preliminary budget presentation so we've got a some new slides and some new content really at the at the front end of the presentation so we'll talk about the budgetary challenges and changes and where we started back on April 3rd when the April 2nd referendum Was Defeated uh we essentially began with a 10,878 700 projected budget deficit uh as compared to where we are today as of this presentation today our budget deficits about $3.7 million um
099so that's reflective there and that actually is even different than what it was presented to the at hot committee last week Wednesday and I'll note those changes along the way so uh as noted we'll talk about the budgetary changes along the way and attempt to answer those questions and to build knowledge of the changes um incorporated into the budget process to date so I want to go way back to the April 2nd 2020 24 referendum slide um because this is where that 10, 8787 budget deficit uh for the 2425 school year came into play uh you may recall that we were asking the public for $9 million to exceed um not because that would aliviate or eliminate the $10.8 million budget deficit but um that would help to offset and minimize some of those expenses
100or some of the impacts the loss to the District didn't come to be uh but regardless that's where that $10.8 million value came from thereafter um throughout the spring uh a April May um we started talking about some of the budgetary reductions and these go back to that May 21st Schoolboard meeting presentation um same slides that the board saw last month during the committee meeting and the school board meeting however uh we've got I have populated now the actual expenditure reductions attributed to each of those line items as well so you can see the reduction of the administrative staff that for FTE uh provides a savings of almost $529,000 the reduction in the secretarial support those two positions a savings of over $137,000 and down the line there's that 20 vacant uh professional educator positions
101those position positions were vacant during the 23 24 school year however they were budgeted for and that budgeted value uh was 1 Milli 672 th000 um so again that's not 20 people that are losing a job it's 20 positions that are being El eliminated because they were vacant the entirety of the 2324 school year um and so on down the line um you can see here the the other item that I would point out is that the last four bulleted items there are specific to kak itself um perhaps the dollar value doesn't equate out to what people are expecting there and perhaps there's more to come um but just to point out that those four um positions are Colac uh positions and then we continued on with staff compensation and benefits uh slide two which
102really focused more on the health insurance um side of the house here uh we are proposing to increase the employee contribution of their health insurance premium from 2% to 4% and that will be a cost shift of $257,000 uh that is a a reduction in the school district's expenses however that does come out of uh employee paychecks to help cover those costs so uh important to point that out and then the adjustments in the HSA contribution schedule this was kind of a hard one to to estimate um but when we look at the employees that were hired during the 23 24 school year received the full value of the HSA um contribution and then departed without uh fulfilling the year's worth of service it kind of equates out to about $37,500 so that's the value
103that we um are utilizing there any questions on comp and benefits before I go ahead Miss leevy thank you so much um with respect to the HS say contribution schedule would it be a winwin and by win-win I say you know district and and teaching staff or or actually all employees that and I get your point about us paying it upfront and then if people leave if we do contractual Clauses that if you leave then you have to pay this back that way if anyone benefits from getting that money upfront I'm not sure what those specific benefits would be um they have that option and then we aren't left um out of money if someone departs uh before expected yeah totally support that idea um right there with you however contractually Federal Regulations prohibit us
104from enacting such a a provision could you and I understand you're moving efficiently through the the presentation which I appreciate but can you explain that a bit more why we couldn't have that clauset if they left ear that is a part of that is a penalty to repay um Federal Regulations don't allow us to put such a clause in place they say that if an employee is eligible for health insurance uh and you offer an HSA you know you the employer can determine what the distribution schedule is on that but can't say hey we're going to give you $1,000 and if you leave after 3 months you got to give us 750 bucks of that back okay so so last question do we have the legal flexibility to be creative with that because there is
105a clause correct me if I'm wrong Dr Garrison where if an employee leaves after they sign their contract before the contract is completed that there could be um a repayment or some type of financial penalty assessed right are we able to increase that amount to cover this or is that sure and if it's going to take you know too much time feel free to answer that offline thank you my good friend ddl madas here good evening I just wanted to reply to that um hsas are governed under IRS um oversight and when you contribute a certain amount to an HSA and it goes to that bank account often times it is taken into consider consideration as spouse and and um both spouses total contribution Max and so we can't contribute a certain amount to an
106HSA and have them pay it back to us because they got the tax deference on the way in but then now they're paying us back it is just simply not allowed um and that's because of the IRS Provisions yeah and we definitely don't want to violate those but are we able to increase that penalty for leaving early in general the liquidated damages certainly the board could consider um for next spring when contracts come up again with regards to changes the thing I would point out there was that you may be imposing a higher liquidated damages for employees that aren't on our health insurance maybe that's not a bad thing too though thank you so much for providing that additional context much appreciated you bet any other compensation benefit questions all right uh we'll continue on
107and talk about our district facilities um so in our 2324 school year budget uh we had budgeted $550,000 as a capital Improvement trust fund transfer to fund 46 from fund 10 if fund 10 was in the financial position to provide for that uh it ended the year not being so so we did not make that transfer but more importantly as we're looking forward to the 2425 school year that's $550,000 that we have removed from that budget um as well what that means is we were hoping to try to set money aside into that Capital Improvement trust fund to help pay for future Capital Improvement projects uh Roofing projects in on our schools asphalt parking lot surface maintenance Etc um so there's a cost but this reduction in construction and remodeling um improvements of just over1
108and a quar million dollar that is uh specifically related to the Nexus Project work at BL Memorial High School with some of the air conditioning and stuff uh that project should be wrapping up here this month will likely carry on a little bit into September and October would be my guess um as well with just some troubleshoo items as we bring systems online uh but more importantly that $1,250,000 was essentially paid in the 23 24 school year for that work and thus doesn't need to move forward um into the 25 or 2425 uh budget the attrition of a facility supervisor position um that position was vacated about a year ago the position was retained in our position control structure um for the let's just see how this works we'll see if Mr bicko needs additional
109support or not um and more importantly we'll see where the district is financially to determine if that's a position that can be retained um given where we're at uh we've decided to remove that position uh at present point in time likewise uh over the last year and a half or so there have been four uh Facility Services positions that have come open and uh have been left open or vacant and given our current operations and financial statuses we are recommending that we attrition those four positions as well which provides 322,000 plus dollars in Savings Mr chaden yes I think Miss Levy has a question oh I can wait until an act a natural break in the presentation I just wanted to get my hand up so you know that I had a question thank you
110okay yeah I'll be done here uh the last bullet speaks to our HS custodial Staffing and contract there Mr bio and I worked with um local hes and Regional hes um leadership as well um to make changes some significant changes to our contract uh both in Staffing um in where they're located and some days that the HS staff won't even be called in um as well uh it it's hard to put a ballpark on what that actual value is uh we estimate it to be at $250,000 in savings and to be honest with you I I feel that it'll be stronger than that um but we really won't be able to you know did we hit the mark for a year from now but I I think we're pretty good there so I'll stop and
111I know there's questions on facilities thank you so much um recently we spent a good amount of time talking about the upgrades to the the fire systems at bloy Memorial um and forgive me I don't recall if that was budgeted for 2324 or 2425 um which budget does that work fall in under and then my followup to that question is um if that work has begun are we on target with respect to what amount was budgeted um or or are we over or under on that uh good question about which fiscal year um in in entire honesty board member Levy I I honestly don't know I it may very well that we booked perhaps some of the materials received some of the parts in 2324 um and then installation and maybe some of the parts
112will occur here in 2425 or maybe it was all pushed forward to 2425 I'd have to go back and look with regards to where we stand on that project on Monday Johnson Controls um and I believe the vendor that the electrician vendor that they utilize will be on site at BL Memorial High School to actually begin the project um despite Mr bicko and I's efforts to try to get it underway sooner it it hadn't come to be but uh we've been able to facilitate them to be Johnny on the spot and have staff here on Monday so anything you want to say okay yeah thank you so much yep any other facility questions with regards to budget [Music] reductions Mr Che I jump in on this um on the instructional side here all yours next
113slide um you know when it when it comes to maintaining program and instructional resources and special education you know naturally you see these numbers and they're not as high as the other spaces um one of the things that we of course try to of course accomplish in this conversation is making the reductions where it's needed but also protecting the Integrity of the needs of our classroom and so yes we are starting to get more into the granular numbers where you know $2,000 will add up you know $2,000 here $2,000 there eventually it it'll add up to a much larger number U maybe not all in the programming and instructional resources perspective or in a special education but we will start getting more into the again those smaller numbers where um those smaller numbers do add
114up over time when I say overtime over of course each um elimination of of a specific uh program and or need that we believe we can do away with I know there's been some conversations as pertains to like um what does that actually look like feel like in the classroom of course when we when we're making these eliminations prior to the New Year happening we I have to be honest with you we don't know how it's going to really feel at the current time we had to make the eliminations based off of what we believe we should be but that doesn't necessarily mean that you know that's the the best thing to do when the school year starts and teachers may feel like we we want something back um these conversations have been had and
115again we are working through um some of these um um conversations the next slot talks about our maintaining our current course offerings um you will see there's a discontinuation of Middle School choir $84,000 we are working with um our our staff to to make sure that we're still able to get Choir in specific ways but we did have to make a reduction there and of course we Sunset our Avid contract with our middle schools was again about $112,000 and so the numbers that you see associated with these conversations some will be large some may be small but again they all add up there's some other budget reductions that we have um as it pertains to reducing our legal service expenses you know when I first came here in the previous years that's this has been
116a very large budgetary um item for us um one and I've we've always tried to you know use our Legal Services as needed um and we're in that conversation as we speak um there has been some reductions in our Legal Services um just because we we we want to make sure that we're being fiscal responsible as we reach out to Legal every time we talk to them whenever that we need them for something they do come with a of course with a cost of course you already know about the Swiss conversation and then again we are reviewing staff additional pay addendums and overloads and I want to spend just a little bit of time when we think about the staff um additional pay and for overloads our district does pay out Hefty sum in this
117area for different opportunities that we have for our staff um that does not mean that we want to take away all the opportunities that we have for our staff and those addendums but we will be taking a closer look at it overall effect Effectiveness um in the 25 24 25 school year um I kind of got to remind myself that we are in that 2425 space it is hard though again because again some of our staff do rely heavily on some extra funds and in this space we just have to again remind ourselves that we are in this budget deficit and we have to look at every every big bucket the addendum bucket is in the hundreds of thousands of dollars um and so that's something that we have to take a look at the
118overloads same thing um and that staff additional pay I'm not going to say the same thing but it's it's it's real close and my goal is to look take a heavier look at those numbers um I've already had conversations with our administrative staff around what addendums um do we really need to you know move forward with and what addendums do we need to probably pull back on so this is going to be an updated number um that's why it's left blank now but I am working on pulling down that number as much as possible now I've shared this with Mr chady before um you know I like to look at big big numbers and try to figure out if there's something we need to do differently in there but again the smaller numbers do add
119up but those bottom three on this slide um does speak to that and so that kind of brings us to where we are for our July 2 conversation was there a question yeah Miss Mill Sor no it's fine and I apologize because I was ill for the last meeting um did we say how much I was just I'm really sad to see the Switz contract on there and I I see that it's I totally understand of course where we're at did we get a clarification on how much we are going to be spending on the independent hearing officer at the current time can I ask at current time we don't have an answer for that do I mean do we believe that it'll be more or less than the Switz contract I'm just curious for
120comparison like and and I if this isn't a question you're able to answer now that's fine but I would love to know maybe prior to the approval of the the budget because you know I just know that Switz is a program that's important to some folks um just like all of these items are but I just wanted to voice that concern we should know within the next couple weeks I really appreciate that thank you both um and so I'll turn it back over to Mr Chate I just want to give him again that that that breather because we went over this presentation a thousand times so here we are thank thank you Dr Garrison so again post referendum 10,878 th000 in change budget deficit and then almost a month ago now the last uh business
121operations finance committee Schoolboard presentation we had revenues of 104 million expenses of 111 million um so a budget deficit of just under $7 million so the change between that 10.8 and the 7 million uh essentially is the activity that we just talked about somebody out there is going to audit me on that and go through and add up all those red numbers and figure out man I wish I could go back and do it all over again because at the time it just didn't even dawn on me that we need to start itemizing out all the changes that we make in the budget I've never done that in any other District but in meeting with uh Carol Fox and then thinking about it over the weekend you know I'm sitting there resonating about okay changes
122from point in times to point in time trying to go back and and reconstruct what those changes were you know some of the changes immediately come to mind some of the changes were small and just kind of got you know you just make them um but we got a process in place that'll be uh more thorough and more detailed going forward this year and hopefully then better um for the district in the future as well so now let's talk about between July 2nd and what happens in the month of July so here's kind of a screenshot of that more thorough detail process that I resonated with over the weekend and started building so some of the things that took place in the month of July on July 1st our state Equalization Aid estimate was received
123by the Department of Public construction and that reduced our revenues by almost $565,000 in that specific line item I'll point out to you right now you'll note that that $565,000 should have shifted the burden from the equalization aid from the state to the local property taxpayers that property taxpayer amount entry is missing in the month of July you'll see that again in a couple of slides so just keep that in the back of your mind um sr3 carryover so a large Revenue value um that helps close this gap between July 2nd and really July 31st is we identify that our uh sr3 carryover the amount of the grant that's still remaining that's available for us in the first three months of this 2425 school year uh just under $2.1 million originally in the 23 24
124school year budget um Mr Duff had anticipated that we would fully consume those funds however we were also thinking that the um HVAC project at the high school would be done earlier um and it we just kind of encountered some delays there still on time still on budget um but we've got some monies that are going to linger into 20 2425 there's a row entry there for summer school Grant um and I I just I wasn't sure if we had that in the budget or not when I was typing it in and honestly forgot to go back and look at it and then more importantly um back on July 24th Miss Elwood uh worked with our payroll department uh folks and kind of redid the Staffing update uh based upon the information that they knew
125was accurate and valued at the time and that uh translated out into a reduction of 16 a 12 FTE teaching positions um in an estimated savings there of 1.1 million and then in addition um of two FTE par positions so you'll see that that actually increases our expenses by $21,000 um and then the estimated benefit uh employee benefit expense changes as a result of that and again that's an estimated value of about $355,000 so those activities in July then lead us to the July 31st ad hoc finance budget committee uh presentation from last week where the deficit amount um was projected at just under 4.3 million and then I'll just kind of jump right ahead to where we're at today uh we have revenues of 106 million expenses of 109 million so about a $3.7
126million deficit and again that difference um why that deficit dropped by about $565,000 it's because when we were making that adjustment from the equalization aid for whatever reason we failed got interrupted forgot to go back and actually build in that 565,000 to the property tax as state aid goes down the burden shifts within the revenue limit formula away from the state into the local property taxpayers an oversight kind of a substantial oversight a little bit embarrassing $565,000 um but we've identified that and corrected it and that then puts that budget deficit at 3.7 as of today got my slides a little mixed up there but that's okay um so again where we started back on April 3rd 10.8 almost 10.9 million deficit where we're at today $3.7 million deficit and hopefully these slides have helped
127to answer some of the questions with regards to what the savings amount with some of these reductions are and why the numbers change between points and Time the numbers were always change you know as additional information comes into the district we go in you know in the past we would just go in and make the changes because that's what we did in other districts um I think Miss Elwood and I are going to have um kind of this running list of value changes that are most certainly at the five fig level I I don't know that we need to track every $1,000 change um but anything that's $10,000 or above I think is probably significant enough that we need to start um working in here the other thing I would point out is while we're
128looking at about a $3.7 million doll deficit now payroll salaries and benefits our staffing costs really drive the budget right um and we're still working to fill positions and and we don't know how much we're going to pay those people we don't know if any new employees are going to come in need a family plan for uh employee benefit insurances a single plan or perhaps are 26 years of age or younger and don't need any health insurance um along the way as well so lots of changes yet to to come any questions on the changes before we then get into where we're at today with the 2425 prelim budget Mr henkins Mr Shady just uh I know we're projecting numbers what's Your Gut Feeling on projecting of revenues I I I mean obviously you project
129the number out from what you your best knowledge is and your experience yeah so the big numbers that come in from the state and stuff we've went back through our revenues already so we've already taken a look at revenues twice s so our first run at the revenues was very high level and really focused more on the large large dollar values um in the month of July we went back through in revenues again and we drilled down to more minute details um there were revenues that were budgeted for and received in 23 24 initially that were not built into the 2425 budget because they were just so small you know um I'll use student student fee ex um receipts at the school level we didn't worry about that at the front end because it really
130doesn't generate that much um but the second run through we built those values in I I think our revenues I you know I'm thinking we're pretty good with where we're at right now I I feel comfortable with that um you know might we see revenues shift by a million or two uh you might think that's significant million or two million dollar is significant but on aund million budget you know we're talking less than 2% um so okay thank you yeah yeah not to say that expenses is where everything needs to be you know so with the ad hot committee you know I I think I've tried to phrase it that probably 85% of their work needs to be looking at expenses but 15% of their work really ought to be looking at the revenues too
131[Music] any other questions there yeah this is a bit random but I was just wondering is there an update um on folks who maybe were interested in participating in the foundation since we're talking about finances so um I have had some general conversations in house about that and the processes that we had in the past I have not started the um Foundation um deeper discussion um just because we've been trying to really focus heavily on of course Staffing and kind of getting our budget kind of where it needs to be um it is not something that's off my table I will say that is something that I'm still interested in I do know there's a lot of other legality things that we have to look at too um as you look at foundations um within
132the school district um again it's something that is not off the table but we had to shift some of the focus to um Staffing and of course our preliminary budget oh and I very much appreciate your priorities thanks I was just curious that all sounds really good all right we'll try to look forward then at the 2425 budget now that we've kind of talked about what the changes have been up to this point in time um you know some of the key budgetary factors declining membership again uh we're using a three-year average of 6,247 uh last year's three-year average was 6,333 and you can see the numbers that we're using um we've estimated our membership resident membership at 6,192 it was 6,261 last year um it's always kind of interesting right to wait until that
133third Friday membership report is filed and to see how close we were with our estimates and our projections there uh the revenue limit maximum uh per member increases by 325 uh per member uh this year so that'll increase our uh maximum Revenue limit per member to the $1,325 and let's not forget the 36 and then again uh we'll be utilizing the remainder of our sr3 funding um that approximately $2 million here to cover allowable costs through the end of September um and then those Grant funds will be gone within the revenue limit formula we are estimating that our equalized property valuation will increase by 10% last year's increase uh for the district was over 16% um it's been running strong in the double digits for the past three or four years we feel 10% is
134probably a good number to use uh will it come in a little bit higher than that will it come in a little bit lower than that you know it's all part of the estimate process and we'll find out that answer on October 1st when the Department of Revenue certifies um that value the July 1st State equal yeah Equalization General Aid estimate came in 600 or 6,466 424 and again that's a reduction of approximately $565,000 uh that as noted shifts that burden to the local property taxpayers it's an estimate the actual certified value will be issued by the DPI on uh October 15th it will change no doubt I put all of my money all the district's money on that fact that value will change the question is does it go up does it go down
135and by how much and we just have to wait and see salary adjustments are still to be determined uh a value um is built into the budget at present um we are still in negotiations with the Bea and hopefully we can uh have some action on that in the coming months to help solidify that value and again we've talked about the monthly health insurance contribution increasing from 2% to 4% % the HSA remittal changes as well um increases to uh tuition payments for school district of blit residents that attend independent charter school or the private uh local private school Voucher Program options we can estimate those numbers and again the DPI will update the revenue limit worksheet which will essentially provide us a better direction of how many Resident students are enrolled in those um
136other educational opportunities in mid October and then school department budgets were decreased by 10% we talked about that earlier this slide I actually like this slide um provides kind of a computation or how the revenue limit uh worksheet is calculated obviously it's very high level the revenue limit worksheets uh two to four pages depending upon how you look at it but you take your total resident membership we estimate 6,247 multiply that by the uh Revenue limit per member and you get the $7,750 th000 value you add in any declining um enrollment hold harmless which currently in the revenue limit worksheet is zero for the district you add in any onetime non-recurring exemptions that are listed below uh that value equates out to just over 3.5 million and then you can add in any ongoing recurring
137exemptions what the district currently has in as zero um there is a transfer of service opportunity that we'll be exploring um in the past it's kind of varied wildly from you know perhaps as little as like $3,000 per to perhaps over $100,000 um so we'll be trying to look at that as an opportunity to bring additional revenues in as well um the end product is our current Revenue limit Authority as calculated with the estimates that we're using on provides us with revenues of$ 74,2 15,336 as controlled by the equalization Aid and the property tax revenue limits is um one of the key factors there is your local membership that's membership not enrollment so the membership is the uh school age students that reside within the school district and attend a public educational institution opportunity either
138at the school district of booe through open enrollment um or the independent charter school and you can see unfortunately that that has declined uh rather substantially Through The Years um so just kind of pointing that out and then this balance between where the monies come from within the revenue limit so essentially the equation says if you take your total revenue limit Authority that 74 m250 th000 you subtract out the state Equalization Aid uh the high poverty Aid and the other state aid then you end up with that end product which is the amount of Revenue that you can tax and Levy for and you can see the amounts listed below that uh current estimates or Revenue limit project that our general fund tax levy would be 12.5 million our fund 38 Debt Service Levy of
139965 th000 our debt Levy and fund that should be fund 39 apologies to that I just saw that um is just over 105,000 and it projected that service Levy community service fund fund 80 of 250,000 this slide is a high Lev look at our Revenue sources both in our general fund fund 10 you can see that column there reflecting total revenues of just over 90 million um and then fund 27 our special education f fund reflecting total revenues of just over 16 million try to put that in comparison a little bit I just went back to our monthly revenue report for June in fund 10 we had $98 million in Revenue um in this past 23 24 school year so now we're looking at about 90 million so a reduction of revenues there of about
1408 million and in fund 27 uh we had budgeted just under 16 million um really about $1,000 difference so so pretty on par uh when we look at that over on the right hand side we talk about the percentage of budget and again just to kind of reemphasize um the state uh contributes about 75.6% uh through the state general Aid or Equalization Aid and other state sources are categorical Aid and when we add in the federal sources our federal grants in particular um we get 85. 1% of um our revenues for the 2425 school year are projected to be covered by state or federal funding but let's also not kid ourselves right those are our our tax dollars just paid through the state or the federal instead of the local property tax as well revenues
141by Source uh part chart here looking at fund 10 Again 76.4% of the revenues coming from the state 7.6% from the feds uh really 14.4% uh forecast to come from the local property tax base and then when we look at uh special education um almost 58.5% is part of that fund 10 transfer with 14.2% coming from the federal government and 12 I'm sorry 27.3% coming from the state um moving forward to the expenses by object again uh similar layout with fund 10 uh in the First Column fund 27 Etc uh fund 10 expenses forecast to be just under 94 million at 93.8 million just to provide a comparison um in the 2324 school year our fund 10 General operation expens has total 98.2 million on a budget basis the actual was 97.6 Million um so
142you can see we do have our expenses down uh but we obviously have more work to do we still have a $3.7 million budget deficit to resolve over the coming couple of months expenses by function um laid out a little bit differently and this focuses more on on the where uh so when we look at function I I like to think of where the money is being spent and you can see at the top instruction and instructional support um total over here 59 plus million uh about 60 over 60% um of our fund 10 expenditures will be aligned to instruction and instructional support Administration is listed here as well 6 . 22% I would venture to guess I'd have to get back into the details I do believe though that this includes School principles and
143assistant principles as well uh facilities transportation business services um and other Associated expenses listed here 14.35% and really you know again we can jump down to those last three rows um talking about our tuition payments money's going out of the district uh and we can add this 6 14 156 plus million dollar is budgeted to be departing the school district this coming year um to support those educational opportunities School District de blit resident students attending elsewhere expenditures by function broken down in a pie chart um Lion Shear obviously focus on instruction and instructional support and then all the others that are listed there too uh just in the interest of time we continue on um we've updated the slide excuse me and we've made some changes to it as well um from when people have
144seen this in the past so we've kind of re labeled each of the rows over here so we have our beginning fund balance as of July 1st of each of the respective years and then this change in fund balance row uh which looks at the fiscal year Surplus and deficit amounts and then really that ending fund balance as of the end of June in each of the respective Years also and then finally this percentage of fund balance expenses and we'll talk about that momentarily so we ended the 2223 or we began the 23 24 school year uh with just under uh 9,650 th000 in fund balance based upon the financials as they appear today again un audited uh we see a deficit position of about $1,250,000 that number is going to change a little bit
145as we continue to close out the 2324 fiscal year but more importantly that's going to leave us with an ending fund balance of around $8.4 million that then would be our beginning fund balance in the 2425 school year as well becomes a little bit challenging um we know we knew we were going to have cash flow we were going to be tight on cash here in um in the summer months uh particularly the latter part of August and into the mid part of September knowing that and we track that daily we're just not quite to the point in time to be able to know are we did we need to do that borrowing or not um but we know that we're going to experience similar challenges than in the 2425 school year with the next
146key point in time coming up in early to mid November coming down again to the percentage of fund balance expenses uh we ended uh 2223 at 9.83% um based upon the UN audited values that we calculate out that puts our fund balance percentage at 8.59% and you'll see the notation at the bottom I pulled from Schoolboard policy 6623 on fund balance and I quote the goal is to maintain the minimum year-end balance of resources of at least 18% of the anticipated General fund expenditure budget uh we're well short of that which probably is not surprising to many people um though it is a bit unfortunate that we continue to consume fund balance instead of be able to replace and replenish fund balance lots of activity and the other funds um there's not a lot of
147focus on these most of these funds don't really contribute to the deficit Surplus position uh it can to some extent um so the activities budget here a couple of things I'll point out uh one is our fund 73 OPB trust where we have uh over $4 million on deposit in that trust fund and the last beneficiary of that trust um that benefit expires I believe in the month of October so just in a couple of months so we're going to have about $4 million in that trust those trust accounts there's actually two uh accounts that are used that have the potential to be returned to the district um and made available to us I would not suggest that we look at that as a potential budget deficit Gap reduction apply to that that would not
148be wise I would look to use those monies and have the board intentionally set that aside to rebuild fund balance keeping in mind that if we end up in a budget deficit position in future years you're going to tap some of those resources um but you know we'll certainly work to avoid that so just to kind of point that out the other um fund that I'll talk a little bit about um is our community service fund fund 80 and we have a balance there um we've got some more work to do on expenses so fund 80 is the community service fund there are some expenses that are currently in fund 10 our general operation fund that we feel we can move and transition to fund ad our community service fund because the benefit is to
149the Greater Community and not necessarily to our day-to-day educational opportunities and I'm just going to use since it's kind of night um I'm going to use the walking trail over back behind blit Memorial High School so the lighting for that trail is paid for by the school district of booy not by the city of booy that's not something that needs or should be in fund 10 that's an expense that we can transition over to fund 80 because it benefits the community as a whole so paying for that electricity don't ask me how much it is we haven't figured that out yet we actually need to get that metered so we can actually track um the actual amounts probably isn't going to add up to a whole heck of a lot you know if I had
150to tell you is it $25,000 over the course of the year it's probably high but again it provides relief to fund 10 than that we can use those resources elsewhere much like our even start programming that programming too is open uh to the community and the public as a whole uh serving both earlier youngers and adults and all of that programming and expense can also be transitioned over to fund 80 when we do that fund 80 Falls outside of the revenue limit so we can increase or or we can Levy for those Monies to cover those community service activities um beyond the revenue limit Authority and again that provides us the opportunity to utilize those general fund to fund 10 tax levy receipts more focused internally on the district a bit of a shell game
151I I won't deny that it's permissible districts do it all the time Belo has not done that much yet you know great example would be our school resource officers currently they're paid for in fund 10r general fund to the tune of over $200,000 a year many districts pay for that out of the community service fund fund 80 because if an event were to occur during the school day that would require law enforcement response those officers would not be sitting at our schools they would be in their cars and responding to a community need so again um an opportunity for us to shift those resources and then to have 00,000 plus dollars available to help meet other needs within our general operation fund so again when the ad hoc committee is um meeting yes they need
152to be looking at expenses right but we also need to be looking at revenues we also need to be looking at the community service fund and you know how comfortable are we and positioning and moving some of these activities into that knowing full well that that has the ability for us to increase those revenues from local property taxes through the tax levy so just a couple of comments on that there a couple questions yeah uh Miss Ley thank you so much um how broad is that conversation so for example our buildings are open for Community use um and similar to the metering to find out how much is being expended do we have data um showing us how frequently community members and organizations are using our buildings and are we able to defay maybe expenses
153with utilities or Etc um in the same manner that you just described for Community use yeah I I appreciate that question um generally that's not done because it's very hard to meter your utility consumption or even your custodial Supply consumption for a specific event that may occur um so generally that's not done that generally those things do um get transacted in fund 10 there are a few um that can get transaction transacted into fund 80 um and that too you know again the ad hoc committee as a whole needs to be looking at revenues too and part of those revenues are our facility use fees I I don't know I don't even know what they are to be honest with you I couldn't tell you the amounts couldn't tell you when the last time it
154was before the board or considered for a change but I do know that a referendum failed in April and I think everybody's supposed to feel the pain a little bit more so that might be something that the ad hoc committee recommends is that not only does that policy get updated um but perhaps student fees increase too um both of those things perhaps are appropriate to do but aren't going to generate you know a lot of money for this school district as an example our student fee policy we brought in I think it was around $50,000 in student fees in the 23 24 school year but I think about 15 to 17,000 of it was related to parking passes at blit Memorial High School in and of itself so by increasing student fees doesn't mean we're
155going to you know generate another $100,000 you know we may generate another 20 but perfect and just wanted to add to that that there are students who are eligible for fee waivers correct and that's one of the reasons why our fee student fee revenues are as low as they are is that a number of our students automatically have their fees waved because they meet those eligibility guidelines thank you so much for that additional information Miss Miller thanks um I just actually wanted to add to the conversation I would love just speaking as one of7 I would love to in subsequent years see a lot lot more focused on utilizing fund 80 and um I did take a look at the oair school district they have like a detail budget report available for how because I
156know it's' been very active in their Community Partnerships some of the um items that are listed include the SRO cost Community athletic Recreation program which I believe there is a community group meeting right now to start like more Community Athletics and there is currently one uh a newer one that is seeking partnership with the school district right now I think through Rising tide Center but I think in addition to that there's another one that's up and coming uh they have like a Special Olympics piece that they participate with and then just sort of uh to board member ly's point there is a facility use category where it's described as cost related to community use of school district facilities that are budgeted there so that is something that's in practice um and I I do think
157that as um I've seen a few headlines lately about um you know different federal funds that were available because of covid have like diminished and some Community programming that people were relying on has also diminished that's a great opportunity for us to be not only good Community Partners and like increase maybe over time access to things like you know additional like youth programming and maybe something that we can help support our partners with through through fund 80 so it's kind of like a win-win so I I just really appreciate that you brought this conversation and again I just personally want to7 I would love to hear more about what more we could do with fun8 in the future we'll do Mr make a note even a perfect example of what you're talking about when the
158uh School District was opened up for the pool use you know I know that's was just a regular I mean it was a irregular once in a lifetime happening but right um but anyways that's just part of the example my question to you Mr chady and I I'm sure you you it's in the it's in the U budget I remember a conversation we had when we did uh go uh tap into the 25 million from our line of credit but you also said that we would pay that back when we got our funds from the state is that in the budget as an expense the two and a half million to pay back well the two and yeah so the two and a half what ends up in the budget is the actual interest expense
159for borrowing that 2 and A5 million um so that that is in the budget and we'll kind of hit our low Point um with cash excuse excuse me if iall correctly I believe it's like the 10th of September the 17th of September kind of that mid-september time frame um we'll know and that's when we'll get our first aid payment from the state for the coming school year or for this now present school year but we'll make our whole our line of credit whole again yeah that's the goal right right once we know that we're good we will promptly repay the amount that's borrowed in order to min minimize the uh interest expense you bet thank you yep all right just some closing slides real quick um you know as slide talking about the additional actions
160I've added this to support the ad hoc finance budget Committee in their efforts to identify um expense reductions Revenue opportunities prioritization of Staffing Resources to support student growth and achievement you know we'll continue to review and refine budgeted revenues were necessary uh work to confirm that the budgeted revenues are reliable we've kind of checked that portion already I'm feeling good about that are there additional revenues not yet accounted for if I recall correctly I believe I received an email within the last week about some grants um that the district has or some Grant resources uh probably is the best way to say that the district has that are not currently built into the budget but both were very small I think they were like less than 5,000 a piece um the revenues are not built
161into the budget neither are the expenses though either so it's not like we're going to you know reduce that budget deficit continue to refine our Personnel cost uh costs as staff changes occur um there's a lot of them in the school district of bloy right so I mean I you know my prior experience was in smaller districts and really by second week of September we were kind of done with that for the most part um something tells me that that's going to linger on a little bit longer for us here in booy uh continue to reexamine budgeted expenses by schools Department districtwide um seeking those cost savings and much of that work will probably be undertaken with the at hot committee so uh still $3.7 million deficit of more work yet to take place timeline
162uh preliminary budgets back to the board uh this evening for your consideration hopeful action um needs to lead into budget hearing which I hope to get scheduled for the mid latter part of September there's a publishing deadline or uh requires to be published the budget needs to be published in the blit Daily News I believe it's 15 days prior to the actual budget hearing we have to produce the materials get them to the newspaper so just some timing things that we have to work out there the third Friday pupil counts will occur on SE uh September 20th uh Department of Revenue the equalized property values get certified on October 1st Department of Public Instruction certifies State Equalization Aid on October 15th and then we also receive those final figures for charter school private school vouchers
163um in that mid October time frame when the DPI updates the revenue limit formula and then a proposed uh meeting of the school board on October 29th uh could be before that has to be done prior to the end of October uh to adopt the original budget and certif that tax levy so yes we're asking the board to adopt a preliminary budget with this $3.7 million deficit today so that we can get something on the books um within Skyward to kind of start the school year knowing full well that the ad hoc committee and other changes are going to occur between the budget between now and that October 29th date um I would Envision that we'll probably be back before the the group with an update on where we're at with the deficit per W
164some recommendations from the ad hoc committee first part of September probably again first part of October um you know trying to work that number down and incorporate some of those things so just kind of laying out the future over the next uh few months and then a question slide if anybody has any final questions board President Johnson I just have one I'm so sorry to Circle back but um I completely forgot to bring this up earlier um with regard to the fund 80 conversation I was thinking about that and our staff like some staff retention issues and I know that in the past we had child care provided for staff I'm wondering I actually just spoke to somebody recently who would love to come back and work for DLI at Todd and is unable to
165because the lack of um affordable quality child care for their child um but mention that if Child Care were not a barrier would love to come back to work at the district like left you know to be a mom Etc now I'm wondering um if it's possible um since I saw on your slide there there's like additional considerations and things like that what the logistics or how feasible it might be to look into doing some kind of a fund ad Child Care option which of course has to be open to the full community but could perhaps also be worked in as a benefit and as a way to help retain our current staff members or possibly attract other teachers as well and I I don't certainly expect you to have like here out of my
166pocket I have this whole plan there are a number of resources available I'm curious do you feel like that's something that could be done like within the next few years like shortterm wise or is that more of a longterm answer that question sure you know two things on that thought there is a couple districts that in the state of Wisconsin that is currently doing that too and so I do have a phone call out I would put out to my network and just say who is doing it so I can have a conversation with them on my first thought I think I'm thinking Steven's Point but I could be wrong about that and so I will put a a message out to my network just to see you know who's already doing it because is
167just don't need to recreate the will just look at the plans that a different District may have and kind of you know reiterate that for our school district we have had conversations about it internally um myself and Mr chady I think it's very important that everyone notes that that's something that we believe we could possibly still pull off here in the school district and when I say two three years I do think that's something that we can we can do we do have space for it um naturally um I can say that um but how how it how we can make it work for a community and our staff is is the is the question mark that um one could argue was on that last slide that Mr chady had how we can W and
168work for the entire Community now I know there's a shortage and let's say we have you know of course 600 teachers and there's going to be numerous Child Care needs there um it would need to be you know a community space where Community children could be a part of this as well as our staff if we're going to use the community space or it could be just Revenue just for our staff so f for thought we I am thinking about that I am going to put a note out to my network just to see you know who's already doing it so we can kind of look at their plan um there was actually a presentation done um at um the State Convention around that that that same thought and so um it's a matter of
169hooking up with those other districts yeah and and the last thought on that that occurred to me yeah there is a childcare desert in Wisconsin and has been for almost 10 years um particularly in R Wisconsin but but everywhere and certainly here in booy um Dr underly when she was running for State superintendent talked about DPI offering funding to school districts to partner with existing local area child care providers and I don't know enough about fund 80 to know if this is feasible but one thing that I would ask when you reach out to Partners is is wondering if it's executable under fund 80 to do it through you where we could have like our because we certainly have licensed space because we've worked with with Head Start and they're very strict with licensing so
170I know we definitely have space in the district but another thought might be like could we provide our own IND District space and also have some kind of like legally written up sort of like official partnership that would make it serviceable under fund ad80 to work with existing Partners which would also be like a huge benefit to other folks in the community I don't know that that's possible I would just maybe as question I would look explore because I know that was something that the DPI people were looking into as well so thank you so much for entertaining that any other questions [Music] Mr chady I'm not able to open this link at the is that a link or you just want a general is that down there link yeah simply seeking a motion to
171approve the 2425 preliminary budget as pre presented if the board is so inclined to do that oh okay thank you is there a motion I move to that the board adopts the 2425 preliminary budget as presented I'll second we have a motion by Greg Schneider and a second by Tom Hanks to approve adopt of the 20 approval of the 2324 preliminary budget as 24 it's 24 wrong oh that I'm sorry 242 2425 preliminary budget as presented any discussion Mr Nichols um first of all great job Mr chady Dr Garrison uh it's amazing how much work is where we are um I excuse me you can call me oldfashioned but I'm not into approving a deficit budget I just think we need to continue to continue to move in the with the momentum you've got and
172let's look at it the 1 of September uh we might even want to look at it at the next meeting I just a suggestion because we're I mean we're get down to crunch time and I just again I'm I hate to start a school I would hate to start the school year with a deficit budget so that's my personal opinion doesn't necessarily affect that of management anyone else Mr henkins well I think I I I respect what you're saying Mr Nichols but I think I'm under the understanding this is a preliminary we're going to keep working and as we stated as a budget it's going to change over time the goal is to be a balanced budget by the time we go to vote on the whole package I don't so I think I be
173I I understand what you're saying but I think I mean we've gotten the ADOT committee we know we're still $4 million short we're going to keep working that way but I think this just a pre it is what it is a preliminary and so it keeps the ball rolling to the state which we have to do thank you Miss Miller oh thank you so much um I was going to say the same I'm very empathetic to what you're saying Mr Nicholls I think um it's important to set not only the intention but the standard to provide as as fiscally responsible a budget we can to the community I guess my read on this action um which might be different than what it is so I'll take clarification if it's necessary is just to approve to
174move the process forward so that we can work our way to that Balan piece um which is why I was planning to vote in favor of like you know just the preliminary step because my interpretation would be if we didn't then that's additional work with numbers that they don't yet have so I'm not sure that we could even realistically get to a balanced budget without knowing all of the unknowns that were mentioned um but I I don't want you to feel like a vote I is necessarily contradictory to the spirit of your objection so M leevy thank you so much um I'm not able to support uh an I vote this evening for different reasons one I don't disagree with anything that you presented this evening and I appreciate the work that you did my
175concern is that as and I'm a fan of consistency um as this agenda item is posted it's listed as discussion information so if we were going to vote to take action I think that we should have alerted the public that action might be taken another way to remedy that is if we remove those monikers Al together and just remind the public that action could be taken on any item that's listed on the agenda but for us to specifically say discussion information um I believe leads the public to believe that action will not be taken because it's not listed sure sure sorry board president I'm sorry board President Johnson thank you on the agenda it states action discussion information is that are we no it says discussion comma information so two ways we could remedy that
176we could remove that line from all agenda items and just remind the public that the board can take action on any agenda item that's listed and publicly noticed but for us to have that listed as discussion comma information if I was just Jane Q public I would think that no action would be taken tonight so just in the spirit of fairness and transparency I'm not able to vote to support the preliminary budget because I I think that's a little misleading I'm just I'm just noting that online it states action discussion and information so I maybe maybe there was I don't want to some online it does State action discussion information okay well yeah no problem at all the screen I'm looking at has discussion information Mr Schneider did you want to win I was just
177looking um yeah I was just looking at at board um and again um for type it's action discussion information it's posted under item six is board action SL discussion items um um and so with those headings you know I'm comfortable with that we that we posted this correctly knowing that there could be action on this item um as we go forward thank you did you want to um did you have any comments to the content or anything other than how it was posted um no I you know as the the preliminary budget was presented it was acknowledged that there will be a lot of changes going forward again this is just a draft you know something we can put on the books as we continue to work forward to it so it just knows that
178the board has looked at it and and understands what was here um what was presented in the budget and gives us up um a place to that we're working from in order to get to that balanced budget knowing that we have time before we get to the final budget okay thank you any other discussion um I um am reluctant to vote in favor of this because of of the um Insurance burden to our staff and not knowing what's happening yet with the um negotiations and how that's going to affect their um income and and although the insurance is not income and you know it is a cost burden to them so so that is where um my personal opinion on that um Michelle can we get a roll call on this please yes are you
179ready okay Greg Schneider hi Amy ly n Brian Nichols Nate Tom henkins I Megan Miller I and tia Johnson n motion [Music] failed thank you that brings us to the next item District goals in order to develop board goals and superintendent goals the Board needs to set realistic and measurable District goals for the upcoming school year the following goals um are proposed goals based on the needs of our district students staff and Community I drafted these goals as a starting point and looking at our um strategic plan where we've got 16 objectives listed throughout the the Strategic plan wanted to have a more concise um goals for this year as and and for the for we for us as a body to develop these goals and set these goals tonight as we move forward so
180that we can close out Dr Garrison's evaluation and get his uh get the date or eventually the date for his um goal setting but I thought it would be good for us to have uh more streamlined um goals with un under the Strategic plan and have them align with the various um headings of Finance engagement culture leadership whole child and equity and as I was looking at these it occurred to me also that they may align also with the um Departments of his cabinet the um Human Resources pupil services tle and finance departments and that's how I came up with these four proposed um goals and I thought um if we have our goals set for this 2425 school year we can um help support Dr Garrison in getting his goals achieved and he can
181align with our goals and work together more efficiently I move approval of the 2020 2425 District goals a second um okay we have a motion of approval for the proposed District goals by Brian Nicholls seconded by Tom henkins discussion yes um I have a few concerns about this first of all upon reading policy 152 um it's my understanding that this has already been fulfilled through the adoption of our strategic plan which is still in effect until the end of this school year um per policy 152 and its requirements our strategic plan meets each of these pieces for example uh the performance disclosure reports are adopted annually we continuously get those updates through AGR through committee um and also the fact that the goals that I that you've submitted I mean are of course in alignment
182to the Strategic plan which is awesome but it seems it seems redundant honestly um I think that what we're trying to accomplish is is like to your point of cross referencing our plan already kind of encompassed by the plan also in our recent board development and I'm just going to quote our um from Mr Butler um he did say and I said back to him and he confirmed that that was correct uh you know that board members themselves don't make the plan uh further in terms of like how the administration will execute so we have set the Strategic plan it's in alignment with board policy 152 um board policy 161 then for the board member Authority I mean we only have the power as a full board right to act and I see that you've
183submitted these and these were upload Ed we haven't discussed this at all we don't know how our Administration is equipped to meet those specific focuses um and in the past how we've handled the Strategic plan is they've been able to prioritize like here's what we can accomplish for example the the 2% increases I think is what you had for the you which is has been met each year and and that's already been reported on so I guess I guess I'm just like not in support of us like setting those specific goals because we do have a strategic plan um and the last time we did set board goals was when we were in between strategic plans and those three board goals were to prioritize literacy and there were some metrics attached to that student retention
184and staff retention also along with metrics so it just doesn't seem like the board goals that were submitted are are necessary and I think also the the reduction of Staff um retention issues in a year we're cutting almost $1 million also just doesn't seem realistic so those are my thoughts thank you and again this these are are um going through the Strategic plan um We There are 16 different objectives and we we are cutting and um finances and you know looking at the um expectations for our um cabinet members and different departments just trying to streamline and um be more focused every you know these objectives in here are are wonderful objectives each each and one of them in and of himself um I'm concerned that um well as a strategic plan that I don't
185know um how Faithfully we've been updating this and and and following you know going year toe saying okay this you know looking at it um in fact the city of booy they they actually you know produce an annual update so that the public can know what's what's being achieved and whatnot um I know we have our um annual state of the district presentation but um again just to help streamline and focus where you know where what we're looking at this year considering this is a three-year plan sure and just to clarify we we do get those reports and they are published to the community annually because all the administrators board presentations are cross referenced to the Strategic plan and we've seen them in our finance report and we've seen them in our AGR which comes
186twice a year and it always references our goals um more than annually for some of these any anyone oops any other discussion questions Mr henkins yeah I I I really enjoy putting this forward I think as a new board member I like to have these attainable goals that we're we're almost self-evaluating ourselves the board these are giving the board goals and then that way we can convey our message when we do goals for Dr Garrison and his staff it with laser focuses this is a year we would like to see this stuff this is so we can look at this and keep us the board on task and this will change from year to year obviously but on what our needs will be but I like this idea it's streamlined like you use that word
187um but it'll look we can look at this at at the end of the year and go whatever that year ends and say did we do this are or do it do it uh quarterly say how are we doing as a board I think gives direction to admin too Mr Schneider um my concern is is is not not as much with the goals itself but basically the fact that immediately there was a a a motion for and a second for it the discussion is now basically pertaining to whether we should approve these or not and so therefore they are no longer considered a draft document um because of the way that that it's going forward in order to begin to change these would then be uh and having a discussion to move these forward uh
188would include modifying motions throughout it or voting the motion down and then approving it um it um again these are board specific goals and they're not the superintendent's goals because the superintendent's goals needs to be done in conjunction with the superintendent um and actually as a board goals this these should have been done in consultation with the superintendent um to make sure that we're we are um working with things that we can basic we can truly look at and and work with um I agree with um the topics that are here I I think we do definitely need to do that um I'm not sure that the the presentation for example number four um how can we set a goal to reduce 20% uh reduction in Staffing resignations we can really work it to do
189that um um and our Target might be 20% but what how is that a realistic Mark uh um thank you Mr Schneider um yes these um are presented as as such and um when according to Robert's Rules of Order strictly and this is um page 19 from from our Roberts rules and order book strictly speaking there should be no debate on a matter before for a motion regarding the matter has been made so again these are proposed goals and we I'm oh you know looking for modifications if you want to um change them and have um amend them that's that's fine that's why we are having this discussion tonight in terms of um input these are all derived from our own strategic plan that had um input from community members um cabinet members the Su
190the superintendent any other um M leevy your hand is up thank you so much for the acknowledgement um and thank you for referencing Robert's Rules always a great idea um with respect to how this is being handled we could have done something similar to what just happened there could have been a presentation where questions were asked and offered Etc um it has been my experience in my four years on the board that when we talk about board goals or even more broadly board and superintendent goals that we handle that in a workshop environment where everyone can bring their proposals to the table we can hash them out and come um with goals that resonate for us collectively um so I don't want to be repetitive I e a lot of what board member Miller and
191board member Schneider have already stated and for those Reasons I'm not able to support the proposed goals this evening oh and one final point when it is time to vote if we could have a roll call that would be great thank you so much um Mr Nichols did you have want to weigh in on anything I I well I I think I think it's I think it's a great idea I mean this is um you know it's it's just it's just a it's a stair step up up the ladder of the organization um and I know this might surprise you but this is the way it worked for me in Corporate America I worked for a 30,000 employee organization and we had a goal for that whole incorporation that I had to I had to
192you know apply to that that met met the responsib of of the corporation and the stockholders so I think this is I think this is a start to something it's something different and it's it's a good it's a good start so okay thank you um Miss Miller is your hand up a second time or is that from the first time around it is a second time if that's okay um I just wanted to clarify that um I really I wholeheartedly agree with Mr henin's comment about board self- evaluation and we actually do have a process for that where we do set board goals based on um was it the school I forget the school perceptions analytics we all like take a survey and we rate we self- rate and then somebody has come in in
193the past and we have set board goals for ourselves um for example things that line up with the code of ethics um board policy 165 uh number two is like conducting things on an aboveboard basis in conjunction with the full board um that we set policy and not dip into Administration like those are examples of board goals what's listed here besides passing the budget which is of course a statutory responsibility of the board although it's not phrased that way these aren't board goals number two even the balanced budget one talks about how it will be presented to the board Etc and so I mean I guess I just hadn't have to take issue with your interpretation that these specific goals are board goals but I do I do love and fully agree that we should
194have board goals these are not board goals these are goals that we are setting for the administration within a document that we've already formally adopted in collaboration with the community to set those goals um to Mr Nichols Point uh there are there are benchmarking accountability measures set into the Strategic plan which was adopted and it is our accountability to the community and to ourselves already so I guess I just wanted to clarify those two points um you you are correct these are not board goals and I did not present these as board goals these are uh District goals for the 2425 school year and Mr Schneider was your hand up a second time yes um you they were let me go back and look at the posting again but again you know we're talking about
195um District goals that are there um but again being presented without without time for us to have a lot of discussion and debate um on what these items are um and what they should be um and again kind of bypassing the the ability of the board to sit down and spend some time and looking at all of the options and things that are there again I don't necessarily I don't disagree with any of the items um that are here um but just through the process at this point and the way it's happening I cannot support this than thank you Mr Schneider I app I appreciate that um with everything happening in this District right now with the budget with the school year coming up and I'm wanting to finish out Dr Garrison's evaluation so that
196we can start on a better timeline moving forward with his evaluation process it's in in effect this is our Workshop where we have the opportunity a very condensed Workshop where we have the opportunity to discuss and make modifications of what we would like our district goals to be for this year moving forward in hopes of having aligned goals with Dr Garrison the superintendent and with the board any other uh Miss Miller just the last clarifying question um Dr Garrison were like I I guess did you want to weigh in on these since we're setting goals that you're expected to execute thank you for asking um Mrs Miller you know actually can I speak um one of the things that I've I've tried to do is to make sure that we're all you know moving in
197the same direction and you know these District goals are as stated has are in the Strategic plan um I believe we are moving making strides in our strategic plan as it stated you know once I from Once the Strategic plan was adopted um there wasn't any report until I got here and I got here in November and so I I reported the year of my one could say in one year and then I had another conversation at the end of this year so the statements around um there hadn't been any reports there has been reports of course I have reported on the Strategic plan um and that's not to say that you know one may have forgotten or it's a lot in the Strategic plan as as we we we've noted that um I believe
198that these conversations should be had more in a workshop opportunity um it is it is my belief that by doing so we all can you know voice our opinions around what we believe we should be moving towards um and with that being stated that's just my opinion um clearly I have to work at the will of the board um and you know I've always done that and so that's just my goal in that conversation but thank you for asking my my thoughts in this uh again it goes back to again I believe that these things should be worked out in a workshop model where we all can you know of course sit and talk and agree or disagree um as it pertains to where we want to um move our district as it pertains to
199District goals it is important that we note that cuz I am being asked to move these things forward I mean once it's adopted it is it is that's what that's what happens I'm I'm the one that has to move it forward and without everybody's voice at the table it it kind of I would like to have that with even with the cabinet at the table to discuss you know those thoughts you know holistically and so again once the decision is made I have to move those things forward and thank you Mrs um Miller fra in my thoughts Mr hins oh yeah I um I just think it's important that we do this the district goals before we go into session and when we do the goal setting for our superintendent that we have our own
200guidelines and I think that's my perception was that that's what this exercise was so when we made these if we approved these then we had a tool to use when we do his goal setting for the next school year and that's why I thought it was important that we do this before that okay so we've got a motion and a second and Michelle a roll call please can I get clarification on who moved and seconded please oh certainly it was moved by Brian Nichols and seconded by Tom henkins to approve the proposed District goals thank you Megan Miller nay Tom henkins I Brian Nichols hi Amy Ley nay CG Schneider nay Tia Johnson I motion failed okay that brings us to the item of the superintendent contract specifically the um Mentor [Music] Clause point point
201she said motion failed and is it it's it's 33 so it's not necessarily is it failed okay want to make sure sorry thank you yep the superintendent contract requires the board and superintendent to agree upon agree upon a person to serve as mentor to the superintendent it's uh specifically Under The Heading of evaluation in his contract it reads the the the final paragraph reads the superintendent and board shall mutually agree upon an individual to serve as a mentor to the superintendent and such mentors shall be provided at the board's expense to my knowledge um that has the agreement has not been done um after our evaluation in conversation with um Dr Garrison it was um became known that he had sought out a mentor and was receiving mentorship from Brian bustler since last August um
202according to Dr Garrison and so we need to either approve or Dr I mean yeah Dr Brian bu Brian bustler or um decide to find a a different um Mentor I did reach out to Mr bustler twice and um um received an email that he was on vacation and um not taking calls or responding to emails and I reached out to him by phone and received a message that sort and this was um the E the phone call was on July 16th the email was on July 14th and the email or the response to the phone call was s sorry I can't take your call right now so is there a motion for approval of Brian bustler to serve as the superintendent's Mentor I'd like to make a motion to approve Dr bustler to serve
203as the superintendent's Mentor um and I will just add that um he was my mentor and at Edwood college and is a fabulous educator who is like State renowned for his work as a superintendent and as a superintendent Mentor we have a motion by Megan Miller is there a second I'll second uh second by Tom henkins any discussion M ly thank you so much um since it is the board's responsibility to cover the cost of this mentorship services is um is there a reason that information is not included um and and my assumption is that the cost will be picked up from the board once this is approved moving forward um I understand you laid out some contacts um some of that was a little vague and not sure why it was presented um but
204just to be clear since there already is a relationship there we are not going back and covering cost it's from approval moving forward so why I want to clarify that point and two just curious why an amount is not included The reason an amount is not included is because Dr Garrison had indicated that he was receiving this mentorship free of charge um I mean it of course it doesn't cover his his time that he's receiving this and the reason I included the information about the communication is um if we are um having a mentor um it would seem that there would be an intent to have a mentor and an idea that the mentorship is actually happening and if we're paying for somebody's Time Dr Garrison's time I guess I would like to know a
205little bit more about the mentorship other than Dr Garrison states that it exists so just to follow up on that um thank you for providing that Clarity do you have a reason to believe that Dr Garrison is lying and that the mentorship is not occurring and then also it would be it would have been helpful if the cost was listed as zero because I think that's important to to know if we're going to approve um a service that we are responsible to pay for if there is a cost I have not had response from this uh gentleman so I don't know what's happening in terms of the mentorship oh and just for claric that's you know to and think yeah the cost is zero to Brian bustler and just to clarify my question was do
206you have reason to believe that Dr Garrison is lying that the mentorship is is occurring according to Dr Garrison this mentorship has been happening since last August or October and I have no valid validation that this mentorship is happening I'm not saying he's lying I'm just saying I don't have validation that or verification that this is occurring thank you so much for that clarification if Dr Garrison says the mentorship is happening I have no reason to believe that he is lying um thank you also for clarifying that this is not an additional cost to the board um thank you question um I I think Greg Schneider's hand was up first okay just um my thoughts are of course if if um Brian bustler is the mentor that the the discussions between Dr Garrison and and
207Brian bustler are confidential in nature um and that the board has no influence over over what is happening during that me mentorship or the top topics that are being discussed thank you and again I would just like to know that they are indeed occurring uh Dr Garrison yes you know point point of clarification we have a membership with WD just like we have a membership with W um at Wasa and so our membership covers my mentor um so when when we say cost I want to make sure that we're we're very clear that just like we have a membership with um the School Board Association we have a membership with Wisconsin Association School dist administrators um and it's a free it's a free service because we're a member um I want to make sure I
208clarify that I don't want anyone walking away here thinking that we don't pay for our um memberships cuz we do pay for our memberships and that's how this is uh serviced that I've been able to walk into now with that being stated um I appre apprciate everyone's you know thoughts in this um I would like to just note that when I when I read the contract and I saw a mentor there I was trying to go about the cheapest way possible which is this is the cheapest way possible now of course there's a lot of mentors that we can go out there and look for that's 5 10 you know all up in in the numbers and I thought that this would be the way to to go and that it was a free service
209in that [Music] um it's part of the membership and me being quote unquote a new administrator um in this in this in this role so although I do work with other men other superintendant and actually help them this is a space where I actually can get help as well any other discussion Mr henkins I'm just my own personal new board member I just thought this came up I don't I don't like the word lying or misrepresentation but I thought it came up because reading said contract or evaluation it was came to light that he he was to have a mentor and I guess so I didn't I what I heard back from fellow board members was they didn't have any notification that he was getting this so I think it was more a uh housekeeping
210item rather than an accusation correct no this is this is not an accusation it's just you know you know let's do our due diligence and make certain that this is actually occurring and um being fruitful um Mr Nicholls did you want to weigh in I don't know that I can really add anything that that hasn't already been said I think that yeah I think you just made the comment doing our due diligence I it's you know uh I I would just Dr garison I would have just said you know you might have should it might have been a good idea to mention to at the time I guess it would have been board president leie that you know hey found a mentor and you know just let just let somebody know because it's part of
211your contract but anyway that's that's behind that's water water over the dam and we can't change that so no I I got you yeah good okay okay we have a um motion by Megan Miller seconded by Tom henkins um all in favor I I I I I any oppose n that brings us [Music] to the consent agenda typically there is no separate discussion of items unless a board member so requests in which event the item or items will be removed from the general order of business and considered in their normal sequence on the agenda is there any board member who would like any of the consent agenda items removed board President Johnson could we please remove Item B the meeting minutes from July 16th okay anybody else my hand is raised I'm just waiting to
212be acknowledged thank you um go ahead Miss Levy thank you so much I would also like to remove item d as in dog okay and Mr Schneider sorry that was that was left from sorry okay so can I get um approval a motion for approval of the consent AG agenda of items c and e d d was removed so moved second we have a motion for approval of the consent agenda of items c and e moved by Amy Levy seconded by Brian Nichols any discussion all in favor I I any oppose um approval of minute meetings from July 6 Miss Miller yes a 16 that's okay no thank you so much board President Johnson I just was confused under F okay so like if you open up the document and you scroll down to number
213five where it says board action discussion items I guess I just didn't understand there was something highlighted in green that says accidentally deleted Dash need to relisten to the tape exclamation point and I just didn't know if that was in there erroneously or if I was missing context so I just wanted to ask about that so um I had that in there to as like a placeholder and then I removed it and earlier this afternoon um so if it's still coming up that way I apologize um so I removed it and then put in the sentence um basically that Brian Anderson had updated everybody on what happened at the previous two business operation and finance I really thank you so much for clarifying and unless anybody else has such a questions I'd like to move
214approval of the board uh meeting minutes from July 16th second we have a motion of the approval of the minutes from July 16th by Megan Miller and seconded by Brian Nichols any discussion all in favor I I I I I any oppos motion carries that brings us to D approval of minute meetings special meeting June June 25th Miss Levy thank you so much um you know I pulled it because I need to abstain um and I didn't want to abstain for all because of the Rush nature the way that meeting was scheduled I was not able to participate um and I also won't be able to participate in the voting of the minutes okay can I get a an approval of the meeting minutes for the special meeting June 25th so moved second motion by
215Megan Miller seconded by Greg Schneider any discussion all in favor I I I I I any oppose any abstaining I'm abstaining from the vote motion carries that brings us to Future meeting dates the ad hoc finance budget committee meets tomorrow Wednesday August 7th at 5:00 p.m. the policy committee meeting is tomorrow Wednesday August 7th at 5:30 p.m. the next regular board meeting is Tuesday August 20th at 6: p.m. that item nine human resources employee um recommendations are there any open session questions on either exhibit a or the interview dver panel diversity report does anyone have a need to go into close session no but I will note that it looks to be properly noticed per the documentation that we received this evening okay um is there a motion to approve exhibit a so moved second
216motion to approve exhibit a by Megan Miller seconded by Greg Schneider any discussion hearing none uh all in favor I I I I I any oppose motion carries our next item executive session typically the board meets in close session per state statutes listed below to discuss items in this section of the agenda the public is excused from this portion of the discussion a motion may be made and a vote taken to convene the Board of Education into close session pursuant to section 19.85% so moved second motion to go into close session by Megan Miller seconded by Greg Schneider any discussion Michelle can we get a roll call please yes Greg Schneider I Amy Levy I Brian Nichols I Tom henkins I Megan Miller I and tia Johnson hi motion [Music] carried e e e