BASD School Board meeting - June 9, 2025

00125 to order at 6:30. If we could all stand the pledge, please. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you everyone. Um, Nora, if you could uh do roll call, please. Kate here. Rosanne here. Paul here. Taylor. Marlo here. Peter Noah here. Thank you. Okay. Um, next would be citizens comments. Norah, do we have any? No. Okay. So, then we will move to reports. Um, any board members want to report on any workshops or meetings attended? Yes, I would like to. Uh, last uh, Friday and Saturday I spent in Madison as part of the WB uh, board of directors and we had a wonderful meeting. It started out with Jill

002Underly who is our superintendent of uh the DPI and she with her she had um Tom McCarthy some of you might know who he is and a new woman Sarah Noe and um they are going to change the DPI a bit it's going to be I think much more kid-friendly although it is already but I was quite impressed with the speech they gave and then well it was really kind of informal but then we could ask any kind of question we wanted too. And some good questions came up. And then we had some different kind of business. Um government, there was a government relations report, how schools and the government are getting along. Uh they talked about the conference that's coming up. Um new member gathering. Uh lot they have a lot of good webinars

003for schoolboard members. So you can all attend. They're wonderful. And then we have a summer learning symposium in Stevens Point. And that's going to be July 11th and 12th. Wonderful speakers. A great thing. And then we're going to have board regional meetings and all of us can go to that because because I'm the regional director. It's in Burlington. So, and it's at the Vets building and it's wonderful. If you've ever gone, it's it's good. You'll learn a lot of things and meet a lot of people. Uh state education convention will be in January. We've already got some good speakers going to that. In fact, the um exhibit hall is twothirds sold out. there are so many people that want to come to that. Uh the 2025 convention was excellent. I loved it and it was

004very successful. So um I was hoping some some uh school from Burlington would show something at the because last year two years ago they did uh some things from the high school were excellent. In fact, people still asked me about them. They said Burlington has such a great system. I thought yes, let me tell you more. And they also talked about global education and that's something I'm very interested in. So it would be with teachers and kids because you know really a kid can get on their phone or their uh computer and talk with another kid across the ocean and make friends with them. So something more organized. They're working on that. I hope to be part of that. And then they talked about COPA because that's what we all belong to. And they're going

005to have a great conference in Washington DC coming up. I went last year and it was very interesting because we got to meet all of the people who represented us in Washington. It was very eyeopening. Some were really good and then there were others. So, um I learned a lot from that. Um, but I did talk to some people from out of town and one of them was so impressed with Wisconsin that he invited to pay my way and and go to Alabama to talk about education, the kind of things that we do here in Wisconsin. So, I haven't taken them up on that yet, but anyway, um it's it's a great conference. So, I enjoyed it. Um, learned a lot of things from the other schools and they learned a lot about Burlington and

006uh I just thought it was a very very successful weekend. So, thank you Thanks, Roseanne. Any other board members? No. Okay, then we will move on to the superintendence report. Jill, yeah, it feels uh as I was looking back at the updates for uh May, it feels kind of weird because like we've been out of school since May 23rd. So, it feels like a while ago that like some of this stuff happened. Um and then it's funny because some school districts are still in school right now. So, um quite a range of number of days here at the end of the school year for everybody. But, um I'm going to reflect back on what's happened since the last schoolboard meeting. And the um biggest thing to celebrate and give kudos to is all of our

007BASD graduates across the system. So we had multiple different ceremonies depending on all of our programs across BASD with a total of 5 or 500 258 graduates total for Burlington. At BHS we had 253 graduates. At Fox River there was 30. Project Win had three. Pack House had five. And then Wisconsin Connect Charter School of Ours had seven. And so that was the first graduating class for our charter school and again for a total of 258 graduates for um the school system. And here's a couple pictures of them as well. Uh and then at the towards the end of the school year, it's always fun for our seniors to go back into all of their schools as a favorite tradition called the senior walk. So graduates visited Waller, St. John's and Dyer reconnecting with former

008um students and staff across the district and Winkler um uh for all of their schools. So that is pretty cool. We are proud too that we incorporate all of the private schools in town as well in the walk so that all of our students hopefully can get back to the school that they went to as just a little tikeke and for the little guys to be able to see what it's what they get to look like when they uh end up graduating. So, that's always a fun day for everyone across the district. When it comes to our spring sports, those are wrapping up or have come to a close. Our BHS uh track and field team, our girls finished sixth in the conference meet and boys finished seventh. Girls um soccer was an had an

00911 or 9 and 11 record, finishing sixth in the conference. Softball had an 11 and4 record. They're fifth overall. Baseball uh baseball was uh 11 out of 15 overall record and they were sixth in the conference. Boys golf ended up at seventh in the conference and then boys tennis was third in the conference. So kudos and congratulations to all of our spring sports in regard to wrapping those things up. Additionally, we had our um BHS senior recognition night. Um and that was a really nice event that um took place to really honor all of our academic achievements across the school district at at the high school. And we just really want to thank all of those that contributed to this special night. Blackbird Bakery, the Coffee House, Quick Trip, Burlington Coaches Association, the Advanced Culinary

010Students, and then Little Things Coordination Services for the Balloons as well. So, it was really awesome to be able to honor the students and uh focus on the academic side of things for them at that recognition night. Also want to um be able to honor one of our students, Ava Fix. On Friday, May 9th, Ava was honored at the 2025 Wisconsin Conservation Congress annual convention in Ashkosh. and she is one of only four seniors statewide that's recognized for exceptional contributions to the Wisconsin Youth Conservation of Congress. Um so kudos to Ava and also you can see there that is Trent Tan uh one of our teachers uh that supports her and is mentoring her throughout the program. And then BHS HOSA it's our new club that we have at the high school this year with

01160 plus students involved. Um, HOSA, don't ask me what it stands for because I always forget, but it is the club that is focused on No, do you know what it is? Don't mean to put you on the spot. Health profession something, right? It's for students that are wanting to go in the health fields. What is it? Health. Health Occupations Student Association. There you go. So, health ser health services. Um, so, uh, the students there's over 60. That's been a a club that has really taken off this school year. And during nurses appreciation week, uh which was May 6th through the 12th, our amazing hostess students went and visited Aurora Hospital to thank all the incredible nurses and staff there. They handed out popcorn bags that they labled labeled popping in to say thanks. Cute

012idea. Cute. along with handmade cards and decorated this sidewalk with uplifting messages for the nurses and patients alike. So, thank you to the HOSA team for doing that. Also, our BHS students helped with the community garden. Huge shout out to Jeremy Fitch and his classes for building and installing the gates and the panel trellis. So, great work. And thank you also to Miss Laroo and her classes for designing this year's planting plan uh and incorporating all of that work all together with all of our students. We also want to give a big round of applause to Broo Brooke Chilcot, our new uh face teacher this year, our culinary arts teacher, for her amazing work at BHS culinary with the students. For their finals, they had to create some delicious treats that all the students were

013able to enjoy. So, job well done and a great first year in that regard. And then moving on to Carter, our middle school, we had 210 students participate in the eighth grade recognition ceremony. Um, and that is just a a nice recognition as we start to applaud them on their uh ability to to transition over to the high school next year. Um, it was nice to get into the gym and it's pretty cool to see that many people in there. It is packed. um and and just really neat to see. Then over at Cooper, which is our public monastery program, students celebrated the end of the year with bridging ceremonies. Um 5K students move up to levels one, two, and then level threes move on to four, five, and then level six has a special

014ceremony as they will be transitioning over to Carter. dire students. Our fourth grade had an unfor unforgettable trip over to Oldworld, Wisconsin. And all of our traditional 4K students ended the year strong, showing great growth and confidence in their learning. And then our 4K and third grade students are buddies together and they had a nice little program at the end of the year celebrating their their buddy classrooms where they uh engaged in building community empathy and leadership through meaningful crossgrade activities. And then at Waller, the fourth grade students had safety patrol and ambassadors enjoyed a trip to uh Timber Ridge for their thanking them for leadership and work over at Waller. And then thank goodness that the weather started clearing up. This was actually a concern like that last week of school for everybody. Are

015we going to be able to do stuff outside? Um so thank thank goodness the weather cleared up because everyone was able to enjoy the field day on the last uh day or two of school. Winkler. Um, fourth graders also had a great trip out to Old World, Wisconsin. And then the third grade teachers, Mr. Deck and Miss Dumer, took their third grade students to trackside to learn about the technology of movement. While on roller skates, students got to demonstrate friction, gravity, and Newton's law. Thank you to Trackside for offering a great learning experience and a great STEM offering for our students. And then a huge thank you also to the Winkler PTO and all the volunteers for making Winkler's field day a great end to this school year as well. Students had a blast. You

016can see that with those um blowups there on the right. As we start to head into summer, community education department has had over 70 students enrolled in summer wreck. That's kind of like our daycare program in the summer. It's being held at Burlington High School. We also just had Camp Invention, uh, which is a STEM program that was offered at Carter Middle School for students in kindergarten through 6th grade. We had 37 students enrolled and the focus was on STEM and it was um, from 9:00 until 3:30 uh, for 5 days in a row. Really great experience for all of those kiddos that were involved in that last week. Summer school then started today and uh, runs through July 10th. It is Mondays through Thursdays at Carter Middle School as Carter is our only building

017in the school district that has air conditioning. So in the summer it is a vital place to be. Currently we have 214 students enrolled in our summer school. Uh oh, I'm a little behind. Okay, then uh retirement and longevity award celebration. So on May 27th, we had a held a staff breakfast and celebration. Thank you to the BSD Foundation for helping us uh gain some dollars to support that. Uh and at that celebration, we provided staff with longevity awards. So 5year, 10, 15, 20, 25. We the highest award was given at 35 years of service to BASD person still is not retiring, which is pretty awesome. Um so that was really nice. And then we also were able to honor all of our retirees um at the same time. And it was just a really

018great event. And kudos and thank you to Vets Terrace and the Coffee House as well for supporting the event. Um, and just wanting to share that of all of our retirees, if you were to add up all of the years of service, it was 233 years of service to BASD. And last month, uh, I went through the list and kind of recognized all of the retirees one by one. There was only one retiree that had waited to from the last from May's board meeting till now to make that decision. And just want to make sure I'm also kudosing and recognizing Mike Wallace um for his years of service to BASD, 26 years as a building engineer. And he will be retiring this July. So he is of the 11 retirees for BASD. And that is

019the end of my superintendent report. Thank you. Excuse me. Um, moving on to the next item on the agenda will be the consent agenda items which comprise of board minutes, items brought forward from the committee meetings and other consent agenda items. Um, we'll take one motion which will cover the minutes and other consent agenda items. So moved. Second. Motion um has been seconded. Um, any discussion? I do think one large donation to point out is $7,000 donation from Applied Material Solutions in conjunction with the Fast Forward grant that allowed us to purchase a CNC plasma table for our high school going into next school year. So, that's a big um piece of equipment that we've been seeking to be able to have added and just excited to have that um at BHS next year. And

020also um with everything that was donated in the past month totaled about $20,000. So definitely want to give a big thank you to the community um and the uh companies organizations that uh help facilitate that. So thank you very much. Um so I will call for the vote. All in favor say I. I. I opposed. Hearing none. The motion carries. Thank you. Um, now it is items for discussion and information and Mr. Sulic, we'll be starting with uh the district sponsorship guide. Good evening. Uh, my name is Eric Sul. I serve as Yeah, don't forget and you got to talk into it. You can just pick it up, Eric, and hold on to it. Uh, good evening. My name is Eric Sula. to serve as athletic activities and athletic director at Burlington High School. Uh

021new to this role. Uh this is my first year um in this uh particular leadership position. Um and wanted to propose an addition to our sponsorship guide that we currently have um been approved I think for a couple of years now. Uh our sponsorship guide allows um people within our community, extended community, alumni, uh philanthropists to uh name uh certain schools, hallways, weight rooms, uh things of that nature, gymnasiums. Um and generally those sponsorships total in the the five to 10 50 in some cases $100,000. Uh we we currently have a few that are already in place. This is sort of an addition to that. and just uh further explain uh this signed sponsorship guide. Um basically the purpose of it's an opportunity to help offset uh the purpose of gathering these funds to help

022offset some of the shortfalls that we have uh as it relates to activities and athletics. Uh this sponsorship also provides an opportunity for private partners to to sponsor on school district grounds in the Burlington area school district provide a valuable opportunity for both BASD and and area businesses. Uh this is an uncommon practice. Um if you drive through through Burlington and you go past Bowmont Field, you'll see several advertising signs. Um on the back uh on the back or on the front side of the outfield fence there, um if you see on the back of the scoreboard, you'll see Lynch and several other uh corporations and area businesses advertising. You go to Milwaukee Brewers game, uh there's advertising all over the place. Um it's not uncommon to be in high schools. However, it is a

023little bit new to our conference. When researching and coming up with this plan, uh there's not a whole lot of other uh conference schools that that take advantage of it. Uh many of them said, "Hey, it's a really good idea. Tell me how it goes." Um but I think it's an awesome opportunity to extend uh again a partnership with a lot of the area businesses that give a lot to our school district and opportunity for them to be visible and seen on school district grounds. um three big big benefits to this and and you know if approved to move ahead uh with this how I'll you know phrase it to uh the businesses that I go to it's a highly visible offering continuous exposure at BHS. So I'm showing Don Dalton Stadium um I've become

024more aware of it in my role as an athletic director but the Burlington High School very many days out of the week is a 12 to 14 day operation with thousands of cars that go and are not just from Burlington. We have uh we we've had numerous occasions this spring where we've had a soccer game, a baseball game, a softball game, and a tennis match. And they're not all from Burlington. They're come visiting schools, whether it's a conference or non-conference game. Thousands of people go through that parking lot. And it's not just during the school year either. Uh you know, I'm still working in the office uh through the end of June. see a lot of cars pulling in and out from community education, various camps that we offer, and majority of them are Burlington

025residents, but some are from extended communities like Waterford, Lake Geneva, um even as far east as as Wistoa. Um so it's an area that as far as a business goes putting up a sign, highly visible up all year round. So it's also an opportunity for Burlington surrounding areas for viewership. So, uh, you know, as far as people coming in and out of the stadium looking for a place to go after the game to get have a bite to eat or whatnot, you know, signage opportunity there and also is an opportunity for, uh, businesses to provide a positive relationship with Burlington Area School District. Um, I know, uh, when I see some of the signs that I see around stadiums such as Bowmont or I hear an advertisement for Lucky Star, hey, 10% of proceeds are

026going to go to the school district. To me, that's kind of a positive relationship. something I generally and I know a lot of people in our our town uh take advantage of uh continue to promote that positive relationship. Um signage uh working with Jess uh Warren on this and getting quotes on it. Burley signs quoted us uh doing a 4 foot by 8 foot sign at $275. Um we're talking initially as a two-year agreement. Uh I've seen some agreements uh when looking over a union growth plan they do as many as five years. just kind of get this started and since it might be a very fluid list of of people that choose to do advertising at the Lynch complex, uh looking at an initial two-year agreement, places that we target these signs. Um there's

027a there's a number of places that we can go. I thought we'd start sort of small, just working at BHS uh on the back of the grandstand, probably the most visible area in the parking lot. Uh we have a significant grand stand, can seat up to about 3,000 people when it's when it's packed. um putting aligning the signs the 4x8 signs on the back of the grandstand not to interfere with the Don Dalton facade that's in the front but stretching that all the way down all the way back um adding logos to that as far as working with businesses in that is something that Bley Signs do does a great job they're they're not new to it they've been doing it for a long time uh working with trying to put their corporate logo obviously

028we'd have to okay the logo before going up uh but again it' be an opportunity uh for them to advertise in a highly visible area. We as a as a group we met. We didn't we kind of came around to some numbers. Um but as I try to do with some ideas that I have, I I've asked, you know, some some area businesses, hey, how much would you pay for a sign to be up there? And it was a varying amount. Um so I still felt like we needed to put a little bit more thought on on what we'd be asking. The idea would be that it be at a price point that would be inviting but not too low, but certainly not too high. You know, we want to put up a number of

029signs, not just three or four. um concession stand. Generally, people go to a contest at at Burlington High School, uh they're going to the bathroom or they're going to the concession stand at some point. So, as a hightraic area on on the grounds would be another opportunity for uh to sell signage there uh on the concession stand under the scoreboard. Uh again, highly visible. A lot of people's attentions are directed to uh to the scoreboard uh throughout the game, whether it's a soccer game, a football game, a track meet. Um people drive past it. um or I'm sorry, walk past it as they go into the back of the complex as well. Uh that would be another area that we could u put signage up as well. Uh the team rooms, uh we have across

030from the grandstand, we have two large team rooms where teams can go in at halftime, so I'm using it as a kind of a staging area before an event. Um very visible from the grand stand, very visible around the track as well. Um there's actually more more area than I put up here, but that would be another area that we could put up signs as well. And then the press box. Um probably the price point on the press box might be the highest of of all the other areas that that I've spoke about. Um this could be one large sign. It could be broken up into four signs. Uh these signs will be put up. We would be responsible for putting them up. Uh we would be responsible for maintaining them. The great thing about

031these signs is once you put them up, it's not as though they're made of a like a plastic material. It's a heavy duty material. Um, if you've driven past uh the lynch sign that we have, it' be a very similar composition of that sign. And once they're up, they stay up. And uh the two-year agreement would be an understanding that the the corporation or the business that would contribute to it uh would be responsible for paying for the sign and then the the first year fee and then it would automatically renew every two years. they could pull out of that agreement if they wish to at any point. Been my experience with talking to uh the gentleman that that does the signs at Bulmont Field. Uh he says he's had some of those those businesses

032for the last 15 20 years. Uh they they know it's a very visible area. It's a good partnership as far as having that. And I and I asked him, I said, you know, if we're doing something like this with that interference, he says, you're on the other end of town. He said, you'd be surprised at how many people would put signs in both locations. Um, other targeted areas, this is a school district, uh, you know, addition to the sponsorship guide, I simply brought up the high school, but other areas that you could put up these signs would be the tennis courts, uh, our softball stands or baseball stands that are on campus, uh, BHS potentially BHS auditorium, which is spitballing ideas. I don't know how good a fit that would be or if that's something

033we want to do, but it could be a possibility. uh near the not on but near the FFA greenhouse uh that we have that's right next to concession stand. Uh we could also put signage up around the softball and baseball scoreboards. You can put them up on the file pulls. You can get really creative uh with some of the ideas here. Um and then you could also put it in the ground fencing that you see around Carter around most of our elementary schools and certainly up at the high school. Where does the funding go? It can go into a lot of different areas. I know working more directly with buildings and grounds, uh, they do an incredible job of keeping up a facility that, believe it or not, it's already 25 years old. I mean,

034there there's there's it's it's it's hard to believe our high school is 25 years old. I still hear some people, it's the new high school. I'm like, it's a high school anymore. And, you know, this is a credit I'm not just saying because Jess is here, but it's really a credit to our entire buildings grounds. got numerous compliments this winter into the spring of when they come to our building how impressed it's wellkept and the grounds are well kept. I think we have an out I think we have one of the best complexes in the conference really and in the space that we have out there but it does need to be maintained. Uh the maintenance the improvements to the baseball and football uh fields uh take a lot of time uh and a lot

035of that is not necessarily budgeted for. I mean, I'll be honest with the the the solution there is probably turf, but that's not something that's going to be in our two-year plan here. Uh, also the football field and the soccer field, even though they are turf fields, they do need to be maintained. There's certain things that you want to promote the longevity of that field. There's certain maintenance that you have to do. Uh, the football and soccer field also have grass practice fields. Um, even though the lion share of the time that's used on the foot on the football and soccer field, a lot of people are vying for that time. If they're not on there, they're practicing out at the practice fields that there's a noticeable areas that probably need to be improved upon

036through some improved landscaping and whatnot. Uh, yearly maintenance of the Romo field, like I brought up earlier, uh, there's a brushing of the field that goes on to keep the the evenness of the rubber. Uh, that's an expensive process. To be able to purchase a machine that we could just do it in-house would be a a considerable cost savings for us. The sound tower in our press box is as old as that press box is. Um, and when that goes, that's going to be an issue. Um, and that's not going to be a a small expense. Um, I think it's an awesome awesome thing when we have our graduation out on out on the field, but the sound's a big part of that. Um, make sure that our sound tower is intact. Um, storage building

037here at Romo Field. Um, as we have grown in that building, so has our programming have grown. Uh, you know, as we try to reorganize some of our storage areas, the ability to take some things out of our cage area and put into an exterior shed uh for for baseball, for softball, for football, a lot of our outdoor sports to have one large shed for all of that uh would would be advantageous for our athletics. Um and then also somewhere down the road start looking at um you know we live in Wisconsin. This was a really difficult spring. A lot of missed practices, a lot of missed games, rescheduled games because of our grass turf. There is a reason why it's very common in the upper Midwest that a lot of programs move into sort

038of a turf infield. And if this could help with that particular expense down the road, um I think it would be worth looking at. And again, this is an addition to our our current sponsorship guide. Um, again, it would be something that, um, if we feel as though it's a good thing, we would want to move forward with it as as quickly as possible this summer yet and look to get signs up there um, starting with our fall season. Anybody have any questions? I just have a comment. I I really don't like a lot of signs. I think you mentioned that we have a beautiful facility here and when you go along and all you see are a bunch of signs like in front of something, it just takes away from the facility as it

039is. And I think we should be able to get money another way than just these signs upon signs upon signs. It's I I don't care for it. I don't care for the idea. Even Wrigley Field took some down. Sorry, I'm a Cub fan. But, uh, they had put some real too close to the some of the walls and they they took them down because people said takes away from the beauty. So, I like that you laid out your plan and it looks nice. some of the stuff. I'm not opposed to the signs and I think it's a a good idea to gain, you know, some money for the district, but I also don't want to see them on everything. Um, I want it my my idea is is similar to what you have, but I

040just don't want it on every building, every piece of square inch that we could put a sign. That to me would look tacky and not not you know a well-laidout plan would be nice like you have but I don't want to cover every square inch of the of everything. You had mentioned um the possibility of placing some signage at Carter. What would that look like? Potentially on some of the fencing around Carter potentially maybe you know I I'm not exactly sure. I was my I was more in the path of of the high school just because I that is such a kind of a home for for a lot of the things that we do in our school district. Um if there's a a large concert, it's held at the high school. If there's a

041concert that needs to be in the auditorium, it's held at the high school. So, um that that's a great question. I don't necessarily have a clear answer on, you know, looking at some of the fencing that we have around the soccer field that's up here. That could be a potential area. Um, not I didn't put near nearly as much thought into Carter in our elementary schools as I did the high school. And the $275 cost that you had indicated, is that the cost to create each sign? Correct. Okay. Yep. Any other questions? Is this something that you're looking to roll out starting this next this upcoming school year? I'd like to. Yeah. Yeah, in a time frame where we're needing to figure out ways to generate revenue, this is a really um pretty simple, easy

042way to go in that route. Um I do think that as a team, we absolutely also hear you on the desire to not have it look gaudy or right like we want it to look nice also. So know that our team is discussing that um quite a bit because we too uh realize that um when going to Kennarine School District uh they have ad advertisements all over the place and it is very um subtle um but you can definitely tell that they are working well with the businesses in the area to try to assist with some of the costs that come with education but also the extracurricular side of Um, so and when I see it, I don't think it looks um overwhelming. They did a nice job on their placement and things like that.

043So that's absolutely what we'd be thinking about too. In terms of um pricing for the locations, um I know you said that you talked with some of the businesses to get an idea. Um, are you and the team going to like kind of set price points or is it going to be like an ongoing conversation? No, I'd like to meet with the group one more time before we put it into a final okay draft. For instance, the the signs you see in front of you, the ones on the grand stand, I initially came in with a just an example of $750. Committee came back with 1,500. couple of people I spoke to was somewhere in between, you know, and full disclosure, this is the first time I've ever tried to sell signs, you know, and

044trying what will look honestly like we put these signs up would look not great in my mind, two signs up there as opposed to 12, you know, it's that looks like a project that either was not sold right and that's on me or is not priced right and that's on all of us, you know. So thinking of that and thinking ahead, uh I wanted to put a little bit more thought rather than saying something than, oh no, we're going to put a different price on it. So yeah, it will arrive at those numbers shortly. Um you know, uh depending on vantage point. I mean, you could argue that the vantage point at the grand stand's probably the most visible of all the areas on campus. However, what I would say, you go inside the stadium

045and now you have a captive audience where there attentions on the game, but it's also attentions on the sign. So they're in a seditary environment where they're sitting at the game and they're, you know, looking at the press box or the team room all the time. So, you know, you could potentially price that a little bit higher um as well. And again, this is not naming rights. Uh this is simply advertising. We're not renaming fields or anything like that. It would be just simply creating a partnership with some of the businesses that we have in the community. And I can I can I can certainly understand being gaudy. I don't I don't want the the area to look goddy either. However, I do know in this day and age of of things um we have

046to get creative and that creativity has to come from building people, you know, building partnerships with these with businesses and corporations. Um I I guess I'll be you know where I got a lot of this is was kind of what Jill had mentioned about Kettle Marine High School. Um two years ago we played a playoff game at Culver's Field. uh significant amount of advertising went into that. Um I talked to their athletic director that summer, two summers ago when I was starting to train for this position and that's essentially what he does. He he privately fundraises for their athletics. They said they basically had put and I'm not advertising this something we should look to do, but basically Cutter Marine looked at him and said, "Your job's to fundra because anything that we add to

047our campus is going to need to be privately donated." and that's how they've tried to fund it through there. Now, they're a little bit, you know, different economics in that area, uh, uh, you know, southeastern Wisconsin, but at the same time, um, I think there's a lot of partnerships that could be created with this as well. Uh, our our girls softball did seem did something similar. They didn't necessarily put up signs. They put up a couple of banners with advertising and I think they had about 25 sponsors. I mean, it's goes pretty quick. people want I think people would want to be part of this group to initially go. I think it might be a like we might run out of areas to look tactful. Let's put it that way. So the other thing too

048to elaborate on your question a little bit too Noah is our thought process was to only go with a two-year kind of uh contract with people initially so that we can learn from the first two years on where were we right on the dollar amount? You know what I mean? um and then not uh tie us to really long contracts so that if we do adjust numbers with inflation over time that we can do that too. So um ensuring that it's not a 20-year commitment at a certain dollar amount like we don't want to get into that. I also don't want to price out, you know, a a group that may not be at a high figure amount business like that would be attainable by a lot of local businesses that that may not be

049as well. Like they want to contribute, but they they may not be able to afford a $5,000 sign. They might be able to afford a $1,200 sign. So So I did just look up Kettle Marines facilities and I mean I could go with that plan. And that looks pretty nice to me. I mean, it's it's laid out pretty well. Yeah. So, I mean that that So, they're kind of It's one of my field trips this summer to get back. So, if we could get some pictures of that, I think that would help. Sure. Because that kind of shows what you're kind of planning to do, I think. For sure. Want it to be tactful, of course. Yes. Yeah. I mean, driving past, you know, Jess had a lot to do with it, but we have

050the the Lynch complex sign out there. And granted, we're not going to put up lighted signs, but it looks pretty sharp. I mean, obviously, they incorporated our color scheme and whatnot, but I I think it looks I think it adds to the facility, doesn't take it away, you know. So I was just going to ask would the plan be essentially to encourage businesses or indicate to businesses that if you are going to participate in this it needs to be within the orange and black. Are we going to kind of drive that to help? I would I would love to be able to do that. However, there are probably some restrictions as far as copyrights go and things of that nature or businesses may not be able to agree upon them. I think that's a good

051question. um you know, we could come into a color scheme, but if that's going to negate some potential donorship, I don't know if that's wise to do that as as far as like if we're going to give them a lot of restrictions on what they can and can't put on there, it's going to be very easy for them to say no because they're going to want to see like if it's if it's if it's my business, I want them to know that it's my business, you know, and they may have their own stamp on that. So, as a marketer, I will say that because our lead color is black, which is pretty great. Most businesses would embrace a black logo, a black version. Many of them have one. Sure. So, that might be something to

052consider. And it might also be something that gives businesses the chance to express their identity, but still have it fall, you know, be a little bit less a lot of color everywhere. So, suggestion, right? We I think we have a good color scheme to work with and you know maybe just try it out and see. I agree. Orange and black are the two best colors. So, right. We've had some conversation too, but we haven't finalized the thought process on it. But how does each sign it be good if like you can tell on these signs there's a little bit of orange and black almost like on the edges. Um, so not necessarily that it would be exactly that, but something that ties every sign together so that it looks uniform with our colors on it.

053Um, is, you know, we're still working out that, but it's more so this is an item for discussion for tonight. So, I was just wanting to bring this to your attention that this is something we're wanting to move forward with and be able to continue working on. Um, and just want you to be aware that um, this is something behind the scenes that we've been having conversations about. Cool. Anything else? All right. Thank you. Thanks, Eric. Okay. Next item is the BASD Foundation endofyear update and Aubrey will start. Nor's working on it in the back. Use your Just use your muscles, girlfriend. I think I'm Am I short enough that I can leave it there? Yeah. Ha. Okay. Is that you? Is that your screen? Is it? Yep. So, let's see if this trees. Um,

054but it's not showing. It is my screen, but it's not the screen that I need to see. So, let me Yeah, it's over. It's over here, but it's not up there. I don't know. The trees go back. There we go. Yep. Innovate. No, that's not you have like the screen locked. Is it this? I have it up here. Oh, where did you get it? Yeah, I shared it with Nora. I can send it to you really quick. I'll share. It's on the agenda, Jill. If you click that, the PDF shows up. Nope, I'm in there and I don't have it. I had it at first, but then she's gonna share quick and then if you can share it with me. Nora already has it right here. If you go to the here and it's the

055first box. Why is it up there? I don't but it works. I did just share it with you through your email, Jill. Okay, copy. This is it. But why is it not? Yeah. Hold on. I got it. I got it. There you go. Nice. Good job, girlfriend. Yes. Okay. I'm Aubrey Thompson. Um, and I'm here representing the BASD Foundation. Um, we'll just do a quick reminder of who we are. Our mission is to support equitable access to educational and extracurricular activities. uh opportunities for the Burlington area school district community by providing an access accessible centralized donation platform. We envision a vibrant community where sustainable funding ensures every student has equitable access to highquality educational opportunities, fostering academic success, personal growth, and strong connections within the Burlington community. We do this through our core values of

056benefiting BASD, collaborating, collaborating creatively with the community and the district and by being fiscally responsible. So tonight we wanted to give an update on how we have done those things over the past year um which was our first year we established in July of last year. So um this is our board. Some of us are here tonight u myself, Aubrey Thompson, we've got Paige Carav, Piper Howell, and Nicole Briggsen here tonight. And then Molly Souza is also on our board. So last year when we started this, we made up some goals in collaboration and conversation with Jill. We said, let's let's shoot for about 50,000. You know, 25,000 for student sponsorships and 25,000 for whatever else comes up. And um quite frankly, we me personally, I was like, this is crazy. This seems like a

057really a lot of money, and I'm sure let's do that. Um, we hit that. We passed that. We were able to um raise 65,220 in our first year, all from community donations. So far, we have um had 135 individual donors from the community um many who have repeated their donations to us. And then we have 37 founding partners which is um a special program where they can donate above a certain amount and be listed um get some advertising on our website um and be listed as a founding partner. So far we have um given 4,000 40,000 gez 46,84 to the district. There is $10,000 that is I'm a little bit in limbo. it is earmarked to come to you guys. Um the high school um tech edge department qualified for a grant that required some

058matching funds from the community and so we have $10,000 of those matching funds that we are holding and just waiting for the tech department to say, "Hey, send that over and then we will release those funds over to you guys." Um there's something with the way the grant works. We're just waiting for the go-ahad to give that money up of that. um $46,000 that have come to the district, $9,55.50 have been for student sponsorships and we were able to sponsor 90 individual students this year. So that feels like a huge accomplishment in our first year. Where did that money go? I mentioned those student sponsorships. So I'll talk about those first. Those can cover um registration fees, course fees, and activity fees. So, these are families um with financial um limits who have completed an

059application and asked for funding and we were able to approve every sponsorship request that came through this year. We were able to fund. Um they not only qualified for funding, but we had the money to fund those. So, that was really awesome to not have to turn anybody away. The community really stepped up. Every time we said, "Hey, we have more sponsorships." The community gave and helped us meet those numbers. In the month of May alone, we sponsored over $2,000 for 8th grade and 12th grade graduates so that they could be able to participate in graduation activities and clear their books before they moved on to other things. So that is really exciting and that um too is obviously a huge benefit for those families because many of them would not have been able to

060I think pay those fees without our support. But that also is a benefit to the district because you know with the budget plan being that we had to raise some fees to meet some numbers part of that is people have to pay those fees and so that's a mutually beneficial um avenue that we have. A lot of our other donations came in to support specific clubs or organizations. We would get um community members saying, "Hey, I talked to the adviser for this club and they said they need money for this. Here it is." And we would just funnel that through. With BASD Foundation being a 501c3 nonprofit, that means that there's a tax benefit to donating to us. So businesses are really appreciating that they can send that money to us, know where it's going,

061and get that tax benefit right away. Um, and then as it was already mentioned, we also um were able to Nora had reached out. She said, "Hey, we want to try and raise some money for the BASD retirement and longevity celebration. Can you be a conduit for that?" And we were happy to do that because again, it allows donors to get that tax um recognition. We also donated a lot of the all of the remaining funds that have been donated went to building needs and these were needs that were identified in collaboration with school staff. Um a lot of times staff would reach out to us and say, "Hey, we have this request. We have this need. Can you help us?" And then we would have to kind of look and see what made sense.

062What could we support? Um so we did a large variety of things. um big furniture like um the choir risers that Mr. Stoton just um he earned a grant for it. He reached out to a couple community organizations and said, "I still need a little bit more money." Um so BASD Foundation and Music Matters were able to get him the rest of that money. Um then we also did project- based learning materials, calculators, art supplies, storage furniture, flexible seating for different buildings. Um and some other things that just community members knew through collaboration with school staff, hey, I know the athletic department needs these exercise bikes. Here's the check for that. And that money went through us to the to the schools. Um and then there's just that comment about that grant funds there as

063well. And that leads us to where are we going next? Um we got a lot of requests this year. Once people found out about us, we were getting emails left, right, and center of hey can you guys fund this? Hey, can you guys fund that? And we have decided that we want to shift to responding to those through a grant application program. So that is what we are working on over the summer. um rather than last year we did what we were calling spotlights where we would say hey we have this need and we have this target and we're trying to individually raise money for that. Um we want to move to where we have a pool of money. We get grant requests and then we approve grant requests over the course of the year

064just like we do with sponsorships. So that's what we will be moving towards. And so we will be working to establish a network of monthly donors who give a small amount month or a large amount, whatever amount um on a monthly basis, automatic giving. Um we want to continue to grow our network of support from the community which has been outstanding. And even even with that, you know, there are still a lot of people that don't know about us yet. So we're working hard to get our name out there. Um, we hope to host an annual fund, uh, at a fundraising event that will become our annual event and then, um, it would be really awesome to continue to see that number of student sponsorships grow and continue to support families in that way. You

065can find us at ww.bassoundation.org or on social media. Um, that is where we do most of our um, requests. the donation link is on everything and that is where you'll see what are we targeting funds for at that moment is going to be on our social media and we just wanted to um thank you guys for your support and partnership. There's been many conversations with Jill, many donation checks that have come through and been approved. So, we just really appreciate the opportunity to support the school district in this way. Thank you. Thank you for all you're doing. Thank you all of you. Um, what have been the um the hours put into this? The clerical hours, I'm sorry, better yet, the admin hours. Yeah. So, we um up until this summer, we met monthly as

066a board. Um, part of that was obviously reviewing the money that's coming in, making sure it's going where it needs to. Um, and then also identifying future focuses. we had to lots of discussions about, okay, here are all the requests that have come in since we met last and which one do we pick to try and raise money for. Um, and then in addition to our board meetings, we have a couple community volunteers who meet um as our sponsorship review committee and they um use our um guidelines to approve the sponsorship committee um the sponsorship requests. So, we have a couple community um volunteers that do that. Um and then you know we leave every meeting with tasks for us individually to do in between lots of marketing events um networking events that we go

067to any we have tried really hard this year to be at as many community kind of events as we could get a table at or as we were available. Um with the five of us that gets a little tricky to go to everything. Um we've been really blessed with the the response from the community. There have been a few organizations that have said, "Hey, we're doing this fundraiser event and we're going to give you the funds." Um, a local dance studio said, "I'm doing celebrity bartender and I'm going to give you guys the money." Wonderful. Thank you. Thank you so much. You know, that has that has happened a couple of times where people have said, "I have this opportunity to raise funds and I'm going to give it to you guys. What what is

068the focus right now?" Um, so that has been really awesome. Um, and then we still of course try to have one of us go to that. So to put a number on it, I don't even know. Um I couldn't I don't want to find out the number. Is that unlike the I mean what I put in a Yeah, I would say it's similar or more to schoolboard. I mean when I yeah when I was doing schoolboard and we were having workshops in addition to the monthly meetings I would say it's at least that if not more. Cool. But we hope to make it less. Yeah. We're hoping to make it less. Yes. And that's that's what we hope to do with the grant process. um because a lot of our time was spent on bringing

069together all of the various requests that have come through and kind of narrowing it down to what what can we do? Um and so if we do the grants, then we'll spend we'll have a grant review process and that should streamline things. Okay. It's a lot of work that went into them um the funds that you were able to raise. So definitely appreciate it and very good work and thank you. Awesome job. definitely come a long way. Yeah. From that first meeting. It's really good to see. Um I was just looking at the teacher wish lists and I like that you linked it to Amazon because it makes it really easy. Yeah. And the teacher wish lists um I that is something there have we don't have any data on like how many of those

070wish lists got filled because it goes directly through Amazon. None of that money actually was coming through us. That was just our initial way of saying we've got to do something to support staff and um we're hoping to move then towards with the grant staff can make those kind of specific requests of hey I want this training hey I want this uh the my classroom needs this furniture or our building needs these kinds of things and it'll go through that process and we plan to work with administrators you know we don't want to um circumvent any processes that the district already has for how staff are supposed to request needs. Um but um Rod Stoton's request was really great when he reached out to us about the coral risers. He was like, "This is what

071I've done to get the money. This is how long it'll take for it to be in the budget. This is the other things that I've tried." And that's kind of the formula of what we're going to be looking at of what are the barriers to getting this need met and how can we get past them. So, there have been times where we have said, you know, we can't meet this need, but maybe there's a different way to get it done. Um, and we plan to kind of just keep doing that of just trying to use the community's resources as wisely as we can to get everybody what they need. Okay. Anyone else? Thank you. Thank you. Thanks. Awesome job, ladies. All right. Next item is um ongoing policy review first reading. Paul, yeah, the team

072and I met on June 3rd for these policies. Um basically the first policy is policy 8510 and it's on the wellness. Um this one was a very large policy that we went through. So, this is just a quick synopsis of of what we looked at. Um, if there's any more questions, we can go more in depth, but the policy was updated to include Department of Agricultural's required non-d discrimination statement. And then also, um, there was a reminder that under the heading policy leadership, at least one of the choices for the compliance was needed. Um we we and the district also being the experts picked the items that were in the policy that aligned with our practices um along with ensuring that it aligns to state and federal laws. Policy 8531 is the free and reduced

073price meals. Um this was also a revision. It's incor it's updated to incorporate the additional federal regulatory requirements regarding student participation in the free and reduced meal program. Policy 8540 is for vending machines. It was updated to include the department of agricultural's non-discrimination statement. Um, most of these policies I'm going to talk about, the main update was this Department of Agricultural's non-discrimination statement. Uh, policy 8550, which is competitive food sales. Same thing. It was updated because of the non-discrimination statement. Um, and then policy 8680 is for transportation services contracts. uh it was updated to add language that was previously in policy 8680 but since it was rescended they had to be added to this policy and that covers um the policies that we had revised. Thank you. All right. So under items for action, we'll

074start with um buildings and grounds. Um and we have Mckinry in um I'm sorry. So and this will be um talking about or presentation for the 5 to 10year capital improvement consult or consult contract proposal. Yeah. Okay. So, just a um quick uh reminder uh to some of you are on the buildings and grounds committee and some of you are not. So those on the committee, this will be a little more um knowledgeable to you in regard to the why behind this and we'd encourage you to pipe in and be able to share also. But Jess, uh, director of buildings and grounds, we'll start out kind of refreshing everybody with what we're doing here tonight, um, in regard to why Mckinstry is even going to do a presentation with you and then we'll hand it

075over to them. And then as always, uh, during the presentation, if you have questions, like feel free to ask, interrupt them um, as they're here to make sure that you understand what it is that we're asking for. And know that at the end of the presentation, we are looking for a motion for approval. So, we've uh been looking at a contractor that can get do a facilities condition assessment for us. And what that is is they take a deep dive into all of our buildings, all of our equipment, roofs, flooring, air handlers, and all that type of stuff to kind of let us know how we're doing, give us grades on all of those things, and help myself and Jill um budget and plan for the future. Um so, we looked at three different vendors.

076We looked at CG Schmidt, Nexus, and Mckinstry. Um, the other two vendors wanted to kind of get our work in the future. So, their goal was to give us the assessment for lesser cost, but then wanted to do our work in the future. So, they wanted our bigger projects, any referendum work. Um, anything that we would do, they would be coming back to us asking to do those projects. Um, we didn't want to step on some of our local businesses that do help us a lot, that do a lot of our work. So, we opted for uh not going with those two companies. They do a a similar similar process. They don't have as nice of a um dashboard and a way to um analyze the data. They could do the same data collection, but

077the analyzing the data and the partnerships that we have with our local businesses, we didn't want to kind of go that route. So, that's why we reached out to Mckinstry. Uh this has been a process that's been ongoing for three or four months already. Um, we've had several meetings with them. Jill met McKinstry at a superintendence conference about six months agoish and um, that's how we met Chris. So, they're here to give us a presentation. Like Jill said, a few of the board members are on the buildings and grounds committee. They've seen the slides and they've also seen the presentation. Um, they're also going to show us the reveal program, and that's kind of a a great program to analyze and budget and show us what our needs may be moving forward, so Jill and

078I can make better decisions on what to do throughout the district. So, this is uh Tyler and Chris with McKinstry. Thank you, Mr. Warren. Good evening, everyone. Thank you, Dr. Oshlagger and members of the board. My name is Chris Jones. I'm a senior account executive with Mckinstry uh based in the Madison area. So, thank you for having us tonight. I'm going to provide an overview of the services that we are proposing for the district to do your facilities assessment and then as Mr. Warren mentioned, my colleague Tyler will actually go through the reveal capital planning dashboard to show you what it actually looks like live. A little bit of background on Mckenry. Uh Mckenry has been in business since 1960. We do have a national footprint footprint with approximately 28 offices nationwide, 3,000 employees and

0791 billion in revenue privately held. Uh our Midwest regional office is located in Madison. So we have a big group of consultants, many of um if approved will be working on your project here at the district. Also have consultants based in the Milwaukee area and Chicago area. So we can pull from that entire team to support to support the district. So many of the clients that we are currently working with and we'll we'll share um a logo slide of some Wisconsin districts that will look familiar uh to the crowd here. But what they share with us is that their facility assessments that they've done in the past and invested in consisted of deliverables that were provided in anything from a three- ring binder to an Excel spreadsheet. So getting digital, but the these formats were

080very difficult uh for the building owner. i.e. the district to actually be able to incorporate the results of the study into your day-to-day operations. So hopefully you'll see with our approach, our goal is to provide um and help the district adopt and implement a datadriven approach to capital planning and facilities planning much like the district already does on the instructional side. So um this the intent is now you're seeing a screenshot here and we'll show it to you live but the capital planning dashboard is actually a living breathing dashboard that will stay up to date. So our goal is that you don't have to do a facilities assessment again in the future. We will also provide support along with Mr. Warren and his team to keep the database updated so you can make decisions year

081after year and pro and um choose with our assistance the most critical projects to address. [Music] So why is it important to actually collect detailed asset data? So what you're seeing here is a graph. It's actually a client that we're currently working with. So we engaged with them. They shared with us that their long-term budget for facilities was a little bit less than 22 million. After we collected all the data and built this into our reveal platform, we actually informed them that that their actual need was was twice. So it was 2x of what they had planned for. So, not that they're going to get all of that budget because we know that budgets are tight. U but what it does help you do is uh prioritize the most critical projects to address and optimize

082the available capital budget that you have. We also will focus in our support role with Tyler and his team to uh look at those projects and those assets that if they fail, they're going to impact students coming to school. So, we understand I think another presenter talked about wish lists that happen. I've talked with Mr. Warren about this. We know that does happen also in facilities as you know the community and people want to do certain projects and I think in K12 districts that's always going to happen and I know that you want to support the community in that but we will provide the data to Mr. Warren and his team in the district that will say understood we can have that discussion but we really have to address this project or in the heating

083or cooling season depending on which assets school will be closed. So we'll focus on those priorities. So capital planning support. So after we collect all the data and we build out the uh reveal database for BASD, we will begin our capital planning support role. Our our primary role in this is to assist the district and Mr. Warren and his team in making sure that that database stays updated over time. So as projects as you we help you choose projects and those projects are completed an asset that may be 25 years old like a roof gets replaced we will update that so the 10-year future plan will reflect those changes that have been made and the replacement cost. So it's it's something that stays it's dynamic. It doesn't sit uh static over time like it would

084in a three- ring binder. Um, in addition to that, we will help, like I said, we'll help you prioritize uh projects because we know that there's a lot of um things that people want to do. So, we'll, this absolutely has to be addressed. Um, depending on whether the district is looking to leverage something like fund 46 or put money towards other things, we'll help you optimize that budget so you can maximize those dollars for the district. So, we work with quite a few K12 districts in Wisconsin and actually nationally. And some feedback that we've gotten from our customers is that with our services, we've helped them, you know, bridge a gap in terms of how they've done, you know, things like master planning and construction projects in the past. So, we understand that, you know,

085master planning involves a lot. So, you're setting strategic priorities, you're actually looking at things like educational adequacy, you have large capital construction projects. Um but the difficulty that our clients have shared with us is that that information although very important it does not translate directly into operations in terms of what Mr. Warren and his team have to do to optimize the buildings that the the students are learning in. So um hopefully our services and the data that we help the district collect and put into the reveal capital plane database that strategic facilities planning actually will get you detailed asset data and this will actually be transformed into the maintenance operations and practices that Mr. Warren and Mr. Frell do. So that data will actually be used in in different varieties not only to give you

086a long-term plan but help lower your operating cost over time. So in um working with um Dr. Slagger and Mr. Warren over several months, we presented uh two options based on many conversations and discussing the specific assets that you wanted to include in the 10-year capital plan. And we presented two options and the feedback that we got from the district is that they intend to um to choose option one. Uh so with option one there we have um an investment for setup plus year one of service. So we'll be collecting all the assets for all the facilities in the district and building out that database and we'll show you an example of what that dashboard looks like here. Once that's built we'll provide capital planning support for the remainder of year one and then you

087can see in year two and year three we are then primarily helping you keep that database updated and helping you uh uh package projects. I think Mr. Warren mentioned one of the reasons that we were selected is that we as an independent third party we are providing data to the district. You will be we'll provide scopes of work in terms of the projects that need to be done and then you have the option of taking those and bidding those out to whoever you want to do that work. So we'll just provide the data to support those projects. And then finally, uh, we just wanted to share, um, some districts that we're working with here in the state and one in Illinois on this very same process or that we're proposing for Burlington Area School District.

088And with that, I say thank you for your time and I'll turn it over to Tyler for the demo. Thanks, Chris. Um, as Chris mentioned, my name is Tyler. I'm a program manager with McKinstry. So my bread and butter what I do for K12 clients throughout the state is collect the data my team are boots on the ground of engineers assessing them assessing the schools and then putting it into this reveal tool that I'll show you to help make decisions. So, what I'm going to pull up here, looks like I need to close that out. Maybe there we go. Okay. All right. So, what I'm presenting is uh an example of another school district we work with uh here in Wisconsin. This is the Forest School District. Uh this is what Chris mentioned is the

089reveal capital planning tool. So after we collect all the information, this is the tool we give BASD so that they can kind of visualize what the data is telling them and use it to make those decisions. Um it's just a web page. Um it's all it's all your data. You own it. This is just a web page that is showing it in a more visually understandable way. I'm going to go full screen here. Um what you're seeing here is the overview page. So what this page does is it shows each of the schools in the district. They're represented by one pin on the map. And those pins are colored based on how that school is performing based on a certain metric. So in this case, the metric is a facility condition index which is a

090ratio of how much uh backlog of capital um need they have versus the cost to replace the building in a whole. So this allows you to kind of make some big sweeping portfolio level decisions to kind of see how your different buildings stack up. In the capital capital planning module that I go that I'll go to next. This is where we really get into more detail. So what you're seeing here is in this example scenario over the next 10 years at the seven schools that we reviewed, there were 336 assets that we identified as likely to need replacement uh over that 10-year period totaling about 27 million. Each of those 336 assets are represented here on this heat map by one square. So, uh, the bigger redder squares here in the top left are the

091high importance critical items where in the bottom right they're a little bit less important. If I click into one of these, you can kind of see the level of detail we go into. So, you can see kind of what the asset is. In this case, it's an air handling unit. It serves the east wing of DeForest Middle School. It's installed in 1988. uh based on the industry standard lifespan. Uh it passed that lifespan 12 years ago, so it's negative 12, but our engineers feel like, you know, it's still functioning. Maybe not in the best shape, but it's got a good two years of life remaining. When you do go to replace that, here's an estimated cost. And then there's some more information here on model serial number and some of our field notes. But how

092we make the decision on what is uh critical or what is read is here in the scoring tab. So you know these scores are customizable to whatever uh BASD needs to make their decision but the idea is a higher score indicates higher criticality. So that asset condition classroom impact how much energy the asset uses those all go into this total score here. I won't make you do too much math but out of a potential 25 this air handler total 22. And you're going to notice that's very different than if I click here in the bottom right and we look at something on the other end of the spectrum. So here we've got some workout room flooring and the scores are going to reflect that it's a lot less critical than that air handler is. So

093those are two kind of broad very opposite ends of the spectrum. You probably don't need a bunch of math to tell you which one's important. But when you have a lot of decisions to make, having a common set of criteria to use to make those decisions is what's really helpful. Um, the other thing you can do with this data is, you know, taking the year in which we estimate the asset will need to be replaced and assigning an estimated replacement cost. That helps you build a 10-year projected capital plan. So, you know, for Mr. War and his team to start identifying kind of how that shape of this curve might look over the next 10 years is a big tool that they can use to then make some of those decisions on using fund 46

094or other funding mech mechanisms. Um so you know different school districts have different shapes. Some of them might be very front-loaded where we've got a big cliff to get over the next couple years to take care of some of this deferred maintenance. Some of them might be backloaded where, you know, we're doing really good right now, uh, but in three, four, five years, maybe we need to see what we can do to, um, pull some of that work ahead. And then lastly, there's some tools in here you can use to make a high level budget. So, let's say you know what your budget number might be for the year. You know, in this in this in this uh scenario, it looks like it's about two or three million per year. If I punch that number

095in, what it's going to do is it's going to pull in and recommend to you based on this amount of money that you have, what assets should I pull into my capital plan for next year. And you can keep moving and do this for a couple subsequent years into the future. Um, and it'll spit out kind of a bar graph that's going to be reducing in redness, kind of showing you that you're taking care of your high priority assets right away, and you're getting lower and lower and lower, eventually getting into the green, showing you're you're kind of doing a really good job. You've crossed off the major items on your list. If you want to look at it in more detail, uh, this is more of like an Excel spreadsheet document here that kind

096of lists the different assets that were assigned to the different year. And you can export this to a different file if you want to further analyze it. But in a nutshell, that's what the reveal tool does. I could show you all the bells and whistles, but we'd be here for a little bit. Um, but having Mr. Warren and his team having access to this tool that's built on good data is really the value that we're trying to provide for BASD. With all the info that they collect, they can put it into the program. And they can also give us um PM requirements and PM ideas so we know how to take care of things, when to take care of them, so we can lengthen the life of our equipment. Um like he showed in a

097couple of those examples, it was 12 years past due, but they thought it could go for another two years. So it'll give us an idea of how we're doing maintaining the equipment, if we're doing the right things, and then if we can prolong the life of anything. So all the district funding we want to try and use as wisely as possible. and we want to try and get the longest life out of all of the equipment that we have. So, this will help us do that. Um, we can create PMS, so may go out monthly, may go out quarterly on greasing things, checking bearings, uh, changing air filters, and we can track all of that. Um, they're going to take all of this information, put it into Aikita boxes, which is going to be a

098new program for us for our work orders and for our PM schedules. Does that help you determine staffing levels, too, then? I don't know if staffing would be as helpful. Do you have any thoughts? He's shaking his head on that. We can help with a high level. You know, based on this amount of equipment, we can tie this many hours of PMS per year. We can this data kind of starts you on that path to have the understanding of building out some of those staffing plans in the future. Share something there. Um, so DeForest Area School District, the example you're seeing here, they they are a approved reference of ours. So I'm willing to share this but we did a deeper dive on that and they asked us to actually go through and interview and

099basically look at do like a skills matrix of all the custodians and maintenance techs. So we did that and the goal was to say look here's here's the FTEES you have here's the skill sets you need some more training here you have enough people you probably need one and a half more people that we so we can absolutely do that that service is not included in the SC current scope but it is something that we would be more than willing to assist BSD in the future any other questions um so when they do the assessment do they have actual people come out and check all of our equipment specifically to see where it's at or is it just the estimate or? Yeah, so we will have an engineer from Mckin Street come out to each

100school, multiple engineers likely at each school. Um the general scope of the walk is heavily concentrated in the mechanical rooms where your high critical equipment is, but getting our eyes on all the major pieces of equipment so that we can give an accurate um opinion of the condition they are in instead of just kind of using, you know, it's 25 years old and it's probably ready for replacement, right? Right. We want to actually get our eyes on it and look at it to make that decision. And then what what do you classify as assets? Like kind of I I get like the mechanical stuff like a roof and stuff, but how low do you go as classifying an asset? Like a door. Is that an asset or is that Yeah, I think we went through

101a scoping activity with Mr. Warren and his team. I I think doors didn't make the cut as something that was high priority enough to be in this list. But, you know, for example, um chiller, every chiller we're going to look at, you get down into some lower um importance equipment, something like exhaust fans where you might have 300 of them across the district. We're not going to look at every single one. We'll look at a handful of them to get a representative sample and build out the capital plan accordingly. So, as Tyler mentioned, we did uh have several meetings with Mr. Warren and Mr. Frell to actually have them tell us what they wanted to capital plan for. So there are some interior finishes and items, but they're a lot less level of detail that

102we're going to inspect them a lot of the big ticket items. But just as an example for future if if if we're able to work with the district, we do have some um some clients K12 uh districts that are actually incorporating IT assets into this because they want to actually have one asset management tool to do this. Now, we're not IT experts, but they provide the information to us and we build that out. Other districts are putting things in like their fleet, uh, central kitchen equipment. I think that may have been included in ours anyway. Um, play structures. So, there's some unique equipment in in K12. Um, sometimes they say, well, PTA funds that, but we still want to keep an eye on it. So, whatever you would want to add in the future, we

103you may have to provide the data to us, but we could help you build that out so you can build that into your 10-year capital plan. But to answer your question again, asset can be whatever you want to plan for that we can include in this. When they do the assessment, they'll be taking pictures and putting QR codes on all of the equipment. So the text can go up, they can take a picture, it'll take them right to that piece of equipment. They know the last time they change a filter. Uh the last time maybe we had major uh repairs on it. So we can kind of keep track of the assets that may be failing and that are costing us more and we should just replace them. So it gives us a better baseline

104of what's going on and when we should replace things when it's most cost effective. Yeah. From a superintendent perspective andor looking at Ruth over there. Um, from the business finance side of things, um, what I think gives me hard palpations, uh, in the seat I have to sit in is not knowing, um, when we are going to run into large capital, uh, concerns as a school district, and that scares me. So, that is the situation we're in right now. like we yes we had a five-year capital improvement plan given to us in a excel spreadsheet but then it is fixed at that moment right so um yes this sounds like a uh more money but to us like Chris was explaining it's a one-time hopefully expense that really can help us make sure that we

105plan uh for the future especially when it comes to the buildings and grounds side things. I thought Chris when you even said uh we do so much analysis of student data, we have nothing like this on the buildings and ground side, but we can't even do things with students if our buildings aren't in operation, right? So, um this to me seems really vital and very important to ensure that we have this component as part of our system. Um, and it will make us feel more comfortable when we start to even try to think about when we potentially need a referendum when it relates to just building needs, right? Um, and that's my understanding too is that the the program helps to really try to look at that also because if we only keep putting 250

106or $500,000 towards our maintenance budget, what does that look like over time? Right? When does when do we run into a big um problem? What's that? It's going to be a lot of red on his chart. Right. Well, and that's what but what's scary too, Paul, is like we don't even know. You know what I mean? Like, and I and that's not um pointing any blame at all of our buildings and grounds. They're doing the best they can, but it's no data, no decision, right? And it's hard to make decisions when you don't have the data. So, um I strongly recommend moving in this direction to the board. Yeah. Just like the the boiler project at the high school that we're doing this summer, that's three boilers at $175,000 for those three boilers, and we

107have three more that we need to replace. So, this will give us a good snapshot of what the district needs and and where we should put our money, where it should be focused. And then that helps too with other people wanting or needing other things. We can say, you know what, this is we need to funnel the money. We need to go this direction and not take care of maybe a different item, maybe flooring someplace or paint someplace. And it kind of directs the focus to the large item that needs to be taken care of so we can have school. If we don't have great flooring, we can have school. If we don't have heat, we can't have school. No, it looks like a great program. Looks similar to something I use at work on

108a different level, but I think it looks good. I I'm just curious where we're at, right? I think we all are. There may be a lot of red there or hopefully just a lot of orange. So this plan is to get the initial analysis done and then two years of support. So it's the first year and then two extra additional years, three years total. And then year one does include support too. So it's probably going to take district use your use the microphone please Chris. Yeah my apologies. Um year one does include support as well. I think um with a district of this size, three to four months to actually come in and actually have boots on the ground to collect the data, build that out. We'll then present what you just saw here with

109Burlington Area School District's data. Then our support starts. So you there there's year one support two and then year two, three, the number goes down significantly in year two, three because we don't we've collected the data. We're just helping you analyze the data and pick the right projects giving Mr. for Warren and his team scopes of work that you can then send out to RFP or bids and work with the contractors you want to work with. But then I think your question too is like what's your four or five, you know, like that look like? Our understanding, correct me if I'm wrong, is like a $15,000ish um very I would say very similar. I'm sorry, Dr. Olsen, you want to finish that? Okay, like an annual fee somewhere around there. It's not nearly the price

110it is here because this price is to build it out and then hopefully we never have to build it out again. Our recommendation to um because I know that Mr. Warren had this question in our discussions for year four or five. My recommendation was to budget a similar number that we have here in year two and three. Um and then it could be at that point in time that you need less support. you you feel more confident and maybe you just want to check in with us, you know, once a year. So, that could change over time, but I'd say at a minimum, we'd want to see you budget that for support, but there would be no large investments over time after the first year. And your team, Jess, has access to be able to

111add assets and do all that stuff. Yeah, we'll be able to look at all of this and and work with their team to kind of get those assets figured out. And we can look at all of this. Yeah, it'll be at our fingertips. So, we can go in and look at any asset. We can pull up the heat map and look at that piece of equipment. We'll have all of that. Or are you asking tagging and No, if we have like another, say we get another building or something like that. We could always add more. We may need to have them come back and and analyze another building. We're going to have them also do the 496 building, which we're taking over in July. So, that one will also be um checked out, audited. Um,

112so we have the data for that also. But you're right, there might be an expense if we were to add another building or something like that. Right. But I think it's kind of exciting too for your team from the lens of simply walking up to a piece of equipment, QR code it, they know exactly what it is when the last time and change the filter and we're not like, I think I did it last month. Very, very helpful. Yep. Um, so those kind of components too. That's what I think you're speaking of of trying to prolong the work um if we make sure that we're doing all the maintenance checks on time and all of that kind of that kind of thing. Um can you also speak just for a hot second in regard to

113um in the program of keeping up how do you keep up with knowing 5 10 years from now like how much the equipment actually is going to cost? Sure. Yeah. So, we baseline it all. And so, like this is all 2025 data, but there's some tools in here where you can use some inflation or discount rates to kind of increase that as the years goes on. So, um yeah, for example, here's your here's your costs right now in 2025, but if I wanted to plug in a inflation rate, um you're just going to see these costs change, especially further down the line, they're going to inflate. Um, but to I think maybe you're also getting at how do we uh make sure the costs are accurate. So we have our internal um database of prices

114that we keep keep up with the current market conditions. So even aside from inflation, you know, might a COVID might happen and certain things are more expensive generators or air handling units. Um so once a once a year at a minimum we'll go through and repric everything to adjust for inflation as well as those market conditions. And that was something that we really appreciated when we uh were listening to them too, that they really are doing updates and that not just going off of the inflation piece only. And that to us makes us more confident with how much money things really should cost, you know, because you are doing those updates on a yearly basis. Yep. Yeah. And things inflate differently. They can change quarterly. That's it. I just have one more. Um, so with

115some of our equipment, do you take into account that it may be obsolete and then that changes your how that asset is handled or obsolete in terms of its age beyond? Well, what I think it was like the control boards or something on some of our equipment, we could no longer get those. So then that piece of equipment if it were to go out was maybe a higher priority. Absolutely. So that would receive a a more uh a shorter observed remaining life due to the risk of going out. Um and then the replacement cost would reflect not, you know, going on eBay and trying to find that control board, but actually replacing it with something modern. But it would also be reflected in like the criticality scores, you know, how how big of an impact

116would it have, you know, if that were asset were to fail. That makes sense. I think Paul's kind of intrigued. Well, this is really neat to me. Yeah. Couldn't wait for them to present it. So, awesome. Anybody else have any other questions? All right. So, it is an item for action. Um, so we will have to uh vote on the proposal for option one. Um, sorry, could you go back to the screen? I don't know if I can get there quickly. You want me to take my presentation down? Take over the screens. I think it's okay if you say that amount. Okay. So, um I'll ask for a motion to approve um the partnership with McKinstry um for um the three-year investment summary. So move. I'm sorry. Hold on. Not done. Not to exceed $180,000.

117Um so that would be under option one. So, I'll call for a motion. So, second. Okay. The motion has been seconded. Um, any discussion? Just one quick question. Does that So, the first year we'll pay that 154100. Yep. Or are we going to pay all of it the first year? Uh, our plan is to split this up into two payments. Um, we're actually going to use some dollars from the 2425 school year, so the current fiscal year that we're in right now. and then also some into the 2526 school year. Good question. Any other comments, questions, discussions? All right, so I'll call for the vote. All in favor say I. I opposed hearing none. The motion carries. Thank you. Thank you. Thank you. Once we have it, we'll have to have a workshop or something

118with the board so they you can run through it all with them. Yeah. Yeah. Scary but exciting, right? All right. Next item for action is business services for Thomas bus pupil transportation proposal for the 2025 2026 school year. Um, and turn it over to Ruth. Just so you all know, the reason we switched and have all the presenters going over here on the left now instead of the right is because we do think you can see the people on the SC on the live stream a live stream a little bit easier if they're over on the left. Just if you're wondering, not hiding behind that. Okay, thank you. Um, so every year about this time we um review our transportation contract with Thomas Buzz. And we do have Liz and Bob here tonight. They've been

119waiting patiently. Um, so um this year's uh proposal is for a 7% increase um on their base contract. Um we'll come back to that in a second. Um, having gone through this first year with our uh, adjusted schedule, there's also some tweaks we need to make to the timing of the buses arriving and departing that's added some time to the day for the driver. So, that's why you'll see this is a little bit different than the actual um, that base proposal because it has that built into it. Um then just going down the page here, there's just different components for um field trips or um like sports if they're in district or out of district. Um we do have um I believe we still have 18 a.m. routes and 21 PM routes. Yes. Um we

120do do double routes. I don't know why this isn't moving in the screen. Do you have to clip you there? Huh? Do you want me to try taking over? Sure. Um, so we do do double routes so that the um just try to be as efficient as we can. They'll drop off the uh middle school, high school students and go out and pick up the elementary students. um reason for the increase. Um I think we've been very lucky with being able to have drivers. Um but part of that is uh paying them appropriately. Yeah. Go ahead. Oh, sorry. Um but probably the bigger piece of that is um just pricing for repairs and maintenance of the buses. As you can imagine that those costs have just significantly increased over the time. I think they do

121a fantastic job of uh keeping the fleet current um well-maintained. We certainly appreciate their fantastic service and partnership. always willing to help us. Um, you know, if there's certain emergencies or um just any way they can, uh, they re-evaluate the routes in the middle of the year, if there's any adjustments we could make, um, have done that before to help bring the price down a little bit. Um, so just certainly appreciate the partnership. Um again they're here if we have any if you have any particular questions otherwise ask that you would approve this annual price adjustment. Sorry I clicked out of it. Why why is there 21 double runs at night but only 18 in the morning? Just curious why the difference trying to get back into the schools, you know, because in the morning

122you can go out, start out, come in. In the evening, you got to take them out. I'm trying to get all the buses back in time to meet or do whatever. You just need more. When I started that, I think they had 33. So, there's the dollar right here. Okay. I was looking at the right one, I think. All right. Sorry. All right. Um, I call for a motion to approve the 2526 contract. Um as presented as presented. Thank you. So moved. Second. All right. The motion has been seconded. Any further discussion? I just wanted to say I think we have the best company, bus company in the state. Talking to other people from around the state. They don't nearly get the service we do. So, thank you. Yeah, you guys do an amazing job

123ensuring that we always have uh buses, drivers. I mean, it's it is it's really interesting talking to some other school districts and the struggle they have of ensuring that they have routes. And I know this year too, you had to make an adjustment. You know, you were foreshadowing that in order to ensure that all the routes still were running and and um uh they you've always done an excellent job working with us. And you know the craziest piece you guys is you could call Liz at any time and ask her where anybody lives and she knows exactly if they're in district, out of district, where they live, how many siblings they have, what township they're in. Yes, there was one I remember there was a student we were trying to look up something different for

124and I just go let's just call Liz. She probably knows the answer. Sure enough, and it was nothing to do with the bus company, just she knew exactly the family we were talking about. But um we also really appreciate uh the care that your team provides to our team as well. Um when they notice things with students, um they have reported that to our team and we've been able to assist. Um, I recall a homeless situation and they were just uh heads up to our team and that kind of triggered us to look into things uh and just really appreciate all of your work in that regard as well. So, thank you. We have seven. Yeah. Yeah. Did you say seven? So, uh, Liz was just elaborating saying it's nice that we have seven teachers

125that also have their bus license to be able to drive for, uh, extracurriculars, field trips, things like that. All right. Um, any further discussion, questions, comments? All right. Um, I'll call for the vote. All in favor say I. I. I. Opposed. Hearing none, the motion carries. Thank you once again. Thank you. Thank you. All right. Um Ruth still business services want this one. Ruth um I think for the 242 we'll do the other one budget publication. Yeah. Budget publication. The last one. Um so for 2425 there's a couple of documents attached. This is one is um after we do budget amendments we are required to publish it in the newspaper. So this is the summary but there is also a document attached that has the more detail by the line items that make this up.

126Just thought this would be easier to to show on the screen. Um so for uh 2425 uh for this year-end amendment we were able to balance our budget meeting the revenues equal the expenditures. Earlier in the year we had a deficit of um $77,000. So, now that we're at the end of year, um like there were some revenues that came in higher than we anticipated like interest earnings um kind of thought they might drop during the year, but that held uh a little bit higher rate. We had some open enrollments in that were higher. Um some grant adjustments that came in higher than we thought, but then the expense side goes up too. um just those types of uh things. We had uh workers comp dividend check. So those were the uh the revenue increases.

127Then on the expense side um if you want to scroll down just a little bit. So those went up as well. Um just the revenues went up higher that we were able to balance this. So on the expenditure side mostly tried to reclass from one line item to the other where we could. Typically we end up with um people that are on unpaid leave. So we were able to decrease salaries and benefits just there's no way to predict what that's going to be at the beginning of the year. Um just usually due to some kind of medical situation. Um some of that uh increase is due to uh fund transfer the transfer to fund 27. um the special ed fund. So there are um costs in there that if they aren't covered by another revenue

128source, we have to transfer money from general fund. Um so that kind of gets into that special ed fund a little bit there. The next one, um, we were anticipating, uh, the state special edate. I we had budgeted for 32%. All year it's been, uh, they've been paying installments at 29.16%. So that is the budget that we uh, presented here. Just today they released the final is going to be 30.64%. So still less than we have budgeted but slightly more than than during the year. Um but that's the main reason that the transfer from general fund is higher to cover that lower state aid than we thought. Um, but also there are still some unpaid uh leaves, but also some purchase instruction related to individual student needs that we weren't anticipating at the beginning of

129the year. this um this is a spot where I just think it's a good reminder about um special ed funding from the state and federal government. Right? So all of special ed funding is $9.7 million, but we get less than 30% of that from state and federal government. So then six million of it has to come out of our general fund which is fund 10. So that's why we have shared that the biggest piece to advocate for with legislators is more special education funding. Um and I know that the state superintendent was advocating for at least 60% to come up to 60%. Um, we don't know where that will end up falling, but just wanting you to be aware of that, you know, big discrepancy there. I think school districts would would be much better

130off uh not have to go to operational referendum quite as frequently if there was more support for special education. Um, if you ever hear the rhetoric too that there is concern to give districts more dollars for special ed because then people districts will just try to qualify more students into special ed um is crazy talk to me. Um, the number one thing that we strive to do in education um is always to have students build more and more independence as they progress through the system. So, we absolutely are not trying to qualify students into special ed. We, if anything, are trying to assist students with um exiting special ed. So, just in case you hear that, too. Another thing, too, way back when the federal government promised 60% of the special ed cost and they're

13130. So, they they have no intention, you know, we keep bringing it up to them, but you know, they're happy with 30. Yeah, it's the best one to push with the legislation. Yeah. Okay. So, these next couple of funds, the uh debt, there's two debt service and you can keep going. Um the long-term capital improvements fund, those adjustments are just for interest earnings being higher than we anticipated. Um food service. Um this this one, Ruth, this is the fund 46. Yes. So that's kind of just to elaborate back to the buildings and grounds a little bit, correct? Can you you want to explain how that works again so everybody just remembers how that works? Um, so fund 46 is um it's called long-term capital improvements plan. So when you um establish it, the board has

132to approve a resolution and it has to be based on a 10-year plan. Um so we did that in June of 2022. Um the intent is that you every year put money into it to slowly build up um money so you have a larger u sum to help fund projects that cost more. There's at least a 5-year waiting period before we can spend it. So the earliest we could spend this is 2728. Um the first year we were able to put a 100,000 in there, but the last couple years we've not been able to do that. Um so there's about 100,000 sitting there right now. Um but again, the intent is that you over time build up money to help fund maybe some of those bigger projects years that we are probably going to anticipate

133are coming. Does that help? So, we've been able to put some money in, but just nowhere near what we've done in 2022. I mean, there's no right or wrong on how much you can can or should fund it, right? But the intent is that you would yes be putting more in, but because we've had um deficits and failed operating referendums, we did not put anything in there. Okay. Yeah. just wanted to and I do kind of think once we get the Mckin Street data, it'll be interesting to see like which years do we really see some major maintenance needs and that might trigger more of a focus on how are we ensuring that there's money in fund 46 for the year that we're going to need a million dollars or you know what I mean?

134So that that's what bothers us is we don't know the answer to any of that right now. Yeah. And that will yeah greatly help us plan and budget that better. Okay. Um food service just a uh the adjustment there is um our meal sales were not as high as we were anticipating. Um we did um and the we call universal. It's uh free breakfast for everybody. So that's impacted that that the breakfast sales were down. Um but also the federal reimbursement rate was inflated during COVID and that's now come back down to where it was um prior. So um a decrease in the federal reimbursement but we're anticipating will go up in the future. Um you know kind of keep flat track with inflation now here again but uh for 2425 not as high as

135we thought it was going to be. Um, and community ed, that's community service fund, right, for this year was just community ed. Um, it's just hard to predict how those programs are going to play out. So, just a slight adjustment there. Um, so that's kind of high level 2425 adjustments. We did talk in more detail at a budget workshop a couple weeks ago. Um, but then would ask you to approve there's two formats. our detail format, but then there's one a DPI format that we need for financial reporting purposes. So, same numbers, just a different format. Right. So, um thank you. I'll call for a motion to approve both formats for the final 2024 2025 budget amendments. So moved. Second. The motion has been seconded. Um, any discussion? Any further discussion? All right. Hearing none,

136I'll call for the vote. All in favor say I. I. Opposed. Hearing none. The motion carries. And our last item for action is the 2025 2026 preliminary budget. Okay. I'll show Ruth. Um, so there is a detailed uh budget report. It's the same one as 2425. It has both years on it. Um, we won't have that DPI format until later in the fall. Um, this is preliminary at this point. We still don't know uh what's happening at the state level, but we do need to have a budget to start our school year. We won't set the original budget actually until the end of October when after we have our third Friday in September pupil count. October 1st is when the state releases the equalized property values and October 15th is when the state releases the

137state general equalization aid calculation. Um so it's preliminary for now but again we need something to start the year. Um so this budget does present um a surplus. If you recall um with the operating referendum, it was a it's a three-year operating referendum, but it's really also a three-year budget plan. So the surplus for the first year has to cover the deficit from the third year. They pretty much offset each other. So if you look at all three years um in total the revenues are projected to pretty much equal the expenditures. So just keep that in mind that this year is covering the third year. Okay. Um the revenues are up almost 5 million. 4.6 of that is the operating referendum. So we will see that in the 20 526 school [Music] year and revenues

138are pretty much they don't change too much. We've just kind of carried forward what we have. There aren't too many changes there other than adding that operating referendum. Looks interesting. Um on the expense side that is up um 3.4 million that does cover um some budgeted increases for staff uh for 242. Our certified staff did not get a salary increase. We did adjust their number of contract days because we had less school days. Um so on a per DM basis there was an increase but not to their annual salary. So we'll have that. Um we do have 10% built in for health insurance. We added another 250 for uh capital improvements. Um then there's just the normal increases like the bus contract that we just did, utilities. Um, let's see. Transfer to special ed to

139cover those costs that are continuing to increase. Um, the open enrollment and private school voucher rates will increase. So, all that is built into the expense side. Uh, any questions on general fund? Otherwise, special ed is pretty much similar. I left the special ed state special ed rate at 30% for now. So we'll see what happens. Um which will affects that transfer, right? Um expense side similar salaries and benefits um with staff. Um, as we get to that service, sorry, you want me to tell you page numbers? I'm in the right spot, right? Keep going. That special ed if there's any questions, but otherwise that's pretty straightforward. Similar just normal kind of uh CPI increases. So, yep. So, fund 38 and fund 39 are two debt service funds. Um those revenues and expenses are strictly

140the levy to cover the principal and interest payments. There's a schedule that we follow. So we just levy to cover those payments. The fund 46 that long-term capital improvement fund that we just talked about. The only thing I have in there is interest earnings. we can decide at the end of the year if we uh want to put a transfer money into there based on the study that we get done. Um so didn't build anything now, but we certainly can change that at the end of the year. Maybe even by fall we'll we'll know more. Fund 50 just again some normal kind of projected uh CPI increases. We did up the meal price a little bit. Anticipate the federal aid um rate reimbursement rate to go up a little bit. We do uh contract with

141air. So we pay a per meal charge. Um those that just goes up by CPI was 3%. So on the expense side increased that accordingly. Uh we do have with data wrangler I think I put 140,000 of uh electricity charges from general fund that we've been able to allocate over. Um so that's what you'll see there. Um there is still a uh positive ending fund balance. We'll have to be mindful that that doesn't go negative or it's going to we'll have to transfer money from the general fund. But for now, this fund is self-sufficient and does not rely on local taxpayer dollars. Okay. Um and then the last fund is the community service to change the name. Um we are uh planning to expand that fund a little bit. Um looking at uh expanding our

142daycare option. we've posted for a grant writer and um we now have to pay a portion of the uh school resource officer u share that cost with the city. Um otherwise just the normal community education program costs um is what is in there. Um and then the other document that is attached I did do um the estimated tax levy because this is what will go to the annual meeting um in August. So this is what I assumed in the budget that we just reviewed. So what tonight will please approve the the budget to start the school year for July 1st. Um, that'll be the budget we'll present at the annual meeting in August. And this will be the tax levy that will go to the taxpayers at the annual meeting to approve. Okay. So, we're

143only approving the preliminary budget tonight. Correct. But just know this is the tax levy that's built in there that will unless something drastically changes in July. Okay. Um and then we'll set the original tax levy and original budget at the end of October. Okay. And um just for a little clarification, um the board as a whole did meet um and do two workshops to really go in in depth into this information that Ruth presented tonight. So, um this was a a shorter overview, but um rest assured that the board did look at everything. Oh, thank you for that. Line by line in detail. Um and we had some good questions um come out of it, too. So, um thanks for that. And I will go ahead and call for a motion to approve the 2025

1442026 preliminary budget. Um Yeah. So moved. Second. The motion has been seconded. Um any further discussion, questions, comments? All right. Hearing none. All in favor say I. I. I. Opposed. Hearing none. The motion carries. Thank you. Thanks. Thank you. Thank you, Ruth. Thank you, Ruth. All right. Um the next item on the agenda is committee updates. Um I will start to my left with Noah. And yeah, so personnel committee, we um met this past Wednesday, June 4th. Um discussed all of the appointments, resignations, retirements, and terminations since our previous meeting. And then um looking forward to July um we will be meeting on July 9th um for our next personnel meeting and on uh June 11th. Yes, that's right. With BEA um for negotiations. Yep. There wasn't a lot of detail in that and I

145saw that personal committee for for the meeting about Okay. um buildings and ground. Um we met with we met a few weeks ago and um went through the proposal um that McKinstry um just presented today. So we were pretty excited to get that in front of the board and uh get an approval on that. So that was awesome. Um we don't have another meeting scheduled here in the coming weeks. Um but we'll after this uh presentation we'll definitely get something on the calendar. Policy met on June 3rd and then we looked at the seven regular sign policies plus the additional ones um for the technical updates and the revisions from Niola. Also, we need to determine another meeting date. Um, so we'll work on that after this. Rosanne. Okay. I have uh teaching and learning

146and we started at the greenhouse and that was exciting. The kids are so fun just to hear them talk and they had done most of the planning for the greenhouse and the sales themselves. they had just really done some great things and also talked a little bit about the FFA which was mentioned in the state meeting the other day and how um again Burlington is really doing well with that. So that's wonderful. We also visited some other other classrooms and I bring my notes with me but we spent some time in the stained glass um classroom and that was fun to see the boys young men and women working on stained glass and welding or whatever they call that. But wow, I thought this is wonderful and they were beautiful things. And um we went

147into business law. Business law. Yes. That was also very wellreceived. Kids are smart. I mean they, you know, they you go by and talk to them and they just want to tell you everything they know. So that's part of it going to I think going talking to the kids. And then we also met with um Ben Hendricks and Amy about CTE. Yes, that was excellent too. And again talking to the kids was wonderful. And all the teachers are so well trained and they're really in with the kids. I like the way they handle them. Never any discipline problems. They they all know what they're supposed to do and go ahead and do it and it's wonderful. So I think that was it. Yeah. But it was fun and we haven't got another one set. Yeah.

148For teaching and learning, we usually tend to pause a little bit in the summer because uh that committee usually is about going into schools. Um so we're a little bit of a hiatus in the next couple months. Kate, um I don't have any updates to share. We have one scheduled for June 17th for the board governance and uh communications meet. All right. Um next will be next meeting dates. Um personnel committee will be meeting as mentioned um June 11th. Um obviously that is a close session meeting. Um board governance will be June 17th. Um we have a school board workshop on June 23rd. Finance committee will be meeting on July 21st and then we have our schoolboard annual meeting August 25th um at 6:30 p.m. Is that going to be here? Have we determined yet?

149Yes. Here. Okay. Here at the district office. Um, so that's it. Um, I would I guess we can discuss. I would like to uh call in audible and for go close session. Um, as we as we do not have all board members present to uh to discuss those matters in close session. Are we in favor? I I don't need to call for a motion on this. I'm just asking a question. We can What did you want? Do you want to postpone it? Is that what you're saying? Yeah, we can we can actually we can go into close session and then we can bounce right out. I mean, it's formality at this point. I'm good with waiting. I don't care either way. Okay. We can we can hold off on it for now. Okay. Well done

150with that. All right. Fine. So then I will um call for a motion to adjourn tonight's meeting. So moved. Second. All right. The motion has been seconded. Any discussion? Hearing none. All in favor say I. I. I. I. Opposed. Hearing none. We are adjourned. Thank you. Thank you. Do you guys I'll just add it to the I'll just