001One minute and he slowly walks in. [Music] We ready? All right. I'd like to call tonight's meeting to order. Uh we'll go ahead and we'll start with the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Right. Thank you. Uh, next up is roll call. So, Nora Kate here. Rosanne here. Paul here. Taylor here. Marlo here. Peter here. Noah here. Thank you. All right. Uh, next up is citizen comments. Do we have any ahead of time? No. Uh, anybody in the crowd? Would they like to speak now or forever hold your peace? No. Okay. Uh, reports. Uh, board members report our workshops attended. If we could keep it to two
002minutes, please. Anybody have anything? I wouldn't keep it to two minutes. If you want to, you go ahead. No, I don't have one this week. Next week. I was gonna say you can have minutes. Next month. All right. Um, next up is superintendent report. All right. Come on. Second. That was quick. I was expecting something to come out of that committee report. Maybe. First off, y'all, I don't know if you know realize this or not, but we are like almost done with the school year. Like with the uh switch of the end of the year, we are next week. Like that's it. So it's coming quick, right Amy? Really noticeable. Real noticeable at the high school. Um and also first off, thank you to our buildings and grounds team for coming tonight having dinner with
003the school board. Very much appreci appreciate that. It's really nice for you to be able to have some one-on-one time to share what's going on and share anything else, concerns, all that good stuff with the board. They always give that information to me in order for us to improve moving forward. So, thank you for spending time this evening coming. Also, I'd like to start out uh recognizing our teaching staff. Last week was teacher appreciation week. So, thank you to all of our staff. Um, because our staff are really the backbone of our schools and we're beyond thankful to all of our staff and the really high quality staff we have here in BASD who create such strong, safe, caring, and thriving places for all of our students. So, thanks again to all of our teachers
004across the district. Additionally, um, since we are saying uh, that's just a reminder that it is the last day of school, May 23rd. Uh that's what kiddles I think look like as they're exiting school. Um but not far behind them are usually the the staff too. Um also excited for summer to come. Uh graduation ceremonies that are coming up in the event any board member is able to attend. If you are wanting to, just let us know. We can always add you to the calendar. A few of you have already said you're wanting to come to the BHS graduation, but also wanted to highlight the other graduations we have taking place across the district as well. So, Black House is the first one, Project Active Citizen. Again, that's our 18 to 21 year old program.
005Uh, they have their graduation at Grace Church and that's this week at 11:00 in the morning. Really nice ceremony. It's our consortium with Waterford. So, both us and Waterford will be present. Um, really well done. Uh, have a nice lunch there if you're looking for lunch at the same time. Um, and then Fox River graduation is our alternative school May 21st. That's at 5:30. Uh, weather dependent. Right now, it's going to be outside of Fox River, the building, Lincoln School. Um, and it will start at 5:30. These are all the start times. And if it uh the weather is not the best, then we will be transitioning it here to the district office. Hey, just as a reminder, BHS's graduation is going to be outside, right? Right, Rob? Right. I mean, it's going to be
006um and we've dodged rain before. It's fine. Um so, uh that'll be on May 23rd. That's at 6 o'clock. And right now, we have that Kate and Roseanne both are going to be in attendance. Thank you for that. Again, if anyone else wants to come, just let us know. You can sit up on stage with Amy and I. And then Whisk's graduation, that's our charter school, will be on May 29th, and that's at 6 o'clock here at the district office. So again, those are all four of our graduation ceremonies happening across the district. Also, when it comes to athletics, what's happening in our spring sports? Our baseball team is currently has a 5 and 10 record. They just had a big win over rival Union Grove um just this past Monday. Our track and field,
007both girls and boys, finished fourth in the SLC Really Meet and they also placed fifth in the Rine County meet. Our boys golf team, junior Cole Walby, continues to have a super successful season. Our uh team hosted the annual Ryder Cup Invitational just a few days ago. Our girls softball is currently eight and five in the conference. They're six- two. They had two really big wins over with social central. Boys tennis is currently in a conference dual record of 2- one with wins over Elorn and Waterford. Girls soccer is current overall record is 6-5 and they're in the conference they're 1-2. Um junior Aubrey Reeseman keeps leading the team with goals. And then last but not least, this is new to the district this year. We have joined the um Elhorn Lacrosse Co-op. Um this
008is a good way for us to partner together with lots of neighboring school districts for some of the sports that aren't as aren't big enough for us to hold our own team, but would be big enough if we just joined a co-op with um districts around us. So, this is something that Eric Sulick, our new director, um, athletic director, has added, and we do have one student at the moment, um, participating in the lacrosse team. Also, um, at BHS, we did have, um, BHS driven students hosted the fifth annual A Night to Remember. It's a prom style event for students that are at the high school who have special needs, and that took place on April 30th at Veterans Terrace. Um, all the students, the driven students and all of our other BHS students had
009a great time where they were featuring games, music, food, and a lot of dancing. Our BHS forensics program won top state honors. Um, and this is they they got their prestigious excellence award at the state competition in WMadison, ranking in the top 5% of nearly 300 teams across the state of Wisconsin. They've received this honor. the last 20 out of 22 years. So, congrats to our forensics team at the high school. Additionally, um BHS students Miley Penzel, Brinley Gail, and Braxton Boyd were honored at the VFW banquet on April 24th for their finalist entries for the Voice of Democracy Speech contest. Braxton was the first place winner and he shared his speech on this year's prompt, which was about is America Today our forefather's vision? It was a memorable evening celebrating student talent and patriotism.
010Then at the high school, as you know, we switched over from having required service hours um as a high school graduation requirement to switching to embedding service into all of our schools K12 and a more authentic experience. So, at the high school, they had their spring service day on April 24th. BHS's Key Club hosted the service day where students, all of the students at the high school volunteered with local nonprofits taking part in projects that gave back to our Burlington community. Uh it was really a impactful event and they participated in environmental projects helping the community centers and really did a great job um making a difference all together. Again, big thanks to the Burlington U BHS Key Club for putting it all together. We also had a group of students, our English language learners
011at the high school, uh, all went for a visit to the Wisconsin State Capital, connect their studies to state government with an real world tour there. They also had the chance to meet Senator Steve Nass at the Assembly Chamber. Special thanks also to Richard Hawk for his generous donation to the EL program. within our Burlington Alternative School at Fox River Consortium. Students were uh raving about the new Dubai chocolate craze. As you know, uh our F FRC program is heavily focused on projectbased learning and Mr. Wedding worked with one of our students to make his dream become a reality. He's really obsessed with Dubai chocolate and wanted to figure out how to make it. So, they worked on it together and perfected it. So, if you're really wanting some legit chocolate, I suggest going over
012to F FRC because they know how to make Dubai chocolate. Anyone have Dubai chocolate before? Anyone? Me neither. Go over to F FRC. You might be able to have some good sense. Okay. Pack program. Uh students recently toured W Whitewater, Lakeland University, and Shepard's College to explore postsecary options that support independence and continued learning. Of the seven graduating this spring, one will attend W Whitewater and another student will also attend Shephard's College. That's a unique row, right? Shepherd. Yep. And then project wind students stands for what I need. Uh here in the lower level of the district office students have been busy with great progress on their spring I ready testing. They've really improved on their um assessments moving up at least one grade level. Um four of them have scored at reading or higher.
013And then later this month they're celebrating an 11th grader who is going to be transitioning back to BHS come this fall. So kudos to project win and it's awesome for us to be able to start to have our students transitioning back to their peers in our building. So that's that's really awesome. Cooper Monasuri students uh volunteered at Culver's to help fund raise for safety patrol and their Monasuri ambassadors. Um always love going to Culver's and having our little guys uh serve us. Dyer uh really enjoyed teacher appreciation and cafe superhero week last week. Students really showed their gratitude towards all of their teachers through a lot of notes, drawings, and kind gestures. The Dyer PTO was really strong this year as well and did a great job providing really nice snacks, goodies, and daily surprises.
014And it was a really fabulous week over at Dyer as well as it was across the entire school district. Just so you know, I took it upon myself. I thought, what am I going to do for teacher appreciation week? Right? So, on a Wednesday night, I'm leaving leaving the office and I'm like, I'm gonna make chocolate chip cookies for everybody, I think. So, I go to the store, get all the stuff to make chocolate chip cookies. And I don't know, four or five hours later, I think I made over 400 cookies or something like that. And thanks to the team for helping distribute them to all of our schools, I halfway through I was like, "This was a bad idea. This was a lot of cookies at one time. Um, burned a couple batches. That
015was a little frustrating, but um didn't give those to the staff though. So, but um I'll think twice on that one I think next year. Um Carter uh middle school. Um this is pretty cool. On May 1st, BASD alum Jaylen Kray, who is now a systems engineer for the James Webb Space Telescope, virtually spoke with Miss Yulenberg's flight and space class, about the telescope's work and discoveries. She also sent the students baggies of goodies with images, bookmarks, and stickers about the telescope. And what a cool and inspiring experience for our students. That's just a screenshot of her on there with the students. at Waller. Uh third graders really tidied things up for Earth Day. They participated in making the Waller grounds extra spiffy for Earth Day. Big kudos and shout out to Miss Rouse for
016organizing the cleanup with her students. Winkler staff en or students enjoyed going to the zoo. Um they also were introduced to financial literacy. A special thanks to Bill Corducky for sharing his expertise when it comes to liter or financial literacy. So thank you for that. They also, our elementary schools have been enjoying their spring concerts. The picture there is Winkler's third and fourth grade spring concert. Um, additionally, uh, this is something that is really pretty cool that we're doing within the district. were the first school district in Rine County to engage in a reunification drill. Um, which also involved the town of Burlington Fire and Police, Rine County Sheriff's Department, Burlington Fire, and Burlington Police Department. A reunification drill um is where you would involve a different site off campus somewhere in the event of
017an emergency where you need to evacuate your building um and how do you reunify them with their families. So we have been working on the reunification drill now for two years and just this year was our first time where we had students and um parents actively engaged. So thank you and kudos to some Winkler fourth grade families and their students who all participated in that. We transferred students from Winkler to the reunification site. parents then met um at the reunification site and our staff did a great job leaving all of the buildings in order for us to simulate um the actual reunification drill in the event of an actual need for reunification. It was really really cool eye openening experience. We learned a lot from it and uh have already uh talked about some adjustments
018we want to make moving forward. So kudos to everyone involved. Additionally, within our communication uh community education department, uh summer is always pretty busy with community ed. The summer activity guide has been mailed to over 12,000 households and also distributed to all of our K through8 students. We are offering 50 different classes and camps, including new ones like social security essentials, quilting for beginners, and hands on fishing camp. Maybe I should do that one. Mhm. Um on May 17th, the community ad is also hosting a baby training class uh in collaboration with American Red Cross and they already have 20 participants registered for that. Summer Wreck will also be at BHS again this summer starting on June 2nd, offering kids a fun and active summer experience. Uh for those of you that might not know
019what summer wreck is, it's kind of like a daycare type setting but at the high school um to support the community. Usually we have about uh 60 to 80 students involved in summer wreck. Also um with our BHS athletics, we have the Gonzella Training Systems is offering a speed and strength program for grades 9 through 12 from June 2nd to August 15th for $75. They will be focus focusing on enhancing strength, speed, power, agility, and injury resilience for high school athletes. I swear I'm almost done. Within our health department, they continue to conduct the MERT drills uh with local police and fire departments, ensuring staff are wellprepared for medical emergencies and reinforcing our commitment to safety. So this you can see they were practicing the merch drill over at Waller. Also the department is currently
020sharing important immunization information with families as we start to approach the 2526 school year so that families can take care of things this summer that need to be taken care of. And additionally we just wrapped up a seventh grade reproductive health talk uh with uh nurse Jill Dreger held those um and that was awesome. is the first year that we've done that and it's part of our human growth and development plan across BASD. Uh, as you know, this one I won't hit on a lot. When we get to the teaching and learning committee for the school board, uh, the last visit that they did was over at BHS and kind of hit up some of our CTE programming. So, look for um, some updates from that teaching and learning committee. But here's a few pictures
021from that. And then also within our technology department, I thought this was a good time to talk about our Chromebooks and how they work in the district. So that you as board members just remember, we have a four-year lease for 1 to1 Chromebooks for grades 1 through 12. We are finishing our second year of that lease. So we have two more years to go. Um students who are in grades 1 through 8 all return their Chromebooks at the end of this school year. Students who are in 9th through 11th grade are able to keep their Chromebooks over the summer. Our seniors turn in their Chromebooks and their cords at the end of the school year and then we use those Chromebooks, we clean them up and then they go to the first graders um across
022the system. Uh and then our kindergarten students have iPads within the classrooms that they use. But just wanted you to be aware of how that works in case you get any questions on that too with the Chromebooks. also for 4K enrollment. So, we've been enrolling students into 4K. Uh we tend to have about 145 4Kers across the system um usually and we've had two 4K screenings that were completed already with 77 students that have participated in that. Right now, we're on track. We've been tracking the last three years our 4K enrollments to just see where we're at. We're at the mark where we normally should be at this time with the number of enrollments we expect for the fall. um families who are interested in 4K, we encourage you to enroll um earlier rather than
023later just so that we can get you the information that you need for 4K. Additionally, we have summer school that is going to be starting on June 9th. It'll run through July 20th. It is from uh always Mondays through Thursdays. We hold it at Carter Middle School because it is our only school across the district that has air conditioning. So, that makes sense to have summer school there. We have already we have 128 students that are enrolled in summer school u between the grades 5K through 7. Then we also have the uh camp invention that is right away um starting June 2nd through the 6th. So that starts before summer school does. This too will be held at uh it's at um is this at the high school Amy? It's either at the high school
024or Carter. Karter. I think Ker. Okay. One of those two locations. This is a really cool STEM activity. Um it is from nine o'clock in the morning until 3:30. Um my daughters have done it in the past. It is really cool. They do some amazing projects, super heavy on STEM, encouraging families to attend. We have over 30 plus students already wanting to go. Um there is a discount and there are scholarships available for $100 off. So, um, if you know of anyone interested in that, please encourage them to attend. And then last but not least, uh, did post about this and this went out to all of our families as well. We do have a staff retirement and recognition celebration that we're having this year on May 27th. Um, it's on one of our inservice
025days after school is over. We'll be we are shifting it to a morning time. It's going to be a breakfast on the 27th. I encourage any of you that want to attend that to come if you can. Starts at 8:00. It's at Veterans Terrace. Um the purpose of that is to celebrate our staff. Um to one recognize all of our retirees and celebrate them, but also recognize longevity within the district as well. So we have awards and gifts for everyone 5, 10, 15, 20, 25 all the way up to 35 years of service in the district. You can see here, here's the list of retirees as of right now that we've officially received. Vicky Bailey is retiring. 33 years of service to BASD. She currently is the administrative assistant at Waller. Uh Colleen Clifford has
026been with us for 22 years. She's a math interventionist and Wisco teacher. Jeene Debink has been with us for 20 years as a speech path. Dale Ikeman has been with us for 11 years as a pair professional at Waller. Julie Beth Farber is a teched teacher at the high school. She's been with us for five years. Donna Cowen, 19 years as a pair professional at Dyer. Diane Lazio, 19 years as a pair professional at Waller. Terry Morl, 19 years as a physical therapist across the district and 38 years for Penny Yonke, choir teacher at BHS. All of those here in BASD. So, we will be recognizing and celebrating all of them along with those longevity awards. And if you're wanting to help donate to make that nice breakfast, you can always uh click on that
027QR code. I can get you the link also if you'd like to donate for that breakfast for staff. And that's the end of my superintendent report. Okay. Thank you, Jill. Uh next up is the consent agenda items. This is where we approve the minutes for April 14th and April 28th. Bank statement and bills, appointments, resignations, retirements, and terminations, donations, and policies that are up for second reading. And I'm looking for a motion to approve the consent agenda item as presented. Um, yep. Just one second before we approve those. Um, as we start to enter towards the end of the school year, we have a lot more hires that we're making. Um and sometimes there's hires after a personnel committee was uh met. So just want to uh call out that there's four additional um staff
028members on that list. Um one of them is Katherine Meyer, a Cooper Monasuri level one through three teacher. Greg Newberg, a BHS school counselor. Rebecca Benedict, our new Dyer elementary principal. She's here. You want to raise your hand right there? Yep. Um, and since I'm on Rebecca, Rebecca comes to us with 21 years of experience in education, 14 of her years as an elementary school teacher, teaching grades 1, 2, three, and four. She also spent three years as an instructional coach, as an interim associate principal, and is currently Dina students in Shwood. So Rebecca's track record is one that I would say from talking to references and things like that and just meeting her is one of uh collaboration and relationship building and we're super excited to have you join our team and become the
029dire principal next year. So welcome to the team, Rebecca. And then last but not least, a new ad is uh extracurricular staff Benjiski um helping with BHS softball. Okay. Uh before we get the motion, I just want to highlight a few donations. Uh $2,550 through the BASD Foundation, $28,545 for BHS programs, and partial for the turf field payment, $1,000 towards Dyer, $5,968.889 for music matters, and then of course a various spattering of donations for the special needs resource fair. So very generous for those folks to contribute to our district. With that, do we have a motion to approve the consent agenda items? So moved. Okay. Is there a second? All right. All those in favor say I. I. Opposed. All right. That is passed. Next up, items for discussion would be uh the building and
030grounds 2024 2025 recap. So turn it over to Mr. Warren. Yes. Hi everybody. I'm Jess Warren. I'm the director of buildings and grounds for the Burlington Area School District and this is my update for kind of the previous year um from last summer until now. Um first I just want to kind of go over all of what we have in the district. Um kind of give everybody an idea of what we take care of and and all of our buildings and all of our facilities. Uh we have six schools in total. Cooper elementary, Direwaller and Winkler. Uh Carter Middle School and Burlington High School. Additional buildings are the pack house F FRC district office which has project win our maintenance shop in it. Um newly to us will be the 496 building which is currently
031occupied by gateway July 1st. We'll be taking that over. It's the building that's in between the Burlington High School and the roundabout. So we'll be taking that over July 1st. And then our school forest which is about 160 acres altogether. Uh interior spaces. We kind of did a tally of everything to again give you guys a scope of what we do and what we cover. We have almost 700,000 square ft of space. 244 classrooms, 106 restrooms, seven main offices, six gyms, which include nine full basketball courts, uh six cafeterias, six commercial kitchens, and numerous other spaces. outdoor spaces. We have nine hardballs softball fields, one turf stadium with track, two additional football fields, three soccer fields, five playgrounds, um one shot put and discus area, one small track around Carter, eight full-size tennis courts, again
032the school forest at 160 acres, and that brings us to a total of 276 acres that the district takes care of as a whole. Our crew are our buildings and ground staff, which some are here tonight that had dinner with the school board. We have around 20 to 25 custodians, um, two full-time ground staff, two part-time outdoor ground staff, uh, two building engineers, one events coordinator, building engineer, one custodial supervisor and building engineer, one admin assistant, and then myself. So, it's a lot of space for a pretty pretty small crew of people. Our capital projects that we did last year in the um 2425 budget cycle with the seaman's uh upgrades at the high school, which are controllers for some of our building automation stuff. Um concrete work at the high school. Uh gym equipment
033repairs at the high school. Concrete at Carter. Um water heater at Dyer. Playground fence at Dyer. Painting. um the Dyer gym uh fire panel upgrade for Winkler PA system at Cooper and Dyer and that was all in the 2520 2425 capital projects budget of $250,000. And just as a reminder, we've uh been at a lower budget of 250,000 for capital projects only because of the failure of the last couple years of operational referendum. We are because we passed the operational referendum here in April, we do plan on bumping that up to 500,000 moving into the 2526 school year. Um, but that still is also not as high as we would like it to be overtime um in order to really care for all of our buildings and grounds across the district. But just a good
034reminder on if you're thinking is 250 a good number or no. Okay. Titan. Um, a couple of the next projects I'm going to talk about are related to fund 50. Fund 50 is dedicated for s food service operations. We can't use that funding for anything else except for food service. So, I'm just going to explain that so that the next two projects you kind of have an idea. It's a combination of state, federal, and meal purchases. That's where all the money comes from. And it can only be used for food service. We can't use that anywhere else in the district. Um, so we did the the food servery kitchen update at the high school, rearranged and updated the serving area, new lighting, new flooring, um, removed hallway doors, installed new rollup doors, and again, all
035of that money came from fund 50 was about $375,000. That was a big project that was done last summer. Looks fantastic. Here's the before picture. And this is the after. So you can see the two big garage doors. Those are rollup garage doors. Updated the flooring and gave it a new look. Kind of spruced it up. Brought it brought it more current and and closer to what the rest of our buildings look like. The colors and schemes and like that type of stuff. The next project that's been kind of ongoing is data wrangler. Um they're electrical monitoring devices that we put on the electric services so we can monitor the electrical usage in all the kitchen spaces. Again, we can charge that back to fund 50. So we've got about a year's worth of data
036for Carter in the high school and over that year we've been able to offset about $97,000 from fund 10 to fund 50. We've also installed them as of January 1st um at the rest of the grade schools and so far within the last three months we've been able to offset about $15,000 and we'll projected be able to save about $140,000 per year with these devices. So they monitor everything from warmers to lights to HVAC and that's all build just during food service hours. you know, they they prep and everything, but during food service times, we can build the electrical for the lighting and the HVAC and all of that type of stuff. So, it's been a big project, and I think it's a big savings to the district. Yeah, it's a good it's a good
037reminder and uh piece where no matter what, even having passed the operational referendum, no matter what, a huge component of our job is to really look at how are we generating revenue as the system and really thinking like a business at time because that's what we sometimes have to do. So when we put in devices like this, this is just helping our general fund fund 10, which then offsets the ability to either hire another staff member or at least take care of CPI increases or right or other needs that we have could take care of a capital project that we have in the district. So all things that we would not have been able to do if we did not install the data wranglers and really utilize fun in a more uh thoughtful way. We
038also renovated uh Cooper Monasuri. Um moved walls, created better learning spaces, new carpeting, uh paint. That was all through private donations from the Sullivan family. And we dedicated the library to the Sullivan family. Again, it was all donated time or all donated funds about $185,000. We had to empty all the classrooms. We um abaded some asbestous in a few places, painted all the rooms, all new flooring, and then had to move everything back. So, that was a big project for our team. Took us a couple weeks to just strip the floors to get ready for the carpeting because they had to be stripped in order for the carpet to adhere. So, that was a big project last summer. Um I want to thank all the guys for that. That was a a lot of work.
039Uh and these are capital projects that we did for or I have planned for this this upcoming year. Um we've got uh concrete grinding and assessment. We're going to go around the building, the high start at the high school and just assess the sidewalks, grind areas that may be trip hazards and things like that to prevent trips and falls. Um update the curtain, the center curtain in the gym at the high school is is 25 years old. Uh we replaced the outer two about four or five years ago. Um this one has some failing straps, so we want to update that this summer. Um outside of F FRC there's a staircase that goes down into the basement that needs to be repaired and the staircings need to be repaired. Um Waller has some HVAC um
040bearings that need to be replaced. Um Winkler, we're going to move some storage doors so that we can have kind of breakout spaces for special ed and for the rest of the building. These are storage closets that aren't used for storage that often and that building could really use some extra space. Um, we also have to take over the camera and the door control system at the 496 building. Um, currently it's on gateway system. We have to transfer it over to ours and then we also have to do HVAC there. So, we have to take over the system, get it on our network so we can control everything. Um I also have two projects up here that are up for um uh the board to approve is the seaman's project which is 88,000 for the
041next phase of that and then also boiler replacements at the high school. So this is all the 2526 capital projects budget which is again Jill said $500,000 this year. And he'll go over as Jess just shared those last two items. Anything over 25,000 needs board approval. So, you'll see those in just a couple minutes as items for action for you to approve. And other noteworthy stuff, um because of the redistricting, we had to do a lot of moves this last summer. Um with and and with closing Lion School, all the fifth graders went to KMS. So, we moved around 40 classrooms from one location to another. So, the entire Lions building had to get brought into town. all the fifth grade classes that were in different buildings all had to be brought over to Carter.
042Um so that was a big a big move for our department and we had a lot of time and effort in that. Uh all the custodians, all the engineers, it took us a lot of time to do that. Um other things we uh refinished the floor at Carter with donated products. Um James Frell was able to get product donated by the vendor and then we recoded the gym floor to to make it pop and make it look nice again. Um, we audited our key system and we're still in the process the process of that of just trying to um, audit everything and and track down all of our keys. Um, we also researched vendors for facilities assessment. We'd like to go around and get a little bit better idea of what we need to do
043for upcoming budget cycles and where we may have a shortfall in the future. Um, we analyzed our student our student data to increase scores. We took a look at what the teachers had to say and and see how we can improve those scores for next year. Um, and we also traded in one of our pieces of equipment for his kids tier which help us now take over all of the snow removal at Carter. So we we only now contract the Burlington High School for snow removal. We do the rest of the stuff in house with the equipment we have. Countless event setups we do. Our department does a ton of different things around the district. You may not think of it, but all of these different things we we have a part in. Maybe not
044a major part, but there are a lot of different things that happen within our department to handle those things. Soccer games, football, basketball, softball, baseball, wrestling, volleyball, track and field, cross country, uh music concert, plays, prom, homecoming, academic recognition, FRC graduation, Carter graduation, um high school graduation, list goes on. There's just a ton of stuff that we move around the district that we handle that we take care of on a daily basis that people don't think of. We're not teachers. We're not teaching staff, but there's a lot of stuff behind the scenes that we do. These are just some pictures of those different events. This is F FRC graduation at the high school auditorium. This is Carter graduation or eighth grade recognition, I guess. This is high school graduation. It takes our team a couple
045days to set up. Rob Linger spends at least a week prepping, getting things put together, bringing th stuff from different areas so that we can get ready for the event. Uh, it takes him and I the last day right before graduation. A good day to set sound and and get everything ready and and prepped for graduation. And then ball fields. This is on the left is the high school hardball field and on the left that's or on the right, I'm sorry, is closer to us. That's softball field. Uh Carrie and his crew are out there very very consistently taking care of these fields, mowing lawns, and we have a lot of district property to take care of. There's a lot of grass to cut. And we also do snow removal and salting for the district.
046So, like I said, we we don't do the high school parking lot. Everything else in the district we take care of. That's all the sidewalks, that's all the parking lots, all the driveways. Um, and there's a lot of early mornings that we're up at 2, three o'clock in the morning that we're here and trying to get the doors open for the school. So, a lot of behind thescenes stuff again that we do. Cartridge snow removal. You guys are Oh, which is also why we try to make the call the night before if we're going to cancel school. um big advocate for doing it that way because it just also lets our team know if we really have to get up at two in the morning or if you can let the snow fall or not.
047Yeah, it's tough when the storm doesn't quit until 6:00 a.m. and we're we're there at 3:00 to try and get things cleared. By the time you clear something, you go back and and an hour later, two hours later, it's already got snow in it again. But we do the best we can and and try to get everybody into the building safe as possible. So our department is considered support staff. The Burlington the buildings and grounds team is considered support staff. We don't directly teach, coach or counsel students at BSD, but we but our role is essential to their success. We provide a clean, safe, warm, and welcoming environment for nearly 3,000 students and 400 staff members every day. Our work ensures that classrooms, athletic facilities, common areas, and outdoor spaces are well-maintained and ready for
048all different types of activi activities. Without a healthy, functional, physical environment, teaching and learning would be significantly impacted. The BNG team plays a very important behind-the-scenes role in supporting the district and everyone who uses our facilities. Take a quick little round of applause to the B&G team. [Applause] Thank you everybody. No, thank you. Anybody have any questions or comments they'd like to make? Why do we outsource for uh snow removal at BHS? We don't have the manpower. We would need another three trucks and probably three more people to to do that. We have about seven of us that do snow removal. So, we would need three more vehicles and three more people to take care of that. So, we do outsource that area. And when you say vehicles, I'm from Texas, even though I've been
049here a while. What vehicles would be needed? That'd be three more plow trucks. Um, the company that we also outsource to is KR Contracting. They use a large skid steer and then two trucks to to clear the snow. We do take care of the salting though, which saves a lot of money. U most contractors charge by the pound and it's much much more expensive to have somebody else salt. So we take care of the salting. So would they take over that 496 or three building? Probably. That's right next door. It's almost the same campus. So probably for the project of switching over the cameras and doors at the 496 building, is there like more hardware that needs to be put in or Yeah, we'll have to get a couple of door boards from our vendor
050and then they'll get that on our system. the electric strikes that are in place and the card readers are going to stay and we can utilize those, but the current uh system they use isn't compatible with our system. So, we have to switch it over. So, then we have one system across the system. Okay. Any other questions or comments? All right. Good questions. Thank you, sir. Thank you all. Appreciate you very much. It was really fun getting to know them. I didn't know a lot about what you do, so it was really fun tonight to get to know that. Thank you so much. Okay, next up is items for action. So, you're going to just go ahead and stay right there. Yes, sir. Uh, first item is the bids for the district project updates, which
051I think you briefly touched on, so go right ahead. Yeah, I've got three projects that I need approval for. I've got the Seaman's TEC project which again is a continuence from last year. We're going to move on to do the next phase of that. Um so that's uh we're kind of stuck with one vendor just because they handle most of the stuff across our our buildings and we we kind of have to go with them. So Seammens is doing the the quote for us on that. It's the next loop and that's uh $88,500 for the next section. Okay. In total, Jess, how much is it to upgrade all of the TEC across the building? It's uh between5 and $600,000. And this is just a small portion of our system. This just controls uh the UNI
052vents and VAVs, which are the UNI vents are a wall-mounted unit that um move air and also heat the space. They bring in outside air from the outside. There's some units above the ceiling. It's called a VAV that brings in air and reheats it for particular spaces. So that isn't like the ma main controllers. That isn't like large components. They're just small electronic components that control the the unit vents and t and the um uh VAVS in the building. That's that's a really good example of just one project that costs $500 to $600,000, right? And we are having to spread it out over multiple years uh to try to make sure that we can take care of other projects at the same time, too. And my understanding is at the high school, Rob, you're using
053the vents that in the sections we redo, you're saving those parts because you can't really get the old parts anymore, but then you're you can use them in the sections we haven't redone yet, right? Yep. To try to buy. We're buying time until we can do the next section. And I think we have five to six that are left over from the last project. Some of the issues with those is they're getting hot spots and they're burning out. So, as we take them out, we're we're inspecting them, looking at them to see if they'll work, and then we can use them for a different area. So, I'd like to keep going with this project so we can, you know, get this phase done. If we didn't have these in the building, and let's say they
054didn't work, what would that do to the building? Um, we can't properly control the temperature in each classroom. Each classroom has a VAV or a UNI vent. So, when these go out, those kind of go rogue. The fan turns on and off. The outside air dampers open and close. And the outside air dampers bring in 20 degree air in the winter time that fully open and completely cool that room and it could pop a coil. We have um boiler heat. Yep. Boiler heat at the high school. So we have hot water and that's the next next uh part of my presentation. We have hot water that circulates through coils. Those coils are mounted within the VAV. So if that outside air damper opens up, we could freeze that coil and then flood out a space.
055So it's pretty crucial that we can control the space temperatures. Do you have an estimate on like how much for uh energy efficiency we're saving with these changes for I I don't No, I don't. I can I can look that up, but I don't have those figures. Yeah. Are there um question any grant opportunities that would potentially assist with this? Not that I know of. No. Okay. Okay. Were these original? Yes. Uh, no. I'm sorry. They're 15ish years. Yeah. Building automation turns over pretty quickly. You think of your your laptop computer, your computer at home, it lasts four or five years, maybe if you're lucky. These are 15 years old. So, they're they're pretty old as far as technology goes. How long do we foresee the new ones lasting? Probably similar 10 to 15 year
056cycle. Okay. Any other questions and comment questions or comments on this item? Okay. Uh looking for a motion then to approve the Seaman's TEC upgrade at BHS for price not to exceed $88,500. So moved. Okay. Is there a second? Second. Okay. All those in favor say I. I. I. Opposed. That passes. Next up, we have the Primastar bib. Yep. Boiler replacement at the high school. I'm going to jump ahead a couple slides to just kind of explain the the heating system. So, this is just this is very simple but basic. This has two boilers and basically two air handlers. So, on this diagram, it shows a boiler, two boilers here. Those boilers heat water. Then we call it processed hot water that gets sent around the building and goes to all the air handlers, all
057the VAVs, all of the heating units within the building. So these boilers are the kind of like the the heart of the building. They keep heat on in in the building. The boilers from the high school are original. So they're about 25 years old. This is the boiler plant. This is a picture of the boiler plant. So there's six boilers stacked in this room and they're they're snug. There isn't a lot of space in here. That's kind of one of the reasons we have to kind of go back with this particular boiler. Um so there's six of them lined up. The second from the back is the one that failed. the heat exchanger broke and it started uh letting water out on the ground. Basically, Rob noticed a big puddle in the area. Went to
058take and investigate it, shut it off or isolated it so we didn't lose more water. This happened back in February. Correct. So, the heat exchanger on one side is the fire, the other side is the water. So, they don't mix. You can't you can't let the water into the fire area of the boiler. It It's going to fail. It's it's going to dump water all over the place. So, we isolated it. had our contractor come in and there's there's a hole in the heat exchanger. So, we we need to replace it. So, they're all original. Life lifespan on these is about 25 years. So, we we got our money's worth of these boilers. So, I'm I'd like to replace three of them this year. That's what this quote is for. Uh we have a total
059of six boilers and um this will at least get us half of the plant back so we have a reliable heat source for next year. our next phase, we could go with condensing boilers that we could modulate a little bit better. We could use them in the spring and the fall to conserve on energy and and try to save on on some energy usage. Um, but these three are kind of crucial. We can run the building in almost any temperature on threeish direct, sometimes more run. Um, the building automation system will bring on more or less boilers as the outside air temperature changes and the demand for heat inside the building changes. So they spool up, we may have just one running. If it's really cold, we may have up to four of them running.
060So this is a a very important part of the building. Okay. Any do you want to talk about? You got three quotes. Uh I have three different quotes. Uh one from Cornerstone, which was just under the Premier quote. Um I think $2 to $3,000 less. And then I also have a a quote from Lee McCandle. Lee was quite a bit higher. it was around 213,000. Um I I'd like to go with Primistar because they're our local contractor. We've been using them for years and years. Um they have four techs that live in Burlington. Um those guys used to work for Vorpagel Service which sold to Primistar. So these guys know our buildings. George Lori is a great guy. He he has a district key. He knows all of our engineers. He knows our buildings. So
061we're saving time and money with having engineer technicians that that know our spaces. They come in and they get right to work. They're not wandering around trying to find things, asking questions. They know what what our buildings are. So, I'd like to stay with Primistar. They do a lot of our service work. They tune up all of our boilers, our air handlers. We call them on a regular basis. They do the majority of our mechanical work that our engineers can't take care of. Okay. Any questions or comments from the board? Okay. Then I am going to look for a motion to approve the primar bid for three out of the six boilers at BHS for a cost not to exceed $175,957. So moved. Okay. Is there a second? Second. All right. All those in favor
062say I. I. I. Opposed. Right. Thank you, sir. Thank you very much. Appreciate you all very much. Okay. Next up is Burlington High School, the AFS student exchange program request. So I would assume that's Yep. Hi. Oh, it's you. Yep. I'll just take that one. So, um, every year we have to get board approval to accept students who are foreign exchange students to come to BHS. So, this is just looking for approval for us to continue working with AFS. Uh, they're looking to place one to three students. We don't have the which students yet. they first have to know that we can accept them and then they would be seeking um students out. This year we've had two students from Germany um at the high school and we tend to have at least a few
063every single year. So just looking for approval for one to three AFS students. Okay. Any questions or comments from the board? I just have a comment. Are we uh still placing people from other other than AFS other groups because I know if we had some others for a while that would come exchange students. Yes, we did uh maybe two years ago. Yeah. Yeah. If we do get um an ask for if we if we do get an ask from a different company, we'll bring it to the board for approval. Okay. I think there were two or three at one time when I first got on the board. Okay. Thank you. Good question. Um any other questions or comments? Okay. Then I'm looking for a motion to approve the AFS student exchange program request as presented.
064So moved. All right. Is there a second? Second. All right. All those in favor say I. I. I. Opposed. That is passed. Next up, we have Ruth or Jill with business services for a resolution authorizing a fund transfer, establishment of an escrow account, and defeasence of general obligation refunding bonds dated April 1st, 2019. Um, B&D staff, you are welcome to staff if you want, but we also will not be offended if you would like if you want to leave for the night. But thank you. I also want to add I also want to add thank you for your tremendous service that you provide. Thank you so much. Thank you all. Thank you. Good call, Ruth. Holy. Okay. So, um back in the fall when we set the tax levy, we did um approve 5,65,000 extra
065for what we call debt defeasence or prepaying our long debt. So, that was the revenue side of it. So we collected those tax monies in January and February. Now we have to have the expense side or the payment side. So that's what the resolution is tonight um is to authorize that payment. Um couple things. one the this portion of the extra payment will um pay off the remainder of the 2036 balance and all of the 2035 balance. So we've knocked five years off of that total payment schedule. Um and the 5 million will save us it's 5,65,000 will save us 2 million 10,000 or about 40% uh rate of return. So I think that's phenomenal. Um so this resolution will authorize that payment. Um how it actually works is the money goes into an escrow
066account. So it's held by this u we use associated trust. um until that the debt isn't callable until 2027, but legally by us putting that money aside, we can say that it's defeases or paid so we can take it off of our books. Um so the resolution is authoring authorizing that escrow. The one other thing it does is give um Jill or I the ability to sign any documents just to make that those final payments happen. So, just to really clarify, okay, the debt that we're talking about is from the 2018 capital referendum where the main part of that was building Carter Middle School. Okay? So, every year as a school board, you can levy above the revenue limit for additional debt to fees. So, you guys made that decision back in October where we
067talked about levying an extra 5 million, right? So you did that. Then the money was collected from the taxpayers, right? And now we have the money. So now we're saying, "Hey, we need to pay the pay the bank for the 5 million that we just collected." This is not asking for approval for additional debt defeasence for the 2526 school year. Okay? This is debt defeasence for this school year that you already approved. Okay? just to make sure that's clear to all that might be listening. Yeah. Okay. Any questions or comments from the board? We do need a roll call vote, please. Okay. All right. We are looking for I'm sorry. I am looking for a motion then to approve the resolution authorizing the transfer funds to pay the debt defeasence already issued. So moved. Okay.
068Is there a second? Second. Okay. And then Norah, if you could do roll call, please. Kate, approved. Rosan, approve. Approved. Approved. Taylor, approved. Marlo, approved. Peter, yes. Noah, yes. Rebel, thank you. Okay, thank you. Um, and then Taylor and Paul, there's a couple documents I need to sign later. Thank you. Excellent. Thank you, Ruth. Appreciate it. Next up is student services, which is the proposed student and athletic fees. Yep. So, um we had talked about uh throughout the referendum that we weren't increasing fees, right? And the fees we were referencing in that regard moving into the 2526 school year is in relation to our uh athletic fees and uh registration fees. So, you can see here um I'm trying to make it a little bit bigger for you. Um this is our fees this school
069year and you can see none of them are changing for the 526 school year for any of our books or materials like that. Um the only adjustment that we're making with fees is in relation to um lunch and breakfast. Okay. So here's the adjustments taking place here. You can see it kind of ranges between seven and 13% increase more so because of inflationary costs when it comes to food. Um otherwise all of our um athletic fees everything else you can see these two columns are remaining the same. So just looking for approval to make those adjustments uh to food service fees for the 2526 school year. Okay, any questions or comments from the board hearing? None. Um, I'm looking for a motion then to approve the proposed student and athletic fees as presented. So, okay.
070Is there a second? Second. All right. All those in favor say I. I. Opposed. All right. Motion. Passes. Next up is the committee reorganization. Um, we pretty much kept everything the same. Just swapped um Kate out with Aubrey. Uh, Roseanne will now be the chairman of teaching and learning. And I think that'll be a good selection there. Um, does anyone have any comments or questions or would you like any requests for changes? Oh, the other change is after um last meeting Peter's recommendation to add the legislative liaison section to the board governance and communications committee. So, I think that fits in well. So, thank you for the suggestion there. Okay. All right, then. I guess I'm looking for a motion to approve the committee reorganization as presented. So moved. Okay. Is there a second? Second.
071Okay. All those in favor say I. I. Any opposed? All right, that is passed. Finally, um, next up is the annual meeting. The proposed date is August 25th, 2025. I think we'll do it here at district office this year because we really didn't need to be in Carter last year. So, does that work for everybody? August 25th. It's a Monday at 6:30 p.m. That is when we historically have been holding the annual meeting is the fourth Monday in August. Does that work for everybody? I don't have any conflicts. It's good for me. Okay. I'm available. You're good, sir. Okay. Good. Make it work. All right. All right. Uh then I guess I'm looking for a motion then to approve the annual meeting to take place Monday, August 25th at 6:30 p.m. here at the district
072office. Is there a motion? So move. Is there a second? Second. All those in favor say I. I. Opposed? Motion passes. Next up is uh the adopted school. Um we didn't really change that the last couple years, but I think it might be a good idea to maybe do some reshuffleling. So, um, Jill is going to walk in the front and everybody. Yep. Absolutely. Okay. And then everybody is going to pick a name out of the red bucket and what you get is what you get. But if you have a repeat and you have the same building, then I think you should put it back in and we we pull it back out. Okay. So, you all know who you have right now, right? Yes. And just as a reminder, what adopt a school is
073is there's seven schoolboard members and we happen to have seven schools, right? Uh we combine like Whiskll with Cooper and we combine F FRC um win and pack all together as our Bullington alternative school. Um and this way as board members you don't feel so stressed to have to attend lots of events all over the district. you just to have your adopted school and the goal is to attend at least two events per year for the school that you are assigned. The max number of years that we've had you stay the same school is two. Okay. So the school that you would have you would be assigned twice. There was some conversation that you have mentioned and we can have a this conversation now or later. It's up to you. someone, I don't remember which
074board member, had suggested to me, hey, it might be nice to have um the board member attend one of your one-on ones because I meet with the principles every 3 weeks, so to attend a one-on-one with you and the principal and be able to like walk around with you. So, that's kind of um up to the board if you guys think that's something we should add um because I'd be happy to do that. Um and so would the principles. Yeah, I think it's a great idea. I think it'd be a good idea. Yeah. Okay. So, we'll go around, but remember who you had and pull it out. And if it's the same, you got to put it back. Okay. We should actually do because you're going to be new. So, the odds of them pulling
075up not Burlington Alternative School. Okay. It's not the same. It's good. Who' you have before? Dire Dyer Winkler. Nice. We're doing good. Except for now. You had Carter, right? Okay. Come on. Be smarter than the paper. Yep. I'm good. Oh, who is it? You're not here. Okay. Marlo took mine, so I'm safe. Carter. Oo. Sorry. Be excited. Paul, be excited. Like Taylor. Yeah. And these are tiny dire get to meet with the new principal. You can't. No, you can't. That says BHS. This doesn't count as your one-on-one, Paul. Huh? Right now. Yeah. BHS. Oh, so that's gonna be Kate. We only had one where we had to switch. Oh, I was gonna say there wasn't another one in there. These are little. This should be, right? Right. Should be. Oh, yeah. Waller. Perfect. All right.
076Excellent. Uh, next up, and probably won't be much to say, but, uh, schoolboard committee updates. Um we'll go ahead and we'll start with board governance communications and legislative liaison. So that's going to be Kate. Um since we haven't met, you don't think we have a report. Uh the other thing I'll say is if you're committee chairs, please uh reach out to your committee members and Jill and try to set up a time that works best for everybody to be able to either meet in person, virtually, whatever works best for you all. I think that would be great. Uh, next up is building and grounds. Uh, met. Have not met. Okay. Uh, finance. Mr. Turk. Um, yeah, we haven't met, but uh why don't we stick around? It's Paul and Kate. You guys mind after the
077meeting? So, we should schedule a meeting. Okay. Uh, personnel, Mr. Strong. Yeah. So, we met this past Wednesday on the 7th um virtually to discuss um any of the appointments, retirements, resignations um and terminations since our last month's meeting. And then our next meeting will be uh Wednesday, June 4th. Third, is it the fourth or is it the third? Fourth. Fourth. Okay. You're talking policy committee. Okay, perfect segue. Next is policy committee, Mr. Cobberick. So, we haven't met as often as we had been in the past. So, we have nothing to report today, but we do have an upcoming meeting, which would be the 3, I believe, if everyone could still make that. There's been a little lull in the committees because of the reorg of election, new board members, and reorg of all the
078committees. So, we kind of were in like a in the month of May until we have the reset committees. Okay. And uh teaching and learning is on All right. We're going to be meeting the 14th, which is round. Excellent. So, that'll be fun. Two days from now. Yep. Okay. All right. Um Okay, we're all set there. Uh, next up is next meeting dates, teaching and learning, as Roseanne just said, May 14th at 11:00 a.m. Uh, schoolboard workshop is May 15th. That is at 6:30. So hopefully everybody can make make that person I'm sorry, policy committee June 3rd at 5:30 p.m. Personnel Committee close session June 4th. As Noah just said, our regular June board meeting is June 9th at 6:30. And then of course we have personnel again at on June 11th. Oh, that's the
079BA. Yep. And then uh again, just a reminder, the next school board workshop is June 23rd at 6:30 p.m. Yeah. Just to reiterate that personnel committee meeting is not in relation to the normal schoolboard meeting. That is the meeting with the BEA in order to uh go through negotiations. Okay. And last but not least, looking for a motion to adjurnn. So moved. Second. Second. Okay. All those in favor say I. I. I. Opposed. We are adjourned. Thank you everybody. Wednesday. Sorry. Where is the meeting on Wednesday? Amy, I'm going to get the uh those flags and citations. I'm going to bring them