BASD School Board meeting - June 10, 2024

001at 6:31 p.m. we are recording correct excellent uh first item is to call to order which we did Pledge of Allegiance if we can stand for that pledge allegiance to the flag of the United States of America and to the for stands Nation God indivisible with liy and justice for all okay Laur if you can help us out with roll call please Noah here rosan here Paul here Taylor here Marlo here Peter herey here thank you okay uh citizen comments do we have any in the crowd do we have any submitted no that makes that easy uh number four board member reports on workshops or meetings does anybody have anything I do ran okay last weekend I spent in Madison and we were talking with the awsa group uh Jim Lynch came and that's a

002group that works with uh administrators and we found out quite a bit about principles uh kind of sad what we've heard um only 25% of principles stay up to five years and they're gone and so we need to increase longevity think of ways to keep our principles here and to accelerate their effectiveness because that needs to be improved also and I know that our superintendent belongs to awsa I talked to her before uh and I was going to read this quote because I just think it's a great one and you two don't tell who it was okay um we make a living by what we get but we make a Life by what we give Winston Churchill and that's so true okay another thing too they talked about this one man raised his hand and

003said well you know I think of it like a Woodman when he's chopping down trees he has has a sharp ice sharp Axe and he said um we forget that as board members as principls and as teachers we need to keep that sharp we need to be sharp in order to do our job and um so we have to keep have to keep working on that um see talked about a su con Summer Conference that's coming um and they talked a lot about act 20 and they're using AI artificial intelligence for a lot of things and I know we're using it here even at this table for uh many different things um it's interesting um there are some things you have to be careful with in using it so um we're going to be talking

004about that at our convention um but it's it's it's been very interesting and I don't know Ruth if uh you heard anything about them doing a away with Act 10 okay so what do you think you're going to have to use a mic there Ruth oh I'm sorry um I have heard that they've been discussing it um my understanding is if that comes back then that will drastically change negotiations right um I've not heard which way that's going to land it's been talked about a lot and they're two different sides I mean they really you're either on one side or the other um but we'll see but it was a really a good time and like I say uh I hope that all of our board members will try to go to some of these

005things there nothing else you get a lot by talking to board members from other districts and finding out how they do uh I liked it and just on a happy note I was selected to go to Washington DC for a conference and I'm excited about that so yeah I'm happy so anyway that's kind of basically what it was but Jim Lynch was wonderful he's executive director um I don't know he was very I think you've met him right Jill yep I'm on the district leadership commission board for the state with him isn't that great we have somebody from Burlington doing that great so okay okay well anyway it was a good weekend I was tired when I got home but uh I drove in lots of rain on the way home but it was wonderful

006so thank you okay anybody else I just want to thank the uh custodial group that came tonight to speak and share their comments with us so we appreciate those of you who stay with us your time tonight thank you for everything you folks do uh next up is the superintendent's report please by Jill yep there was so much going on in the month of May I think I could probably spend three hours talking about the month May so I was trying really hard to think of what was most important to kind of highlight um especially with our last couple board meetings that have gone really really late right you really like those the ones till 11:30 at night those are the best aren't they yep okay so to try to shorten her up a little

007bit um the first thing that I think is really important about the end of the school year really reflects back on all of our graduates right so um just want to congratulate all of our students at um all three of our locations that have graduates this year so we had 241 graduates at BHS and you can see over on the right side we had 13 of them are Summa kumla 37 were Magna and then 40 were kumla and um they as a collective class so not at all students at the high school just the seniors had over 1,312 total service hours to the community that they gave back so that's really awesome and then the number that is staggering to me that is so amazing and awesome is the amount of scholarship dollars given to

008our senior class of $742,500 th000 in scholarships given to our students which is really awesome because it's just as exciting to see where they will uh go next right in their in their Journey forward so just congratulations to the class of 2024 and also want to thank Roseanne Han Aubrey Thompson and Paul cernick for coming to the graduation and helping shake the hands of all 241 graduates at BHS um was a really good night Amy and her team did a great job and the custodial staff did an amazing job too with the setup so really great night um always nice when the weather cooperates for graduation uh then also just to point out we had 46 graduates at F FRC so Fox Riv Consortium there was 55 total uh and remember we're in a Consortium

009with Waterford so 55 total graduates 46 of them were were Burlington students and then also at our pack house our 18 to 21 year old program there was a total of eight students who graduated there five of them were from BHS or BHS um basd students so congratulations to all of our students who graduated also we had 220 eighth graders who um celebrated eighth grade recognition and then we also had across all of our elementary schools some celebrations in regard to our little 4 carers um becoming 5K across the system which is super cute to see if you've never seen one of those um those are real cute um so excited for all of the celebrations across the district um and a great end to the school year additionally um at the end of the

010year brings lots of different activities and fun right this is Miss Anne Phillips our principal over at Waller Elementary School um just to try to highlight um one thing here she remember when she slept on the roof last year um if students raise $5,000 so she said if they raiseed $5,000 this year she would be um get slimed by uh students and I I think there's eight five gallon buckets of slime that were poured on um Miss Phillips because the students raised [Music] $9,888 th000 playground um piece of equipment so they're waiting to build that up using last year's funds and this year's funds to do that but at the end of the year there's always a lot of exciting um fun things going on and this is just one of those things Annie's always

011up for whatever I don't know what she's going to do next year if it's not slime maybe bugs in a tank or something I right like Fear Factor right bring that back um then additionally in the month of May we had Dr Jill underly she's State superintendent came and visited basd and Gateway um she was able to hear about our driven program because they presented in January at the state conference and a lot of schools were really talking about what's Driven and she really wanted to hear about it and come see it for herself so that was really awesome for our students to have the opportunity to talk to her about the program she also came to see our radio station our health pathway our construction pathway at BHS and then we walked over to

012the hero Center where we also talked about our partnership with Gateway and the EMT courses that are there um and it was just great for her to be um on our campus and and she gave us tons of kudos for how well we were doing and she was really impressed with the amount of programming that Burlington School District had so that was really cool for her to be there anything you want to add the rules well she's she's just a neat person I got to know her because I sat next to her to a couple lunch and uh everybody kept coming up to me and saying oh you're from Burlington that wonderful driven program that was the best breakout I've ever seen and so that's how it started and so she wanted to come down

013and but she has talked all over the state about what a good District we have so it was certainly worth having her come and spending the couple hours with her so it was really nice too because I took the opportunity to have a conversation about our corrective action plan that we were given a few years ago and how DPI could have maybe done things a bit differently so that was an took I took the opportunity to have that conversation with her as well so um really well received in that regard as well and then additionally I just want to um make sure everyone's aware in regard to some adjustments I'm going to do with communication so as we move forward as you saw board I sent you board notes to support the board agendas look

014like the image there on the left um we'll always send that to you prior to a board meeting um and then also we'll uh have one that looks very similar for staff and then another one that is for vasd families and community so the community one will go out on Tuesdays um following a board meeting and we'll kind of see how that goes um just hoping to continue to build on being more transparent and uh sharing more communication with stakeholders so kind of see how that goes then also just a quick little shout out to Barry schiling um he made these little paint containers for all of our lion staff so if you remember prior to him uh leaving the board he was assigned lion school and he made all of these little like you

015they're for like pencils you could put pencils in there and stuff um and he 3D printed all of them and made one for everyone at um lions and just was thanking them for their service um and I think it was something really kind of nice especially with lines closing um for them to have something a little bit special so thank you to Barry and then last but not least is to all of our 2024 retirees of basd they collectively dedicated 293 total years of service to the brilliant ten School District that's not even somewhere else that's just here in Burlington 293 total years so just wanted to um say their names real quick to honor them um in our school district so Brooke Bross F FRC coordinator she was here for three years Karen veter

016shance uh El teacher she's here for five I'm going in order of years of service Carol Harry special education program support seven years Julie Coffield was a second grade teacher 12 years in basd Michelle Larson PA professional 12 years Lori Tess eel teacher 15 years Jamie Schneider special ed teacher 24 years Dennis Jacobson custodian 25 years Julie hethal District Administrative Assistant 26 years Ellen Johnson special education teacher 30 years Linda de Brer uh par professional 32 years Jenny ISO middle school English teacher 32 years Greg Zeman High School science teacher 34 years and then Dan Lynch middle school math teacher and as you know him well too as a coach is 36 years so um congratulations to all of our retirees we will miss all of them but excited to see what comes next for

017all of them as they move on to retirement that is it for the superintendent report awesome thank you Jill uh next item is the consent agenda items uh there's two now four items I wanted to kind of mention um one was the $20,000 Grant from from Project Lead the Way to assist with dollars to continue for stem courses uh 5K through 12 and Mr Jensen uh Mr Wayne Jensen who was a former teacher and then I believe after he retired he was also kind of a steward of the school Forest uh donated or gifted 25% of his living trust to the school district to go back towards the school Forest so I believe that dollar amount is 150,000 uh yeah we're not sure on the total dollar amount yet because there's his estate is still

018being figured out but it's um I think a minimum of $150,000 back to the school Forest but Wayne was an um a teacher at the high school and just really into the school forest and really wanted to ensure that that is something that is well taken care of uh for years to come and especially given our financial situation we're in to have dollars that we can use to support the school for us is really nice um met with his or some of our team met with his sister to kind of go over what his hopes were um and we look forward to just being able to utilize those dollars to take care of our school Forest very generous uh and then two notable appointments uh my seventh grade history teacher who's directly in front of

019me Mr suck uh was just appointed or will be appointed to the new activities director so I appreciate you applying for that and staying within our district it's good to see you again uh and then Mr Mr Jess Warren will be stepping up as the new building and grounds director so we appreciate both of you there um you want to expand on anything or is that you good you did a great job okay welcome to the team on the different role so moved second okay all those in favor say I I oppos all right motion carries uh next is items for discussion so first we'll start with Mr uh director Warren for the 2023 2024 recap for building the grounds and just you guys know while he's setting up his um computer some of the

020thought process here a little bit was with you know the schools came and gave you an update in regard to what was going on at their school level this is kind of an update if you will of what's been happening with buildings and grounds um so uh that was kind of the intent you had dinner with them and then kind of what what has their team been been doing in the last year and what's to come so just a quick upate it probably is better if you hold it just is it betters just for the people um listening sure okay just a quick update from our department um for some new board members and maybe people that don't know we have uh seven different schools in the district Cooper Dyer Waller Winkler Lions CER and

021the high school Pac house F FRC district office which which uh houses the district office staff project wind and our maintenance shop and then the school forest all of those buildings combined is close to 700,000 squ fet feet uh if you think of an average home of 2,000 square feet it's like close to 350 homes that the District covers for square footage um the school Forest is 160 acres and in total all of the acreage for the district is 276 Acres we have right around 20 to 25 custodians three building Engineers two full-time outside grounds two part-time outside grounds a custodial supervisor and myself so that's a pretty small crew for the amount of things that we take care of the events graduations moves uh projects all of that type of stuff that goes on

022within the district uh capital projects from last year we did U LED upgrades at the high school so I changed out all the light bulbs in all of the classrooms to LEDs and it saved us about a quarter of the energy of the original lamps that were used we also installed playground equipment at Winkler and Dyer crack sealed and stripe pavement at most of the district Lots District radio upgrade we upgraded to um digital radios so we could communicate better throughout the district we have a repeater up on mountt Tom road that repeats the signal throughout the district so we get better coverage we had a lot of problems at CER because the we had holes where we couldn't communicate and this wasn't just our department was schoolwide so now everybody can communicate much better

023the radios work better at the high school carer all over the district um and that was all done with the uh $250,000 capital budget for 20324 we also did a project with data Wrangler and the little devices that blue device in the corner there that we hooked to the mains the main power feeds for the high school and at CER so we can analyze the data that comes in from those and we know how much the kitchen equipment is using we know how much the gymnasiums are using air handlers lighting all of that type of stuff um so by doing that we can offset about $80,000 a year estimated $80,000 a year from fund 10 to fund 50 and fund 50 is Food Service only so we can take that 880,000 and take it and

024give it back to the fund fund 10 um the last the first two months of the project we were able to offset about $16,000 and we're looking to do three more schools that should give us an additional $40,000 per year so in total by doing those devices we can offset about $120,000 back to to the fund 10 from fund uh 50 we can also capitalize and do some stuff with fund 80 we haven't seen that data yet they've given us some figures but we're not quite sure how much that's going to offset fund 80 is um the rec department capital projects I have planned for this year uh Seaman upgrade project at the high school um and those are controllers for all our HVAC equipment uh concrete work at the high school uh gym equipment

025repair at the high school concrete at the playground and bus stops for carer water heater at dire Elementary playground fence at Dyer painting at Dyer uh fire panel at Winkler and PA system upgrades at dire and Cooper and that's all out of the uh 2024 25 capital projects budget uh We've also got the BHS survery going on the student area where the students go and and get their food um we're rearranging some things we're updating it's it's all original from 20 2020 or 20 2000 when the building was built so we're doing more flooring um changing configuration um and some different things like that that's all coming from fund 50 and that's about $375,000 and if I could just reiterate fund $50 of food service cannot be used for anything else so that $375,000 if

026someone says oh if you guys are in a deficit of 5 million why didn't you just shift that 375 to help offset Staffing or something like that that is not legal you can only use fund $50 for food service so if we don't use it then the state can take it away away from you so that's where we're updating our uh survery area at the high school so that we don't lose those dollars but it's really important to understand that we cannot use those dollars anywhere else and next we've got Cooper monu renovation uh we're renovating the rooms to accommodate for their teaching style the rooms are a little larger they need them a little larger so we're removing walls adding electrical on some new walls um painting and doing carpet and all of those

027funds are coming from uh the Solen family uh the uh private donation from them so that's starting tomorrow and just as a reminder to because they are giving us sub such a substantial donation of that 185,000 they also gave us 30,000 this year for teacher training we are going to name the library at Cooper Sullivan library on their behalf due to their donations so just a rute to them and then last I've got just a few projects that need approval tonight yet and that's the Seaman te tec's um and the asbest abatement at Cooper for the project that we're doing at Cooper and that's everything any questions at all for Jess what is one of those data Wranglers cost it's about uh 3,35 00 $3,500 per unit um I was able to install those myself

028uh we had them come in we partnered with them and then I installed them on our equipment they uh connect to our our Network so they actually read the data off of it from their location and then they give us a report what we can offset uh from our electric bills is there any other like appliances like stoves for instance that use gas that we could do like the same thing or um we kind of asked them about that they don't have any submetering for that type of stuff so it's all electrical based that we can that we can offset so anything that's electrical they've got Steamers they've got uh ovens they've got warmers that they serve out of the lighting HVAC anything in the the kitchen or the servery we can use an offset

029even part of the U uh Commons we can use we can use about 30% of the electric usage there and we can offset that back to fun 50 or from fun 50 with um Lions closing for this coming year how is that going to affect uh maintenance and upkeep we'll still have to go there periodically just to check on things to make sure everything's okay we'll have to keep the heat on at probably 50 degrees over the winter we will save on utilities uh but we can't just completely shut it down and just so you guys know we've we have had some people reach out in regard to either purchasing lions and or renting lions from us so um once we kind of worked through that and what we would suggest you we'll bring that

030back to you for Action as well anything else no okay thank you Mr Warren thank you appreciate you uh next item is the first reading of the ongoing policies if you want to turn that over to Jill or Paul well I'll take care of it um so on June 4th we met to discuss uh the following policies for the first reading um so the first policy we discussed was 5350 which is suicide prevention intervention and postvention uh the recommendation to the full board is to accept almost all the options throughout the policy except for those that don't pertain to our practices here at basd uh the next policy is 5505 which is academic honesty um this is a new policy so this new policy um the committee recommends that the district adopts this policy relates

031to the importance of students submitting work that is their original work uh the next one is 6236 which is the community service fund fund 80 this is also a new policy this new policy um the committee recommends that we adopt and this policy simply protects and supports our Community Education Department the next one is [Music] 72501 which is Memorials for staff and students this is also a new policy that we recommend to adopt the main component of the policy relates to the importance of avoiding permanent permanent memorials to any staff or students who pass away the committee also thought taking the last paragraph that refers to not memorializing suicides is important to keep in the policy um this section was also recommended by Neil um the next one is 6610 which is non-district supported Student

032Activity accounts uh this is a policy that Neola simply updated and we are taking the recommendations the next one is 74402 which is smart monitoring equipment this is also another new policy that we are recommending to uh adopt the policy relates to installing smart sensor devices for student safety an example can be the Vape smoke detectors we don't have these currently but um it's not a bad idea to have policies like this so that the district can install something of this nature in the future um we do have door sensors right now that are currently uh in the schools and if they are left a jar open uh Those sensors will allow us to know what door is left open um the next policy is 7540 08 it's a artificial intelligence policy this is also

033a new policy um Jill has also looked at all the policies that listed inside of this policy that we do have those in place um also this would include the new Adoption of policy 5505 for academic honesty the last policy is 8121 which is a personal background check for contracted services this is also a new policy that we are looking to adopt this policy refers to contractors or Andor subcontractors and the importance of having the ability to ask for background checks for those that are on site okay Joel do you have anything you want to add no I think Paul did a heck of a job there that was that was good right very ni professional yeah very professional first time there that was good uh just to clarify this is just the first reading

034uh we will have our second reading in passage at our next meeting so we will have no action on these tonight any questions did you have anything Aubrey um I just I will make it a question um if we are not on the policy committee but we have thoughts or concerns about the verbiage in these policies when do we bring that up or how do we address that now now okay great so then with the first policy the 5351 about suicide prevention um was wonderful that we have a policy on that I looking my background for those who don't know it I'm a licensed clinical social worker and mental health counselor so this is very much in my wheelhouse um and just that first paragraph um we're talking this is a student suicide prevention policy

035and it talks about um in the very last line of there it says it talks about self harm and those are two very different things and very different um challenges and it's important to not conflate the two because not all people that engage in self harm are suicidal um it certainly can be an indicator but it isn't always and so I just want to suggest that we change the wording there to have it be clear if this is a suicide prevention policy then we should be talking about you know suicidal ideation or suicidal attempts rather than self harm which is a separate a separate challenge that students so do you have a suggested change in the verbage for the policy yeah I mean we could keep um I mean you could instead of saying Su

036self harm just say suicide um well that doesn't really work though um engaged in or attempted so I guess um students who are experiencing or um suicidal adiation could I mean they don't really pose a danger to other students is my other um problem there but um so it could say something a student who has um is experiencing suicidal ideation um is the potential danger to themselves because I think the rest of the policy really um covers what needs to be covered okay so student who's experienced suicide ideation is a potential D danger to themselves in lie of it saying just to make sure I'm clear yeah in lie of it saying who has engaged in or attempted self harm poses a danger to both himself and to other students um because someone that's a

037danger to other students again does happen but that's a whole separate situation that's not necessarily suicidal um the very first paragraph which policy is it 5350 yep student suicide prevention um so there's the first sentence there it's the second sentence of the policy a student who unless am I seeing the wrong policy I don't have that in my policy I don't see that on mine so maybe this was this is what's on is this what has already been changed this is what is on dos well that's interesting because are you looking at the policies in our district yeah I think that's actually our current policy you're looking at great so it's already been addressed in here well it's replacement policy I think 5350 so what is this that's our current policy I see and this

038is what we're revising okay this would be a a replacement for the entire policy where where did you get this you should be able to see your exective content okay learning new things sorry no no worries um but then quickly looking at what's over here it appears that can I do a quick search kids cut themselves do a long search do you know how to make it oh like to search it right word control I for me what are you wanting me to look for I just wanted to search for if it talks about self harm sorry that's okay I don't think it does Aubrey oh self-destructive behaviors which is in no that's that's good ignore everything I just said then okay so what's in what's in the updated policy looks good then yeah so

039when when we review missing this information so go back to the meetings and then look at our agenda for today that's yeah that's what that was but okay agenda and then under first reading go yeah is live right now and now here's the new policies that's I see okay first one under yeah all right yes so just just to reiterate where help everyone understand what just happened there Aubrey was looking at the policies that are currently online on our BSD website right so the the policy that is active now the policy that we're doing a first reading on would be a replacement of that policy so that it has this new language which is the one the board can see right now does that make sense yes also we did change um where it says

040District administrator to superintendent with a capital S yep which allows Jill to appoint other people as well so we don't have to keep changing policies when there's a different person that has to address that policy yeah so any time you see superintendent capitalized it means superintendent or design that's what that capitalization always means okay superintendent or design as establish so I can just assign it to you Marlo so that's an established Norm yes okay within all of our all policies okay yep Mr Durk yeah thanks Taylor um I had a couple of questions because in the public content it said overview of policy changes is that a mistake because refer it was referring to other policies in there that like one 43 and 142 that aren't in there or am I missing something it's also

041dated November 2023 at least in my yeah public com content under that agenda item was that just a thing or that one right there that you're looking at is the list of all of the policies from niola that they suggest a change on when they suggested those changes is on November 13 2023 so that's when those adjustments happened at the neol level and then anytime after November 13 2023 you as a board can start to make adjustments to those so that's where Nora and I take a look at all of the policies that then are in the updates and then that's where at the policy committees we kind of separate them out because sometimes NE will give us 25 policies at a time and that can be a lot for the policy committee to review

042at once so we just try to separate them out and split them up over time because that's on top of also the other seven that everybody wants to review at the same time so I'm not quite following that Jill it's like so for example in this document it talks about policy 142. one electoral process revised but it's not in the it's not one of our ones that we're looking at am I missing something or I'm just curious what it is no we already approved that so again what I I think it's the incorrect document uploaded under public content no the public content uh they can see pretty much every single because niola what it what they did is they explain every single policy what is the change that they are proposing right but the the

043list that is under public content is not what we're talking about tonight no it includes all the we need to read does it's only a page and a half and it only has like 10 I'm so sorry then I have to upate no I just want to make sure I wasn't missing something that we were changing those other policies or thank you I have to make sure that thanks yeah no worries I did have a question too on the community service fund fund 80 so is this we already have a community service fund we have a fund 80 so is this policy just kind of catching up it's a naola recommendation for there was no policy four okay and then in there it says fund 80 expenses shall not be paid from the fund 10

044general fund I think that's technically true because we transfer money but we don't pay them out of I think we transfer money from fund 10 to fund 80 we don't fund 80 is all self-funded 6,000 tax oh it's tax levy not okay so we can we can Levy directly from the taxpayers for fund 80 outside outside Revenue okay I'm learning something thanks glad I'm not the only one okay any anybody else okay I guess we'll move on to items for Action first item is the long-term Library plan I'll turn it over to you ladies thank you there you go sorry about that um we're excited to be here to talk about the library plan in the Burlington area school district um our purpose to talk with you today is to get a board approved District

045long range plan um this is a DPI requirement for the state and um and our district is not in compliance right now so we're trying to pass a policy so we're part of the compliance of the state um we're just going to be documenting our program growth and Effectiveness and this is a way to provide communication um with our stakeholders and what's going on in our libraries right now yeah so we're really excited to share all the things that we're doing K12 in our libraries with you tonight what you'll see over the course of the next few slides is an overview of our current K12 programming and then we do have our basd library policies and procedures that have already been passed and then we have a brief budget explanation that's aligned with our goals

046moving forward our smart goals objectives and activities that's really the meat of our action plan and then the last part will be the timeline for implementation and your approval so first of all some of you might not be aware of who we are um in our district we do have two Librarians um I'm Sally I serviced the elementary libraries in the district and um and so I was at Lions which is just closed and now Dyer Waller Cooper and Winkler that's when I forgot and um I take care of the maker clubs and and B the books and news teams um and pretty soon our summer reading events are taking place during tomorrow we have some and so those are what I take care of and my name is Angie th I am your secondary

047librarian I serve fifth through 12th grade um this is my second year in this position prior to that I taught English and reading at the high school I also serve F FRC the pack house and I am the charter school librarian as well all right so um on this page you can see a snippet of the BD Library landing page for our school district um the last couple of years we've really worked on a lot of policies and a lot of um just getting our libraries up to par with where they should be um so if you ever go to that page you can see all the workings of our libraries and what's happening and we did want to give you a really brief update in the 23 24 school year because last year we

048spent so much time working with community members and stakeholders developing a solid Library policy that everybody felt comfortable with and so here is our update uh during this school year we've had zero book challenges which I think speaks to our comprehensive policy that we passed last year we did have 67 mature content permission slips that were signed at the high school so for those of you who don't know any book that is considered adult or has a mature content tag in our just our high school library it requires a permission slip in order to be checked out so we had 67 families utilize that permission slip and all of our permission slips and forms are on our landing page um our library and Angie that was one of that was one of the new permission

049slips that was not in place prior cor correct that's part of our new policy and we had 40 young adult permission slips that were utilized by CER families so that is when a sixth grader would like access to a book that is considered young adult I think it is important to point out as we welcome fifth graders into the CER library that they will not be utilizing our ya permission slips that they will not be allowed to check out YA books until they're in sixth grade and have that ya permission slip we also had one book usage form utilized by a family so that form is the district acknowledging that it is every family's right to decide what's best for their student to check out from our libraries and if there's anything that they would

050like their student to not check out or have access to they fill out that form and they give it to the school librarian and we update their Destiny account so we had one family utilize that form this year and that was a new form added with our new policy last year all right so to give a little snapshot of what our district looks like right now um we do try to follow the Future Ready tools which were started in 2014 by the Department of Education um just to create equity and student learning with resources and technology so we're going to go around this wheel and just talk briefly on each and give a little snapshot of what our district is doing so for each piece of our pie we'll give you kind of a really

051brief current status like Sally said and then our goal moving forward over the next three years so for use in space of time uh basically we have multi-functional Library spaces that are used for programming and classes and technology and literacy collaboration our communities utilize these space to these spaces too so we want to continue to build on that we want to meet student and staff information needs and really maximize the functionality of our spaces to facilitate learning and growth and here are some images of our libraries being UTI Iz for all the different things and all the different programming that we have throughout our district all right so our next piece that we're looking at is the curriculum piece um we do try to collaborate with um faculty and students trying to meet those learning

052goals that they have um to do that we do purchase many digital resources we have over 20 paid databases in our resource guide and and um and we do work regularly with teachers to get the resources that they do need um we do have a goal to perhaps create more landing pages to make it easier for staff and students to find those resources and to reach out and really collaborate with more of maybe the elel um support and um and special ed and other people that are helping in this education so the next piece of the pie is our personalized professional learning and Sally does the district technology and information newsletters currently and we also create and manage resources like Sally said we have over 20 databases that we manage and pay for subscriptions too

053for our students and staff moving forward we really want a digital landing page for personalized professional development for students and mostly for staff so they can see all the things that they have access to and all the ways that we can collaborate with them to make learning more engaging and to give them the resources that they need to be effective all right and so just creating a robust infrastructure and providing the technology that students need for accessibility and um so we are in charge of the um Chromebook hand out and um if there's any special ad needs um maybe larger print or resources for audiobooks or translation um we do try to provide those resources to teachers and students okay so the next piece of the pie is our budget and resources currently Sally and

054I work really hard to use the common School funds to support basc technology information and our literacy goals as a district moving forward we really want to collaborate more with stakeholders so we can allocate those resources to maximize learning outcomes and support our strategic plan we want to work creatively within the purchasing guidelines to support students and staff and we thought it was really important to give you a visual of our common School fund allocations over the last three years and the reason that DPI is pushing for long-term action plans is because they want to see how we're allocating these resources that we're so grateful to have in every District so you can see BC's enrollment over the last three years and our common School fund allocations and how that breaks down per pupil and

055you can see that those those numbers have risen significantly over the last two years which is great we just really want to make sure that we're being Mindful and purposeful with how we're spending those funds so we can get the most bank for our buck I do have the purchasing common School fund purchasing guidelines linked there in that slide because they're very specific guidelines and the common School funds like you mentioned about food service they cannot be allocated outside of Library programming or what we're doing in our librar so we can't use these funds to purchase curriculum or things that are for classroom use versus Library use thank you for saying that this I was gonna clarify and so this is just a really quick pie chart that we put in to give you an

056idea of how we spent our funds this year so over 50% of our funds were spent on print book resources in the seven libraries that we that we manage we also have databases that are that are extensive and pretty pricey and then technology the 15% um that we spent this year I upgraded all of the projectors and the screens at BHS we purchased new maker space things like 3D printers which we'll continue to do and new MacBooks for student and staff usage all right all right our next piece of the pie is communic Community Partnership um it's really important for us to have a presence in our community and especially in the summer um the elementary libraries really reach in and we we partner with Trackside and we partner with the Aquatic Center to do

057a lot of fun reading activities the public library has been a really great program um to to connect with as well and helps out with a lot of your programs as well and so um we just want to reach out and see what other partners we might have in our community so you can see a few of those fun places we talked about and taking part in the holiday parade and other fun things so data and privacy this year we worked hard to create a basd digital code of conduct which is kind of twofold for our students the first part is what do we expect from our students when it comes to digital citizenship and what do we want them to understand as well so you can click on that um look at that if

058you want to but the goal basically is to continue to collaborate with our instructional coordinators and explore where and when digital privacy and citizenship instruction needs to take place K12 all right the next piece is collaborative leadership um I always say that U Librarians are your problem solvers this school we have resources and we have some knowledge that other people might not have been trained in and so um we really want to take place and we want to sit at those tables and and bring new ideas and bring resources to people in our district um right now we do work on some literacy initiatives we worked on the um I've worked on the culture committee and there's um different committee meetings that we're on but right now we feel like we're not really on all

059of we're not able to talk to all the people that we might be most beneficial for as you saw all of the common School funds that we have and if we could be really creative and sit that table and be creative with others we might find some great ways to support our district that does need that extra help there's another picture of our landing page so at the center really at the heart of our future Library framework is our learner centered literacy and current status just something that we wanted to highlight um if you don't know all elementary and middle school classes come to the library weekly but I've been working really hard at the high school to increase individual sign in to have students coming during their study halls during their lunch utilizing our

060space for a lot of different things and in 2022 we had about 1100 students coming to the library on their own bition and this year we had over 4,800 which is over a 250% increase this year in students utilizing our space which is really something to celebrate um moving forward the elementary libraries will be reorganized and built around the knowledge billing content to match the new Ela curriculum and extend student learning I also completed A needs assessment survey with our students this year to help me really get an idea of what students want in our new space at BHS the plan is to reorganize that space Here's a couple photos of one of our favorite Elementary libraries in our district this is Waller all right so why why is the library important why do we

061need plans um we we've seen a lot of research taking place right now that just shows the importance of libraries and why don't you read this since my voice is we just really wanted to point out that there's so much research out there that shows the connection between academic achievement and highquality Library spaces and that's why we're here and that's why this work is so important and why we're so excited about it so our action plan is over the next three years and our first goal like we've already talked about a few times really is to increase collaboration my voice is back here I am so just to increase collaboration and as we've been talking about if we can sit at the table really talk with teachers especially with the new curriculum coming in that's

062really knowledge based and being able to provide resources to really enhance that knowledge and get kids really excited in the library um maybe bringing in VR bringing in resources to amp up that knowledge um we're really excited to do that and um so just creating collaboration with various stakeholders in that and then our second big goal is to to be really mindful of our use of space and time at the high school there will be a new library layout we're very fortunate to get rid of some of our taller shelving and have more mobile shelving so the space can really be used used for a lot of different purposes and it can um we'll be able to have different workspaces that we don't currently have so we'll have a larger maker space we'll have a

063video production area we'll have a calming seal corner and students in the needs assessment survey said that they really wanted quiet study areas so there will be designated quiet study areas as well um we're currently engaged in a little bit of professional development about best practices in library space design and obviously it's really important for us to think about diverse programming that supports students personal and academic growth and with that too in the elementary libraries along with our new curriculum um I did take on the task at three of our libraries just staring to go through all the nonfiction and making sure that those non-fiction sections match the units that they'll be approaching so it's been a big job but really rewarding so timeline for implementation and approval we spent this year thinking and reflecting

064and trying to really hone in on goals that would be most impactful for us over the next three years and that's what we've presented to you tonight and once we have board approval Dr olger will submit our plan in the wise admin portal to DPI and then we'll have annual strategic planning meetings with our instructional coordinators so we can review the data that we're collecting along the way and evaluate our progress and keep moving forward and that's it we do have some resources some documents at the end if you want to look at them or have any questions about them otherwise that's that's it for us I know that when I taught the kids really liked to spend time with the librarian I think they learned so much from the time that they had are

065you going to have time to do that with your classes will you have any time at all to meet with them and no no oh well I'm disappointed in that we hope to make time and be able to collaborate with teachers to the best of our abilities yeah and and my schedule is changing next year so I'll be one week a month at each school so I'll see kids about eight times but I will have a part-time Aid in library question uh what do you think drove the significant increase in um engagement this year so I think um I've worked really hard like I said to make the BHS Library very welcoming and I think it's it's more just about communication with students that we want you to come and study and decompress and use

066this space for a lot of different things we've already done some shifting with um the way it's laid out a little bit so I think that has a lot to do with it um but when students feel like they are safe and accepted and that it's it's a place for them to work but also to play cards when they need a break from schoolwork that um you know news travels quickly and hopefully we can build on that right I would just like to say something about the summer program and so forth I've gone to a couple of those and the parents and the kids are so excited about reading during the summer it's kind of nice to see that I know that one time I went to the pool and then another time there was

067in the park and um the kids just were so and there were a lot of them I didn't think there'd be that many but they were but to see the parents so happy with the program when do kids have access to the library I imagine at the elementary level they have a library time as a class but at the secondary level is it during like study halls or lunch or after school even um a little bit before school after school and during their study calls during lunch and also I've worked really hard to have the library open during advisory time because for some of our students that's the only time of day where they can have access to the library unless their teacher schedules them to come during a class because not all of our

068high schoolers have study halls they're they're fully loaded um and that was part of my needs assessment survey asking really polling students do I need to think about changing the library hours do we need to be open earlier before school do we need to stay open later after after school um so that's that's on my mind too I just have a couple of questions with some of the things for the budget um with the 20 databases is there like any redundancy with some of those that we'd be able to cut back so we I've been keeping statistics on usage and I've already eliminated a couple that did not have as much usage as I felt like um was worth the price but we we kind of run the gamut with our databases we it's um

069yes there are resource and inquiry databases but we're also um we're paying for streaming services so we can be in copyright compliance with both videos and music and we Sally and I have worked really hard the last year to to look at our databases and our subscriptions and figure out um kind of like priorities and make sure that we're that we're paying for ones that are being utilized and and we do have a the different tiers so we do have the high school ones and Elementary and some are social studies some are science they do hit the different especially next year to to support that knowledge based learning that we're doing just having more resources to go to okay and then um with like when books are being pruned I think it's after like five

070years you said in the past that they're not checked out is there any way that we can like sell those to get money back from them or I'm not sure of that not that I'm aware of it's pretty hard yeah like if they're probably not being checked out they're probably not right and we do donate some to the public library that they utilize in their their summer sale um and we give away a lot of our books so when I um I've started weeding through the high school collection and we create free book racks where students students can take what they want in in hopes that books have a second life somewhere else just trying to brainstorm and with Lion's Library I was able to look at the holes in the other libraries and really

071send those there and then each lion student got a book to take home or couple as a souvenir and they signed each other so it it was really sweet how they did that any other questions comments uh one second please just as a reminder when you speak if you could please speak close to the mic just so make sure picking this up at home thank you um so I do have a few questions the maker space is it just 3D printers or are you looking into like um other Technologies so we also have a um we have a glow Forge which is a laser engraver and I've purchased crickets for the high schoolers to use and um I've created what's called a library of things where there are things like leather working kits and things

072like that so I'm really trying to be mindful of creating a maker space that um is welcoming for all kinds of activities for sure and then there's a lot of Robotics in there as well and um building activities too just um different engineering and um circuits and things like that as well okay um I know last summer there was a bunch of books that were to be classified you have data and what the outcome of that was so we had 16 books that went to reconsideration committees and of those 16 I believe four were reclassified as mature content in our high school library okay um I do have some parent feedback that I've been receiving um so one parent reached out to me and said that their student tried to check out a book that

073wasn't allowed to that student and they said that the form was not filled out um that the student was just supposed to photograph the form and then it to their parent I guess which isn't a policy we honestly we're not in the libraries a lot so sometimes there might be someone else there in our stad so um so if that happened it wasn't because one of us were there oh I'm I'm not passing any blame I'm just letting you know that wey there's some issues we try our best and this was the first year with our new library policy and I think it's important to point out that um when we passed our policy um thousands of books in the high school library became um adult and require a a permission slip now even our

074our cookbooks and our Classics and things like that because in our library management system they are labeled as adult so they require permission slip it has to be very objective in black and white um I've had three AIDS go through the high school um so there's training involved and I have been as diligent as I can and we will continue to work on those those processes to make sure that we are doing our very best to keep families and students and everybody on the same page can you just share what the process is in your eyes of what that process looks like so when a student comes up to the counter and they have a book that's either adult or mature content um we just we just say this requires a permission slip and give

075them the permission slip sometimes students really want that book that day and they'll they'll they'll ask if they can call a parent or email I've emailed permission slips to families before we do need the hard copy because we keep track of those obviously but we're our goal is obviously to keep materials as accessible as possible while being very transparent and involving family in that process um okay and then another one was that there's books that are marked as MC um but they're also in the carer library still um that parents are finding I am to my knowledge there is not a single mature content book that is still in the Carter Library there was one book that that came up with that mature content flag when we went through the process last year and it

076was removed from the cartter catalog and it was it was brought to the high school if a parent has a question about any book in our library I I encourage them to reach out to me so I can I can look at the statistics I can look at what Destiny says I can I can look at it in the catalog and speak more specifically to that title okay can you refresh Angie too in relation to that can an eighth grader or seventh grader check out a mature content book that's at the high school they cannot so just to help help reiterate you know what is in our policy um okay then the last one I have is uh the Game of Thrones graphic novels I'm not sure how that actually aligns with our district goals

077or student support or development I I don't understand why we're buying these books I'm not sure whether or not they're in the catalog off the top of my head I would have to I would have to look um but so that that's a conversation after I can look through our catalog and see whether or not they're there and if if we do have them and they are marked adult or mature content then students would need their their parents permission to access that text in our libraries okay any else um yeah Mr bro is that catalog available for the public to view it is okay in fact if you go to the library landing page for the district you can get all the information there and it'll teach you how to use it as well okay

078and we we provide videos on our landing page on how parents can log in and search for information okay um and with this plan um if there was a change to policy would it affect this plan so the policy that was passed in April of 2023 is separate from this plan so this plan what you're voting on and what you're approving is our goals and our objectives and our activities and that is separate from the library policy okay um and just hypothetical question here um what is our time line for this so This appeared as an action item an item for Action tonight um but if this had been just an item for discussion um provided that we had Community input questions what have you um what is the roughly the timeline for this to

079be passed in order for you to or approved for you to be able to take action so we are hoping to have our long-term Library plan approved by the Fall so that Dr olog can submit it I think the the deadline is really by the end of the year um December for compliance with DPI okay um going back to like all the maker stuff which is awesome I really think that's great for kids to have um but how how are we able to justify that as a library type thing well if you look across the state um there's uh the Wisconsin educational media technology Association if you look at the state and the work they're doing there um every Library across the state and across the nation has included that maker space I think libraries

080has always been the place where you get new materials and you try new things and you introduce students to new activities that they might not be aware of and if it's student's not going the tech ad route this is a way they can approach those new materials and see how they work yeah I'm just trying to think of other things that we could throw in that and I know and I know especially with my elementary um students I know as we're going into knowledge base and we're talking about like construction of castles we can start bringing in some of those maker Club things to to really talk about how that's actually done and and have the Hands-On approach to it which I'm sure collaborating with teachers you can do as well and I think it's

081important to point out that at the middle school most students take stem so they have access to those maker um those maker projects and once they get to the high school like Sally said a lot of students can't fit some of those classes into their schedule and the library is really about Equitable access so how do we make sure even if you're not in stem that you still have access to 3D printing and crickets and some of those maker things that you know are really enjoyable and Spark curiosity and help you demonstrate your learning in new and interesting ways is there great that are offered for that kind of stuff to libraries that you've found yeah there are but we are also offered so much from the state that can't be used elsewhere that we

082really need to be creative within the library programming and offerings that we we're not using District money for that we're using State money to to get those it's one area that's really interesting because it's a healthy budget um the common School fund budget is healthy for school districts but the rest of how State funding is for schools is not healthy um wouldn't you say like that's what you're saying that the money you have is like they're they're like what we don't sometimes know how to spend it down it's very interesting too because I can buy robots with it but I can't buy batteries with it so consumable and you can't buy Staffing but you can get material so it's it's a it's a really tricky budget to work within um just quick question with that

083budget um are we what I'm sorry what is the budget for that like if you're looking to buy like additional like 3D printers or robots I mean like is there additional funds left over at the end of each year or you like you're maximizing everything so we're working really hard to spend all of our common School funds again it's very similar to Food Services where if we don't spend it we could lose it got it so obviously if we're spending this money then the product has to be so we couldn't just load up on a bunch of 3D printers they'd have to be in the library right so it has to be for Library programming just saying that's a good question I mean they cannot be housed in teched a library today but technically sits

084there and holds class in the library though yeah what about mobile Library stations oh yeah so there are many things that I've purchased that I've I've barcoded that are part of my library Catal now that are being taken into classrooms for instance teachers who need um you know TVs like this with Apple TVs so there can be multiple workstations where students have larger displays I purchased 65 inch Samsung TVs and put them on carts with Apple TVs and they can be checked out from the library so I think could you do that with a 3D printer can you check out a 3D printer I I think it would be like classrooms sets of books they're going to frown upon that right so we so if I get a classroom of 3D printers they're that's obviously

085not going to be Library programming our right but I'm but a but a classroom could check out the one 3D printer that's in the library yeah that's what you're asking right yeah that's what I was so and again the rub is I can purchase six 3D printers but I cannot purchase the filament that is required to make the things for the 3D printer right you know how much just curious how much is I mean it's pretty expensive I would imagine yeah a printer or the filament the filament um I mean you can it depends on the quality of the filament you can get Amazon filament relatively cheap but it I've I found out the hard way that it it breaks regularly so it it depends are are the consumables like um the nozzle tips and

086stuff like that is that covered under your budget or is that also something you have to buy separately [Music] um I have not had to purchase a nozzle tip so I can't speak to that just wondering because that's something we do at work and it gets pricey after a while I would think a replacement that's something that we would have to look into and then that link that you had on that common School fund allocations page on your presentation I don't actually have that on my presentation here yeah is that like everything that you can spend money on in that link or is that correct correct and it's the purchasing guidelines and it's what we follow and it goes along with the account numbers that um we're still we're still learning about regularly we can

087find that at the landing page correct you can okay yes because yeah the links um aren't working okay in we'll make sure that they are active and this is on dpi's website as the librarian's fault I think I don't think it's your fault but yeah and this is readily accessible through DPI yeah I found it just searching sure with the microphone yeah I just want to jump in here real quickly and say I think part of the increase in engagement in the library is because you've been really good Angie at communicating to teachers to bring classes into the library and then English classes are able to use some of those stem products and equipment when they wouldn't be able to otherwise so it's exposure and it brings more students in all we need sometimes is

088to get them in and once they're in they see what there is to offer and then they come in more but it also offers a space I would say for cross-curricular collaboration so we can bring in like a social studies teacher and an English teacher and talk about Project based learning which also can be more engaging so sorry that's that's great yeah and that's why collaboration is our our big goal as we move forward yeah speaking of that because your one your your one goal is Top Line is join committees so what what committees are you looking to join will would be good for collaboration because that's what I'm kind of hearing right so the teaching and learning committee and our culture committee and so at the high school those committees they meet together once

089a month and our plan moving forward is that I will I will be at that meeting for sure and yeah um this year I was put on culture committee at wink which was a school I didn't get to very often and it wasn't a very effective committee to be on and I think being on teaching and learning would be much more effective um obviously I'm at many schools so it's hard to connect with everybody but um because I don't have connections I'm not able to be creative and use these Resources with them any other questions comments thank you for all the work you do just two of you you a lot yes thank you okay uh this is an item for Action so I'm uh looking for a mo good okay looking for a motion

090to approve the 20 I'm sorry where am I at here the long-term Library plan as presented so moved second okay all those in favor say I I I opposed okay all right and then maybe um from some of the questions you or concerns brought up maybe you follow up with chill yeah we can try to iron those out because it sounds like a lot of things are working very well um just might be a couple hiccups so okay uh goad I'm sorry and just as a reminder part of our um word policy Paul that was adopted last year was that no books can be removed from a library so if a student is requesting books to come into the library that's how they end up in the library right and then they just end up

091with labeling if they're adult or mature content or something like that but what the board approved last year was was to never stifle the ability for books to end up in the library it's just more so making sure the labeling is correct once they get there okay all right uh let's see next is the change to the school registration fees so thank you ladies thank you Ruth thank you very much I'll Pro it up here I don't I'll project it go ahead um Jill and I can tag team but um these are the uh registration fees so the book and material fees that we're going to talk about tonight and then also the the student meal prices um was that last month we did all the um athletic and activity fees so these are kind

092of the rest of the fees um so the book and material fees um you can see there um kind of proposing $1 155 to $20 increase depending on uh grade in building so that's kind of a 20 to 37% um there are several courses at the high school that have an individual course fee We There are two now um at CER that we are proposing to add um art and steam yep and I'll talk about those a little bit more in detail in a in a second um as far as the meal prices we have not done um a price increase for many years um but now we are reaching the point where we um will need to do that our fund balance has been spent down um in accordance with DPI guidelines and we

093talked about the data Wrangler allocating utility costs over there um so we need to make sure that that fund stays self-sufficient otherwise we're having to subsidize it from fund 10 which we don't want to do um so about a 10% increase in meal prices also proposing that we eliminate um or discontinue the universal free breakfast so right now all students going to be eligible for one free breakfast regardless of whether you're free or reduced eligible student so um if a student were eligible for um free and reduced either through an application or the direct certification process through the state they would still be eligible for a free meal just the um full paid students would no longer get a free breakfast um so proposing um the $2 and the 150 premal price there um milk

094curtain just a 10 10cent increase there um sometimes we're having to pay more than 30 cents to purchase a curon of milk um the performances we've had a price increase there um historically we've done $5 to 8 proposing that to go up to 10 and the bottom we've already discussed in previous meetings so questions there okay you wanted to add something you said yep um the stem and our teachers did put together a little presentation in regard to the why for the in uh fee at the middle school level for stem and art so I just wanted to walk through so they put together the work of trying to explain the why behind the increase there so there hasn't been a course material fee at the middle school in the past uh and this would

095be that $10 fee for a student per trimester that's in art or stem courses at the middle school so um that's the why again of just that $10 and it would be if I'm in stem all three trimesters it' be $30 right because it's $10 per trimester what if you're an art to then you'd be $60 so um Paul asked what if I'm in art and stem and I'm in what if I'm in art three semesters stem three semesters then it would be a total of $60 for the year for that um the reason why is really because when you look at some of their consumable materials that they start using right you look at what's on the screen um the students are making things that they take home right so that's where the designing

096fact really comes more into play is when students are not just using consumables that stay at school but when I'm using consumables that end up going home right and Andor can never be used Again by other students um that's where we need to kind of supplement with that some of our courses at the middle school level are not project leadway classes so then um like that 3D printer right like we we need that um the material to be able to be purchased for those and the kids do bring those projects home so these are just examples of what the projects kind of look like DC Motorcars boats paper airplane launchers recycled animals paper roller coasters right all those things are being made and can't be Rec consumed again uh and utilized by KD at for

097another project so that's where that comes in um here's just some pictures of kids and some of the projects that they're doing in stem I want to go back to stem by the way I didn't have this in high school I don't know about you guys nope right and Jill can I ask a question I'm not um I'm not aware of like all of the scheduling options at carer is it possible that you could take two or three art classes per trimester and then would the fee be per class or is it just once per trimester no it would be a fee per class per trimester yep take multiple art or stem yep and then here's just some examples of uh I mean they the the team went to link to show uh how much

098items are and how much they need per semester or year um so it just I mean it's there's a lot of consumables at the middle school level when it comes to this is stem here on this side this will probably increase with the addition of the new grade there correct yep it will yep it'll increase with the addition of fifth grade there so again just going through um cost of what all the items are uh and then um Mr Tan wants to make the his his idea is to do derby cars woodworking um projects like examples of those um animal houses of some kind and fishing lures um within the maker space next year and again all things that kind of cost some money but are things that really engage students in in school too

099and I think at $10 is a pretty um pretty good pretty good deal right um to be able to have things like that um ways that they're also trying to save money just so that you guys know um students and this I think is a pretty ingenious idea when it comes to stem um you can see this picture over here on the side on top right uh it has different dollar amounts on it so students are given a pretend budget to help make sure they don't waste material so they can't just go to the bin and take 15 glue sticks right because each glue stick um costs money um and or if they need a popsicle stick or something like that they they have to pay for every popsicle stick and they're given a budget

100so um it's more that entrepreneurial side of things too and making sure that they really have to cost everything out um and just really does cut down on wasted um materials at the middle school so clever uh clever idea and then in art uh that is again that $10 fee for each trimester and then um what they are doing is uh they also are outlining how many teaching sections they have per trimester so they have nine teaching sections per trimester a total of 27 sections per year um so the budget for that if we don't have a 10 $10 fee um is is fairly High um in order to and or the the alternative is to have projects that are um more lowlevel if you will right and that's not what the direction we want

101to go we want to make sure that we can Elevate the projects that kid students can do so therefore we have to have that uh cost come up uh that is charged to families so here is some examples of what students are doing in the art side those are earrings up in the top right or leftand Corner um so these are all things that uh students are able to take home and make here's just some more examples pretty good for Middle School right and here's the prices that for art that they were out lining in relation to um their projects the Middle School even uh is working on glass blowing even as teachers of trying to learn how to do that and help students learn how to do that so really elevating what art looks

102like at the middle school level and I think that's pretty awesome that they're doing that we have the cap obviously we do we're doing it but that's well okay you want to come over and do some class blond sure that'd be cool that's cool so um just within that increase of the budgets uh that we shared here with the student fees those that's what the why is for that $10 increase at the middle school level for both stem classes and art and then these up here like ruse said um it says book material fee that's also you could be looking at it from the lens of the registration fee at the beginning of the school year I'll make a motion to approve the uh student fee schedule as presented second okay all those in favor

103say I I I opposed all right motion passes okay uh next item up is Mr Warren to come back he has two items for us to approve tonight [Music] okay so I've got two more items uh for approval I've got the seen tec's for the high school and ballister um uh specialist bitman at Cooper you have the bids for both of those the Seaman tec's they're a controller that controls the vavs and un events at the high school so each each classroom has a univent each classroom has a Tec that controls that unit controls the fan the dampers the heating valve that type of thing the fan motor um we've been going through about six to seven of these each year and they keep getting more and more expensive and now they're obsolete so we

104have to switch over to a dxr which is a similar item it's just new and improved um so this project will do about a quarter of the high school so it's I think 106,000 we need a total of almost 500,000 to do the entire high school and that's just the tec's we have other controllers and things like that that also control the systems Air Handlers and all that but this is just to to get one chunk done then we'll have spare tec's that we can put into other areas until we get next year and then we'd like to do more of the project and we've worked with our contractor Seaman automation with a lot of different variations of this project and this is the best we came up with we have to update One controller

105or one main controller and then a bunch of other Tec controllers down the line and then next is and the total amount for that one the total amount for this is 106 the total to do all of the tec's VVS and un or the fan coils is I believe almost $500,000 so we broke it down into chunks um 100,000 106 this year I think we're at like 150 next year because the next is two Loops I guess or two branches of that circuit and then the following years if we if we can do more we'll continue with more of them any questions on on those I know this got brought up last budget cycle and we weren't able to get anything uh accomplished we we're doing the research and working with our contractor to try

106and get it bit out and we're we're kind of locked in with this company because they handle most of the district um all of our buildings are controlled with Seaman automation so we have a headend and I can control most of the buildings from a a computer as long as I have a network connection so I can turn on air handlers I can turn on lights I can do change temperatures and kind of Any Given classroom just depending around the district so we can't really go to a different vendor for this because we're so embedded with them right so what you're saying is these new devices you'll remove from a quarter of the building the Tec devices and then use those Tec devices to replace damaged ones elsewhere in building as needed yeah yeah we're

107we're going to use those in other places I think we have six to seven that are down currently and those are areas that we don't necessarily need um but Rob ler at the high school kind of steals from one area to make a different area work well we've ran out of that we've purchased more but they just keep getting more expensive and then now we're going to have to start going to eBay to find them so it's just we're we're uh they're obsolete right to purch seven of the Tec devices you know if we didn't change anything what would the cost be to find they're around, 1500 per Tec okay um but they're getting harder to find right that's because you said they're discontinued now yeah they're obsolete um so they're they're not producing them

108anymore we can find them randomly but they're just getting more and more expensive five years ago when I started with the district I think they're around7 or $800 now they're up to about 1,500 per unit but then they're just going to be OB we won't get them anymore so we kind of have to go to the next version makes sense what's the warranty um how long are they going to last probably 10 to 15 years like any other technology it's it's a it's just like laptops just like your phone they they become obsolete over time these have lasted around 15 years so we've gotten a pretty good run with them but as we go it's it's just one of those things they get obsolete they stop supporting them they can't program them and we have

109to upgrade and then the next item is the asbest over at Cooper um oops this is part of the building Automation and then Cooper we're doing um room 202 206 in the library uh we're abating the the carpet is on top of aestus tile and we have to remove the carpet which then typically removes the tile so we have to have it all Abit so we can take it all out and replace the carpet okay and again Theus abatement uh entire fund for that is covered with the from the Sullivan family charitable fund at 184 85,000 so it's not coming out of the district's capital budget correct okay any questions additional okay uh I'll entertain a motion to approve the biseria spece de batement plan for rooms 202 library and room 206 at Cooper School

110the cost not to exceed $28,750 and to approve the seen and to approve seens to replace the Tec controllers for HVAC equipment at BHS with the cost not to exceed $106,000 second okay all those in favor say I I I opposed right thank you appreciate it all right uh next is the Pupil Transportation uh contract with Thomas service then that's R okay okay um so this is um something we do every year that we do a a cost adjustment to the um Thomas bus Pupil Transportation contract there's two documents attached one is the their actual proposal um on the last page of that you can see that they have um made an allowance or reduction for having less days of school next year um and then we there's an annual um increase that they are

111proposing of 6.4% um what what that Nets to is about 5% on their their main base contract um I think they do a uh phenomenal job about going uh over and above to provide us Quality Service uh certainly appreciate their partnership um as you can imagine uh they have to uh pay drivers um more and more to be able to have them we've been fortunate we haven't um they've been able to um be fully staffed uh so that we haven't had routes that have gone unfilled um Parts uh as you can imagine our skyrocketing like everything else uh repairs they do as much as they can there but [Music] um that's just where we're at um in the whole uh economy so ask that you would approve that um proposed price increase okay I'll just

112say we're incredibly fortunate to have Liz and her team obviously still in our backyard for as long as we have so um I mean she is on it when there was she is on it yeah when when I made the announcement about the roundabout at J and 11 I mean she was on it immediately and she I think worked with you guys on on a lot of stuff so oh yeah she helped with deciding how to redistrict without it costing us more money right without it being longer bus runs for students yeah she's very knowledgeable and great partner right and I do feel like they really try to analyze um their pricing structure to to only ask what's what they need to right yeah I think they've been incredibly fair so um I'm looking for

113a motion to approve the 2425 Transportation contract with Thomas bus with a cost not to exceed 1.6 million4 48476 so moved second second right all those in favor say I I opposed all right we are going to go and then uh next is and these should be pretty quick next we're just needing to approve the final 23 24 budget adjustments so correct yep um just couple of comments for this one there are actually two formats of the budget that we need to approve um the one that um Jill is showing right now that's the DPI required format that we need for financial reporting purposes um the other documents are normal detail budget that we uh are used to working with um couple of comments there kind of at the bottom um we were projecting a

1142.1 million deficit at the in October we were able to get that down a little bit 1.8 million our optimistic will come in under that yet still um couple of other things um so ending fund balance is right around uh 6 million or 12 a half perc um it's okay um certainly want to be mindful of what that that figure is um also this 2324 budget does reflect our final year of that Federal uh Esser covid money um so after this year that will be fully spent and gone um the other thing we decided was that we were not going to transfer money into that fund 46 and long-term Capital Improvements fund um it's a five-year waiting period so the intent was that we would try to put a little bit in there every year

115so in four more years now we would have a um larger P of money to help with some of our maintenance projects but um given our financial situation didn't feel that that was appropriate to do uh to tie up that money in that fund for four more years so no transfer to fund 46 any other questions and just as a reminder for those that might be watching if you notice on the bottom hand corner 3.8 million is the reduction in our budget that's next year we're on the we're in the we'll get to that in on next oh we sorry we're in the middle call we'll talk about next year's budget then in one one second okay uh does this need to be a wrong no it doesn't not does not okay all right all

116right we are looking for a motion to approve the 2324 budget adjustments as presented by Ruth some moved second okay all those in favor say I I I opposed all right that is set all right thank you Ruth the next item is the 2425 AR budget now we can go to there um so uh as you recall we were um facing almost a $5 million deficit for 23 24 because the operating referendum failed we had to um Implement some uh severe uh budget reductions U so that I think was where uh Joe is going on this um document here on the front page the budget reductions the the costs show a 3.8 million reduction um so that was uh I believe it was 40 staff um that either we did not replace or we had

117to um non-renew or not bring them back next year between building and Department budgets uh we reduced those by over a million dollars we went to less student days to help save money um so all of that adds up to uh about 3.8 um the other side of that because you're saying well how do we get to 5 million right there are some revenues that we added uh so for instance we just talked about uh student registration fees and the um activity and athletic fees so there's also increased revenues that are part of that 5 million okay um so all of this together we we still are short about 450,000 in this model we will continue to work on that um feel like that's a pretty good spot to be in right now a lot

118of hard work uh to get to that point um so ending fund balance of about 5.5 million still at about 12 and a half% um so an okay spot um the other document attached is the uh proposed tax levy that we would take to the annual meeting in August um includes uh 4.8 million for debt defeasance um that's an annual decision we make uh prepaying our our long-term debt so what that does is keep the uh allows us to keep our mill rate uh pretty steady from 2324 to 2425 I think it was 692 and 691 um so that would be a total tax levy of 25 million 608 319 or about 3.85% increase so um again this is our preliminary budget to start the year we won't set the final until October but this

119is what we would take to the annual meeting given what we know right now okay questions comments can I make a brief comment yeah absolutely in case people are wondering at home or anyone who's watching this later we're going through this pretty quickly I don't think the board member we just people know we had a pretty lengthy Workshop earlier this month on this we've are all seen this two two thank you thank you two workshops oh my goodness um so we've been working hard and so get the misimpression that we are just breezing through this we've all poured over this budget quite a bit I gu really do you maybe want to just give a or you or Ruth just give a brief um with the debt def feas like how much we have saved

120longterm uh local taxpayers sure and how many years we have reduced the the current um refer operation I'm sorry oper Capital referendum okay so de feasance we have been able to do that um for four years for 2425 that would be the fifth year um so [Music] actual for the four years has been um 8.5 million we've saved 4.2 adding this one more year and now that would be 13 uh point two million that we've levied extra and it saves about half so about 6 and A5 million if if that's what we end up having the actual Levy be in the fall so actual savings through this year would be 4.2 million so that's known perfect but if this passes it it be you said 6.5 estimated 6.5 million reduction in how much we owe

121as a school district correct on is it interest that we're saving it would yeah it's less interest that we're paying in the long run would yeah save us 6.5 million in interest cost that's good point and and changes in number of years that currently we have knocked three years off I think that would knock off two more years it's really good okay uh so we are looking for a mo motion to approve the 2425 preliminary preliminary budget as presented tonight so moved second okay all those in favor say I I I opposed all right motion passes thank you Ruth thank you no appreciate you uh next item is the school board committee updates I believe um we only have one but if chair chairpersons would like to speak to anything in the future you're more

122than welcome to uh the one committee that does have an update is the policy committee so I'll turn that over to Mr cernick see sorry I lost my spot this is where I got confused earlier I was looking there's no executive content where are these policies the policy on oh you look at the policy committee yeah I was looking here for the upate oh I see what you're saying okay that's why I didn't find it you actually made a good point though about the prior policy having that hence why we changed it theur okay so there were seven uh policies for regular monthly review um the first policy being 9120 which is a Public Information Program um we will make the technical update from Communications coordinator to superintendent um with a capital S um the

123next one is 9130 which was a public requests suggestions or complaints and it's another technical update from assistant superintendent to director of teaching and learning 9140 is the citizens advisory committee and we have no changes for that 91 50 is a school visitors policy and we are not changing that as either uh 9151 is a use of cameras and other recording devices in locker rooms we have no changes 9160 is the public attendance at school events and there is no changes and 9190 changes for Career and Technical education projects there is no changes so those were the seven that we reviewed um for our regular monthly review anything in the future uh in the future we are going to be updating the employee handbook um we hope to have that done before school starts and

124mo all okay can I make a a comment or sure and I I appreciate you're doing the seven we're continuing the work of you we started last year because it's really good for us to look at the policies 9130 is a good one too I always call that the chain of command policy I mean the idea would be if and this is something it can be challenging as a board member but when someone comes to you you tell them first go to the teacher then go to the building principal then go to Jill if it's still not resolved then come back it's hard because you want to help people but it's also to know that our role as board members isn't necessarily to dive in and try to solve the problems it's more to refer

125and then eventually if things are still sticky hopefully they got resolved well before that but so I just thought I'd point that out it's a good policy to read as a board member especially new board members to understand the chaining Commander yes okay any other chairman chairwoman I just have a brief update for the teaching and learning committee that we did schedule our future meetings and we will not be meeting over the summer since staff are taking a well-deserved break so we will resume in August with those meetings very considerate um Finance well we meet Thursday and it's a new committee so I'm excited to talk to the other committee members and come up with goals I think for our committee that's probably our primary thing that we can then go to the board at

126the next board meeting and present those for discussion and approval excellent Mr Brown board governance and Communications will be meeting um June 26th I will entertain any um suggestions for um a loose um agenda um Jill and I will Converse and so we can be as uh concise and uh direct as we have been in the past thank you excellent rosan no I don't have anything we're going to be talking about it on Thursday Joe and I okay uh Personnel committee we're going to be meeting on June 26 and then um we will also be doing negotiations with u Bea that as well excellent okay all right uh next item is future meeting dates I'll just go through these real quick finances Thursday June 20 I'm sorry June 13th at 6 pm at the district

127office we have a Schoolboard workshop on June 24th at 6 pm here Personnel committee will meet Wednesday the June 26th at uh 12 pm which will be virtual is close session as Noah just mentioned Bea negotiations are Wednesday June 26th at 6 PM that is close session board governance as no um Marlo just mentioned June 26 at 6:45 p.m. uh Schoolboard meeting July 8th policy is July 16th at 5:30 pm Schoolboard Workshop is July 22nd and the annual meeting coming up is August 26 so go ahead I'm sorry uh the only thing to add is just so you guys know as board members there's no dinner in July with any of our groups okay so no dinner in prior to the board meeting in July eat at home yeah or come hangry please show we'll

128bring snacks for the side of the table if you show up we we can go to the refrigerator and see what's in there I can't promise anything though I have a clarifying question can um what are the Bea negotiation what is that meaning that is the uh teacher June okay thank you M okay uh just lastly I'll thank uh director Warren and director sulle for being here tonight and we wish you the best so thank you very much uh next we are going to move into close session so uh I'm looking for a motion to go into close session under Wisconsin statute 19.85% we are in close session so we will start when the uh room clears thank you thank you everyone thank you