School Board Meeting - May 9, 2022

001like to call the may monthly school board meeting to order um if everyone could uh join me stan we're going to say pledge of allegiance i pledge of the united allegiance of america and to the republic for rejections one nation under god and indivisible with liberty and justice for all uh toby would you do the roll roll call please peter turk here barry schmaling here susan kessler here taylor wisha kevin bird marlo brown yeah roseanne hahn here thank you thanks toby i'd entertain a motion to approve the minutes of our previous meeting i move we approve the minutes from our last meeting and actually there's let me clarify it's three meetings april 11th 25th and 28th sorry about that that's okay all three of them okay thank you a second okay motion of the maiden

002second any comments hearing none i'll call for a vote all in favor say aye aye aye opposed nay all right they're approved all right uh communications uh citizen comments and again these are general comments and if it's something that's on our agenda for action uh please hold until then because you'll have a chance now um it looks like we have four people who signed up for general comments so tom coleman you're up first you can come to the table and then use the microphone because remember people at home can't hear you if you're not using a microphone all right i'm here again to talk about iep kids seeing how we obviously can't get it on the agenda and obviously those 16 of kids nobody here gives two shits about i mean what is going on

003here do you not care about these kids you know my kid came home and informed me you know last time you guys talked about diversity well you guys never talk about diversity from the right whatsoever everything's from the left his classroom he's they're reading two books uh teen novel it's called and here's how diverse it is we they're living that's the book they started with then they moved on to the hunted and guess what it's the same author real diverse real diverse and you know here's here's some of the great comments in it shoeshine argues with marcus there then shoeshine breaks marcus's neck shine and carmen yo what the [ __ ] can you hear me now i can't understand why this [ __ ] is being read to my kids in school there's eight iep kids in this

004class and we got stuff like this being taught to him i mean is that how we speak now is that the only language i can use for you to hear me is what the [ __ ] that's all thank you all right adrian melby you're next good evening can you hear me all right um i've spoken on this before so i think you guys are all aware i'm a survivor of sexual abuse i was abused from the age of seven to the age of 12. it took over a decade and a half for me to receive any kind of justice and was i the only victim in that amount of time absolutely not i've spoken at school board meetings in the past about my experience and the trauma so i'm here tonight to specifically address the issue

005with the aid in the school district i am not outright saying that this aide who has been here for 16 years is guilty that's for the sheriff in the court system to decide but what i am here to say is that until and unless he has proven one hundred percent not guilty this community should be listening to the children and standing with parents unquestionably take your favorite genes for example someone tears them or rips them up you can throw them out or you can patch them they'll be beautiful patched but they will never be the same victims of sexual assault can patch themselves and become survivors but they will never be the same maybe it's two or ten patches but our administration and our school board has shown the lack of care and keeping of

006our children so tonight i am calling for the firing of scott schimel due to reporting negligence and who is also named in a federal lawsuit and i am calling for the immediate resignation of taylor wishaw who is also named in the federal lawsuit who has shared private school board infom information with the public and who has told parents things like back off of the mask issue we have more important issues to deal with and things like asking people to share private screenshots send in ltes on his behalf and um shared private emails from susan kessler um and i was really hoping he would be here tonight to hear that but this school district needs to step it up these kids deserve way better than this it's okay uh ryan actually you're up so good timing

007all right well sorry i didn't catch that mike so early in my career i was hired into a department that had just for like a better term been the manager had been fired for kickbacks and that trickled up to the department manager had to resign echo adrian's sentiments i think the negligence this kind negligence there has to be accountability for it and if anybody else knew about what was going on there was notified you know whatever i'm asking they do the right thing and they also resign because our kids cannot they go through enough they've gone through enough in this town with all their the crap we've gone through before with dpi they've gone through enough being accused of being racist and whatever else in this community we need some accountability we need to quit

008sweeping stuff under the rug and address it it's not comfortable i know but it needs to be we have to do better in that if we don't this school district is going to keep losing students we're going to keep seeing open and rolls out we're going to see i can see it now the political wave is coming we've got bills on the table in madison where dollars are going to follow these kids and we're not only going to lose students we're going to start losing that money we have to get back to being a school district of choice we have to talk about the uncomfortable things sometimes and if that means it's not nice then it's not nice i mean we're the nicest community around you've heard me say that before but there's some times

009where things aren't nice and we need to talk about them now what happened after that when i entered that department was we underwent audits for months nobody involved with the the kickback scheme was still there but we underwent audits for months i'm asking that that be a part of our process going forward to make sure the parents have peace of mind that their kids are safe in our schools the gentleman will get his due process understand i'm not accusing him not saying he's innocent or guilty but the stories out there we have to show parents that we are taking steps as a district to make sure their kids are safe and part of that is what can we do from an audit standpoint to make sure that things are being reported that things aren't being

010out swept under the rug and that they are that we're being open and honest as a school district thank you okay a last comment tonight uh in this section is matt snark thank you very much so yes so here we are again i want to say um it's really embarrassing when i have family friends and relatives that are part of the admiral profession of teaching from all over the country one of the men that stood my wedding for me is in kansas city somebody else i know in florida somebody else i know in washington state and they're calling and emailing me and asking what in the hell is going on in burlington we need a reporter just dedicated to this school district alone for all the black eyes and all the all the bad press

011we're getting that sheriff's report left me with more questions than i had before i read it a five day span from when this was discussed with the school officials to when the share stepped in heard no mention of bpd whatsoever what happens when a football team is underperforming and they lose year after year after year after year and they aren't making any progress you fire the coach what happens with a baseball team when they lose and don't meet expectations year after year after year of year with empty promises you fire the manager not only do i agree with what miss melby said i want to double down on that and i think stephen plank i request for your resignation you're running this ship i know you're not gonna answer you've been what three years four

012years okay i'm gonna hold on hold on hold on no i'm hey hang on i i have i have the floor here we have a policy we don't get personal comments i've let it go too long okay so please keep it non sounds good so we have an administrator who's been here for three or four years looking for another position up the road a little ways i don't know your age but these should be jobs these are jobs that should be um admired respected uh usually they're cherished when you get a job as an administrator or a chief of police or anything else it's usually a career job you're a middleton cross planes okay again i'm gonna caution mr snork you're also the policy as we address the comments to the board we have we

013have somebody on the board here in this room that was at middleton cross plains who had there were allegations of sexual misconduct in school not properly addressed that person is here it's followed them here they're looking to go to a different school who knows what'll happen it's like pig pen from penis the cloud of dust just falls pigment all around this cloud of suspicion and and underperforming and not doing things serious enough has now found its way into burlington so please resign okay again i'm gonna i'm saying or would the board possibly move this position i'd like to hear your comments but again please follow our policies i understand so i'm asking for his resignation i'm asking you guys to hold him accountable thank you all right that's it for public comments tonight um next

014we have on our agenda is correspondence and board communication and anyone on the board have anything they want to say for correspondence all right hearing none we'll go on to the superintendent's report this past week was teacher appreciation week and i'd like to just take an opportunity to share briefly some belated appreciation in a public forum for the work that our staff do day in and day out and on and honoring our teachers and the work that they do and in tandem to that to also let people know that on wednesday night we're excited to be hosting what is our annual celebration of staff we have 125 staff members who will be celebrating celebrating an anniversary with the district anywhere from five years to 35 years we also have 18 individuals who will be retiring

015at the end of this year so i know that this is a night that we look forward to i would certainly welcome the presence of anybody who chooses to join us also that same time on wednesday night kind of a unique opportunity and that is the daily reporter which is a construction industry magazine they are recognizing sheer construction for their work on karcher middle school karcher middle school was named a top construction project of 2021 and so dan boccock who's back there our director of buildings and grounds he will be there since the rest of us will be at our retirement celebration also just two highlights our star stuff theater just finished up their run on the little mermaid junior in what is now their new location at dyer elementary school and burlington high school's

016spring play on death by dessert opens this friday so we go from our little ones to our older students in the world of theater also during this past month this is a time where our students are wrapping up a lot of the mandated assessments that happen at the state level so the forward exam for sure with our younger students we also are finishing up this week our ap exams at the high school and then finally just want to mention that today i had the opportunity to spend the day at the pack house which stands for pro project active citizen and that is a group that works for our 18 to 21 year old as a transition program as you know we own a home in the district and so the students get their educational services

017through the house and it was just a nice opportunity that program serves both burlington and waterford students with special needs and so it was a wonderful day to be able to spend the time with them today so thank you that's it okay thanks steve let's move on to personnel so oh i'm sorry i missed number seven the business office so taylor is not here tonight so ruth will you take over for the bank statement and bills okay so for the bank statement report the beginning cash on hand was five hundred ninety eight thousand four hundred one dollars and forty three cents we had deposits of four million eight hundred and thirty three thousand eight hundred and twenty eight dollars and fifty two cents withdrawals four million five hundred and fifty six thousand six hundred and

018fourteen dollars and fifty three cents leaving an ending cash on hand of eight hundred and seventy five thousand six hundred fifteen dollars and forty two cents and that does reconcile with the bank so i entertain a motion to approve the bank statement so moved second okay motions made and seconded any comments hearing none i'll call for a vote all in favor say aye aye aye jose and then for the month of april we had 274 checks um totaling 1 million 271 thousand 153 dollars and 11 cents entertain a motion to pay the bills i move we pay the bills second okay motion's made and seconded any comments hearing none i'll call for a vote all in favor say aye aye and approved ruth thank you for running us through that now let's move on to

019personnel earlier this evening the personnel committee of the board met to go through the resignations retirements terminations and appointments steve will you walk us through the resignations retirements and terminations there are a total of 11 certified staff or staff in the retirement and terminations there are seven certified staff we have two retirements sue beckham from karcher middle school special education and theresa trowitsky sixth grade at karcher and they will both be retiring at the end of this school year have the balance our resignations that's chris bornheater counselor at bhs brett chapman who was on a one-year contract with us for a leave in business edit bhs mackenzie first now english at bhs jessica graziano 4th grade at dyer and matt wolf special education at lions and then there are four non-certified staff and they include

020custodians drake brandon and alissa welker and special education aide christa pope and then termination is dan powers special ed aid all right thanks steve uh earlier this evening the personnel committee met and voted to approve all of these resignations retirements and terminations and i'd entertain a motion so moved second okay motions have made and seconded to accept all of these resignations retirements and terminations any comments hearing none i'll call for a vote all in favor say aye aye opposed nay all right they're approved steve you want to take us through the appointments total of 17 appointments and one of the items that board discussed was that this is the time of year as some of our resignations and retirements start to conclude and slow down and the appointments start to pick up so we had

02110 certified staff they are kelly barnhart to check at lions for third grade sharon beth as a substitute teacher for the district nicole dexter for physics at bhs paige healy second grade at waller it was isabella longoria first grade at lyons allison middleton fourth grade at lions and maggie roevik as an instructional coordinator that's one of the positions being funded by esser 3. jenna votissick at cooper as a 5k teacher sheldon vielli as a substitute for the district jessica wordlarsky as 4k teacher for lions and those are our 10 certified staff appointments and then there are seven appointments of non-certified staff and they include as a summer custodian ian cortez as a substitute aide laurie clark custodian at bhs antonio dion palacios a long-term substitute aide at dyer judy kosmowski jonathan price special edu special

022education aide at bhs peter smet a driver for the district abra spits special education aid at karcher and those are the seven non-certified staff appointments all right again the personnel committee met earlier this evening and voted to approve these appointments and entertain a motion for the same thing so moved second okay motions were made and seconded any comments on our appointments hearing none i'll call for a vote all in favor say aye aye aye opposed nay all right uh they're approved uh steve thanks for taking us through the long list tonight next on our list are consent items and donations and i see mr burling's already queued up for the high school so yes please accept the following donations on behalf of burlington high school 3500 to the athletic department for the speed and strength

023program equipment that's uh by the burlington high school athletic association that'll help support the speed and strength program that runs in the summer that benefits a number of our programs uh the athletes within those programs uh reeseman's excavating 20 to our driven program uh those of you that have been paying attention our fbla had another successful uh run here in state competition a number of state qualifiers that are able to place in the top three at state and now they are moving on to nationals and nationals this year is down in chicago so they've started some fundraising efforts to help offset some of the costs we do a lot of that support as the school for them but they're doing some side fundraising so please accept these donations jay gala 25 educators credit union 50

024patrick and sally ewald 50 david and amy hansen 85 and then webley chiropractic 500 to our future business leaders program ice fishing those of you that are aware we're in our fifth season of the wisconsin high school participating in the high school fishing program our ice fishing team has a really active and positive parent helper that helps mr tan and mr hendricks run that program and scott taylor valmet incorporated where he works donated a thousand dollars towards that program uh probably one of the highlights is we host our own invitational this past winter i had the opportunity to spend the day on the ice on a saturday out at eagle lake and we had over 480 high school fishermen participating there's a ton of sponsorships within that too from the various equipment manufacturers and they

025give out a lot of cool prizes and awards for the students that participate in that program and again what's even very good it's a it's a cross-gender we got even some young ladies that participate and again it's getting kids a love for the outdoors and trent and ben do a great job with that program along with mr taylor's help principal's account little casey's general store this must have been a small check came in the mail but i'm assuming that's from one of those uh buy back you use the card kind of program you can put it towards that hopefully that'll grow and continue to grow i know they got good coffee in the morning and then uh rustic barrel llc to wbsd one of their sponsorships for 350. so i'd ask that you to prove

026those and then i'll read in to the minutes for joel with a winkler 500 uh math and science from uh sukhov enterprise that's the honey tree mobile via exxon mobil ed alliance math and science grant program and that's a very generous donation of 500 for winkler so i'd ask that you'd accept those donations thanks mr burling um i entered a motion to accept the donations i move we accept these very generous donations second okay motions have made and seconded any comments hearing none i'll call for a vote all in favor say aye aye aye aye opposed nay all right uh donations are accepted student travel next on our list teaching and learning library media yeah we're going to go to the items for information and discussion only so again this section is uh not open

027for public comment that'll be for the items for action on our agenda so it looks like we have our district librarians here take it away yeah so just want to be able to introduce first our two librarians in the district sally nye and suzanne dunbar uh sally is with our k through five students and then sally or suzanne is at the secondary level middle school through high school what we'd like to do first is kind of run through what it is that library services all encompasses and then also have a conversation with you about our library policy in order to make some tweaks and adjustments to it based on what was in there from neola and wanting to add in what we feel is also necessary in order to really explain in more detail the

028selection process reading complaint process and also how do students and parents know what is available and or at their what are what are they allowed to say that they don't want available for their students at the same time so running through the library services for you um in a trio here of the three of us so start us off sally hello my name is sally dye and i'm one of the i'm the elementary librarian and i get to work with our awesome reading teachers across all the elementary schools so i'm at all five library sites and libraries i have many hats librarians wear many hats i have to create curriculum and work with teachers and work on budgets and create collections but the main thing right in the center of this bull's-eye here is literacy

029and that's what i'm going to focus on today how we bring literacy to our students and and we do many programs and create many different fun events for kids so they can see themselves as readers um it was my pleasure and thank you to the school district for giving funding for our libraries where we have created just beautiful spaces where kids really feel captured and in their literacy and feel just a magical place to be and the kids have loved coming into their new spaces and i love working in there as well in these spaces we create a lot of fun programs such as book tastings and students really discover who they are taking reader genre personality tests do they like humor do they like realistic fiction they really discover what their reading tastes are

030and um in the summer i really want kids to know themselves as readers still and really keep up their academics so we keep on some reading programs where we meet at trackside we meet at the pool kids can read for some free activities during the summer um you can see some harry potter programs and thank you to board member han for joining in on a lot of those it's been a lot of fun having you one for me um i also create family literacy nights where families can see how important literacy is for our children and we create green screen events and sing-alongs and do all kinds of fun things with the children um bell the books was a huge success this year we had around 140 kids join in through the schools and um

031one of my teams was actually in the top 10 of the state out of 180 teams so we did really great this year i provide on friday night reading nights where the kids come in and we do reading games and play flashlight tags and just create a community of readers together i also extend out to author visits where the kids can learn um that anybody can become an author all different shapes sizes backgrounds and maybe they could be an author someday i also create digital robust digital resources for our staff and students and so they can read at home they can read anywhere even if they don't have that physical book in their hand um as you can see i have a lot of passion for my field and i love what i do so

032i do a lot of professional outreach i've worked with the state i'm wisconsin educational media technology association and i've presented how the benefits of literacy programs to the um to the capital and i also work with the university of arizona to prevent to present podcasts and virtual conferences and i'll be presenting at their summer conference again for future educators i also present at our state wisconsin educational media technology association on different literacy events i work at the state level to create the bell the books list where we create the top books for those kids and i create questions for them as well and right now it's just nominated to be on the collection development committee for the state for on the digital consortium so i'll find out soon if i get to be to work

033in that respect so as you can see i am passionate about our children and the services we provide and i'm excited to more talk more about building our collections today with you thank you i am suzanne dunbar and i serve the students and staff at kercher middle school and bhs where i work to connect with the students promote reading and help them find the books that they're interested in reading i have hosted book fairs i actually just hosted the first one at karcher was a huge success author visits i teach i time book groups and i host different book clubs some of the different ones i've done a social emotional one with school counselors so one of the big things i do at the high school level is i teach and support research and citing

034sources because that's a real essential skill those students need to leave high school with also technology so i work with teachers and students and one of the big things i do is provide and implement different technologies so they can create podcasts videos google presentations for their class projects some of our sixth graders there i provide virtual reality adventures tomorrow i will be taking the sixth grade social studies students to the caribbean in central america so that should be fun also makerspace i provide opportunities for students to do different projects and makerspace robots 3d printing laser engraving even this year and one of the big things i do is the karcher news and the bhs video announcements i think this is a great opportunity to build community in our schools and i do a bunch of

035different things like the musical luke was promoting the musical and trig our therapy dog so we go around and we film and we talk about that so i'm excited that my libraries are a great environment for students where they can read work relax and kind of just hang out all right intellectual freedom so intellectual freedom is the right of every individual to both seek and receive information from all points of view without restriction it provides free access to all expressions of idea through which any and all sides of a question cause or movement may be explored okay hang on for a second i'm going to warn people in in the audience here let let's let the presentation this isn't time for public comment sorry that's okay intellectual freedom is the basis of our democratic system

036we expect our people to be self-governors but to do so responsibly our citizenry must be well informed libraries provide the ideas and information in a variety of formats to allow people to inform themselves intellectual freedom accomplish encompasses the freedom to hold receive and disseminate ideas so when we are selecting materials for our students we look at all of our students and their backgrounds and we try to provide information we we talk about creating windows and doors so we can learn about ourselves and others and we use a lot of different resources to find the best materials out there so we use different journals we look for bestseller lists we look to the cooperative children's book center right in madison that always have great reviews of different books we look to the kids favorite authors and

037i'm right on tidal wave a place where we order a lot of materials it has all the reviews that we need to see there along with the age requirement or recommendations which is how we decide what the best fit for that book will be we also look to different librarian recommendations and we look to the mentor text that different texts are telling the teachers the resources to use um not only is selection part of our libraries but also deselection and the weeding process so we always make sure our libraries are current and have the most up-to-date information library science is an actual science so we um talk about the different sections such as such as in science if we know a book is more than five years old we know that we need to make

038sure that information is still correct and current and so we do make sure different parts of our libraries do stay true so students get correct information book classification so children's literature this category includes books for younger readers including picture books early readers and middle grade fiction young adult describes works written for readers who are generally generally age 12 to 18 and are typically written with teenage characters and things to bridge the gap between children and adult books the basd collection of adult literature generally includes books from the perspective adult age protagonists and novels to be considered classic literature and all three of those were shared because in the in the policy it can sometimes be confusing in regards to when you hear why a or adult books like what is the difference between the three

039different categories so i felt that that would be important to be able to include in there so that people really do have an understanding of what the three different levels of text really are within the library same within the classrooms so now we're kind of we'll also shift over into how and how we can address and or move forward in adding some additional steps in in the process and or informing you of steps we already have been doing when it comes to students and what they are allowed to check out um within the library so the first thing that we could do and this is something that as a board this is a decision that you are more than happy to engage in and assist with deciding if this is something that we want to

040put in place or not but what we could do is something at registration at the beginning of school year we can include a question that asks all parents if they want to ensure that any time a student checks out a book prior to that student taking that book out of the library that the parent is notified of the text that the student is wanting to check out and that the parent is is going to give permission as to whether not whether they can or cannot check that book out so that is an additional step that we could put in place um if you recall that is we've done something similar to that back uh with images and or we still are doing that when it comes to pictures of kids so at registration we do

041have it where if you don't want your student pictured in the newspaper and or websites a parent can can opt their students out of those things and then we print out that list and then we keep track of that and ensure that we protect those rights of the families so this is something we can do as an additional step that we are not currently doing um that could could take place during registration for parents when it comes to books so that would be something to discuss and think about as a board if we want to take that as a as an additional step or not moving forward additionally our current book checkout procedures this is happening now within the school district and has been is that the young adult books those ya books are all

042marked with a sticker at karcher middle school and all six graders need to have permission to check out any of the ya books seventh and eighth graders currently at this time do not based on the age level of the books but a sixth grader or younger so let's say a fifth grader fourth grader who is at a really high reading level wants to check out a ya book that's at the middle school they would have to fill out this permission slip and have permission from their parent or guardian in order to check out that book so that's currently taking place at the middle school we also have a very similar checkout procedure for any seventh or eighth grade student that is at the middle school that wants a book that is at the high school

043so if there's any requests for a text at the high school level whether it's a ya book young adult book or an adult book at the high school level that they would have to have permission to do so from the middle school to the high school level all the books that are at the high school are not coded with that young adults uh sticker because it's at the high school level so there is a difference with coding and from the middle school versus the high school these two are things that um are in place already within the district and then when you go to the um policy you will see that there is adjustments to the current policy that is currently in board docs and there's quite a bit of additions that we would like

044um to bring to the board as revisions to the policy so everything that is in black is the current policy and again this is the the two documents that i had just given you copies of tonight they are both within the slide presentation that is available to everyone but wanted to provide both copies for you so that you can see them side by side so this one that is much shorter um it's only the front and back that's the current policy that is listed for the district and then this one which is a few pages long that's with all the additions again the black is the current policy and then everything in red would be the additions that we would like to make to the to the policy the first things that really are in

045the policy that we would like to address is the importance of intellectual freedom and the importance of ensuring that we really are providing voice and choice to all students within the school district and not not removing books just just to remove books right that maybe one or two people might be upset about but ensuring that every book is hold on jill sorry for interrupting please don't interrupt we're trying to we're trying to all get information here and it's really hard it's not time for questions right now sir um i sir sir sir this is we're gonna have to take a recess if we can't get control here here's the here's how the procedure is this is an item no no listen to me this isn't your turn sir it's not your time to talk let

046me know about that i'm sorry to interrupt you but here's here let me explain the procedure let me explain the process and and i i can't have any more interruptions sir sir again [Music] listen i'm gonna call for a recess right now because uh i wanna because i can't we can't have this out of control where we're we're gonna have people asking questions uh i'd entertain a motion for a recess for five minutes so moved second okay motion's been made in a second any other comments hearing none i'll call for a vote all in favor say aye aye aye opposed nay okay we're gonna have a recess for five minutes i'm going to ask the the people in the public i we really want to have you here and take in this information we can't

047have these interruptions if we're going to run an orderly meeting not on this item tonight but there will be when we go to items for action um can can you um can you control yourself back there just let me let me explain this i want to make sure this is clear we're not doing public comment tonight because this is an item for information only when we go to have items for action which a change in policy certainly would be at that time we would allow public comment that would be at a subsequent board meeting and which will be public noticed so plus our agenda okay sir please control yourself okay five minutes let's take a break yeah at 7 43 we'll be back at 7 48 you can get up and stretch your legs or

048i've been trained all right uh i'm gonna call the meeting um back into order from recess and before we get started in the library we're gonna try it we're gonna attempt again to hear this information i'm gonna ask folks in in the audience here to help me out with please just take this in at this point this is board members are taking it into we're not taking action on this tonight you will have an opportunity to give your feedback we value that but that that will come tonight it's just a chance for us all to take this information in before we take action and i understand this is a controversial topic but i'm asking you to withhold comments while the presentation is being made so we can all hear it and the folks at home

049can hear it because this is an important topic we're going to attempt to keep going here but if not we'll have to table this item and come back to it which will just take longer for us to get through this as a board so please help me out here and help out your fellow citizens we can all hear this important presentation so with that being said joe please go ahead so the sections in red here are really the sections that are in the presentation as well so we really wanted to outline what is intellectual freedom as discussed in the presentation that is a the reason it was discussed is because it is a component of the policy then the material selection is also that next section here and you can see here the definitions of

050those three categories are also listed this this content here is the same information we just shared on the slides then the selection criteria is also listed in regard to how they choose the books and then also how they read through the text as well so that is all what is being added here which outlines everything that both suzanne and sally were sharing then the additional things uh at the end relate to the formal complaint process so when really looking at the policy there the guidelines were not as succinct as we would like them to be and easy for us to follow when it comes to the complaint process so if there is a complaint that we really did beef this up in regard to ensuring that it is very easy for us to follow the

051board policy in regard to a complaint if we if one were to present itself so in in the old policy there wasn't much reference to who would be on the committee and we do reference it here in the red saying that it would involve this school principal a certified librarian one classroom teacher and then two members of our basd parent advisory committee that would that would be the committee that would come together in order to receive the complaint in regard to any of the texts the librarians would then assist with gathering some information behind the scenes in regard to if it's a young adult book if it's an adult book does it fall on any bestseller list what is the text about so those kind of things would be provided to the committee each of

052the committee members would also receive a copy of the book so that they too can review it prior to meeting as a committee the request for reconsideration of materials this is what would be completed by someone who is wanting to have a book looked at for the committee to review so this is uh the document that we would like you to look over and let us know your feedback on that really it's outlining you know name address who the person is that is wanting us to review the materials what their relation is to basd what the request really represents is it an opinion from themselves is it an opinion from somewhere else or organization that they know of and then what is the actual title author and publisher of the item being challenged and then

053there are some questions for them to complete that just helps the committee review what the concern is when it comes to the specific text and then below we also wanted to provide the criteria that will be used for the committee in order to evaluate the resource so it's not a rubric of sorts but these are the criteria components that the committee would be using to determine if the material stays or if it would be something that would be pulled from the libraries so questions in relation to the appropriateness of the material for the age and maturity level of the students the use of the material so this one really gets that is it a book that is used as a book within the classroom is it within a lit circle is it a student choice

054is it an independent read like what is the book being used for within the school district and whether the material meets the objective of providing intellectual freedom to students and whether the material promotes individuality and or diversity for underrepresented students or populations and whether the materials nationally or locally reviewed as being appropriate for the targeted audience so these these components here is what the committee would be utilizing um along with the questions that the complainant would be providing us in regard to the text and then at the very bottom you see that the questions are exactly the same and this is what the committee would use in order to review the text and make a determination and recommendation in regard to if the book or item should stay or if it's something that should be

055removed from the library so this is the process for that everything in red within the policy is all additional information again that would be an ad to the policy so something for you to look at and review and then for us to later make a decision on the other thing to discuss and be thinking about and when when it comes to library services would go back to this question here with the advance permission and again that goes back to that question of do do we add something to registration at the beginning of the school year in order for parents to say yes no anytime that my son or daughter were to check out a book that i would want permission first for them to take that home um and we can then print out the

056name of the students who would want that request and then anytime that a student would go to the library they would still be able to go and choose the book that they would want and then when they take it to the counter to check it out the librarian then would know that that student needs parent permission first they would hold the book and then wait for that communication from the parent before they would allow the student to check it out so that would also assist our ela teachers and or staff throughout the district in regard to which students and families are wanting to have that communication and request to them versus not having that communication as fluid between families in the school district so those are the the looking over the policy and the changes

057and then also thinking about that advanced permission component are the two pieces to be thinking about for action the next meeting any questions for suzanne or sally anybody on the board have any questions for any of our librarians or jill at this point nothing okay uh sally suzanne jill thanks for the presentation this is something obviously we're going to come back and visit because this will be a change to our policy which would be board action um if we decide to go that route and we'll have to consider the other item jill that you asked about the registration question too we can give guidance on that too at a few yep appreciate that yeah let's move on four items for discussion information the second is our update on 4k so i think jill you're up

058again yep so wanting to just provide a uh update in relation to 4k so if you remember last time we had a conversation about sending a survey to all of our 4k current uh students who had enrolled for 4k for next school year right so starting this fall the families are enrolling for 4k we sent a survey to 95 families we had 82 percent of families respond to the survey and the survey question was in relation to if we were to offer a full day 4k what is your interest in that as a service to in programming for kids in relation to a half day right so they we wanted to know how many of you would choose half day 4k versus full day 4k over 60 percent of the families responded back the wanting

05982 percent responded to the survey of those responded we're asking for full day 4k so to us that is an indicator that it is the movement that we would like to to move forward with is continue planning for full day 4k while also providing choice for families to also choose a half day if they would like so just wanting to share that with you from there we also had a second screening take place we've never done two 4k screenings within the school district we've always done just one so this year we did decide to have a additional screening we had 20 plus additional students attend that was in april for that second screening we then had a planning day where we took our 4k teachers to wheatland center that has they are engaged in their

060first year of full-day 4k this year and other school districts around us are also toying with that idea of moving in that direction being able to go to wheatland though was really nice because it really provided our four key teachers the ability to talk with their 4k teachers in order to understand uh what were the the pieces to really be thinking about when we plan and move forward with this we then returned back to the district office and continued planning as a team i do have to say the 4k staff is a wonderful group of people to be able to work with they are very eager to support our students both in a full day program and a half day program and i think they were very happy to to be part of the planning

061process and be included in that collaboration we also then myself and jackie science principal at cooper middle school who's our 4k coordinator she and i went over and had a conversation with plymouth center and noah's ark both of which we currently are partnering with where we have a 4k section at plymouth and we also have a 4k section at noah's ark so we had a conversation with them and wanting them to be aware that we are wanting to to offer full day and the potential impact of on plymouth and ozark in that regard and it was actually a great conversation because what they're struggling with is that they have 45 to 50 families this was plymouth specifically um on their waiting lists that are between the ages of zero and three really wanting daycare services

062we've had a lot of plymouth had shared that there's less and less providers for families within the area in order to support all of our our students for for our family so in the end the decision was that we are going to pull our 4k sections out of both plymouth and ozark and that was in partnership with both of them as by doing so it allows them to open up more spots and seats for students and or kids who are zero to three so it helps them with that waiting list of 45 to 50 families who are two to three year olds they said especially are really looking for care so by taking our 4k sections out and housing them in our own buildings it does open that up which does service our families in

063a broader spectrum in partnership with noah's ark and plymouth because we did shift from four elementary buildings to five it does allow us more space and the ability to also do that and move 4k sections into our elementary schools we are still going to be partnering with plymouth for before and after school at both cooper and waller and know that we're also looking to survey our families in 4k through 5th grade up to the age of 12 for understanding before and after school care needs in order to see if there is a need for families for us to expand both at winkler and lions as well so that all five of our elementary schools would have before and after school care for for everyone so that is that not the next phase that we're working

064on also communicated with thomas boss as well and of course to them moving to full day 4k with more of our families is easier for thomas boss so they said absolutely no no skin off our back if you decide to move in that direction so just wanting to provide you with some updates when it comes to 4k any questions so they would be able to choose full time or a half day is that is that it you're gonna offer both correct the question is are you know they can choose half day 4k or full day 4k and the answer to that is yes we're still wanting that choice for families um and we are now in working through calling every family that has enrolled in 4k and having that conversation one-on-one with them to really

065understand what their need is in order to support them within the school district and also offer that as a choice for families any other questions or comments no thanks jill that's great thanks our third item on for information discussion tonight is a review of our law day program mr burlington all right this is an exciting time for me to to be able to share a little bit about the the school year and it's been a fun thing i just came uh here again i missed i got the good part i got the the dinner part of the banquet but ffa banquet it's may is a fantastic month as uh the ability to serve as a high school principal because of all the wonderful things that go on um end of the year concert strings concert

066was last week we got the band concert this week and miss dr plank mentioned the play this is an amazing time for the 13 years that our students put into burlington area school districts and one thing i wanted to kind of give the board an update on is about five years ago our staff a committee of about a dozen of us started talking a little bit about how we can actually change the way we recognize the success of the class of 2022 and what that originated from is the acp planning that was a requirement now that the state of wisconsin asks all schools to have as an academic and career planning program for their students within their districts burlington high school was a forerunner of that tammy albrecht who is now retired a former school

067counselor along with ken france who's back this week helping proctor some ap exams we sat down and we wanted to get ahead we worked with greg curtis from the dpi and really start looking at what academic and career planning needs to look like for students at burlington high school and we adopted oh about a dozen years ago the comprehensive counseling model that our counselors work with our students to develop career plans and one thing that i've always valued in my role as as a leader within our district and learned under other superintendents was to be a broker of education and when we talk about being a broker of education it's how can we prepare all of our students for the variety of opportunities that exist out there and if you take a look this is

068kind of just uh basically the backbone of what i feel and something i'm most proud about serving our staff and students especially our students at burlington high school is the three areas that we value for our students besides the high school diploma because the high school diploma is needed nowadays but we want to prepare kids that want to go on to a post-secondary and when we talk about post-secondary we're talking two-year and four-year type programs we're talking about certification type programs that's that's our definition of college if some of you in the crowd have heard me speak at freshman or eighth grade orientation for incoming freshmen i talk about that concept the other one is the world of work there are a ton of opportunities there's there's a worker shortage we can hear about that

069and again we value that because there's a ton of different opportunities that weren't around 40 years ago when this guy was going to high school but youth apprenticeship career ready-ness certification skills industry certifications that students can take while they're at our high school or they can take them through the technical schools and get trained and then one that we put a lot of value on also is the military we open our our cafeteria up to the various branches of the military um they we also offer the asvab test uh on our site to help our students that may be interested as that is a wonderful career path so why did i start with that because if you look being a broker of education we value all post-secondary opportunities but when we look as a staff

070and we started talking what do we do academically when we recognize kids and in the old days what we kind of were recognizing was basically the four-year path because traditionally you have a valedictorian and a salutatorian two people out of 280 kids that's nice and then we recognize the top ten so that's separated by hundredths of a point usually the the valedictorian is separated from the salutatorian by a hundredth of a point and then there's a couple ties and then there's so really your top ten is about six hundredths of a point difference and then we have a uh academic honors banquet where we recognize the top 15 percent of gpas by class rank the top 15 your rank comes to be about 33 kids it's an impressive group a lot smarter than the guy

071that's leading their school usually but when we're valuing this it wasn't aligning up with our staff and the buy-in that we had the other piece of information that we worked on was from the national association of admissions for post-secondary programs what percentages of college attribute to the different levels of importance for admissions into programs two-year four-year considerable importance number one grades and college prep courses that's eighty percent grades in all your courses sixty percent strength of curriculum sixty percent admission test scores a c t and s a t fifty five percent essay in writing sample twenty two percent council recommendation 17 students demonstrated interest in their careers taken in high school 16 teacher recommendation 15 class rank 14 percent i'll read that again class rank moderate importance they put class rank at 35 but then

072limited importance and no importance it was 32 and 16 so about 50 they're not looking at class rank what are we trying to gear our kids up for what were we trying to gear our kids up for when we look at academic and career planning how do we be brokers of education how do we support all students we're giving them this is the way you're going to go we felt there's a better way to do it and what we went with it was the laude system louty is what you see at most post-secondary schools you get recognized in the highest honor as a summa [ __ ] laude grad great honor is a magna [ __ ] laude grad and [ __ ] laude is an honor grad what we want to recognize is honoring all three of those career platf

073peter's been at graduation roseanne you've been at graduation a lot of our board members i know marlo's had kids go through kessler's head schmailing has what do i start my recognition when i present the class to the school board to earn their diplomas i go through a litany of what we're proud of and what i'm most proud of in my 11 years i don't know how many years i've had the ability to serve as building principal but then i served as an associate under dr kopack hill is that our kids can access post-secondary credit while they're still in high school and that saves you big bucks plus it gets some advanced standing in programs and we are so proud and again we had a system that was kind of keeping kids from thinking they wanted

074to do that so our staff looked at the slowday system and we felt this was a way to allow and this is where we got to be careful because everyone's people say oh it's the give a ribbon to everybody world it's not it's honoring all pathways to post-secondary success so why did we change to that as a staff and we brought it to the board five years ago and this class is the first class coming through it and we are so excited to honor them i asked dr plank for the opportunity to share this amazing group and i'm going to give you the whole nuts and bolts and the data on the graduation day on june 10th with all the post-secondary credits here but i want to share this group of louty grads first of

075all we felt it motivated students to challenge themselves it aligns with our academic career planning the key word it's rigor in their area of interest i'll have students walking across that stage and i'm going to shake their hand and they're going to have a welding academy certificate from gateway tech college they're already signed on to work they're getting a diploma from me and and they're they're making good money a great paying job and a great opportunity and that's what makes our day as a staff the way we we're going to be recognizing all of our students it removes students from not taking courses for fear of a class rank impact because in the old days too guess what we weighted grades guess what classes were weighted only the ap classes kids that take ep classes

076are most that are geared on and i'll put our i'll put our four-year kids up against anybody's four-year kids act readiness for college and if we want to if they want to take them they want to go to a highly competitive select a four-year school they will get in but we are more than that we want to value all pathways and that weighted grades with those students that were competing for that class rank it created an unhealthy environment to be honest with you he also also had some gamesmanship and again i've said it 100 times already all avenues of post-secondary pathways so what we do is instead of having weighted grades we're back to a four-point scale we have a minuses b pluses b b minuses etc but now what we do instead of weighted

077grades we call them low day courses you get louder points for taking ap the advantage of advanced placement the kids are taking these high stakes exams the last two weeks our kids are going to earn probably over 1200 credits for college that's saving you a thousand bucks for a three credit course in college right but that's for kids that you can take the ap exam you get a three or higher so one to five you get a three or higher you're going to get some form of college credit if you took the ap history you don't have to take that gen ed at a four year or two-year school courses uh advanced courses within departments if you're taking an advanced course and this is something dr kopack hill i believe she's retired down to kansas

078now where she's down in kansas yeah we and i was part of that process is uh an associate principal because when we have to share our transcripts with the colleges we have to talk about our grading scale and how we you know that we were a class rank school et cetera et cetera but we wanted to give more of an advantage to our students so we leveled our classes back then so we worked with our departments and our not only our department chairs but all the departments and we talked about courses that we considered level fours and five courses and that's advanced courses so auto is one you're getting the smattering right you're just getting the overall everything in the engine by autos four what are you doing you're working on a specific project that's

079high-end that's a level four type class that makes sense so we leveled our classes and that made it easy for this laude thing so we just said hey we've already leveled our classes so we're gonna make our level four and five classes those will be loud classes because they're not necessarily aligned with the college board or not allowed lined with a technical school but the kids are taking some pretty high level rigor in a content area in a curricular area you've heard about stark college now on early college credit those are state programs i was here la was it last month i got the approval kids can take classes at post-secondary schools they're on track to graduate they can get credit for burlington high school credits but they also get a start a college transcript

080at a two-year four-year school i've taken some kids i take kids on my own throughout the semester on trips the gateways of the world we have a wonderful partnership with our local tech school but obviously our state of wisconsin has an amazing tech school system but i take students to see some of those programs so they can get an idea of what they might want to take as juniors and seniors within those programs transcriptive credit again those are classes kids take from our teachers our teachers are teaching the classes in their school but they're aligned with gateway technical college so the kids are getting a credit not only for burlington high school but for gateway we have the vanguard that's the satellite classes we have a very select few honors that's like the pre-calcs those

081are level four math type classes youth apprenticeship any dual credit courses anything that leads to a workforce certification osha 10 hours safety etc and then again there's always variety because the transfer kits and things like that other districts had other opportunities so we kind of look at that and uh we look at those to consider if they are loudy courses so then you get to this big basically what we give the kids is a loud a worksheet seventh semester just like when we had class rank in the old days and we ranked our students seventh semester of high school that's january of your senior year that's when we kind of that's when class ranked end because there's no way we can have exams on thursday graduate on friday and figure out who's you know ranked

082out so that's kind of when the the the the academic recognition part so in the same point after the seventh semester kids are taking that grade point and then an advisory they're going through and just making out their louty point worksheet so again you can see all areas are recognized art ap art classes ceramics and sculptures three in photography painting three uh seminars the higher level classes you're getting lower points the business said all not all a good chunk of our business are already transcripted with gateways so those are all loud points any ap is two the reason that is is aps are year-long courses these are only semester courses that's why it's only one so it's not like we're waiting ap more it's just because it's a college level course for two semesters okay

083english you know face even with our advanced child development advanced culinary arts but then what was really unique besides ap music what we were finding is kids weren't taking music if they were fighting for that top 10 or that top 15 percent why because it wasn't a weighted class but you're taking your third and fourth year of of an instrument my wife was a strings player all through college and even in symphonies after she graduated that's a pretty dedicated person right you're pretty highly skilled so we even worked with our music department and our staff voted and they felt that's a great idea if you're in your 30-year band you get a loud appointment and then if you take a fourth year you get a lottery point because you're playing advanced music by then you've

084been in band since uh help me sixth grade now we start with band so um awesome the math and our science classes you know are all offered social studies look at all of our tech ed hey awesome ace academy grad you get a lot of point if you're uh our world languages that's the other part we were finding kids were avoiding spanish four and five because they couldn't get there wasn't a way to class you know it wasn't weighted so they weren't taking it so now they're getting huge credits there and then again you fill in any of your start college now early college credit you total up your louty points you times it by your grade point and then you find yourself on the scale if you earn 88 or more you're going to

085be summa [ __ ] laude magna [ __ ] laude is 56 to 87 and then 19 to 55 is [ __ ] laude what does that mean a valence sale we used to have we used to have a top 10 and then there's another 24 kids that made up the other top 15 percent this is the class of 2022 that i want to introduce to you today and it's kind of interesting because as we laid out that scale and as we were studying this as a staff we took about four graduating classes of old transcripts and we kind of tried to figure you know we took us random smattering of the top 100 of the rank and to kind of see how they spilled out smallest class had eight sumas the biggest class that we checked in that range had

08616 and then it was everything else in between this group this year 18 summa [ __ ] laudes these are the students here that are going to be recognized magna it was exact double it was 36. and we got 67 [ __ ] laudes and again it's students that are being recognized for rigor in their academic area in the old days it tended to be your top ten was all your four-year college students it really was because that's the only classes where you could get weighted grades now it's our kids that are going on in the tech schools into apprenticeships we're recognizing all three of those pathways so how do we make it special you know i gave you some of the traditions and overview of the old way so here's how we're going to recognize and and what

087we're excited to do the summa [ __ ] laude students will earn medals they're going to wear them at graduation as well as their other adornment ceremonial guard and they will lead the class into the stadium we're hoping the weather is nice we'll be out at the stadium again peter for the ceremony and they're going to wear white honor cords all of uh and then magna's going to be gold and then [ __ ] laudes will have silver cords okay i'm just talking about our sumos here um we have a loudy banner that looks just like this hanging in our hallway those of you that have been in our school you see our ap honor roll you see our honor roll banners those are all in there that's right up there next one which is pretty cool um two

088of the 18 we had the vote last week voting closed on monday here two what we did is i called all the sumas down hey who likes to talk and mr bro i'd be up hanging my hand up but four kids i think didn't want to they were uncomfortable so we got 14 kids on a ballot their classmates are voting top two will be the ones that address the class all right so that's pretty cool all of the at our academic honors night which is a week from wednesday okay all of our laude grads are going to get recognized for their academic sumo megan and coomb we've got nice plaques obviously the coombs going to have a silver border magnus gonna have a gold border and then the sumas are gonna have a white border

089on their plaques uh spent some time with ed nadalski of the standard press lakes area news they kind of explain about what zoom was like you know because as you know our local paper hoist is kind of a feature on you know our um help me this the staff always votes on you know seniors that recognize but then they always do a top of the grads and i we talked about our importance to summa and uh obviously that's going to look a little different we hope from ed and the local papers working with julie on that too and then in may uh jill i don't know if he shared that with you yet but this was a positive if there's a few positives that covered right but uh our academic banquets have been cancelled with

090the conference so we kind of started uh it back then because we were still ranked school we had a top 10 breakfast but now we're going to take all the sumas out ap exams are done it's the week before graduation we're going to take them out that's probably where you can either give them their medals or their courts i haven't decided yet we got to give them something besides the plaque we want to give them something at the banquet next week but uh we'll give them something there just a nice chance to talk to the kids and then again um on their transcripts it's we have a spot on your transcript where it used to have a class rank now it has your loudest recognition and as i said we have to communicate with parchment

091in the you know when the colleges get our transcript it talks about if we use weighted if we're an unweighted system it'll talk about we're loud at school so that's all going to be on there but then the best part too uh besides on their transcripts we ordered special seals so there'll be a couma and a magna and a summa extra seal on your graduation paper and then as i said coming up next wednesday the other way that this is probably something i am so excited this is last year's um last year's program but what i wanted the public to see is besides our laude where in back then you could see it was top 15 pet top 10 salute and vale this will be our loud ace but look at who else we recognize

092each department recognizes the student top science student top english student top computer science student kid that really excelled in that content area the department chair presents that individual the staff votes on outstanding seniors our ace program architecture construction engineering we have 12 kids that are graduating already one year in to a facilities management degree which will lead directly into a construction management degree if they want to continue on to a four-year school so they can leave our ace academy have one more year be a facilities management degree with gateway go out in the world to work or they can go and continue on in the two more years in construction management or a lot of various kids are going right in the world to work because they've already done framing they've already done uh duck

093you know they've worked they've been exposed to all areas these guys will grab these kids because they just want they need kids that have some competence but also reliability and aren't afraid to work and they can train them too so it's a great opportunity and those kids get recognized our partnership with the associated general contractors they get some pretty nice recognition our stem awards military i believe we have nine students this year three young ladies included in that nine we have a connection with the state here we get flags that were flown over the state capital and each kid gets a flag as well as recognition there and then we have our top scholar the kid that earned the most credits uh service awards remember we have a service learning requirement 40 hours we have

094seven students that earned over 200 that's who gets service you know the kids that go over 200 uh we give them these service awards and then it'll be the academic pretty cool we take a little break have some food which i always like and then we come back and we do the scholarship our community is so generous the scholarship portion of the evening there's close to 400 grand that's given to our kids that are going on to post secondary so it's pretty special night and again i just wanted to give you kind of an update on that some tweaks we've made from that transition because we used to be a we uh uh what do you call we used to be ranked and we used to run uh weighted grades one thing that we got

095caught we caught it a couple years ago was national honor society because we were weighted grades 5.0 was like a you know was the highest and now it's only a 4.0 uh national honor society had a pretty high grade point because of the weighted grades so we adjusted that back to an unweighted system so now kids one thing that i've been proud of actually dr coolpak hill started it was academic letters and i've continued that student that earns a three five or higher for each any of our two grading periods i call them in the auditorium i always give a good story and we call them all up but they get an academic letter just like an athlete earning a varsity letter you get an academic letter then we add the bars to it so

096three five so that was a tweak we had to make and then one other bit of feedback we got and we're going to continue to work with the admissions people on that is some parents are concerned which rightfully so that you know can can the kids put this on their transcript well the kids are meeting with this comprehensive counseling model junior year they already kind of know where they're going they know their courses they're taking so they can get a rough low day score so we're just telling them to kind of give a predicted lowry score but we want to get that process started sooner so we're looking at november as our progress reports for that's that seventh semester we're going to do an advisory that's going to be my recommendation to mr sadowski mrs

097stutzman is our lead counselor next year is that we'll we'll kind of have that done then where they'll do a rough worksheet so kids kind of have an idea so they can kind of get that on on the docket there so those are some little tweaks that we're going to make obviously annually we want to look at other opportunities of new courses that are offered that might be a level four or five class that would be allowed a course but again um it's been a been a lot of fun and it's exciting it's not giving out a lot of extra medals it's really recognized the broad area of post-secondary excellence our students are going on to so uh i just i appreciate you giving me a few minutes um i talked to you at length

098about this and i just wanted to give you a little bit of an update thank you very much board members any questions or comments great work yeah very thorough eric i mean i got you answered all my questions i was kind of breathing i ran about six gallons or six tanks of gas or a chainsaw this week and i'm pretty sore so if well i think it's um a testament to this is the first class going through so thank you for uh being thoughtful with implementing the system and i get it we're tweaking the system as we go to because we yeah always improving right i mean that's i love the idea that we're including more kids and honoring different things that's important so thank you excellent our last item for information discussion tonight is

099our monthly budget update so ruth okay it's actually um everything but general fun and special ed fun a lot of times those two go together as like the operating the main operating funds even like in the audited financial statements they're together so everything but those two um and we'll review those next week um so yes other funds every all the other funds will go through um it shouldn't take too long so the we have two debt service ones there's debt that's been approved through the referendum process that's gone to a vote through the election and then there's non-referendum that hasn't then that falls under the revenue cap and limits lessens the amount that's available for the general fund so quickly for the non-referendum debt well both of these the main revenue sources are tax levy

100and then the expenses are paying the principal on interest on the debt that's pretty much it the one thing i would like to add for the fund 38. um one of those debt issues is for the gateway technical college buildings so we actually get rent or lease payments from them an amount equivalent to cover the debt payments so that's cost neutral to the district the fund 39 the referendum dot that's strictly related to the november 2018 question so the kercher building and all the improvements that we um were able to do thank you that we had the open house a couple weeks ago in that beautiful snow fall um so i hope you were able to get out and see all the wonderful work that was done and when we say there's two issues there

101it's all related to that one referendum question we just took the borrowings in in two installments so that's all with that one okay capital projects is fund 49 so also related to that november 2018 referendum this is where we account for the project costs while they're occurring fund 39 is the debt payments this is the actual project so as you can see there's really no more revenue we're nearing the end of this project we have three years to spend which would be january of 2023 so we have just a little bit there um 500 000-ish mainly will be the high school track there's a few other little projects we're finishing up but that was the the last of the planned projects so by the end of next school year we anticipate this fund to be

102closed out we'll just continue using it until whatever point in the future there would be another big borrowing in project so that will be discontinued i do also want to point out that just because this project is closed doesn't mean that building maintenance stops like we do still have that in our ongoing operating budget you'll hear dan a little bit later tonight talking about some summer projects so that is still ongoing so don't think that stops food service pretty much what it sounds like it's all the breakfast and lunch programs for our students one thing that will be changing for next year this school year that we're in right now we were able to take advantage of a federal program called seamless summer option it's a little misleading because it's not just for summer it

103was for the school year um but we were able to get a federal reimbursement for us to be able to offer every student a free breakfast and a free lunch every day that will end after this year so for next year we'll go back to the uh the old way or the normal way that we will have to charge for meal prices and then the federal reimbursement rate drops to a lower rate um we'll talk about student fees in a little bit but i would recommend that we still continue to offer their free breakfast we called it universal breakfast like we had been doing um i don't remember three five years something so i would recommend we continue to do that but we'll just have to charge for the main um meals unless a student

104were to qualify for a free and reduced meal fund eighties our community education fund so that is the recreation and adult education programs that are outside of our instructional day this is pretty um [Music] status quo doesn't change a whole lot uh we have about 70 000 of tax levy and then the other 130 is the program um charges for each program and then the costs are strictly the instructor's instructional materials and a um half of a director position so i think it includes also like that summer wreck program it's a big we really saw a lot of use that year and i would anticipate it to increase again this year so that's a good service to our families and the last one then is a cooperative service fund we only have one currently that

105is with the fox river consortium the project-based program for high school age students that we share with waterford union high school in this fund the revenues always have to equal the expenditure so the revenue is tuition covers the cost of the teacher and the instructional materials we did want to point out for next year we do have an extra teaching position in there we're hoping to reassign a high school teacher so that it would be like a cost neutral but that will help them be able to expand their program to operates jido which i looked it up general education development option so it's a correct me if i like so it's like a pro proficiency based yeah alternative to high school equivalency so excited to have that opportunity so that's really the extent of the

106other funds so pretty quick to get through those then next month we will go through the big operating funds general fund and special ed fund um for next year but we will also do a year-end final budget adjustment for this year so next month will be a little a little bit longer any questions yeah these are pretty these are pretty straightforward there's they're pretty specific yeah we're on and not a question for ruth but just comment for the board as we've talked about these monthly budget updates and ruth was discussing fund 49 one of the things you will hear from us then come fall is a final project review summary so kind of the entire scope of where did everything with the 2018 referendum land and all of those projects so as she was talking

107about that fund it just reminded me that that's something that we have on deck as we close out those those efforts to share with the board in the fall thanks ruth um i'll mention i think you've mentioned we're preview for next month for those who don't come to our monthly meetings every month this is an ongoing i don't know budget seminar with ruth so every month we're kind of tackling a different budget item but also we revisit our budget quite a lot because it's an ongoing process it's not like we just do it once a year every we're adjusting all the time yeah thanks ruth all right that concludes the items for information discussion we have items for action five items for action uh the first is our afas exchange so our foreign exchange students

108and steve believe this yes we had a request uh from nancy ste satola as we get each year she is part of afs and is asking for permission from the board for placement of three to five students at burlington high school and there's board policy on this and so we just like to keep the board informed and hear your your approval on this request for placement of students and this was brought forward in part because she already has a student from spain that she would like to place and already has a host family all set to go excellent um board members you have any uh questions or comments or entertain a motion then to uh i move we approve up to five foreign exchange students for the following school year for the afs program because

109we use we have another program so don't we we do okay so this is just afs second okay emotions made and seconded any comments from the board first of all it's a great program i'm glad to see them being able to get back on board with covet and everything the program got pretty thinned out so it's nice to see things coming back around yeah getting back to normal and this is a good thing for uh students and everyone in high school thinks it enriches things anybody else in the um room tonight have any comments or questions on this okay hearing none i'll call for a vote all in favor say aye aye opposed nay okay second item is student fees for next school year so there was a bardac attachment just a few changes i

110will highlight that we are proposing so in the the first section just for the regular registration fee to cover uh books and materials for the um full day 4k program we are just recommending that that be the same as grades kindergarten through five so currently the four-year-old kindergarten program that's a half day is 20 so we're recommending the full day be 32 the same as the other full day grades um with the breakfast and lunch charges on lunch we're recommending no increase from two years ago to just leave that the same i'm also recommending to continue to have the universal free breakfast so no breakfast on the chart um the reduced lunch charge we were also making that zero so recommending we continue that as well so the only thing we would be charging for

111the um would be lunch the only other change then is down in the participation fees we are proposing to add a 25 um karcher athletics fee currently which of 25 um the high school we charge 75 for um sports participation so it's one fee for the whole year unlimited seasons so same thing for carter just a one a one time fee for the year just to help cover transportation costs and the other operating costs of a sports program otherwise everything would be the same all right i'd entertain a motion to approve the student fees for next school year i'm if we approve the fees for next year second okay motions made and seconded board members any questions or comments for ruth on the fees regarding the credit card transactions says they will not be charged

112to transaction fee from the district but still from the provider correct our service provider right and they charge your fee ruth use your microphone i'm sorry um correct we use rev track i think they had a name change but um there is a three and a half percent fee that the district pays when we first instituted this we had a slight increase in the um registration fees to cover that so we and then we just haven't we've left our fees the same so the district pays for that on the family okay thank you i guess i have a question or comment i have we considered ever just um not charging student fees for athletics or activities um you know some families can't afford it i know that there's challenges there um i get we need

113to cover our costs but just throwing that out as a maybe food for thought for the board i'm not sure i'm ready to do it this year but um i don't think it would be a huge financial imposition but um i believe eric correct me if i'm wrong we waive fees for students in need eric's the one i don't need to have a microphone for yeah yeah it's no it is made i would obviously karcher would be very similar to that we we always we we do we want students to participate if there's an issue please talk to us individually and we work with families on that absolutely how do you feel i mean you you'd be probably the best person to answer this question eric how do you feel do you feel like families

114are coming forward and taking yes yes this is the time of year too with as you you're aware you approve fees and uh graduation is kind of the last time when all fees have to be paid i'll service out you know i have high school the buck stops eventually so you got to have your service hours got out of your credits you got to have all fees paid but again i we work with families uh a lot uh with we don't want to hold a diploma over a missed uh art fee for a ceramics class per se so yep yep we really want to be flexible and i think that all the grade schools are too if somebody can't go on a field trip because they don't have the money it's taken care of in

115a quiet way yeah and i see both sides of it i see both sides of that coin i mean you want the students who are taking advantage of the um extracurricular activities and you know we're paying for buses and things like that but you also want to make sure that we are um being fair and i want to make absolutely certain that no one is not participating because they can't afford the fee or they're too uh reticent to come forward and ask for help well and that's what we appreciate to the board even our admission fee uh we still try to with our athletics and activities you know three dollars and two dollars for students uh we're way low compared to others but i i know it's always been something i appreciate of our board

116we still want to be a family event where you can you know come and enjoy your game and not you know some schools at uh other conferences at six and five um dollars for just one game you know per game type deal a lot of times it's 150 max it's 75 a sport 150 max birds you know so we're we're kind of on the low end so we we do and then like i said we want to work with families okay thanks for that extra info that helps me other board members any other questions or comments um what's the number of students um both at the high school and the elementary schools um eating breakfast i kind of have to look that up that's not a number right off the top of my head okay

117sorry yeah it's interesting like is it half or is it 75 how many kids are taking advantage do you think it was a little bit higher this year since it was free i mean more lunch but then with their eating lunch then they kind of oh breakfast too so i do think it was a little bit higher this year once they have to go back to to paying for lunch they might i think jill has some feedback i would say at the elementary level it's pretty close to 90 percent to students that are taking breakfast at the middle school level if i had to guess a percentage i'd say about 70 percent of students would take breakfast and then at the high school it kind of isn't quite as throughout the school and we're running

118about 650 to 670 students a day that we're taking advantage of the so that's probably like 60 60 percent of students at the high school but we can get exact numbers for you if you want but yeah thanks any other board members have questions or comments on student fees just one other piece of information if you're interested i did um look up historically what the annual revenue has been from student fees not collectively with registration and sports and everything it's not i didn't break it down um anywhere from like 175 to 200 000 a year so it's not insignificant just as an fyi thank you sorry oh no fair way have we when was the last time we had a decrease in uh student fees has it just cost has it steadily just gone up

119year over year no no okay um i've been here 10 years i i think i recall we did the one increase when we instituted the credit card um payment um i want to say we did like five dollars otherwise we typically don't change it okay so historically before that i'm not sure when the last increase was but it's it feels like historically it has been behind the ball it's a zero percent increase zero percent increase zero percent increase and we're losing money and then we've got to increase it to just break even again so i don't think we've ever backed off but we've probably gone into the negative a couple times by not boosting the fees up okay yeah i don't think there's been a decrease i agree just typically no increase anyone in the

120room have questions yeah brian you have to come up and use the mic so you mentioned no increase in no recommended increase for the food prices for lunch breakfast whatever are we getting discounts from our vendors are they holding their prices steady or are we just eating that cost so for our food service program we contract with earmark and it's a set price per meal that we pay we are required every five years to bid that out um so we're in our i sick we're in our third year so next year would be the fourth year um so it's a set price per meal whatever whatever cost adjustments are on their side from like food purchases that's yes so you know we have a five-year contract with aramark and it's set and it's unfortunate for

121them if the food crisis could have gone up we may look at a an adjustment like a one-time next year but if we do that then the following year we're required to bid it out so we'd have to we wouldn't wait the five years we'd have to do it at the four year mark yeah interesting question because food prices have gone up but we all know that anybody else in the room have a question or comment okay hearing none i'd call for a vote all in favor say aye aye aye opposed nay i apologize i probably should have prefaced that that was to approve the student fees for next year dan i see you coming up for item three um and i think you're item four also but first is vhs asphalt bids yeah sorry

122for taking over the screen a little early there i thought we were almost done and i was gonna be prepared to walk up um so the next two items that we're going to go over here are fun 10 capital projects for the calendar year 2022 and 2023 so this would be for the summer works starting after july 1st and to be prepared so that we can lock in these contractors with rates and for summer um we always try to get them in front of the board prior to when the money's actually available so we always try to get them in by may um or april so that i can lock in these contractors for the summer so the first one that we're going to go over is at bhs and for the last two summers

123we've been replacing milling and overlaying the asphalt that was laid there back when it was built 20 years ago and as everybody probably is aware the high school has an enormous parking lot um and driveways and throwaways and and so on so that's why i broke it up throughout the last three years so back in april um i sent this out to several different contractors um and we received three bids from asphalt contractors inc uh sinchini and then from uh poblocki uh general notes um just kind of went over what we were looking to do with the asphalt that was left at the high school and then this was kind of the meat of it all so the areas highlighted show what work would be completed this summer everything else on the map which i

124can blow this up a little bit more has been completed um in the last two years so this purple area that's up by the school building and the rest of the parking lot is roughly about 112 000 square feet that we're gonna do a two inch mill and then we'll do a two inch overlay on that area which will match with what we did some in summer over this area of the asphalt and then the previous year in the staff parking in the front of the building um the area highlighted in blue turquoise um would be back in our athletic complex um and so that would be as well as a two inch mill with a two inch uh overlay um just to try to get everything so that it's consistent um back there and

125then there's a small area um which is a plaza here in between the baseball in the softball field in green which generally is not in very good condition because there's a little bit of grass and people drive through and walk through it so we're just going to pave it so that it's a surface that we can keep you know clean um and that we're not getting mud and everything else on everywhere else and then the green um basically drive is uh currently right now is uh just in gravel which leads us back to our jv softball field and to our practice fields uh behind the sports complex so um it's it'll be nice for uh folks and for uh parents and whatnot that are maybe going to the jv game to be able to walk

126on a blacktop area so in all we're looking at roughly about 166 000 square feet of asphalt that's either going to be milled in overlaid or we will have new asphalt going into budgeting for this uh for this year i tried to look at a 10 to 20 percent increase from last year which i was very close so we received three bids back the low bid being with asphalt contractors at 198 658. sinchini was in at second at 202 and then um poblaki was at 206 476. so everybody was within you know a couple percent of each other so we got some really competitive bidding but one thing i want to highlight is last year we were able to do the mill and overlay for rough roughly about a dollar a square foot and now

127it's up to a dollar 25 so we did see roughly about a 25 increase in costs from last summer to this year so my from the board i would propose that we go with uh um asphalt contractors um for the sum amount of 198 thousand six hundred and fifty eight dollars all right that entertain emotion that we approve of the asphalt work with asphalt contractors so moved second okay emotions have made and seconded board members any questions or comments yeah barry um i'm a little uncomfortable with the three bids we got in asphalt contractors doesn't list any square footage at all and no amount to a gravel binder then you've got zucchini saying we've got 156 000 square feet to mill an overlay and then you've got pablo saying we've got 109 000 square feet

128it's like everyone's working with different numbers yes um and to give you a little background uh asphalt contractors was the only one that did show up for the bid walkthrough when the bid walkthrough came through and they were going off of numbers that they did in the field and along with what was on provided with the bid form because the bitform lists each one so they base it off of that they also did their due diligence and looked back at where that gravel drive was i put it in there that it may need that but they actually brought a shovel with and dug down there and and found out that there isn't actually more gravel binder that's needed um and then sinchini came by they asked if they could walk through it um and i

129walked them through it afterwards and pablocki never showed up so um poblocki was kind of um shooting from the hip with a large project like this i'm shocked that they didn't bring somebody out to the field to do some measurements so that's where i was looking at it too because they're kind of all over the place we've done a lot of work with asphalt contractors we've done work with sachini so she needed part of it last year the nice thing with asphalt contractors is they're local it's union grove and then they've got their base here in burlington so they were able to you know lock in a good price for us for asphalt but that is a good catch i did ask her about that as well because it wasn't on the the page and

130i said that i'm probably going to be asked why this is different than the other ones um but i said that i will have you know an explanation so but she spent um karen law from asphalt contractors spent the most time out there actually measuring and uh and doing some digging and looking at what you know what's needed to be done okay so thank you a good question i bet there was about a 90 chance it was barry that's a compliment very it's details yeah marlo or roseanne susan any other questions or comments that's good and this is coming out of the referendum money correct no this is coming out a general fund or capital improvements okay any other questions or comments here okay maybe on the floor have any questions or comments okay hearing

131none i'll call for a vote all in favor of approving asphalt contractors contract for the asphalt work at the high school aye aye aye oppose nay all right it passes and you're up again for the cooper school roof bids so i there was a huge documentation that went out for this bid process i did not want to have that uploaded onto the um onto our board docs because it's roughly about a hundred and some pages um so it goes into all the different specifications for cooper roof um so the re why were any we ended up doing cooper roof a part of [ __ ] roof this summer was it was actually an overlook from when we were doing the um referendum um there was a spot of cooper roof that is above the gym area and

132is above the penthouse that is actually in need of repair um so after the referendum i started going through this facility survey and looking at the buildings again um and it was found out this last fall that that was a roof that was needed to be replaced and we ended up having to do some kind of emergency flashing work and there's tearing along the edges so it was something that i decided to bump right away up to our general fund um and uh for capital projects for this summer um there there's three different small areas there's b c and d um and we did some borings uh into the roof prior to going out for bid and found out that there's two existing roofs where there's the original roof with a new roof put over

133the original roof so which caused the prices for this to go up a little bit more but that also made for the bid documents to be quite lengthy to go into detail as to because we're going to be pulling everything off and going with tapered insulation and then putting a full new roof down i wanted to go with a fully adhered that's why as you can see in this for b c and d we've got bids from five contractors from cudahy langer nations performance and pioneer and that was what our initial process was going to be until we got the bids back i had placed in our budget roughly to be about a hundred percent more because i knew the cost of insulation and knew everything else going into this summer that roofing has already

134gone through the roof uh for an example for uh for ballasted for a ballasted roof and a ballasted roof is where there's a rubber membrane and then it's not adhered to the roof and it's rocks that hold that that membrane down um with at winkler last year where it was just a direct replacement of that we were able to have that replaced for about five dollars and six cents a square foot uh for this uh building because we ended up having to tear off a couple roofs as well we're closer to 26 to 28 dollars a square foot um but then that's what will lead me to the rest of the conversation um so and if you looked at uh and we looked at other bids just on if it was a direct replacement with

135ballasted it still would be about 15 to 16 dollars a square foot so there's been a 300 percent increase in the cost of doing roofs from last summer to this summer so i sat down with an interstate roofing consultant who is who we've hired for all the other roads to help with all this bid documentation for the referendum projects to go back and ask the two lowest bidders on the base bids for fully adhered to give us a quote back for a ballasted roof because i did not want to go into next year and have to try to do another roof next summer with who knows what the prices will come at for next year so what we did is we went back to pioneer and cudahy because in their base bids for fully adhered

136they were the lowest bidder um so we went back and asked them to um we went back and asked them to give us a cost to do roof area d as ballasted and uh what we actually went by was cudahy and pioneer as ballasted they though they were the two lowest that are sorry not fully tiered so in b and c section in alternate one so we took cudahy and pioneer and then ask them to bid out section d and then after having those two folks bid that out we ended up with for to replace the three sections of roof at cooper cudahy was at two hundred and four thousand two hundred and fifty dollars and pioneer was at a hundred and ninety nine thousand six hundred and fifty four dollars which then led us

137to our recommendation to the board which is to go with pioneer roofing and propose the following budget which was design and bidding from interstate roofing construction and administration um the contractors alternate and the rough d alternate for the ballasted and then the project contingency which is this is money we're just throwing in there in case there is another increase between now and july which we are locked in for this month but they're saying there's generally about a 10 increase per month now um and then we had put up manufacturers another contingency for 15 000 just to be on the safe side in case we find anything else there to have a total package of of 240 866 dollars to replace these three sections of roof and we're looking at replacing about 11 000 square feet

138of roof i'd entertain a motion to approve the uh proposal for the cooper roof as dan presented so moved second okay motions have made and seconded board members any questions or comments for dan d is the gym yeah b and c are the sections over the um penthouse the and then um a small section off of the gym yeah can you go back to the previous uh slide yep what's the thinking i saw nations with the adhered roof wasn't too much higher than what's a 214 am i right yeah 214 346. what was the thinking why wouldn't we use that one what was the why the recommendation for the ballasted because i already had to go back to ruth to try to get more money from the fund fund 10. and it's an additional 15

139000 where it could go up even higher so i was trying um i mean the life expectancy of both roofs are relatively the same so yeah i i it's about a ten percent or a seven percent difference but i still 15 000 when we're trying to squeeze for next year is still fifteen thousand so yeah okay that's good that's a good explanation that's all i needed and i guess that leads to my second question is we you know we just talked about the asphalt and everything's going up right now with the roof are we doing okay on our budget then for capital improvements this year are we like or have we blown through it because this is a big jump from what we probably anticipated well this is these will be the basically the two

140only projects for capital projects this next summer and then in june we will have we've we almost had the facility study completely done for this board meeting but i wanted to make sure it was 100 there and that's where we can discuss how our budget looks for the next you know 10 years as far as keeping up with other capital projects that we need to do in the district excellent any other questions or comments board members anybody in the room any questions or comments on this hearing none i'll um call for a vote all in favor of the roof bid from pioneer i believe for a ballasted roof say aye opposed nay all right they're approved all right dan thank you thank you yeah thanks uh last item for action tonight is uh our second

141reading of uh certain policies and steve you wanna walk us through this once again this is volume 31 number one this was the december update that came from niola contains 25 policy revisions this was on the agenda as a first reading a month ago so you're probably now at this point quite familiar with these it does contain 25 policies again these are definitions statutory changes and clarifications as well as process explanations that typically get adjusted so certainly can address any questions you may have otherwise included the summary doc for your review once again uh i'd entertain a motion to approve the second reading of these policies so moved second okay motions made and seconded board members any questions or comments again this is something that we we had our first meeting last month and i

142walked through so we should all be pretty familiar but i don't want to cut off anybody has any questions okay anybody in the room have any questions or comments okay hearing none i'd call for a vote all in favor say aye aye opposed nay all right they passed thanks for taking us through that all right then we reached our last item tonight it's our future meeting dates um our monthly board meeting will be monday june 13th at seven o'clock will be the public portion and personnel committee before that um that being said i'd entertain a motion to adjourn and move will you adjourn second okay motion made and seconded any comments hearing none all in favor say aye aye aye opposed nay we're adjourned all right thanks everyone for coming out tonight