001Good evening. It's six o'clock. Welcome to our um board of education meeting for Wednesday, May 13th. The meeting has been properly posted. Can I have a roll call, please? >> Yes. Mrs. Ehart present. >> Mrs. Yank >> here. >> Mrs. Larson >> here. >> Mrs. Serski >> here. >> Mr. Sprag >> here. >> Dr. Khan >> here. >> And I am present. >> Thank you for that. If we could all stand for the pledgece to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Thank you. Looking for a motion to approve the agenda. >> So moved. >> Second. >> Made by Mrs. Yank, seconded by Dr. Khan. All in favor? I. >> Any opposed? >> Passes.
002Great. We have community comment. >> Participants under this agenda item must be residents of the Franklin Public School District or parents, guardians of Franklin Public School students must state for the record their full name and address. Must limit their statements to three minutes with a maximum of 15 minutes for any and all comment. If the community comment related is related to an agenda item, the board may respond to that comment either at the end of community comment session or during the discussion of that agenda item. The board may not discuss a comment or question that does not relate to an agenda item per board policy. We have um Brian Papus and Jacob. Which one of you wants to go first? speaking to the mic. >> Yep. You can have a seat or you can stand,
003whatever you're comfortable with. >> Do you hear me? Okay. >> Yes. Thank you. >> Uh good afternoon everyone. Um I'm Jacob. I'm uh I'm a graduate of uh Franklin Public Schools, former employee, and then uh my father uh Brian Papenfus um has been a math teacher at the high school for since 1998. So, um I just wanted to take the time to kind of speak on um some of my some of my own background and as it pertains to um what's going to be spoken here today. So, Um when I was se about 17 months old um I had contracted um leukemia childhood leukemia and um I started out with about an 80% chance of uh survival um I was um then went through about two and a half years of treatment um and then
004about six months after that plan had been fully enacted and Um I was sent I was uh sent to monitoring. Um I had relapsed. So then that dropped to about a 50% chance of survival and needing a bone marrow transplant. Um so to kind of prepare for that they um the freigher and the medical college had um provided me chemotherapy in full body radiation which killed off almost my entire immune system um prior to the bone marrow transplant when the remaining cells ended up actually um attacking and killing off any donor uh anything donor received. So resulting in that failed transplant, um I went down to about a 15% chance of survival. And um it was it ended up being my dad's stem cells that ended up um keeping me here today. Um after leaving
005the hospital um still fighting infections and it was um just as my immune system was recovering. It was by the grace of the school district to assure my dad that everything was that um everything be okay to go provide for his son. and um just how grateful our family is to be able to have that support from both the school district and our community to help me get better. Um again, I know my dad's uh still yet to speak, but I just wanted to kind of share some background that now I'm coming up 20 years in remission on October. So, um he I know that he's going to kind of share some of um more details about like the ways that the district had communicated with him about coming home and making sure that I
006was okay. >> Thank you. >> Comments for me. the easiest to sit. Probably don't need a mic, but All right. So, hi. My name's Brian Poppenfouse. Um, as my son Jacob just told you, kind of his history. I want to relate that how that's affecting my retirement. I've been a math teacher at Franklin High School for 28 years since 1998 and I was a Franklin resident from 1998 to 2002 and I'm retiring this spring. I coached football my first four years and have coached wrestling every year that I've been here in Franklin. You've heard background information from my son about when he was fighting his leukemia. Well, when his survival rate dropped to 15%, I continued working while sleeping at the hospital every night and then waking up heading back to the high school for
007work. Um eventually Dr. Miller, our former superintendent and HR rep at the time, um came to my classroom and asked why I was still there. I explained that it was all about um making sure my family was taken care of, that I'd have the health insurance, I wouldn't lose that and we'd have these astronomical bills. And her words were to go take care of my family and don't worry about a thing. Um as a result, she let other staff members donate sick days. Um and I was off the majority of the school year after my sick days ran out. I was still covered. Uh seven years later, the school district came up with some numbers for the tier 2 retirement um as being 45 years old and 15 or 15 years in the district. I
008didn't turn 45 until March of that following year or during that school year. So, I wasn't old enough. Um but I was about to start my 16th year as a Franklin teacher, so I should have been good, right? Well, no, because the district is not giving me credit for when my son was sick, even though I signed a contract and was paid for the entire year. Okay? Again, covered by sick days and some donated sick days. I get no credit for something that was out of my control and that I wouldn't wish upon anyone else in this world. In the early 2000s, I gave up multiple pay raises to keep these benefits. Um, and not getting them is kind of a shock to me. Um, I wonder, do teachers on maternity leave who have extended
009absences covered by sick days getting paid? Are they docked part of their seniority with the district or not? How about the people I have donated sick days to? Do they not get a full year of service because I gave them sick days to cover when they had medical issues? Um, I couldn't find anything in the handbook and the one teacher that I know has used maternity leave a few times said that she assumed that she did, but she wants me to let her know anything I find out. Um, I contacted the district. Um, uh, Andy Chrome or Andy name slipping my mind now, but I contacted him yesterday around noon. I haven't heard back from him yet, but I mean obviously everything's not a quick easy response. Um, so I don't have those answers yet.
010Um, but I arrived with another math teacher. I'm leaving with that same math teacher. She's retiring this year as well. She gets tier 2 benefits. Meanwhile, I'm getting a what feels like a slap in the face and getting thrown in with all the teachers who are brand new when I had already had 14 years with the district or 15 years technically. 14 according to you guys. Um, we used to have a strong quality work between our district and our teachers. Okay. um a better place to work should include teachers in the decision-making processes. Okay, this isn't always the case. Um and it wasn't the case with tears. Um just kind of came up with these numbers. I'm sure teachers would have focused more on seniority and the people making sure the people who gave up
011the raises would have been taken care of. Um having no saying and feeling that the words will not be honored is not good for morale of staff. During my time, we lost two amazing math teachers who were actually Franklin grads along with some other departments. Lost Franklin grads as students. Okay, they those should be our most committed and loyal employees because they have the pride in the school that they attended. And when this happens, it just might be another sign that we just need better communication and we need a better working uh relationship between staff and the district offices when it comes to making decisions that affect the classroom. Um, I know that right now as a result of the decision with the tears that did not involve teachers, okay, I feel very unappreciated and
012I did have a signed contract. I was paid the whole year, so I have no idea why I'm not valued enough to get that tier 2 retirement. That's all I wanted to point out. Anything from you guys? Thank you for listening. Thank you for sharing. >> Um, agenda item number five, our health department presentation. We are happy to have our health department here with our students and their posters. I'm going to come on up. Hello. Uh, my name is Megan Kramer. Um, I work for the Franklin Health Department and I am the coalition coordinator for Valition Franklin. Um, I am excited to be before you again this year. You probably know the spiel as well as I do um, after these many years, but it is our 30th year of our posters for prevention um,
013tobacco poster contest. So, uh, we have some really great students with us um, this year. Every year we as the health department um and valition go into the seventh grade class at Forest Park Middle School and we give the students a presentation that's evidence-based. Um this year we've shifted to the Stanford tobacco toolkit. So it's all kind of a pre-made kid-friendly evidence-based program. Um and they receive education on the history of commercial tobacco. Um how it is kind of being marketed to um entice kids. uh mental health we've incorporated this year and how they can use healthy coping mechanisms. Um but basically we give them all the information and then we ask our students to take that information and to put it into a um poster, a colorful poster that is about 10 words or
014less that if students um in the school were walking past that they could quickly walk past it, view the message, understand that they should um stay away from commercial tobacco products in a visually um you know cool manner. So, we had uh two students at the Indian Community School and 10 students um here at Forest Park Middle School that are winners for this 30th year. So, I'm very excited to present them and I will ask the students behind me if they could uh grab your posters out of the Manila envelopes and we can just kind of walk around, show the schoolboard members the wonderful pieces of art that you have created. Um and then we can also show our families in the crowd, too. if you want. We can just kind of >> and then
015just kind of slowly go around. We'll show everybody some pictures. >> Wow, so detailed. >> Great artwork. So detailed like >> it feels like it's almost like >> nice. Good job. >> All right. >> Very good. >> That's a goal setting muscles. Good job, guys. And then I will mention too something really cool um about being able to do this in the community is uh we're fortunate enough to be able to use the um funding at the city that comes from tobacco stores licensing fees. So, we take that money, we're able to put it towards production, and then the students that have one all receive $100 gift cards. >> Let's do a picture in front of the Franklin screen. board members. You want to join together? There we go. Good job. Congratulations. >> So it's
016like being famous. >> Congratulations for you all too. Yeah, >> much in the way. Okay, moving on. Agenda item number six. Looking for a motion to approve the consent agenda. >> So moved. >> Second. >> Motion by Mr. Sprag. Second by Mrs. Yank. Any discussion? All in favor? >> Any opposed? Motion passes. our schoolboard calendar. We have the business partner breakfast next week, Tuesday, May 19th at Ascension Hospital at 7:30. FHS honors night next week, Wednesday, May 20th at FHS at 6:30. We have the district retirement dinner next week, Thursday at Lux Golf at 5:30. We have a regular board of education meeting on Wednesday, May 27th at 6 o'clock here at the ECC. We have a regular board of education meeting on Wednesday, June 17th here at the ECC at six o'clock and then
017high school graduation at American Family Field on June 20th at 4 o'clock. >> District administrator update, Dr. Bannon. >> All right. Excellent. Uh we just got done celebrating the ribbon cutting uh this afternoon right before this meeting of the safe station uh donated by Zul out by the community education and recreation building. So, thank you for the board for being present. uh great representation of community coming together with the district uh with safety in mind and thank you to Andy Daniels and Shannon Antoine who did majority of the setup and getting everything organized for this wonderful opportunity um for our community. Also today we had a signing day at the high school of kind of a new sort. Usually we associate signing days with sports. This was more with the trades. CD Smith has assigned
018has signed a youth apprentice that will start mid June with them and be working directly on site at the high school. The student will be a senior next year. So, it'll be really neat to not just work on the school that he goes to, but actually be a part of that project next year. And CD Smith has also said they'll they'll bring on youth apprenticeships throughout the project. So, the plus of a three-year project is we should have many YAS going through the program. Next week is a week of celebrations. So, on Wednesday the 20th, we have our senior honors night. On Thursday, we have our FPS retiree dinner at Lux Bays. So, thanking all of our retirees for their years of dedication. On Tuesday of next week, uh Andy Thompson hosts the FPS business
019partners breakfast. Uh this is a wonderful opportunity for many of our learners to share their experiences that they've had this year through job shadows, uh youth apprenticeships, internships, um and also bring those business partners in to see some of that work at hand. Our autos program will kind of be the showcase next week for that. Uh next week also fifth grade celebrates their transition to middle school with their two days at camp. So this is also a great opportunity for all five elementary schools to come together students to start interacting with their whole class um as they enter into Forest Park next year. So thank you to all the staff that help plan that. The PE teachers have a big part in that. The administrators um Steph and Amanda with us tonight through teaching and
020learning. It's takes a joint effort but it's a really great two days and a lot of parents and community members that volunteer to make it happen. And then our Franklin Community Series at the Saber Center this Friday as Mut's Gone Nuts. It's backed by popular demand. Uh it's at 7 PM. There are still some tickets available, so if you're looking for something to do, it was a great hit uh last year. Any questions, let me know. >> Thank you. We have um schoolboard liaison reports. Anybody with Mr. Daniels this morning, but we'll hear all about that. I dropped off coffee at uh Ben Franklin, my school for teacher appreciation. >> Very nice. >> And then we also uh got to hand out awards for the optimist club at Robinwood, which was a lot of members.
021It was really nice and lots of very good handshakes. Learning how to get good handshakes. >> That's an important skill. >> Yeah. Any other less on reports, school or community reports? >> Went to a valition meeting on Monday addressing smoking and other things in the community. >> I attended the concert for Southwood Glenn gates, 13 and five. The theme was, you know, US, we all united. It was so refreshing to see all the kids, you know, uh, mostly wearing the red, blue, and white. And all the songs were about unity. And it refreshed me that although we might have different accents, southern, division or whatever it is, we are all American. And that was the theme which was really refreshing to really enjoy the concert. Thank you. Speaking of that musical theme, um I was
022happy to be at the WSMA state uh solen ensemble two weeks ago where a number of our high school students um participated at the state level. Um we did come back with a number of exemplary performances which is exciting. And then our theater kids last night were down at the Skylight Theater downtown Milwaukee at a an event showcasing the high school u musical theater around the community where they all got to perform a couple different songs. So, it was a pretty exciting event for our students to be able to perform on a professional stage. So, a lot of a lot of saber pride it sounds like around the district. So, thank you. Moving on. Reports, presentations, and other business. We will have Mrs. Pound. Um, for our 4K to 12th grade literacy update, >> you
023guys can probably all grab snacks. >> Everybody gets a snack for being here. >> I'm sorry, Miss Duel, too. Oh, it's okay. >> I'll just tag along. It's okay. >> I don't know. >> I think it's on. >> We're good. I couldn't see green. Apparently, I can't see colors this evening. All right. Thank you everybody. We are here to give you your annual 4K through 12 literacy report. Really, the act 20 pieces 4K through third as per that act 20 state statute that you learned all about last year. And then Miss Juel is here to just do a quick review with you um over our stage one um let me re rephrase that over our our areas or departments that are focused in our stage one curriculum review for this year. So we we decided
024to kind of couple that together to give you that isn't something we haven't traditionally done, but we decided that we felt like it would be an appropriate space for us to just talk about all things curriculum and for you to hear like the wonderful work that we're doing in our curriculum continuous improvement cycles. So in terms of our 4K through 12 literacy report last year, I kind of went through all of the core tenants with you of act 20 that right we have a benchmark screening three times a year. We do diagnostic testing from that. Any student who bla flags before the 25th percentile, they um qualify for a personal personalized reading plan and all the systems that we put into place as that and then the reflections from that. So this year was kind
025of our first year of like really being embedded in the process and I will say it was much better than last year. like there we um we put a lot of energy into this last year and for all good reasons but it was really refreshing this year to have a system moving and flowing and not to have constant contact around act 20. Um many good things are happening. We have focused on training around the science of reading for our teachers. We just completed our first year of that. We had launched it a year ago in April. We had four specific training sessions this year that had include a large group format into a small group. So large group being all K through five teachers, 6 through 12 crosscat teachers, EL teachers, school psychologists. So a
026big group coming together. We wanted to focus on a large group and a community around learning around science the reading science of reading. Then based off of feedback we pivoted and added a small group format. So we've brought our teachers into grade level teams, content teams to do further learning and um feedback has been very positive on that and we will continue with that format for three more sessions for next year and then we as a district will be in compliance um around that specific part of the statue statute. I don't want to say it's compliance because we've done a lot of learning around it and we're seeing teachers apply that in their classroom especially at that K3 level where we're really getting in in that early early literacy piece like getting readers where we
027need to get students right away to act quickly about that. So that's a quick overview on act 20. That's a whole section of this report. Are there any further questions around act 20 and just K through five literacy? You can see the amount of personalized reading plans we currently have where we're hovering. We are in a different space than we were last year um in a different group that is kind of our hot bed versus last year. So that is just something we continue to learn and our as web data has been really interesting to look at because the difference between as web and map is as web identifies skill where that area of need is based upon skill. That is important data and actionable data that our teachers can use right away within their
028classroom. In terms of 612, we are in year and and K5, I should say. We're in year two of our ELA implementation with SAVIS, my view, and my perspectives. And then that preap curriculum at the high school. It's important to note that last year at the high school, we focused on um preap 1. They were they got up and running. This year now is the first year of preap 2. So, um, our teachers spent time in that zone collaborating, working with coaches to get th those units up and going for our students. In terms of SAVIS, we continued with, uh, professional development around that, honing in specifically on small groups, as I referenced in the board report. So looking at our ELA block and not only having full group instruction but then small groupoup instruction,
029what does that look like in literacy specific um format that as related to SAVIS and my view and the many resources that it offers? We chose prior to Miss Juwel and I, but we chose as a district SAVIS my view because it has like a cornucopia of resources that students can um teachers can utilize with their students to meet a multivariety of needs. I would say one area that we continue to work and hone in on is how do I pull those resources because there are so many. it is very rich and diverse and the offerings that the resource has which was very different than what we had from before. So we continue to hone in on that and what does that mean for um teachers students within the classroom and how do I utilize
030not just the whole group lesson but how do I utilize those those um resources in small group to meet needs for students. Are there any questions on K12 literacy? Yes. Um just generally um you have set targets of 60% of students testing proficient throughout the year, right? Am I reading that correctly? Do you foresee yourself increasing that goal as the curriculum becomes more >> sure? >> I that 60% is across ELA and math like so it's not just specific to literacy and it is a a benchmark that we've had for how how many years >> a long time. So yeah, on those assessments that was set way back when the 60 percentiles on maps >> predicting what would be proficient on forward. >> So there's a difference between I think proficient and kids not scoring
031below that 25th. So then act 20 came out and it was all about the 25th percentile. So kind of moved the same discussion in different numbers for lack of a >> so we're still focusing on student growth and the amount of growth that they make in a year's time. So that 60% mark is >> really based on the amount of growth that a student can make. I think I put it in here for you too at the top of one of the tables. I need to um or maybe I didn't. Maybe that was last year's that it was on. But that's really what Dr. Mo was talking about is it did come from maps and we're trying to translate that into as we continue to learn more about as um they're not applesto apples assessments.
032In fact, I would argue that as probably provides us with better data and more um tangible usable data than MAP, but we are used to map. That's something we've had for many many years. And so we are still learning and growing on what AS gives us and what this all means and the correlations of what we did before and where we're going in the future with that. >> Is there a world in I guess what I'm trying to get at is did we make the right choice in picking Sabbath? So I'm looking for you I'm wondering if you can point me to some data that says yes this measure has improved since we've implemented this new curriculum or if it hasn't we project that we will start to see that that movement if we pay
033attention to this. Do you understand what I'm asking? >> Understood. Yes. I think you want a tangible outcome to the to the resource that we chose. >> As I kind of stated before, it's not just about the resource. It's about also the actions that we take in regards to science of reading and how we are teaching our students how to read. And so, right now, we're only in year two. And if we think about how we were teaching students to read before, we are using a method that is no longer um considered one that is right, that is a tangible in terms of the science of reading. So I think it's hard for me to say at this time that SAVIS is the right or wrong curriculum because we've only been doing it year two
034while we're learning more about high leverage routines we can utilize in the classrooms. While we're while we're learning about how writing is different now versus when we were using Lucy Caulkins units of study, I think that's something that we will continue to investigate as we go while we learn about what does whole group instruction mean versus small groupoup instruction versus intervention time. All of those pieces. I just think it's too soon for us to say the yes this way or no this way. I believe in the curriculum. I think the curriculum provides us everything that we need in addition to like Hagerty and some of the other supplementary resources that we kept already that we kept with us as we adopted this curriculum but we also have to learn how to use it. We also
035moved from a very prescribed this is how we teach it at this day at this time because that's how that curriculum was written to now going looking at teachers and saying you have professional knowledge. It's called integrity versus fidelity of curriculum. you have the professional knowledge to ch pick and choose what you feel your students need based on your classroom data. Well, to be frank, that can be hard because if I've been told how to teach something for many, many years, and then someone's coming in and saying, wait a minute, and I've fidelity, fidelity, fidelity. It has to go like this. And now we're saying, well, it's integrity, and you've went to school to be a teacher, and you have the professional knowledge. That is a shift and it's a change and it creates an
036uncomfortable state because you've been doing something for so many years and now we're saying all right look at this fast resource these are where you're going to choose and so that's that's the challenge we've had this year in terms of like small groupoup learning around lit around literacy and reading and what how our teachers are planning what data they're using and then what do I use from the resource to meet the need within the classroom because what's good for one might not be the same for another. So, I know that like answers it but doesn't answer your question, but I just feel like that would be premature for me to say yes, at this time this is where we're going to be when it's not just about the curriculum. It's about relearning how we teach
037reading. >> I hear what you're saying and I I love that all of this work is going on, but I just I'm going to keep asking the question because I'd hate for five years down the road to be a place where we say well we kept waiting for the payoffs to happen and or 10 years down the road and I guess they didn't you know you know >> but I would argue we already we know more already now than we did before just by >> to provide us that data >> and you have that in you have that in the board report like we are providing literacy data we're providing the data around our personalized reading plans which are less than last year >> so that that's there's an example for me that's all I
038need >> we but we can continue as a teaching and learning department to try to find a tangible for you. But I I guess it's hard because >> not again it's not apples to apples. I can't compare how Lucy Culkins and units of study was taught to SAVIS my view and he using high lever routines to teach reading. They're not they're not comparable. But we can continue to hone in on those data pieces for you to at least compare from last year to right to continue from year to year to see if that is >> the tangible reward there. >> Yes. >> So I'm just looking at this where the students struggle with multi-elabic vocabulary, intricate syntax, acquisition of high level background knowledge. Obviously you've only had this program as you said for two years.
039So all these kids are coming in with the other having learned from the other program. >> Is there a measure here that students are more proficient with with these multi- salavic >> sure with vocabulary basically and acquisition. So that's that's a secondary that's our work in secondary of science of reading and that's year one. So this year we focus in the secondary land of from 612 on vocabulary, how we learn how to acquire vocabulary. Um what it means to have indirect and direct vocabulary instruction. We don't have data to say at this point in time here's a tangible outcome of that work. But the reason for that work again is rooted at how children learned how to read. And in order to um to if we think if we think about standardized tests such as
040ACT so on and so forth, I have to be able to read a passage, look at a word and be able to take take a word take apart that word and know what it means even though even if I've never encountered it before because vocabulary knowledge is something that constantly grows. It doesn't stop. And so the goal with that is for us to be explicit in our teaching so that when I'm in whatever discipline I'm in and I encounter a word, I have the tools to start to dissect that word so that I have the background knowledge to be able to understand what I'm reading. So we've just completed a first year of that three-year plan on that. So I don't have any like here to hear. What I can tell you is about the
041learning that we've engaged in. I hope I can say something next year. more about that. >> And then I just kind of um with the physical education, I should know more about how that ties into what you're talking about, but how does physical education classes or curriculum, what does that entail? I should know, but I don't. >> Yeah. So, that's like kind of the secondary piece of this report, right? So, I worked with three different teams this year on our like formalized curriculum review process. So we've have a come to the agreement that we our goal is to formally review the curriculum in a given department every seven to eight years. So we map that all out. So that part of the report is just letting you know the three teams that I worked with
042this year on that stage one. So stage one of our curriculum review process is really focused on like what is our identity. So what is the mission and vision of that particular subject area in terms of what they want students to know and be able to do when they leave Franklin Public Schools? Uh we look at data. So um like with the business team that's a secondary team. So our business classes 612. So we looked at the data um from Forest Park. Are we meeting students needs um there? Are we meeting students needs at the high school? And then we talk about what courses we offer and do we need to be revising the courses themselves or are we digging deeper into like the stage two or stage three. So the alignment of that curriculum
043to standards the assessments were asking students to engagement or the actual day-to-day learning. So that's just that was just the overview piece of like the work that I did with the PE department. So I worked with those three teams. The 4K team, the PE team, and the business team um this year. And how does that correspond to literacy? >> It doesn't. >> It's just as I as I stated at the beginning >> trying to find out like what >> as I stated at the beginning, it's an opportunity for us to and it says at the like at the at the top of the agenda for us is like K K3 literacy and curriculum. We're choosing to give you more than that. State statute says K3 literacy act 20 update. We're choosing to provide you with
044like K12 literacy update and then a curriculum update so you can start to hear what's happening in the curriculum department in teaching and learning on a regular basis at least at a yearly you see the outcomes. So like in fall when we come with a course proposal those are the that's the work that Miss Jules starts in stage one with those teams what are you looking what is our current offerings what do we have as their diversity and the offerings and the types of things that we are providing for students and actions and opportunities then I'll come in fall and say here are our new courses along with Miss Juel and we will detail and that's some of the tangible outcomes you'll see you might see next year in 4K coming to you and saying
0454K would like to adopt this resource. They'll be piloting resources next year. So those are the outcomes from the sta from stage one as we move into stage two of our curriculum continuous improvement cycle. So hopefully it pro provides a little bit of a preview of like, oh, I might expect to see this team coming forward with a resource or with an update to courses or whatever. And it provides you with a little bit more deeper outcome of like what we're doing with teams in teaching and learning as it regards to curriculum versus here's the random we're coming to you with course proposals or this pilot. Now you're going to know where it started to potentially anticipate that. Then next year at this time we might be here talking about something different um and what
046the 4K team might need or we're engaging next year first year in math which will be a three-year process. Then we'll be coming to you at some point with math to say hey here next year at this time this is what we've done and then here's a potential outcome from that. So just trying to close the communication loops around that for you all. >> Yes. >> For the ELA map achievement for grade fifth and six five to eight the number of students increased and I'm assuming the red bar is for the students under less than 25. >> So did the number of students increase because I think in five in fall it was 5.9 and spring it's 8.2. So the number of students who are below 25 increased. >> Correct. Uh as you look at
047that also though I do want to just remember that depending upon norms and how those tests are norm referenced will impact how we also perform. So last year no not for map sorry excuse me that was um as web plus um yes you're correct we increased in the bottom the bottom 25% from 5.9 to 8.2 to >> and the same thing for the AMS for grades two and three. >> So in grades two and three the norms increase in in winter and in spring. So when they start out the fall there's base level norms and then as we go throughout the school year yes that there there is a change there but also we have to know that this is our first year with new new norm referencing in terms of as web plus. So
048the norms that you saw last year with as web plus are different than this year. So the test results last year that I gave you don't it's again not apples to apples. I know I'm coming to you in front of you to say hey that's not apples to apples but those are also decisions that are made from those those testing companies when they do a whole whole review of their norm and they reormed since what was it 2019 I think was the last time that they reormed. So these are new norms since our whole co year and all of those. So next year when I come to you next year you'll see you'll see comparison data. I can't give you comparison data right now between 25 2425 or sorry 2526 and 26 27. I can't
049give you 2425 and 25 26 because they they don't correlate. I think in the so I think to simplify in the future would like to get uh see the number of students less than 25 decreasing >> correct >> as the year goes from fall to spring not increasing or stagnant. We agree. >> We agree. But that is our work around uh intervention and around ELA small group. >> The things that we're working on that's where we're pouring our resources in so that we can improve meeting especially that very that that small amount of students that we really have to have intensive intensive um interventions. So we've increased our our um assessment workbook and what we offer for interventions. It is important to note that at the middle school level, there are not as many to
050choose from as there are at the elementary level. So, our interventionist, mainly Missy Bus, at the middle school, has been great about piloting resources, looking to see what we can so that we have opportunities to meet students where they truly need to be met at and not providing an intervention that is not going to meet their personal needs. And since you touch based on maths you know because nationally I think I was listening on different shows reading about it that math also has decreased. In fact they talk about growth recession from math perspective. So I'm hoping this this literacy aspect will also help with the math growth in the future. >> Agreed. Agreed. We have to learn how to read in order to be able to read what's in front of us in our math
051classes. Yes. Thank you. >> Questions. >> Thank you so much for doing >> being here tonight. >> Take a treat bag. >> What? Pardon? >> Take a treat bag. >> Yeah. >> I'm at a c certain stage in life where I really should take. >> So, thank you Daniels has joined us now for our buildings and grounds annual report. >> All right. Good evening. Um I don't I don't know if Chromy if you're going to pull this up on the big screen, but I think you all might have that in front of you. >> Um but yeah, just as as we do annually, giving you a buildings and grounds update. Um I really wanted to start with those couple of additions in our staffing um that we had over the last couple years. As you
052guys recall, we added our HVAC tech a couple years ago. Um, and that's been very, very successful. Um, specifically around the reactive maintenance. So, if you recall for our preventative maintenance program, it was costing us over $210,000 a year. Um, we knew that we could save about $65,000 annually by bringing um an HVAC tech in house with him doing the PMS, but we also knew that he would have some opportunity to do other things in the district. Um, one of the things we found out about Ed was he is into auto, you know, um, auto maintenance. He was on a race team, right? Um, so he actually has taken over like fleet maintenance. Just this morning, we decided to take over um the the band trailer maintenance. I'm looking at you, Ann. Um >> um
053he's going to take all that on. But there's there's a lot of things that I can't list like plumbing and things like that. But just in reactive maintenance alone since he was hired, we're at about $84,357 um saved through cost avoidance by not outsourcing some of the work that he was doing. So that's on top of the additional 65,000 annually by doing our own preventative maintenance and doing it at a high level at the same time. Um so that's been very very successful. He's doing a great job and he jumps in on just a lot of random things even like in urg urgent situations. So um the one that this is the first time we're having this on the BNG report but this year we did um we were successful in finding an electrician. Um
054Sean joined us just at the in late December. Um really his first full month was January. Um so I really have four months worth of data. Um but yeah, that's been successful as well. We recognize we're not going to see as much savings as we would with the um HVAC position because we're not replacing an electrician with an electrical preventative maintenance program because that didn't exist. However, that is being built now. Um, but we knew that through maintaining electrical systems such as our cameras and door access systems, our generators, just actual electrical systems, lighting systems, so on and so forth. Um, by not outsourcing all of those all of that work related to those systems that we could save um save some money and obviously be able to respond to those situations a lot quicker
055and restore those systems a lot quicker. Okay, so so far he saved us 13. This is through cost avoidance. He saved us $13,555 per month resulting in his first four months of 542 $54,220. So that means within a year he's not only going to make up his salary and benefits, but he's also going to, you know, if everything stays to course, he will also um show a savings. Um there's always like some fun stories and I have some of those with Sean's work. Um, so we knew that again we were getting a good electrician. He's one of four out of I think a dozen people that actually passed the test we gave. Um, but we also saw in his resume that he was a milright. Um, a milright is somebody that can work on machinery.
056So if you're in a factory, you have somebody operating those machines, but then you need somebody to maintain those machines and work on those machines. Um, we wanted an electrician, but now that he's got his feet wet and he's starting to learn the district, um, we approached the high school. um Joey Jonas who oversees the CT or the um technical or trades department. Um they had approached me a couple years ago and was like, "Hey, is there anything we can do? We have a lot of needs just in the metal shop who can work on those." We supported by outsourcing some of those things. Um now that Sean was, you know, in the district kind of settling in, we we met with Joey and then Noel and we found that there was a lot of
057things that needed to be done in that metal shop. Um, I would say like off the top of my head, I believe there were six to seven pretty critical things. Um, Sean was talking this machinist language with Noel that I can't speak and they hit it off and within a week he had every single issue that she reported at that time resolved. Um, and she continues, now I'm seeing work orders on machine um, equipment with Shawn's name next to it. She's targeting Shawn because we don't have that whole process figured out how those can funnel to him. But um the other fun one is looking at kils, right? They have exhaust fans. There are some electrical issues at the high school. Um while while we were there, Gene Moore had mentioned to us like, "Why
058you guys are here? Anybody know anything about a pug mill?" Never heard of a pug mill. >> It's a it's a clay recycler. Okay. Um she was fearing that we would have to replace that. Um Sean took a look at it and had it fixed within a day. So um so he's he's knocking it out of the park and it's showing in that cost avoidance. So, and I can't imagine what other systems he can pick up as time transpires. Um, one of my favorites is the utility update. That's my one of my favorites because it's always successful. Um, but we're just doing good things there. You know, eventually we're not going to be able to show these great savings year after year because, you know, we're going to plateau at some point. Um, but we
059still saw a reduction in gas consumption. Excuse me. I mean, obviously we're focused on consumption because costs are really incontrollable. Um, we've have all the tools in place to control costs, but you know, those are going to just continue to rise. So, we're focused on consumption. Um, again, successful with gas this year. We I didn't think we would see a huge reduction, but we still reduced our consumption by 9,000 thems. Um, I contributed that to again very strict um, scheduling of our HVAC systems as well as some of the updates that we're starting to do through the referendum and our capital projects such as boiler replacements. Um, but costs did go up. So, besides all those efforts, we still saw an increase, but I was still expecting much higher because of our colder winter. Electrical
060um, that went down significantly. Um, I won't go into the numbers um, as much, but we really owe that to again same thing. strict scheduling with our HVAC systems as well as um LED updates. Right now, our district is completely le LED with the exception of portions of the high school that will be finished becoming LED once the project over there is completed. So, those renovation areas such as the science rooms and um some of the face rooms, water, if you remember last year, I said that was the rock in my shoe. It remains that way, but we did see a reduction, but we owe that to the pool coming offline. Um, we do have a water consumption reduction initiative in place. So, the data will hopefully be better next year. So, um, so here's
061really just I have some bar graphs, right? Um, it's just showing what I talked about. Um, you'll see like again this is cost. You'll see the cost drop pretty substantially with electrical. Um, a slight increase with gas as mentioned and that wonderful reduction in water for the first time since I've been on board. Um consumption rate comparison, same thing. Consumption's lower on all of those from year to year. Um water still had that increase from my benchmark year, which is 2022. U moving on to just projects, right? Um capital projects. But I always like to share this slide of what we do. So if you like looking at this slide, you might ask yourself, what does OPS mean or what does DW mean? Um I have a key in that spreadsheet that I work off.
062DW stands for districtwide. OPS stands for operations. So operational dollars. So in this you'll see either ops 46 or CIP. Um ops is operational. So fund $10. So that's our kind of reactive maintenance or uh funds that we budget for these systems. But it's important to understand that every year we put money aside for our asphalt like crack filling, sill coating, roof repairs, u maintenance on our fire systems, concrete, so on and so forth. Um but slide 10 then takes us into what has been completed through 2025 or in the 2526 fiscal year. Um a lot of great things were done, a lot of great things coming off that big $96 million long range plan that we have. Um if you see in the column on the right, I just I keep that anything that's
063not fully completed, there's still funds there. We're still completing those, right? We still have a month and a half left to the fiscal year. Um, so that's that's just the way that I work with the spreadsheet because, as I've told you in the past, it's ever evolving. So, it's my compass, so I'm constantly in there and working on it. But, um, just to talk about a few, um, items that are on here. There's, you know, we have flooring replacements with referendum dollars, but then we also have flooring replacements with capital dollars. Um, we have the kiln exhaust that were not really priority two or ones in the referendum, but priority two. So, they didn't make the list, but we started feeling like there were some safety issues there. So, we resolved some of those issues.
064Um, restriping the track was coming due. Um, building envelope surveying projects. So, we know that there was dollars dedicated to building envelope and that's our brick and mortar um to a lot of the buildings, but there was not brick and mortar funds dedicated to the ECC or Forest Park. But there are some things coming and due there. So, we're using our capital dollars to um take care of some of the issues we find with ECC and even the middle school already. Um so, just a lot of good work. Um I don't think you want me to go through every single one of those, but those are some of the ones that popped out at me. >> Can I add one thing in there, Andy? >> Um line 28 on this one is an 80th Street
065sanitary sewer assessment. So, this is a great example of why fund 46 um and putting dollars away for long-term capital improvement projects helps. Um this was actually approached to us by the city. This is over by Zern where they go south. There's the uh city building 80th Street, then Zern. So, this would go south on 80th Street. This was brought to us probably two and a half years ago that this was potentially going to happen. We never heard anything about it since and all of a sudden $139,000 bill showed up because they put the sewer line in there and it's based on how much frontage of the road you have. Um and because it runs way south and we own all the property south of Zern. Um we were tasked with a $139,000 payment. But
066a great example of putting money away for that long-term capital improvement project because otherwise we go to Andy and say you have to cut $139,000 of CIP projects because we now have this bill that we didn't anticipate coming but it's here and it's due. So, um, that kind of forethought to create fund 46 and plan for the future and and put dollars away year helps with that. >> So, just to touch on that, too. So, you'll see like lines 1 through 27, that green column is CIP, right? So, that's if we didn't dump our if we didn't take our CIP funds and put it into fund 46, um, where that's housed now, um, that would have just been capitals. But we know that we house those funds in fund 46 now. But one of the
067tools that I use is, you know, like breaking that out. I don't want to call it all CIP. Um, I'm still focused on the 1.3 million, which you'll hear about later, the 1.3 million in cap CIP projects, but it's all housed in F46. So, that's why it's broken out as as that. So, basically, there's two projects there that we weren't expecting. the one that Andy just mentioned and some pretty severe issues with um the mound system and bases and things like that on the softball and baseball fields that we it was unpredictable so we used fund 146 rather than CIP dollars for that. Um so upcoming year and you'll see like if I look at slide 10 and 11 if I show you this slide 11 next year that's going to expand right. Um, I
068feel like we're I'm I'm very conservative with the budget as far as predicting what something's going to cost. So, most of the time I will see that something's going to get once I actually go out to bid, it'll come back better. Um, so that creates some space for additional projects. So, that ends up getting going from say 19 projects to possibly 29 like you saw in the last slide. Um, but this year we're tackling more ADA stuff um that was missed um with some of the projects at PV. um they were just like priority two stuff. So they didn't make the priority one list for whatever reason. So I'm tackling priority twos, which is good news that we're able to do that. Um HVAC controls again at ECC. Ed and I are constantly trying to
069figure out what the right system is on that. Um there's locker banks, there's concrete projects, always not concrete repairs, but while there's concrete repairs that result in replacements, that's why that's on here. We're finally working in furniture replacements. If you take a look at around around at some of the furniture, even stuff that was purchased recently up at the high school at that 2013 edition, um some of that stuff needs to start getting replaced and there's no funds for that. So, we're working with our capital dollars to be able to replace some of that. Um but again, it's a it's a long list and again when I report out next year, I expect that to be longer. Um, and then slide 12, it's getting into this is how I track the referendum actual dollars. Um,
070I I want to point out that this color in red, that's a tool that I use. That does not mean that we came like over budget on that. Um, but you'll see a lot of red on this. There's a lot of different colors. It's my my system. Um, but that's actual cost to date. So, we know that we went to referendum for $21.3 million for just capital projects. We turned right around four million of those over to CD Smith to manage and the rest our buildings and grounds team and myself are managing. Um so four so I'm really looking at a 17.3 million um uh excuse me $17.3 million worth of funds to get all these tier or priority ones off our $96 million list. That's that's the basics of that. Um but so far
071this so far since we started spending those dollars I've spent $5.5 u million dollars on those projects this year um between approved contracts and a pro in projects that are about to become approved. We're looking at another 5.1 million, leaving about seven millionish left over the next two years because again, as I've mentioned a couple times, um there's projects that we just want to hold off till in until 2028, like the Ben Franklin roof, which accounts for $1.5 million of that 17.3 million that I mentioned shortly ago. Um so there's that. And then just I think this is good news. Um but between 2023 and 2025 between those capital dollars and fund 46 projects we took that now non-referendum dollars we took that 96 million down to 90.5 million. I don't necessarily have that exactly
072updated for um the 2026 kind of calendar year if you want or fiscal year even if you want to call it that. You'll hear a little bit more about that when we do the next presentation. Um but last year when I reported out we were looking I think right around 55 million we would see that $96 million um uh maintenance or long range plan where it was at 96 million we were projecting about 55 million but after re-updating that we're now looking probably to be under 50 million. Um and again that's just due to some of the efficiencies tackling some priority twos because we were already p um um doing priority ones. So we took advantage of some efficiencies there. Um just really good aggressive um bidding process where we had a lot of people
073specifically roof and building envelope um people bidding on that work. So it's it's fun to do walkthroughs with five roofing contractors or four building envelope contractors because they see who they're against and you know that they're eyeballing each other and know how they have to sharpen their pencils. So things like that really really helped with whether it's capital but even with um the those referendum dollars and now I can take some questions if you have them any >> I'm going to ask the question for the benefit of the board that you answered for me today. Um basically this all looks great. What are you worried about? What keeps you up at night? So it it's nothing really workrelated. I guess really what I'm finding is not >> that didn't sound right, but it's not like
074my work or it's what I'm and it is. But what I'm finding and this is super interesting to me is finding the right partnerships and contractors, right? Like you can go out to bid and you feel good that you you vetted those contractors, right? They have to have so much insurance dollars. They have to show like, okay, I've done projects like this in this school district and that school district. But what I'm finding is whether it's custodial supplies, a flooring contractor, roofing, even some mechanicals with partnerships that you've had for decades, um the craftsmanship's falling off, the communication's falling off, right? I I like to think that a lot of baby boomers left the the trades and they didn't really fully backfill those positions as well as they could. So, it puts more more work
075on the plate of the people that are still there or the younger generation still has a lot to learn, right? So, I mean, we had issues with some of the flooring systems that went in, right? The manufacturers's happy to own that up, but even the manufacturer's product is not as good as it used to be, right? So that's the challenges that I wake up and I worry about community and board going into these buildings and seeing maybe why is this floor chipped? Isn't this brand new? Well, we're working through that. But even the communication with a a really good manufacturer, um they're slipping up, right? And I'm just seeing it across the board with a lot of the the trades, even like I mean I I have um cleaning suppliers that jump and ship to
076the other cleaning supplier. Had great relationship with them when they were at that one. now they're with the other one and you know the communication slipped because I think they ended up getting more thrown on their plate. So I think there's a reason but it's definitely something that slows a lot of my processes down because now you have a lot more followup or you're not getting your proposals back as quick as you want, you know, or you're constantly going back and asking questions about did you think of this, did you think of that where you never had to do that. So so it just makes my job a little bit more complicated slowing the process down where I would like to be further ahead if they didn't slow that process down. Sorry. Mary, I know
077you raised your hand. >> Yeah. So, you talked about things that you don't have to do tomorrow or even next year or two years from now. Obviously, you're factoring in the fact that it's going to be far more expensive to do down the road. And you're, >> like I said, I implicitly and inherently trust you, but you know, we have the funds that if something triples or and and we do have also catastrophic like all of a sudden something just >> unexpected happens. with the building. >> Yeah. So, just to use the Ben Franklin roof example, all those contract there, it's going to be the same six contractors being invited. So, we those contractors were vetted and there's a lot of roofing contractors out there that will never be allowed to bid on projects in
078Franklin Public Schools. Why I'm here, right, based on experiences, performance, and you know, things like that. But these same six will always be invited back. And while yes, building material or excuse me, roofing materials might go up at a certain percent, I wouldn't be worried about like a one I I still think really that $1.5 million budget. I I wouldn't make a promise, but it's probably going to come in lower, right? That's still a conservative dollar, right, to manage. And, you know, we might be able to have a conversation someday and come back and say like, "Okay, Andy, like we're at we you had 17.3, but you're looking good here. Are we able to free up other funds for that? I don't think that concern that you're you're speaking of is going to stop us
079from being able to have a conversation about what else we could do because that 17.3 really is at maybe 16.75 or something, right? Um so I feel good about that and I also feel good about some of those other projects that I didn't mention like there's window replacements that are still going to have to happen, right? Um we're doing some window repairs and we're seeing how that goes because that's part of building envelope. Um, but if other issues arise, we still have that those funds are for some window replacements, right? That's another big one that I'm holding some funds for. So, those are examples, but I I feel like it's budgeted well and we can make it very competitive to really come under the budgets that were set. There are a couple that um it
080might be in the next presentation, but there's a couple things really that came in a little higher and that's generator replacement. So, we're going to be part of the referendum. generators came in at like two and a quarter $225,000 is what um was budgeted, but they came in at like 255 and 260 or something. But that budget was set around not understanding what systems we were all going to put on there, right? So by cold you you want your fire systems, you want your boiler systems basically, but we're doing boiler systems, fire systems, some kitchen outlets for kitchen equipment. We're doing um it ser you know rooms and things like that. So that I think that's why that went up, but I haven't seen a whole lot that really came in over budget at this
081point. So, >> and then just you really hit the jackpot with Ed and Sean, it seems. I think are you looking is there any other plan to have another specialist or >> this not a conversation that Andy and I had just said you wanted another director to one day. >> What's that? >> You wanted another B&G director, right? >> I I just got excited, Mary. That sounds awesome. We will certainly dive into it. >> We haven't had >> saving money and it sounds a win-winwin. >> Yeah. >> Anything else? >> Any other questions for this report number one? >> Thank you. >> Now, let's go to report number two, our 10ear plan. So, we dove into some of this already, but um just to revisit why should we have a capital improvement plan, and it
082it's all here. Um but it it creates um better bud a better budgeting process. There's predictability of what's coming. It allows us to pivot if something does surprise us, and we've had those, right? Um, but without that 10-year plan, without what I call my compass, without the data, it would be far more difficult to be able to get the the right capital improvement projects done, right? So, that's why we have it. And because of that, again, DPI gives us that tool to do that 146 that the district started years ago. Um, as you would know, that that budget actually increased to from 1.286, I believe it was, or 1.29 to 1.3. So, I appreciate Andy Cromy seeing the value, increasing that, which ultimately the board sees that value and allows us to increase that um
083a little bit each year. Um does it keep pace with inflation? No. But it's better than going backwards, which some districts have to do, right? Um so, at a budget of 1.3 million, um this this past fiscal year that you saw just alone with those fund 46 and CIP dollars, it was really 1.4 that I oversaw. Um, so we went over a little bit because of the, you know, the the sanitary sewer lines on 80th Street and the the baseball field issue. Um, but it's really 1.93 was spent out of fun 146 and that included some of that technology that um, Lannne oversees. So really it was 1.9 that um, came out of 146. Um, I really So this next slide and the next few really is just snapshot screenshots of the 10-year plan. Um
084I think that's necessary so that you guys can actually approve that in the next um board meeting. But that again it just takes through like this current year, the last year and the next 10 years what we're going to target, right? But it gets pretty high level the further we get down. Right? while we have that that long range plan that I will continue to build this off of the the work doesn't really change you know um as you get deeper into the plan so like the 3031 fiscal year your account or fiscal year right that's going to be just broken down simplicity or simp simply simply um so it's going to be asphalt it's going to be roof replacements it's going to be mechanical though those are never going away right as well as
085we're doing right now in this moment of time with those referendum dollars And still with these capital dollars, there's going to be new systems that come forward. So, um, but then so I'm I'm down to slide four, five, and now we go into six where you guys already approve this from my understanding, but this is what, um, Lann provides to myself and Cromy to all house in this 10-year plan so that we can submit that for approval from the state to continue to use fund 46 um, as that tool. Um but yeah, so this is what um Lann predicts out on an annual basis and updates on an annual basis. And then teaching and learning um which Amanda has a part of because as we know teaching and learning can fall into fund 46 as
086well for those big curriculum costs. Then we get to that $96 million plan. Um that capital plan. As you can see, this was the update from last year. Um, if you look up under, you got the priority ones, twos, and threes. If you kind of follow that down and go over a little to the left, you'll see that we are at 90.5 million, right? So, we shaved off well over $5 million. Um, that's come down, but it it's somewhat complicated. When I I don't this is the working this is the actual plan. I have my working and hypothetical plan that I feel comfortable taking those items off of that, but until really some of these projects are complete, I'm not taking it off of this one. So, that's where we sit right now is 90.5.
087If we go to the next slide, um, we covered that, right? We went from 96 to 90.5. You're going to see in the next slide that again, if I work off my hypothetical, we're well under 50 or we're under 50 now. Um, so if we go to that next slide, there it is. Um, my hypothetical, >> what's that? >> It was a good building. >> Um, it's difficult because we covered some of this like in the the other presentation, but um 49.5 right now. Again, that's based on all the capital that we put in in the last couple years and this 17.7. This does account for the money that I haven't spent yet. And it's again like I'm taking a look at this and saying these projects are queued up. They're not done. I can
088take that off. I see looking at our 10-year plan. I'm going to be tackling X, Y, and Z. I can take that off. But then I'm going to be honest with you, there's there's projects in that plan that I think we're tackling, but I didn't feel comfortable taking those off. So I see this coming down slightly more, maybe to the 47 48ish um area. But then as my work continues, I will be looking at our roofing systems, our HVAC systems and other systems like flooring and things like that that maybe were priority twos or threes or weren't even in this plan because they were, you know, 13 years out, right? They wouldn't fit into a 10-year plan, but they're going to come into it. But the good news is is it's not like we shaved
089off 40, you know, 50 million. It's not like as I start adding those systems back, we're adding 50 million back, right? It's going to be a million here, a million there. It's It just feels way more manageable now. Thankful for all the work we did to get that referendum passed and the support from the community to knock that down like we did. >> And that's the final slide. >> Um, so we we up the budget for building buildings and grounds to one point one point 2.3 I don't remember the number >> for CIP is about 1.3. Andy's normal operating budget is somewhere between 1.4 1.5 somewhere in that range. >> So is is the my memory is that that that number um for normal operations is based on square footage uh roughly based on square
090footage. >> So um all of our departments do a zerobased budgeting. So Andy goes through he gets zero dollars when he starts thinking about 26 27. He's got to go through and think I need to do all of these things. I need to do plowing and salt and this is what I'm expecting it to cost. And then he brings that to me and we take a look at it and say, "Yep, we can run with that or this is what we'll start with." And all of our departments do that particular piece. Um, in terms of square footage, um, probably the main thing we use square footage for is custodial work and how do we aortion custodians, right? And so, um, we've already had some internal conversations, both Andy and I, Annali and I, about when
091the new building that's being put up right now comes online and adds 250,000 square feet, we're going to need additional custodians just because it's there, like nothing other than it's going to cost more in utilities because it's there. It's going to cost more in bodies just to clean it and maintain it on a daily basis because it's there. So, we're already working to start thinking about what does 2728 look like and how many custodians are we slotting in. So, we when you see the 2728 budget next January, that will already be accounted for even though that building won't be up online until the summer. >> Thank you. >> That was a good question, Mike. Um, knowing that that's where you're going and we're also looking at what equipment we can purchase to not have to
092bring on a bunch more custodians, right? So, robotic scrubbers is a big one. Um, I was not um sold on those years ago when they first came out, but they've come a long way. There's a lot of different options now. >> Paint stripers. Robotic paint stripers. >> Yeah. >> Like for fields. >> You you plot courses and it's just like the Roomba in your house. You plot the course, you put it out there, and it goes and paints the soccer field lines or paints lacrosse or paints a football field like it. >> So, that's talking about striping the hallways. I didn't realize that we had >> no traffic. It's not like it's not like a hospital where blue tells you you're going here and pink tells you you're going. >> But we are moving forward
093with that specifically because of the cir fields because of natural turf. >> Um and then we're going to try to use that same robot to stripe our like parking stalls and things like that. So it's there. I've seen it work. I just got to train the right person to use it. >> Um you probably won't have an answer for this, but it might be a fun think about. So the $96 million over 10 years was not it was an over it was an insurmountable amount, right? It it felt like too much, but it's never going to be zero. So I guess my thought experiment challenge for you for next year would be what is a reasonable amount over 10 years? Like one of one is when do we get our 10-year capital improvement projects number
094down to >> 35 million? I don't know. >> Feel about right. I don't know. I would say the ideal state would be 1.3 million per year, right? So, um but that is interesting. Yeah. Yeah. Um but it won't never Yeah. It would not even be there, right? Like I I feel good with it just seeing it at 49, right? >> Um but I I will take that challenge. I would say it's it the dollar amount I probably more utility like where the dollar amount is less important than do we have the plan in place and thought process to do that. So, does Andy have his roofing plan in play? Like, do we have all the plans for everything we have to do in place? And having that done and trying to plan that out and
095making sure that we're cognizant that it exists, right? Because at any given time, the roof here could get penetrated by something, we need to fix it, and it just is what it is. >> Um, and so the dollar amount, while important, I think, is making sure we have the plan in place and that we can communicate and figure out is it doable? um and making sure we feel comfortable doing the vast majority of it or you know whatever portion versus always having to think about we're going to try to get another year out of a whole bunch of things versus we're going to try to keep them on track and do them when we're supposed to do them >> which to that point we have a lot of our system surveyed now so we have
096that data there's still a few out there but all the critical pieces are surveyed and we know what we have >> um I didn't look at every single bullet right there. But is insurance in there somewhere? I mean, we must have our buildings must be insured, right? >> Yep. So, that's taken care of. Not Andy does not take care of that. So, I take care of that particular component. So, yes, they're all insured. >> Um, we have deductibles just like your homeowner's insurance and things like that. Um, really truthfully, very few things actually ever touch insurance, right? Because it has to be some sort of event that happens to touch insurance. But we do have it certainly. Um and uh like logistically when we had the tornado like early in April, like anytime it is
097an entirely straight line, the only line I truly worry about is going uh west to east straight through the ECC hitting the middle school and hitting the high school. >> Like that's the one that bothers me the most. Like where is it? Because that could take out three buildings. It would be really hard based on where the others are located and how weather typically comes in Wisconsin to hit other buildings, but this one is in a straight line. >> Angie, I changed my answer. What keeps me up at night? >> Yeah, I was wrong. >> But to to speak a little bit speak a little bit to insurance, I work with our insurance company especially like surveying our tech areas this year talking about surveying and knowing what our systems are. I worked with them
098and another company, but I asked, our property insurance um company to come out and survey our concrete so they can look for those unsafe like trip hazards and cracks and things like that. So, I have two two companies working on that. One was our insurance provider and now once I get their full plan and the other company's plan, like now our concrete's surveyed and we know what we have and we can tie that into the 10-year plan. So, >> so when you talk about unexpected big god forbid you know any events which will require big investment and repair. Does the insurance cover that or do we still have to plan that we'll have to still pay out of fund 10 of 146? How how is that? >> Yep. So we still have to plan that.
099So, um, like probably the the biggest things I can think of that are really hard to cover are going to be the baseball field, softball field, the main competition field. So, turf is expensive. Doesn't need to be very often, but when you have to replace it, it's pretty expensive. Um, and u, like the bleacher system when that has to get replaced on the turf, like that's a big deal. Or if we had to pull out I mean, we're putting in the fieldhouse, right? But if we had to pull the bleachers out of the main gym and put that in, that's another like big one-time expense that is really hard to slot in. Um, in terms of insurance, like we have to have a storm hit or we have to have, you know, someone hit runs
100into the building and insurance kicks in. Like you still have to have the same things you have at your house or with your auto in order to kick in for insurance. It doesn't kick in just because it's old and needs to be replaced. Um, so we still have to meet all of that particular criteria um in terms of that. But um like we have um not on the 10-year plan because they don't need to be replaced in 10, but in thinking 25 years out like the football field and the competition field is back on there even though it got replaced last summer, but it gets on there for about 14 years from now. >> The baseball and the softball field are probably sneaking close to the 10-year capital improvement plan. They're probably at 11 or
10112 and they're going to work their way onto that plan. >> Those are dollars where we look at and go, "Okay, that's not a CI it's a CIP project in name. It's not a CIP project in funding because that would eat, you know, probably the the baseball field to replace is probably going to eat 60% of that $1.3 million because it a baseball field is by far the largest turf field to replace from an expense standpoint. Um, and when we think about the competition field next time, so this past summer was roughly $480,000. The next time we're probably looking at a 700 to $800,000 replacement because there will be curb repair. So they're all attached like by an outside curb and it's all anchored to that. Well, that only lasts so long and through so
102many replacements before you start replacing parts of that curb which also then make it a significantly larger project. So we have to start tacking in those ideas. But those make it to the plan. And then we think about what are we saving enough $146 in the process to make that because again those are large chunks of change um to take care of but they eat up so much CIP. They can't reasonably they can't be a CIP project and then still expect Andy to manage roofing and boilers and all these other things that have to get done on a yearly basis because they're we have so many roofing systems and if we don't replace them this year, right, we just start the domino of poor management of CIP funds and pushing things down the road and
103kicking the can and then running into this $96 million problem. One more last question is that you know with the hail storms which happened around the spring season do we if it is a hail happening I know that in Franklin last year I think two years ago there was a hail damage a lot of my neighbors got free roofs you know just because of insurance so do we as a district if there's a hail we look at it and see hey if there's hail damage then we qualify for a free roof which will save us money down the road. >> Yep. Absolutely. And our our roofs are a little bit they can handle some of that a little bit better because they're EPDM, which is like a rubber roof, right? And they have insulation that
104kind of softens the blow of hail. So, it's not likely to have that, but we do have some shingle roofs that there's potential there. So, >> this is the part of the meeting where I say nice things about Andy. Congratulations on your success with the HVAC. >> The HVAC and the electrician that worked. because the model was a sound model, but because you managed those people really well. Like you said, this is what I want you to do and they were clear on their expectations and you gave them latitude to move beyond it. So kudos to you on your leadership. >> Well, thank you for your support and allowing us to move forward with those positions. >> You made it easy to approve. I think your passion I think Andy's passion we can see as
105as a board members and as a board member M. So I can see your passion to serve the district. >> And to be honest, it's a blessing to have you. Thank you. >> To Angie's question about what keeps you up at night. I'm glad that there's somebody like you who will stay up at night so that I can sleep and not worry about the buildings and the roofs and whatever else. So, thank you for that. Thanks for all that you're doing. >> Don't I like I'm going to call you now in the middle of night and >> you go right ahead. My phone is on dude. No, I'm just kidding. Good. >> So, this one we will we'll bring back for approval in the next >> our next meeting. >> Thank you all. >> Moving
106on. Um we're going to talk about our 2627 SWSA agreement. You guys all saw in the report the agreement that we would have. Um the question is if we want to continue with SWSA or not. We talked about it last year um and kind of said we'd give it one more year and see what we got out of it and then kind of make a decision from that. Um it seems like a lot of the information that we get from SWSA is around like political advocacy which we're also getting from other avenues WB the different district administrator groups and things like that. So the question is how do we feel about continue with that or are we ready to not be a part of SWSA >> I mean Has it brought us positive experience or
107information like you said if we're getting it from somewhere else? Um, is it essential to continue? >> I don't think it's I don't think it's I don't I don't think it's not positive. I just think it's redundant. >> That's my opinion. >> Yeah. So, and that was kind of what we talked about last year. We thought we'd give it one more year. I've been going to the meetings now this year. I would agree with that. that it's all I mean it's very nice group of people and you know relatively useful information but it's also redundant information that we're getting other places so well we gave it a year let's give it a year without >> I agree that's not black >> right we can always rejoin if we think we're missing out on something >>
108if they start Okay. Then we would need um >> I make a motion that we don't that we don't join SWSA for the 26 27. >> I second that. >> Okay. May motion was made by Mr. Sprag, seconded by Debbie Larson. Do we need a roll call? I think so. >> Okay. All in favor? >> I oppose. >> Thank you for that discussion. um nineweek tuition waiver. Dr. Bennon, >> right? We have a tuition waiver that's linked. I know we've had these a few times this year. So, looking at uh kindergarten student for next year, will they find housing in the district? The family understands that you have nine weeks and you extended nine weeks to do that. And if it doesn't happen in that time, then we can't continue enrollment. So, we're just looking
109for action on that tonight. Sorry if I answer any questions. We accept the tuition waiver request as presented. >> I second. >> Motion made by Dr. Beer, seconded by Dr. Khan. All in favor? >> I. >> Okay. Thank you. Our board self-ealuation discussion. Um, okay. So, similar to last year, we would plan to do the WASB board evaluation tool. Um you remember that we filled that out and then it gave us some good data. It ranks us kind of how we rank with other boards across the um across the state and then gives us some you know kind of how we are doing what we can improve on things like that. Um so the plan for that would be that we'll take that tool here in the next couple weeks. We'll get that sent out
110and then hope to find a time in the summer we'll be sending out a doodle which we all love and we respond to very quickly um to find a date that we could all get together for kind of a retreat around that evaluation tool which will then help us set our goals for next year. interesting this year because we did do this tool for the first time last year. We would have actual comparison data so we can see how we've improved or not but how we've improved from last year and what things you know we've worked on to um you know from this this year that we can then continue to work on in terms of our board development for next year. Thoughts, questions, concerns about that plan? >> I like having the same something
111to compare Sounds good. >> In looking at trying to find a time um because we would be adding like adding a night um for this evaluation, is it helpful to stick with Wednesday nights when we send out a doodle or should we send a more broad doodle and hope that we can find a night where everyone can be together? looking at probably July and August. Maybe you should send something a bit more broad. >> I prefer I prefer Wednesdays, but I think broad is fine. >> I agree with Mike. I prefer Wednesdays, too. >> And it would be a nine. It would be Yeah, >> okay. We will work on getting that sent out. Um I joke, but it is helpful if we can try to respond to that quickly so that we can get
112something set. Um the sooner we can do that and line up our calendars, the more likely we are to have success with that. So, any other questions or discussion? >> Okay, thank you. Um, the treasures report is available in the board docs library as it always is. Future agenda items, buildings and grounds annual report action, the capital improvement tenure um plan action at our next meeting, the 2026 27 preliminary budget first read with Mr. Cromy. We will do district administrator evaluation in close session. And then we will have annual academic standards adoption will be an action item. The 202627 student family handbook will be an info item. Approval of teacher contracts action. And then the 2627 preliminary budget will be an action item at our meeting. I'm looking for a motion to adjurnn. So moved.
113>> Second. >> Motion was made by Mrs. Hank, seconded by Mrs. Larson. All in favor? >> I opposed. >> We are adjourned at 7:31.