00113 2021 uh Board of Education meeting to order I have a roll call please Mrs Larson yes Mr spray here Mrs wowski here Mr alexandrovich here Mrs superski here Dr bear here Dr Khan is excused we are all present thank you I we please stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the repblic for which it stands one nation under God indivisible liy and jce I'm uh item three on the agenda I'm looking for uh a motion to approve the agenda so move second motion's been uh made and seconded all in favor I I opposed motion carries Community comment participants under this agenda item must be residents of the Franklin Public School District or parents guardians of Franklin Public School District students and
002must limit their statements to three minutes uh with a maximum 15 minutes for any and all comment if the community comment is related to an agenda item the board May respond to the comment either at the end of the community comment session or during the discussion of that agenda item the board may not discuss a comment or question that does not relate to an agenda item uh Michelle winky I brought handouts okay so a little um background information my younger two kids just finished up second and fourth grade at softwood GL Elementary um I'm going to speak just of them because my older son's a little bit different case but I've handed out work that mostly came from the fourth grade at the end of the year my daughter and I'm now homeschooling myid kids
003to find out my children do not know how to spell what do not how to spell simple basic things they don't know punctuation capitalization spelling how to make a complete sentence they have capital letters in the middle of sentences in the middle of words my daughter does not know her multiplications going into fifth grade she cannot even tell me what four time three is and we have been working on this for a month and a half I am just so upset that this is the stuff that my daughter has brought home from a school that is supposed to be a very accelerant school we are a district that is above the average and this is what it's producing and I look back in my kids grades for literacy and math and Molly has gotten last
004year in literacy threes meaning she's at grade level and math 3.54 and four meaning she was at grade level and above Elliot um had gotten two threes in literature in second semester or quarter trimester whatever he got a 2.5 both in math and literacy because he was Rush we had a talk about that but he had had a four went down to 2.5 went back up to 3.5 so my kids have been getting the threes and fours what was grade level I'm letting you ask you can you read what my children have been writing those are tests and the teachers are saying that that's okay there was no personal responsibility for my kids to do any better than a very very I don't even know bare minimum just because they got the concepts down my
005daughter is trying to do 600 plus like well 628 plus 4 2 or something and she cannot even remember to carry these numbers over and struggles with it or if it's the multiplication she's like what is 6 * 7 and she can't get this and this is fifth grade I've talked to some of my parent friends who are have grade level kids they say yes spellings atrocious multiplication is not existent we need to fix this because the basics have gone out the window at our elementary kids they don't know the basics so I really want you to look at those and think we need to work on penmanship we need to work on spelling and grammar because what they are presenting to the world is reflection on themselves and it's going to be a reflection
006of Franklin of what they've produced and I've seen high school spellers they don't know how to spell vary it was v r y this was a 10th grader who wrote a note v r y so it's throughout the district it's throughout our kids and I know there are some kids who are great spellers great penmanship things but my kids were not held responsible to do anything better with that being said I just want you to look at those and try to see we Implement more Basics into the classroom and then second of all I know the free group has been here and I just want to let you know that they told me that even though the group is not based around critical race Theory itself they believe aspects of it so I don't know
007what where they've been but they're basically saying they want critical race Theory which it's here because we have seal which is the curriculum for critical race Theory but anyways I digress one last thing I'm asking um I'm asking anyone will make a statement regarding attorney general merri Garland in the NBA's September 29th letter to the president this letter classified parents as domestic terrorists under the patriarch act I'd like to know if you agree do you see me or any of the other parents speaking here as domestic threats um I'd like you to make a statement at the end of this meeting during the school board comments I'm sorry I have to leave shortly and will not be here to listen to if anybody says anything um but I will be paying attention for that video
008to be posted and so I'm just asking somebody either say yes you agree that we are domestic terrorists or not um and just remember that silence is very loud too so I do appreciate your time and if anybody wants that letter that the nsba sent I will send a link out to thank you Angela burkart can you hear me I can hear you it sounds like it's coming through the microphone but I I don't know the answer thank you for your time never did I ever think I would be going before a school board but in order to move forward I must be here and speak for 3 minutes and make this official a Monday after my 12-year-old seventh grader brought a book club home from school that was assigned to her to begin read
009to so she began reading where she left off at school she brought the book to me because it made her uncomfortable and felt inappropriate here is the paragraph she brought to me okay thank you Joey takes his jacket off and puts it around his shoulders he presses me back gently as he's on top of me and his lip lips are brushing mine his body feels warm in a way that I need he cups my face with his tattooed hands and when I close my eyes he kisses me the super CV is a hum in the background as Joey explores my mouth over the dryer I can hear the angry rise and fall of Mr halper's voice surely to start another argument but Joey doesn't seem to pay attention to the sound of the chairs being
010dragged maybe tossed over Joey runs his lips along my bare neck and nuzzles me like one of his kittens as I take in the smell of his dirty hair he moves his hands over my bottom until I'm Twitchy with need I don't know how long we lie there kissing but when he finally starts to slide his chilly hands inside the back of my pants I push him sit up afraid my mouth's still tingling I'm dizzy I was in shock I left a message with the principal and I was AED by the principal along with the assistant superintendent of continuous Improvement that the book would remain in circulation due to policy I read the book myself and found 11 spots in the book that are beyond the maturity level of a 12-year-old I asked for a
011courtesy email informing parents of the content of the book nowhere in the policy does it state that that cannot be done this book deals with sexual content and assault far far more mature than a 12-year-old all topics in which parents should be warned to help their child process this information withholding this information from parents is neglectful although I understand to have a book reviewed by a board a committee must be formed along with following policy I'm formally putting in a request for reconsideration of this book I'm asking one more time in the time being to extend the courtesy to parents about what their children are currently reading and have read read this school year when it comes to this book it's only the right thing to do thank you for your time thank you Adam
012Wittenberg hello um as previously stated I'm an IT contractor um and I I believe in the Franklin School District um when we decided to go here we really looked to see which school we wanted to send our kids to go wanted to send our kids to um and when looking at it it was a 4Runner school and that's my expectation of the Franklin School District is to be a forerunner um and as everybody's here fighting tonight and continues to fight you know I'm going to bring up The Masks again you know and I'm trying to understand um what it is if it's fear ignorance power control I mean I pray that you're never in the position to have some of your rights taken away and forced to do something you don't want to do like
013you're having done with our kids we don't want our kids in masks and those that you know want to wear masks that's fine I don't want to have any any forced mandates on anybody especially for something that doesn't have any scientific backing prior to co science did exist and there was science behind masks um and I understand fear um beginning of covid um when all this came out everybody was dying around you around the world and I thought this is it we're dead you know I'm not that lucky um and as the world was shutting down I was getting busier I worked in five different states uh 230 unique visits with over 300 truck rolls and I know what it was like to come home every day with an imuno compromized person in my household
014and to strip before I went in the house to take a shower um and praying to God that I didn't infect anybody and what I saw going out there is the narrative that's being pushed on the media didn't match facts um what I was seeing when I was working with other medical directors other business owners things weren't adding up um and then I kept on doing more and more research and the narrative that the media is pushing does not match science and facts so my request is to bring up the to retract The Mask mandates for our kids and to stop segregating the students based off of somebody's opinions and ideas um I ask you all to go home and lay down your fear and your ego and try to look at everything unbiasedly um
015to take a step back turn off the media and see what's going on around the world in Norway Singapore um the UK Russia China India uh Mexico and see what they're doing and what their policies are and where their numbers are truly at not what the media says but what their ministries of Health say says thank you thank you all right item five consent agenda um looking for U motion to approve the consent agenda so moved second right the motion been moved and seconded all in favor I opposed motion carries uh Schoolboard announcements announcements by Schoolboard members does anybody have any announcements thank you uh School Board calendar regular Board of Education meeting Wednesday October 27th 2021 uh Board of Education Workshop Wednesday November 10th 2021 at 6 and a regular board meeting on November
01610 10th 2021 at 7 those are all at the ECC item eight District administrator update Dr Miller please okay just move that closer so you can hear me good evening everyone so um we've had a really successful homecoming week last week and um we're really proud of our students in particular our football team they've been really really successful um we are ranked the number one seed for our uh conference here and therefore we're going to be hosting a lot of games in Franklin so if you haven't gotten to a game yet you'll still have an opportunity do that it's difficult to believe that we're at the point of the Year where we're already holding parent teacher conferences um our conferences last year were virtual um but this year we're providing our parents a choice of
017a virtual conference or an in-person conference so they'll get to choose that and we're looking forward to having a a lot of contact with our parents to further engage them in the learning that's going on I'm pleased to share that Franklin's drug-free Community Grant will continue to be funded for 5 years bringing $625,000 of direct funding for youth substance misuse prevention this is a grant that the health department in the city of Franklin um manages it's led by representatives of the various sectors of our community and it's called volition if you haven't heard of them volition Works to prevent Alcohol Tobacco and drug use by educating young people to make informed decisions decisions our school district has helped initiate this grant it was back in 2016 I was involved in that and currently our staff
018is really active and a number of our students are active in in bition so I think that's a really great thing for the school district and for the city finally um I'd like to announce that this evening in the consent agenda our board accepted a generous gift of $6,000 from rexnord for our saber robotics Club so they're going to use that money for supplies and materials for their robot that they built and then possibly for some of the travel so we're extremely grateful for that donation and we'll be recognizing them as friends of Franklin in the near future so that concludes my report thank you excuse me item nine Wisconsin Schoolboard recognition week Dr Miller again okay that's me again so last week was a national Schoolboard recognition week and I'm proud to recognize our
019school school board members who play a vital role in keeping students best interests in mind serving on a board that represents children and their future in my opinion is more important than any other board that these individuals could choose to serve on it not only takes time it takes heart and it takes courage so I sincerely thank you for that your service does make a difference on behalf of the students and the staff and the community I'd like to thank you and you have a little bag that has a small gift um actually it's a picture of a gift because it wasn't quite delivered yet but um again I thank you very much for your service thank [Applause] you thank you uh item uh B uh seclusion and restri uh restraint report Mrs Cody please
020good evening it's always interesting um transitioning to these reports um so after a fun celebration so yes I am here this evening to share the seclusion and restraint report um for the district the purpose of the the report is really in accordance with Wisconsin Act 118 we are required to report annually um the use of seclusion and restraint in in our Public Schools so we report annually and then we report once again to DPI by December 1st the use of seclusion and restraint is very rarely used and it's really um during those times when a student's Behavior presents a clear present and imminent risk to the physical safety of the student or others and is the least restrictive intervention feasible so again um today tonight we will talk about the data from last year as
021well as a three-year um review and also I'll just touch briefly on the measures that we take both proactively and responsively to reduce the number of seclusion and restraints so the first slide here is really the raw data so the number of instances of seclusion and restraint um and it is also uh recording the number of students with disabilities that are secluded or restrained I'm really going to switch to the next slide though because this slide to me um is a little more indicative of our efforts as a district to really reduce um and and at some point really eliminate the use of seclusion and restraints so as you look at this uh graph on the slide again remember this is not the number of students involved but the number of incidence and you can
022see that at three of our schools there was a a significant reduction in the number of restraints and seclusions and when you add up the numbers across the district um from 1920 to 2021 uh when it came to restraints we were roughly 40 40% uh reduction and then with seclusion 61% of a reduction so we've taken some time to review that data and consider what efforts um are really making an impact to reduce um the number of instances so we have done some overall um improvements as a system so when you think about our um social emotional learning efforts we have been very consistent last year was the first year that really 4K through 12 we had some consistent practices in place like Community circles every day restorative practices um and just again you know
023emphasizing relationship building with students and um getting to know our students their strengths and their needs and really connecting with them we've also focused on trauma sensitive um schools over the last several years and then we've also um have some very targeted efforts that I'll talk about on the next slides so a couple of um key measures that we that we will continue to take and some that are new um again I've mentioned several times already we're proud of the fact that we have been awarded the school-based mental health services Grant and that um work has really just begun we had our student services staff come together in September on our first professional development day and that is really where we um started to dig into um what that Grant can provide for us and
024I'll share a little bit more about that when we get to the at risk report and then we continue to invest in training um it's Noni nonviolent Crisis Intervention and prevention training so holic has been a trainer for us for several years and she's like a master trainer now um over the course of time and this summer we invested in another on-site trainer which gives us the opportunity to um increase the number of Staff members who can be trained it increases our opportunities to um engage in training and debrief on a more frequent basis and um they're also able to provide more training in when it comes to small groups um to develop a plan around specific students as well as just thinking about um deescalation conflict prese prevention and positive behavior supports just in
025general um so they we're we're expecting that that additional layer of training will have again a positive impact um on our students and then I talked earlier about that targeted um effort and so this is our third year of the enhancing social and emotional skills in students with IEPs the ES3 Grant so this is our final year and um the schools where we had those reductions the significant numbers of reductions those schools were the schools that engaged in the learning um as part of the ES3 Grant so the grant focuses on four components so it's about supporting those individual students it's about engaging the family and community in different ways there is a significant level of coaching that happens so um this is also hyic as well um so she coaches not only individual teachers
026but she coaches teams because um the idea if you look at the graphic on the right hand side is that when we focus on like individual student needs we will learn about evidence-based Improvement strategies and then we'll continue to layer on professional development and coaching and so through that learning around one student will improve as a system so when that student moves on um and makes gains and if we see another student who may be struggling we're able to apply that learning and that team process process um in a different way to impact student learning and often times the evidence-based Improvement strategies that we learn when we're working on these smaller teams can apply again at a universal level so the idea is we start small to learn and then we scale this whole thing
027up across the district so like I said last year she worked um with teams at three schools and this year um she is working with teams at the remaining schools so all seven schools will have engaged in learning um as part of the ES3 Grant and um I just had a meeting this day with the today with the state um mentor and it's it's just really impactful work so I hope that next year when I come back um in September to share we'll have an even greater reduction so that is the report any questions at this point go ahead please Mrs well the coaching is kind of a new piece to the program and who are you coaching the kids or the teachers the coaching has been done in place um this is the third
028year with this grant so um but we've expanded the level of coaching and she coaches staff members so she'll work with um educational assistants um cross-categorical teachers classroom teachers anyone who's a member of that child's team um and parents are also um very well involved so it's a team coaching that's a little more unique um than other coaching models we've had in the district and then your report also talks about increasing the training from quarterly to monthly so does that mean um they're getting the same people are getting training more frequently or you're just trying to get more people we're trying to um be more timely with that training and just to be able to coordinate and offer more opportunities so with the ES3 they do meet monthly but with the CPI training that would
029be um different teams um throughout the school district to train more more often but also to be able to provide debriefing opportunities for teams too um and to be more responsive when we see issues come up okay thank you Angie um first I wanted to say I appreciate you providing the historical data so that we can look at the trends over time um I appreciate seeing that in your report you sort of addressed this by mentioning that certain schools with significant reduction um were the schools that were touched by the grant I'm just wondering if there's any way you can comment on whether there's a role for overall student population size since we're given raw numbers in terms of number of incidents versus sort of a percentage of student body population and then conversely whether
030certain schools might just have a higher population of students who might be more at risk of um being subject to seclusion or restraint yeah great question so it doesn't um the it's a very small number I mean it's you know a fewer than I mean if you I'm trying to see 312 it's one two three nine 10 11 so 12 students total across the district um and it really there isn't really necessarily one school or one you know it just you know we service all of our students no matter what their area of disability or um you know where whatever their background is you know we service all students across all of our schools so it wouldn't necessarily be we wouldn't really expect to see this more at one school versus another site thank you
031yeah and when you state it that way that actually does really put your point into perspective 12 students of the whole school district not that we want any students to have to experience this right yeah thank you just would there ever be a reason where you the kid wouldn't have disability because they match match right down a l yes this does include students with and without um disabilities or with with and without with or without IEPs yes are there likely to be students without IEPs that that this happens to on occasion yes yeah depending on circumstances I'm just glad to see the numbers down yes um I know it's the same amount of same it's roughly the same amount of kids M but there are less less incidents which I think I I think says
032that the training is working or at least it's on the road to working and we'll see again next year but yes um AB I'm glad to see the incidents go down and drastically Y and I've got um with the addition of um I had a um Student Services System specialist that had resigned last year and went to work uh for DPI and so then I now replaced that person coming into this year and he has a background and some expertise in this area so he's been teaming with um hio logic and it's just again I'm you know I mean we're only a month and a half in but it was like a week into the school year they were already really focused on working with the team so not to sustain the progress anyone else
033have any questions thank you Mrs Cody welcome uh item C at risk report miss athman and miss juel please so I will um I have the opportunity just to introduce uh both of our guests here tonight so anah athman is our new um social worker School social worker at Franklin High School and um she when Dr Miller spoke earlier about volition she is involved in volition as well as many other efforts um to meet the needs of our students at the high school so we're glad that she joined us here in Franklin this year and then miss Steph juel is one of our associate principles at Franklin as well so they have partnered on the work around our atrisk reporting as well as the development of the plans so I'm going to turn it over
034to them all right thank you for having us here today so we'll go over the children's at risk can just move that a little bit closer so the people in the audience can hear you yeah just put it real close thank you perfect so we will be going over the children's at risk report um so I just wanted first to give a definition of at risk for the Wisconson legis um so it defines Children at Risk as students in grades 5 to 12 as one if they are a Dropout they would be considered at risk from graduating high school and then they may must meet two or more of the following so if they are one or more years behind their age group and the number of credits so we looked at this data and
035took that if they were in ninth grade they would need to have below 0 five credits if they were in 10th Grade they would need to have below Point 4.5 or below 11th grade would be 12.5 or below and 12th grade would be 20 credits or below and then um another aspect of it would be they are two or more years behind their age group in basic skill levels so we looked at that data and we took the Spire test for the nth and 10th grade and then we also took the ACT test scores as well and considered that into it if they were below their peers in those basic skill levels also the next one would be habitual trence so that would be defined as five unexcused absences um for partial or the whole
036day so that would be considered um criteria as well and then next one would be parents so we looked at if there's parents in the district they would be considered at risk that one's self-explanatory um and then we also looked at adjudicated delinquents so those students that are involved with the um Juvenile Courts the House of Corrections and then um we also looked at the data for eth grade students who meet any of the following criteria so their scores in their exams um would be considered below basic level um or need support so we looked at that data as well to consider so um all in all they would have to meet two of the following criterias if they're considered at risk for graduating high school so then this next slide just has the overview
037of the data so you can see uh primarily the data actually comes from the prior school year so we're looking at 2020 21 2021 data here um so when we look at that data and break it down um of either students who were dropouts or had two or more of the criteria that were listed on the previous slide we had nine sophomores who are considered at risk statutorily 21 Juniors 21 seniors and seven seniors plus so students who are beyond that 12th year um of school and then B is a new this year so we do have any of the students at the house of correction included in this report and you'll notice that that data is not based on last year and there's a very important reason for that and it's that the population
038of students at the house of correction fluctuates quite dramatically even in just the summer months so the students that were at the house of correction in the spring are likely not not at the house of correction any longer in fact the data that we pulled from this year the third Friday count is not even an identical match to the current students who are enrolled at the house of correction so we went off of the newer data to try to establish that trying to make sure that we're focusing on the students that we would potentially be impacting and developing plans for and working with um and then below you can see we had 58 students identified as statutorily at risk at Franklin High School um and then 11 students identified is statutorily at risk within the
039Milwaukee House of Correction uh we had four students that did not graduate in the 2020 21 school year um who did not then reenroll we had seven total three of those students are re-enrolled and trying to complete um their high school diploma at Franklin this year um and then we had 11 of 58 students who are on the report this year that continued to be at risk from the report last year can you say that one more time um we had a 11 students who are on this year's report who were also on last year's report so they're They carried over uh so this table kind of shows you overall Trends um and you'll notice the LA the bottom line should actually have 58 plus 11 um so in total if you're including Franklin High
040School and the house of correction we have 69 students who are considered at risk of not graduating um you'll notice that between last year and this year the number have increased um we do believe that Co has had an impact on this for various reasons um so one just in terms of consistency of instruction and support so for example at Franklin High School um last year we eliminated gold block which is one of our um primary means of meeting students in terms of support it's time for reteaching reassessment extra extra support that we eliminated to try to mitigate Co and the spread um in our building that is now back in place this year um in addition we had a quite significant increase in the number of students who were considered habitually truant last year
041kind of hard to determine the exact why for that why they had so many unexcused absences um more so than prior years but that was also definitely an increase as well um and then we had those um additional students from the house of correction that we added in this year here as well all right so we just wanted to go over some programs and services that um the Franklin Public Schools offer so we have many different services and programs and then each student will also have a atrisk plan atrisk plan to help them um be able to graduate high school so some of these programs that we have are student services so schools have counselors social workers special education faculty um psychologists to help students in their um Adventures throughout their schooling we also have
042supplemental instructions so like tutoring before and after school help to get help with um different classes to help those grades get up as well um we have alternative programs so we do have an alternative program at Franklin High School called Invision and then we also have outside programs as well such as like connect Learning Center that students attend um GPS um as well and then we also have vocational programs so the transition programs um to help students transition throughout their schooling to high school um and then we help prepare them for the skills that they're going to need for their future as well in college or the career um we also have health and critical issues programs so child abuse programs Health Services Health instruction um and Crisis Intervention as well that we help with
043those atrisk students and then here are some um different supportive strategies that have been implemented so for example the student services support it lists different um examples of what we do counseling Crisis Intervention family meetings check-ins check out things like that to help them be connected to school um we also have personalized plans um so might include goal setting modified schedules Project based um learning also attendance check-ins as well kind of finding those barrias of Why students aren't wanting to come to school and how we can help them um additional instruction time with teachers so like Mrs juel mentioned during gold black we have that back this year to help students in those academic classes get ahead and that behind and then we also have students special education students who might have IEP so individualized
044education plan um and we help them with extra support they also have study skills classes as well to help them in their academics with the special education teacher and then we also have the alternative education options so right now we have 11 students at connect Learning Center um we have 11 students in division which is housed right in Franklin High School we have two students in project success and then we have one student at GPS right now I just want to clarify those are students who are in those programs who are on the atrisk list we do have other students who are not considered statutorily at risk but we have identified as being at risk maybe just based on credits or having other social emotional needs where Franklin High School isn't the best placement so
045we do have additional students there but these are just the ones that are at risk and those are unique like the 11 students at connects are not none of them are simultaneously enrolled in one of the other options it's sort of like they're in one or the other correct there are some students who are enrolled at either connect learning Center or Envision um or even project success who also attend Franklin High School for a portion of their day but they don't combine Alternatives got it thank you the IEP students are you need too right correct want me to back up I think we're good any question oh I didn't hear the question oh you're finished okay sorry I was trying to navigate my technology here yep so in addition to everything else that was shared
046in terms of the support strategies um I also wanted to share the goals for the mental health Grant so um you can see here they're very specific I'll let you read them um but we're really focusing on um anxiety uh and um again prolonged sadness uh very concerning when we see the number of students who uh are have seriously considered suicide in the last 12 months um so we we for the grant um we gathered data through surveys um of the students and so we kind of looked again at Trends over time and then we tried to identify um a reasonable number as far as um setting a goal so each one of these would be like a reduction but of like so we want to re um reduce the number of students reporting anxiety
047to under 45 it's currently 40 uh 47% so we have you know there smaller increments but um it was just kind of a place to start so the goal is again to really consider um ways that we can continue to beef up our student support so that it's um we continue to provide a comprehensive school-based system and this does also include our part parnership with CPA and um really exploring ways that we can continue to part partner with them and tap into them as a resource um and we are working to increase the number of interventions that we're able to provide for students in response to issues and one of the biggest things is just really helping students know how to access support when they need it and how to identify um with a peer
048when they do see an issue what do they do um you know what's an appropriate way to try to to help their their friend their um peer access that help um on a more immediate fashion so again trying to think about being proactive and responsive um so this is again a universal and many of the students who are um statutorily at risk um would fall into the category as far as needing you know this social emotional support um so the mental health Grant we are anticipating again is going to help us really um support students so they don't get to that list what's y RBS um youth risk behavior survey thank you yes so the changes hearing and Reporting housle Corrections that's required by the state or so when you look at the um when
049you go back if a student is um uh if they are adjudicated then they should be part of the report so um we are really responsible for students um who are at the Moi House of Corrections they're obviously adjudicated so so yes um we are including them in the report and I mean unfortunately like next year when we come back to the table with this report like if you looked at the same 11 students you know I don't know that we'll be able to necessarily see a reduction there because again of the the fluctuation in terms of the um the population but we do believe that it's important that we keep this um out in front of us keep this St these are students and when you think about Equity it's just important that they're
050part of our planning but the 58 the 58 number does not include the House of Corrections students is that correct that's correct y so they're not really part of the report is that I mean they are we we talked about them but yeah um I I also would wonder the list of programming that you listed can that touch them at all the all the different things that we're doing can can that touch the house of correction um not necessarily um but it's still it's still our job to continue to learn about how we can meet their needs one of the most significant ways that our programming does touch them is that a large portion of the student population there have individualized education plans there students that are recognized as having a disability so we our
051staff there does meet all of the needs in their individualized education plan so they are getting that very big level of support but they don't have access to some of the other programming that's accurate and some of it is just again you know we we're trying to do what we can within the parameters um and some of those some of the barriers to learning maybe again are outside of our system but we're working hard to figure out a way to do everything that we can and Dr Mo has been um really working hard to kind of think outside the box a little bit and again find ways that we can continue to work with with students at the house of correction so they have a fair opportunity coming from us um so these numbers are
052sort of alarming um it's gone from 7 six 10 and last year was 26 and this year this year the number is 58 um and maybe I'm missing something have the statutes changed have they gotten more um the statues gotten tighter in terms of who we report um um or or should I be should I be alarmed this number is large um and um you know I I hopefully that number 58 will go down um you know I know there's been covid issues I know I know um you know there's uh possible problems with quarantining and and and kids not getting that education um as they're quarantined although quarantine numbers are seem to be down this year at any rate it's alarming um and maybe maybe you can talk about um why some reasons we
053think the numbers are this large in one year or if I'm just being an alarmist um I agree they've gone up this is my third year working on this report um either with our high school school psychologists or the previous social worker now with Anna um and one thing that I found is the consistency of our data has gotten much better so for example this year so one thing last year was we did not look at any test scores because we didn't have any standardized summative scores from the prior school year um so that was a unique piece of last year's data and this year we really focused on all students in that below basic or in needs of support on both the act or the Aspire um I I don't know prior to that
054whether we were looking at students in those categories or percentage pile um so we're trying to maintain a consistency and catch more students because the more students were identifying is at risk that's more students that are having targeted supports and check-ins from our student services staff so for example we have a group of about 12 so all of the Franklin High School administrators all of our counselors um Anna as the school social worker and our psychologist that meet and team around all of these students to try to really ensure that they're getting the the supports to make sure that they are are graduating so while it's alarming that they're at risk we're hoping that by catching that we can ensure that when it comes time to graduate they are graduating with their cohort so we're
055casting a bigger net is what you're saying yeah but you also these are there are 58 that are stat statutorily at risk I I don't you said there were more that that aren't stat statutorily at risk has that that number gone up as well I know we're casting a bigger net but is I try and rephrase your question yeah please because I sort of had a similar one how many students are near at risk right they have only one of the categories how many are knocking on the door of being statutorily at risk do you have any idea I'd have to go back but I could potentially get you that number because yeah that would be interesting you would think that if it's a matter of casting a wider net that that nearer group would
056yep go down I think the challenge with that is that we haven't calculated that in Prior years so I'd have to go you know I'd want to get you more than just this year's data for that to feel like sure we're comparing app to well yeah I'm trying to cap I'm trying to I'm trying to compare apples to apples but I'm also right you know um it's important that the that we're also we're also doing a reasonable job of getting those numbers we're we're we're seeing these at risk people and and we're we're getting them we're getting a good portion of them to the finish line which I think is to be applauded I I'm just worried that there's more and more at risk and you know if that's because we're casting a bigger net
057that's great but and again I think part of this too is I hate to always say Co but when you think about it if you have students who may have had you know might have qualified like you're saying that student on the edge so there's one student um who may have been habitually Trent the year before and then covid comes along in March and you know so there isn't like that stability and so if they're already kind of a you know if they have one thing I guess kind of working against them and then we don't they don't necessarily have access you know consistently to staff members um again or the instruction it's it was it's just I think it we have to acknowledge that that probably you know we're going to see that impact
058for a little while and we also are responsible for then how are we responding and I think too I mean we did have still a 58% decrease during that time as well so we you know we were able to to still continue to meet the needs of um you know a significant number of students as well but we agree we don't we don't want to see those numbers increase by any means so that's what I was just going to say is that if you look back historically we always I say we the district the staff the teams that are working on this consistently are making incredible progress even you know when we had seven I expect you look back this is 10 years worth of data I don't have any doubt that our 58 will
059go down by the end of this year based on everything they've done in previous years and you know there's a recognition that there's an increase in mental health issues with with youth and adults and you know we have Grant dollars to address that and there's going to be more dollars coming from the state to address mental health issues so it isn't it isn't just Franklin it's certainly an issue that we have to be really aware of and we have to respond and apply for these grants and support our stud students and through this grant we're learning a lot more about um the kind of data like that we can gather um to identify students who have needs we're learning more about um again the interventions um and ways that we can provide services in in
060ways that we maybe couldn't before again so that we have more students able to access the supports that they need and then again how are we monitoring that progress so what I see through through this grant is again you know like we we should be able to really refine our Capa our abilities as a system you know to recognize some of these needs even earlier um rather than even letting them get to this point in high school where we have some of these needs in front of us so I think the thing that um worries me the most um is the fact that of the 58 students 21 are seniors right so we have a very narrow window to get those kids across the Finish Line do we hear back from you at any point
061during the year is there a way to get an update on the status of I mean all of the kids but especially those seniors um is that a reasonable thing to ask or yes yeah I think it's a reasonable thing to ask no we don't generally in the past we haven't come back to this atrisk report until next fall but I think it's a reasonable thing to keep our since the numbers seem to be larger um I know you're looking at it but it'd be nice it'd be nice for us to hear about it at some point especially since the ultimate goal is to get them graduated right so and back on track yes I think a natural point would be at semester once that first like formalized grading period has passed anybody else have
062any questions all right thank you this um all right I'm looking for a motion to approve the 2021-22 at risk report as presented move second all right motion's been made and seconded any discussion all in favor I opposed motion carries uh item D community and Recreation Department report uh Mr Anderson please thank you for having me here tonight to talk about our Recreation Department um few things that I want to touch on uh the report that you guys have all seen is that uh the first year uh prior to covid the 1819 programming year you can see what the numbers were not only for that but for facility usage you can see programming is down last year up 71% from that um we had the mandatory shutdown in March um programming was slow the following
063year as well um our before and after school program had a couple kids in it we were cohorting kids um parents weren't comfortable sending kids back so programming has picked up since then this this fiscal year we're going into right now our numbers are up our before and after school numbers are above what they were previously to that um we've got 50 60 kids attending the programs regularly in the before and after school program the care programs um the other thing that it shows on page four and five are the graphs that are in the report those categories that you see there um by P by uh enrollments um are made up of the table of contents and the rec guide so there's multiple classes that make up that individual category like in the Arts
064and Crafts the crafts could be painting it could have been uh uh Ceramics it could be classes like that that make up the Arts and Crafts itself so these are placeholders within the rec guide when you look at the table of contents the other thing that I want to touch on um is facilities um you can look at that the 18 19 year you see what a regular year looked like the following year um up until March we did that we did not allow groups back in the building we the district was effectively shut down at that point coming back into that school year uh you can look at um the next year that numbers did go up Athletics um had played a huge part in that at those schools uh the pals team was
065out at uh Pleasant View still at the elementary school so you'll see those numbers are up a little bit um the other thing that happened with the wi regul ation changes over the years with out of season contact you were seeing spring Sports going into the large gyms in the winter time to have practices so those teams are still doing that so when you look at that um that second year on the graph third year those numbers are up due to the fact that Athletics was still happening at the high school level um there were still some adult classes that happened um Fitness classes and things like that that happened in the evening there were no daytime programs up until about September or uh Janu AR of that year um where we were allowed to
066do some after school things um with that facilities plays a huge part in overall programming um you can see that right now um numbers look like they're down but coming into this next school year anybody that had a permit um previously uh it could be feeder groups it could be Community groups those numbers are back up again uh so when we hit September going now into the winter months we will be at 100% capacity like we had been before um um and going along with that Mr Hine had given his report last week and you saw that a lot of the coaches now are not teachers in the building so they're practicing at 5:30 um they can't get all their practice time in at the high school so you're seeing them using the elementary school
067and the middle school for practices coupled with the recreation department programming again coupled with feeder teams wanting to get back in PTO PTA Scout our Scout groups getting back up and running um there's going to be we've talked capacity here for years you're going to see some groups potentially being kind of shaken out at the backside of this where they're not going to get gym time that I've had it in the past Athletics plays a huge part it's great it's growing but they're having to leave the high school due to facilities um to get their practices in for their teams um just wanted to make you aware of that that that's one of the things with Co that happened a lot of these athletic teams have found homes in these gyms now for a year
068and they're they're continuing to practice in them um the other thing with in this report was the department history um the district took over our department in 1992 from the city the first Levy was in 1993 um the next thing was we did a five-year strategic plan that brought along the the concept of Community Education and we put the definition there of Community Education um that allowed for some training for our staff to look into this um the next year we wrote a grant a 21st century after school's Learning Centers grant that was funded over three years uh $600,000 in total there was a huge component in that for training um all of my staff went at one point we had all the custodians secretaries building principles our superintendent had gone through the training um
069that helped further um Community Education to the point where it was included in the name of the department um in 1999 the city of Franklin agreed to take over the permit only or the levy only for the the recreation depart Department you got to remember that there's three School distri districts in Franklin so when we would have programs if you lived in the city of Franklin but you went to Franklin O Creek School District you could not registers if you were a school district resident because you're considered a non-resident so the city uh started issuing the levy for us they did that for three years and then after that their uh laws changed what they could do for funding that was given back to the school district then um during that time uh fund 80
070or the community service Levy was put in place that's what you we currently Levy at this point um so that's the current Levy system that um does not compete with educating kids so if if our Levy goes up or goes down that does not do anything for educating kids the other important part that I want to make is that the levy that you see and that you approve every year at the annual meeting um is not 100% given to our department for programming about twoth thirds of that supports the community access to buildings that could be in custodial wages that could be in electric fees that could be in cleaning uh Co supplies it was also for pool supplies when we operated the pool so we we do get a portion of that to to
071help with programming but that money that's put in through the levy guarantees access for taxpayers who that may be the only thing that they get from the school district or the only access they have to the school district so that's very important uh 2007 our department has recognized as the outstanding organization by the national C or Community Education Association in 2010 the school board Chang CH policy 310 to allow the recreation department to uh collect for a fund balance um with that we've done help with Renovations of the pool at the high school the high school gym playground equipment and renovating our own office space uh in the winter of 2018 we did a community needs assessment um some of the graphs on the next page you'll see some interesting results that came out of
072that 81% of non-parent groups wanted expanded programming for senior citizens um um another interesting point was 51% of groups identified as non-parents non-staff and 69% of groups identified as 65 and over wanted these offers um during the school day hours so there's some interesting information that was linked into this report um that kind of takes us to the next point where we're at which is we need space uh we need dedicated programming space for our department um we've talked about it with the board over the years last five years pre-co we started planning for it uh Co happened everything kind of shut down we're back here again tonight knowing that coming out of Co everything is going to get back to where it was before we already see there's going to be capacity issues for
073facilities which will damper what we can do for not only evenings we do not have really any daytime programming we've got a class or two at Ben Franklin uh because there's some space there and they have the ability to lock that section of the building off for security reasons so we're back here again tonight looking to potentially get back back up to planning and looking at uh something to do with facilities um we needed to address that issue that would not only address our mission statement but it would be the next steps that was listed in that needs assessment um for looking at programming space and doing that during the time identified within this report so I don't know if you have any questions what what are you what you say program space what do
074you mean what do I mean yeah is it we need dedicated space we for my apartment I don't need gym time I need large spaces um rooms like this um would be great for exercise classes multipurpose type classes I could wheel stuff out I could have a senior computer class in here size like this something either added on to the ECC Luxembourg Garden site was bought for expansion um so it could be space like that it could be a standalone facility there um but we need space during the daytime especially senior citizen programming that we we don't do hardly anything with we don't do anything really for young adults um we miss that age group of middle school high school kids so to have a space where they could come hang out do things that's
075a huge need for us um and the trickle down effect of that is we're operating some of these programs and spaces that could be utilized by the athletic department and or the community we're in multi-purpose rooms we're in some gyms if if we were able to move our programs to a facility that would have a trickle down on effect that would not answer by any means the needs of the high school um for space that they need there but for our for us we need space we need dedicated programming space that we keep the calendar we're the first ones to put that information in aren't we the calendar keeper right now Recreation Department is yes but under policy you already have control of calendar right but policy 3630 has Windows that groups get to book
076in so in that window that we are in you also have Athletics School sponsorship events all the school calendars any of the buildings and grounds uh maintenance so we're competing with all of those groups to get our programs in so if we want to expand I can't infringe on Athletics if the the custodians need to fix something there's a trickle down that shuts all that down as well well here's where I'm at you know I think we built the recreational program and me I feel it's the city's responsibility I understand that there was there are facilities so you were conducting these programs in the facilities but I feel the reason they're in the facilities is because it's taxpayer paid space and it's not being used during the hours that you Pro doing your program we
077build buildings for schools that's our core mission is to educate kids Recreation is not our core Mission but we have excess space in other outside hours and I'm all for using those spaces to provide access to the public but once you build your own facility you're no longer doing it outside your core Mission so you are in effect spending more whereas before you were just there wasn't the more to it because you already had the building but now when we build our own the facility just for recreation we're spending more and when I look around at all the all the spaces that we have the Rock Sports Complex we have a library that provides excellent programming space why would we do this why isn't it enough to have what we have well because and work
078with Partners it baffles my mind that you we no longer well we don't provide swim lessons because we went to our partner and the other Factor that's important to consider is that we have private entities that operate in this space of recreation and we're going to be another person in the space providing these classes and things you're talking about it's kind of not it's not pro business it's competing and then also you talk about can answer the question you when he was yeah the the partners that you've talked about the rock they're they're not giving us space we would have to rent they do a great business all on their own the sports complex was closed during Co it's a pay to play there so these partners that you think that we have that we
079can go to to use we can't that's to to say that we're going to compete with Pro business there's a lot of people that don't want to go to health clubs that we charge a recreation Levy tax for that have just as much a right to be able to take programs as people who have kids in the school and we are part of the school like it or not we are so that that's like saying you would build a building but you don't think the kitchen should get any bigger we've used the spaces that are allocated out there we manag the calendar but the city's growing so is the school district it's a great problem to have that your community wants to use your buildings you you've got people that don't have kids in here
080that play pickle ball that have their Condo Association meetings that have all kinds of things that are happening here in the schools so to say that and our and our we wouldn't charge more I mean we would use our fund balance there's land I mean it's it's there's not going to be an impact on the taxpayer we we bought the land with taxpayer money we we the taxpayers have paid for it another factor is that seniors over 65 have you I mean silver sneakers they can take their money and go to any gym they want to it doesn't cost them anything but they come here they they take not everyone can afford that or do they want to leave their Community to go to it senior silver sneakers is there is no fee we we
081talked about um not everybody gets it just because you're on medic this it sounds like um there's a lack of a common understanding of what the facility use situation is um like Linda it sounds to me like um you believe that there are lots of rooms sitting empty waiting to be used no I feel that they should be used to the max but once they're full make priorities and and change we don't need to build a facility just for recreation the city should do that well we are but we own we that is part of our job yeah right now that our responsibility so Mr Anderson um you for 201819 um the revenue was uh 1.7 million and and the expenditures were 1.4 um does that mean that um does that mean that there was
082$300,000 $300,000 I don't know if I said that correctly um that would have gone into a fund balance basically so if and and so it would take us 10 years say to build a $3 million building is that the is that yeah there's some money currently in the fund balance for the recreation department but you're right I mean we would look at it as what would the building look like what can we afford what pieces are most important priority wise due to the needs assessment that we did and build it in sections we couldn't afford a five six s million building that that's not something we're looking to do we're looking to do something small in addition something like that or if there was a small Standalone building that could be added on to in
083the future when we had enough in the fund balance and the needs that that addition would match what the community needs so that's exactly what we're looking at doing the the what generates the fund balance why do you have more Revenue than expenditures consistently year-over year because the programs that we run uh from a a standpoint of above breaking even hitting our minimums more people take it than that are we reflecting the full cost of those programs in your fund are we I'm sorry what are you reflecting the full cost of those programs in the fund the cost of the facility of the space yeah the space is in there but you've got to remember the district recoups kind of the overhead cost in the fund the community service Levy so those types of things
084aren't put into saying there's a charge for electric there's a charge for custodial that's the the money that's recouped out of some of the levy so you're saying the money than the levy and I I don't know what the levy is um off hand but say if it's $2 million so um so 600 600,000 of that goes back to custodial fees uh pays for pays for the overhead basically correct and if you have a class of 15 um you have to have a minimum of 15 people in order to make the class go um instead 22 people sign up for it so you're making the extras The extr Profit which could be put into a fund balance which could build buildings so that we could have more programming correct but where's so the fun part
085of the levy it's like 300,000 isn't that what it is well the Lev is roughly 600 some thousand and about a third of that comes to the rec so 200,000 so so are the costs then charged the fund Jim do they go in there or does the just go in there all of their expenditures go into their fund so all of the costs of their program go into that fund I guess I still don't so then what really gen so you're seeing that 300,000 our variance that we saw last year the last real year was related to classes that were over 15 minimum the classes that were over minimum that was the last full year we had pring so our before and after school program did very well with The CARE program our youth sports
086did well with classes our fitness classes did well so it was a year where numbers were up over last year that that added to a fund balance like Co hit and you saw when we're not able to run the programs we lost money a couple hundred thousand dollar so yeah yeah as as well as the programs do it pays the costs and then anything above and beyond that goes into the fund balance how much of um your revenues is related to Kids Club is related to what kids club before and after school um probably if you throw the the kids camp the summer program into it uh revenues Wise It's probably 40 to 50% and that's a good point like as much as we could speculate that the recck department is only touching non School
087AED kids that's a huge service that a lot of families depend on to run their lives right and and that that program has grown over the years and the students that we take in we're all inclusive I mean we've got kids with I APS 504s I work with Mrs Cody all the time on kids that are coming in and trying to get EAS and trying to have our program match the school day so that kid has a great experience in the morning to begin his day and when they go home the next day it's it's a positive day for the child it's a great service cost money iting I do think it's worth as we are continuing to talk about this sort of stepping back and saying are things the same and I would like
088to see the community needs assessment I wasn't on the board in 2018 so I would love to see a copy of that this document oh the the entirety of it was yeah like the number of people surveyed and oh I didn't see the number of people was link it was on the link link fabulous thanks um just wondering if there have been any changes in the community like I saw that there is going to be a a YMCA facility I don't know coming to town no did I imagine that no but they also did refer to the silver sneakers in there and they the comment was they weren't sure silver sneakers would be allowed to be there so so I do think this is worth um I dis agree with you Linda that we don't
089have a responsibility to maintain the rec department for the 75% of taxpayers in this community who don't have kids in the school I'm not proposing we eliminate the rec department I'm just saying that we're we're drawing a line we're we're finding out what enough is instead of more how about enough also I might say that don't we need more as our community grows as our communities needs grow do we not need more to service our community that is paying into the levy and I I really appreciate Brad um the chronological order that you gave us when things happened in 1992 we got the rec department and I I smiled when you said in 2010 the rec department started their fund balance because that was a point I had made to you Mrs wowski that talking
090about building a building for our Recreation Department is not a new idea and you were not blindsided by that because in 2010 that's when that fund balance started because I know from my own experience from my longevity on this board that that balance was there and that talk was had before it was not a new idea how much money is in that um how much money is in that fund balance Mr mser uh give me a minute okay I will take a look I will say you know in today's world here every complex that we build in Franklin has got their own gym space and programming space for the people that live there don't say they don't they have little gyms and all of these places we're not building a gym I I don't I
091don't want to build a gym for the recck Department I want to build programming space that's multi-use and not looking to build a gym I think that's what they have in their spaces too multi-use what what SP senior senior spaces Senior Living um communities they that's what they do but it's not only for the senior living communities you know I mean if you've got a a scout troop that wants to have a space where they can set up a bunch of tables and do their Scout project that could be in community you know in a communities uh new building as well SC programs are usually sponsored by already Community Based groups churches the point is is we don't have the space for those spaces those groups because we have high school athletes that are using
092those spaces which they should have those spaces provided to them by the school district but the other community members who need spaces don't have all of those spaces available to them that's the point so do you want us to say okay so we can only have 10 groups that's it no more 10 groups okay too bad sorry I I I don't understand that thinking we are here to service the community this this is my thinking thank you for asking but you did say that High School groups used to be at the high school now they're they're different places they're everywhere l so doesn't that when they left that space didn't go away no because that space is filled by another athletic group perhaps this might be a useful somehow to I'm not quite sure how
093to demonstrate it um having attempted to reserve facility space myself I I am aware of of the difficulty um but I I have the luxury of that personal experience so I have also had the luxury of that person I also have thank you I've also done that two years ago two years ago you came here um and your programming um had grown by Leaps and Bounds it seemed in the last two years um congratulations and thank you um and it seems as if um there was a hiccup that we got through it's more than a hiccup unfortunately but we're getting through it and we're getting back to where we we're getting back to where we were and it seems like we're going to go ahead quickly um there are 15 years ago there was 20
094teams and now there's 30 teams or that's that's not the that's probably not the right numbers but the numbers have gone up um and there's not there is not a new school except that the middle school is much larger now it's a huge gym um but but we're not talking about just gym facilities it it seems as if to serve the community for recreation it's seems as if we need to um it seems as if it would serve the community to have a to to have something to look forward to in a building that could be used by the entire Community what are you asking for your next step like what are you actually asking for here we'd like to begin or restart the planning process that we did back in 2019 pre-co we were
095here at a board meeting and we were asked the question about a building and we said yes we talked about our fund balance at that we had started some initial planning that planning stopped with covid so we would like to restart that planning to look at addressing the needs that were kind of outlined in this report with the needs assessment and some of those things so that like you're saying we're coming out of this we know we're at capacity facility wise for our large spaces already that's a given we keep the calendar the the programming we're doing is is almost back to where it was preo if we delay this another year or two you're going to have people here that were groups that are going to be mad that the expansion with Athletics and
096some of the rec programming that we would like to expand that we don't is kicked groups out that are taxpayers that the only thing that they have is coming into the school district so we would like to be proactive and actually get back to planning and figure out one what we can afford and how long it's going to take us to get to that point to to hit our mission and to to hit what was in the needs assessment and put that plan together so if we allow Mr Anderson to begin exploring a plan are we committing to pouring a concrete foundation tomorrow no I think it's reasonable to allow I think it's reasonable Jim what is the current fund balance uh I don't have the exact number but I believe it's about two million
097between two funds that that's I I just wanted to I just wanted a ballpark I don't need it specific could that money be used for anything else uh it could be used for anything that relates to Recreation that they're doing and anything in our policy so we could build a new pool with it uh if if you were going to have the community use the pool exclusively uh and not our students then you could do that otherwise not this is rep money do we do a new pool it would be very nice to have a new pool I thank you I think it would be nice to have our own personal space for recreation also but I'm here as a fiscal conservative and say when is enough enough and what about the city you we
098paid impact fees for recreational purposes what did they do they have it a fund balance over there two million do if not more well that's a larger question of is this is this a time to consider having conversations with the city about a different relationship in terms of the recreation department certainly other cities have a Parks and Recreation Department I'm not personally interested in you know I'm not quite sure how we would do that but um if you want to explore it Linda I'm I'm willing to hear I agree I think that I think that it's a separate question on whether yes it would be fantastic if the city partnered with us in this um I mean we are the city's partner as far as as far as people know they pay they pay taxes
099they pay taxes to the city some of them some of them go to the city some of them go to the schools some of them go to the community wreck um so yes um it I think it behooves us to talk to to talk to the city about that but that doesn't mean that the $2 million we have should sit in a sit in a fund balance and go to exactly what I don't know I mean Mr Anderson how long have you run this department 29 years so you the board has seem Sly pleased with his performance and so I think it's it's reasonable to allow him this latitude to make a recommendation well I think we should and also look at Alternatives I think that's also important to do and um working with the
100city would be kind of a first step would it and I had that in here that if if we were allowed to start planning we would talk to the city about their impact fees um we did that prior to with a previous mayor and those talks didn't get very far there's needs to be a match and there's the whole thing of does a city need to own the building there's there are some other parameters that going in with that but it's definitely something that we would revisit because like you're saying if if we have two million they would match that and the district had control of the facility you might be that much closer to being able to do something yeah that's good so do that you would own sort of setting up those I
101would work with Mr mser and Dr Miller with trying to to look into that absolutely do we currently use any City facilities for our programming on a limited basis we we're grandfather tennis courts from when I was here before we cannot expand that time or the days um so we're limited the number of kids we can put through that um some community members went in and wanted tennis courts uh turned into pickle ball courts we we helped with that um other than that no that the library we've got some programs in there but they do not permit on a consistent basis so you can't run continual programs same day same time you can't permit Parks um for baseball fields softball fields tennis courts so we're kind of grandfathered with the two tennis courts out of
102three at Lions Legend um from 9 to 11 and that's what we fit our tennis lessons in so really no there there isn't much we use with the city well is it time to ask for more we I mean we all pay taxes we're not low tax paying district and and we can do that so let's try and do our best to share right we do that every year but those are outdoor facilities that doesn't still answer the question of trying to get indoor programming space they've got Pavilions that you can't do anything with because they're all set up for picnics and things that's not what this request was for I mean I would love to go there we go every year because we've got to go back and ask for the tennis courts and
103we're told no so so we do do that so does Mr Anderson need a motion or does he need permission from the board to start exploring those options and then return to the board with a report on what his findings are how does that how do we do something like that we looking for consensus to move forward you you could you could um work towards consensus although I'm not sure you'll achieve that this evening you cannot vote it is not identified as an action item this evening um so um it would have to come back to the board um as an action item uh if you want it to make a motion to direct him to proceed with planning that was in place has been in place so essentially your vote would be to tell
104him to discontinue doing what you know he's been set out to do since 2010 so um I know that's complex but um another alternative is continue to move forward with this planning and bring those plans to the board so that the board could see those plans and at any point where it's you know more clear what this would look like then the board could take a vote before any further dollars would be spent so the only motion motion that we could the only motion that we could put on the table is one to discontinue this well I would I would say because because the board gave permission in 2019 to move forward with planning there there was a um uh agreement by the board to accumulate a fund balance and over the years the discussion
105has been annually to provide more space for programming that's what the the fund balance would be going towards so in my mind if you're going to do something different then the board would act upon that that's how I'm thinking about it right now but again M um Mr Anderson could proceed with um using some of the fund balance to get some of those preliminary plans together bringing that to the board and before you know major dollars would be spent on anything this board would be able to weigh in again Mr mser would you like to add to that and then miss wowski yeah I believe that's the correct way to proceed there there there has not been a vote by the board on this each time uh Mr Anderson has come uh the board has
106asked questions he's indicated what he's working on and they've been good with that uh this is the first time I think we've had a discussion of not doing this so um in the absence of having really nothing to look at I think it would be a good idea for him to put together the plan and bring the plan back and then have the board look at that and decide if that's something they're interested in I think that's a great idea and you would also be working with Mr mser for the financial end of the what you were looking at AB I have another followup question that sounds great please so you know we did a lot of planning at the the new midle new Middle School sizing the gym the spaces where where was the
107rec department in those needs I we do have some dedicated space in there do we not some cycling room or but what where was the planning during that we were at those but the priority was to build a middle school um the gym isn't what we're talking about what are we talking about I I confus talking about large rooms large spaces what times of types of programs can you give us some examples I mean classrooms are available at night those are large spaces like I was talking it would be a room like this that had storage where you could have seniors in playing cards you could have an arts and crafts I could run a Zumba class in here I could run a pound class in here I could also have a parent child Stretch
108Class with infants things like that that are they're taking place in large spaces not classrooms things that could run during the day things that require equipment some equipment right that would have storage that that's portable that can be in so it's a multi-use couple rooms that would be available but it's also available to offer services to seniors health department come over to blood screenings We've Got Love Thy Neighbor group that's looking for space to do lecture series for seniors how to stay in their homes welfare I mean there's there's a myriad of things that are out there that we've been asked to do that we can't and we don't have space to do it there are also reasons not to put not to put add something on with to the middle school with that sort
109of planning because the only daytime the only daytime programming in the schools that we have at this point is at Ben Franklin because we can lock off that part of the school that's with the way safety is in schools at this point it's almost impossible to provide those type of spaces unless it's a standalone facility during the day but we're doing it at Ben Franklin we are doing it at Ben Frankl there's two classes at Ben Franklin two senior classes and we built a brand new Middle School that we could have designed that all in there well we were at those meetings and we talked about the gym space and the gym space that's what got the eight or nine courts of pickle ball that's what has three gyms now for Saturday basketball that's what's
110also accommodating pickle ball on Sundays that's growing so we we did we were part of those meetings the cycling you've talked about we chipped in for some of those bikes so that we could do some some classes there in the evening we're we're looking for that daytime programming space and those two classes that we run in Ben Franklin there's many more than just those two that we're looking to try and run we used to have a lot of them we used to have space at countrydale during the day in in two classrooms that were was renovated that got outgrown and security issues it perhaps when you come back to us um with your proposal you could include sort of a an example of how this would be used like literally mock up a weekly schedule
111and um to just sort of demonstrate and then if we could compare it to um what spaces are available in the district at those times um just to sort of make sure that we are not creating a need where there isn't one um it might also be useful exercise just to do a brief survey of what a facilities are available specifically for seniors in this community just out of curiosity you know I don't know what percentage of people consider considered seniors actually live in some of these um more luxurious new communities that have been built that do have the facilities but I I don't think it's the majority so no and we' we visited senior complex is about doing programs and you get two or three that want to come down and do it but
112they want them for free and we've got instructors and things there or to try and merge two facilities to come over to hit the numbers to break even you need to provide transportation so so we have hit some of the senior living centers in the past about trying to do programming there to them take it to them so they don't have to come somewhere because we didn't have facilities and and those don't typically work in those facilities one their community room is small secondly they don't have the amount of computers you'd want and they don't have enough people at one individual site that want to come down during that time to take a class but if you were able to have six or seven different things feed into to one larger thing then you could
113make it work and that's just at those sites that's not saying that people we don't need to solve that right now but it might just be useful data to have I think we have to get past having why is that to be our facility because we're in charge of the rec department we can you know he's more about programming not where it is or what the space is how can you have a program when there's no space to have because I feel that there are spaces that aren't ours but we don't want to go there all right we heard excuses about why they can't do it's not that we don't it's not that it's not that we don't want to go places um every everything you've mentioned Mr Anderson has said something no we've tried
114to go there no we've tried to go there no we've tried tried to go there the library um the the uh the the um Senior Living places the parks the um every everything that you've mentioned he does not he he has tried to go into those places I know he's worked with Innovative to get into the pool there and we did it he's trying to understand that he's trying to solve these problems but at some point there is no facilities for them and you may think that the city should be doing it but the city's not going to do it we should work with the city and try and try to have them have provide for some of it but there the this the city has Franklin has decided that the that the school district
115is in charge of the wreck department and and so we are and that's not going to change it has changed it wasn't always president I would say that we've gone around and around feel that this is a dead issue and I and I'm very offed that we have allowed Mrs wowski to run this meeting in this portion of the meeting and I think that it is time to move on we've asked Mr Anderson to gather his data together he will be working with Mr mser he will come back and give us a full report but this going around and around and this allowing one person to run the meeting is it's not fair anymore it's too much thank you I well we can discuss that in the briefing thank you thanks Mr Anderson thank you
116Mr Anderson all right item e budget docu budget document review discussion um that belongs to me um although uh Mr alexandrovic um I know we talked about this and I know um I know that you're the treasur so um I would defer to you on starting on starting the discussion about um about the budget document I know for a little um for a little background um we talked about changing the budget document um earlier this year um the budget document was changed a bit and um I think for the better um and I think there is um we had talked about revisiting it this year because we want to continue to make the budget document better um and easier for us to use easier for the public to use um easier um and and better
117for transparency um and Mrs wowski has provided a lot of information from other places um that some people reviewed but um um I I think we should uh I think we should start the discussion there okay and I honed in on uh some of the reports that Mrs wowski produced and she had pass them on to Angela and then I forwarded them to an and Dr Khan um so that we' would have an idea of specifically what we were looking for and uh I didn't bring that with me because when I looked at the agenda it said Mr spr but there was one report that had a lot of oh had a lot of detail from um I think it was Walkera that had a lot of items and then Mrs rowski also said to
118what were the other two points that you made that you thought were uh that we could look at too and and I agreed that that additional information would be helpful I think um a more Complete Staffing report at this point we only have teaching and just classroom related right we don't have the other pieces that be the Complete Staffing report of what we're paying for is and we sent out samples of all that everybody but we have to get to the point where as a board we make the decision on which one of those reports we want to go with and I and I'd want to limit it to like those three what do you mean by those three the three that uh that's in front of you right so I I um read through
119the examples that you gave us and I think the tricky thing at least for me is knowing without sort of you saying specifically this is what I want to see as opposed to or you could say I I want you to create a document exactly like what waaaw created that's one thing I don't know that I agree with that but I think you need to make a specific you need to be very specific about what you want because otherwise you're going to be disappointed so I want to know specifically what you want specifically what I liked about the walk show report is well when we look at our reports nowhere do we have the actual and the budget right next to each other to see how our budget process is working what we show is
120we show the uh two years ago actual last year's budget and this year's budget so we are car comparing a budget to a budget with our which are both uh estimates what we think is going to happen and then we show what the differences are but we don't ever compare how did we do compared to that budget okay maybe we're just horrible at budgeting maybe we're not I by the way I think Jim does a great job but that was something that I I thought was very important to have and then to breakout the details a lot of line items right a lot of line items you're going to have to be specific there right because I I can I imagine there's about 5,000 line items in your budget or I don't know am I
121imagining or I think the level probably closer to 15,000 okay so I think the level Bal you have right there want this is this is good this is I think not overdone but it has the I would be very happy to see what's here yeah and it's three pages so you're saying three pages and what Mrs wowski has is about 12 Pages there's three of those pages that I'm referring to I me I think it's the level of I think Jim can relate to what we're asking for in terms of you have to be specific what do you want well here's what I know I know that the state of Wisconsin has the same chart of accounts for every school district so if we could say this right here whatever is here let me see
122I didn't bring it with me so so you're looking at the school district of Waka there like a three page and it lists the the accounts and then an audited a budget and un audited and then like the next year's budget is that the is that the document that I'm that you guys are looking at that sounds like the exact document that was one of the attachments on the email that you sent yeah all right so if we were to narrow this down and say could you represent the data that's found on pages six through n of the wakashaw budget within the budget document you give us how would you respond to that I have a copy of what you're looking at well that's a fair statement well you do have it not with you
123I don't know what it is not right this second but theoretically because we went over all of this this is from Mara show yeah so if they found some light if that we identified some line items because I don't want to what did you say some big number 15,000 that would serve only to no one's asking for that yeah no one's asking 15,000 is probably the Char of accounts and I'll bet you don't use more than 200 of those it's probably every combination until you get into breakdowns by school every single school every single Department yeah those additional breakdowns would take you into 15,000 but the B main chart of accounts uh without all those breakdowns there can't be that many I don't think this thing is this report is more than 200 and yet
124it's very extensive uh the chart of accounts is very extensive there's there's there's fund there's the object there's the function there's the location there's a project on that and everyone of those numbers can change and it's a different account so when you say if you just did the I guess there's no breakdown for that I can see what they've done here so I I understand what you're saying okay but the the terms you're using don't fit with it like it doesn't mean the same thing to me that it does to you so when I was asked the question I thought I was asked the question like how many line items do you have well I clearly don't know the terms so I'm sorry if I confused it no okay uh so you're looking under the
125uh expenditures piece of it that there's a breakout here on page what page is where eight page eight like this section right here this isn't Walker okay maybe it's similar yeah this is the Walky one if you want to look at that it's very similar to the other one you're looking at I believe yeah I have that and I I think in my mind having yeah having three pages instead of one and and and is and having a bit more information for people to digest is I think it's a great I think it's a really good next step I don't know and and um we talked about this Mr mser when we were meeting um I don't know if that costs you more to produce um because we have to take the co your the
126cost of doing it the cost of providing this report into account and and maybe it cost maybe it causes zero maybe it cost 50,000 I have no idea but um and you know you're not going to be able to tell me this second but but I I think that's um I think that's something we have to take into account and and maybe maybe you can provide some background on that I know a lot goes into this report but I know a lot of it comes from other places um the the current budget I know that Jim has to enter in all that data into a spreadsheet to get what what we get and so that's from the books all manually transferred over so anything that we're doing here is definitely creating more work setup work
127one time and I think we suggested to to Jim that perhaps a consultant could be brought in and do that for him and then so coming into this in the middle of the conversation um it sounds like a lot of perhaps the frustration has just been a disconnect between sort of what you what we think we're asking for and what Mr mser is hearing I I don't know that's just that's my interpretation of the situation so perhaps if we were to go back and say as a Next Step what we would really like to see and again I defer to you all I am not a budget Guru you've been doing this for longer than I some of you have experience in the field so the next step we'd like to see would be the
128addition of some some data similar to this and yes like Mr sprag said if you tell us it's going to take you 40 extra hours of work to to produce it amortized over three years well that's that's something to consider I do agree with Mrs wowski that um I'm not even sure how to make it happen but seeing salary data in another way might be useful so just just to sort of get a sense of um how much overall salary money is going to different sort of levels of teachers I I don't even know what I'm I agree with I agree with you Dr beer in that um it in that I think one of the I think my my biggest desire would be to have in in the budget would be to have um
129more of a more of a um report on faculty since 70 75 to 80% of our budget goes to paying um to paying staff um and I know we get the numbers and and and but it doesn't seem to ever we don't we don't seem to have all the numbers and maybe we don't need all the numbers but it would be nice to know do we have um 120 EAS or do we have 180 um and and do we and and do we do we need all those you know I think that um you know do we have uh five um five math coaches in the district and you know that to have that that level of Staffing report and have it be with the budget I think would be um I I think would
130be a a great great thing to have and I don't know if that's possible I don't know if that's possible in the short term and and perhaps I'm not making myself very clear in what I'm asking for but um well I don't even yeah I agree with what you're saying and the tricky thing is I don't know how to use words like whatever it seems kind of asking but I know how to say here's my question how would you explain that to me with numbers so I'm happy to write down a list of question questions like you know what's the salary range look like for the teachers in the district and then you could say well here's the best way to represent that numerically in the budget I I don't care so much about how
131it's represented just that it is so it sounds to me like you're asking for Mr mser and our HR person and I apologize I don't remember laa Laura um to work together and give you two separate documents a document saying here's how many uh EAS we have and this is the cost of paying this many EAS this is how many teachers with master's degrees or whatever we have this is how much it's going to cost does that sound reasonable is that what you're asking I think so and that would be paired with a do a budget document yes that's what I'm asking and I and I realize that that is not a um I realize that that that is a process that's a big proess um I think it's something we need but I realize
132it's a big I realize it's a big project so if you could have it in two weeks instead of three that um no if it could be done over the course of time I think that'd be fantastic but but um but in the in the short in in the short term I I think more more of a to go from a onepage report that we're showing to a three-page report within the report that we're showing and what's the onepage report you're refering extending from what we have now to Mrs wowski maybe you can help me with this from what we have now to what Walky Shaw has or bomin Falls has or realistically the numbers that we got in this year's budget are the the biggest change from last year the previous year's budget to
133this year to my eyes was just a lot more narrative which I definitely appreciated and explained but essentially the meat of the budget the numbers um and the budget categories if that's the right word that you included were essentially the same ones as the previous year there weren't a whole lot of new calculations included in the the budget uh there were some yeah uh but it was about what I what I heard was I want to understand the budget and a way to understand the budget is to have those little narratives that explain what's happening in that area so that you can understand it which helped me immensely I think it was a I think it was a really good start really do I and I know we've talked about that right right we did
134say a failure to communicate well we did say at the time like I didn't have time to do this twice like uh here's what it looks like and then do you like it and I'll fix it kind of it was we were busy doing Co things so and keeping the district running so but we did say we'll talk about it after the budget comes out and see what changes we need to make so that that's the background on what this discussion is yep right and it's I I I do want to say Mr Miller it's a discussion I don't want you to feel like you're being ganged up on um I mean again I thought the changes were good and I'd just like to continue changes over time to make it as as good as
135it can be and I think that's what you want yeah and I think there are some things that we used to have in the old report that we lost in the new report because we wanted to throw the old report away and I think we could get some of that back uh through working through the HR piece which we used to have both but they were in different spots in there if we included that all in the HR report whether it's part of the budget or a sec separate document uh we could convey more information like you're asking of the how many educational assistance do we have in the district um and and then what does that cost I think that kind of information is certainly more appropriate and you can get something out of
136it rather than a three-page list of what we spent for medical supplies and food I I don't see how that helps you approve a budget of this size but would it prevent us from approving the budget like what would be the harm of including it uh I believe you'd get a lot more questions even than you had on something like that I mean I have questions when I look at the budget for wakashaw like why why did they spend that why did they spend that um but it's all in a part of making the district work and and I think we as much as we can we need to stick to the programs we offer and what does it run what does it cost to run the programs that we offer and are we doing
137the right programs I I think that's uh basic and if if we can add more information on uh Staffing especially to that report to get back some of what we lost and go beyond that uh I think that would be helpful to the board uh in seeing that as well that's probably a good first step I I would like us to go back to simply asking for the the two pages that the level of detail that we saw at Walker shop it does include under salaries different different categories of personnel cost clerical faculty age substitute faculty custodians they're all there's like 10 different levels of Staffing do you see that J we don't use these same categories is the wakaa example is what you're looking at okay I do have that yeah and I did
138just send you an email with all the attachments that I sent out to an I would like I mean if we're going to take another step be more important for me to see just a little more level of expenditures with the additional salary breakout and I would like to see all the staff and not just the what about this before we um have to utilize a new format on an actual budget could we possibly do sort of a trial run just of this this additional information with our current year numbers have us sit down with it see what kind of question to generate see if it is useful if you know just for sort of a just just sort of try it out before we take it on like like a dress rehearsal there's no
139dress rehearsal um because you're putting in there I mean there's no dress rehearsal because you can't um you can't put that information inform um you can't put in that work and then okay we'll decide not to do it it's either we ask for it and it and it and we get it or we don't ask for it there's no there there's not there's not a trial run I I think I think she's saying though that we could tweak it you're talking about tweaking it not like I don't like it start over I think it'll be more of a to your point incremental we'll look at this and I think this captures a lot right here I mean this is what other districts use we're not making this up out of nowhere other districts there are
140a couple of districts that use that there are districts in our area that just come in with the four page DPI format and that's that's all the board looks at and they approve that so I I wouldn't cast it out that this is the standard this is very far from the standard yeah I guess that for me the question of wanting to sort of trial it out was to honestly see if it um allowed us to make for any more informed decisions or have more informed discussions if all it does is sort of Muddy the muddy the waters and force us to go down rabbit holes I'm just going to use metaphors here for the rest of the night um I don't necessarily think that that's useful but if it does prove to be useful
141then well and of Staffing is where we spend the majority of our money I think it's valid to have that level of detail added to budget I think you know discussion that way um if we have all this information in the budget and the new format of the budget with an extra narrative helps everybody kind of understand a little bit better you know maybe we add the the Staffing information but we don't add extra line items I don't know um if you look at the the budget that was presented um by Mr mser on page 21 you'll see categories of employees guidance Social Work psychologist salaries employee benefits purchase Services non- Capital you'll see the salaries for instruction curriculum and assessment you see salaries for district-wide support Direction you follow through you see what the
142salaries are for administration you see what the salaries are for business services you see what they are for custodians so it is in the current document but I would like to know so I don't get a sense of sort of what that is per capita so for example there are significant differences in the percent increase in salaries across all of those different categories and I'd like to know is that because we've hired more people in those categories or are we so you want enrollment excuse me you want data within this report pertaining to the number of employees we have in these categories I think so yeah that makes sense I wonder if it's I mean yes if it's possible to include the Staffing report yeah right next to the you know have a link to
143have a link to the I can do the math if we need to but um if it can be embedded that works too because yeah it wouldn't be difficult to identify you know in a spreadsheet the number of teachers we had over the last three years and the number of support staff we've had over three years that could very well be put in here um it's just currently in a separate report but we could put that in here so that when you look at the salaries in these categories over those years you can pair them with the numbers of people who we've employed yes so um I think what's in the wakasa document in some some parts you know currently exists in the document we have but we want more information about the the staff
144what who who are we actually employing to miss Wow's point you know it's the largest portion of our budget so how is the number of people we employed changed over the years and how does that pair with with these numbers yes and it has to be more than just the total it's the kind of employees sure more of a breakdown on mean by the kind of employees like educational assistance and clerical substitute teacher Support Facility custodians maintenance retirees student workers which we actually do have all of those as lump salar line items in our current budget right like I could tell you the total amount we spend on salaries for custodians the district I just don't know how many custodians we have right um it's in there you're assuming then that the program custodial Services
145only has custodians in that program and it very well could have that's a fair point point it could have a non managers in there clerical support good point Y good point all right so next steps um I I still would like to get a little this is not asking a lot general fund has got two two pages and particularly the revenues are more understandable if we had a little more breakdown and more consistency is that I would say we've been very consistent it's been consistent in the way we've showed the revenue uh although we get changes that are explained by well DPI changes we had to move this over here so to your point consistent I could point out that there's been changes that are not decision related with changes but just accounting changes that
146come through which we have to do yeah but we can restate those to give better information in terms of where we're going as a district it would be more it'll be more it's just better information to restate and then show a change it's not something that CS don't do um earlier you mentioned a desire to have um the numbers about actual versus budgeted what what do we think about that Mr Miler is that a reasonable column to include like do you want it just from the pre I mean we have actual from the previous year don't we after the year is done in August we have actual for two years of actual so we can have a more static number to compare to like for a year that's completely closed out yeah they have audited
147and then they have the budget for the next year and unaudited actual and then a budget so what about that an additional column for actual AKA audited from a year that's been closed out so for the previous year you would show both okay yeah yeah we could do that okay so we've made some progress that's good I I think we can have three pages of general fund it has a little more level detail can you make a list of what's specific the same as we said walkshop alen you said walk same as walk same thing Revenue expenditures general fund for the general fund and I'm assuming once you get that program it can be run across any fund I'm just going to suggest that until you are like very specifically write down don't reference other
148documents until you specifically say these are the items I would like it's you're it's probably you'll probably be disappointed and I think in addition to that you should have a list of what you want change but then that has to also be something that we all agree upon we can't make these changes to a budget document because only one of us wants that I think we should get a you know a list of what your changes are what your expectations are and then I think as a board as seven of us we need to look at it and then make that decision as a group not just what one person wants I think I I'm bringing this to you I think Alan also agrees school district of Walkershaw three pages it was shared with you
149it's very specific columns is I don't know what more you want me to bring to you I would like you to send me this you've sent me about eight different documents and I apologize if I didn't pull out the exactly right thing but I would love it if you could specifically go through and highlight exactly what items you would want that were not included so some of these things are in our budget okay I know that sounds like a lot of a lot of work but Mrs Larsson what if anything would you like to see improved um changed I'm satisfied with the budget document as it's presented however I really would like to see that um the HR information included in that document so I'd like to see those two um documents paired with each
150other that would be my request so I think I think there's I I think there's consensus that the HR the HR data is can we be specific on what we're asking for as your example I What specifically are we asking for uh the number of teachers employed in the number of personnel employed in each category that we have a line item uh that we have a budgeted dollar amount for an FTE account is it is it positions you could do it either by FTE or by bodies yeah I would request that we do it depending on the group The Way We have the data rather than trying to take all of our data and turn it into FTS does that seem reasonable to you yeah and I can work with Mr M on those because
151he has a little bit better understanding of it as up to this point yep is it just going to be one number per program or would there be some level some grouping breakout so if there are for example in the custodial category different categories of employee within that line item can you break it out does the board really want to know how many custodian on think it's important I think it's important that personally I think it's important that the the the um the Staffing report is embedded in the budget document so that when when I'm looking for it's not important to know how many custodians we have at at um two at one at AB andc School it is important that I don't have to look somewhere else for the staffing report and then some
152and then look back at the budget and and it that it's that it's close together that it's embedded in that the Staffing report is embedded um in the budget document somewhere and the the Staffing report as it exists so mainly showing teachers is in the budget document what I'm what I'm hearing is we would add on to that for all of the other groups that are are not in there yes okay out of curiosity when you do have a budget for a department such as um um psycho Med medical is that all people who would have a do the people who provide clerical support for that department are their salaries reflected there or are they reflected in overall clerical somewhere else do you understand what I'm asking for for a department program program words are
153hard words are hard there's so many of them okay so so for some does happen uh for clerical if if it was a if it was a secretary in a school it would be separate if it was a secretary in a department uh at the ECC it would go with that group uh if it was an aid in a school they wouldn't be attached to a particular program I'm comfortable with what we just talked about and then before we do a deep dive further because again I don't know that I would be able to say that's the wrong amount of clerical support for student Psychological Services all right you two this this is your baby how are you feeling I feel like I would like to have and hope alen you're with me on this
154the three pages of information that's in the Walker show report that was shared with st I mean I can email to you again it's three pages of numbers yeah I'm I'm behind that I'm I'm behind the uh the support report this is a onepage thing out of which is kind of what we just asked for so that looks like we've got it and then you also wanted one uh giving more information on the calculation of the levy I did want that but if I have to choose I want the three pages for the general fund which is one page of revenues and two of expenditures the three pages or is it the four shot and that that that is this is this possible on our timeline for Mr mser sorry for what when you're talking
155about this year or next year next year okay yeah not for this year's budget it's next year no for next year's budget I'm I'm I'm thinking all these changes are for next year's budget yes yes yes sorry right so so putting these things together is definitely possible for next year okay thank you and I did send you an email that will summarize these specific ones okay okay is everybody reasonably reasonably ready to move on so are we clear that's we're getting in I think as a board we didn't vote on it yet that this is this is a item so we have consensus is that we I feel like we do and Alan you're G all right item 10 School Board liaison reports oh okay I believe we had consensus on the HR piece and
156the cost for the groups going in uh and we had a suggestion that for the Walkera piece that it would come back for exactly what we were talking about and then the board would decide as a board if they wanted it or not that was where I heard that left off with not all in favor that sounds fine to me we have to talk about this again because we no one can see the the report that we emailed is that what we're saying I think that we are sort of stuck on adding everything in this wakaa report to the current report that we have that we all agreed or was seemed to be a consensus on the HR report being paired with this um budget document that we have okay well bring back definitely feel
157I definitely feel like there's consensus on that I absolutely agree with that as well well um I don't think we have consensus on taking everything in the wakaa document and then putting it into our current document I think that's where Dr beer was saying what specifically do you want from it so you yeah specifically all of it yeah okay well now that we know you're asking specifically for all of that I can review specifically those three pages and um but I'm not prepared to okay we'll come back in next meeting and when we we're all here thank you item 10 Schoolboard liaison reports personnel and policy policy 5380 mckin Bento home less assistance uh this is normally Dr Khan's uh uh territory um since he is not here uh Mrs Cody please all right I'm
158back up again here um so there were a few revisions made to this policy and the changes um to the policy administrative rule were made to reflect updates to the definition of homeless children and unaccompanied adult unaccompanied youth um details were also added to provide more clarity about the appeals process and then there was also a change made to the section about who serves as the district leaz on for homeless children and youths um it previously identifies as the social worker but it's actually our auxiliary services coordinator Who currently serves as the district lean I move that we accept the amended policy as presented second Mo motions been uh any discussion yes on page five under District liaison for homeless children and youth this is my bean nitpicky sorry it states after Crossing out what
159we have Crossing out there the district administrator shall identify a designate to serve to serve as oh good call yeah that's that got to get rid of that there's just some duplication of language on page five I have a question how many uh KS we this we see any year or over the last question I don't um exact but there are obviously more than zero yeah a handful there a handful of individuals who um find themselves in a situation where they're homeless and there are very very important laws that govern how they are treated by a school district so we do adhere to them and then their homelessness is resolved I'm guessing fairly quickly or um sometimes not not again it depends Case by case you know on the reason why you know they their
160family was impacted So yeah thank you so I want to amend my motion to reflect the Striking of the repeated language on page five as identified by Mr alexandrovich second all right any further discussion motion's been made in seconded all in favor I I oppose motion carries Item B personnel and policy policy 5340 child abuse and neglect uh Mrs Cody please okay so changes to this policy were made to better align our language in the format with current language and format recommendations of other Prof profal organizations and the statute language the definition of Mal treatment that was previously included in the policy is really part of the required training so there was no need to include that detail U that level of detail in the policy so that was removed and then changes to administrative
161rules reflect updates to the reporting procedures to better align with the language and procedures outlined in the required DPI training providing more clarity around the individual respons responsibilities of the mandated reporter and the importance of confidentiality Mrs wowski please so the um under the guidelines item one the district employee shall immediately call the welfare office so they don't even go to the school psychology they're not even required to they they just make that call mandatory reporters legally that's how it goes features are mandatory I understand they're mandatory reporting but um we don't involve do we become aware of it well yes so I mean the way that this is written again we're we're all mandatory reporters so um the way that it was previous previously written it said collaborate with and it listed people from
162student services and it there was a little bit of gray area in terms of the personal responsibility of the mandated reporter so I mean I would I'm would venture again that someone if they had a concern they would go to report it and in here it does say that you may go to the school psychologist or someone just to you know share uh the concerns and maybe just double check on procedures or things like that but ultimately you are required to make that report so um that's why it's written the way it is to be very clear around that so the report has to be made in their name is that the correct yes you can't yes the most primary thing is you don't want to ever delay making a report out of concern that
163I need to notify my Superior Etc yeah so I would make the motion to accept policy 5340 as presented second all right motion's been made in seconded any discussion yes please um we struck out what uh the physical abuse the under the state law the different forms is defined as follows and you said because that's part of the training but this is a board policy and as a board member I was reading through this whole thing and if I didn't see that area that was crossed out I would have no idea what you're talking about physical abuse at what level does it become abuse if a if a parent hits the their child's bottom abuse it doesn't leave leave uh bruise or all these things that are kind of laid out here although it says
164a physical injury inflicted on a child by other than accidental means physical injury includes but is not limited to and then it talks about lacerations and fractures and but we we need that okay if it's a board policy I think the Board needs to have that in there it's difficult to do that within policy language because um you don't want to put something here and assume that that's the only thing that it is but not limited to correct so I think that you know it's very clear that this is governed by Statute and you could refer to the statute to get the the legal definition because if if you don't exactly get it right in your policy you could have some problems with any language or definitions you use in your policy that don't pair
165you know exactly with the law so we did that with a a more recent policy as well we removed definitions from the policy and rather referred to what the statute says it's just a better place to be with your policy in terms of not leaving something out that is really important to have as part of the definition of these things which one of the statutes refers to it's in the paragraph above that might be a good thing to add is you have your links about the different statutes referenced you could say Wisconsin St statute defining abuse Wisconsin statute on whatever I don't know if that would help direct people to the correct thing below legal references have link yeah there's four of them it's also as much as I'd love to read all four of
166those yeah and and all of our Personnel have to go through this training yeah all of them but this is a board right but we don't really we can't decide what's what state statute you know may we don't like the words that state statute has but we can't change the state statute I'm not asking you to change it I'm asking to be able to understand what physical abuse is so everyone who's going to be held to this policy is going to go through training to understand that so really then the only people left who don't understand it is me on the board correct who's approving this okay you're ref stat with the referen so read the statute yeah okay and the statutes could change that's why that's that's why right you don't have to bring
167the policy back when the the definition changes within the statute and I just I just C on that L Allen and the statute is is quite extensive and should answer any questions about what abuse might be I I appreciate what you're saying I I feel comfortable that we're covered well if you're comfortable okay I made my point a second all right any other discussion all right motion has been made and second at all in favor I opposed motion carries uh C board liaison reports in the interest of time I've met with uh the principal of Ben Franklin twice this year as the liaison she's presented to me their goals for their school Improvement plan all three have to do with academic Improvement they're very clearly laid out and she identified her plan for meeting them
168so I'd be happy to go into detail on that if anyone's interested I've also met with our interim director of instruction and learning and talked about the areas of curriculum that are being uh looked at this year uh specifically the idea of having our math coaches dedicated for each grade level which seems to be going well thus far and then also the review of literacy curriculum at middle and high school levels over this year which we will be hearing about in November thank you happy to talk to any of you about it if you're interested anyone else um I just wanted to update from the Franklin Education Foundation I serve as liaison um for that and you can mark of calendars for December 3rd we'll be having um an online trivia night as we did
169back during the pandemic I forget when exactly it was Dr beer do you remember it was April of last year April of last year um so there will be you know an online trivia night for the community as well as an auction to um as a fundraiser for the foundation so this is my husband's Community giving back activity is writing trivia so anyway it was a lot of fun I almost the last one I almost almost so that was Foundation that's my on report for that I did also um share with you the SSA U slide deck I I was able to actually listen into the last part of it on the plane I thought oh this is cool I can I appreciate you sharing those because I find them completely fascinating and there's just
170a really a lot of really good information thank you for always sending this it's good gives you a broad perspective yes that's all and I I meant with Mrs Cody um and uh we talked largely about the at risk report and uh and um what we were talking about tonight so I won't go into I won't go into that further anyone else school and Community engagement reports anyone I can start um just different things that we've been involved in there was a choir concert um on the 30th which is great to see children actually back in person and singing they did it was called an informance it was a little bit more informal because they've only had three weeks of classes at that point but it was very exciting very fun to be back live
171performances um we were all part of the home well most of us were part of the homecoming parade last week and that was great to be out in the community with parade um football game swim and dive um meets in the last couple weeks but I wanted to really share our big news with our tennis team as well as our football team has been doing that's great I love it but our tennis team has made it to State both as a team and as individual for the first time I believe ever so I attended sectionals last week it was very exciting it's my first time ever attending a tennis match you guys should really do it it's very exciting it's really intense um but anyway it was it was great and so they leave tomorrow
172for their um individual state tournament and then next weekend they'll have their team State Tournament so go Franklin tennis and that was hosted at the Greendale Village Club yep sectionals was hosted at the Greendale Village Club that's our home turf I guess because we don't have our own tennis court so it it was our home home meet kind of all right anyone else okay uh item 11 Clos session look for motion to enter into closed session pursuant to Wisconsin State Statute 19. 851 f for purposes of meeting with a complainant under policy 5011 non-discrimination of students on the basis of disability in an attempt to resolve the complainant grievance as part of step three under board policy 501's grievance procedure and pursuant to Wisconsin state statute 19.85% review district threat of violence drill act uh
173drill that's an action item still moved second wait y all right I think we need a roll call we do Mrs wowski I Mr alexandrovich hi Mrs superski I Dr beer I I vote I Mr sprag I we are in Clos session at 8:25 I'm looking for a motion to to authorize the school board president to respond on behalf of the board to the complaint reviewed and discussed in closed session so moved second all in favor I I opposed motion carries School Board member comments I think we have to find a better way to um accommodate discussion if somebody or something didn't appreciate being cut off and called out and whatever that scene was about Linda you do dig in and drag things out well if we can find a better way to end that
174well when I what's the better way to end it when I when I made the point on the issue that I had with not knowing um uh what was it what what is uh abusive to a child and it was explained I said okay I made my point and I stopped because there wasn't any great support for what I was saying and it didn't look like we're going to change anybody's mind so at some point you stop beating that dead horse we weren't actually uh expecting to vote on this item so I wanted to share as much information as I could I didn't see hear new information coming up maybe we can say do you have new information as opposed to what Debbie said could we be more I go with that and I don't
175think it's when we had this report come at us and we we knew this was a topic that came up but it wasn't clear um who was speaking when and we spoke over each other it wasn't a real good back and forth either so we do have a a more casual um approach to our conversation we don't ask to be addressed by the chair we could certainly go in that direction but um I think for the most part our conversations flow fairly well as long as we are a bit more cognizant of um each other's feelings that sounded very I know silly and kindergarten teacher I've been trying to more often recognize people that I see want to speak um I've noticed but I agree with I agree with uh Mr alexandrovic that at some
176point making the same point over and over again doesn't make it any more relevant then why don't we say that as opposed to I heard you say this this and this and we've heard you Dre Mo on how about okay we'll try that next time and then if you receive that information you have to remember what it is that it's saying you know what I mean if somebody says that understand I understand yeah okay so reasonable thank you all right um does anybody else have any comments uh I I have a comment um I I think that um with regard to uh the letter sent out by the nsba um if I thought that there was people that were um if I thought that there was people that were coming into these meetings that were
177terrorists um I would have I would have security here I do not think they are agree with that as well so um I I I think we've acted in that way I think we've acted in that way um and I hope we continue to act in that way um I we're a school board a local school board that um I I hope we listen to all people even if um even if we decide things differently than they'd like us to um okay I was going to are were you done yes sorry I didn't want to interrupt uh I also thought that it was a very valid point that all we could see is Michelle's children's example of Michelle's children writing spelling uh and what she says about math but I think that that is a
178problem and I don't think we're addressing it well and as far as uh the math goes the the one mother who came here and made a comment that when they were doing it virtually and she sat through the lesson for Math and sat through the example and until if she didn't have the example right there she couldn't do it and she just struggled with it and she sat there day after day I don't know what we're teaching but it it's not math is that a future agenda item we if this is this is just comments I don't think that math the math curriculum is on our list for review year but literacy certainly is those concerns all right does anybody else have any other comments thank you everyone uh future agenda items Southwood Glenn Elementary
179School presentation annual Health Report employee handbook update enrollment and Staffing report uh 2122 budget approval District administrator goals Early College credit and start college now request approvals inroads program education for employment plan new course approvals and the 2223 school calendar are all coming up in uh the next couple of meetings um so we are going to remain busy uh I'm looking for a motion to adjourn the meeting so move second all in favor I I I oppos motion carried ra the meeting is adjourned at 9:24