9/22/2025 Budget, Annual, Board Meeting

001If you look at the mill rate and where we've been, yes, it is a decrease, but the functionality of that is paying off fund 38 and fund 39. It's actually making a double payment in 39. And the reason I did that was is to keep the mill rate somewhat consistent. Now, the board can make a decision um or the committee, which happens to be just the board tonight. Um the reason that we did that is not to use fund 80 as the mechanism for the mill rate. What we're trying to do is use the payoff of 339 to keep that consistent. Okay. So if you look at this one, this is kind of the master tax levy sheet that you're going to be asked to approve when it comes down. If you look at all

002this and again I'm not going to go through but um couple positives that I want to point out that you'll see um thanks to Jamie and how she has ran uh summer school and working through we've actually increased our um numbers from 38 to 42. That's a big number to be able to jump that FTE that's more funding for our school. Um so I want to say thank you to Jamie as she's restructuring some things. uh we were able to narrow some things down too and make some subtle changes. Um and I'm excited to see the changes that she's going to make in the future. One of the things, and that's a three-year rolling average, so you're not going to see an immediate impact, but you're going to see an impact. Um the other thing

003that you're going to see is the valuation. I think we all know we live in St. County, um but basically we're considered, you know, the eastern side or closer to Dun Stray County. other than and I just learned this uh we al often used St. Craig County. I know my time in Richmond we were the fastest growing county in the state. Um now it's Dne County with uh Madison and the suburbs around Madison there are number one. St. Croy is not far with number two. Taking all that stuff into account, here's our mill rate right here. 6.84 or 6.85. Okay. So, um that is basically how we get and the one thing I want to point out here is um this turquoise color is autoc calculated DPI data is in the yellow district data is

004in the pink and those are the numbers that um Dev and I put in questions. I do want to point out right here is what I'm talking about. typically and again you guys can make the choice and I would advise against it but this is a double payment when it comes to fund 39 debt and the reason that that is doubled is to get this mill rate and put it to our advantage. If what Tim and Ron were doing, which hurt the district in my opinion, were they were trying to keep this number consistent, as you can see here, but instead of that 38 and 39, which is oper or excuse me, which is um referendum monies that built the stadium back in 201 I think 12 is or 11 sometime during that is you

005could be making payments to pay off this bond. So in this number, if you took and cut this in half, which is roughly 600,000, this would bring it down to roughly about five. Now, I would advise against that, and here's why. No matter what, rule number one when it comes to the mill rate is going to be try and keep it as consistent as possible. Because when you start doing this is when it upsets the public. We all know based on my first slides, we have a major problem when it comes to our facility. You can take taxes and lower them. That's your choice as a community right now. But knowing on the horizon, we are going to have to increase taxes because our building is not where it needs to be. Not if we

006want to continue our district. So, what this is is this is be able to pay off our bond faster and instead of using fund 80 and then having that money locked up and not being able to be used, we're using it in a purposeful manner. Plus, we get um counted as aid. We get more aid based on this number. So, to me, it's a win-win. But I'm not the one, the community gets the one to set the levy. So I want to make sure I explain that tax levy analysis. Uh this will kind of tell you what our tax levy is, what we're looking at, where it is in terms of increases, decreases, etc. And you can see the numbers, they speak for themselves. Just a reminder, fund 10 is our regular fund. fund 38.

007That's where those referendum or non-referendum debt is. Fun 38 is the non-referendum debt. And I I'm sure you some of you knew prior, but that's where a district can go to um they can basically borrow up to 1 million without going to a referendum. We use this in New Richmond same way to build a stadium, but we got it paid off within I believe it was two years. questions. Okay, then we come to the tax rate. Um, so again, when I send this out to the public, I'm recommending that our mill rate is at 6.85. So what does that do to the average taxpayer? This is where it would be. So the value of your home and what your estimated tax increase would be. I also we uh with the bear model it breaks it

008down into the municipality of our district and then you can see where it would affect each municipality which is always good for as we start to um form relationships with this m municipalities in our area. In my previous, I've always talked to each board president just to make sure that they understand because they get the angry phone calls too. Any questions on the tax levy? That is the one that you're going to be asked to approve since there's nobody sitting the gallery. Is there any particular reason or explain your reasoning be behind um you talk about having a a fund balance that we can't necessarily use for a lot of things. Uh can you explain your reasoning behind uh levying the amount that you chose to levy but we have a balance? >> Yep. So

009um basically and you'll see it in another slide but the reason um that I feel very good about this number is numerous meetings between Deb and Beth who runs a great program. Now we can run um fund 80 is anything that is community based. Now, we do have other things that we need to address. And you might ask, and I get the question, too. Well, why'd you spend money on a wait room? There's a couple reasons. Ours was so outdated. And as we tried to take the open enrollment number and flip, we had to do some cosmetic things around here to try and basically entice people to either stay because we lose 120 kids that are district residents and they go somewhere else and we could only use that for community funded purposes. Now this

010number and and basically um my first year I just went with 700 because I had known nothing about the books here because I just started now. Basically this number is what it takes to run Tiny Toppers hang time and everything associated with best program. But you think of the numbers that of families that we affect through that program it's far and wide. That actually is really good. I'll give you just a baselineish and I have a slide on it too, but in the Richmond our um we didn't have we had a we had a called Tiger Pack. Same type of thing. Um but we also had a community education program and we don't have that here just yet. Um we also had an SRO. So, those are other expenditures, but if you're looking and again,

011there's a slide that talks about what other fund 80 um or excuse me, what fund 80s look like in other districts. And ours was far and wide the highest and for what purpose? And the answer that I got was, well, we're thinking of building, you know, a separate facility. Well, again, we weren't using all of our space, uh, which is why we did that, um, space audit my first year. So, to answer your question, Chuck, basically, this fund 80 is supposed to be an in and out. And at the end of the time, um, when Deb and I do the numbers, when we get the data from, um, Beth, how she because she's never really looked at her budget until we came on board. Now she actually understands, you know, what does it take and

012so forth and plus it's it's increased because the tiny todds is huge. How many babies do we have? >> I want to say we're at 19 now. >> 19 babies. >> Oh, seven babies. Sorry. Now we just added another. >> But there's a weight list of seven, right? I think that's what she told us. >> She had a huge list. >> So seven. I don't know if that answered that answer your question. >> I I understand that that's the in and out. >> Okay, >> we have 800,000 roughly. >> Is there any particular reason not to make that let's just go extreme zero and put more money into the one on number 38 or 39 and then pull down that balance down to 450 instead. >> Uh you you could >> So that's what you

013sort of wonder what your reason is. Yeah. >> I I think I told you when I took this job and and was into it my first um maybe half year and actually I take that till Deb got on here. I'm still there's still parts of me that is still trying to figure out the best path forward. Um, you certainly could do that to spend it down, but similar to the answer that I gave you guys and a community member about helping with him in park, there's still things that are here that I think I would like to bring to you. Prime example is Jamie um has requested um and I'd like to fulfill that this year at some point where we expand our playground to to add some of the things we have kids that

014we don't have enough swings. We don't have an you know there's just certain things until >> yeah our facility audit I think you'll start to see where some of those things on that facility audit we can use fund eight and so to until we understand that side of things I'm not comfortable just relying on the fund balance >> gotcha okay that thank you that answered my question >> okay no that that's a good question because it's I I guess I didn't I haven't explained that part of you. I think the facility audit when you see it next month, you're going to be okay. Is there anything in this number the 2.6 that we can use fund E? The answer is yes. >> It's going to be limited, very limited, but there might be some creative

015ways that we can do that. Okay. Um let's go to equalize value. Um, basically this is the part where we know that our local valuation um of our homes is going way up. Um, we talked about where our equalized calculation, how many students and how that breaks down and so forth. Um, I think we all know this and that's the biggest question you probably get. Um, does and I try to explain it the best I can to taxpayers. Um, does the valuation of my home which went up 50,000 affect our taxes for the school district? The answer is yes. And I think we would all, you know, again, you're going to pay for it one side or the other. >> So basically, this is the increase that even though we're decreasing our mill rate is

016increasing our property taxes. >> We don't and that doesn't come from us. That comes from the state level. That's where those uh individuals come around and say, "Hey, Jordan." Yeah. >> You know, your property was valued at 250,000 and now it's 350,000. Well, what have you done? Nothing. >> You sat there, >> right? But in general, right, because our property taxes are increasing, even though we're decreasing our mill rate, it's not >> and so that's that's definitely as a board um and I send that out and not everybody reads it, but that is a response for you to have in your back pocket that because they just say, "Well, it's the school district is making my taxes go up." Yes, but there's a calculation according to what that is. And if you use this um

017excuse me if you use this I think you can see this is just from 2020 and it's hard to explain to the taxpayer but that's talk to your legislator unfortunately. All right. Uh general fund balance we just talked about this one. Uh, and this is, I think, the key for us to kind of live by. Um, if you look at where we are, um, this is the year that I took over. Uh, and this is where we underspent by a million. And so that's where we're here knowing that we probably have to go to a operating referendum at some point, just not knowing when. U, but you could see where we're at. And that's another mechanism that we can utilize. Um, when we think about when you have all the information on the table, when

018you have, you know, the state numbers, which will be October 15th, when you have the audit, which will be in October, then we could start to really plan how do we want to attack some of those um outstanding needs for our building. To your point, here's our policy. And if you look at our current policy, um it basically just states, um, and this was our old policy, um, it was 15% of the budget. Um, the sweet spot, I will tell you, is 20%. 3 months worth. You should have three months worth in your coffers or savings or whatever you want to say it to be able to get by. Okay, so you might ask, what is our revenue that we get as a school district? Because these are some of the things that again we

019don't necessarily control. So I broke it up into state, local, and federal taxes. And you can see the blue is local, the state, and then the federal. And I think you can again um see that there's been some changes at the federal government. We actually went a little bit up from last year, but that's taken into account er and some of these other things. That number is just going to continue to go down based on current administration, local sources, state sources, federal sources, special education. The reason that I put a little emphasis on this is understanding that we have to transfer a large amount to cover our sped costs. And that's typical of every school district. The good part is this past year the legislators increased that number to roughly uh 30 is it 38

02038%. >> 37 but it it t there's a there's a formula behind it. So we're just not there yet. Um but this is going to be a help based on the recent budget. Is there a plan for increases of uh special ed reimbursement? It's 37 now. Are they going to did they >> first year for first year is 37 38 and then second year is 45. But again it's not as simple as those percentages. Um >> but it it it's it's a help. um other districts information, CISA, other revenues, etc. So, you can go through that and see where all of our um revenue comes from. Any questions on revenue? Okay. The other big thing obviously is enrollment. Um and we are seeing um and I actually had to change this because um the way

021the reporting was done was not necessarily correct based on what was coming out of uh the previous accountant's office. So I had to redo this slide because it wasn't accurate. And again, where does this information come from? It's not me pulling, you know, books out. This comes straight from DPI. um the calculations and again these are final limit uh membership limit rounded. So basically on the revenue cap sheet these are the numbers that they use. Now these are not necessarily butts in the seat because there's a calculation behind it. Okay. But I think we can all understand that this was co and that was an odd year for everyone. I could not go past or back prior to this because the data was not there. There was a slide that they've been using here for

022the annual meeting, but again, it wasn't accurate data and it had nothing to do with Christa. It had everything to do with the number that she was given to put into the slide. Open enrollment. Uh this is another one where again basically we started 20145 is where that gap started to really start to widen and this is our goal based on our goal is to try and narrow that down. When you are losing 600,000 every year to open enrollment, it's a big chunk. And so every decision we're making to try and make our school better basically will help this. Number two, here's the loss revenue uh that we're talking about um in terms of 600. I apologize, it's not 600. We're right above little north of 500,000. We're starting to cool again, close that gap

023just a little bit and it's going to take some time. These are big decisions for families. >> Is there anything we can do to more proactively target some of those open enrollment? >> Yeah, we're talking about, you know, uh surveys, we're talking about other things. Um some of it is just general common sense. Like my wife works in Baldwin and there's daycare there. Okay. Yeah, that makes sense. If you get the some of the respondance, you know, my brother went there and we moved and we want to continue. Those you can't fault. >> It's the respondents that we get where, you know, it's the facilities or it's the education or it's one of the more recent ones was it's our science program. Um, have you seen our science teacher? He's probably one of the best

024in the state. He got a re a reward for it. So, um, people put down anything that they want. And I have to sign off on it just because parents have that choice. And I agree with the choice. But the some of the answers that I see, they're just trying to rationalize it in their head. >> Yeah. >> Because I'll put our science I'll put our science teacher up to any anyone in in the area. aid membership and again this is the Wisconsin data. So if you look at this is used to calculate aids such as general aid equals and you're going to see more and more of this but again legislators have often talked about we have a problem with our funding formula for the state of Wisconsin and this is why. Okay. So

025when we look at the budget and again um so much thanks to Deb the work that she has put in the countless hours that she is here um I often have to just say get out of here um and she won't listen to me. So um but she's also working on weekends um just to get us to this point. I think one of the things that really has to be understood is and I don't understand this side of things where she keys things in the side of the budget that's is properly coded within the wolfer system which is the safe system and that's where I have no clue about how to do that and she can rattle these numbers off like it's her phone number. I don't know how she does it but she does

026it. Um couple things that I wanted to bring up. These are unodudited. Uh this is what I alluded to in o in overall perspective. We over spent by 1%. And why was that? 40,000 and lower than re uh excuse me 40,000 and lower than expected revenue. We had the past compensation which is a huge chunk. Those were the teachers that were basically state law was broken and they were underpaid. We had to pay 160,000 to make that right. I commend the board for taking that, but that there's your there's your overage right there. So, we would have been under. We also increased um and did quite a bit of of uh and I think we're seeing the payoffs in such a short amount of time with Mr. Keane. Um but we're seeing the the payback

027when it comes to the CTE department. We committed 120,000 in equipment. And again, I think when you see the program, um, and even to get Mr. Naris' viewpoint from his experiences, you know, when he it's it's really good for me because I'll ask him all the time, what do you think? And he's comparing it to where he came from and his years as a high school principal. And to me, that's valuable feedback. >> I think Mr. Ke um where he's taken this department in such a short time, we're going to see the benefits of that continually. Uh more equipment. Uh there was an increase in open enrollment costs. That's a state number that is given to us that is not our number. And then we had some other things um that are coming into the

028fact. So this will give you an idea. some other major budgets uh changes for this current year. Um obviously we saw an increase in sped aid uh but overall you're going to see throughout the state most taxes are going to go up. We were one of the um if you basically take the state uh we were one of the bottom quarter to actually get an increase. And why was that? Again there's it's a whole formula. um quite a few districts actually and that was a good news for us. Um but when we got July numbers, we saw it. I was just hoping it was going to stay that way, which it was. We have not addressed compensation, but my recommendation coming up here after final numbers are in is um 3% for professional staff increase

029and 4% for support staff. Now, that's just the starting point. You guys can do what you want. Uh but that's going to be my recommendation. Uh the reason for the change because I like to keep things consistent. Uh we have to do something with our support staff. Um we have to get them not that they're so out of line. Um but there definitely is the cost of living from that wage. Um there's a big difference. And so that's the rationale. We'll we'll talk more about that. Um probably one of the biggest uh parts that hit us this year was the 21% increase in health insurance. Um basically when you see this loss ratio of 294 so in layman's terms how I told my staff this um you know like what does this mean? For every

030dollar that our staff and their families spent, United Healthcare spent three. As a business model, you would look like, "No way. I want nothing to do with that." One to three. So when we see this increase, which basically, you know, it's a combination, but the district, you know, um takes on some of that brunt. um that is a huge part of that. Deductibles, we had to make a change, but that was based on some federal guidelines. So, that wasn't our choice. Health Partners was 0% in dental uh life insurance. Um we did uh we're still we have a lot of work to do with fund 50. We're still trying to figure out fund 50 similar to the way that we've approached fund 80 and fund 10. Uh fund 50 is our food service. And so

031that is not sustainable in its current factor, but it just uh was lower on the total poll. And then we talked about these student fees just to again make things reasonable in terms of CTE and then the computer which basically has taken the place of either a textbook or um a notebook. >> Any questions on these? These are all accounted for in what you're planning for the budget, right? >> Yes. Yes. Yes. Yeah. These are all accounted for uh exactly how I just outlined >> except this is going to take some reminders. We uh we have quite a few people that ignored this. Um but it's new. We'll uh we'll address it. Okay. I'm not going to go through these, but it will talk about in detail what each expenditure is and how it goes

032about um and what category it is. So, when I say wolfer code, you know, the only person in here that probably gets it is Deb. Um and she's the only expert in the room. I'm not even this. But this is the part that again we couldn't be in the position we are without Debb where getting things when we spend money it's taken out of these categories specifically. Unfortunately we had an individual prior that was just taking money and moving it around with no rhyme or reason. And you can't budget that way. Plus the auditors um had a heyday with us this year. And again who took the brunt of that? That was Depp. But what I will tell you is that um she has a very good handle on things to appropriate be pulled out

033of uh the appropriate code. Meaning if one of you board members in your board audit came to to Deb or I and said, "I want to know what does it cost for building administration? What does it cost for debt services? What does it cost for co-curricular?" I would trust those numbers. last year. I wouldn't if she just started two years ago, I absolutely would not have trusted those numbers. The and we have I can give you a laundry list of why what changes were made. We had things being pulled out of various funds that we couldn't even put heads or tails on. With that said, here is the overall fund 10. And we kind of talked about some of that. You know, when you look at property tax revenues, this is the whole picture. And

034again, all of this data is actually coming from that one bed model that we've talked about when I pulled up. It's that basically that uh um Excel spreadsheet that's basically on steroids. I mean, it's there are so many tabs and that's where this information comes. Okay. Um this will talk about the future. I tried to break it down as best I could. Fund 389, fund 46. Yes, we have taken fund 46 and spent it down. Um there's been some positives. Uh when I first got the job, the CTE project was going. That was a a a great move on your part. Um because that set the stage for us to try and build that program up. Fund 80 we've talked about um fund 50 which is food service and fund 38 which is that million

035dollar um bond. And again this is the one that probably should have been gone a while ago. And that that payment is what is it 60 67,000 per year. All right, here's another um that encapsulates that uh fund balance, total expenditures, revenue sources, functions, there's a levy summary, and then fund 10, and it goes into the fund 27, how it's broken down. This one breaks it down between transfers, intermediate sources, federal sources, etc. So again, I'll let you go in and when I have a budget update, I'd be happy to answer any of those questions publicly or if you want to meet with us um at any point, just let us know. Special projects, uh this was the one that I had to be reminded of. Uh this is our fund 21 which means our

036overall all those investments that we've talked about and getting to the proper place um packer land and all those that we are now feel very comfortable plus we're compliant. This is also student activity accounts. This is also the topper partnership plan which I have yet to be able to address in terms of what we want to do with those funds. Uh that type of thing. It's it's a large number. Um, but that feeds a lot of opportunities for our kids and our staff. Debt services there kind of shows you where we're at. Capital projects. Food service fund 80. And then that's the all funds. And again, there's a lot more to it. Basically, once you sit down and you can look and start to compare because I try to put the slides in as much

037of a common sense approach as I possibly could. Here's the one that I wouldn't encourage you to look at. Uh, this not only talks about what I've been talking about tonight. Uh, here are mill rates for area schools. Um, but I would also have you look at these tax levies for fund 80. And again, most of them, you know, there are some bigger ones which um I'll tell you right now, this was not me. I don't know what they were trying to do with fungi, but um I think most of them you will see that they're very low numbers and that's again every school district has a little different story um and how that no rates affected. If you look at right here, this is the non And this is where your um basically um

038fun 38 that's the million and then these are your bonds fun 39. So I encourage you to look at those. It's a lot of information and I I know I see a lot of deer in headlights but I'd be more than happy to sit you down and talk through any questions you have. I always say this too. If you get that taxpayer that calls you, please send them my way. That's my job to answer. If you're comfortable answering, absolutely great. But if you want more of the technical side of things, I'd be more than happy. It's happened a couple times in the last two years and I just said send them to me and I will be happy to answer the questions with numbers and then I typically respond via email so that they can

039see the numbers and then I CC the board. Any questions? Okay. From here, uh we will get uh part of the rest of the meeting which is new business and this is where we get to move on. >> So, I guess one question getting to a point to adopt the budget, right? Um Oh, no. I just lost it too. Where was I going to go? I'll answer it this way, Jordan, because I think I know where you're going with it. So, what you do tonight, the community does this. This is not the board. The final budget is not adopted until the October meeting. >> Okay? >> So, we have room to make a variety of changes, which tonight I'm going to talk to you about. Number one, we're looking at a bus lease. Number two,

040we're looking at some increased um legal fees possibly. So, what you're doing tonight is preliminary, very preliminary. And what happens is is on October 15th, Deb and I always race to the office and we get look for our email uh to be notified that the final numbers are in. We take those numbers, we put it into the cap sheet, the revenue cap, and then that's where it really starts to take shape. So what you're doing tonight um is more so uh semantics um because it's just preliminary. >> Thank you for that. That helps a lot. But I remember my question now was about kind of debt services, right? And because we're doubling down on some of those fund 38 39 payments. So, as we kind of hold over and spend our fund balance down, how

041much does that take our our overall debt balloon down to the point where we need to go out and get another loan basically, right, for these capital expenses, >> it I would have to look uh there's a certain tab that's on there on 39 to see because I think I don't know off the top of my head when our bond actually expires. I think it's like 29 uh 2930 >> is where it expires uh based on payments. Uh the bigger one that we're looking at right now is the 38. So from 38 and again those veteran board members, please remind me. I think it was a it was the stadium. Was there anything else, >> Dr. Kaiser? No, >> it was just the stadium. So that was like I think 900,000 and we've been only

042paying off 67,000 and so that's that just it's going to take a long time and that's where I think again you guys ne wouldn't necessarily have known this because you're presented this and it's can be very confusing. Um, what I can tell you is that that debt, getting rid of that debt is kind of a priority. And so talking with Bear, that was their suggestion. Uh, also get rid of 38 debt. 39 debt is just going to basically come off. Um, but again, I think, you know, you saw tonight, we're going to have to do something. Um, the good part is is that I think we can push operating a referendum down the road a little bit. The other part is is we have a bigger fund balance. So we can address some things and

043kind of get ourselves on the right track especially with the balance budget being again solidified for the next two years. That that's always a positive. >> Right. >> So October 15th and the October meeting is where you're going to have the chance. That's a twothird vote. So if you're not here um you need to let me know because we cannot proceed with the budget and we only have a small window to do that. Um, but that is where and again if there are some conversations that we need to have to be able to get more creative but I will tell you that bear is kind of the again they're our sounding board. This is our goals. this is what they would suggest us doing. And uh her name is Debbie, which I don't know if

044you guys have met her prior. Um I don't think you have because you never had Bear. Um and then Maris um is our individual from Bear that we work directly with. And so this is not Deb and I sitting in our offices saying, you know, here's what we think. We kind of lead that train. Um but then there helps us understand some of the mechanisms that we're thinking about but ultimately you're the decision makers. >> All right. Any other questions? >> I might be missing it. How much do we have in that 138 or how much do we have to pay off yet off of that? >> Uh I don't know where >> I don't think >> is it listed out anywhere. >> Yeah. I thought I had the debt schedule in here and it's

045I have it back there. I can tell you about >> we're only paying 67,000 >> and it's been since 2012. >> Yeah. >> You can go. >> Thank you. We'll get you that number because I think it's important. Again, the next time we meet, we'll have a work session, but it's going to be more so capital. But again, if there's some conversations you want to have, we can certainly have a special meeting to talk more budget if you think there's some avenues we should explore. But again, um the recommendation that I have to you tonight is powered by the goals that you've talked about, things that I feel are trying to get us in a better situation, and then be who are the the true professionals. All right. So, next it would be to uh

046to adopt the 202526 tax levy as presented by the district administrator. Anybody be inclined to do that? >> So, these next slides um so again you can say as presented but um basically what we're um asking for is the no rate of 6.85 85. Um, and again I have slides in here to talk to that and what that is. So, however you guys want to make and again typically it's not just the board which I take it as kind of a compliment. I mean we didn't pack the pack the room um but yeah you are the well including myself. I'm a I'm a district resident um now too. But uh from where we're at, that's kind of the starting point. Uh this is the last three years. 812 743 and we're at roughly 8 683

047from a rounded standpoint. Um but again, that's not the final. That's just the preliminary. >> Do you want it stated at 6.85 or do you want it stated at 6.83 or four? >> Uh I'm just going to say this. >> What would you say? I would say this because this is the revenue cap sheet that is basically as up to-date as I possibly can give you >> for right now and this is rounded at 6 uh.846 so I will go 6.85. >> Okay. >> All right. So um I entertain a motion to adopt the 2025 2026 tax levy as presented by the administration with a tax levy rate of 6.85. So moved. >> Motion made by Chuck. Is there a second? >> Second by Scott. Any further discussion or questions? >> Hearing none. All those

048in favor say I. >> Post say no. Motion carried. All right. Resolution B is to authorize the school board to make temporary allowance for current operation according to statutory requirements. So, for those that aren't aware, that is short-term borrowing. And short-term borrowing means that if we ever get into a situation where we need to borrow to make ends meet, and from my knowledge, um, it has been a long time since Glenwood has had to do short-term borrowing. Um, just because of some of the way things are set up. So, I don't see again that this being a need um based on how we're um asking you to approve the levy um and what we have in all the other funds, but it's still a good thing to have. >> So, does this have similar limits

049to it like our 38? >> So, that's would have to be approved anyway. This is just saying that you're okay with it because again, this is not you're not acting as a board member right now. You're acting as a community member, >> right? >> And so you're just giving the board you're giving yourself the authority to say yes, let's approve, >> we don't need it, >> right? >> We do not need We don't in the past we would have to borrow until our revenues came in we would have to borrow up to one or two million dollars. >> Sure. Yeah. >> Um so we did have to do we did have to do that for a while and then um with the way the finances and with uh because I think we had it in

050one of >> uh fund 10 of like $150,000. >> Okay. Well, you can't really run anything when you have something like that. So we had to borrow one. Now we've got our fun 10 up where it is. So it's been very helpful that way. >> Fun balance. >> Yeah. We would never have to be in that situation. But again, it's just good practice. >> Is there an amount that we top off at? >> No. Um again, you're acting as a community member right now. Um so you're just giving the board the authority to say yes, you can use short-term borrowing and then the board gets to decide. really hard when you have to have multiple personalities. >> I know. I know. >> Which role am I playing, Pat? >> Well, I guess the flip side

051of that is we can be in the comments with 50 people >> um or we can be here now. So, I'll take this. So, again, you're a community member now. >> Giving us giving the board giving the board an opportunity to do short-term borrowing if necessary. I would make the motion myself, but I don't want to complicate things. >> I'll make a motion then. >> Is there a second? I'll second it. Second by Jody. Any further discussion? Hearing none. All those in favor say I. I. Oppose say no. >> No. >> You're a no as well. >> Okay. I Scott and Jordan have voted you. >> Sorry, the question was can administration make um a motion and the answer is none of these individuals. >> I can I don't want to complicate things but none

052of these people can because they don't live here. >> Our reporter she lives in >> used to vote. >> Boy, she can't even do it. >> So, it's all >> right. So, it does pass. >> Okay. And then I have Jordan and Scott. No. Correct. Good. Um, item C is to authorize the sale of school property not needed for school purposes. And this is just the ability for like we did a bunch of stuff and we >> sell something or desks or whatever. Um, so you're just giving is what is the community willing to allow? >> And actually, this is just like this isn't items. This is property. >> This is land. >> Land. >> This is property. >> Yes. >> Well, I just assumed it was an encompassing of a a whole different >>

053We have the ability as a as a school through the board to be able to do that. Um this is for example uh Spring Valley is going through this right now. They want to buy some land for an expansion of their bus um barn. So again, this is actual physical property. [Music] >> Got a while yet? >> I'll be waiting. I I will make a motion for resolution C. >> This is 38. >> I can I will second that motion. >> And we still have 475. >> Any further discussion? >> Hearing none. All those in favor say I. >> I. >> Post say no. Motion carried. Resolution D is to establish the salaries for school board members. The current board of education is board officers annual salary at 25. Board members annual salaries at 2,200.

054Authorize 70 authorized $75 for board members participating in any school board or work session meeting beyond the regular monthly meetings and authorized payments for board members on official district business or actual travel expenses including room and board and a pdeium of 75 per day when traveling away from the district. >> That's not a change. >> That is not a change. That is the same. That's the same. >> On the board agenda it says 2,000 for members and not 2200. not for his slide. His slide is what's in the public content here is listed as 2000 on our board agenda >> in his slide says 2200. >> So is it supposed to be >> I don't know >> board doc >> 25 and 22. I got it >> 25 and 22. >> So actually in the

055in board docs. >> Oh no it's 22. I got it. That's all good. Okay. All right. So, is there a motion to approve resolution B? >> I have something I want to ask before we get to that point. So, I I'm just wondering if that if this is is pretty standard across the board for all school districts basically. Um it it varies um in terms of the total >> so DMs and that kind of thing. >> Yeah. Per DMs. Uh so if I go through um everybody I there's a survey out there of what individuals pay um per board. Sometimes it's every board member gets the same. Sometimes it's broken up. Uh the pdeium is typically yes if there's an extra meeting that's a pretty standard piece. If you go to meetings like WSB etc

056you know use school vehicles you get paid for it. Those are pretty common um items the amounts is typically what varies and again you you're talking about making a decision as a community member right now. So they people would be looking at you and saying this is what we feel is your salary or should be your salary. If I'm not not mistaken, a school district like uh Oakclair, for example, they might have different committees that they would need to serve on and and have more meetings. I think they probably are a little higher. Is that a false assumption? uh they actually have a different governance model. >> Okay. >> Basically their governance model is their superintendent is the CEO and basic board president and then they function there. But you know I'll give you an

057example. The Madison school board is looking to double theirs just now and their suggestion was to 15 grand. And so again they were doubles they were underpaid 7500 but again they would have more required of them as of probably right the only reason I as currently the only community community members voting on this are the school board. So I want to make sure that we're pretty standard and across the board and there's no you know I look at that from a business point of view that's fine there's nothing wrong with that at all. DM all of that. I just want to make sure because it's only board members voting as the community that this is above board. This is standard and a reasonable rate for what we do. >> These are the same numbers in

058my time, Scott. They haven't changed. >> Okay, that's a good question. >> All right, so resolution B is time to get a raise. >> I don't really want one. I think this is just fine. Unless we're doing like 50,000 we got our open enrollment out number down >> might look a little >> I'll make a motion to approve resolution D as presented. I'll second it. >> All right. Motion's made by Chuck and seconded by Scott. Any further discussion? Hearing none. All those in favor say I. >> I. >> Post say no. Motion carried. Resolution E is to authorize the reimbursement of schoolboard members for actual and necessary expenses occurred when traveling in performance of duties. So this is like a let's say I go somewhere and um I purchase something that's uh let's say a

059program or do something and it comes back to the school. So it's I personally paid for it. They're going to reimburse me for it. and bring up some of these policy review questions like a lot of these I want to say yes but I know we don't have anything that's like a cap or a limit or anything right so you will >> yeah that's what I think in our reviews we should be getting to those points >> and and and that one again I mean there's not necessary expenses um if you travel um you know again if something comes up and you go to WSB and you take you know we would have you follow our protocol which means you take one of these these cars. But let's say, you know, all of a sudden

060you take the car, it's out of gas, you didn't pick up a card, which we're changing the process, you fill it up, otherwise you're not getting home that night, we can reimburse you >> and we would anyway, but this just formalizes it. >> Anybody want to entertain resolution? Motion is made by Steve. Do I have a second? I can second. >> Second by Jordan. Any further discussion? Hearing none. All those in favor say I. >> I. >> Post say no. Motion carried. Resolution F to authorize the establishment of accident insurance for students. >> So we just reinstituted this last year and I think it went over well with our um community members. I will tell you again this does not if an individual gets hurt. Uh this is not the first insurance that is taken.

061So the family insurance is the first. This is a second rider which means it picks up anything that's after that. And the overall premium is roughly around I think 14 15,000. Um, to me it's money well spent um to help our families because they're under our care, athletics, on field trips, etc. >> How often is that needed historically? >> Uh, I don't we just reinstitute. It was here a while ago I heard and then there was a while where it was out and I've always had it where I was. I always thought it was a good thing and so we looked into it and the board passed it. Um I would say it's only used a handful of times uh per year, but those handful of times can add up very quickly to our local

062families. And again, they're under our care. It's not like they're at home. And so there's a liability piece to that, too. >> Um so to me, in my opinion, it's it's money well spent. >> Yeah, I was just curious. When I was the nurse, >> it's one of those like self insurance where we can set aside funds for it and cover ourselves reasonably enough. But >> when I was the nurse, I I turned the form over to them every time there was a problem, but I never heard back how often they actually followed through with filling because we just had to do the form of them if they want to. >> We can follow if you if you just be curious to see. >> Anybody interested in proposing for resolution? Yeah. >> I uh move

063to approve a resolution. Second Jordan will second. Okay. >> All right. Any further discussion? Hearing none. Those in favor say I. >> I. Say no. Motion carried. Resolution B or G is to authorize the board of education to set the date of the 2026 annual school district meeting for Monday, September 28th, 2026 at 6 p.m. at a location determined by the board of education and the administrative staff. >> So, um just wanted to clarify um it used to be in August around here. I moved it to September. And the reason I did that is because we're constantly getting updated numbers. And if you look at some districts like St. uh Spring Valley, St. Croy Central, they have their annual meetings in July, which doesn't tell you anything. I'd rather have the information so that it

064when the community adopts there's not too much change and so this is the latest that we could basically have this meeting uh for the community um to give you the most updated information. So again, I just want to do some context. When you hear some districts have theirs in July or August, why are we having ours in September? That's why >> we used to go in July, then we put it to August to give us that little bit a little bit later. Is there any like concern like if half of the board couldn't make it that we would have to push it out another week or anything like that kind of delay with like like what you have to do in October for the other one? You said you know two of us have to

065be >> the annual meeting. >> Yeah. >> No, I don't even we don't even need you guys. Okay. >> Um to have >> you said it was the latest you could possibly do it and that won't matter at all. >> No, >> I mean you kind of need us tonight cuz we're the community. So that's not true. I guess I would be making motions to myself and uh I mean there there are ways and you kind of protect but yes um if you can't make it it's not like the October where you need 2/3 and if the board isn't here we'd have to cancel that portion and have another meeting and there's there's statutoily there's a couple of those items where you have to have twothirds majority and the budget the annual meeting. There is

066not a requirement for >> I'll make a motion to approve resolution G. >> Second. >> And second by Steve. Is there any further questions or discussion? Hearing none. All those in favor say I. >> I. >> Post say no. All right. What business? Right. or we wanted to read the meeting minutes of the meeting at this time. >> We'll read them. Before we do, um I wanted to again so you guys are fresh in your head. Um Deb has those numbers on 38 and 39. >> So our current balances after the end of capital are going to be on the big one which we took out in March of 2013. the original or excuse me the fund 38 was $995,000 and I wanted to grab the debt schedule because we're only pay we're only paying

067like something,000 it's not going to be paid off in 2033 and the current balance is 475,000 at the end of this year um so the debt schedule we just keep making those little payments payments low payments the other one uh 39 we took that out for 9,240,000 on June 1st of 2015 15 and that one we are making a little bit more substantial principal payments on about a half a million. Um the current balance on that one is 5,555,000 but pay it off at that amount it's not going to be paid off till 2035 paying it off at that much per year. And if anybody wants to see the debt schedules I've got the payment on the screen but I've got the is the detail which is how much principal and interest were paid each

068year. I wanted to grab this one because it really shows you how long that one for 995,000 is drawn out. >> So with doubling the payments then you didn't add that in there as a payoff of 2033. >> Well, it just depends. You know, those are things that we need to think about. Um what I will tell you is that again I just I don't make I don't feel comfortable making a recommendation now because I want you to go through the audit. I think what you will see is that by underspending a million two years ago where our fund balance is if we had flexibility with 38 which we don't we could get creative and address a variety of things without going to a a bond referendum. We're just not there. So again, I think

069we can get um there has to be some discussion on what that looks like. Um how can we maneuver? Um I wish we had more flexibility with 38 because that is a tool. That's why it's there. Um the fact that you uh approved a referendum and for good reasons, science um science classrooms and some other things in 2015, they needed to be addressed. So, um, again, I just wanted you to hear those numbers. Um, but you can tell how far out these bonds um are going to mature. There are some things that we're working on in terms of um the call dates and we'll work with a bar on that to get a lower interest rate and that obviously depends upon the feds. Um we'll be constantly looking at that. Um in our previous district

070we oftentimes save millions of dollars in that regard um just because of the call dates and so on. So we'll have more discussion on that because right now it's annual meeting. But again there are some good things but there are also some things that um we need to address. So, we do have minutes ready. >> Yeah. >> Do you want to pull up your screen? >> So, what we're going to do is start new because she's really excited about this. Um, I'd rather have her do it uh and let Jody be a um focus on being a community member. >> Um, so what she's going to do is she's only going to read the action items. So, if you have any questions and then we're going to ask that you approve the minutes so that

071we don't have to come back um in a year. But this this is the new part where we're putting this right into board docs. >> Okay. The meeting was called to order at 6 pm. There were seven residents and six non-residents present. Uh there was election of a chairperson which was Dr. Lisa Kaiser. Let me click and read. Um there was a first by Chuck Drexler, a second by Steve. All were in favor with the exception of Scott. Um the minutes, the annual meeting minutes were approved from September 23rd, 2024. Motion was made by Chuck and seconded by Jody. All were in favor. Resolution A um for the tax levy was approved uh motion was made by Chuck, seconded by Scott. Resolution B. Um there was a motion made by Chuck and seconded by Jody.

072All were in favor. Resolution C was a second by Chuck or excuse me, first by Chuck and a second by Lisa. Resolution D, there is a motion made by Chuck and seconded by Scott. Resolution E, there was a motion made by Steve and seconded by Jordan. Resolution F, there's a motion by Chuck and seconded by Jordan. Resolution G, there was a motion made by Lisa and seconded by Steve. Um, we're looking to approve the minutes as read. any corre any any corrections or things that need to be stated differently in that appeared to be it followed my notes. >> Good. All right. So, I'll entertain a motion to approve the GCSD annual district meeting uh for September 22, 2025. >> All right. Motion is made by Jody M. Do I have a second? >> I'll

073second. >> Second by Chuck Dler. All those in favor say I. I. >> Post say no. Motion carried. And next I'll entertain a motion for adjournment. So move. Motion >> made by Chuck. Do I have a second? >> Second by Jordan. All those in favor say I. >> I. >> We are ajourned. [Music] >> Take a little tiny break. >> Yeah. If we can take five minutes and then we'll start the regular board meeting right uh after there's food over there. Um the board members [Music] together and >> we built a shed house Not always. >> I don't know if you know where my own Ruby is, but right right corner across from her. >> So, it's been nice. I haven't been over here for a while. So, >> yeah. >> We've been back for

074year and a half now. Last spring for like seven years. My sister's like two boys now. be around the house. >> They're fun. Don't get me wrong. You gota enjoy them. Don't let anybodyare for >> I haven't seen because I'm That's what Ty was saying. Yeah, like drone inspections or anything cool. I don't have a [Music] I know. Screw it up. Yeah, [Music] I'll get around you. [Music] No worries. No worries. Okay, I'll uh call the school board meeting for the school district to order. All right, roll call. All members are present except not here this evening. Um, item C is our board financial audit. >> That was me. >> Yes. >> Yeah. So, I guess I reviewed um not so long ago, Deb, when did I review them? All of the CISA contracts. There

075was some quarterly CISA contracts that came up. Um, those are kind of interesting. Good to get a little dashboard of those and kind of how CISAs support the district. Didn't seem like anything was funky there. Um, one thing we did talk about was kind of considering those audits having some of those recurring expenses and getting an idea of what our annual, you know, spend is to make sure they're kind of in in line as we start to see some of those actual CISA costs. Um, just to get an idea of the whole picture as well as kind of the the month spent in the museum. Other than that, that was about all we looked at. Some other random questions just to kind of get me a little more educated with the school board finance itself.

076>> Okay. Thank you. All right. Item D is the GCSD review of policy 0000. >> So this is at the request of the board last meeting. And so, um, as you saw in my correspondence, the overall policies are still in production. And so, um, we'll go into each meeting with, so next month will be the 1000s and so on. So, we, uh, through Nola cleaned up the zeros, uh, just so you guys could have an overview. It's not as daunting. Um, were there any questions on any of the policies that you saw? There was one that had a template for student involvement in the board that was kind of one of those check the boxes and I didn't see it really populated. Is is that something that >> uh that's what will uh clean it

077up. Do you remember which one? >> No, I just wrote notes and didn't write. >> I can go back and double check. It's not a big deal. >> And again, it's that's what actually that's if you saw that that that's kind of what the process is. Um so you have all these options and then you pick and choose. So because of where we are at um it's very rare that a district is is in this situation where you're changing all of them at once. Um but that is the checkpoint. Um and again we can readjust but it's a good idea. Um Jordan made that suggestion last meeting where in chunks um you could go through them. So next month it will be the thousands. Uh but the zeros is kind of the overall as the

078board and it's the overall foundation of our district. I took some other notes and I can send them out but a lot of them were around kind of our financial review process and you know we don't really have anything that guides our internal review of the budget monthly. Um, and one thing that I think would be helpful, not knowing school finance very well, is having a good guideline around that. Um, but then also in our external audit process, there's nothing that um, really drives us to cycle out our auditors to make sure we don't have the same auditor year in and year out. So, I think there's some opportunity there to make sure that we get variation in our budget audit practices, not not our internal audit. So to that point, um, yeah, there's typically,

079uh, I think we always did every three years. Um, and again, as a board, you have the ability to create, um, district specific policy, which drives certain things like you're talking about. Um, yes, in New Richmond, we had a three-year cycle. So we have we would put the audit out for bid and then we would get it um put it out for bid and sometimes we had the same um auditor. Sometimes we did a good practice. Uh some of the other things that you may be alluding to might be in our um overall handbook uh with internal but yes with external we can always create more or different policy um to help guide some of those things. Those are all. >> Okay. Anything else? Anybody else? >> Okay. Next is the approval of the agenda.

080I'll entertain a motion for the approval of the agenda. >> So move. >> Motion is made by Chuck. Do I have a second? >> Second by Steve. Any further discussion? Hearing none. All those in favor say I. >> I. I. >> Post say no. Motion carried. Next is our open forum time frame with our community. So you guys have is this where this is this is going to be at for these guys >> uh in consent. We'll we'll talk >> consent. >> Yep. >> Okay. I wasn't sure where you were. >> All right. >> Unless they want to speak right now. >> Do you want to speak now >> about a different manner? >> Nope. Okay. All right. Next, next up is our consent agenda and we have the items that are listed there. Um,

081is there any clarifications or questions in any of the areas or any items that would like to be pulled to the side for later discussion? >> I'm curious about item N. >> So, since we have guests uh in and that's why our guests are here, I would like to take the time. So um this is in consent is the approval of wrestling mat donation by Cody Bonti. Mr. Bonti and his family are here tonight uh to outline um this is not a small donation and uh I think the wrestling um community and the wrestling accolades over the years speak for themselves. Um the previous coach is actually our interim principal. Um so it speaks to the longevity of the program. We currently have uh one of our assistant coaches sitting here which I am going

082to go off script and and have him um because this was an idea that they came I want to outline here is the um what they're looking at and this is an overall wrestling and as you know we moved our wrestling room up to the mezy area to make room for the weight room uh that fulfills our community needs and with that um we've made some changes to that with padding and so on. Um what this will do will allow a cohesion uh in terms of mats. We had to kind of say um put some various mats out and and they did a great job and they can um take them down and so on, but this is what this would look like. Um I think the more um sizable piece is here's the cost

083of that and what's going to happen here is is that we're asking for approval tonight um which would then be uh donated to the school in this amount uh thanks to Mr. Bounty. So with your approval of the consent agenda that is the item there since they're sitting here is there any uh Mr. That's a very sizable donation. So, number one, we want to say thank you um for especially coming from a basketball coach to a wrestling. Thank you our kids and program. Um it's a huge um donation on your part and just like to say thank you. I don't know if you guys have any Mr. Miller, do you have anything as a one of our assistant coaches? No, I think it's great when a community member steps up and, you know, shows a

084little gratitude from where he came from, says it's kind of the ultimate thank you of, hey, thanks for what the sport gives me. Now, I'm going to get back to the sport. It's huge and it's going to make our program, our bu building our facility look much greater than what it does. It already looks pretty great, but now it's just another level higher. So, I'd like to say thank you to as well. if you I don't have a picture but um and the rest of the coaches and program did a great job of peacemealing different mats but u when you go back and you see this um I think it's going to speak volumes again um and again I think you could see by the price tag this is no um small donation uh which

085will help our program so Mr. Thank you. >> Very much. Incredible. >> I I'm I'm absolutely flabbergasted. It's very very generous and appreciated. Absolutely. Can't wait to get beat up by the boys on it. And we have a a proud mom and dad sitting in the audience, too. So again, thank you to the Bonti family for this generous donation and we appreciate the support. >> We'd love to have lots more community members just like you. I know we do, but even more. So, thank you. Thank you again. >> That's definitely >> Well, we program and the coaching, it made him what he is today. >> Yeah. be proud. >> That's great. >> I mean, isn't isn't that really the most important thing of what, you know, we strive to do here is, you know, make

086make grown-ups out of these kids. You know, it's one thing to make them into great wrestlers, which you do, but to make them into great human beings is the ultimate goal. So, >> yeah, wonderful job you two as well. Thank you. >> Definitely. All right. Okay. Are there any items on the consent agenda that need further clarification, discussion, or pulled for later review? >> I just want to outline a couple if I'm if that's okay. >> Sure. >> Um, a lot of them speak for themselves. I do want to outline the um, and we talked about it before, but the grant that Miss Spaith applied for, transition readiness grant of $80,000. um this is going to be quite u the undertaking but also um she's already taken steps of visiting area districts to get to

087uh in terms of ideas and budget and so on and we'll talk more about this and she will present to the board um this just starts the process so kudos to Aaron's faith and her ability to write this grant and bring it to Glenwood city um as it's going to certainly make a difference similar to what Mr. Bonti did tonight, make a difference with um a population of our students to help with job skills um and pay for a variety of things to give our students kind of a real world experience. And I won't uh let all the details come out um as she will present here in the near future, but again kudos to Miss Spaith. Um the other thing I just want to point out is obviously with the recent resignation. Um we

088needed to split up the position. So you are creating um and again I put a lot of stuff in the consent because we have a budget an annual meeting uh which took us a while but um part-time mechanic um and I just wanted to publicly state that for us to get this is not a full-time position. Um, and I don't even know if it's a part-time position. We actually put it as a hourly position. Um, just to understand what our fleet is, what requirements we need and so on. So, um, just understand for us that is the rationale behind it. Um, again, I think the rest uh speak for themselves unless you have any other questions. Actually, I had one more I wanted to um thank you to Jamie. Um this act 20 uh required

089literacy training. Please note that that was a requirement and our train our staff were trained and based on legislation we had to address and have a couple new teachers trained. So if you look at that recommendation, it outlines a stipen for their time that is above and beyond the regular classroom. I guess now. Is there any other questions? >> Okay. >> Any no questions? All right. I'll entertain a motion to approve the consent agenda. >> So move. >> Motion's made by Chuck. I have a second. >> Second by Steve. >> All those in favor say I. >> I. Post say no. Motion carried. Next up is business actions and items and a is the approval of the Tim Johnson legal council recommendation. >> All right, before we move on again, thank you By for coming

090tonight. Appreciate everything you did. >> Thank you very much. >> Thank you. >> Okay. Uh for this item, um this is a uh Couple things that I wanted to outline in this. Number one, I received a subpoena. And so, um, talking with the DA, Tim Johnson has not agreed to the plea agreement, which means we're going to trial, which is happening July 21 through the 23rd of this coming year. Uh with that, I do have a recommendation in terms of legal counsel. Um unfortunately, this is not a cheap item. Um but from a standpoint of going in because we are considered the victim in this case. Um I am recommending legal counsel be present along with myself and for the variety of reasons that are outlined there. Ultimately, it's your decision on that. Um I

091did outline um in this document what the cost would be roughly and so that's again a question that I would have so I put that on there. Is there any questions on the recommendation itself cover all pre-trial prep as well? Um, no. This would actually be only the trial. And at this point, again, you guys saw my communication. Um, it gets a little bit um interesting because at this point, I am the only one that is subpoenaed for prosecution. Um, but then there is a list of in former employees. Um, and then one current employee and that is Dr. Kaiser. um on the other side. And so uh we talked about how that would be in terms of representation and would she have access to legal counsel because and again she has no um decision

092on if she's subpoenaed by by Tim. Um so she would have the same right as far as pre-trial um discussions and so on. um I sent uh correspondence out to staff just because in any type of trial whether it's custody etc we want to make sure our staff are always prepared going into those situations. So to your question Mr. bars. No, that does not include pre-trial discussions. And I will say, you know, maybe the plea agreement will be taken right um prior and this might not be a cost, but if it is, I'd rather get it on the books for Trevor to make sure that he is prepared and it's on his schedule. Any further questions? So, I'll entertain a motion if anybody is so inclined. So, move >> motion's made by Steve. Do I

093have a second? >> I'll second. >> Second by Jordan. Again, any discussion. >> All those in favor say I. >> I. >> Oppose say no. Motion carried. B is the approval of a fund 80 bus purchase of 1222 and transferred to a fund 10 for audit correction. So we've talked about this quite a bit. Um long story short is it's reflected in this uh current school year. This is where a bus was inappropriately purchased by um Tim Johnson using fund 80 monies which you cannot do and to make the situation right. Uh, in terms of our books, um, Deb and I have worked with not only the audit firm, but also um, have had numerous conversations with DPI. And so with that, this signifies that for record purposes that the board is um, in favor

094um, and acknowledges this correction um, financially for the district. questions. >> So money that was spent out of fund 80 is now being transposed to where it should have been. >> But but the entry puts revenue back in fund 80. It's being recorded now. It's purchased from fund 80 to fund. Fun is buying it from 80. So there's really not any transaction being made per se like debt's giving me 20 bucks. Um the transactions are happening within the books to verify that it was a mistake should not have happened because it was inappropriate funds that purchased the bus. Now it puts it back in fund 10 where it should have been. And again, it's somewhat semantics, but it also is um so the books are proper and we can sit here in good faith and

095answer the questions that our books are where they need to be and we are purchasing items correctly using the correct cost. >> So will it show a a positive reflection of fund 80 then? >> Yes. >> It's just it's an internal transfer more, >> right? cuz it's all part of the general fund, right? >> Yeah, exactly. >> The one thing that needs to be taken into account is there's a depreciation and buses depreciate pretty um aggressively and I think they we have our own opinions on that, but um yeah, just understand those numbers because the next item I'm going to talk about is a purchase of a bus. So when you see the numbers in the books, understand there is depreciation taken. >> All right. So I'll entertain a motion for the approval of the

096uh bus fund 80 bus purchase to fund 10. >> I'll make a motion. Motion's made by Jody. Do I have a second? >> Second by Scott. Any further discussion or clarification? >> All those in favor say I. >> I. Post say no. Motion carried. Now is the uh lease first. >> So uh we talked about uh the need and I sat down with Ryan and bottom line uh we can probably live by one more year bus. By moving the bus that you just did allows us to not have that only used for activity. um which is a big help and it puts us into a fleet. We also had a bus that we just had to replace a solenoid over uh bus 12 and so he feels and I trust his opinion um that we

097would be able to live by um a more conservative approach would be to purchase a bus. Um my recommendation is that depending on how numbers shake out um if we feel that is a need um I would recommend that we actually go towards a bus lease which more districts are actually utilizing because they can't come up with the capital uh required to purchase. Um so there's nothing that you need to do. It's just a matter of I'm updating you now on where we're at. Um, if we can make it work, I would feel more comfortable uh leasing a bus. The question I believe Mr. Barts asked last time was what's the turnaround? If we were to purchase a bus tomorrow, we would have it here by December. Um, the other correspondence in there that you

098will see is buses are going to be going up. not significant, but you know what? 3,000 is sign significant enough. And so, um, again, from a conservative approach, which we did not put in the budget, so that would hold for the budget. Um, I just need some direction from the board based on what you feel. Um, unfortunately now, um, I'm more inclined to say I would like to see that approved, um, next month because of the fact, uh, our bus mechanic is no longer with us. And we have one individual that I'm meeting with tomorrow, but we don't have the door beaten down by individuals with that type of expertise. So, um, again, that's all the the facts. I guess I'll entertain any questions that you may have and then your thoughts. I just need

099some direction. >> Do we know what the the total difference of like total cost of ownership is between the two, you know, buy versus, you know, buy with depreciation factored in versus, you know, a three or five year lease? >> I, if you look at I I put in there the the quote. Um, I don't know the answer to that. Um it really comes down to um you know we're looking at a 71 passenger bus that is um gas and again I'm going off a recommendation of Ryan um who I have a lot of respect for. Um from a standpoint of bus sales this kind of talks about the month or excuse me the annual payment. Um and again more districts are going this route. um just because they find their fleets where they have

100to be kind of on an annual basis of or be like an over three years of trying to replace and because of the cost of the bus I mean it used to be it was 80 grand >> and now when you're talking 130,000 it's a little bit harder to come up with those funds so leasing is um a reasonable I think we can try it um and then if we don't like it and we see some drawbacks from it. Um but it would put another bus in our possession which we do have one that this is going to be the last year. Now is that worth it to say say 3,000? Yes, I would say because of the fact that Ryan is also not with us and we just don't have that filled at this

101time. Is there is there a leaning towards a gas or diesel? What do you recommend? >> Gas. Um so we cannot go to a 76 passenger because it doesn't fit in the bus bar. So it has to be a 71. Um the gas is more of a different drivers say different things. Um but the standard um or the industry now is leaning towards you know propane or gas um for a variety of reasons. And I know, you know, Chuck knows this with with his operation and business. Um, but even Ryan, um, just from the cold winters that we have here, diesels just provide so much of a hindrance. They're just harder. >> Well, with the and a lot of it is with the current emission statutes, diesels aren't reliable anymore. It used to be the

102strong, sturdy, reliable diesel. It's the opposite. system, >> dev systems, and the higher cost of maintenance takes three times as much oil when you change the oil on a diesel bus. Those kinds of things add up over the life of the bus. So, >> um, and yeah, the it used to be the gas engines were very poor and no power. Yeah, that's not true anymore. So, yeah. >> What is uh typical service life of a bus if you buy it? >> Well, if you look at the other um attachment there, the transportation inventory. Um I'll pull it up right here. You can see, you know, we have everything from >> 2000. >> So, looking at the buses on some of the inventory, we've got buses that are 20 years old. >> Yes. And they're still

103fine. >> Uh except for uh 11, right? >> And that is uh the one that um we just have had some problems with. But um I think it's a it's a combination of things. I think it becomes, you know, it's your mechanic and the ability to take care of things. Um um Brian is a Swiss Army knife. he was able to do a lot of different things and being a mechanical engineer um with the Navy and so on. Um I think he did a really good job of trying to get our buses and he would never he would he fix them ourselves instead of these massive bills of driving to Oaklair to these bus mechanics. Um I think yeah when you look at some of these uh like bus 9 um we we just have

104to start being on a proper rotation with that. And so again I'm looking at uh direction for next meeting. I do have a conference call with them tomorrow just to kind of give them an idea of where we're at. Um but you can see the price point is going to change based on tariffs um from what they've told us. >> Who um in leasing the bus did they assume all mechanical costs for that bus during the terminal lease? >> Uh no I do not believe so. Um, those are some questions cuz I have to fill out the the uh the credit process and so those are some of the questions that I have to ask. Um, basically, you know, we talked about this last time or a couple times and then try to put these

105numbers together. So, um, those are definitely some questions that I can ask. Is it similar like you have to do warranty on it and things like that? So, some of the warranties for a certain type. >> Yeah, general general mechanical things aren't covered. Um, but the higher end ones are, but I can get those in more detail. This is what you see is what he sent me. Boy has gone to a variety of uh leases in more recent time and they have a full-time transportation person. that's his only job. Ryan would agree. Um, you know, if you ask him, a full-time person here is not needed. Um, plus we're working on because of now we're working with possible maybe across the street with some of the mechanical oil changes and so on. Uh, you can't

106beat some of the prices that um, local businesses do. oil changes, for example. Um, I talked to a couple different trucking businesses and they can't even change oil at their with their own mechanic for what Mike's Auto Body can because of B and so forth. So >> there's a lot of discussions going on because of our situation, but from a plus standpoint, um, yes, I think again between tariffs and where our bus fleet is and where our job opening is, I think it would be in our best interest to lease. I think I I would recommend I get uh just a little bit more info on what that lease looks like >> and the requirements of us versus what they will take on >> and then try and finalize by next year, >> right? >>

107Yeah. Especially if we have the financial total cost of ownership too that what we gain out of depreciation when we purchase, right? because I think that overall may be purchasing more cost effective, right? >> Scott, what was your specific question? >> Um, >> mechanicals as auding some numbers over here on leasing versus owning and uh it's about four times more to lease than it is to own based on a 20ear service life of a vehicle. um if this were a temporary is this a temporary fix to get one new bus in the fleet for the next 3 years or so or is this something we're looking at long term? >> Both. Uh for me uh it is a temporary terms of to come up with a capital of 140,000 in this budget um for one

108bus is a is a stretch in my mind until we can really figure out a proper strategy on how we're going to replace them. Um I am taking the approach to that more districts are using this. Um, I don't know what resource you're on, but I'll get those details as far as what what is the cost of of leasing. Um, I do know that uh especially gas buses because they're fighting on do industry in terms of propane too um which is our different companies. So, they're trying to make themselves more pro or profitable but also accessible. So, I'll get the details and we'll uh we have a little bit of time here. Um but I want to make sure that again my goal is to always have these discussions two three times especially this amount

109of um money that's needed. >> Okay. >> So there's I there is no action. I just need >> just direction >> because if you just told me I don't want to hear even hear it then I don't put on the agenda for next month. I'm not hearing that. So >> okay, >> item D is the approval of the U contracted stone removal recommendation. >> So we um is anything showing up on yours? >> Yeah. >> Okay. So, we've talked about this um last end of last year and um basically I sat down with Harvest Hills. We reached out to a variety of of individuals and the only vendor that was willing to give us numbers was Harvest Hills. I met with them and so basically it comes down to three options. And just a reminder,

110the reason that we even had this discussion was we're at the point, if you look back on the transportation fleet, uh we either need to start investing in snow removal equipment or look at contracting. And I think it was pretty popular in terms of let's at least get the numbers and uh look at what contracting is. So in front of you is the contracting summary. and I try to put it um into one document. So it comes down to a seasonal of 50,000 and that is not budgeted. We also have a per push um price which basically is the equipment sits here and we pay the cost of that equipment um and then they do the work for us. Um I think one thing you need to consider too is that um it's manpower and

111person power to be able to operate this equipment and so on. So here are the prices about contracting and what I need direction on is again are we more comfortable investing in capital equipment for the district in terms of uh a new plow truck and I don't have that number. Um or we look at contracting for uh two years. They would not go to a one year, which I understand. Uh we do two years and then re-evaluate with where we're at. >> What are we using to plow with now? Just a regular truck. We have a bobcat, I assume. >> Uh yeah, we we don't have a bobcat. We have kind of a UTV. And >> usually when it comes to uh again an individual, I think a lot of people have kind of just

112stepped it up. Uh we've had people that are not necessarily supervisor of buildings and grounds. And I remember one of my Saturdays last year was I was just plowing during a tournament. Um it gets to the point where again that truck is ready to go. And I think those of you that have seen it um know what I'm talking about. um from a standpoint of unpredictable winters, you know, if you look at the farmer's almanac, which people used to live by. Um I actually always look at it, but there's supposed to be a lot of snow this year and we run into situations where we hardly get any snow. So I I think the seasonal part um is a little stretch. Um and again they're looking at a minimum of two years and based on

113our last conversation the board wanted to see numbers of contracting which they do a variety of business uh here in town. And then the other side of that is yeah at some point maybe in the middle of winter we could break down and needed to invest in some capital. And I'm I I again I don't know but I'm guessing a truck of that stature is not cheap 350 at with a new I don't know we could probably use the same plow the plow seems to be good but it's I think it's seen its better days with some of the electrical piece but um I think the other factor to keep in mind is the level of even before I got here, I think there was quite an re revolving door of custodial workers and so

114you the chance of being down like last year it was very rare that we actually had all positions hired and then when you start taking away from that workforce to plow snow, it just adds another layer of of part of the building not being clean. And so again, um, you can always make reverse decisions to go two years from this standpoint and see where we're at. I don't think it's a bad investment. Um, especially if we're looking at trying to get our books still figured out >> for the seasonal, you're saying? I'm I'm saying that >> or just in general push >> the per push. >> I think that gives you a little bit of flexibility um because we still have a running truck that we can still do. Uh we are interviewing two for

115sure. Uh we invited three to interview for Ryan's position this Thursday and we have a couple I think quality individuals that will interview. But again, when you when you take the totality of this information, um I definitely uh think the period is probably a wiser solution for us at this point. >> So basically, you're saying we try to cover what we can with the truck and then pay per push if it's to a point where we couldn't. >> Well, it's it's knowing that the the truck is ready to go. And so again, if you look at it, the per push, a lot of the capital in that is having the equipment here on site and that's what they're charging us and then the per push. So again, could we lease that equipment and have somebody

116run it? Probably. But I can't tell you at this time are we going to have an individual to the ability of Ryan? I understand. >> And I we use we use Harvest Hill for ours and he's there always on time way before time. Like I never have had an issue where it hasn't been plowed. >> I checked cuz Doc, you have it. You have it. Um I checked with other um and they're they're good. >> They're very good. They're great workers. I guess for me is it's just I like I was looking at a 2-year-old truck one ton big long box under for under 50 >> for how many? >> Under 50. So I I'm like you know I'm like geez 50 I could you can buy a truck you can buy a couple year

117old truck for that and that's a one ton. >> Yeah. So I for me I'm like I love these guys because they're they're excellent workers and they're they're there um before we're at work and I'm at work at 7 in the morning. So they've got our sidewalk and stuff cleaned off. >> Yeah, I would actually advise against the seasonal. I think that's too much in my opinion. But the the per push, you know, 21,000 for the equipment and then the, you know, what would you charge if custodial was to do it and the time and commitment and that's what I'm taking into account. And so again, you know, do we have somebody on staff currently without Ryan that could run that type of equipment? No, >> we don't. Um >> that's why you're bought part

118time in the winter. >> So again the similar to the bus discussion I think there's a different circumstance right now. Um and I again I don't have it over but >> we've been talking about this and for just from a planning standpoint I do need a a decision. Well, it seems like based on the numbers that I've been looking at with the per push, um the the seasonal is just so far outside the norm that it's not even considerable since. They say it's based on 33 to 35 incidents, and we haven't even had that many incidents in the past 5 years, let alone one year. So, the per push financially makes sense. And we do it for two years. uh it gives us it it it it moves it down the down the field a

119little bit and we can we can make decisions then based on what the market looks like as far as vehicles because like Dr. Lisa said vehicles are extremely expensive. But I think one of the biggest things that we've run into so far has been um the people, you know, who is doing it. Um like I stated in another meeting, I don't think the superintendent should ever be out plowing snow unless you really really want to. Um, you know, it's great that you did, but I think your duties are more important on the strategic side rather than the tactical. So, um, >> that instance was just because I'm the head basketball coach. We had a tournament here and it was coming down and we held a tournament. So, >> sure, >> I wasn't watching my kid

120at the time, but I would agree. And, and to Scott's point, they he had the number right, um, which is what they told us. Ryan's number is more of like 20 to 25 instances of snow in the last two years uh for a data purposes. So I would agree the 50 is not even to me it's not even considerable but per bush for everything Scott stated um that would be what my recommendation would be. And if you want to go and see the truck, I can show. It's a >> I drove it. It's rough. >> I know what it looks. >> Yeah. And that's seven acres is a lot of asphalt. >> It is. >> And that's that's a lot of snow. So I mean that's and and not knowing again I again I we

121have a major thank you to Ryan McY for his four years. Um it's going to be tough to replace it. He was just we were very lucky. Um so to get somebody of his ability um it's going to be if we luck out again that's going to be great, >> you know, and and I I guess kind of where I'm landing personally is I'm okay with this. It's I think we could probably do it cheaper ourselves if we had the right equipment and the right people, which we don't. So, like for example, the next time we need to get a new tractor, we get one that is capable of having a bigger pusher on it to blow out snow or something or things like that. Um, but those aren't happening right now. So, this is

122an okay plan for me uh interum and then to be revisited in a couple years. I think it's a Scotty and we're pushing it down the road just because again we didn't we don't have a proper plan in place. You know, it's very similar to computers, uh, asphalt, roofs. We will have a plan in place of when do we replace these vehicles. Just last year, we had to replace two 16 passenger vehicles because they were illegal. You know, those are things that it's just going to take time to build that proper plan. This at least gives us some flexibility to do that. Let's just hope we don't get the 53 in we had like three years more like two years. >> Yeah, we'll ask two years it'll be fine. >> All right. Um, so is

123everybody okay moving forward and looking at option one, the per push scenario is what I what I'm hearing correct? >> Okay. All right. And sorry. Um, one thing that I want to make sure is um, >> outline is per push means per storm. >> Um, it it's it's not, you know, he's not going to sit here and be like, well, it's 24 hours. We're going to try. He's like, it's a it's a storm. And sometimes we get those day and a half storms and >> a couple times >> to Jod's, you know, acknowledgement. Yeah. They they they do a great job with customer service. So I just wanted to >> Okay. So I'll entertain a mo motion to approve the contract to snow removal with option one on the per push basis. >> So move

124second. >> Motion's made by Steve and second by Scott. Any further discussion? Hearing none. All those in favor say I. >> Post say no. Motion carries. All right, I have our communication here. Uh, Bloodwood City School District, thank you for letting us host our Miss Rodeo Wisconsin pageant fashion show in your gym auditorium on Saturday. We had a great afternoon of fun and dancing. It was nice to have a change of scenery for the fashion show. And this was signed by Miss Rodeo Wisconsin pageant with a bunch of signatures on there and says, "Also, thank you for letting us read to the summer child care program." [Music] All right. Next, we have our scheduled meetings. Now, next month is the the facility one, you said, correct? And we're starting at 5:30 with that. >> Yep.

125So if you look at the calendar, um >> that's on the 13th. >> So our next meeting is on the 13th and uh typically we started off by taking a tour. However, that's when I have CISAT 10 coming and it will be just me and the board. Um I would have had Ryan, but he's not here. Um, but CISA 10 is going to start the evening off and present the audit, the full audit to you at that time. >> Okay. And then we have the WSB regionals. >> So, just a a quick I sent out a reminder. Um, the regionals are there and again, if you're interested, just let us know. We'll get you a school vehicle and you can take it. Um, the other one is the WSB. If you plan to go, please

126let us know. Um, however, >> you're not gonna be there. >> I'm not gonna be I wouldn't have been there anyway because um I been coaching. Uh, number two, I'm going to be at the trial um at that time. So, keep that in mind. M >> um I am going to send an administrator in my place because it's a great opportunity and Miss Schaefer and I have yet to have that discussion works in her calendar. Um but uh we sent Miss Faith last year and she was your tour guide. Uh this is my last year of coaching so I will be done doing that and I'll be able to go. But um obviously the a bigger wrinkle is the trial if you have interest in that. >> All right. >> Oh, I'm sorry. And if

127you do, we need to know. We need to know for um hotel um not necessarily you have to commit to going, but the hotels really fill up fast. And we have >> we have six rooms. So, if you are a for sure no, please let us know and we'll cancel those rooms to get them back into uh the mix for other districts. And you don't have to let us know now, just tomorrow or send us an email or text. >> Okay, I'll entertain a motion for adjournment of the meeting. >> I have Chuck. Do I have a second? >> Second. Second by Scott. All those in favor >> I do tonight about 3 to 5 minutes.