07/17/2025 School Board Work Session

001here. I know why it was there. They just It was cost saving. [Music] in Indianapolis. Yeah. [Music] >> All right. All right. Let's call the school board meeting for the school district to order. Uh roll call. All members present Joey. Has anybody heard from Joey? >> Yeah, she let me know um when I sent out the agenda. She was her partner was gone um on vacation so she had to cover her >> her business if there was an emergency. >> All right. Uh next up is the approval of the agenda. So I'll enter a motion approving approval of the agenda. >> Motion secondary second by Scott. >> Any further questions or discussions? Hearing none. All those in favor say I. I. I'll say no. Motion carried. Next up is our business and action items. Uh

002item A is the GCSD policy and procedure update from >> Okay. Uh good evening everyone. Um with this I wanted to give you another heads up um that these have now baseline wise have now been completed. Um this is uh quite the undertaking in less than a year uh but we able to uh to get it out. So how we're going to proceed is uh number one if you go into board docs you will see um your policy piece uh over here. Um so if you click on that and you get to the point where this dropdown you have district policy then you have the templates. So this is our existing policy um in this format um the new format and the comprehensive policy is going to look like this. And so basically if you

003click into each one of these, this is the resolution that is going to come to you in August. So um based on policy, based on what Glenwood has done, and it's pretty typical, especially when it's a a first or CS, a new policy, there'll be two readings. Um if there's just some grammar changes, we usually just take those. If it's a refurbished policy, it usually takes one reading. In this case, um this is a whole new ball game. Um because this is where you basically are adopting a whole new set of policies um that are up to date um and so forth. So this is the resolution that will be after the second reading which will be in August. The first reading will be next Monday uh the 28th where you will just be asked

004to approve. Now, do I expect you um to go through each one of these policies? Uh you're more than welcome to um but it's one of those where uh you're looking at hours and hours of read. So I would uh maybe if you want to pick and choose and just kind of do a very similar to what we do with an audit and just kind of look through. Um one of the things that I will tell you is yeah this was done um this is my third time doing this. I did it in Braay Farm. I did it in New Richmond and then here um there might be policy that you don't agree with or individually you might not agree with and that's fine. My job was to get to a baseline to cover our

005butts as a district in terms of, you know, up-to-date legislative policy, um, procedures, um, acts, you name it. Um, so as you go through, if there are policies that are you are you guys not seeing them? I can't get it. >> I he need to make sure So let's just you guys click in because if you're not getting access then Christa has to make some changes on your access >> policies. >> So if you go to policy and you go to active what what shows up >> because the current policies should show up. Oh, are you under? >> Oh, should we be under active? >> Try active. >> Okay. What you need to show over here is where it says this direct. >> There they are. >> And then the little drop down to the

006side. Is there a little trunk? [Music] >> So, um >> I have a little >> through those. You're going to basically, and they should be in draft, which it sounds like they are now for you. Um there everything is there um from the zeros which is board all the way up to the 9000s. Um so again uh however you want to approach it because you're going to be asked to approve all of them at once. That will be the first reading in uh next Monday and then August will be the second reading and then this next action step would be the resolution. And then we basically have our policies um live and then we go from there in terms of updates that come up, policies you may have seen, you want to you know have

007a discussion change etc. So any questions on that? The other piece to this is I will have by the August meeting I will have the employee handbook done. Um that's another um one that has been really non-existent for us. Um it's going to have everything in one document and um I'm working on that right now making sure it has everything that we need in it. uh you will see all handbooks from elementary to middle school, high school to the employee handbook to the athletic handbook etc. uh in August here. Any questions? Okay. Just in the past, you know, as you've implemented policy like this, how have your other boards gone through and reviewed? I mean, obviously, we're not going to all read all 9,000 sections. Are we going like do we want to divvy up

008and have some people kind of review or keep like a log of like you say we're not all going to have to agree but are there policy that as we review and we have questions we want to keep a log of so that maybe in some of these working sessions in the future we can kind of review if there's some maybe district specifics or things we want to do. >> Yeah. No. And I think um when we have those work sessions, we can always have a policy or we can even have a policy section in a regular board meeting and say, you know, as they come up. Um no, I when I've done this in other districts, it's um you know, as the policies come up because you you basically see it maybe when something

009comes up, you know, I work within it every day. Um, so again, if you see something, we could do it a couple different ways. You can talk to me, call me and say, "Hey, here what what is this? How does this work?" We can put a policy um section uh in the agenda and it's just there and then you can bring it up at that point because if we're going to talk about it at the board meeting, we have to have it on the agenda. Um the other part would be um the old school policy is where boards used to do all of this and they spend hours and hours and hours. That is why we hire but obviously there's going to be revisions that are just what you said or district specific things that

010are unique to Glenwood because we have XYZ or whatever the case may be. So there's a variety of ways that you can approach it. We used to go through the sections, you know, >> paper. >> Will you guys let me know kind of how you would like to, you know, in terms of the review and and go through it or however you would like to proceed. Any questions on policy or procedures? Okay. >> There's no specific action on this. That would be >> I just wanted to make sure that you had time uh to look through it and kind of do however you'd like to approach it. >> All right. So next up is we're going to have the approval of the coin in middle school principal superintendent. >> Um so as we uh we

011know for the last uh roughly it was a very quick turnaround um I can say and hopefully you've had a chance to read the recommendation. Um I'm really excited. I I really am. I think uh this is going to be providing us an opportunity to take a next step that I don't know if we would have had >> I wanted to say thank you to Miss Burch. Um she came into a difficult situation from what I hear especially if the principal is being paid not to be here. Um that says a lot. Um and so for her um filled in many voids, uh that were here. Um when it came down to this process, uh time was of the essence and I can tell you that Mr. Naris was offered two other roles just in

012the last uh two weeks also. Uh one was at the the Spooner district in the same capacity. Um he turned that down. he was just approached um just last week again with another opportunity. Um the reason I'm bringing the this type of format and I again have vetted it in many different ways and when I look at the deficiencies that we have at that level um I think we get the best of both worlds. Um similar to like a superintendent superintendent always have probably strengths and weaknesses just like all of us. Uh when you look at the strengths of Reggie Naris and you look at the strengths of Dr. Curtis, you truly get to kind of the ideal principle of what you're looking for. Mr. Naris would be the first to acknowledge, you know, I'm

013not strong in curriculum. Um and Dr. Curtis would say, I'm not strong um and have the experiences that Mr. Naris has, especially with discipline. And so when you look at, you know, those summaries, I think it's self-explanatory, but um I think we get the best of both worlds. In terms of uh the interview process I shared with you, we went basically through a 2 and 1/2 hour interview. Um covered a lot of different things. Um just because this is unique position, but also the timing of everything. So, I'll just open it up to questions uh just because this isn't necessarily a normal process. Um but overall, I feel very good about where we're at and who they are as individuals and what they can offer to our district. >> Are there any decisions or activities

014on a dayto day where you're concerned about um like slowing down the decision making process if you know if we're going, you know, we want to make sure we're aligned, right? And all obviously you open anyway, but >> ownership. >> Yeah. Anything that Yeah. conflict when you think about that, >> it's not going to be I mean I think the obviously when there's two people versus one, there's the chain, the communication. Um but these two individuals with their professionalism and their experience, um I worry much less about it. Um Mr. Nardis when you when you look at his tenure, how long he was in Cumberland and what you know he has experienced and I think some of you know him. Um he is uh I just think he's going to bring something that we haven't

015seen here for a while. Um or if from what I'm hearing for >> decades. >> Yeah. >> Decades. Um and and again I can't his name has come up quite a bit in terms of because I've been very open with staff if they come in and ask and so forth um and just say it's in process and then I did reference checks and I haven't heard anything negative. I mean he left here uh in a manner where he did everything he was engaged he he will go to the nth degree uh to be here for the kids. So I think from that standpoint, yeah, there is going to be probably some hiccups that will happen normally. Um, but I feel really good in terms of let's really focus on the process starting in January, February

016and get the right person here for the long term. Um, I think the number of candidates in the Ellsworth um, job situation speaks volumes. Um, you know, you should have 18 to 20. Um, And when you get to the standpoint of vetting the process, you know, whatever the board decides, um, you know, because typically in an administrator standpoint, you do include, you know, whether it's community, etc. I think we had a pretty good solid process with a genius hire, and I think we um really got a good individual. So, we want to kind of mirror that process, but overall, yeah, I feel good in terms of how they they've never worked together. Um but they they hit it off pretty well. Um but both of the consent professional so I think uh again we're going

017to be in uh a situation where even Dr. Curtis can take us to that next level in terms of curriculum and professional development at high school um that we again haven't seen. >> How do you work your like your uh admin meetings that you generally do? How are you thinking about doing that? >> We're gonna I'm going to mix them up. I'm gonna go every other week. We'll have a basically a different day. Um so one week we'll have where Richie will be in there, the next week we'll have Sue in there. Okay. >> And just flip-flop that way. Um the the in the hard part about and why we went this route too is I don't know if you're familiar with the annuity process at the state level. So, if you're a a public

018official or public entity, the annuity requires you. Um, and by the way, I completely I've been fighting this for years. Um, I completely disagree with it. Um, it it happens with law enforcement, it happens with um, school educators, anybody in the public sector. So they put a requirement on that you could only work for the same entity for 880 hours which basically would equate to 111 days and um they're so-called they just said well it's double dipping. It's not double dipping. They earn their pension. what so whatever they make on top of that and again I don't want to get political but this has been um a fight for us because we talk about quality staff and we talk about positions that stay unfilled in school districts or even law enforcement will you have a

019a perfect opportunity take that annuity away and you'll have retired individuals that will fill those voids yet legislators don't look at that the IRS has not changed it. And so with Richie, we have to stay within that AD. With Sue, because of when she retired, she was grandfathered in um or grandmother, however you want to say that. And so um she doesn't fall under that stipulation. So again, we couldn't have Richie. Um actually I think of that we could uh there's an individual that has started his own firm that basically has gone done a a roundabout with the annuity um but he charges a 12% fee. So, if we get to the point, and I've already talked to to Richie about this, if we go over um the threshold of 111, we will then partner

020with this entity and then the 12% will come right off of that per day. So, it's not a extra expense uh for the district. >> So, he's been employed by like a consultancy or something like that. >> Yeah. So um again this is uh you know is it so-called normal or what you're used to? No. Um but I feel like this and I' I've vetted it through a variety of of my colleagues and just said, you know, here's where we're at and here's what we're thinking and a lot of positive um especially again when you look at the individuals. So um again, I'm not saying it's going to be perfect because otherwise people everybody would do this. Um but um I think it's it's it's going to be a great year and based on the

021circumstances I think we have two quality individuals that are going to help us immensely. >> So when um I know you'll figure this out but just daytoday stuff if if there's a discipline issue on a day when Mr. artist that's not here. Do you foresee them still going to sue or are they going to come to you even? >> They're going to go to sue. >> They're still >> um I can say um there was a staff member that stopped um that we talked with in our scheduling meeting and they said um I won't say names, but they're like SS talked this middle school girl off the ledge. and we were just shocked because all of us were striking out. >> Um so it's it's not like you know Sue did our elementary um Sue

022has filled this void for me and in enrichment. Um she did that as a long term because we uh had an individual that longtime principal did some things he shouldn't have. Um, so he was gone and she filled I would say probably five months, four months >> and and on the other side of this PL day we will definitely have Sue here. That's a day where she's not. >> Yep. >> Yeah. The only time that you know and again as as things come up we'll you know adjust and see how things go and reevaluate and again um it's it's not ideal. Um but in the same regard it's again when I look at the deficiencies that we have um I think both of them can bring quite a few things that we may not have

023seen as a fresh set of eyes. >> Absolutely. Will they be joining us at all? >> Yes. Yes. Um they are going to be joining um for board meetings. Okay. >> Um we're still working on all those details but yes they will be here so you can meet and hear from them directly too. Well, I think I was right in the wheelhouse when Ricky was here. >> So, he was my high school wrestling and football coach. Sure. The whole deal. I even went to his boyhood home for a wrestling tournament when I was in middle school. So, >> he was a family friend right down the road. So, I'm I'm incredibly excited. He was the first name that popped into my mind when he said that he wanted to do this. Like, oh boy, I

024hope he calls Richie and it all worked out, you know. Yeah, he's he's fabulous. He's absolutely he's top of the line. He's uh and and I think the the bonus to this is is that he looks at it as a full full circle type of thing where I started my career here >> and I I had those relationships and connections with these families and now I'm having their kids >> and he's looking at that and again he was offered the Spooner job the next day after we did an interview and he's I turned it down. I want to come here. So I again I think there's just a lot of positives within this situation. >> Yeah. I I I I am coming more and more confident with our choice that we decided to go here

025um with the interim. Um I really hope that we can find the right the right person >> allows us to retire. >> Yeah. Yeah. So, this is I don't want to just shoot from the hip and just hope for the best. You know, I think our kids deserve better than that. And I don't think anybody's getting a short trip with these two. I really don't think so. >> Do do you see us being, you know, being a little bit more selective, you know, in the interviewing application process that, you know, will we be in the same boat next year if we don't find the right candidate or do you have general? No, I I don't I you know, if you think of the typical hiring process for schools. Um, usually my timeline for the last

02614 years has been this. I will have a recommendation u for you in terms of you know like if we need extra staffing uh by the end of January and then we start posting in February. If the cream of the crop is, you know, if I'll give you this example, the Kofax Kofax superintendent resigned, you know, as of June 30th. They went interim. Again, it it's it's pretty common with teachers, with uh administration, you know, people are looking right around February, March. um when you're in July, most people don't want to create some dysfunction or the timing or move um depending on their family situation, etc. Um I have come to the realization, you know, Glenwood City, smaller school, there usually is a stepping stone. Um smaller schools get those individuals. Um but yeah, that's

027where the process try to find the right person. Um there's some people that have reached out that I'm really curious about for next year. Um so there has been a variety that have said, you know, if I if you don't consider me for the interim, please consider me for the full-time because I'm I'm ready. And that happened on four occasions um this past week. So I think there's people that are are seeing what we're doing and want to be a part of this team. So, >> yeah. Yeah. No, the the cupboard's not empty. Um, one of the individuals is a Yeah, he uh he would be a really good candidate to interview. So, there's definitely some individuals out there that are interested in applying for the full-time position. >> All right, any other questions? I

028was just going to ask a question to the board and maybe ask for an explanation. Are we at all um concerned at the cost to the district? >> It's going to be cheaper. Actually, it's not. Um I took if you looked at >> I must have did my math wrong. >> Well, I should it it is going to be cheaper minus FICA, but what I took was this is not above what Marcy would have. receipt. So, I took her salary, I took her insurance, and I took her um TSA. So, what we would have spent on, and again, um unless you tell me differently, um this is towards the higher end of a per day, per DM, um but you get what you pay for. And for me, uh this is not beyond the budget

029of what we would have had paid in Marcy. It's less days, which does put more, you know, on Aaron, myself, Jamie. Um, but in the same regard, I think some schools would approach this and say, "Yep, it's a money saver. Let's, you know, let's offer them 400. You're going to get what you pay for." Um, and to me, um, this is a quality, you know, we talked about the cost or the predium. They don't get any other benefits. if they're not here, they don't get paid, that type of thing. So, um it's not anything that wouldn't have been in budget already. >> At least we're not paying both or three people, you know, that's good. >> That's a good >> That's a That's a good goal to have. You know, it's a pretty good baseline.

030I would make a motion to approve the GCSD coin interum middle school high schools principal Curtis. >> All right. Do I have a second to that motion? >> I'll second. Any further discussion? Hearing none. All those in favor say I. >> I. Oppose say no. Motion carries. Next is the approval of GCSD school nutrition coordinator coordinator Melissa Poss. You missed one there, >> Dr. C. >> Oh, sorry. C, approval of professional staff. Sorry. >> All right. So, uh, with Marcy's, um, exit, uh, we basically approached it, um, and I covered a couple of the interviews. Uh, the one I already had meetings that day, so I wasn't able to get there. Um, but all three interviews I've been a part of or every interview that is recommended tonight. So, if you do have questions, let

031me know. Uh, this is the middle school uh, ELA 7th and eighth grade and Nicole Rich is a former Glenwood City teacher back in 2010 to 2012. Her maiden name is Munchow. >> Oh. and she was in the middle school um high school as a social studies teacher. And so um basically how this came about, we ran one set of interviews and the individual that was chosen we called references and references were not good. And so we went back to the table and um Nicole ended up moving back here uh from the UP and they moved to New Richmond and her name came up through u another teacher here and we just started talking and she sent in her application. Uh Jamie and I interviewed her this week on Tuesday and uh it was a

032quick turnaround. We're pretty surprised that she's actually still in the market. Um, I think she's going to be a great addition. Um, she definitely would have other opportunities. Um, so I think the Glenwood City connection is a is another big piece here. She does not have an ELA uh degree or a license, but we can do it from an emergency standpoint. I think this comes right back to the same discussion we just had. you know, you don't find quality teachers unless you get lucky um in the month of July towards the month the middle of to the end of July. So, um our plan is for her and it's kind of a nice succession because um she's going to be able to make a choice. And so, in terms of Nicole getting her here and

033seeing where this year goes, we'll decide after that. She does have background in ELA though. If you look at her resume and her letter of application, she did some online programming called AVID and that is more of a speech ELA focused. So uh and she's very well spoken, very professional, very much what uh we need uh in our middle school. So between Miss Sullivan and Miss Ranch here, um I think we've done um quite a bit. um again to address some deficiencies in that area. So other than that, is there any questions on Nicole? >> I'll entertaining a motion for for Nicole Rach. I think so. >> Reach motion was made by Chuck. Do I have a second? >> Second by Scott. Any further discussion? Hearing none. All those in favor say I. >> I.

034>> Oppose say no. Motion carried. >> All right. Now we can go on to the approval of the school nutrition coordinator. >> So we had this interview process um and it was before uh July 4th. So with the holiday uh we were trying to get a hold of references and it was extended a little bit. Uh Christa sat in along with Jody >> Boltz. >> Excuse me. Thank you. Bolts. Uh and we interviewed three total. Uh this individual, um Alyssa, she currently works in the department of corrections. uh she spent most of her career in the Nomi school district at the middle school leading the the middle school food service team of five and so we've had you know that she was the unanimous choice of the committee and checking on references both with the

035department of corrections but also with the former or the current director at Monomin school district um we think she's going to be a good fit um she kind of rose to the top. She very hard worker uh in terms of what she has in terms of experience. I think is going to also be uh say an asset to us. She also basically led the summer school um food service program in Monomony and so I think she brings that. Um thanks to again Krista and Jody for picking up the slack on that but we look we're looking to expand. So if you look at her contract, it equals out uh in and it's pro or excuse me, it's attached there. Uh you can see where the days are. And I just want to explain what that

036means. 225 days would basically start her in August, especially with her being new, and then take her through the end of June. Um July would be off and then we would start that over again. But we look to expand the summer school. We had I think it the number was,00 >> yeah I can't remember >> somewhere around 1100 students that participated in two week span so we're looking to expand that next year. So again recommendation to uh approve the list of thoughts >> and you were right we interviewed four not three >> four. Any further questions? Is there any chance she's got any experience with the new program? We we ordered the I think we're going to do a new school program, right, with the meals and >> Yeah. Yeah. Actually, that uh it's just

037going to she doesn't have experience in that specific program. Um but it's pretty I don't want to say it's the same. It's just like anything once you need some time to get in it. But when you have a program that you can just start to input things and then it spits out um menus and and then a planning I think it's just going to be an additional tool. So she seemed very um you know when when I talked to her references similar to what we kind of heard her work ethic is unbelievable. And um this is probably the one of the main points that really stuck out for me is um Monomia offers them to go to conferences and she was the only one within the entire food service area in Monomony that chose to

038go. So her willingness to be kind of that longterm learner stuck out. So yeah, I think she will be a good fit and uh we'll see where it goes from there. >> I'll make a motion to approve school administration coordinator Alysa Foss. >> All right. Is there a second to that motion? >> Motion by Jordan. >> Motion second. >> Yeah. [Music] said motion. >> Any further questions or discussion >> hearing? None. All those in favor say I. I. >> Oppose say no. Motion carried. Next is the 2526 Neil Price recommendation. >> Okay. Um I wanted to take some time and really explain this um so that we're all on the same page. Uh, number one, um, Chris put together this price history and then the area launch prices themselves. So, number one, if you look

039at our history, that will give you an idea of where we've been. Number two, if you look at area prices, uh, we're towards the top, especially with student prices, middle of the pack when it comes to breakfast, and we don't have a junior high different price. Uh, one of the things I wanted to point out is, and again, I'm still learning more facts about this, um, but you guys had a surplus not too long ago, >> and again, I don't want to be I want to be careful um because I was not part of those discussions, but it it wasn't handled well. And the reason I say that is is because if you click and this is the bear model which I'm going to talk about in our budget but if you go to fund

04050 and you go down um you're going to see that we are going to be in the red and we are in the red this year. the year that you had a surplus. Um there was a plan to do graphics, tables, and flooring. And what happened was the graphics to me, in my opinion, there there was things within the kitchen that needed to be addressed that that weren't. Um, when it came to the flooring, for example, um, nobody would have known this unless you tore it up, but once we got into the flooring, there was so much moisture um, under that slab that we had to put a moisture barrier down in excess. So, the next year was my first year, and that was to the tune of another, I would say, $14,000. So, that's

041not an easy um you know, miss or an easy decision knowing not knowing what's underneath that. The graphics, you know, it's not one of those things that were u needed, but certainly would decorate. And I think there was gra I know there was graphics done at the high school. The other graphics were going to be in the community. Um, there was this PO or this invoice about lunch tables and nobody knew where it was, where they ordered. We verified they weren't ordered and there was just no information. And part of it was is between when Tim was leaving and Marcy was in the mix. And I don't know, like I said, the details of it, but this is where the bear model is such a I would say quality tool. When you look at this

042um here's the deficit. Um and again, fund 50 we should not be taking. There's only one fund that we should have that actually um covers from fund 10 and that is fund 27 special education and pro like last year it was basically 1.2 million and that's a common theme and I'll talk about what that is. This is fun 50. So the 2324 the year that I walked into um the tables weren't ordered and the graphics were halted. I actually got out of that contract and we were still had to cover 131,000. Now, that's odd because of the fact that there was such a surplus that the D uh DPI requested that you spend it down. I can't tell you what happened. >> Yeah. I was like, wait a minute. There was like $150,000 we had

043we were told that we had a surplus and we can't have that because you had to have >> a percentage or something. This is another one situation where, you know, yeah, you you could spend money and do a forensic audit and see, but I have no idea. I I don't know what what happened here, what Ron was doing. No clue. And is it worth to dive into? It's done with. But when you take that, that basically spends down your fund balance to zero. So now you're looking at the next one and this year um right now and we got most everything in um the 2425 we're going to have to we budgeted a little bit differently um 61,000. Now, last year when I was asking Ron as far as the price, the meal prices, um,

044you know, he gave me the numbers. The recommendation was to not increase anything um because he gave me a number that was in the black. Well, obviously it wasn't. And this was before we really had the bear model, you know, working uh because you didn't have the bear model prior to that. So, long story short, uh projected uh for next year, we're at -45. Now, you can do what you want. Um but my recommendation is is when you start to see um number one, where we are with free and reduced. We are roughly about 32% here in this district, which is is pretty high. Uh the reason we were able to get food service for the summer is because one of your school levels reaches a 50%. At one point and Christa does those calculations

045and at some point this past fall we reach 50% in our elementary in our elementary. So that basically opens up a 5-year window for us to run summer food. Now in first calculations and we're not done auditing yet. Um, I think we made 15,000 this summer based on that 2 weeks of food service because the um um the reimbursement was so high. The reimbursement was much higher than what it is during the school year. And again, a lot of schools, that's how they kind of get into a a pretty good system in terms of making sure that they have the funds without raising the price. Um, based on all of that information, uh, is it good to have, you know, be in the red 45,000? No, it's not. and you certainly uh can go against

046my recommendation and and increase it, which again I wouldn't fault you for. I'm just thinking of our families right now. And number two, I don't trust Ron's numbers last year. And very similar to the uh process that we've gone through with our budget, I would like to see it another year so that we can really look to see because this is not an area that we have dope into when we look at staffing, when we look at hours, when we look at the reason why are we in the red. I certainly have not had any time to do this. And so when I take those two factors is why I'm recommending that we keep um the prices the same. Now again, um is that best practice? Well, absolutely not. You know, you're going to have

047a deficit. You know, you have the ability. DPI usually recommends 10% or excuse me, a 10-cent increase. When I look at this, our elementary kids, I mean, we're we're third from the top already. And when you look at our families and you look at our free and reduce, it's like, okay, what should we do? Now, the other part of this is the feds and the federal government right now, and I'll talk about this in our budget, but um you know, there may be some things that happen. Um there already has been some changes and um there's grant opportunities and things like that, but with the freeze at the federal level, we're going to lose 25,000 just with title funds because of what Trump's doing freezing 77 million at the state level. Can he do this

048with the food service? Yep. Because there are some federal funds that are attached to that. So, it's there it's not an easy decision. Um, but when I take everything into account, my recommendation is to continue with the same prices that we've had and then readjust. >> Is there anything to stay say that you can keep the student rate one level but change the adult size? >> Oh, yeah. Yeah, you can change any one of these categories to any price you want. Just looking on that last screen, you know, the it appeared that our adult level was down on a lower half or lower section or >> I did talk with Deb. >> We're mid up. >> I did talk with Deb. We it really wouldn't make a difference. We hardly have any adults that actually

049eat here. >> So, it it really, you know, most most staff bring their own lunch and do whatever they need. Um, so it's very few that actually eat. So it's it's not really going to make a difference, but we certainly can move the needle. So staff lunches, like for May, we sold $510. Staff breakfast uh was $12.50. >> So that's that was for March. April was $600 in sales for staff lunches. might as well just keep it. >> Does anybody want to increase or so if you go back to the bar model, what was it the total that we suspect that we lost for the year? >> Uh 61,000 roughly >> and that included the 15,000 we just made or excludes. >> Uh that does not include the 15,000 yet. We um we're still working

050because it's our first year. We're still making sure and auditing those final numbers. >> That put us on a trajectory of >> Y. >> Wouldn't that be on last year's though because it was in June? >> It will be, but I have not verified that 15 is going to come off that 61. >> I I think it might be important somewhat to point out um the ele I'm sure it was the elementary which was pretty reduced because that's where parents actually do that. But if 50% of the elementary families are being reduced, it's likely that it's close to 50% in the middle school high school as well and the parents I think just stop filing the paperwork when their kids get older. I could be wrong, but I I guess what I'm saying is is

051I think that that we are closer to 50% across the board, even though the numbers don't necessarily reflect that. And that could be um what I will tell you also is um one of the things that was um we've been working on the last couple weeks since Marcy's exit is the the schedule. The schedule should have been done and it wasn't. And so Jamie, Aaron, myself, and Jacob Mays have been sitting down uh a number of times going through the schedule, creating the schedule. uh and we made some tweaks and one of the tweaks um actually is a it's a concept that I used when I was a principal many many years ago. Um it's the same concept Richie Naris had in Cumberland and a variety of other schools like EPC and so forth. It's

052called grab and go. The concept is is that when you walk in from the bus, you have breakfast. And Jodie does a great job because she takes the food and actually brings it to concession stand and the kids walk off the bus and grab it. Um, grab and go is after first hour and it's going to be a 10-minute window where kids can go to the lunchroom and grab a breakfast bag. And again there's reimbursement, there's payment, there's etc. So there is going to be some ultimate revenue in that. So you're asking why what's the point of grab? Well, one year lunch for our high school is at one and actually this year it's 115 based on the schedule because we have one kitchen and 700 students. um that's late and we have kids snacking

053all the time. Um not to say that any of us probably didn't have snacks in our lockers when we were in high school, too. But when you think about when they get here, we start school at 8:00. You don't eat lunch until literally 1:15. Um that's a long time. And we try to move some numbers and our 4K eats at um 10:30. And so to really, you know, take all of those students, uh, we talked about basically any scenario we could even putting all middle school and high school in the same lunch period. We don't have enough seats. And so there's there's a variety of things that we have to look at future-wise, but the grab and go, my point is is that number one, we'll offer another opportunity for some revenue um which could

054affect that, you know, projected wise 45 at this point. >> I I I'm in favor of leaving where it is probably get a good handle on it. We don't actually we don't actually need a motion if we're going to keep it the same. Don, >> I would like a motion. >> You do want a motion for that >> and then just say these are the prices cuz Yeah, I I want >> the recommended prices for the it would just, you know, as printed, but here is your um Yes, I do need a motion to where the prices are going to stay the same because on the agenda um I did put no increase as a recommendation. and then you guys get to decide from there. >> Is everybody okay with the with the no increase?

055All right. So, I'll entertain a motion to accept the 2526 meal price recommendation with no increase. >> Motion made by Steve. Do I have a second? >> Second by Chuck. Any further discussion? If we did the summer program longer, we would assume we would get more revenue than the 15,000 because we did a shorter time frame. >> And we are as of right now, we're looking to do it at a minimum one month, the whole month of June next year. Um, and possibly um moving into some aspects of August. Okay. So yes, that would be more revenue, you know, between grab a go and summer for next year, which again, if it's in June, it would still count in this current fiscal year or this current school or school year or fiscal year. So yes,

056but we also have to, you know, it's my job to look through and say, okay, you know, what is it? Now, we know commodities went up and the prices increased substantially. So there's a lot of food service um departments in the state at school level that yeah probably are in the red because of commodities and how they increase. >> Any other clarifications or questions? >> So there's a motion and a second on the table. Hearing none. Uh all those in favor say I. >> I. Say no. Motion carried. Uh next is the approval of a high school middle school administrative assistant Tracy Albertson. So this was another one um that wasn't done. This was uh Casey Nosy's position and as you know Casey has moved into our business education department. Uh we went through the

057process and we are recommending Tracy Albertson. Um Tracy did a fantastic job in in the interview. uh she has students in the um school district and she has um a lot of experience at the county level and dealing with I would say I think she has a pretty uh interesting job. >> Yeah. >> Um and uh so she knows how to handle some of those parents and maybe come in hot. Um, but again, our recommendation, we think she'd be a great addition, Tracy, uh, for the middle school, high school, uh, administrative assistant position. >> Any questions? So, I'll entertain a motion for the approval of Tracy Elson for administrative assistant. >> So, move. >> Motion made by Steve. We have a second. >> Second by Derek. Any further discussion hearing? Hearing none. All those in

058favor say I. I. >> Post say no. Motion carried. Next is the approval of the library media specialist consultant. >> Yes. And so we did this last year. Um and unfortunately Glenwood has not been compliant for a number of years um since I believe uh Miss Booth which has been a long time. So last year uh we don't have a library media specialist on staff and so from a lensure standpoint we need to have that for 1202. Um Bonnie and and Angela actually work really well together and Bonnie is a retired library media specialist. We use her license for the 122 which satisfies it for the state level. And so we I am making the recommendation to hire her in the same position for this year. Any questions? Anybody like to make that motion? >>

059Motion made by Derek. Do I have a second? >> Second by Chuck. Again, any clarifying questions. Hearing none. All those in favor say I. >> Oppos say no. Motion carried. And next is the approval of the GCSD tank testers and type staff benefit. So we have had some issues uh keeping staff in this program and um as we have sit sat down uh one of the things that Beth has been unfortunately she's been not privy to the budget in her department or her program over the years which doesn't make any sense. Um, but it puts her at a disadvantage just to know how her program runs and what comes in, what comes out. Um, so Deb and I and her have been meeting and walking through what her budget is, what does it look like

060because it is through fund 80 and it should be an in and out. um which again uh for many years Beth has used her grants for supplies and then the school covers the salary and benefits. um we have run into and and again this isn't I think news to anyone um from a staffing standpoint we have uh shortages all over and so when we sit down and think about what are ways that we can adjust to make sure because when we don't have staff we can't um basically run the program. Uh, one of the things that we did in New Richmond, uh, we came up with a staff incentive. And when you get to a situation where you're talking about some of the wages, uh, that we're talking about, you have to have that indirect

061compensation. And so the recommendation is what we did in the Richmond um where if you are a Tiny Tots, Tiny Toppers, Hang Time staff member, you basically would get free um while you are working. Um 50% off if they send students and are not working. Um and then 50% off to other contracted staff or the district. So the what is the drawback of this? Obviously it's less revenue. Um but in our situation number one we have a we're still running numbers but we probably have about 800,000 in our fund balance for fund E and that's started out at 3 million. Uh and then we did a variety of those projects last year. So we have a very healthy fund balance. Well, last year, uh, Brian Johnston and myself basically took a shot in the dark,

062and Glenwood has been levying around 700,000, 6 to 700,000 in funding, which is a large amount. When you talked about like New Richmond, we levied 185,000 which also paid for our community education and SRO Hudson um they levy about 160,000 for their community education what Tim was doing and it was um it was an incorrect process and again that's directly from Bar. is my opinion. He was using the fund 80 levy as a mechanism to address the mill rate. That wasn't a correct process. And here's why. Fun 38 and fund 39, the football field should have been paid off by now. The referendum from 16. Nope. That that is legit. That probably should still go in 39. But um when you borrow 1 million and you don't have to go to referendum and you're still

063paying on that 15 years later, that's not good financial processes. So um what we're looking at is uh when we come back to fund um 80, we're looking at probably levying right around 300,000 again. And we actually I I would say it's it was a combination of 27 years of Brian Johnston um who was my finance director and us sitting down and we took what we had without seeing because Beth didn't know the budget. She didn't understand what was coming in, what was going out. And it wasn't her fault. It was because she was never given the data to look at. So with all of that said, uh when you tr try to keep this program going with proper staffing and staff that's not transient in terms of they just, you know, in and out

064if Beth is constantly doing interviews and so on. So with all that said, what I'm proposing is that we include some of these indirect compensation benefits to support this program. Is there any in district? I know a lot majority of them are probably in district and they're bringing their kids with anyways, but as they get out of the tiny tots, you know, is there any incentives to make sure those kids are staying enrolled as they're getting into school age care? No, but I think um you know that's one of the concepts as far as even when we talk about creating the birth to three if you can have your hands um with those families from basically infant and showing them and again the family gets to make the decision. Do they like the culture? Do

065they like you know is this a school that I want to keep my kids in? You know they have that flexibility now. So there's no incentive other than my kids are, you know, making friends, they're part of this community, they do XYZ, they know at, you know, this person or this family. Um, but no, in terms of financial, there is, but you know, this program does run through fifth grade. So basically what this is saying is that if you work within the tiny tiny top percent time staff and you're working you would get the free child care services. >> Correct. >> Okay. >> And then another district employee would get 50%. >> Correct. And do we think that is that because because I think what we're trying to say is we're addressing some retention issues

066with staffing. So are are we saying that we've concluded that some of the turnover is because of either pay or the cost of child care or we just think that this will help retain individuals? >> Both. Correct. Well, all of that in one. Um, this definitely will attract, this will retain, this will this has come up a number of times. Um, it is an incentive. You know, it's not when you look at I'll give you an example. What the budget is still preliminary, but my when I come to you with a preliminary budget, which next Monday, um, I'm not going to be here, but Deb is going to be here in my place. Um, and we won't have the preliminary budget to approve. Um, but she'll go through it because I want you to hear

067from her, too. Um, my proposal right in this budget is staff would get a 3% raise. Support staff would get a 4% raise. Uh, we are under um in terms of compensation comparisons, we need to address. We're not that far off. But in the same regard, when you look at where inflation is, when you look at where we are society wise, um those are harder, I would say, salaries or harder hourly pay. This again, I use the term indirect compensation similar to a professional staff number. If you look at what is going to bring you to Glenwood and um you know Richie Nardis, well, what would you what would bring you here? For him, it was the relationships that he built years ago. Uh Nikki Munchel or Rich, what was it? Well, when I was

068here, it just I don't know. It was such a great community and and our staff, we just felt very connected. um some of the the individuals and some that we hired tonight incentives like this um that exist. Can we have something that it doesn't necessarily affect because I'm making not twice, but I'm making X in my old job, but I'd rather be here with my kids, etc. So, can can you come up to $35 an hour? No, it's not even on our support staff pay scale. Well, then what can you do to get me closer to that number? What if we take away some of your child care costs? Well, yeah, that would make a difference. So, it is both. Um, with some of the people that have left, they've left for a variety of

069reasons, but again, when you think about how do you retain quality staff, you have to offer some of these. And we did this in the Richmond with with some good success. How does this compare with other school districts? >> This is the same um in terms of what we did in the Richmond. Um and again, I'm not saying that's the end all be all, but if you look at the program, I mean, we basically have 400 students within that program. Um and Rachel has done a tremendous job. Um, and it started when my first year um, and we built it from there. In terms of other breaks, I think it varies. I don't know from what Spring Valley or Hudson does. I didn't do any of that research, but um, from a standpoint of you

070could take these numbers and do with them whatever you want. If you don't aren't comfortable to 100% or 50%, you can change them. But this is where I would recommend >> and I'm assuming you saw success with the program nourishment which is why you're >> in the retention. >> Yeah. Because you think about again how do you uh how do you retain quality people? I mean you got you have to make it worth their while. And often times we get people that drive by a quick trip and say I can make $22 an hour according to that sign. >> Yes you can. But you're working weekends, you're working nights, you're working holidays. Um, you know, pick and choose. So again, these are I would say quality things to do and we have flexibility to do

071this. So to me, it's it's a it's an easier choice, but you guys get to make the final call. probably get to abstain from this, but I'll say that, you know, these benefits were a big incentive for my wife to join the district, right? I mean, >> and there was current benefits. Um, now we're up in them. There was a um and it wasn't written down anywhere. Um, I think it was half >> 50%. Yep. So now we're doubling the the workers and then offering it for other staff because again you you have to think about what is going to bring somebody to Glenn. You constantly have to ask yourself you know it's not like we have a a plethora of restaurants and night life and and all those other things. We have to figure

072out ways whether it's calendar you know the number one thing always is culture. Number two was calendar for professional staff. Um, you know, how how are staff treated? What what else? And I always call it indirect compensation. So, I think this just fits under that umbrella, >> especially with long-term, you know, wanting to build those those relationships and get draw those people to the district. You know, having those parent engaged teachers and district, you know, employees that are seeing that benefit, I think, is a big help. Right now there's uh literally four openings and and we I mean Beth is she's she's stretched very thin and and it's to the point where I'm trying to work with her where she can relieve some of those duties when you build a program. Uh, and I saw

073it where Rachel met with me on a monthly basis and then we had her meet with our finance director just as we built the program. But the the lead has to at some point release those duties dayto day and they have to oversee it especially when you're building it which that is what is doing. So u right now you know we were just talking we talked today earlier and we're going to talk again tomorrow. There's we have one on FMLA but there's three openings and so we have to do something >> and if we have staffing we continue to basically grow that program. That's was factor. >> Y >> I know there's been a lot of conversation from what I've heard with my inside source of potentially moving that program to the school so that

074we can save some rent cost there and then also use some of those tiny top resources. >> Yeah, that is a conversation we're having. Um, the downfall of that would be basically your cat. You would not be able to expand the program if the need rose in our community, which again, we can't do anything right now because we're under contract. So, we're going to take this year to really vet through that process. >> But either either way, we have to pay out the the rent till next >> correct. Next June. Yep. >> Next June. >> Yep. We just have to let them know by I think the contract says uh April March we don't want to continue that >> and the program is already capped off pretty much >> with current staff correct >> you

075know so when we make that decision it's a big decision because if we move it back here or we move it here with this new space and so on that's great it's under one roof But then it's capped for for good. We cannot take any more cuz we just don't have the room. >> Square footage. >> Yes. Yes. >> Which is I'm not saying is bad, you know, when you look at the community, but right now, you know, with the community needs that are out there. Um, yes, Beth could expand the program. We would just need to hire more staff, which at this point we have three openings. So again, we have to do things like this to start to entice. >> Sure. >> So I'll make a motion to approve the staff benefit for

076any cost. >> All right. Motion made by Chuck. Is there a second? >> Second it. >> Second by Derek. Any further questions? And you had an estimated cost >> of >> what it that that indirect benefit would cost the >> No, no, I I don't um No, I don't have that. We're still working on the budget just because it hasn't been done before. Um we are one of the main drivers is to really see what we levy and fund because we don't have a community education program, >> but this cost would come out of funding. >> Yes. >> Okay. >> Yes. which when you have a fund balance of close to 800,000, you have flexibility and you can't spend those funds as we know in so many other areas that we wish we could. >>

077All right. So, there's a motion and a second on the table. Other questions hearing? None. All those in favor say I. >> I. Those opposed and then are you seeing >> I am you got that two >> two. >> Okay. >> Yep. Thank you. >> So motion carries. >> Next up is the pit renovation project. >> So I wanted to ask the board um just because this is again um kind of where I'm coming from. So, if you look at uh these pictures, if you're familiar with the pit, um it is a true waste of space. Um for me, um it should be as simple as uh we lack professional development areas. I'll give you an example. Uh elementary doesn't even have a meeting space to hold their staff needs. um when you come here

078and that's kind of the current. We did make some changes to this which means we added some technology. Um but from a standpoint of if you number one this is not um current code we were grandfathered in. If you look at this this is literally you know probably 18 in. And number one, that's probably my biggest concern is is this door and we leave it locked, but in the same time there's people that unlock it and people come in here. The light switch is actually over here and you walk in and trust me, there's been kids um and people that have done it for they walk off it. So with that and the increased need for professional um development or professional learning spaces for staff um in and again um I'm just going to give

079you an example in Richmond we had these two um they were called forums a small forum was a a room similar to this except the steps were twice as wide and they had tables and it was a scaffolding so that when you're in there and it was a presentation and it held about 45 people. Then we had our large forum which was the same concept um that held about 130 people and when we had community presentations when we had small group presentations when we had all these different things that was the rooms that we used. So with that um I reached when just talking with W on different topics I said what is it as simple as filling this in recarboning because there's tears and so forth. Is it as simple as that? Well um

080the answer is yes and the county um and city inspector approved it. And so I'm asking the board what you would like to do. I'm getting cost right now, so I don't have that. But what we would do with these is um and I just had a meeting on Tuesday about this. They would actually fill in these insets with foam and then they would put a 4 inch concrete top. So the cost is actually going to be minimal. Um it's not just all concrete. And then we would recarpet it, which would probably be the bigger cost. And now we have square footage wise, it's at least um a thousand square feet, you know, with a classroom. So now we would have an area and we have tables that Mrs. Burch was um she was replacing

081one of our teachers rooms from tables to desks in the middle school. So, we already have tables and good tables um that we could put in there. And now we have another staff um or student um meeting spot right now. Um this space is rarely used for anything just because of the the setup itself. So, I'm just looking for the board. You know, I don't know if there's nostalgia related to this uh room. >> What are we going to call it? If we remove the pit, you can't call it the >> Yeah, we'll call it >> I think you still call it the pit. >> You have to. >> We can come up with something. But, um, it's something that I would I would highly recommend that we we do yet this summer. Uh, we

082can use some fund balance funds, but you know, when we talked, and I know the three board members weren't present for that, but when I first was hired, we did a a facility study. We looked at the wasted space which was right around 13,000. We had 12. Yeah. And this is on the list. And so again, um not that everything costs money and we know that. Um but in the same regard as we look at our spaces and try to update them, that's what we like to do. There's one thing about it, and I don't know what this adds to it, but there's a a mobile wall. >> Yep. >> I don't think that's ever been open. >> It has one. Okay. >> Because I watched my son's prek program. So, instead of in the

083gym, it was in here >> and they opened that. Um, but yeah, this is like Chuck said, this is a mobile wall that can be open and then it goes right into the library. >> Is there any reason to keep that? >> I would right now, yes. Um, and what I would say is like when Jamie, because Jamie would use this space, and I confirmed with her, she's like, I would use this for all of my staff meetings. And I said, "Well, the wall, like in what instances would you see us opening the wall?" Well, let's say we couldn't fit all the staff and we had paras and some other in her building tent. We could open that and then you could sit back here. Um Holly said she would use it because there's times

084where she can't use the gym and she needs a space. Uh what she did this year was she took the kids down to the weight room or the Hill Topper Wellness Center. Um so there definitely are those times where certain spaces are not available. Um if we put tables in there, if we have a small presentation from the county um or we have whatever I I know from time to time there are student presentations done in as well and they would still be able to use. >> Um you know I I think I remember the the idea was that kids could come and just sit on the tears and and make like a little we used to do plays and stuff on the steak. Maybe you did that, right? But um and I don't see

085any reason why you couldn't still kind of do some of that a lot of that stuff. >> I think the one thing I heard when you were kind of explaining, you know, some of the layout options is if we pull it in and then get risers, it kind of seems redundant, right? Like if we're going to fill it in flat and then put risers in there and utilize the space in a similar fashion. >> Oh no, I wouldn't say put risers in there. What I'm talking is is we would actually put tables in there >> and create space. >> We already with our 4K um programs and so on. Those are all done in the gym. So it's uh again trying to take and utilize our spaces in more efficient manner. if you were gonna

086give him enough. >> I'll know next week. Uh they were going to put together some pricing, but um I felt much better, you know, because that is a large square footage when they said foam and they've done it um Val from Wool said, "We've done this quite a bit. These were pretty common um in years ago." And he says, "We've filled in a lot and they came up with this foam concept." Otherwise, you're talking or you're taking I don't know if it's 20 yards of cement. Um, but instead it's a 4 inch top layer. So, again, it's I can get numbers, but I just wanted to talk through with you guys, you know, what the concept was. Um, and if it's something that you guys see of value. >> Oh, I see value. Definitely value.

087Makes a lot makes a lot of sense. >> Yeah. and anything that is needed for and I know you added a the screen in there. You know, I always think about this with the comments when when there's a meeting in there, you can't it's so difficult to hear, you know, if there's anything like that that you need, you know, >> well, some of the meetings that we had in our small forum was um Chief Alic would do a presentation and we had, you know, 15 people and yeah, instead of sitting at at the round tables in the commons plus now it's technology driven to plug again. Here's your presentation. And there just there's always those presentations that seem to come up. For me, it's more so like Jeanie. I mean, when you're elementary, like even

088in the elementary office now, with a change in the wall, she can actually meet with staff in one grade. She couldn't even meet with staff from one grade level um just because of the that set. Now, she has that conference room. um because of that flood. It's going to make a a big difference. Now, again, if we do something like this, getting them in there. Now, can teachers sit on their rear ends and sit in there? Absolutely. I mean, you you can do that, but most of the time, like we have, everybody's got a computer, everybody has writing thing. It's just it's just a professional setting. So, I wanted to just introduce it. If anybody's opposed to it, put a stop to it. Otherwise, keep keep getting pricing and then go from there. >> So,

089he says we're like a deficit, right? How do we manage being in a deficit, but also funding things like this? I mean, is it do we do it now or do we get a cost and then plan for, you know, a lot of these things knowing we need to come to a referendum? How does that typically work? I think you're looking at um you know, one thing that I've explained and I think it I've explained it with you new um board members too. I've pushed off going to an operating referendum. Um and the best way to do that is to use fund balance. So last year we underspent by a million. If you look at our current fund balance, and I'll have the exact number for you next Monday, um but coming into this year,

090we had 30% fund balance. Current policy states that it has to be between 15 and 25. Um so we are far past that threshold. Typically, most schools use 20 as their threshold. And so when you look at that balance, um it's a big number. Now, is it best practice right now? Nope. it it's a it's an ability for us to limp along and when I show you in the next one as far as what we're getting with our preliminary numbers um we can continue to limp along and I guess it was my opinion that we go to an operating referendum this fall next spring at least the feedback that I get um and um you look at the situation especially with the trial coming up and so forth, people are going to laugh at us.

091People are going to look at, you know, and they they just don't have that good taste in their mouth. Now, I could be completely wrong, but not to the people that I have had conversations with. So, using fund balance, Jordan, no, it's absolutely not good practice, but it's how we need to put some time in between our needs and what happened. Um and then again get that to a relevant number which 20% instead of 30%. >> You got a transfer in the fund 46 as well from last year >> or was that for this year? >> It's we have zeroed out 46. >> Okay. That was budgeted for transfer. >> Yeah. >> No, we are well I'm going to cover that in just a >> Okay. I guess what I'm saying is that can be

092a 146. It could be if we have funds, >> which we don't. >> Yeah, I must have been. >> No, you're gonna see why. >> Yeah, I got you. >> I I think it's important. Um, even if you know, budgets don't look great and there's an impending referendum, you still got to keep moving forward and and still doing the right things that for the district and for the kids. Well, and we uh you know, we've we've constantly talked about it and I again, that's one of the the numbers that I'm going to give you. Uh we spent another 130,000 on open enrollment. Now, the cost went up, but we spent another an additional 130 and we we did a guess, but the cost of open enrollment is hurting us. Now, this year, we actually closed

093the gap um not by a lot, but I think by six, seven students. and we hope to close that even more with our online option. So, we're going to be but 800,000 that goes out the door of students that choose to, you know, they live here but they choose to go elsewhere, that's what we have to turn and doing things like this. Yeah. I mean, the the the amenities that we have make a difference. >> Where we at that CISA audit that we approved a couple months ago? >> It's in the works. We've been meeting the last uh gosh, we've been a number of times, but it's it still in process. I should have it here uh by August. >> Okay. It would be good to have cost for this and then some of the

094other CE recommendations too and kind of put all of the facilities. >> Yeah, that document will be kind of the the main placeholder for those discussions. >> Yeah. you kind of see the whole picture and see maybe there are other facility priorities like windows that aren't really efficient that are more of a priority than this. At least that would be good to have the picture. >> And the idea is to just simply put a slab across that and and make it a flat floor and then cover it and put tables on it. >> Yep. It seems for a space like that and the idea of how it will be used that maybe putting more infrastructure in wouldn't be a bad idea depending on cost as far as power and uh network isn't quite as big

095a deal because you have Wi-Fi. But making it a a more of a technological home media center rather than just a a flat room with a TV at the end. >> Better for SA safety help if you've got an outlet in the middle. >> Exactly. You know, you look at a room, the room will have electrical along the edges, but anybody sitting in a table in the middle with their computers, their laptops, etc. They won't have any way to plug it in. Uh, so I' I'd like to look have that as an option that's looked into to make it a more modern and future looking u multimedia space. >> One of the things we did do last year when we added the TV um just from a technology standpoint to do presentation etc. we changed

096out the lighting. We actually did that in house. It used to be the the old kitchen cans. Um and then there was a row of like the theater. It was archaic. Um so we changed those out which was um it helped but we got some ways to go. >> So looking at the picture there, so you have the first level and then you go down there's that table in the back. Is that another an outlet next to that table? Which to me would be a little grade of the the deck. Go to the next one over to the right. >> Oh, >> see that little table? That little table that's that whole table on the wall is that >> Oh, right here. Yeah. >> Yeah. I I don't >> um and again, I'm just eyeing

097it. I haven't looked at from from here to here. I would assume that that's the same level >> and then it would just go straight across. But I could >> the part that I was the inspector approved that just as a a question to say yep, you know, it doesn't increase anything within the load here. Um so they're still working through some of the details. And actually the other attachment that's in here shows um what Wol has done as far as the grade actually right there. >> Yeah. >> Um again, yeah, we won't do anything until we get numbers. Um but again I wanted to keep you guys in the loop that this is just another as we piece together and use our spaces more efficiently. So more to come on this. Um I don't

098need any action on this. Is there any questions? Okay. Um you want me to keep going? >> Yep. >> All right. Um, I just want to give you a preview because we've had a lot of discussions and Derek, um, I apologize because the email I sent you as a treasurer, um, that was the wrong document that he had attached at the state level. So, um, they had the 200910 document. So, July one is always the time where you go in and you get your July estimate. and I downloaded it. Um, and it uh showed that we were can get lower aid. Um, and then as we went through our bear meeting this week, I said, "What's going on here? Our numbers aren't matching up." So, I do have updates. So, let me start off with

099the 2425. Uh the bad news about the 2425 is that we over spent our overall budget by uh $93,000. Now, couple caveats to that. Number one, uh, when Brian and this was kind of the first time that I could really sit down and put the true numbers of what we thought a budget, um, should look like, per se. Um, I say that with a little bit um of hesitation because Deb and I are making a variety of changes, but this was a budget that Deb walked into that Ron and I sat down and created which um was using his numbers. Um, and quite honestly, I've been very upfront. I did trust his numbers and now we know why. Uh, with that said, we also had the following expenditures and we're still looking into more, but

100number one off the bat, we paid $160,637 in back pay. So take that and which is a one-time fee um or a one-time um cost for those teachers that were basically again illegally put backwards. Now we're in the black. The other one is we agreed um and it was one of the things that had to happen. We purchased that CTE equipment to get our CTE program going. that was at the tune of uh 12,000. And then there was an increase in open enrollment costs which again is one of the things that we're working and having plans in place to try and turn that number. But that was it was kind of a guess similar to the levy. Um but those are three bigger ones that easily would have put us in the black uh for

101this year. It's everything is not finalized, but we feel pretty good in terms of where those numbers come into place. So, I'll have all this lined out in my budget report uh for next Monday, but I wanted to give you kind of an update of where we're at for this past year. Any questions? Okay. And then so a couple things for next year's budget. Um, as you may know, uh, Tony signed it on, I think it was July 3rd, and there were some good things in there and there was some bad things, which kind of goes with the the the territory. Number one, uh we are going to be uh frozen or caught 24,000 because of and I mentioned this earlier tonight. Uh 24,000 in title funds. President Trump and the uh federal government is

102putting a freeze on 77 million for the state of Wisconsin, which then equates for us 25,000. Uh the one good part and this is where I was talking about Derek. Um we are one of the um twothirds of the state saw a decrease in state aid. We saw an increase in state aid. So right now we're projected which again is a July estimate final numbers don't come out until a October but we're looking at roughly $650,000 increase which would be a huge help that was sped reimbursement. >> Not yet. Nope. That's actually um that's just fund 10 in fund um 27 which is the sped reimbursement is an additional 160,000 >> back up. >> Yep. >> One step. >> Yep. >> The additional fund I I saw that I looked on the the website and

103it was interesting to see which ones went up and went down. Why? So, oh gosh, there's there's a lot. um you know if you look at the overall formula and this is kind of where um you know fund balance I was talking about that that's where this number is but if I take the increase at the state level um couple different things uh valuation goes into it and usually valuation hurts you um student numbers are pretty stagnant they're not going down. They're not necessarily increasing. So, that hasn't hurt us. Um if you look at their other concepts that they have into it, it can be uh a combination of your um >> you want me to get you the formula and then we can go >> like the like the property taxes, right? Ours went

104up 9% to 471 million >> it was for our area. Yeah. >> So if other areas, right, the pots the same amount. So if other areas went up more, then they're going to get less and we're going to get more if there's outpaced. >> Yeah, it's St. Croy County, you know, and the other part of that is is what they perceive. But St. Croy County, um, there's good and bad. So it's one of it's besides Madison or Dayne and Milwaukee which it's Milwaukee is kind of its own entity but Dane County and St. Crew County largest growing counties in the state. Now we're not seeing that on the eastern side. We're seeing it on the western side. The valuation yes goes up which typically can hurt you. Um but we priced it out in terms

105of the valuation. last couple years it's been closer to 15%. Now it's more towards the 9%. Um when you take into the account of where student population is um that can be a factor because again there's only one pot. >> Um the 325 so last year and that was the big political piece this year was Tony and I I disagree when he did it. He used his veto line pen and he said it for the next 400 years which it's just a political toy. But the 325 makes a huge difference. They didn't expand the revenue cap. So our revenue cap is still at 11,000. So when you take all that and actually what we're looking at right now that number could go up because we're looking at a mill rate in the sixes which this

106year was 7.8 And Glennwood City has consistently been at this uh well there's one anomaly year that happened about four years ago um five years ago and then the rest have been right around eight to nine has been the threshold. We want to keep that consistent. And so one again one of the mistakes that Tim was making he was using fund 80 as his mechanism. you should be using form 38 and 39 to pay off debt as your mechanism. So based on our strategy with bear, yeah, we're looking at um possibly keeping taxes, right? Because as su once you take take it away, if you increase it, that's where you're going to hear it. So instead of doing that dip, you guys get to make the the decision along with every other taxpayer that shows

107up at the annual meeting. Um, you know, right now a mill rate of six was like 625. That's that's low and I would rather see it stay at the seven um and the 75 because we're going to have to go to referendum, but let's utilize those increased funds. So um there's a lot Chuck. A lot of it is is just going to be that evaluation stuff. It has nothing to do necessarily with our enrollment taking a a swing one way or the other or >> enrollment's not going up or down. Valuation is a piece to the puzzle. Um the 325 is a big help. Um the sped um in the overall scheme of things. Yeah, that's that's a huge because it was this past year um it was at roughly 32% like 30 to 32%.

108So that and I remember um you know when we were talking about spend reimbursement so the first year uh they in the paper they said it was uh 40 I think 42 but it's that's not correct. Um and and this is Bar saying this, it's more closer to the 39%. So we went conservative with our model and then next year is supposed to be 45 which we use 43. >> So these are these are positive things whether we're looking at staff increases. You know, we talked last month about where our insurance we are um in the situation where they wouldn't budge. So, we're looking at 21.7% increase in insurance. Um, which is a it's big for us. >> So, we have some things that are going for us and we have some other things that

109are not. Um, but overall, you know, when you ask me about a budget, I'm feeling more and more confident that, you know, there's not pockets. It's truly if if you ask me, Patrick, what do we spend on computers? I want to know. I'll be able to tell you if you ask me what does it cost to educate a child in Glenwood City, I will be able to tell you. It's not going to be these inflated numbers like what do you spend on um um landlines here in the budget? It was 16,000. We all know that landlines don't change from month to month. The true number was 8,000. Why the pocket? What what's the pocket for? Most finance directors or superintendents put their pocket in one main category and that's capital >> and that's the act.

110So again, we still have a lot of work to do, but I'm feeling more and more confident that again I'll be able to answer those questions on the fly from either you or from the community. So again, I just you'll have more details in writing, but I wanted to give you just kind of an overview because a lot has happened in the last two weeks. I was really ticked off when I heard 93 spent over, you know, we're in the red. But then when I thought about some of these larger expenditures, it's like, no, we were we were we were doing pretty well. >> Yeah. But and and we you know we knew things like that CTE thing was going to be coming out of the uh >> these are onetime expenses. >> They're not

111reoccurring expenses. These are just trying to get ourselves >> that we were going to eat into that balance. >> We were 60,000 over budget last year knowing we had those other large expenses. Are we still confident that we're going to be 45,000 like in the hole for next year's budget or does that some of that skew the projections at all >> for fund 50? You're talking fund 50. >> Well, was it fun 10 that we were showing negative? >> No, that was fun 50. >> So that balance this is fund 10. >> I my first two years I had >> I had a paper that I kept next to me with all the funds written down in the general. I will sell any of those. >> Derrick and I, this is the the sheet that

112we went through um in his role as a treasurer. Um this is again is um it's new to Glenwood, but um when you go through these tabs and when we have a work session, I mean, this is and and again, I almost want to get to the point where every board meeting too, we we reference back to this, but these separate tabs will show and it's it looks like this. We got our historical data. We have our current year and then our excuse me. So we have a lot of good trend data to use to help guide us through this process. >> Yeah. That's where to your point is, you know, you talk about 3 or 4%, you know, increase in the, you know, general wage, right? And then some of these other benefits and

113we look at all of that to how it affects our our budget. what bucket it comes from. Having that data will be used. >> Yep. And I can actually take you know >> build confidence >> these these I can actually if you look at these tabs over here I can do um scenarios and this is where it's it's huge. I could say okay let's uh let's talk about you know if you if you guys came to me and said 4% for support staff is not enough what would five be I could plug it in very easily and right and tell you so there is u you know again this tool is invaluable and we spend four grand per year I I don't know how you guys have been doing things without this because it just

114It's so um helpful to make these decisions. >> Okay, that's all I have. >> The only other budget question I have and we kind of talked about this a little bit, but as we're trying to spend down to those targets of, you know, 20% fund balance in each of these funds or if they're different for each of the funds, you know, are there other ways that we can we can spend that down through the deficit? Right? I mean, if we're if we know we have a deficit in one fund, can we help equalize our fund balances >> um that way or >> yes and no? So, for example, you know, your fund balance can be used uh throughout a variety of of these funds that you see right here. The one thing that I think

115that I completely disagree with what Tim was doing was funding. You don't have flexibility with fund. And when you build it up to 3 million and you only can spend it on community components, >> you know, and and again, when you look at some of the things that we chose to do, um, spending that fund balance down, I think were things that were appeasing to the eye. I think they're used by the community, um, needed for our students. you know, playground that is used on a daily basis. When you look at the facility audit that we are doing, you're going to see the list, you're going to see what it costs, and that's where those tough decisions are going to have to be made. Um, just yesterday, um, and I was down at the Dells

116with my varsity team. It was one of our tournaments. Uh, we just got back today. Um but we had the contractors out for the um resurfacing of all parking lots. So, we're working with CISA 10 on that process and basically uh within I won't have it by next Monday. Um but we talked about it last month and so we don't lose ground on our parking lots. Um we have to do something and I think everybody was here except for Jordan. And so that number again, it's it's going to be a bigger number, but that's where you got to pick and choose. And the board, you guys chose, yep, we have this list, laundry list, and we'll have a fun 46 list of this is what it is. And basically, the audit will be our fun

11746 list. Um, but when you lose ground, uh, I'll give you this example. Typically contractors when they want to redo a parking lot, they'll use Google Maps and to see how the lines work. And his response was, "Yeah, I could tell that uh you guys haven't done a lot with your parking lot now looking at it, but when you go to Google Maps, we can't tell what the old lines were." So, it must have been a long time. Um, and I think we figured out I think the last parking lot that was done here was 10 years ago. And when you get to the point, and I I did verify through the experts um that we we could seal coat um the high school parking lot and still get five more years out of it.

118And when you look at roughly a 45 $40,000 um expenditure versus a $200 250 to completely um tear it up um it's probably worth based on where we're at. So you're going to see those bid numbers come in in the next uh bid opening um is I believe two weeks and so I will know those numbers. But again, you know, that was based on that priority list that we talked about at last month's meeting. The list isn't getting any Well, I shouldn't say the list is getting shorter. Um, >> but there's always that in some areas. >> Yeah. We also just got our bleacher um evaluation back which again we weren't properly doing it year to year and we have some deficiencies in in those areas too that we have to address. So there's things

119and again we all live in houses that that list constantly is there. uh we just we have some very big ticket items whether it's windows or hydro system um things like that. So um is there any other questions on the budget? I just wanted to update you based on a whole host of meetings and um I would say data that came in in just the last two weeks. >> Nothing. All right. Um, and I'll entertain a motion to the meeting. >> Motion by Chuck. Do I have a second? >> Second by. All those in favor say >> I. >> All right. Thank you everybody. >> So, just a reminder, um, I will be gone next Monday. Um, I do have Deb coming and we kind of got the big ticket items out of the way

120and um, unfortunately this just happens to be the week that my family uh, all of are available um, including my oldest son. So, uh, with that said, uh, Deb will be here and she will talk and answer and I think it actually would be good for you to hear from her. often times you hear from me, but it'll be a good opportunity to ask her questions on some of the things that she's seen um and has addressed. Uh the only other update that I will add in there is um special education student files are in complete disarray and it's not a good thing. We have Bonnie Barker and Aaron going through these special ed files