001live Fe is going right now good evening everyone um got a variety of things down there but more um some of them were just basic updates more might uh require more discussion I would say the first one is uh the mentor program um m Mentor program I wanted to outline the board and update them this process as you uh may recall we took the performance stien funds away um in terms of admin deciding who gets a $2500 bonus and took those funds to create a mentor program if you click on it you can see the slides Dr Su Curtis has been a huge Set uh for many years in so many districts and as you may recall she helped us out last year when Betsy was uh ill herself did a tremendous job formulating this
002program to meet but um I feel um but I'll let uh the administrators talk to but uh this has been a huge asset for us just new staff when it comes to those topics to be able to discuss have some direction um this is not a evaluation process this is truly a mentor mentee program and so I just want to say thank you and she's not here but Dr Sue Curtis um she has not um she chose not to work for any other District this year she's trying to truly retire but she said that she would stay out with us this past year uh we will look to replace her for this position next year here um but again wanted to update the board on what this is what the process is what are the
003topics administrators I don't if you have anything that you would like to come on uh everything that I have heard um unfortunately I don't often get I do not sit in but I do get to touch Bas with her um but everything I've heard from the staff members is that it's well worthwhile um to be able to have Sue guiding those discussions um not only for the mentees but the mentors also just because it does help that process because it gives them that outline um but also those discussion topics of um what to touch on what's those most important discussions um to lead that piece um and also to make sure that they're actually following the process because as we all know we're always busy and at school it's really busy because you have those
004mornings and those afternoons and catchup things but it makes them come together and it's giving that checklist of you know got to do this and got to do that go observe and have them come in and observe you too so it's a very nice way yeah and I think from my standpoint what's been nice I've been able to work directly with Sue with some of my new staff of things that I'm noticing when I'm doing my walkthroughs and my observations or things that I some of the new St members are struggling with and we've kind of set up as goals and you know things that they need to work on so can then work directly with them like in a different manner so not like an administrative view she can work with them directly on
005okay let's let's work on this let's do these strategies so that's been nice for my St any questions so sue is currently facilitating this program she created and we we use the new richond model as the the 10 and she put some Lenwood City stuff in it but the model has been used for a number of years in um what how like how much time does that take if you look at in the documents it'll show you an overall schedule they meet once a month and she facilitates but then also comes and does an over Ria individual meetings small group meetings just really depends on you know they meet once a month but then all the other pieces are based on needs and questions so and looking forward we will be replacing this position continuing
006to have this position so obviously that person is it's a paid position do our mentors get any incentive pay yes okay so the uh obviously the M mentees do not mentors do and then sue um we budgeted right around 15,000 total for the program this past year just because we wanted to get it off the ground um but yes the mentor program um or excuse me the mentors which are teachers do get a stien based on their meeting times outside of contract okay I just one year program for the mes to be with their M uh yes and then we change it based on probationary I based on needs that administrators come up with and say this this step they need it longer yep can continue to but it's been well received and again you
007know the understanding that it's not Performance Based it's truly it's just learn how to and share War Stories and how get better works a lot better because I teachers in the past teachers in the just like we had mentors but there really wasn't much there was no mentoring really wasn't anything there so if it's maybe a little more structured be way were yeah and what I like we did the same type of model too where I came from and what I like about is it takes out the administrative piece and it has their own peer almost you know that's kind of what's it's easier pursuit to be that and then the you know just the administrators typically have more Theory you know P so that's what I look like is Sue is not you know
008one of us and it's a different set of eyes with a lot of experience and knowledge so right um the next one is a larger topic and hopefully you had time to read through um I sent this to staff but I also sent it um to the board at the same time back on the 13th of February but basically it comes down to all the different moving Parts when it comes to both the current budget and next year's budget um one of the things that I wanted to outline is um Monday the 14th um we move this date up so all purchase orders are due and this again um puts us in position to really try to close out the year I'll share this later in the Staffing but I have great news at least
009I believe it's great great news um de Newman has agreed to come back for one more year and that is U I would do jumping jacks or summer Sals or whatever it needed that is a big deal um her experience her knowledge um it's just truly has helped in this uh process in so many ways um we still have a lot of work to do um in terms of cleaning up creating processes procedures a lot of changes on the docket so I'm very pleased with that um that was kind of the first part um so staff need to have those things taken care of in Terms of why are we doing this I talked about uh the budgets and basically what my threeyear goal was last year when you're first hired you don't want to
010make a lot of changes but there was various obvious changes uh to the tune of underspending by a million uh which is a very significant number and it later talks about um a variety of factors that are unknown so I do believe uh we can really I would say delay an operating referendum um which at this time last year I talked to you maybe in the spring of 25 have to go down that path um I think we can bypass that but there's a lot of unknown factors and basically because of the under spending by a million we're able to I would say offset and kind of creep through the next year I would say the 26 27 school year there is going to be a need for an operating referendum for lwood city um
011the next bullet points are truly all the different factors that are up here that are can determine next year's budget and we're having a lot of a lot of districts are having a lot of questions um posing questions wondering how things are going to play out both at the state and federal level um I know we have a meeting next Wednesday with local legislators to talk through every Bal budget I usually go with talk at the JFC um if you have read the the local or state news they talked about Tony iers and his willingness to put more money into the next Bayo in terms of Education there's a lot of political rhic around that similar to the federal level um but it's certainly a lot of questions in terms of what the federal level
012looks like at this point many of you know that the department of edge education is possibly going away how does that impact us how does it impact the state and the funding so I've included a variety of links and um articles that would basically talk about that and again I'll open it up as questions right now the Tim Johnson case does affect our budget based on the restitution uh and certain the decisions that will be made tonight there's also uh State funding there could be some ramications based on how things were done here prior and when that restitution is received how it's paid um how it's used but then how does it affect the state formula for glenland City final auditing certification has been completed and again I said this last time but Deb has
013been here for nine months and for herur in nine months to go through for audits is unheard of and so just those pieces really put the budget forecasting on hold uh we just did receive the be updated model so we're working with bar on the forecasting model using January count numbers and where the state is local taxes state taxes um and budget items so I will have a better update for you in March after that if you look at uh one of the things I'm going to talk about in open orc me in the work session here is open enoll that's needs to continue to be a focus of ours just based on those numbers that you see um we're at a loss 120 which can equate to over 1 million 60n and then the
014difference is roughly 630,000 which is a large number for revenue for our district um as stated on the agenda tonight um there'll be some type of decision based on the past compensation process of procedure deficiencies uh the current model teacher um that's the other thing that's uh I would like to discuss here in the work session based on how to move forward um and then with current 2425 we're tracking fine in an at typical year every month we would have a tracking document and update for you things are very harag just because we're not moving things um like the previous accountant did anything that's moved from the said budget will always be board approved so it's not uh where Deb sits there and takes the number of accounts that we have and we're going to
015move this over here move this over there if there are any changes to the budget it will always be brought to the the board first um so when we look at the the tracking of the budget and again next month I'll have more of the detail outline for you um I talked to the staff at our plld based on again what my goal was after certainly the first year learning about everything here and again year one is just basic changes this year we made a variety of changes to the budget but we got to see this play out um and understand this worked and this didn't but we won't have a true picture until July of this year and then make those changes and then truly let it set so again it's probably a a
016four-year plan just to get this type of budgeting on track and where it needs to be based on all the moving Parts um it's kind of this this summary based on this letter but again there's quite a few attachments based on where Federal funding equates to the overall picture I also included some data in terms of referendums that will be going to the ballot polls in April uh it continues to be a major way of how schools um are be able to be financed and successfully have enough funds to finish out the schol year so um I'll just open it up to questions based on all that information again they answer them so with the projection of an operating referendum in the next couple of years where do those dollars go uh well it it's
017going to be a variety of things um as you know operating is basically expenses to operate the school um it's interesting enough there is a bill that just passed the assembly that 70% of your budget will have to be based on instruction and I will tell you right now that um without smoking mirrors that's basically uh impossible because and I don't know what the intent of these legislators are but how they do that you know there's so much more that goes into the school environment than just teachers it's peras it's everything and how you signify that to a number like 70% it's rather disappointing and it really speaks I've always been a big proponent of local control just let the local boards do their job you don't need to get involved um so that's an
018interesting piece as far as the operating yeah when you're talking about whether it's health insurance whether it's compensation uh whether it's just the higher cost um you guys as normal citizens are feeling that um you know you can't hardly go out to eat or Commodities everything has gone up and so the cost of just running our school is going to increase um there would be a second discussion which when this Tim Johnson stuff is finally we're able to move on and strategic planning discussion can take place we have uh today we had a waterfall in Miss Anderson's room based on the roof we have again this side right here all the way down to uh the middle school that needs to be replaced and um we also have an HVAC system that we need some
019tweaks but more so the hydro piping system needs to be addressed so from a bond component yes um the things that we did last year were truly facelifts but also utilizing the fund balance and fund 80 so that's just not sitting there um the Strategic plan behind that and I don't care you were part of those discussion was how do we try to flip that 12060 ratio of in and out of in R and when we start to flip that or at least make it more equal that's a significant number of so um all those factors are into that operating um discussion but that's where I see those dollar BS going and then should it not pass as many have not what then it's Cuts you know and again it's very difficult right now Frank
020and I had our standing have every month with technology and you know we're going through a plethora whether it's replacing Chromebooks and you know again not you can't um rely on one time the S program we did especially with staff and that has taken out um just those are some more difficult decisions to make and then roll that into budget but overall um yeah if it doesn't pass um it would come down to Cuts based on activities opportunities um Staffing and kind of get to a level of bare bones which I think we are to some degree um but again based on the lack of care for this building for a while there was things we we the only thing I would say out of everything that was requested uh that was kind of a
021I would say an extra or a bells and whistle type of thing was the projector in the elementary but it was based on the very high performing music um Department here but also the overall experience of when we do have Community Gatherings but everything else was truly lead based and so um you got to make those decisions which the board did but again having a $3 million fund balance in F that basically lied with what you use it for the public is pretty clear in terms of why don't just let that money sit there do something for our kids so I don't know if that answer your question but of the 120 that we have en rolled out do we have any how many of those are doing online courses to other schools that have
022that option for them yes uh today or tonight I'm going to be talking to you about our staffing discussion and we do have a plan uh to implement to offer a current Staffing to offer an online school option um we have to um as far as the number I don't have it off the time I have but we certainly there existing students um that go outside of our District um for us it's the the at risk students um but we also have students and we have to get updated in terms of for some students again that that's just what works for them and we have to be able to offer that as a possibility so um we're really uh exploring a lot of and having some very detailed discussions um Jamie comes from a district
023that had it um I came from a district that uh I wrote the plan so I think we we have some preliminary um ideas and components the biggest thing is always Staffing and we have some things that we still have to talk through but um yeah that's uh something that we have to offer to try and flip that number when they do that option of virtual do they have an option of more of a hybrid so that they can partake in the things that like fed let's say or you know what I mean those ones that are a little bit easier for them to do in person you uh yeah I mean as you know State statue you get two classes anyway that you can take that right the hybrid gets a little bit um
024more um I think for us we're looking at just tipping our toes in the water and understanding what what is needed around here before we really I'll give you an example um in New Richmond we were partnering going to partner with Wisconsin virtual and after running numbers and so forth it comes to down to roughly around 25 students to equal a staff those are the funds that you get for open enrollment those are done the funds that require a full-time staff member um we're not there um but we're also growing uh we also had another um Secondary School for students that were in need of whether they were expelled whether they had outside life experiences that wouldn't allow them to be on campus things like that so we're not just going to sit here and
025say oh well go somewhere else um but they're definitely is a growing need for that here if there is a a referendum which seems likely would would that be valid when yeah um we're going to start talking so as soon as we can start to narrow things out so next year is the and again there probably would be you know three um I would say three polls or three elections that you would look at um there is a strategy behind it um part of it is truly just building relationships so I would say a year from now the fall of that year 2627 or then the spring as the last pitch and if there is a chance also that the state legislature and the governor come to an agreement on a new budget and then
026we won't have to the very good possibility yeah that yeah the you know it's it's always more difficult to have these discussions when the state is in you know developing buy a budget just because you don't know where things are coming yeah when when is that going to be when would we have that it's right now it's happening right now um next week Zimmerman Congressman Zimmerman is we're having a meeting with him um in may we had the legislators coming to cesa um The Joy Finance usually comes in the spring and I've always my 13 years as a superintendent I've always spoke at that every um two years so there's there's options out there um what makes this a little bit harder is I think there's a wait and see too with what's going to
027happen at the federal level yeah because that's a lot of uh funds and it would affect title sped food service and so on so I think there is a a wait and see uh with the JFC on that but so I should have an update after my meeting next week yeah I I me I hate to say it I'm not trying to pass the bck but there's just a lot of moving parts yeah absolutely and when I told the the staff this and I wrote in my letter you know from a compensation I think you would love to go into next year with an idea of what it would be um CPI is right around 2% I believe at this point but um the normal CPI I'm not has taken place here before but CPI
028and so the likelihood of doing kind of a back pay process because of all these moving Parts both locally and state and federal um that's the kind of picture I wanted people to know all right any questions good um we did a lot of changes when it comes to our local investment and I wanted to make sure that you saw statements and where those funds are so these are based on local government investment pool which is a very safe and secure um you can see the the um items there dev has done a great job of putting this all together um the one that I want to point out which we'll have discussions um as time um allows but the topper partnership we're going to be looking at Future what does that look like what
029those funds should be steered towards and some parameters around it but um obviously there's the scholarships and um cash flow you know just some basic things but I wanted to update the board on where those funds are which they're all in one place they're not in other Investments with either Packerland or Ed Edward Jones everything has been moved successfully and now that's where everything lies any questions on okay uh if you go to D um I put this back in administrative content because of the names associated with but you can see I gave you numbers in terms of the what open enrollment is in and what is out um I put this in there I didn't redact any names and so on but kind of gives you an idea of what an FTE looks like
030both in and out where they go um we do have plans to kind of go through some of these are pretty basic in terms of you know they they come here or they go somewhere else based on child careit or other needs we have not created a survey I have done that in the past but I wanted the board to see you know what do those numbers truly look like what how real in terms of what other districts are benefiting from our local students going other and again everybody has a story quite honestly it's none of my business but in the same regard if there are some things that uh we did in the past but we don't you know we've made changes to um maybe this is a viable education spot for so again
031the purpose of that report was simply just to show you what is an individual cost and these are real names to real School District so I did have a couple questions about that um what does with grw mean and what does Al app me um actually so if you look at um the one individual so if they withdrew they actually withdrew from the school um because they moved and then they replaced that with a maybe they moved in school year and they move either in or out of the district so they withdrew and then they possibly came back uh the alt app is um Christ what is the true definition of all app it's due to a move no that's tuition waiver alternate year application would be there there's that just a window that they
032can apply okay during so they missed the original window to open and roll so then they can do the all dab thank you yeah the all dab so one thing that people get confused with is um when it comes to open enrollment in Wisconsin which I fully support um I don't support the use of local funds and as you guys know there is Glenwood City taxpayer money that's going to support Charter Schools outside their District that's the part I don't agree with as far as parent choice absolutely the old app is any parent has the right to withdraw or come in or move District if they say it's in the best interest of their child which again I think is right a parent should have that right so the alt app is like Christa said
033um it's outside the window which is typically end of February to April and might be you know again July well in the best interest of my child here's why and then they fill out and it's listed that category so looking just looking through you know like some of the schools that are listed some of them are a long ways away can we at virtual okay that's what I was going to ask I was going to say can we assume that is it or is it a split family where you know a child maybe has residence with is that there are some like okay all right well but they don't go to both schools correct but they would be listed as a resident of our district y right if you see it where it's uh probably
034not within driving distance I would say pretty straightforward saying it's probably an online option I mean yeah you know there's a couple that I know personally the situation and it I know that it's a I think when you see I used to do this with my other board and when I started to put names and districts in they really under they try to understand like why is this you know in a prairie farm this is a really big deal in smaller schools in bigger schools not as much and so again I have some things that I've done in the past to try and just understand you know why why is this you are we made changes here are you aware of this and some of them are entrenched into that school that's listed others are
035not so again I think it's important to see because it's a big big budget line item um when it comes to the am me okay any questions just one more real quick I know there's you know number listed outgoing or even incoming um in the sped category now in previous conversations we've said we we don't take you know stud students y through open enrollment was is that a situation where there are other circumstances yeah so what because I was the one that's uh you know last year when I said we're going to close open enrollment for special education uh we don't want to upgr of thingses right and so they're ones that say sped and if they are sped and they're open and rolled in um we're not going to uproad so they're basically it's
036an old term but grandfathered them right in terms of you know understanding they have siblings here or they have family members here it's not fair to them that you know some type of resolution was passed and say oh now you live on the wrong side you can't come here anymore so we do have those parameters in place but if you are a person that um has no real connection here um such as siblings you didn't go here and you're applying for open enrollment you're tonight right um so that is a school by school decision on whether or not open enroll SP students are okay and we use the same parameters in in EN richment just again have a hearts in terms of we're not just going to again if they've made their life around this
037and just because there's a change we're not I'm not willing to do that all right these are good questions keep uh keep throwing all right Staffing um if you look at uh there's three documents in here the two that are in administrative content include discussions that Jamie and I are having