001I think this you got to be 559. [Laughter] All right, it is 6 o'clock. I will call the Monday, July 28th, 2025 board meeting to order. Uh, first we will stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Consent consent agenda. Uh two items. Approval of minutes of the June 23rd, 2025 board meeting as well as the statement receipts and expenditures for June of 2025. Do we have a motion? So moved. Second. First and second. Any additional discussion? All in favor say I. I. Opposed. And that passes. Superintendence report. Yes. We have some back to school dates that we'll cover. Um but as we start
002this week, this is our final week of summer school. Um and we it's been great to see a number of our students um at the high school this year. Um so appreciate the staff's flexibility as they've adjusted and custodians flexibility of moving stuff up to the high school from our elementary schools. Um Damon James this is his first year of running summer school on his own and has done a really good job in a learning curve. He's done a really nice job of organizing and I'm just appreciate all the work that our teachers and visiting teachers have done um for our students during summer school. Um and it's been nice in the morning. Um so the heat wave this afternoon was didn't affect our summer school classes which was also a positive thing. Um but
003as we look back to our back to school dates, um we have online district registration opening on August 4th, which sort of kicks off us thinking about the 2526 school year and families being able to get their classroom teacher, students being able to see their class schedules once they register. Um so that's an important date for families. Then we have inerson registration and school photos on the 18th and 19th. New teachers start on the 20th and 21st and then we welcome all staff back on the 25th through the 29th. So the 25th will be our welcome back with all staff um and then we have PD throughout that week. Elementary great start conferences are August 28th and 29th. We are continuing the tradition of having fifth grade continue to have great start conferences. So it
004will be our our kind kindergarten through fifth grade students having great start conferences. Um, John Long's sneak peek and parent boot camp is on the 27th. Um, and then our first day of school will follow the trip typical schedule we've had in the past of sixth grade only at John Long on Tuesday, 9th through 12th with 9th grade in the morning and then 10th and 11th 12th graders joining them in the afternoon. And then on Wednesday the 3, we'll start all of our other grades EC 4K um through our fifth graders and our seventh and eighth graders coming in that day um on September 3rd. So exciting to think through as we look at next time we meet together. We'll have already done our orientation and and district registration and have had our welcome back
005um for the 2526 school year for our next board meeting. Um second SRO update. Uh I wanted to update the board um following our last meeting on June 26th. I received an email from Jesse Tai's Grafton village administrator um informing me that due to his upcoming departure from the village that any discussions or decisions regarding the addition of a second SRO will be postponed into a new permanent administrator um is in place. Um since then Dan Delore village president has in has emailed me that Jessica Wolf has been appointed as acting village administrator. Um that that starts August 6th. Um, and additionally, the village board has identified two finalist firms for their administrator recruitment process, and they're making that decision on which firm is selected at their next village board meeting on August 4th. So,
006knowing that they're not making a selection of hiring firm until the 4th and then doing interview process and a hiring process, we're going to be well into our year. Um, and so with that being the timeline, we will not have sufficient time to responsibly budget for an additional SRO for the 2526 school year. Um so therefore we'll proceed with having just one SRO um for the 2526 school year. Um want to um take a moment to recognize Jesse. Um it was um starting my 10th year now as superintendent and nine years ago him and I were hired at the same time. I still remember they did a meet and greet at Fire Ridge um together um and met people together and he's been a a supporter and collaborator with the district um not only as
007a village administrator but also as a parent, a volunteer, little league, whatever it may be that he's been involved in that he's helped us with. And so we wish Jesse the best as he takes on his next professional challenge. Um and but that updates you on where we are with the second SRO. And then um summer construction update. We have not only do we have uh work occurring at John Long Middle School, which we'll hear about um soon, but also over at Woodview in the cafeteria. Um we are replacing the beautiful off-white walls that had holes in them from the climbing wall um with something that says home of the wild cats and some color that goes with that. And then um as you go around you'll we've kept the wall that has that beautiful
008mural um on it and students can sit there um and you'll see the blue there and then you can see as you go around some of the other um colors that'll be going in. Um in two weeks we'll have the floor approximately two weeks we'll have the floor going in um into that area. There's some color that's in ingrained in that floor as well. Um but excited to see um you'll see on that bottom right hand corner on the left of the picture um is a little bit of a keep going left my left. You're right. There we go. At the bottom Oh. Oh, you can. So like the there's a little bit of a butt out. That's where right there. That's where the That's where those old um tables would come out of the
009wall that were unsafe. So we had them chained off. So now that's been walled in so you don't see it. So it's just been a really great opportunity for our students um over at Woodview as they walk into their cafeteria. So, great space to be updated over there. Excited. Great timing, too, because we don't have summer school this year. Don't have summer school. Um, so great opportunity to not have to utilize that space. I know Jill's looking forward to seeing that as well as her library furniture that's coming in as well. So, when we go over there next, it'll be great to see that. And then at the high school, um, we have the soccer restrooms and concession stand. The work has begun. Foundations in. Jamie said they're starting um, rough in plumbing this week.
010um and anticipated the end of September, but by next month we'll have a firm timeline for this project as well. Um Duff Dick Dick Construction is the company that's doing it and um and they're setting the timeline chain, but they they've been doing the roughin plumbing this week and we look forward to that coming to close and hopefully during the soccer season so families to use that and get rid of this the port of Johns that are there now. Um, and then we have um our John Long edition and we have Ryan here from CG Schmidt. Um, and Tyler, not Ryan, thank you. And Huff McKel, she can't that going through my head. Huffman Keiel cannot be here tonight. So Toeer is going to do the Huffman Peele part of it. Um, but I will
011turn it over to Tyler um to talk about it from CG Schmidt. Sounds great. Well, since this is going to be the last time I'm in front of everybody, just want to say thank you um from the Grafton community to the school board to the school district as well. We've had We've had a couple of roadblocks through our construction process and it's been nothing but a pleasure to work through them because no construction project is going to be perfect. So when you have a good team, which we have here, it's been absolutely amazing. So again, just want to say thank you to everyone for that. So kind of our updates. So our building edition is complete. We're just doing minor paint touch-ups right now. Um it's really cool is the teacher contents have now been
012moved into the space. So on my end, seeing it go from a construction pro uh a construction project getting into now the teachers coming in is uh it's very cool. Very cool. So the bathrooms are all done, fixtures are all in now compared to uh the last time you all walked through as well as the exterior finishes are going on. So the last little bit that we have to do is just a little bit of metal that goes between the uh the window mullions. But landscaping is ongoing. All the plantings are just about all in. And then getting into our remodel. So, the cafeteria is about 90% complete. The only thing we have left is to drop ceiling tiles in those clouds. The kitchen equipment is all there. It just needs to be put in
013place. And then our flooring, that's the last thing that we'll need to do kind of just finisheswise in that in that space. The main office remodel, everything is done in there except for again the finishes. The front office desk is the last little piece of mill work that'll need to go in there. It's kind of a complicated solid surface. There's a couple of angular designs that go in there. So, um, they just need to fit that up and then that should be coming in the next week. Teachers lounge. Last thing that we need to do in there is just do our finished flooring, a little bit of uh paint touchup, drop the ceiling tile, be all ready. And then the remodel of the science rooms. We able to add a new science room just across
014from the front office. We were setting epoxy tops today. Those should be complete by Wednesday. And then kind of the same thing for the remodel of the existing science room. We were setting the epoxy tops today and that should be done by Wednesday. The library media center, we got our biffolding glass door in. Uh this picture on the right is actually it was taken this morning and since then we already threw the flooring in there. So that's actually picture already. Um, all the glass and glazing is in. When we started the demo of this area, behind the existing bookshelves was actually a 16inch gap. So, we were able to take all the bookshelves out and order new ones within the same construction budget. Um, but now we also gained 16 in over about 80 feet
015of space within that that library. So, a fun little remodel find. As site work goes, all of the paving and concrete except for the front walk um is all done. They striped out last week and we should be setting um light poles in the next week or two. So again, you see landscaping is ongoing. They should be done within another week or two. Some upcoming milestones. So our playground is going to start uh August 4th and they should they've told me that they're going to be done by August 8th. So that starts next Monday. should be done by next Friday. Landscaping is shooting to be done by about August 11th and then August 18th is our contractual substantial completion day. So, we're all on track for that. And then um a ribbon cutting. So, if
016you'd like to invite everybody out to the ribbon cutting, which is going to be at 5:45 August 27th. If everybody can make it, that would be that'd be great. Kind of showcase the the process of the last last year, the move in activities. So, we were able to get all of the furniture installed into the addition July 14th through the 21st. Uh July 23rd, we were able to have teachers bring their stuff in and kind of scatter out and get all their stuff where they need it. And then August 5th through the 15th is kind of what we have penciled in for all the furniture for the remodel spaces to get brought in and set in place. And then August 20th is the new teacher move in and August 25th will be the whole building
017staff construction risk funds. So we are to date 85% build out with about 30% of our remaining risk funds. So as it goes from my end looking at 30% risk funds from the start of the project, it's extremely comfortable. We have a little over two weeks left of the of the uh project and looking at having 30% is uh is is quite amazing compared to some projects that I've heard about. So um feeling really comfortable as we're getting into these last couple weeks and as you see for our schedule. So everything with the addition is done. We're just a couple like I said a couple minor things left. Um the furniture equipment is starting to install over on the remodel here in the next couple weeks. Our remodel is uh is ongoing. So we're we're
018pushing ahead on that and then move in and close out. So we're planning by the start of school with those last two weeks from substantial completion to the end that all of those minor paint touchups and anything else is all done and we can hand you over your brand new space. Thank you, Tyler. Not often you hear someone say fun little arm. So, finally, if you take a look at the budget, as we see every month, we continue to move forward with pieces being invoiced. I know Tyler mentioned 85%. Um, and this is showing less, but obviously that there's some delay with some of that getting to us. This is a heavy of having those invoices coming in. Uh, and again, the budget has tracked really well. Um, and you'll see in that other expenses
019category, um, that has a lot of owner direct pieces, things we've been able to do that won't be managed by CG Schmidt. They'll be managed by Jeie. Um, and that's what you see in that as well. So, are there any questions for either Tyler or I for this construction? comments or questions? I mean, it was great to be there today and see the space and um I think we greatly appreciate the partnership of CG Schmidt. I mean, it's gone extremely well from our side as well. So, you know, we appreciate that, but uh we're excited as well for um start of the school year. Yeah, I would echo that. Tyler and his team have done a really great job of working with us on a weekly basis and and needed on an hourly basis on
020different decisions that we have need to be made and thinking long term and budget savings that we can do. Um, and we just really appreciate that partnership with them and it's been a really great opportunity to work with them and just happy to be able to to have a ribbon cutting on the 27th. We are going to have it at 5:45 p.m. We'll get an update out to the board and we'll share with our community it that's going to be followed by that sneak peek and the parent boot camp at John Long. So, it'll be an opportunity for us to do a ribbon cutting. People that will already be coming for that sneak peek will be able to be there on that same evening. Um, and hopefully be able to take part in the sneak
021peek and and see the new spaces and opportunity then to have their sneak peek and parent boot camp. So, that will be at 5:45 on the 27. So, thanks for everyone for doing the doodle poll for us to get that date to get people there and um we look forward to celebrating um together the opening of the new addition as well as the remodeled piece. And with that, that concludes my update. Great. Any additional questions for Jeff? All right. Thank you very much, John. All right. That brings us to public comment. Would anybody like to address the board? All right. Seeing none, uh we will go to C. Personnel report. Yes. Personnel report. I have um one that we would ask for board approval for for a new teacher, Shelby Kimbro, special education teacher at
022Kennedy Elementary School. andformational only. We have new hires of Annie Kembbro, special ed aid at Woodview Elementary School, Russ Cross, student supervisor at Grafton High School, Kaylee Kazda, administrative assistant, John Long Middle School, Michael Owen, special education aid, John Long Middle School, Cameron Wctor, special ed aid at Grafton High School, and a resignation of Karen Schneiderberg, EL aid at Kennedy Elementary School. But we'd look for approval for Shelby. All right, any questions on the personnel report? What? Jeeoff, what's a student supervisor? I've seen student media center. How many student supervisors do we have at the high school? We have one Good. Thank you. Thanks, Mr. Man. Right. No other questions. I would look for an approval for Shelby Kimbro, special education teacher, Kennedy Elementary School. So move. Second. For a second. Additional discussion. All in
023favor say I. I. Opposed. That passes. We welcome Shelby as well as the other new hires under under theformational. Um where does that put us then for the hiring in open positions um for teachers right now that that um has us fully staff as you have one um so um Yep. So, and then we have I think support staff. You have zero. You have one. You have zero. Zero. Zero. And Scott has one. So, we have one um support staff member that we're still looking for. Um that goes with it. Good news. Okay. All right. So, let's go to item number D. Uh notice of student academic standards. Hello. This is our annual notice of academic standards that we use to guide our resource selection and also our curriculum decisions. The standards we are seeking
024um approval are listed there. It's the Wisconsin Academic Standards for ELA and math, the Disciplinary Literacy Standards, the Next Generation Science Standards, the ACT College and Career Readiness Standards, the National Standards for Health and Art, the WEIMA Wisconsin Music Standards, and the National Sexuality Education Standards for our Human Growth and Development Instruction. These are the same standards that were approved last year. There were no updates. Good. Thank you very much. Um, any questions on the same standards last year? Great. Seeing none, I will look for a motion to approve the student academic standards for the 2526 school year. So move second. There's some second. Additional discussion. All in favor say I. I. Opposed. And that passes. Thank you. Fund 46. Yes. So each year the district has until July 31st to book transfer from fund
02510 into fund 46 and have that count as a prior year prior fiscal year cost. Uh last year 2023 24 we did not make that transfer. We delayed it until this year to double up on last year's and this year's budgeted transfer in order to increase our shared cost uh to increase state aid, minimize property taxes. So, we are taking what we set aside in reserve for aid transfer this year as well as the budgeted amount um to transfer to fund 46. That's what's on the table tonight. In addition to at the high school uh and various departments will have funds that are still available in their budget that because of that tight deadline, they can't necessarily order it and get it in by June 30th. So we move it into 46 to cover that
026cost for when the material comes in. So, at the high school, um, they have set aside 19,000 for tech ad equipment and flexible furniture, $4,000 of classroom furniture at the middle school. And then in the teaching and learning department, 12,000 set aside for curriculum materials, which would bring the total transfer from Font 10 to Fund 46 to 973,100. That's what's on the table. looking to get that approved tonight to execute in the coming days to meet the deadline. Okay, questions for Toeer. Okay, seeing none, I look for approval of the 2425 transfer of $973,000 100 U to 146. So move second. First and second. Any additional discussion? All in favor say I. I. Opposed. And that passes. Thank you, Toer. And then gift reports. Yes, we have four gift donations that we would ask for
027board approval for. Um it's towards our phase three athletic complex development. Um Gretch and Seymour in the amount of $530. Uh Jeffrey and Isabelle Dodson in the amount of $500. Pam and Steve KDson in the amount of $500. and Eric Olsen as a Blackhawk donation level of $1,000 and we would ask for board approval for those questions, comments. I'd look for a motion to approve the gift report as presented. So move. Second. First second. There's no discussion. All in favor say I. I opposed. That passes and we thank everyone for their generosity and we'll get a letter of recognition out to them. Um, next board meeting uh will be Monday, August 25th, um, here at the school and that is also the first day of staff here. Correct. That's our staff. Welcome back. Yes, sir.
028Um, that brings us to adjournment. Um, the board of education will consider a motion to convene and close session pursuant to Wisconsin statute 19.85 85 section 1 subsection C considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility for purpose of considering one administration's recommendation of termination of a professional educator contract and two performance related data and compensation of the superintendent. Do we have a motion to go into closed? So moved. Second. We'll take a voice vote. Yes. Yes. Yes. Yes. And yes, we are enclosed. Thank you everyone. A couple months