001All right, it is 6 o'clock. I will call the Monday, June 23rd uh school board meeting to order. Uh first, if you can please rise, we'll do the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Consent agenda. Um, we have approval of minutes for the May 19th as well as the June 9th meeting as well as the statement of receipts and expenditures for May 2025. Do we have a motion? So move. Second. Any additional discussion? All in favor say I. I. Opposed. And that passes. Superintendent report. Yes. So Mr. Moore is not here tonight. So you'll have me reading the congratulations to our Grafton High School athletes
002for their spring sports season. Uh we had 16 GHS athletes competing in the state track and field meet. Podium finishers were Tatum Winenhoff Shotput third place. 3200 meter relay team of Cali FA, Marissa Morgan, Emily Su, and Cali Tagley Petra in third place. And the 1600 meter relay team of Abby Abby Bartholomew, Meliss Marissa Morgan, Emily Su and Cali Tagglia Petra in sixth place. Other state competitors were the 400 meter relay team of Tyler Deer, Vinho, DJ James, and Jack Nelson. The 800 relay team of Sava Balis, Max Glob, Vinho, and Jack Nelson. Cali F in the 1600 and 3200 meter. Evelyn Shots in the discus, Josie Gastra in the triple jump, Jack Marty in the triple jump, and Tyler Heinley doesn't say it, but in the long jump. Um, track and field athletes named
003academic all state cumulative GPA of 3.75 or higher will were Will Broulette, Colin Garvey, Josie Gasser, Abby Gibson, Selena Hawk, Shane Mallister, Nathan Mitchell, and Tyler Swinsson. Uh, the golf team were Northshore conference champions and qualified for sectionals as a team. Parker Siski was a state individual qual qualifier as a sophomore and finished 11th overall. First team all-conference honores were Jake Lidell and Parker Miles Jagger was second team all-conference honore and Kendall Conrad. Miles Joerger and Billy Race were named academic all state. Michael Pan was a state qualifier in tennis for the second consecutive year. Sam Camerony, Luke Mahalik, and Zack Plier were named second team allconerence in baseball. Riley Bergman, Ava Ernise and Grace Savaro were named honorable all mention all conference in softball. and Brayley Sumner second team and Sophia Getats and Josie
004Getats were honorable mention were all conference nominees all conference honores in soccer and the girls lacrosse co-op team was conference championship so congratulations to all those student athletes and their coaches and their families um classes in Grafton's summer academy kicked off today um they're at GHS with the construction going on at John Long. We don't have any classes over at John Long or Woodview but they're at Woodview with some being at John Long. So they're all um at the high school. So as you pull in, you see all these signs directing people of where to go. So thanks to Damon James working with Kate Nestler and a lot of support staff across the district to help make this happen here. Uh we had a 1,0 students enrolled this summer for the first session. Uh programming
005includes unique unique enrichment um classes for students in 4K through grade 10. Uh we have 257 students enrolled in academic support and 110 students participating in sessions designed to prepare them for a new building and additionally 220 students are taking part in strength speed and conditioning classes. So thanks to all of our summer school teachers that are involved in our summer learning academy and excited to get that started today. Um and construction update toeer. Yes. So pleased to give another update on our construction project. So uh school let out About a week and a half ago, the kids headed home and uh the move out went very quickly. Teachers uh our our Jaime's staff helped with getting those rooms cleared out so that demo people could come in right away and get started with that.
006So, you're going to see um a number of pictures from our interior remodel. Um but I will just start with the substantially completed building addition. So, here you can see uh one of the hallways as well as one of the classrooms just with a a sink piece to put in. Um on the right, you'll even see that the the uh TV, not the TV, it's called the new line is there. It's ready to be installed. Um so, the the new building edition um substantially complete. Here are the bathrooms that are in the new building edition. um as well as the exterior brick um that has wrapped around um the uh exterior of the building. Then moving inside. Uh so as you know um I know that Jeff shared that video of some of the demo
007that was going on that went uh very quickly. So this is the cafeteria that's been demoed. It's ready to start being framed. That's set to be complete right around August 12th. Uh here is the main office and expanded health room. You can see that the demo has occurred. They've already built some of the framing on the exterior of the main office and are ready for more of the framing uh to move that reception desk to an area where it can see the vestibule. Uh here's the teacher lounge. Um and then on the right you can see the teacher lounge bathroom. They already have flooring in for that space. Um and then uh on the left we have the remodel of the existing science room demo is done. So that's ready to move forward. And on
008the right the new science room that's replacing the one that um essentially was displaced by the expanded cafeteria and servery. Um that is uh all demoed and ready to start moving forward as well. Again, you'll see the dates on there of the anticipated finish date. July 29th for the existing science room, August 12th for the new science room. This is LMC. Um, you can see that it's already been framed out. Um, obviously there isn't any power right now. That's why you have the very spooky lighting uh right there with these pictures. Um, but the lighting power is going to be put back on I believe July 3rd. But here you can see the LMC and how it's already framed out with that remodel. Then with the exterior, we're going to have site work uh moving
009forward with the parking, the landscaping that would be set to be substantially complete August 11th. So, as I said, July 3rd, power is anticipated to be turned back on. landscaping exterior work anticipated to be complete August 11th with the uh remodel substantially completed August 18th with a ribbon cutting ceremony to follow. So this is the schedule. It has remained the same and we've moved forward with it each month. So this is the update. We are uh on schedule uh for everything we need for opening school next year. And this is just the updated budget. Uh we were right around I think it was 39% invoiced uh out to date last month. Now we moved up to 49%. Those will be the primary changes that we see as we start getting invoiced for these various projects.
010Any questions on the construction update? The power out is that due to the switch gear replacement that's been completed? That is so Jamie switch gear. Yes, switch gear and transformer. Okay, those are real great in disguise. Thanks, Jamie. So, we want to give a a big thanks to our our staff though. They really did a lot of work before school ended so that on Wednesday when the students left, they immediately began moving rooms or moving their stuff into various areas. Our custodial team just jumped in right away. we had we'd brought an outside group in to help us move and we didn't need them as long as as as as we had contracted them for because our staff was so ahead of schedule. Um which was great. So we really appreciated our staff really being
011part of the team and jumping on this which allowed um CG Schmidt to get into some of our spaces even maybe four or five six hours earlier. They worked over the weekend last weekend um again this weekend to get ahead of schedule. So all these things are going to be completed no later than that date and so we appreciate that. So moving along very well. Um and then last but not least for my report, we had our annual administrator retreat today um with our leadership team. Want to thank the Casmic Center for Human Performance for hosting us. Great location for us, nice and close. Um we had an opportunity as a team to reflect on our 2425 school year and accomplishments and challenges as we look forward. Um review some student data with academic data,
012some survey data from students, from parents, um and from our staff. We'll review that again with the board on August 13th. So, we look forward to looking at that, looking at our vision 2030 and KPIs that we have with that, but appreciate our team and the work that we had today. Um, and um looking forward to a great 25 26 as we round out 2425. So, that concludes my report. Any questions for Mr. Okay, good news. Thank you. All right, that brings us to uh public comment. Um, I received one email today which I forwarded on to the board. That was the only email I received since the last meeting. Um, the board recognizes the value of public comment and will adhere to the following guidelines that are established in policy 0167.3. Public comment at
013board meetings. Comment should be directed board president. Comment should focus on topics within legitimate jurisdiction of the board. No action or discussion will ensue based on public comment unless the topic being discussed is already an agenda item. Uh before speaking, please state your name, address, and group affiliation if applicable. And statements are to be limited to three minutes in length. Is there anyone that would like to address the board? Hi, Nicole Crawl, 1248 Marina Drive. Um, oh my god, I hate this microphone. I just want to start I am a Grafton Education Foundation member. So, I'm here basically to thank you all for being a part of the color blast um on the last day of school. Specifically, Sean, Bob, Steve, and Mark. Thank you for serving at Sahala. Um we had 566 total registered
014that day. Every year it's going up, which is exciting. I think it's becoming a well-loved last day of school tradition now. Um, we are still getting money in from the businesses that we partnered with, but I'm pretty sure we reached our goal of $10,000, which is amazing for a one-day onem run. Um, we will have several of our fundraisers returning this coming fall. Seeds to harvest, portraits in the park, and the trivia night will be back. Um, we're always looking for more ways to raise money for the district, but a goal this year of ours is to grow our board. So, we have a lot of great members on our board, staff, parents, families, but we're really looking um to get some members from businesses in Grafton onto our board. We think it will create
015a stronger alliance for both the education and the community of Grafton. So, thanks again. And I hate this microphone. And we're excited for more fundraising next year. Great. Thank you. Anyone else? Okay, seeing none, uh we will go to item C, uh personnel report. Yes, we would ask for um approval for Kristen Bourke, art teacher, 67 FTE at John Long Middle School and Tegan Mirren, social studies teacher 75 FTE at Grafton High School, as well as the resignation of Cassidy Perkins, special education teacher at Kennedy Elementary School. The information only we have for our new hires, we have Carrie Bez Bezy, kindergarten aid at Kennedy Elementary School. Julie Bumgardner, kindergarten aid at Kennedy. Melissa Shively Shively, special ed aid at Kennedy and Trisha Van Cersenson, ELEL aid at John Long Middle School. And then resignations
016of Chris Caskery Dohy, kindergarten aid at Kennedy, and Sarah Mueller, administrative assistant at John Long Middle School. Any questions on the present to personnel report? Where does this put us with new hires and still open positions? We have um the the special ed teacher that just resigned last week. So, we have that that's been posted um that's open and we have a couple support staff positions as well. And that's it though. Good. Great. All right. Seeing no questions, we'll take these in too. Um, so first I would look for a motion to approve the new hire of Kristen Bourke, art teacher 675, Jonno Middle School and Tegan Mirren, social studies teachers 75 Grafton High School. Second. First and a second. Additional discussion. All in favor say I. I. I. Opposed. That passes. And also resignation
017of Cassidy Perkins, special education teacher, Kennedy Elementary School. So moved. Second. Additional discussion. All in favor say I. I. Opposed. And that passes. So we welcome Kristen and Tegan to the district and we thank Cassidy for her time here as well as the other information only. Item D, summer teaching contracts advanced approval. Yes. and the resignation of the special ed teacher um is a good example of this where we'd ask for the board to give advance approval for administration to be able to hire teachers leading up to the July board meeting um and then between the July and August board meeting or after the August board meeting if needed um in order to secure our best candidates. If we we wait until our next board meeting then those candidates if they have a current job
018they they won't resign until they've been released from their current contract or vice versa. So, they're going to need they'll need to be able to say we have a contract with us before they resign from their current job. And if we have to wait and then those board meetings don't align, um then it causes a further delay. Um and then doesn't allow us to get them involved with LBC, some of our planning that occurs over the summer um and so forth. We started doing this a couple years ago and it's been very helpful for administration to be able to interview, bring in the best candidate, offer the position, bring that contract to the board at the next um board meeting um but allow us to get our staff filled as quickly as possible. So we
019would ask for advanced approval by the board of those teacher contracts um for those dates. Comments or questions? Okay, seeing none, I would look for a motion to approve advance approval by the board of teacher contracts extended to candidates vacancies that are filled prior to the July board meeting between July and August board meeting or after the August board meeting. So move second. First and a second. Additional discussion. All in favor say I. I opposed. And that passes E 202526 preliminary budget approval. Yes. Administration is pleased to bring a preliminary budget that is balanced for your approval for use July 1st. Uh taking a look at the revenue. Uh increases in revenue are driven primarily by the $325 increase to the maximum revenue per member allowed. that resulted in about $675,000 in additional revenue. Uh
020in addition to getting more uh being allowed to raise more money per student, we have many more students. Increase of 36 students to our three-year membership average, which generated a little over $400,000 in revenue uh that we can use in the district. Uh net revenue for open enrollment is expected to decrease again. Uh this is due to open enrollment seats being limited. As resident enrollment increases, more people move into the district. We have less open seats available for open enrollment. Thus, we do see uh some decline or expected to see decline again in the upcoming year for open enrollment net revenue. Another piece of the pie, if you will, uh would be special uh state special education aid. Um, as a reminder, in the current banial budget just ending, it was anticipated when it was
021passed, they provided enough special ed aid to cover 33.3% of costs that weren't covered by federal funds. In reality, it's only 30.6% that we're receiving this year in terms of reimbursement for prior year costs. It is some certain, not some sufficient. So, we can't really count on it. We can't plan on getting that full amount. So, right now, we're assuming that nothing changes. We don't have a state budget passed. We're assuming the state budget stays as is. Um, right around that 30% reimbursement rate. So, all told, it's a little over a million dollars in revenue, uh, 3.8%. You can see that trend uh consistent with what we've seen over the past few years with our increasing enrollment. In terms of expenditures, uh we do have salary and wage increases in this budget that have already
022been approved uh by the board for teachers, education aids, and support staff. 10% assumed increase in health insurance premiums. Of course, in March, we t took a look at staffing needs. with increased enrollment, we need increased staff FTE. Uh we have been up to this point assuming all new hires would select family benefits. However, many have already made their selections, but we do still have some new hires that h have not yet either been hired or have not yet made their benefit selections. So there there's a mix of assumed family benefits and other people who have made those selections. Um and another piece uh that increase in the electric and gas rates of 9 to 10% and of course a fairly substantial increase percentage-wise that 50% for water and sewer uh utility uh from the
023village overall uh $1.08 million increase in expenditures at 3.8% resulting in a balanced budget. And here you can see that continues the trend over the past few years. Um, as we have had increased staff, provided raises, had health insurance premiums go up, uh, we're seeing yet another increase in our expenditures to pay for the increasing cost of education. Uh this would result um a balanced budget would result um assuming that we end up even at the end of this current year of about $6.3 million or a 21.3 uh 21.3% fund balance ratio. Uh next steps in the budget uh we uh may see a state bianial budget passed in July. Uh there's some question as to whether or not um that will happen in July or if it will be delayed. Um but that may
024happen in July. In September, we will have a budget hearing and annual meeting. And then in October, we anticipate receiving final state budget information uh which we would use to finalize the budget and certify the levy at the October board meeting. Any questions on this preliminary budget that's being brought forward for approval for use starting July 1st? Is this the year that we have a a drop off of past um what was the calculation for your year average? We we increase we haven't had to in terms of the exemption for decreasing enrollment that ended a couple of years ago. So we don't have any of that dropping off. Okay. So unlike other districts that even if they're getting an increase in revenue have a piece dropping off which creates budget challenges we are increasing enrollment
025which is why we find ourselves with a balanced budget whereas our neighbors for the most part are struggling to get to balanced at the current point. What are the big expenses between now and October? Say that again. Are there any big expenses between now and October? Right. This is just a guess till October. You mean changes in the in the budget that we would see? Yeah. What do we have to spend money on that's big between now and uh nothing out of out of the unusual obviously fund 49 we're spending that money uh for the uh for that piece. We'll have some projects that we're spending in fund 46. Again, not really impacting fund 10. We'll start payroll in September. So heading into October, we'll have some payroll starting up. Um but otherwise nothing that
026is anticipated to be out of the norm. Any other questions, comments? So are you looking for a vote on this or information only? Uh looking for approval tonight. Yes. All right. So with that said, do we have a motion to approve the preliminary budget as presented? So move second. Additional discussion. All in favor say I. I. Opposed. And that passes. So thank you to for all the work on that. Um item F, WIA membership renewal. Yes. The WIA has moved to an electronic form to um to join or be part of the WIA. And so the in your packet is the electronic form that we sign off on. um but we need to be um authorized by the school board to be in the WIA for next school year. So we are asking for board
027approval to be part of the WIA for our student athletes. Okay. And then just to summarize again, we'll be where next year in our conference we we will I think I'm like where orange and black but where will be? Gotcha. Um we will be in the glacier trails for No. Yes. No. What where we are? Other than football we're moving to Yeah. We're So Northshore has been broken up. So we'll be part of the seven team for all the sports except for football. We're still in the woodland for one more year in football. Then we'll move to the glacier trails the following year for football only. And then the year after that may that may change as well. It's every two years there can be conference realignment and they have football opposite of the other
028sports. Clear. Clear as mud. Yeah. Until the next change. I know. Yeah. All right. Do we have a motion and approval on that? So moved. Second. Additional discussion. All in favor say I. I. Opposed. And that passes. Thank you very much. Um G S SWSA membership approval. Yes, we've been involved with the S SWSA for um longer than I've been here. Um and they advocate on behalf of school districts across the state. Um and we are able to attend their monthly meetings, get guidance and feedback from various pieces and and keep a breast of the changes at the legislature and um and how they advocate for us. And so we would ask for board approval for us to renew our membership in the South Eastern Wisconsin Schools Alliance for next school year. They've attached their
029budget um and the revenues that they bring in, expenses and so forth. Okay. And Bob, you're representative. Correct. Correct. Excellent. All right. Any comments, questions? We look for a motion to approve the SWSA contract. So move. Second. Person second. Any additional discussion? All in favor say I. I. Opposed. And that passes. Um, we got some second readings for policy. Yes. Last month we had a number of uh revised policies that we approved this month and and we had four policies last month that we did a first read on. Those four are back for the second read this month. Uh they are policy 2370 [Applause] uh education educational options provided by the district. That's really a new policy for us. Um policy 24401 summer or interim school attendance policy 541 third grade promotion and retention at
030risk students and policy 8125 consultants. So this is second read of these policies for approval. First read was last month. Any questions on any of the policies as presented? Okay. So, do we have to do these? You can do them all together. Okay. All right. Seeing no questions, um, I would look for a motion to approve policy 2370, educational options provided by the district. Policy 2440 point 01 summer or interim school attendance policy 5411 third grade promotion and retention at risk students and policy 8125 consultants. So moved second and a second. Additional discussion. All in favor say I. I opposed. That passes. Thank you for the work of the policy committee. I student overnight trip requests. Yes. We would ask for board approval for um our GHS Future Business Leaders of America, the FBLA group
031that's heading to the National Leadership Competition in Anaheim, California. Harry Slaminsky is our adviser for that. Um you'll notice there's a male coach from another school will be available in case of an emergency. They partner together. Um Tanner Pachi and Sashi Mcconeyani are the students that are going um but you um opportunity for them to participate in some FA activities at the national level. Um they've done fundraising through the Hawk Nest and some sponsorships from local businesses with parents funding the rest of that. So they qualified by competing in the January and state leadership competition in April. Um and so we'd ask for board approval. Any comments or questions on the FBLA trip? Seeing none, I would look for a motion to approve um the national leadership commentation trip as presented. So move. Second. Any
032additional discussion? All in favor say I. I. Opposed. And that passes. Gift reports. Yes, we have a number of gift reports that we'd ask for board approval for tonight. One being from Capco. Um Jim Casmmer is the contact person. Um the donation is going towards the Hawk program. So restricted gift of $10,000 which helps funds that program. Um we have um Alice K um who's making a donation for the student success center classroom in the amount of $500. So designated restricted gift towards that. Um Bob Min making a donation for our Skills USA students in the amount of $4,000 in Newman Chevrolet. Um Chad Curran is the rep. Um a cash donation for Skills USA for $500. So restricted gift. Um the estate of Ellen L. McDow made a donation of a 2010 Subaru Legacy
033um valued $6,551 restricted gift towards the automotive department. um our Grafton Athletic Booster Club, Ben Brehan, um for the GHS wrestling team, um GHS wrestling mat restricted gift in the amount of $10,352. Also, the Graphin Athletic Booster Club with Ben Brehan um of the GHS girls basketball team in the amount of $1,500 for them to attend the camp. Um, we have safety connections with Jim Lurkey. Um, GHS dance team of restricted gift of $500 towards the JHS D team dance camp. Um, and then we have Office Depot um Justin Brick um towards Woodview Elementary School um and Office Depot gift card in the amount of $1,2795. And we'd ask for board approval for these donations. Any questions on the gift report as presented? Seeing none, I would look for a motion to approve the gift
034report as presented. So move. Second. Additional discussion. All in favor say I. I. Opposed. Abstain. And that passes. Thank you. Um yes. Thank you to everyone for their generosity and we'll get a note out for them for this. So, thank you. Um, our next board meeting will be um Monday, July 28th, and we'll have it here at the Grainton School at Grain High School. Brings us to adjournment. Um, the board of education will consider a motion to convene in close session pursuant to Wisconsin statute 19.85 85 section 1 subsection C considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility for purpose of considering one administrator compensation and two performance related data of the superintendent for a quarterly review. Do we have a
035motion to go into closed? So moved second. We'll take a voice vote. Yes. Yes. Yes. Yes. Yes. Yes. And yes, we are closed. Thank you everyone.