001I'd like to call the Monday, May 19th Board of Education meeting to order. Uh, first order of business will be the pledge of allegiance. So, please join me. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Thank you. Uh, next we have on the consent agenda, we'd have the approval minutes of the April 28th board meeting as well as the statement of receipts and expenditures for April 2025. Do we have We have a first second and a second. Any additional discussion? All in favor say I. I. I. Opposed. That passes as well. Superintendent report. Yes. So, we are um honored to recognize our staff retirees. Um tonight we have four uh
002people that we are going to be recognizing. Um Michelle Chop with 11 years of service. U Mike Maloney with 35 years of experience. Shannon Meisner with 30 years of experience and Julie Cybold with 18 years of experience. So, um, there's a total of 94 years of service to our district. Um, and we appreciate all the work that they've done with our students. Michelle as a speech and language teacher. Um, Mike Maloney as an ELA teacher at John Long Middle School his entire career. Shannon Meisner for 30 years at Grafton High School in social studies. And Julie Cybold as a speech teacher as well. So, um, we had an opportunity beforehand to congratulate them, to hear about some of their plans, and hear their thoughts about that, but we'd like to recognize them individually. So, I
003have a certificate as well as a fleece, um, as a gift to them, um, for their years of service. And, um, and we can say that each of them will be missed, but I'll read them individually. I'll have them come up. This is the part that none of them are looking forward to. I have Michelle Chop. We'll go alphabetically. So it says with sincere appreciation and gratitude, Michelle Chop, on the occasion of your retirement, the Grafton School District gratefully recognizes your 11 years of service to the students and community of Grafton. So congratulations. Thank you. And then she's going to give a fivem minute talk about she's not she would quit on me and we don't want her to quit. Um and now Mr. Maloney. With sincere appreciation and gratitude, Mike Maloney, on the occasion
004of your retirement, the Grafton School District gratefully recognizes your 35 years of service to the students and community of Grafton. Thanks, [Applause] Mike. And Shannon Meisner. With sincere appreciation and gratitude to Shannon Meisner, on the occasion of your retirement, the Grafton School District gratefully recognizes your 30 years of service to the students and community of [Applause] Grafton. And last but not least, Julie Cybold. With sincere appreciation and gratitude to Julie Cybold, on the occasion of your retirement, the Grafton School District gratefully recognizes your 18 years of service to the students and community of [Applause] Grafton. And we also have in attendance their spouses. They're here to um support them. Um and we appreciate that. Um and you know, we we know that each of them have made a profound impact on our kids' lives as
005well as our adults lives. and we even found out that Mr. Maloney was a teacher for Miss Schwinson um back in the day. So, we have an administrator. So, it's something I did not know after my nine years in the district um that came out of that. So, um we do appreciate the work that they've done. If the board would like to say anything before we do a group picture, well, thank you to all of you. Welld deserved. You know, it's been an honor to have all of you in our district, you know, working with our kids and in our community for so long. So, welld deserved. Enjoy the retirement. And as Mr. Nelson said before, if we see you back helping out, that would be that would be great, too. So, congratulations to each
006of you. [Applause] Maybe we'll bring the four of you to the front and have the board come behind them. So, the seven of you Great. Awesome. Thank you. [Applause] Then following up with our theme of congratulations, um, congratulations to Mr. Toeer Adams, who's sitting here to my left, who has been named the 2026 School Business Manager of the Year by the Wisconsin Association of School Business Officials. So, he will be officially recognized in January of 2026. And as Topheer has already told us, that means it's a two-year award for him because he's business manager of the year right now. And he'll be business manager of the year in 2026. Um, and so I was pleased to nominate Toeer for this award for all the things that he's done in our district. I also want to
007thank Steve Nata as president, Jerry Rossi as finance committee chair, as well as Jackson Parker who's a business manager in South Milwaukee that Toeer mentors. Um, as well as town chairman Lester Bartell. Uh the four of them wrote letters of support for him. Um some of you may not know Topheer volunteers as one of the town's representatives on the Ozaki Central Fire Department. Um but we appreciate everyone supporting him by writing a positive letter of recommendation. So he'll get officially recognized in January. Um but we wanted to make our community aware and the board thank you for your support and congratulations to Toeer. Point of clarification. I'm not a volunteer for the fire department. the fire department board. Very very just I don't I want to put everyone at ease on that one. Um fire
008department board. Yeah, that's a minor detail. Um but uh thank you Jeff for nominating me for that. I feel honored that I was selected uh by WBO and thank you for those of you who did write a letter on my behalf. And uh I just want to say that it would be difficult to be recognized for that if I didn't get to have such a good boss. Didn't get to have a board. Didn't get to work with a board that was effective and always working for the betterment of all the kids in the district. As well as being able to come to work every day and having a great district office staff and serve with an awesome leadership team. I really do love coming to work because I have such great people to work with.
009So, thank [Applause] you. And then um some more celebrations at the high school. So, I've asked Mr. Manti to come up to the mic and um read through um numbers three, four, and five about some exciting events that are upcoming at Grafton High School or some awards that have been received. Yes. Uh good evening everyone. Happy to present a couple of items on behalf of Grafton High School. Uh first and foremost, the graduation ceremony for the class of 2025 will be held on Sunday, June 8th at 10 o'clock a.m. We are thrilled and excited to acknowledge all the accomplishments from our students from the class of 2025 on that date. Couple reminders um on the date as far as the Sunday is concerned. Uh we made sure that we selected a date that does not
010interfere with any of our extracurricular activities. Uh we've got state track that'll happen that Saturday. So, our athletes will be back on that Sunday to be able to celebrate with us. And then the the 10 o'clock a.m. time frame uh making sure that we are conducting the ceremony at a time uh where the weather is favorable in terms of temperature, not into those hot and blazing afternoon ceremonies that we had had in the past. So, Sunday uh June 8th, 10:00 a.m. Uh congratulations to the following students. First, our valadictorian, Luca Nicole, our saludiatoran, Alan Cia, and then our top 10 academic students from the class of 2025 listed alphabetically, Will Broulette, Justin Durst, Colin Garvey, Josephine Gasser, Sophia Gets, Kora Keer, Luca Noli, Andrew Sherman, Tyler Swinsson, and Alan Sea. uh truly a special class
011top to bottom, but looking at our top 10 students, they've accomplished some amazing things in their time at Grafton High School. So excited to celebrate that on June 8th. Uh also congratulations to the Grafton High School on its repeat designation as a project lead the way distinguished school for increasing student access engagement and achievement in both our project lead the way biomedical science programs and then also our uh engineering program which is which follows our project lead the way uh curriculum as well. So super excited to once again receive that award um from PLTW. Um, and along with that, uh, congratulations also to Kennedy and Woodview, which are also repeated their honors as PLTW distinguished schools for providing broad access to transformative learning experiences for students through PLTW launch the district's elementary STEM curriculum. So,
012congrats to our two elementary schools. Um, and the three schools combined are the only schools in Ozaki County to be recognized by Project Lead the Way for those honors. and you know what a great county we live in as far as that's concerned. So, congrats to the three schools on earning that recognition. And then last, but certainly not least, we'll talk about some solo and ensemble accomplishments, some musical accomplishments here. Uh, congrats extended to our following musicians who received the highest overall rating of one at the state solo and ensemble competition. Hannah Foitz on the snare drum, Lincoln Gryar on the MIMA, Elizabeth Croll on the violin, Matthew Wheeler on the piano, and also the Blackhawk drum line, always a crowd favorite at our events. Special congrats to Hannah Lincoln and the Blackhawk drum line
013who were all nominated for the exemplary performance award and the Blackhawk drum line for winning that award. So, awesome accomplishments in the area of music as well. And that's all I have. Thanks. Thank you. Thank you, Mr. Mate. Um, and then also letting the board know that we met with um, State Representative Paul Malachite visited the district on May 9th. Um, Mr. Adams, Miss Mack, and Miss Leon and I met um, learned talking about Graphic School District. Um, a lot of news right now on the um, news cycle about education and funding. U,, we talked about how the funding formula impacts our district. We're unique in that with our growing enrollment. um the funding formula helps us, but if we were to be at SAGNet, we'd we'd be at a $2 million deficit right now.
014So, it was a great opportunity for us to share the great things happening in our district, but also talk about funding, special ed funding, um and so forth we could bring to his attention and appreciate him taking the time meeting with us. Um and then on an annual basis we inform the board on our parent testing opt outs and this year we had um no high school students opt out of testing for middle school and one elementary student opt out um across the district. So if you recall two years ago we moved to when parents want to opt out they have to write a letter um and then we follow up with them explaining the importance of the test or explaining the rationale for it and hear their concerns and parents can still opt out.
015um we've seen those numbers drop from 22 to 7 to five um over the last three years. So um that's where we are with our parent testing optouts. And then our construction update, we are going to bypass that because we have our first item after public comment. We're going to have a presentation on our addition and remodeling construction update. Um so we will um save that till then. Um, and then finally today I wanted to update the board and the community on an incident that we had at John Long Middle School where we had a situation involving graffiti in a restroom that raised a potential school safety concern. Um, we um, Mr. Weiss immediately connected with Officer Alonsy, our school resource officer, um, and gauged him in the process. He worked with the school administration
016to assess the situation. Um, students were placed in a hold and the building was searched. Uh so we want to thank the Grafton Police Department as well as the Cedarberg Police Department whose K9 was instrumental in ensuring the building was safe. Um following um that search determined there was no threat. So the students were able to finish their day on a normal basis. Um after school I did attend a a staff meeting debrief for Mr. Weiss and Officer Alonsy reviewed the situation with staff and the response that they had. Um gave opportunity for staff to give feedback. Um but I want to thank Mr. Weiss and his team for their quick response um keeping students safe and and um interacting with our SRO to help make sure we're making the right decision in that situation.
017And with that, that concludes the superintendent report. Any questions for Mr. Nelson? Okay, thank you very much. Uh next, this brings us to public comment. Um I received no email, so nothing was forwarded on from the last meeting uh to today. on is anyone here like to address the board? Um if I can just read one quick statement before I do. Um so with uh this uh the board recognized the value of public comment and will adhere to the following guidelines that are established in policy 0167.3 public comment board meetings. Comment should be directed to the board presidents. Comment should focus on topics within the legitimate jurisdiction of the board. Um no action or discussion will ensue based on public comment unless the topics being discussed is already an agenda item. Uh before speaking, please
018state your name, address, and group affiliation if applicable. Um and then statements are to be limited to 3 minutes in length. Uh please note that this is a public meeting and that the meeting is being livereamed and will be posted on the district's YouTube channel. Hi, I'm Carrie Smolinsky. Um I'm here representing the Grafton Education Foundation, but I'm also a teacher here at the high school and a parent in the district. My address is 1558 East River Road in Grafton. Um, I'm here as a representative of GEF to say thank you for your support for our night of giving which was held in April on April 11th at the Ozaki Nonprofit Center. It was quite a success this year. Uh, I think if you were there, uh, we had a great time gambling and had
019a lot of fun and raised a lot of money uh, to support teachers in the district. So, thanks again for all of your support as the board. And then also I'd like to remind everyone that we have uh the color blast event scheduled on June 11th at John Wong Middle School which is the last day of school. So thank you very much. Thank you. Anyone else like to address the board? Okay, seeing none, uh we will go to item C. Uh Jamus addition and construction updated. Yes. So, uh, I just want to, um, say thank you to our partners in this, Huffman Keel, uh, Growth, uh, Design Group and CJ Schmidt. Huffman Keel being our owners rep, uh, Growth Design being the architect and CG Schmidt being our construction manager. Thank them for being our
020partners in this. And so we do have Tyler Helker from CG Schmidt and Michelle Hammerling from Huffman Keel here to present our construction update for us tonight. Back board back. Awesome. All right. Good evening everybody. I'd like to formally say thank you to not only the community but the board for trusting us with this construction project. So, um, it really started with getting a lot of these early contractors released. You know, the the steel really drove the project. We had a lot of guys that worked through -20°ree weather that really, you'll see it now, ensured the success of this project. So, um, it's all due to them. I just oversee them. So, this is kind of where we're at right now. So, as painting goes, you'll see that we have all these accent pieces completely
021done on the south side of the project. We're going into our finish second coat on the other side of the project as well. Um, all of the ceilings, excuse me, have been completed. We're just finishing up a handful of inspections and then we'll be able to drop the rest of the ceiling tile. Within the next couple weeks, that should start to finish up. As the bathroom goes, we did just finish the tiling this week. So, they're putting in their finishes already. So, we do have the urinals. All the stalls are going to start going up in the next two weeks as well. So, that bathroom is going to be significantly complete by the end of May. As it goes for brick, um, we did have a kind of a goofy detail with the pre-cast that
022was up there. So, it took a little bit for us to get going as I'm sure a lot of you saw, but now we're really moving along and we're fixing to be done by about the end of May. And then we'll move into there's another metal panel system that gets installed around that brick and we'll be complete about just before the end of school. The flooring is about 85% complete. We're holding off on the corridors just where the hightraic areas are as of right now. And there's a lot of nice patterns that go in there that we don't want to ruin until we really need to put it in. Um, as you'll see, and I think in the, yeah, the next slide, our mill work, we had to get into a production schedule 3 months
023ago. Well, due to us really holding our schedule as it is and accelerating, we're two weeks away from getting our mill work. So, what we're going to do is in that last picture, you'll see right where those pipes are holding out, we did install a carpet. We'll peel it back, put the cabinets in, and then we'll put new finished pieces up to those cabinets. As for the roof cap, um we're probably again about two weeks away, just waiting for the mason to finish up on the south side, which again should be done by the end of May, and then we'll finish off with that roof cap. Probably the most the best news that I can give today is as of this month, we are 50% build out for construction and we still hold 55% of
024our risk funds. So that is funds that we hold as a construction manager to make sure that any unforeseen issues that hit, we can take care of. We're not dipping into extra buckets and making sure that the project finishes on what the uh contract that we signed. Some upcoming activities. So June 16th, we do have our electrical power shut down so that we can swap out all of the old electrical gear that powers the entire facility and put brand new stuff in. So in coordination with Wii Energies and uh obviously the school district u we're going to shut the power down, get everything swapped over and then it should be back on prior to the 4th of July. June 16th is also our official start to the remodel work in the existing school. So, we're
025hoping that we're going to be working off of a generator that we're bringing in ourselves. So, there should be no interruptions within our schedule. By July 30th, we're hoping that all of the landscaping work is complete. Again, we have a little bit of grading left to do around the ex the building addition. And then I'm sure the uh you've all seen up front, we do have a little sand filter up there that will be completed within um those first couple of weeks of June once the once the kids are out. August 8 or yeah, excuse me, August 18th is our substantial completion date. So at that time, we'll still be doing minor punch list items, painting, stuff like that, but that is going to be our hard day. and then we'll work with the school
026district to um kind of get a ribbon cutting on everybody's calendars and then we can kind of showcase our our little project. All right, going into schedule. Um you've seen this pretty consistently throughout the project. I did add a move outline item because we are getting close to summer starting and we need to turn the building over to CG Schmidt. So, it requires getting a lot of people out of the room. So, summer logistics, ensuring staff are ready. So, the areas highlighted in yellow are all the areas that are going to be impacted by this construction happening this summer. So, it requires contents to get moved, um furniture to get relocated. We've come up with a couple of staging areas in green to take place. So to date, we've been meeting with all the John
027Long Middle School staff that are going to be impacted, ensuring that they have a clear understanding of the labeling that needs to take place on their contents just to make sure that nothing gets missed or lost throughout um being temporarily stored during the summer. Um, we're working very closely with Jamie and his team to assist all of the teachers with either lifting or moving or providing extra boxes or labels or whatnot. Um, we'll also be bringing on a third party to help move some like the furniture and and things of that nature. We have a pretty quick turnaround time. We're actually going to be starting in some spaces um the afternoon on June 11th, so the last day of school. So, we've already had communication with those teachers who are impacted. Um, and we're going
028to be ready to go. We have a little bit of abatement to do, which we want to do ahead of, um, when we turn the space over to CG Schmidt. So, teacher packing deadline is end of day on Friday, June 13th. Um, the fifth graders who are moving over, um, we are working to get their addition ready to be turned over late July. doesn't mean they have to start moving in right away, but it's just going to be available to them. And then full access for all staff, it's going to follow when we get substantial completion for the building, which is August 18th, and we're looking very good for that. And then just a snapshot of our budget summary. Um you'll notice that more invoices are coming in. Um, and we have settled on our
029playground equipment that is now approved and on order. Playground is going to ship July 11th. So, we'll it ties in very nicely to finishing landscaping on July 30th. So, all of that is going to just tie together really nicely for a full finished product at the end of the school year. Does anyone have any questions? Tyler, when you mentioned the 55% left, is that overall, not just what's been completed thus far? Because we we talked on the tour like the remodeling aspect is the one that you could potentially run into some unknowns and run into some things where you have to tap into that contingency. Correct. Yeah. So, that is what is left. Um what we're doing to mitigate that is we're starting to work weekends right away on the demo side. So that within
030the first two weeks when you demo things, that's really when you're going to see what's behind the walls that you can't quite capture in the construction drawing. So within those first two weeks of demo happening, I'm assuming we're really going to know what our risk fund is going to sit at closer to the end of the project. So Okay. Thank you. Any other questions for the the movement of all the classrooms? Okay. Well, it was great to see today the progress. So, it looks good. The numbers are look good and the schedule looks good. So, I would just like to add on that like CG Schmidt and Huffman Keel as our owners rep have just been great to work with. Um, on Sunday I'm on a walk and as I'm walking by John Long, I
031think of something and I send an email to Michelle and Toeer and Jamie thinking I'd get an answer on Monday hopefully. And like an hour later, Michelle emailed me. I was asking about lighting on the outside. I'm like, "Do we not have lighting on the outside?" Cuz I don't see any lights on the outside. But and I don't know where to find it in this the the graphs and I should be able to. Michelle, that's why we have Michelle. And Michelle is like, "Yes, you do. It's here and here." Okay, great. Um, and and Tyler as our project manager, Ryan Schmidt, working with us. Like, they've just been great with all the details that go with it that have kept us ahead of schedule, under budget, all the pieces that we're looking for. Um, I
032just I can't speak highly enough of them, working with growth design has been great as well, but we've just been very fortunate to have them be partners with us. Um, give them my highest recommendation. We're just excited for us to move into remodel and get to the beginning of the year. and the excitement piece of where we are now um is really exciting for us. So, well, Jeeoff, you've been great and Toeer and Jamie, the whole crew, Chris, you all have been wonderful to work with as well, which makes it just a great partnership. So, thank you for everything that you're doing as well. Can't say it better than that. Thank you all. All right. D personnel report. Yes, we have five approvals for hire that we would ask for as well as a information
033only resignation. We have Noah Cook, counselor at John Long Middle School. Maggie Grappton, ELA and student success center teacher, Grafton High School. Cheryl Martinez, eighth grade ELA teacher, John Long Middle School. Taylor M, physical education teacher at John Long Middle School. And Alexandra Chalet, fourth grade teacher, Woodville Elementary School on a one-year contract. Um and then a resignation for information only is Nicole Nicole Smembi kindergarten aid Kennedy Elementary School effective 61125. Any questions on the personnel report and recommendations? Seeing none, I would look for a motion to approve the hiring of Noah Cook, counselor John Middle School. Maggie Grappene, ELA and student success center teacher, Grafton High School. Cheryl Martinez, eighth grade A teacher, John Long. Taylor M, physical education teacher, John Long, and Xam Alexandra, fourth grade teacher, Wu Elementary, on a one-year contract.
034Is there a motion? So, second. We have a first and a second. Any additional discussion? All in favor say I. I. Opposed. That passes. And we welcome all of them to our district. And we thank Nicole for her time and wish her well in the future. E May 12th finance committee meeting. Uh we've got a slew of some recommendations and someformational only. So recommendations first. We want to go through all of the recommendations, then go back and vote on them or vote on them as we go. Do we have a preference? Let's vote as we go. Okay. All right. Turn it over to me. Okay. Actually, that was the word I was going to use. I was I was going to use slooh. So, as soon as you said it, I'm like, you took my
035word. Sure. So, we have numerous recommendations tonight. Uh, brought to you from the finance committee. First is regarding the soccer restroom and concession stand uh part of phase three or actually all of phase three uh for enhancing our future. Uh just going back a couple of years uh back to May of 2023 uh we were about 280,000 $85,000 short of cleaning the project and that was after reducing the scope bringing that cost down by about $100,000. We came back the next May about a year ago um with some additional bids uh we had in fact one uh from Duffet Construction uh that we were hoping to move forward with uh but we are a little too short about $162,000 short and so uh we were directed to continue the fundraising effort and so now a
036year later we've gotten closer uh to fully funding the project after having some additional fundraising by soccer parents of 68,000. At the same time, the cost has been anticipated to go up by about 5% in working with Duffik. Um so that right now we are about $117,000 short. Uh there is an opening uh that where they could start in August of this year and complete by October to complete this project. Um we could use funds from our uh capital maintenance plan. It is fully funded uh over the next 10 years. Um and and driving the recommendation uh to complete this project for an estimated $360,000 knowing right now we're $17,000 short. not accounting for the fact that a soccer group does have $15,000 in potentially matching funds. If those are matched, that would be an
037additional $30,000 coming in. But driving the recommendation to approve is the fact that we are the only Northshore Conference School without permanent restrooms at the varsity soccer competition site. Um, we do believe that waiting will likely result in inflationary increases that outpace uh our fundraising, which would make it more difficult to do. Um, and then would lead to concerns over the uh donors that did provide uh one that provided $60,000, one that provided $50,000 specifically to build this building. Um and we do believe that adding the facility project, we know adding the facility uh this facility project to capital maintenance plan would still result in the fund balance uh being enough to take care of the next 10 years of needs identified in our district. Uh so with that on the table, uh any thoughts,
038discussion, questions? uh as we do have uh a recommendation uh that we're looking for. So recommendation came from the finance committee to the to the full board. Uh we had one of the representatives um from the group that's helping fund raise for the naming rights of the field as well as also naming rights to be on to the scoreboard. Um and then if this is approved, they would still have to hit those tiers in order for those naming rights to um to transpire. So um approving this does that would be a reason why it would not necessarily stop. That makes sense. A little can you elaborate on the name ranks field and speak to the match? Um well I'll I'll jump in with any details that I don't have here. So, um, the there's $100,000
039for a naming rights of the field and then $50,000 for a memorial to go onto the scoreboard. So, that is what the group is trying to fund raise for and then those funds then would be allocated towards the the the project. So, as that group has $68,000, $15,000 match right now, and if that gets fulfilled, that'd be another $30,000. they would still have to complete those milestone and fundraising in order to have the naming rights um on either one of those. Thank you. Correct. Yes, that's correct. And they're and they and they understand that and they're and they've expressed that the they promise that they will continue fundraising towards the project. Um, and Kathy Hines, who was at the meeting, um, shared that at that time, but she's also shared it with the other group
040of parents that we've met with multiple times throughout the last year in terms of trying to fund raise for this project. Any other questions or comments on this? This would then complete our outdoor facilities upgrade. This is the final piece. This would be the final piece of our outdoor facility upgrades and we would transition into looking at our auditorium and the 50 and $60,000 we've had. We've had those for multiple years already. Correct. That's correct. So that would be something we probably have to go back to those and look at that original contract that we had. Yes. That's at least two years old. Um maybe three when we were doing the work that I was doing with businesses and and getting sponsorships for the big pieces that we had. Um those came in um I
041think three years ago. Yeah, I'm still hopeful that that that soccer fundraising group hits that those tiers, namely for the field of that 100,000. And in the meantime, I think it's a matter of do we want to do this or not. And I I think we need to get it done uh regardless of where their money comes in. I just think we need to make that decision of now or not. I mean, as Toeer said, the costs are going to go up. They've gone up already in a year. It's going to continue to happen. So, I'm ready to move forward. Any other comments or questions? Ongoing impact to the on the maintenance of the capital fund. Pretty negligible. Do we have a dollar amount? Guess correct. In terms of the ongoing maintenance piece, we we'd
042have to put the the roof would be something that would eventually go on, but our roofs last 30 years. So, it would be a long ways down the road that we'd have concerns about maintenance to that building, but we'd certainly account for it. What um percentage or what number of games are played on the turf? Only if the grass field Any additional comments or questions? How much was fundraised for the shelters for the soccer field. Kevin, what was 16? That was the total. That's what my number was wrong. Okay, that seems right. Okay. Are there other commitments to phase three? The enhancing our future. So this is to complete phase three of enhancing our future. This would complete phase three. Um when we first started this a long time ago, we did a comprehensive plan
043that had a phase four, but that would included like lighting and LED lighting and just different things that was more like the wish list piece. And so as we've moved through this process, we've said phase three is a great phase to end um away from our athletic fields. As we look at our soccer stadium area, the the stadium, our varsity, JB softball fields with turfing, um the JV softball, JB baseball, those are all in great shape. So it's really this is the final phase of phase three that we need to address um in our enhancing our future piece. Any other questions? All right, seeing none, I will look for a motion uh to approve accepting the proposal from Duffet Construction to construct the soccer restroom and concession stand, including the landscaping for a total of
044approximately $360,000. So second any additional discussion. All in favor say I. I opposed. I we have and that passes. All right. Thank you very much. Um item number two. Yes. So last uh week at finance, we did uh have uh Paul Leslia from RNR come and present our property and casualty insurance renewal. Uh so we did see an uptick in our property and equipment uh uh renew uh renewal premium. Uh otherwise liability crime were fairly flat. Workers comp went down uh very significantly. Um savings of $26,000. Um, and I do have an update. So, you'll see that for the uh workers comp dividend last week he came in. He said it was a 10% variable. So, as long as we have um our claims don't reach 50% of our premium, we would get 10% of
045the premium back in dividend. That's he he managed to bump that up to 15%. Um so uh that was that's a an increase you know an improvement off of what the finance committee was presented. So overall our uh premiums uh are going down. Uh so significant savings from uh the last budget. So, uh, any questions, thoughts as we have a recommendation from finance on the [Applause] table, comments or questions? Okay. I look for a motion to approve the 2025 26 workers compensation property and cash the insurance coverage as brought forward by RNR Insurance. So moved. Second. Additional discussion. All in favor say I. I opposed and that passes. Ter number three, staff handbook for use uh next school year. Uh just an update. Uh, a lot of these are some clarifications on language uh such
046as school cancellation days and who uh should be showing up uh who can show up based on uh certain needs that we might have uh as determined by the superintendent. A little bit of a clarification on health and dental uh clarifying that our full-time educational assistants have access access to single benefits. Um, also a couple of cleanup pieces on professional compensation. Uh, just taking out some of the language about how initial salaries are determined as those wouldn't really pertain to someone who has a handbook who already has that salary put together. Um, taking out some old language from uh from many years ago that we don't use anymore. Uh, also a note on retirement noticing and eligibility. And you'll see this for the resignation piece as well. Just clear clear clearly delineating which employee should
047be told when someone retires in terms of superintendent, myself, payroll and benefits as well as their supervisor. Uh retirement uh changing the couple things with that. Moving up the um retirement deadline up to January 17th uh instead of February 1st. making sure that we get that before our January board meeting. Um, and then also on the retirement piece, uh, stating that you would need to be 55 by August 31st of that following school year to be eligible as well. Um, and then that pretty much covered uh those pieces. Uh then we did have some additional some changes with stipens at the end of the handbook adding uh stipens uh at the high school for the Asian culture club, Dungeons and Dragons, uh musical music accompaniest for fall and holiday concerts as well as at John
048Long for musical lights and sound. And we have a corrected stipen uh that was uh assistant boys assistant swim uh that was listed as a two. We've always paid it as a six uh because two is what the head coach gets. So we just made that clerical error correction. And then we've taken out some stipens from the handbook that are no longer used. The John Law Middle School comiata pop ac capella and treble stipens. So, we have a uh recommendation from finance. Uh just looking for any questions, thoughts uh as we consider that. Good. Okay. I would look for a motion to approve the recommended changes to the handbook as presented. So, move second. Additional discussion. All in favor say I. I. opposed and those changes pass. School fees. Yes. So, we took a look
049at school fees and and compared them to our neighbors. Uh we brought forward recommendation that 2000 uh looked at the comparables and saw that we're relatively comparable just as we were last year. Uh right kind of in the middle with neighboring districts on our fees for registration, for athletic and parking. Um and so uh finance has brought forward a recommendation that we leave 202526 fees to be the same as they were in 25. So turn it back over to the board for any thoughts or discussion for a motion to approve the 2526 school fees as presented. So move second. Additional discussion. All in favor say I. I. I. Opposed. And that passes as well. Um FSMC contract renew. Yes. So looking to renew our contract with Chartwells as our food service management company. They uh
050the renewal would have a 3% increase in what they charge to us for every meal that they serve. That would be a 12 cent increase to what they charge us for lunch and a six cent increase for what they charge us for breakfast. And again, 3% is the cap uh from DPI. It's the it can be the higher of either that 3% cap or the December food away from home CPI index um which was 3.1. So it could be it's the lower of the two. So instead of the 3.1 it is a 3% increase uh for that contract moving forward. So we have a re recommendation from finance to approve continue with chartwells which uh we have had a great relationship. We've done a really good job for increasing uh our meal participation over the
051years as well as adding breakfast programs at our elementary schools. uh everything we've approached them with, they've uh they've done a stellar job with implementing questions. This is the second year of our correct three more times before being required to go out to bid by DPI. Motion to approve the contract charles to serve as our SMC 4206 additional discussion. All in favor say I. I. Opposed. And that passes as well. All right. Last for the recommendations is the school price. Yes. So sort of dubtailing with the increase in the charges or in the the prices for meals that we will pay uh that Chartwell serves, we have recommendations to increase school meal prices uh that we charge our students and our families uh for lunches. An increase in 15% uh 15 cents per lunch at
052the elementary, middle, and high school. Uh no change for reduced price lunches, reduced price breakfast. The breakfast price would go up by 10 cents per meal. That would keep up with prices, the price increase we're seeing, as well as the inflationary costs for all the costs we need to cover outside of what we pay Chartwells like taking care of the equipment, servicing the equipment, uh Skyward, Skyward software for handling all the meal charges that come in. Um, so this would allow us to maintain a balanced budget uh going into next year for our food service program. Question on meal prices. No questions toer, but it came up in finance about the reduced prices. So the reduced price for lunches and breakfast is simply the amount that we can charge that would then equal the total
053amount we get for free lunches. So if we're let's say the the federal government is giving us let's say a total of $3 per meal, right, for free, then for the reduced price lunches, we're getting 260. So you're allowed to charge the amount that would equal that. um that free price that we get from the government. Thank. All right. I look for a motion to approve the meal prices as presented. So move. Second. First and second. Additional discussion. All in favor say I. I. Opposed. And that passes. Um item F. We have someformational items from the finance committee meeting on May 12th. Toeer. Do you want me to do the overview and then turn it over or do you just want Yeah. Well, if you wanted to go through the overview, just don't want to
054do it twice. Let's see. Oh, yes. I will not. Yeah, you go ahead. Handle that before we shoot off to the next one. Finance committee, not the department of redundancy department. Um, thanks for laughing. Okay. So, health insurance update was discussed and the district moved to a self-funded insurance model in January of 2024. An update on the self-funded health insurance was presented focusing on cost control strategies. The district health plan had a 113% loss ratio from July to April with the latter half of 2024 being challenging due to larger claims and one-time procedures. The district has a high incidence of members on high-cost specialty medications. The loss ratio averaged 77% from January to April supported by stop-loss reimbursements. Cost mitigation strategies discussed included working with alternative pharmacy benefit managers, PBMs, to repric claims and utilize
055more progressive sourcing delivery solutions for prescriptions. Analysis with an alternative PBM showed potential total savings of $354,358 through rebates and program savings opportunities. True Scripts clinical programs could significantly reduce specialty prescription spend. Another strategy discussed was the Nexus acco network which could potentially save the district about $175,000 with appropriate plan design and steerage. So great to have Dan there to present. So, when do we expect another update from Dan? Say that again. When do we expect another update from Dan? Uh, I would anticipate him to come to the September finance as we'll start to get clear numbers on what our renewal would look like. We'll certainly get uh obviously it's we've been trending much better in 2025. We'll have more data on that as well, but September would be when we would expect to see
056move on to capital. Yes, please. All right. We also discussed the capital maintenance plan. An updated um capital maintenance plan was presented for long-term strategic planning of facility needs. The plan lists capital projects, their projected costs, and expected completion years over the next 20 years categorized by funding source. The plan was brought to the finance committee for review before going to the full board in August. Projects completed or partially completed in the 2425 fiscal year had an anticipated cost of 1 roughly $1.2 million. We also discussed the positive impact of the favorable bid results related to the referendum project. The district has been able to approve alternative bids uh that we hope to do but were not initially in the referendum. The same is true for some John Long Middle School capital maintenance projects that
057can now be addressed using available referendum funds. Using referendum funds for certain John Long Middle School projects would free up approximately $840,000 in capital maintenance plan dollars for projects across the district. The annual budgeted contribution to fund 4646 is expected to fully fund the capital maintenance plan over the next 10 years. The next step for the capital maintenance plan are to approve any additional transfers to fund 46 in July and approve the 2425 plan in August. Thank you for your work on that facility use fees. Right. We also discussed facility use fees uh which was last updated in November of 2019. They have remained unchanged while comparable local fees have significantly increased. We reviewed a comparison of old and new fees of surrounding districts for various indoor and outdoor facilities across different user categories. Increasing
058facility usage fees to be more in line with local districts was examined and discussed which would result in increased revenue. This is also an action item coming up later in the meeting. Yes, that will be item G. So that will be coming up shortly. Uh debt defeasence. Yes. Debt defecence. Debt defecence. Yes. Uh the district has structured most of its fund 39 debt payments to occur every other year since the 2223 budget to maximize equalization aid. However, increasing enrollment has impacted the equalization aid calculation, potentially resulting in less aid in years without scheduled 139 debt payments. To maximize equalization aid, the district can use existing 139 funds to preund future debt payments. An example of a 1.5 million defecence was included. administration will fine-tune fiscal projections to determine the optimal defecence amount to maximize equalization
059aid for the following year. A special board meeting is planned for June 9th to authorize this defecence comments or questions only. Um last one 2526 preliminary budget. Okay, the preliminary budget for 2526 was developed based on updated information and estimates. Key points included expenditures, the overall projected expenditure increase of one roughly 1.14 million or 4%. Uh this includes increases in salary and wages for all staff, a 10% increase in health insurance contributions, and an increase of 0.85 in teacher FTE among other items. Uh revenue was also discussed. The overall fund 10 revenue is projected to increase by 1.14 roughly million or 4%. This is due to two primary factors. Um our increasing resident enrollment and the $325 increase in pure pupil um in the revenue limit. Preliminary budget for fund 10 is balanced with both
060expenditures and revenues at $29,663,997 representing a 4% increase. Next steps, the preliminary preliminary budget is scheduled for approval in June followed by a budget hearing and annual meeting in September with the final budget and levy certification in October. Any questions on the preliminary budget? certainly in a good spot as of right now. So, thank you for all your work on that. All right, that is all theformational items for the finance committee on May 12th. Um, next, this brings us to um facility use fees. Yes. So, we did discuss this a week ago and it was uh determined that the administration should bring back a recommendation uh for how to address our facility fees which as mentioned earlier are certainly um have been unchanged for quite some time and are certainly uh below uh what other
061districts are charging for use of their facilities. did bring forward uh the um what we have our facility usage over the past three years with the different categories different groups. Category 2 primarily being our youth theater programs, local groups. uh category three um uh with groups that have less than 75% of our own students as well as category 4 uh which tend to be your pro poor uh forprofit activities. Um so you can see the dollar amount uh that has been reserved. I will point out those dollar amounts aren't always received by the district. You can see on the bottom we do receive donations. So instead of paying those fees, we they are allowed to donate uh to the district to offset those fees. And over the last three years, it's been about $25,000 of
062donated items that have been tapped to reduce the actual fees paid out. You can see an example of the groups that fall into those various categories. Um, and so we have recommendations uh for various facility use fees knowing that we were uh we had the goal after feedback from finance of minimizing the impact to the category 2 fees, our local feeder programs um and focusing more on those category 3 and category 4 programs. So we have some recommendations here. This is regarding our stadiums and our varsity fields. another category for other outdoor facilities, JV fields and other fields we have along with the tennis courts um as well as some of the auxiliary systems that go along with using those outdoor facilities. Uh then we move to indoor facilities. Uh the gymnasiums, these are per
063court. I'll point out these are per court fees. Um, and so these are for our gymnasiums across the district. Uh, we also have some of those auxiliary pieces that you can get along with those gymnasiums. Uh, and then also look at some other indoor athletic facilities like the fitness center, uh, the lobby that would go along with using the gymnasiums, uh, the swimming pool and locker room and such. Uh and then other indoor facilities like our auditorium and our cafeterias across the district. And then lastly uh some other indoor facilities, classrooms and general LMC's as well as looking at our custodial fees which are charged when we have to have our custodians come in and work an event because there are no employees as part of the activity uh in that reservation. So we looked
064at this in terms of the recommendation uh basically trying to these fees if passed would not impact current reservations. So if you have fields facilities reserved currently you still have that price that we have been charging currently. Uh it would also not impact current bulk reservations. Glendale Little League bulk res reserves a bunch of space especially at John Long that would not be impacted. They're set for this summer. They have those facilities reserved as well as other current agreements such as the gladiators who have agreements already in place for using fields this fall. So, this would likely be something that would start really impacting groups uh as the winter season came along in those indoor facilities. So with that, we have a recommendation uh from administration to the full board uh for your consideration. Um
065and uh turn it over for thoughts and questions, questions and comments. Toeer and I went back and forth a little bit because I was questioning if you want to go back to the chart. Sure. With the organizations and the categories because I was questioning how why organizations maybe fall in one of those categories and um there may there are some nonprofits up there that are in different categories and it's more by activity than what the how the the organization is classified. Correct. So if you look at the language, it says for profitm activities, it doesn't it doesn't discuss nonprofit organizations, but an activity for a nonprofit, let's say, or for an organization could potentially fall in two categories. Yes. It really depends on what that activity is related to. So you're saying a practice versus
066a tournament. Correct. And if the tournament is is a is for an organization that is a feeder district for us, that would be different than someone a business that say that works outside of the district that isn't running feeder programs for us renting our facilities for a tournament. was discussed in finance. One of the ideas we found a little untenable was raising fees on category two. Um seeing how that group is comprised of 75% graft in the school district kids. Um the proposed here seems to have about 20 to 26 increases in said category. Do you know one impact to that? 93,000. So if we were to filter that through and then two, what's what's the thinking because it seems like a deviation from what was discussed in finance. We took so the we took
067a lighter touch to that increase. You'll see the increases certainly are heavier on groups three and four. So that's what we took that we wouldn't not have increases necessarily. we would have some certainly they are far below what our neighbors charge uh for use of their facilities for the most part and then in terms of actually calculating a dollar amount that's difficult with with the way the the what's being pulled out of the system you'd have to go in and figure out which facilities which you know gymnasium or what have you. You also have to realize again we don't actually receive that full 93,000. Some of it would simply be um spending down a donation a little faster that might result in further donations coming into the district rather than actual revenue. I um along
068those same lines I guess I I certainly like this a lot better than we discussed at finance, the shifting around of the increase. I mean, it's obviously for a lot of these it's still an increase, but it's down significantly from the proposal. So, I definitely like that. That's I mean just for observing I mean some baseball's up 300%. Some baseball fields are up 300%. Football fields up 44%. Sorry it's late and I'm not doing percentages. Um you know gym doubles now doubles almost 6 to 12 but just observing numbers. No, I I think the the taring of category two, three, and four is is appropriate to where I think we said don't increase category 2 as much as three and four and which is, you know, appropriate in my mind because those are feeder programs
069made up of a lot of our own students. Um, so I think they shouldn't bear large of an increase. the only ones I mean as I look at this you know varsity field or the turf is I mean I certainly understand that the JB softball and JB baseball um that's the only one to me that it just looked like it obviously was smaller at $5 previously but even as you get to the tier four I mean we're 10 times what we we went from 15 to 150 um not being turf, not being lights. I mean, to me, I I wouldn't want that to be a deterrent that someone wouldn't come use our fields either, you know. So, those two, the JB softball and the JB baseball just seemed to be maybe even at the higher
070scale, even maybe a little bit too high um for someone that wanted to rent our fields for to run a tournament. Um you know, is that something that they'd even be able to do? Um and knowing that, you know, our neighbors are still still high. Um, so those are the only ones and I guess I would have liked to have seen maybe those come down a little bit more with just being um dirt and fields. Um, and the same as the practice fields, you know, same thing too. I mean, we're we're maintaining those, but we haven't have the investment into those fields as we've had into some of the other ones with the turf. Yeah. And the other interesting thing I'll I'll point out if you found any of this interesting at all, but um
071that we actually charge the same price for using our JV softball and JV baseball as any practice field that might even be just open grass. Um and so we did find that to be a bit odd um that we didn't have at least a rate um that was a little more commiserate with being a competition field for our high school. So would anyone have any issues if those actually came down a little bit down the high side? So the JB softball and baseball coming down on category three and four percentage wise those went up five times and 10 times. Nothing else really that I do like. The other thing that I did like is that you combine some things, you know, like if you're going to use the press box, you know, now it's not
072an alle cart where it's also the scoreboard and it's this and it's that. I mean, it all comes together. It's one price. It all basically stayed the same, but it just, you know, it's easier to to manage. Guess for me, it's hard to answer that question without knowing how much it's used for category 4 currently. Any idea for those baseball? To Steve's point about JV softball and JV baseball being 150? Sure. Category 4 that would likely be that there's two weekends typically or at least in the past couple years that that's been used uh for baseball tournaments. I would add that, you know, when shopping against neighboring, you know, communities, I think that makes sense. So, while the field, you know, increases look egregious from a percentage from where we were today to where we
073might go tomorrow. If you're looking for a baseball hosting a baseball tournament, you look at Cedarberg, you look at us, we're still cheaper. So, it it might make the relative increase less. I'm still of the point I don't the the category 2 increases don't make sense to me but just a different I I view category 4 completely differently. That's a competitive scenario where we're competing for business from public versus if we have the ability to still maintain our fields. The capital maintenance fund is solid. Do we need to reach for more revenue in category two? And actually I'd be interested in the business manager of the year. Well, not this year, you know, next year, next year. Your thoughts on that, right? Just from a capital maintenance, what would that increase revenue to category 2?
074Right. Any any increased revenue. And so we we do have a neighboring district um that expects to receive about $120,000 in their facility usage fees. Um or where it takes us nearly three years to get that in. That's for them per on a per year basis that's about $70,000 they have coming in that helps them take care of their facilities or can be used in the classroom to benefit kids in the classroom. Right? So we obviously don't have enough money coming in that all our buildings are just taken care of without pulling money out of the classroom that could be used there. This just does create um a situation where like a neighbor we can take those funds better take care of our field or we don't need it there we can put that money
075into the classroom. Other thoughts So I look for a motion to approve the facility use fees as presented. So moved. Second. Additional discussion. I guess I would still like to see the the two um JV softball and JB baseball adjusted. I I don't know that I disagree with you on the adjustment. I just I guess if I leaned anyway, I'd say I'd adjust it up. I wouldn't care if we were the most expensive in category four for that. I just I think I think Blair's point, if they're shopping around, they're going to come here still because we're low. I mean, if we go too high, we're going to lose any revenue. We're not going to lose it. If it could come from category 2 and if we were still just a little cheaper, again, without
076knowing what the neighboring districts actually are, we'd still want it. But if it could lower category 2 at all, you know, put it on category 4. I thought I mean if somebody else if if neighboring districts are 175 and we're 150 then I'd say 160 165 and lower category two accordingly. I wouldn't adjust it down I guess. Any other discussion? I mean I know it's not that much think of like you know those are pretty much our local kids. So same with category too being you know fear programs from our district. I' I'd personally like to see it go back to finance to massage the numbers before we would make a motion to approve it as as it is today. Seems like there's just a lot of inconsistent thoughts about it. Okay. And there's not
077mean there's not an urgency to do this today. This has not been adjusted since 2019. So most effect wouldn't happen until the December winter period sounds like. So I would motion to put it back to finance for some adjustments before it comes back to the full board for full approval. Is there a toeer timeline? Well, the next the next finance committee would be in September. That would be the next next natural place to do it. But you're we're going to grandfather existing reservations, correct? which is a bul and that could get into by that point you could get into the winter season being booked. So yes, so you'd be delaying any potential change into essentially into that spring period or beyond. With that said, Toeer, we have that special meeting coming up. That's just for
078the one item. I mean, I know you'd have to put that together. Is that doable by that meeting? Sure. We just we'd look for direction like what would the what what would like to be what information we have some suggestions of some adjustments but what more information would the board want to help them make a decision of what prices would they could I guess for me any specifically JV softball and baseball I'd be curious what neighboring districts charge um to see where we're at with that 150. Um, you know, and then if we could lower category two, I think that and and maybe not just JB baseball and football, whatever the ones that drive most of the not not everything. I want to see the top 20% of revenue generated. Yeah, because I'm guessing some
079of these things, you know, don't really generate I think I asked about soccer at the last at the finance committee. It's like nobody's using it anyway. So, you know, it doesn't make it a billion dollars, but you know, the ones that are getting used the most in category four and then what's, you know, what's our community, what's our neighbor, what do our neighbors charge, you know, for those top 20% or three or four, whatever they are, would you also be able to get from some of the districts as far as what do they get from revenue for I mean, is more of their revenue from indoor sports or is it from outdoor, you know? Yeah, I could certainly ask. I don't know how easily they'd be able to break down their data like that. I
080know because I know I do know for us it's it's a it's a complicated arduous task. So, it's probably a lot harder to say, why don't you put your staff to work on this for me? This is manager of the And then would we want to see a breakdown as far as for the different groups that we have? You know, we got a total dollar value for each of the groups, how much comes from each individual group. I don't know in my nerdiest of dreams, but I think you probably could get a pulse on the top, you know, 20% and that would help make the decision. Yeah. And I could be way off. It seems like my gut would tell me it's the football field and the baseball are a bulk of the revenue from
081categories. Yeah. The piano maybe. I don't know. So like like village usage craft in a village they fall under like the park and recck department wants to use our facilities. Yeah. We we have a a contract an annual contract with them for a a bulk usage that we've had from the time we've been here. So in in essence I I don't know when they go in the system. I'm not sure which category are they category two. They're category two when they put their stuff in. But even though they put in, you know, they'll go in and reserve those spaces and it generates a dollar amount. We don't charge them that. They have a contract and they pay that quarterly. So it doesn't always So you can take the data, that's the other challenging piece. you
082can take the data from what's in our reservation system. That doesn't always mean we're getting those funds into the district. And I believe the village does not share some of our board members concerns about category 2 when I look at the permit fees that we pay and increases we've seen since our last referendum. So there's been increases along the way that go towards that that do come out of the classroom when we pay that. It was pre We could find that for you. Yeah, we could find that for you. Okay. I don't know if that was our first year. I don't think we had before which the the village agreement. I don't think that was before. I think we I think we did a a blanket once we got here. I think it was more
083the trying to figure out a budgeting piece which is what we do for basketball now. We do for stingers we do for gladiators because they have enough time to then they can budget for that. Yep. I mean, I'm just trying to think like having that information like what is the agreement with the graft and recck department? You know, we had the the shed with the little league. So, they're they've got a an for four years. Um, who else has an agreement like that? Gladiators. And I guess that that'd be good for me. That's what I'm trying to get at. And I know there are some other like gifts that we get periodically that would then count. So that's going to be harder to pull out. So for example, this stinger's upcoming you just accepted the
084donation of the scoreboard that will alleviate their field usage fees. So it's hard to I mean those are going to be hard to to unwind and and provide that number. But I think if there were some we've got agreements with maybe the larger ones with the recck department with the gladiators with the little league. We can bring that to you. But we know I know looking at this we have an agreement with the gladiators is for they do this year's what whatever they use this year will get charged to next year and then you know it's like a year out. You always know whatever used it last year then you know looking ahead that'll be what it is. Um and they make donations. So gladiators have never paid a fee that goes into our other
085than custodial other custodians offsets our cost and we do we do charge but they pay for the custodian. That isn't a donation. That doesn't help us. That's paying for the person who's there because they aren't there on a regular base. They wouldn't be there otherwise because if they do it on a day when we have a custodian we don't charge them. But Grafton Little League has never had an agreement with us or not never but in the last nine years until the shed came up. Um, Grafton Raptors, we do not do that with Junior Blackhawks. Those are all donations. That's what you've seen. All the pieces that junior Blackhawks bring in. Craft and rec department has a has a contract. Stinger softball brings in the scoreboard. So, the ones that are making donations that are
086going to that 25,000 are Gladiators, Junior Blackhawks, and Stinger Softball. And now Little League. And now Little League with Jed. Do I withdraw my motion or how do we have So here do I ask we have to vote on the motion. Okay. Okay. All right. So we have to vote on what was originally for the motion. Okay. Which was to approve the facility fees as presented. Okay. All right. All right. So, I look for a motion to approve the facility fees as presented. No, we already have. Thank you. All in favor say I. Opposed. I And it is opposed. So, uh, do we have to look for a motion to go back to the finance committee or I don't. Okay. So we then we would look for the June 9th meeting to add a second
087agenda item to that meeting for this to be a discussion and then to bring it to the June board meeting for a final approval. We will get to work on that. Okay. Thank you for all your work on that. All right. H um also on May 12 after finance we had policy. Yes, we did. We uh went through a number of policies um that evening. I think a four number 47 of them in total. Um first group was the Neola update through 34.1. We've got uh 31 policies um that are revisions. So we reviewed those and it's our first reading and approval of those tonight. We did um have some questions and get some clarifications. Thank you Cara for getting those from Niola to help us uh better understand that and make sure we are
088good. So we have 30 31 policies for first read and approval tonight under Neola update 34.1. All right. So any questions on the first read approval revised policies policy committee did a great job reviewing all those. Um I would look for a motion to approve the first read and the approval of the um Neola policies as presented. So second first and second. Any additional discussion? All in favor say I. I opposed. And those 31 pass. Also part of the NEO Nola update 34.1 were three policy deletions listed there 5611 and 5710. We just need a motion to approve the deletion of those three. Any discussion on the three policies that will be deleted? Seeing none, I'll look for a motion to delete policy 5341, policy 5611, and policy 5710. Second and second. Additional discussion. All
089in favor say I. I. Opposed. And those are deleted. And lastly, a part of the NEO update uh we have two new policies 24401 and 8125. Because they are new policies, this would be the first read for the full board. Next month we would have a second read and approval. All right, first read for tonightformational only. Any questions on the two new policies 244.01 1 and 8125. Okay. Okay. Moving on. Act 20 update. We also have a new policy that would be a first read of policy 5411 regarding third grade promotion and retention at risk students for act 20. Really just information only. We'd have a second read next month. Correct. And this is a new policy that goes into effect in 2027. Is that right, Julia? Okay. So, another new policy for approval next
090month. There's no questions. Okay. Um, then we have the Edgar UGG update. Again, a new for No, these are revised policies. A total of nine. Um, this is a first read and approval because they are revisions to those policies. Again, we had some clarifications needed from Niola, but we got those. So, I think we're good from policy committee. All right. Any questions on the nine new Edgar updates as presented? Not I would look for a motion to approve. So moved. Second. First and second. Additional discussion. All in favor say I. I. Opposed. And those pass. Last. A new policy. Um for us it'd be a first read. Next month we'd have a second read and approval. It's policy 2370. Educational options provided by the district. informationational only. Any questions on the new policy? We hope
091to approve that next. All right. So, good work by the policy committee on a late Monday night. So, thank you. Thank you very much. Um item I, uh board committee assignments. Um I did not get any requests, um to uh change anything. Uh so we will keep our committees the same. Um I'll run through those here briefly. The only change that I will be making to the committee um is policy will become policy and procedures. So that will allow us some of the handbook things and some of those things a little bit more natural to make sure that our Neola is matching our handbook. Um and then to just broaden that a little bit more. Um but we'll keep uh we'll keep the committees the same. So the committees will be uh finance committee chair
092Jerry Rossi uh with Blair and Mark. Uh curriculum committee chair will be Carrie uh with Blair and Shawn. Uh policy and procedures committee uh chair will be Mark with Bob and Carrie. Uh marketing and communications committee chair will be Shawn um with Bob and Jerry. And then uh village liaison um I will be the chair with that one along with Mark. So those will be our committees for the year. J overnight trip requests. Yes, we have um two overnight trip requests we'd ask for board approval for. One is for the Grafton dance team doing heading to the UDA dance gap at Chula Vista Resort in Wisconsin Dells. Mackenzie Kaylor is the coach um and chaperone for the event. Um and she it's for departure date of 7 July 7th 2025 and return date of July
09310th and the student participants that are going to be on the team for next year um is attached and you can see that the student cost is $511 and they are have some fundraising that's set up to help offset the cost for the dancers and the rest is up to each student. Um it's the beginning it's the core start to their season. And then Grafton girls high school basketball of the ultimate team camp um at W Stevens Point with Matt Damato as the coach, but Tory Means will going along as a chaperon on 624 through 626 this summer. Um it's a team camp similar to a summer summer league. Um and they say cost of $150 based on the year of the students and they have a free throw contest that they run to fund
094raise free throwathon. They raised raised the fund raise to cut the cost down for kids. Any questions on the overnight trip requests as presented? Seeing none, I would look for a motion to approve. So move. Second. Additional discussion. All in favor say I. I. Opposed. And that passes. Uh gift reports. Yes. And we have um a gift report here from the Grafty Music and Theater Roosters with Rex Cybold as the contact person for the Woodview Music Classroom. Um and it's uh for two Tbanos percussion instruments and six soprano ukuleles ringed instrument in the amount of 1,457.76 cents. So it's a restricted gift for Woodview Music. We have Andy Wazardi um GHS golf GAV2 co golf golf coaching stipen in the amount of 17959 cents being um donated back to a restricted gift for GHS golf.
095Um Charter Steel um donation towards GHS girls basketball of a restricted gift of $500 towards girls basketball. Uh the Griffin Athletic Booster Club contact person of Ben Brihan um for GHS track and field restricted gift of $1,000 towards record boards. Um also the graph athletic go with Ben Brhen towards GHS football um for a restricted gift for football team program helmets of 1,97625. And all and the last but not least, graphic athletic booster Benhan for GHS football for football coaches WFCA membership in the amount of $4174. All right. Any questions on the not I would look for a motion to approve the gift reports as presented. Some move. Second. Any additional discussion? All in favor say I. I opposed. That passes and we thank them for their support of our district and we will get
096them a letter of appreciation. Um item L um our next board meeting schedule uh will be here on Monday, June 23rd. We back to the Monday. Um with that, it brings us to adjournment. Um the board of education will consider a motion to convene in close session pursuant to Wisconsin statute 19.85 85 section 1 subsection C considering employment promotion compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility for purposes of considering employee compensation. I look for a motion to go into closed. So move second. All right. We'll take a voice vote. Yes. Yes. Yes. Yes. Yes. Yes. And yes, we are enclosed. Thank you everyone.