001Next on the agenda is the oath of office the oath for the officers for the new members. So Jerry as clerk can you? Okay. You can must. Shall we? Yes. Mark, should one one at a time? Okay. Don't put aside. Sorry, just assisting. I'm new. We can do it at together. I'll allow it. Um I state your name. I Jameson affirm that I will support the Constitution of the United States. Affirm that I will support the Constitution of the United States and the Constitution of the State of Wisconsin and the Constitution of the State of Wisconsin and will faithfully and impartially discharge the duties and will faithfully and impartially discharge the duties of the office of school board member of the office of school board member of the Grafton school district to the best of
002my ability of the Grafton school district to the best of my ability. So help me God. So that Thank you. Thank you, Jerry. Thanks, Gary. Great to have you both [Applause] back. All right. Uh this is our first uh board meeting back uh of the new election period. So this will be our u organizational meeting as well. So um we will go through and select officer positions. Uh the process will be as the same as we have done in the past. Um so that will be we look for a nomination for the position. Uh we will have a second for the nomination. Then we will make a motion to close the nominations. Um there will be a second to close the nominations and then we will vote on closing the nominations and then we will
003vote on that position. So we will do that for the four positions. So first I would look for a motion for uh board president. I would like to nominate Steve Nada as school board president. I will second that nomination. I move that nominations be closed. I second. All right. We have a first and a second to close nominations for board president. All in favor say I. I. I. opposed. That passes um and I would accept that position. So we will then vote uh for Steve not for board president. All in favor say I. I. I. Opposed. That passes. Thank you. Um next we will look for a motion for vice president. I would nominate Carrie Walls for vice president. Second. I move that nominations be closed. Second. Second. All right. Motion to close nominations. All
004in favor say I. I. Opposed. That passes. I would accept the position. Excellent. And then we vote for Carrie Walls to be vice president. All in favor say I. I. Opposed. And that passes. Thank you. Board clerk. I would make a motion to nominate Jerry Rossi for board clerk. Second. Move to accept. Move to close. We have a first to close nominations. Second. All in favor say I to close nominations. I opposed. That passes. I would accept. Jerry accepts. Thank you. All in favor for Jerry Rossi for board clerk say I. I opposed and that passes. Next, board treasurer nominations. Like to nominate Mark Kaylor for treasurer. Second. Move to close. Second. All in favor for closing nomination say I. I. I. Opposed. That passes. I accept. With that, all in favor of Mark Kaylor
005for board treasurer say I. I. opposed and that passes as well. So, thank you very much for all of that. We have our officers for the next cycle. Um, a couple of appointments. Um, so CISA 1 uh representative um Sean, you have been that representative. Would you continue to do that? Sure. Okay. So, we will have Shawn continue to be the CISA 1 representative. Was delegate. Yeah. Carrie has been that and has said that she will do that again. And then SWSA representative Bob, you have filled that role. Will you do that again? Yes. Great. So we have our appointments filled as well. So that takes us to board um meeting schedule for the 2526 year. Yes, I have a memo. Um a couple years ago we started doing this where we looked at the
006overall calendar for the year. Um, so typically, you know, currently the board holds its regular meeting on the fourth Monday of each month and the second Monday is reserved for board committee meetings. I'm looking ahead to for the 2526 school year. There are conflicts with the fourth Monday in December. Um, December 22nd is during the winter district's winter break and in May, May 25th is Memorial Day. Um so we are recommending the continuation of the board calendar of the fourth Monday and the second Monday but changing the December um 20 to 20 2025 regular meeting to December 15th and moving the May 2026 regular meeting to May 18th. All right. So this gives us a little bit of advanced notice of what our calendar will look like as we know that. So with that said
007any questions on the calendar as presented in our meeting times? All right. With that, I would look for a motion to approve the 2526 meeting board calendar. So moved. Second. Any additional discussion? All in favor say I. I. Opposed. And we have our calendar. Um last thing would be committee membership. Um as we've done in the past, um we'll take the next between now and our next meeting. Um if anyone has any thoughts or suggestions on committees that they're in or different committees that they'd like to be a part of um just contact me and then we will um make make our calendar or make our committees for next next meeting. So um any questions with that? Okay, great. Um so between now and the next one if there is any upcoming meetings everybody that's
008on their committee can just stay on their committee. Okay. All right. That takes us to the consent agenda. Um, so I'll be looking for a motion to approve the minutes of the March 17th board meeting as well as a statement of receipts for March 2025. After uh getting some clarification from Toeer on some of the the bills and whatnot, I would make a motion to approve the minutes and the statement of receipts and expenditures. Second. Any additional discussion? All in favor say I. I. opposed and those are approved. Superintendent report. Yes. Um on behalf of our entire district, we want to thank um Blair and Mark um for their commit commitment to continue being board members. Congratulations on being elected. We're excited to continue working with you. Um and appreciate you being willing to work
009with us. Um and I'm excited for the third year in a row our district has been named a top workplace um by the Milwaukee Journal Sentinel Top Workplaces. Um Dr. Dr. Gunderson and I had the honor of attending the ceremony and on behalf of the district. Um they actually had a quote that they shared and oh and Cara has this. Um so Dr. Gunnerson and I were able to be there and there were two quotes that they shared when they were sharing the how they set up the award and the survey results and everything else. And one of the quotes that they shared out of all the survey responses was one from our district where a teacher or a staff member, I don't know who it was, said, "I love my job because I feel
010that my professional experiences are valued. I truly feel honored to be a member of a team that strives for success on all levels and encourages individuality. Um so great that that a staff member felt that strongly wrote that and that when they were going through these survey results um that that they had picked that out to be one that they shared with all the companies that were there. Um and then secondly we had um at the table we were at was Capur and Associates and um we had Julie Kron a 2019 GHS graduate sitting at our table. Um, and so we said hello and and then she was talking about Mr. Boglman and her experiences with cross country and running and and being in school and just how it impacted her throughout her time. You
011know, Dr. Gunderson being Dr. Gunderson immediately found her um Kennedy um picture, her fifth grade picture, I believe. Yep. So, he had he had that um and he showed that to me. Um, but it was great to have one of our graduates working for a company that's a top workplace and to hear her say how our district helped prepare her to be successful in what she's doing and so forth. So, it was great to represent the district um but also great to be recognized with a quote, but then to also have one of our graduates there. Um, so congratulations to all of our staff and to our board for um creating an environment for staff to feel appreciated and and appreciate working here. Um, I've asked Mr. from anti to come up and talk about
012these next four pieces um because they're related to some of the things that have occurred at the high school recently which is super exciting. Yes. Good evening everyone. Um I have some exciting celebrations to share with you from directly from our career and technical student organizations uh with recent competitions that have taken place. So we'll start with uh Skills USA. Congratulations to GHS seniors Ethan Alexander and Josh Stelski who were first place finishers at the state skills USA championships. So uh two state champions, Ethan competing in maintenance and light repair and Josh competing in automotive service technology advanced to the national championship which will be held in Atlanta in June. Hunter Grock was also a finalist in the competition and he took third place in the diesel equipment technology uh division. So, lots of great
013celebration from our automotive students uh which you have uh come to expect and kind of continuing that uh level of excellence with our skills USA. Now, let's move on to FBA, our future business leaders of America. Congrats to GHS students Megan Roulette and Sachi Mccani who are finalists in the FBA state leadership competition. Megan competed in the introduction to business communication and Sachi competed in social media strategies. They advanced to the national leadership competition which will be held in Anaheim in July. Other FBA members who finished in the top 10 at state were Maya Frederickson, Luke Hansen, Tani Hardis, Jacob Nestle, Michael Tan, and Tanner H. So, congratulations to all of our FBLA members who placed at the state competition. Next, let's move on to HOSA, which is our health occupations student organization. Congrats. The
014following students were top five finishers at the HOSA state leadership conference. Uh similar name, Tammy Harda, second place clinical laboratory science. Amelia Lenberg, second place clinical laboratory science and the winner of the Barbara James Service Award. Helani Walls, third place in pathophysiology. And Sha Chaderti, fifth place organizational leadership. So congrats to all of our students in our health occupations um organization. Um, and last but not least, we'll talk about forensics. Congrats to the following GHS students for their medal winning performances at the forensics stage competition. Sasha McConey has gold impromptu perfect score. Uh, highly lucked gold impromptu perfect score. And Libby Coleman, silver oratory. Uh, congratulations to all of our forensics students as well. also our CTSO and forensics. Lots of wonderful accomplishments to celebrate with the board. Thanks. Thank you, Mr. Might. And then
015newly elected state senator Jodie Havish Senkin visited with us on April 7th. Um Steve and Mark and Choper, Amanda, Julie and I were able to meet with her and her chief of staff and share the great things occurring in our district. She wanted to understand how her decisions impact our district, how our state decisions impacting us. Um we talked through various pieces like school funding, special ed funding, um act 20 and other topics um that we covered with her um and enjoyed getting to know her. Appreciated her being willing to meet with us. Um and then we have um our athletic hall of fame and I've asked Mr. Moore to come up and talk about the hall of fame that's coming up on May 2nd. Yeah. Good evening. Um always one of my favorite days
016of the year is uh our induction of the fifth class of the Grafton Athletic Hall of Fame. So this year uh we are welcoming four individuals and we represent a really great time span in terms of years graduated. So we have Sarah Graange, Mike Learrod, Satie Netting, and Jim Stewart inducted this year. All great individuals and accomplished a ton. Sarah Graange was class of 2013. Uh she holds the bulk of our sprint records still here at GHS in terms of track and field. Uh was also a captain of the tennis team, was recruited to WMadison as a heptathlete. Mike Leardrod in a class of 78 uh was a multi another multiports star uh football, basketball and track and field and w up having a successful football career at the University of Michigan and spent a
017training camp in the NFL with the Kansas City Chiefs. Sadi Nenning, class of 2010, uh one of our outstanding swimmers in GHS history, multi-state champion, uh captain state champion teams, and then also went on to a successful career at Emory University in Atlanta and also has now since earned her PhD. And then also Jim Stewart, who many of you may know, still in the community, uh still part of our wrestling coaching staff, class of 1994, uh state uh state state qualifier and place winner his senior year, uh as well as a very successful college career at Concordia University where he was a national qualifier. So, we're going to do this in the in the GHS Commons on Friday at 5:00. We have a ceremony, a plaque unveiling, and then also a dinner for our inductees
018and their traveling parties. We're we're super excited about it, as we always are. Thank you. Thank you, Mr. Moore. Um, and also wanted to let the board and our community know that teacher appreciation week is May 5th through 9th. Um, so all staff, the teachers and all staff will be recognized and thanked throughout the week. We'll be providing a lunch from the district and then we've coordinated that with our principles as they work with their PTGs and some of the special celebrations they do throughout the week. Um, I know the music boosters have partnered um with some of the other parent groups as well to try and get everyone a caramel apple um during the that week and um parents are able to recognize a staff member by doing that. So, I'm exciting opportunity for
019us to be able to recognize our staff during that week. Um, and then thank you to the Graphen Education Foundation um for supporting our educational programs by awarding teachers with $59,310 in grants this year. Um, at their night of giving, we had a great opportunity to hear about some of those grants. Um, there's an audio system at at Kennedy, flexible seating at Woodview, enhancements to the Woodview Library, the JLMS sensory room, an enzyme science lab tools, science lab equipment, a welding machine, a jazz drum set, and a pottery wheel for GHS. So, amazing to see the work that they do and all their efforts to provide um grants and incentives for our staff. And then also that night, we were able to recognize their um golden apple award winners. So Ann Galy, third grade teacher
020at Woodview, Michelle Fritzell, special education teacher at Woodview, Molly Brockup, second grade teacher at Woodview, and Robin Morgan, the technology and STEM teacher at John Lung Middle School were all recognized as golden apple winners. Um, all very deserving and we're proud of them and thanks for all their work. I mean, with that, I'll turn it over to for a construction update. Yep. So excited bring you uh the monthly uh update on our referendum construction project over at John Long Middle School. So just to update you on some work that was completed over spring break with the students and teachers off. They were able to get inside and tackle some projects ahead of this summer. So, removing the ceiling grid in the cafeteria as well as removing some flooring from some areas that will need to
021be remodeled and have new flooring put in. Um, they also began the remodeling of the former uh family and consumer sciences area just to the north of the main office. Also completed since last time we met is the interior framing. So, that was has been completely framed out. Um, we also had the RTU delivered and installed. So, this is not stock photo. It's actual photo of our actual RTU being put into place. Uh, we've also had our MEP systems uh installed above the ceiling. Uh, we've had the exterior doors. So, if you drive by there now, we don't have the temp doors anymore. We have the actual exterior doors in place. Also, exterior brick has begun. So, current activities, things we've started is the exterior brick. Um, going back to completed activities, our drywall has
022been installed. So, that's been in place and we've begun painting that drywall. So, here's a picture of one of the rooms that has been painted. So, that is underway already. And then upcoming, we'll have ceiling installation. I believe that begins uh either later this week or next week. So, I'll already be putting the ceiling in. Um, and then before we get together, uh, they will begin installing flooring in the new addition. Also want to point out that we did have a duct signing for current fourth graders, incoming fifth graders. Uh, you can see that, uh, Chris Weiss, um, our very own Chris Weiss and Tyler Helker from CG Schmidt carry the duct work over to each of our elementary schools. And of course the question everyone's asking especially our workers comp carrier is did you
023lift with your legs to get any okay even better even better. So pictures of some of the kids signing at each of the elementarymentaries and some group photos of uh that really awesome event to get them excited and be a part of the new addition at John Long Middle School. So, taking a look at the schedule, that continues to stay the same as we track toward uh being ready uh in time for teachers to come in, get their room set up uh and be ready for students on the first day of school. Uh our budget is continuing to track along um with now we're expending more of a money now that we're well into the into the budget. You see each month that we're going to take a look at this, more and more of
024the budget is getting invoiced and spent. Uh and so that continues to track along as it has uh the last couple of months. Um and then wanted to give everyone a reminder that uh before the board meeting next May 19th, we will be able to get a tour of the addition. So like I said, what's exciting is they're actually going to by that time have started installing flooring and and so you're going to get to see a lot of spaces looking uh very close to done. So excited to get everyone a chance to see that. And then we will have a very special construction update uh at the next board meeting where we'll bring our partners uh from CG Schmidt, Growth Design, and Huffman Keel here to give a a full presentation of the construction
025update, which I think you'll appreciate with as many things and as I will have on the agenda uh next month. Uh so a little break from me. So, just wanted to give that reminder to everybody so that they uh are aware of that opportunity before our board meeting which is here that over at John Long Middle School will be able to check out the new addition that is we haven't set a time. I think we'll probably say five work with Steve on that. We'll figure out how much time they think give you time to get back here because we talked about having been there and we decided to come back here. Um so we'll finalize that but I would think 5 5:15 at the at the latest. Yep. That uh concludes my uh construction update.
026Any questions? Any questions for to hard to believe it was just last year at this time if our first meeting in my notes from last year we just passed referendum. We started having a meeting with growth design. You know, we were talking about these plans and people asking are you going to get it done in time and all these different things. So, I really speak so highly of Huffman Keel as our owners rep, but Growth Design and CG Schmidt and the work that they've done to order things in advance to get things in so they can be installed so we aren't using stock photos. Um, but also the fact that we're we're we're not allowed to say we're ahead of schedule, but we're on schedule and we're and our budget is in a great spot,
027you know. So, it's been a really great partnership with the three of them getting this project in place and exciting for our community and even the work they do over spring break and at different times we've had breaks. Jamie's done a great job of working with them to to be able to get in because that remodeling piece will be the part that hits the ground running that we have a timeline to go with, but the addition is in a really great spot. So, really proud of that. Um, and one final thing I'd like to do is is give a shout out to the cast and crew for um the GHS's production of the Wizard of Oz. We were able to go on Sunday and um just great to see our kids and and their talents
028and the atmosphere there. Um and a special recognition for all the seniors. Um that was their final production. So, um, special shout out to them. So, whether they were on stage, whether there be stage crew or they were in the pit, um, appreciate all their efforts for the high school and making a successful performance. I know they were tired on Sunday. Um, but we really do appreciate them. So, great job. And with that, that concludes my report. Great. Thank you very much. All right, we'll move on to public comment. Um, I did not receive any emails, so nothing was forwarded to me. I don't believe we have anybody here for public comment tonight. So, we will go to C uh personnel report. Yes, we have some resignation and some new hires um that we would
029ask for board approval as well as a new position and that'sformational only. We have Rachel Veronic, school counselor, John Long Middle School for a resignation effective 6:30 of 2025. And then we have multiple new hires of Sarah Koyer, special education teacher, Kennedy Elementary School. Tara Daniels, seventh grade ELA teacher, John Long Middle School. Ashley Fischer, special education teacher, John Long Middle School. Kayla Grove, speech and language pathologist, John Long Middle School and Grafton High School. Allison Karpon, sixth grade ELA teacher, John Long Middle School. Katherine Ritter, speech language pathologist, Woodview Elementary School. And Joseph Teresi, social studies teacher at Grafton High School. And then a new position, Natalie Wit, is moving from first grade into the reading interventionist um for Woodview and John Long Middle School. And then we have our resignations informationational only of
030Brandon Art, special education aid. And John Long, effective 318. Sherry Cornell, kindergarten aid at Kennedy Elementary School, effective 416. And retirement of Barb Vanner Still, special education aid, Woodview Elementary School, effective 611 of 25. Okay. Any questions on the personnel report as presented? Okay. So, we'll do these on three. Okay. Uh so, first we will look for an approval for the resignation of Rachel BR school counselor John Long Middle School. So, move second. First and second. Conditional discussion. All in favor say I. I. Opposed. And that passes. New hires. Sarah Core, special education teacher. Kennedy. Tara Daniels, seventh grade ELA teacher, John Long. Ellie Fischer, special education teacher, John Long. Michaela Groves, speech and language pathologist. John Long. And High School. Allison Karpin, sixth grade ELA teacher. John Long. Katherine Ritter, speech and language pathologist.
031Woodview. And Joseph Tesy, social study teacher, Grafton High School. Do we have a motion for the new hires? So move second. First and second. Additional discussion. All in favor say I. I. Opposed. And that passes as well. Uh new position. A motion to accept Natalie Wit reading interventionist Woodview and John Wong. Oh yeah. Second. First and a second. Additional discussion. All in favor say I. I. And that passes as well. So, um, we look forward to our new hires and we thank our people, our Brandon and Sherry, and we wish Barb good luck in retirement. Okay. There's a a side note on the new hires is three of them have connections to our district. So, Sarah Koyer, going in alphabetical order, um, actually graduated from our high school and and played for Coach Nata um,
032before he was board president. Um um Allison Carpin has her mother-in-law that works in our district and Katherine Ritter has her father sitting in this room um Rick Cybold um and um placing her mother who's retiring. So some really great things to get people coming back that were in our district and wanting to come back and work in our district which is cool as well. Absolutely. All right. Next have some recommendations from the curriculum committee on April 7th. Yes. curriculum committee met on April 7th and we'll start with the textbook adoption. Julia, good evening. Yes, I'm here to share a little bit about a textbook adoptions that we talked about at the curriculum committee uh earlier this month. Uh the district does have a textbook adoption process that's listed here starting with the curriculum inventory
033and department prioritization. Then we meet with teacher teams and they review um at least two resources that is then brought to the curriculum committee to be shared and then for board um approval at this meeting. After that um board approval, we'll do curriculum planning and or professional de development for the teachers as well as follow-up meetings for year 1 and year two implementation. So the first textbook um is for our new course which is the AP US government and politics course that was approved in the fall. Um our the team reviewing it was Ryan Brogelman and James Johnson. James came to the curriculum committee meeting and shared why they selected the AMSCO United States government and politics book. The rationale is listed there, but just so everyone's aware, it is aligned with the AP um
034classroom college board website and we anticipate that it will be continually updated every year. So, this book will be um for students to keep. We will be purchasing it with curriculum funds for the first year and then after that it will be a course fee moving forward. This is benefits because the uh students can then also annotate and do practice assessments within the book. So that is the first recommendation. The second um recommendation is HMH into literature for grades 9 and 10. The entire comm arts team reviewed a number uh two resources um and they liked HMH into literature the best for our grades 9 and 10 honors and on level course. Wendy Springer came to the curriculum committee meeting and talked about all the benefits for HMH. Um the cost is for six years
035and that includes a writable for one year which will replace Quill and then also student workbooks, teacher manuals and online access. The benefits for HMH is that is consistent with our John Long Middle School uh ELA curriculum. So we'll have consistency grades 6 through 10. Uh the workbooks provide an opportunity for students to also annotate within the text. There are supplemental resources that they found valuable as well as alignment to ELA state standards, preACT prep and ACT prep. Um the last recommendation is for Mathematic, which is algebra 2 honors course, as the main curriculum resource. So, a little bit of a history about this. In November 2024, the math department did a site visit to observe Keelkmed as a potential curriculum resource for AP pre-calculus, which was a new course last year. Um, in April
036of 2024, the curriculum committee reviewed it and recommended as the primary resource for AP pre-calculus and final approval was granted. Uh during the committee meeting, it was also noted that MA the math department was exploring the use of mathematic as a supplemental resource for honors algebra 2. Uh this spring it was brought to my attention that the mathematic was being used as more of a primary resource than a supplementary resource in the honors algebra 2 course. Mike Bergman came to the April committee meeting to share all the benefits of using this resource as a primary resource instead of a supplementary resource which includes providing the rigor and practice to the students so that they can be successful in our AP pre-calculus class since our honors algebra 2 class does feed into that course. It also
037has the same instructional strategies as illustrative math and uses the experience first and formalize later model. Um so it is the recommendation to accept that as the primary resource for honors algebra 2. Thank you. So it is the recommendation from the committee to go ahead and approve these. The AP US government allows the current like every year the new Supreme Court cases can get adapted in which is really nice. So it's never out of date. And then for the literature it's just nice because it actually gives us a formal curriculum and not just a homegrown curriculum. So it will give us something to add. Okay. Any other comments or questions regarding the recommendations? Okay. We appreciate it when they came to the curriculum meeting to present and their reasoning behind this. So that was very
038helpful for preparing for today. So we have three recommendations. We'll take these each separately. Um so the first one would be a recommendation for the AMSO United States government and politics. So move second. We have a first and a second. Any additional discussion? All in favor say I. I. Opposed. And that passes. Um the second one is a textbook recommendation for HMH into literature. Some either one. So second first and second additional discussion all in favor say I. I opposed and that passes as well. Next um mathematic. So do we have a motion uh to adopt mathematic at Craftton High School for the honors algebra 2 course? So moved. Second. First and second. Additional discussion. All in favor say I. Opposed. and that passes as well. So, thank you to the work of the curriculum
039committee um for finding those options. We also have someformational items from the April 7th meeting. Yeah, they went over the education for employment plan which uh Greg Johnson, our school counselor, came and talked about it. Uh it was formal, no real changes. Um, we also went over the student code of conduct. No real changes, but each of the schools was kind enough to come and present. The high school talking about how well the cell phone policy has gone. John Long Middle School uh went through their bullying policy and Woodview and Kennedy presented together and they're talking about progressive discipline, but really no real changes from previous years. Um, we went over plans for Thursday's all school testing, which was good. And Yeah, that was pretty much it. Uh, we got updates on the AI task
040force and we're doing a survey, testing, logistics. So, all in all, very informative meeting. Any additional comments? I just have one. Um, at the Hawks um, presentation on Thursday, uh, you mentioned the cell phone policy. It was interesting to see some of the students actually have that as one of their highlights and something that helped them was that policy that it helped them focus a little bit more in class. So seeing that from the student perspective was was very very interesting. So just wanted to share that. All right. Nothing else for the curriculum committee. Thank you. Um item F notification of some technical corrections approved by the superintendent 22 of them. Yes. Neil update 341 as um technical revisions and per board policy. Um I'm able to make those corrections, but I need to inform
041the board at the next meeting. We'll be going over 34.1 at our made policy committee meeting. Um and Cara has all those copies for people that are interested in that tonight. But these are just technical corrections that Nola made. I'm alerting the board to soformational only on those. Any comments or questions? Okay. Item G, contract CISA 1 2526. Yeah, I had I'm asking Miss Mack to come up and talk to us a little about um CISA1 services and the services we provide as well as a modification to the contract. Good evening. Uh just a note on an amendment for our CISA1 contract. Um we work closely with Ozaki Community High School as a valued partner for our students that may be credit deficient. Um but a testament to our high school team. um they have
042worked diligently to meet the needs of all of our students um especially using the um SSC and wings program. So we don't anticipate the need for three seats going into next school year. So we would like to amend that to two. And then the other services are some of our low incident services orientation and mobility and vision. Um and that is dependent on student IEPs. So we would ask for board approval for the CC1 contract and we would send it back to them with the seats instead of being three it would say two and then that just adjusts which it takes $16,000 off the cost. That's correct. Okay. Any comments or questions? Okay, seeing none, I would look for a motion to approve the CISA1 contract with the update of the three seats being reduced
043to two seats. So move. Second. First, second. Additional discussion. All in favor say I. I opposed and that passes. Thank you. 2425 third quarter budget report. Mr. Adams. Yes. So the third quarter budget report. Uh this is should look familiar as we've been doing this for a number of years. Taking a look at how our different uh budget pieces are uh doing compared to the prior year. Uh the really only a couple things to report uh as they show up in this uh report would be in special ed the purchase services we do have subbing c costs that are running higher than usual due to some extended leaves that we have in special ed where we've needed to more than usual uh use outside services to fill those roles. Um, so that impacts the purchase
044services portion of fund 27. And then this has kind of been on there all year uh for non- capital objects in fund 27. Uh last year we did have a substantial textbook purchase that occurred in the first quarter which is why you'll see at this point uh we had spent nearly all of the funds that we had spent in fund 27 uh versus this year where we're lagging behind if you will compared to the budget. So uh the other piece that we're going to talk about tonight and this is a new piece and will be included moving forward is the employee benefits. So the employee benefits line for both fund 10 and fund 27 uh do include things like payroll benefits such as WRS contributions, social security, Medicare. It also includes our benefit insuranceances such
045as health insurance, dental, life, and long-term um as well as the uh cash and loo if so selected. Um what's different now that we're self-funded with our health insurance is um we have to true up our actual claim activity at the end of the year. So what you see in here reported would be every time we run payroll just like we've always done we set aside funds to pay um for health care costs. Right? In the past, we were setting aside the employer contribution and the employee contribution to pay the premium bill that we would receive from the insurance company and that could always be tracked and it pretty matched matched up really well. So, as we tracked this, as payroll booked those expenses, we could count on that being pretty accurate. Moving forward, we're
046setting aside those funds to pay claim activity as well as some of the administrative costs and some of the other insuranceances that we have in health insurance. And so we have to track that as we hit the end of the year and then make an adjusting entry. As you recall last year, we ended up having uh a little over $100,000 more in funding sources come in than actual expenses come in. So, we recorded uh $106,000 in our fund balance related to self insurance. This year, as we're tracking, uh we're having a more difficult year than last year. I should say difficult. Last year was should say last year was really only six months of self- insurance. This calendar year 2025 will be our first calendar year being mature fully funded. That is even in January
047and February. We have bills coming in based on activity in November and December. As you may recall, last January and February, those bills from November and December were still the responsibility of our fully insured company from the prior year. So again, this is our first year where we're we're mature, if you will, um, and having a full year, expecting a full year of claim activity to come in. So you can see that the first six months of the year uh extremely challenging uh deficits. Um and then as we've turned the corner in January, two of the three months we've run surpluses of funding over expenditures. I'll talk a little bit about uh what those funding sources are and what those expenditures are. So when we look at the funding sources, three primary sources, payroll deductions
048like I was talking about, right? We set aside every payroll, we have the district contribution and the uh employee contribution that's set aside in payroll deductions. Then we also get stop-loss reimbursements. That is when an employee or or I shouldn't say an employee, anyone covered, employee or dependent, if their costs hit $80,000, anything beyond that is covered with stop-loss insurance. So, those have uh we did not receive anything last year, January through June, which would is not a surprise because you've got to have people reach that point, right? And so, beginning July, we had those costs come in. Um and you can see that they've been coming in since then even into the new year as there is a lag because it like regular insurance you have to incur the cost first then submit a
049claim and then get reimbursed for that. That's why you see even as we hit January, February, March, we're still receiving stop-loss claims because of the processing of people hitting $80,000 and continuing to have claim activity even in uh later months of last calendar year. Um so so that will typically typically I believe ramp up as we hit the end of the year and then start to uh go away or diminish as we head into the beginning of the year. Then we also have pharmacy rebates and so those are given out quarterly. So those will hit us September, December, March and we'll receive another one in June. Those are typically they've been running about 80 to90,000 each quarter. And so that's why you won't see a nice smooth um amount each month because you do have
050certain things that come in depending on the time of year uh as well as depending on that once a month or that once a quarter payment for uh pharmacy rebates. terms of expenses, uh the fixed costs such as our stop-loss insurance, our organ transplant insurance, the gene therapy insurance, as well as paying our TPA and other administrative costs. Those are fairly fixed. That's why you don't see them um change very much. you do see do see a slight uptick in January as the renewal did increase those costs uh somewhat similar to how you see um our payroll deductions going up as we increase those beginning January. So you see those pop up as well. Um what is of course very variable uh are our claim activity. So you see a couple months August and December
051which had significant claim activity and it's going to vary every month. We really can't predict for sure how it's going to play out. Now typically you will see slowdown um getting into this time of year where people begin the new year having to hit their deductible before the district starts paying those claims. Um there's of course lag. So some of that, you know, going to see the doctor in December, we're going to see that claim activity hit us in January and February, but again, uh we should see that start to diminish somewhat before seeing it pick back up as people hit their deductible. Uh so overall as we're tracking where we're sitting for the year uh each month we take what the this is a essentially the cumulative running uh balance if you will. Uh
052we did hit a maximum of nearly se threequarters of a million dollars negative in terms of expenditures over funding sources. we have clawed our way back somewhat as we've hit the uh 2005 calendar year with increased contributions um and then also hitting part of the year where we can not guaranteed but can have diminished claim activity. Uh so certainly what we'd love to see is that continued um clawing back of that deficit. But I would say even if we continue this trend, we are going to see uh expenditures eclipse our funding sources uh which that will impact our our fund balance related to health benefits. So at the end of the year, we would need to uh put in a journal entry because again we're recording those expenses as we run every payroll. But if
053we have a negative uh amount here, we have to record additional expenditures. Last year we recorded additional revenue and we built a a reserve fund balance. This year, we're anticipating we'll have a an increased expenditure adjustment at the end of the year, which will be somewhat buffered by that uh fund balance that we set aside, the reserve for self-funding. Uh but I would still expect impact certainly to our ending year fund balance as it relates to health benefit costs. Any questions on that? This is something again that would be included with every quarterly report as we move forward. Um, also pointing out that at the May finance meeting, Dan will be there to take a look now that we have a lot of data and we know what services are being used, what products are
054being used. Dan is certainly looking into what um you know what options we might have for finding ways to get those services, get those products uh at a less expensive price, more efficient uh spending, if you will, to try and lower those costs uh and get us back into a better spot. What's in reserves? We did, we ended last year by putting $16,000 in our reserve fund balance. And is that is that it? So the whole reserve fund balance is 106 or is that on top of 106 was what we booked at the end of last fiscal year? Any other comments or questions for tool on the update? look forward to Dan's presentation. Yes, as we all do. Okay. Thank you for the update. Uhformational only at this point. Um we'll have a meeting in
055May and then we'll get the next update at the next quarter. Okay. Um I gift report. Yes. We have um three donations that we would ask for board approval for. one from the Grathin Youth Girls Basketball Club with Brian Morgan as the contact person of $375 donation towards the ghs fog machine. Um and then from the Grafton Stingers with um contact people uh being Paul and Katie Marty. um a donation towards the Grafton softball program of a varsity softball field scoreboard, removal and installation of the removal of the old one and installation of the new one and the new electrical that's being run um for a total of $12,213. Um and then as well a donation towards our enhancing our future phase three um from Renee and Clayton Riddle in the amount of $600. Any
056questions on the gift report? Seeing none, I look for a motion to approve the gift report as presented. So move. Second. First and a second. Any additional discussion? All in favor say I. I. Opposed. That passes. We'll send a letter out and we appreciate the support of those. Um item J um board meeting schedule um due to Memorial Day holiday our next meeting will be the third Monday of May. So May 19th is over mentioned and that will be here at the high school. That brings us to adjournment. Uh the board of education will consider a motion to convene in close session pursuant to Wisconsin statute 19.85 85 section 1 subsection C considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility for
057the purpose of considering one final notice of non-renewal of teaching contracts and two teacher contracts and employee compensation. Do we have a motion to go into closed? So move second. We have a first and a second. We'll take a voice vote. Yes. Yes. Yes. Yes. Yes. Yes. And yes, we are enclosed. Thank you.