GBAPSD Board of Education Work Session: March 10, 2025

001[Music] good evening everybody Welcome to the March 10th Board of Education work session um Laura McCoy is absent this evening ill and I'll be filling in for appreciate the patience as we went into close session um we have already taken role so we will go right into public for we have several individuals that have requested to speak the first person Tanya if I'm pronouncing that correctly hopefully when you step to the microphone make sure that it's on and then if you would give your name and your address and then you have five minutes you thank you last year you guys couldn't hear me so no it's not on oh it is okay so my name is Tanya sonon and my address is 2380 Ontario Road in bellw I am a fourth grade teach and fifth

002grade teacher at Katherine Johnson Academy last week we were informed that you were being presented with options to consider related to the budget deficit including the option to close or restructure Katherine Johnson Academy again I stood before you in November of 2023 in a similar situation when the decision was made the board recognized Katherine Johnson Academy as an important modality and encouraged the district to grow the program to be a sustainable School shortly thereafter groups of Administrators toured our Studios and observed our classes the letter that was received last week was disheartening our enrollment was characterized as flat in November of 2023 the letter that I have said our student enrollment was 42 students and we are currently serving 95 students our enrollment has more than doubled in 16 months it's important to note that

003because of the nature of our school some students are only with us for short periods of time and as of Friday we had actually served 119 unique students this school year year our enrollment has grown despite the fact that we are a relatively unknown school when speaking with colleagues from other schools few of them have heard of KJ or even know that our district has a virtual school this is discouraging because these teachers know who is struggling in their environment and they can identify students that could potentially benefit from an alternative program some families have become aware of us only after stating that they are homeschooling their students these same families have expressed to us that they wish they had known us about us sooner that their students are doing better than expected and they

004are delighted With The Changes they are seeing in their students we acknowledge Katherine Johnson is not the best for every student we should not be thought of as a competitor to traditional schools but in stad as complimentary to them as an essential part of a system that works together to meet all children's needs closing Katherine Johnson Academy would eliminate the only non-traditional option available to all elementary students I once again ask you to maintain Catherine Johnson is a K8 virtual school program without seeing what we do do it is difficult to appreciate what makes us an essential alternative for students that need us without speaking with us it would be difficult to know what could be done to restructure our program without losing its Integrity come visit our classes so you can appreciate the difference

005we're making come talk to us so we can share our thoughts with you about possible ways to restructure Katherine Johnson Academy to be more cost effective while you are considering your options related to the budget deficit I encourage you to acknowledge Katherine Johnson k8's virtual program as an essential part of the Green Bay Area Public School System thank you for allowing me to address you this evening thank you next we have Emily Hy good evening my name is Emily H 8:30 South Jefferson Street my pronouns are she her and I am a proud member of the Green Bay Education Association and an employee of Green Bay Area Public Schools I'm representing an accessible introduction to offer context and access Suess for all I am a white woman with curly brown hair and glasses wearing a

006blue Green Bay Education Association cardigan I am joined by District music educator and Green Bay education president Brent Bergstrom the paraprofessional mentoring program pilot was started by gbea for the school year of 2324 funded by Grant monies from the National Education Association after a successful year at a few select schools Green Bay Area Public Schools joined collaboratively for the current year with additional Grant monies from the United Way Our intention for this program and many of our Union programs is to continue recruiting and retaining highly skilled and dedicated employees I am here before you this evening to share an important win for our community the National Association has awarded us a $300,000 Grant paid over the next three years to continue building our PA professional mentoring program The Proud pair Professionals of the gbea along

007with the support of our president executive director and the executive board decided to search for funding to make positive changes and career development happen for our par professional Workforce very similar to shortages for educators and substitutes we are facing a shortage of adequate par professional staff and substitutes in this District this directly affects our students including some of our most vulnerable it is the hope of the Green Bay Education Association that this program will continue for the next 3 years in Partnership and and alliance with Green Bay Area Public Schools having experienced and dedicated par professional collaboration and insight will be Paramount in the success of this program we look forward to bringing you positive updates and paraprofessional career advancement news in the coming years thank you for your continued support and solidarity to the

008students and staff of this District thank you that's that's actually awesome I appreciate that all right next um Steph Guzman she's still here St you know if she's gone online y okay next Elana Hera Flores she was with Steph earlier I'll do the same and then the last person I have is Sarah Savage hello I'm Sarah Erman Savage and I think I'm supposed to say my address 1489 Cedar Street Green Bay Wisconsin 54302 I am a parent of a um young lady who attends Katherine Johnson Academy you may remember me from last year when I came to speak um I just want to I wanted to come out here today again and talk to you guys about Katherine Johnson Academy and what a difference it has made in my daughter's life she struggled in Traditional

009School she was bullied she was pick on and she struggled to learn when she was in that environment and in that setting and the flexibility and the higher amount of responsibility that children that are in the learning style like the children that are that go to Katherine Johnson Academy just really worked for her um as it works for a lot of kids that struggle in Traditional School settings um that being said I I just I would really like to see Katherine Johnson stay open you know to help kids that are in the same position that Dorothy was in and I really want to see children like her across the board succeed and I hope that you consider keeping it open because this is a Lifeline for kids that are like my daughter thank you thank

010you okay so we will move on um we're going to move to section four on updates I'm going to invite David John's I think you have others that are coming up with you to discuss strategic plan recommendations welcome thank you good evening board Kenzie is gonna pull up a document for us here in a moment okay thank you can we confirm that everyone can read that can you make it a little bigger thank you thank you Bard what you're seeing on the screen is um the document that was shared with you a month ago uh as we laid out the components of the Strategic plan the draft of the Strategic plan um up to including a draft of the five-year goals that we would be pursuing um through this plan the intent uh this evening

011is to share with you based on feedback you provided some updates uh to this document and then to transition into the board memo that outlines uh the request for your action a week from now when when you meet again on um the 17th so in this uh document again it portrays the mission of our organization and the recommendation for our mission to stay as it is with the understanding that the portrait of a graduate provides um greater uh illumination of of what the mission actually calls for it begins to uh the the scene starts to to pop with a little more Vivid character when we talk about what is it look like when we're preparing our students to be college career and Community ready so the relationship with the vision and the miss Miss um

012we feel is even stronger here and of course that portrait of a graduate as you know was work that began last year and had a high level of community engagement and input if you could scroll a little more what I'd really like to focus on uh this evening with my at the table are um some strategic actions uh the board requested understandably so last time for some examples of um if the Strategic goals are as ambitious as we portray them how could we um how would we expect to see the district start to shift and change in accordance with those goals not yeah okay okay time's out I feel like you might be giving me one of those time is up thank you very much many people out there are wishing for that trust me

013the board asked for some examples of some actions um and understandably the organization is going to need to grow and evolve in order to meet the goals that that we set forward for your consideration and so tonight um uh with Angie and Kale like to share some of those actions uh what they mean um in the moment and then how they'll fit into um a more deliberate and um specific action plan and a Cadence of account ability that we'll be um engaging with the board on a regular basis around so if you could scroll please thank you very much the teams that have been organizing the Strategic plan and working with um our partners um have really chunked these into uh three different areas and so uh the First Column identifies the priority area there's

014four of them and then within those areas uh they work to identify some practices to sustain this um journey into the next five years of our future as an organization doesn't mean we're starting from zero it means that we have to look very carefully at the things that where really we have some traction and um what are some of those things that I guess I would say you know we're we're we're on to it and we want to make sure that um before very quickly adjusting or changing something we really make sure those practices are are intact and so here for academic Excellence um we talk about the important work that's already taking place uh in partnership with our phenomenal teachers um to deliver a highquality curriculum to make use of board approved highquality instructional

015materials um and the importance of authentic and genuine observation and feedback uh that takes place in and out of classrooms all day long the team's also identified practices to expand or enhance you've heard it before when people often say that in organizations something excellent is happening in pockets and that's very true and so Our obligation is to to find where those pockets are confirm that they're getting the results and then grow those practices so that it's no longer an in Pocket um experience but viable throughout the entire district and so here you see some of those examples as well and every once in a while we need to start or renew some things we need to take a look at um where there are gaps and we need to focus on things that we need

016to bring about and here we um here we see um those practices again high level right now that the teams are recognizing that we need to put into uh into practice you'll notice that the final one is a tze and I'm going to turn this over um to Angie to share a little bit more insight around the ways in which um our operation system and finance system um work uh fluidly throughout all of these domains and are going to be necessary uh in order to move this work forward thanks David so um so in the ital ized writing we have invest in external program review partnership to inform decisionmaking regarding return on investments so I picked this one as an example as to how Finance is going to right be able to allocate resources to

017do some of these things like this like a like reviewing somebody coming in externally reviewing all of our programs from right uh a perspective that we might not have because we're too close to the programs or right coming in and kind of auditing and just making sure that we're getting a return on investment so almost like paying it upfront so we can see right so we can save money or we can put resources into those programs that are really working for our students and maybe right reduce some resources in some of the programming that maybe aren't getting the results that we want and investing those funds into something that is really really going to do well for our kids in the future so that is just one example and I chose that one um but

018again like David said um finance and operations is going to kind of thread through all of these um and we will be working really closely with the teams that have come up with these strategic priorities um because we kind of are I I view I view our departments as running across and horizontally across all of these kind of pillars because we are going to be the ones that are going to just help guide make sure we have the resources um you know to allocate to these things that that are have become our priorities so um so one of those examples um is what I just talked about thanks Angie and while external program review is indicated there under academic Excellence it's not limited to just that area it would be a really important part of

019a culture shift and a commitment that we would make to ensure that um everything we're doing is is in alignment to um the broad-based uh student outcomes that we've um identified in the plan thriving student body here we see again some actions to sustain to expand and enhance and to start and renew and with these I'll turn it over to kale to speak a bit more on the operational implications for this goal area thank you um similar to to what Angie had mentioned there's an obvious financial piece to most of the decisions or the actions that will be needed to execute um this plan what we kind of highlight here is our um student attendance um and I also mention the co-curricular participation that can be achieved a number of ways many of which we're

020trying to reduce barriers and things like that and to do that we're looking for efficiencies and things like Transportation how we leverage facilities um how we leverage other resources not just dollars so that's FTE that's facilities um and Beyond so as we get into the action steps of that how we become more efficient and how we leverage our existing resources and at the same time how do we prioritize our resources um into the Strategic plan um without um maybe overextending some of those so it's it becomes an efficiency conversation with existing resources um in particular at uh things like transportation for coal curriculars this connects with some comments that came from the border earlier about recognizing that we have some opportunities to take down some barriers uh through this work and that our students really

021ought to have the benefit of whatever is happening across the district based on their interest regardless of whether we can meet that in their individual school or somewhere else um and the role for transportation especially in that is going to be critical our next area is thriving Workforce these are the these are the um goals that are associated with um employee retention employees pursuing their passion and interest through professional learning um employees um um engaging uh safely in the workplace and feeling supported in the work that they do and so we'll highlight again here an operations um intersection um so just allocating resources to expand staff training and deescalate strategy so this would include all of our support staff so not only you know the one toone paas or or those people in the classroom

022but also really important to have our bus drivers to have our food service um those people who are in the lunchroom to deescalate right not just the PE you know not just our support staff who are with the students so this is really important and um budget wise right we we talk about workers comp right and the the increase of workers comp expenditures so in the long run investing in this up UPF front doing the proper training for all of our support staff right is going to result in savings on the workers comp and and obviously keeping our staff and our students safe as well so this is just another example as to how right investing upfront allocating those resources is going to help also um in the long run and with with our budget

023uh in the future thanks Angie and our fourth proposed strategic priority is family and Community engagement and here again kale will speak to some connections with uh one of these high leverage actions this um this strategy would be similar to to what we've spoken on the previous three but um what I highlighted here um was our family engagement components for each of the school's success plans so as operations and finance work with each individual school um building a plan that can best leverage not only existing resources fa facility um communication tools things like that but seeing maybe where some efficiencies and shortfalls are where we can get that um get communication out to our community and families um more efficiently and then also finding additional opportunities um with some of our existing resources so that

024was where we kind of um identified some operation um input with these action or with the Strategic plan um for future action steps to me this invites some exciting ways to think about how our facilities are used when they're used um and the various ways that they can become neighborhood and Community hubs uh in in the service of this family engagement um Community engagement component so at your request and again important work for the teams to do they're sharing with you here some highlevel actions this this is not this is not what I would call an action plan this doesn't have the specificity of who's going to do what by when and what is it in the service of all of these would be considered among year one efforts that would take place but they

025would be um built into a much tighter timeline and that would become the grounding of the engagements that we would have with the board uh year over-year um identifying ahead when we would check in on certain milestones for each of these areas and when you would hear essentially the fruits of these labors that you see um listed is that the end of the presentation I just want to make sure that you don't have anything else to say before I open it up for questions and discussion happy to quate as well as uh reference to anything in the memo which speaks directly to the items for board action all right Brian thank you um I really appreciate the expand staff trainings and deescalation strategies and I think we had a speaker that talked earlier about the

026National Education Association the Green Bay Education Association partnering with us I think this is a prime opportunity of continuing that partnership because I do see an issue at times where have we have we taught our supervisors how to actively supervise and launch your monitors how to how to engage with students and you know through the classroom and through those settings where we see a lot of situations come up so I'm hoping that we can continue to partner with different groups on that um especially through different programs that are offered with this and the deescalation strategies I think takes a big step towards just solving the other problems in there so thank you I hope we can continue Partnerships with that anyone else so I do have a question um I appreciate the work and I

027I I recognize that this process has gone from portrait of graduate work through and you know identifying out the domains and coming up with these strategic priorities and then it feels like what happened next was you kind of sat down and said okay we're in the middle of a year right and let's kind of do this stop start continue um exercise to make sure that we can you know start um collecting and and identifying the work that needs to be done in service of these four strategic priorities you mentioned an action plan U and that will be the instrument that I think we would use to kind of monitor the pro U progress against um a timeline and at intervals um can you speak to when you expect to have that in place and and

028what that looks like as you come back because I recognize I think what we're going to vote on in a week right and that is are these the right kpis are these the right strategic priorities is this is this the right Mission vision statement I think I understand that now um looking for you know what comes next and how that will be presented to the board thank you for that question um yeah that is the work that'll take place uh over the spring months so that as we go into month one of the new strategic plan which is July the board would not only see um a detailed uh map of actions and uh a method to monitor those actions internally um but also a back map of the five-year goals to Benchmark years corresponding

029to each goal in other words um and the teams are already at work on this certain goals we would have an annual let's say um State data point that could be our interval so clearly we would have a five-year benchmarked goal for that others might not have annual but but we we definitely have to have checkpoints along the way so that when you ask the question um how are we doing toward our attendance goal um we can't say say well wait 5 years and you'll find out so we need we need those interim measures identified and then of course we would need the actions that we're undertaking to go with it so over the next three months the teams will be working on that guided off of the approval that you grant next week to

030those fiveyear goals um and creating that much more specific action plan now I will say that um most successful strategic plans have the more specific actions on the front end and it's the continuous Improvement cycle where you use that interim data to inform kind of a brand new what are we going to continue doing what are we going to enhance and then with embedded uh program review what are the things that we're going to stop so um long answer to your question but over the next few months that's what you would see and so that you would know as we go into July um we are completely in alignment with a Cadence of accountability a what the board will see over the next year when um and a preview of the um dashboard that we'd

031like to use to Anchor those conversations thank you other questions C thank you James David I think I think you guys are um uh this is fantastic first of all I I I love the idea and the layout of um of this plan and and obviously there might be some some weak components in here as well that that that I think we have we have to be aware of and I think you guys probably is aware of these some of these things um I mean as as a district as we're approaching 2026 uh budget constraints is one of them right that plays into the idea of you know uh inflation enrollment uh limited uh State funding all of these things kind of play into how we going to execute this strategic planning uh process and

032I know that NG and right there explaining to us the idea that it takes money to actually actually execute this and and this is also from the people at home that that I think that for us to be aware that in anything we do that it takes the support of the community to to to back behind this but my my recommendation is that uh I think it's wonderful just that the the the plans I know you mentioned the timeline and you're going to be more specific but I would love to see us have more focus in the idea that hey we're going to improve math by this percentage by this time we're going to improve reading by this percentage by this time uh because I think that's more realistic that's more measurable and we could

033actually hope uh our s accountable to some of these goals that we set and I think I think that would be uh something that I I I I intend to see or would like to see in the plan as we move forward thanks do you want to speak to that or just with appreciation yes I agree I agree I do think that the attached memo does lay out kpis more in line with with what you're expecting around Proficiency in Reading Proficiency in math and improvements there as well Rick the um just so everyone has the context of where a strategic plan Falls in this the whole thing about planning and then executing the plan how we're looking at this is the Strategic plan lays out the the umbrella if you will the context by which

034we intend to operate for the next five years underneath that umbrella would then soon then be an an operating plan which goes into the level of specificity that we're talking about that has a scorecard that that lays out a short it's a shorter timeline and mo mostly they do it in a one-year increments this year this is the part of the Strategic plan we intend to execute here are the metrics that matter the scorecard that you're talking about certainly there there is also a conversation that should be happening and and that's contingency planning the wh ifs that could happen that could derail this plan I mean this is the sunny day scenario where everything is going to going to go according to plan but we all know that no plan uh survives the first contact

035with reality so we've got to have those contingency plans and those things that if this happens here are the actions that each one of these quadrants are going to do and we have to do that level of work as well from that comes organizational structure of looking at are we are we currently configured appropriately to do the work that we say we're going to do that's an internal look at everything that we do in the in in the in the district uh the Departments are we structured appropriately is there redundancy or overlap in work activity between certain elements are the schools the school uh the types of schools the IB School are those Concepts still valid within the context of the Strategic plan those are things that we we need to get after and make

036sure that they are do either if if it's a yes or no question and then B if it is yes then are they doing what it is that they are chartered to do so so there's and I just wanted to put all this out I know you guys know this but I want to make sure that everybody understands that this this is a Continuum and it and it Cascades from that strategic plan down to these specific actions thank you any other questions all right thank you dve we will I think have kale just remain at the table um and do 2022 and 24 referendum updates please so as promised um with the increased workload here I we did put together a short slide deck I'll continue to update this and plan to bring this to

037the board um um at each work session thank you um and if there's any details or anything like that the board would like to see please uh feel free to reach out but um I'll try to keep this brief overview and then dive in with any questions that the board has um the first would be our um 2022 referendum projects that are still in design um it's going to be a very busy couple months I've I mentioned last time that these will be going out to bid between March uh actually now and the end of April um and you can see the projects here we have a addition at our distribution center um we have HVAC upgrades part of which has already been awarded at how and solivan um and then Franklin and Southwest gym

038uh updates um part of which has already been awarded as well these are 22 referendum uh construction um projects that um these have been awarded um or are currently in construction um so you can see the construction phase list um is tapering off from the projects we closed out in January um preconstruction phase um that's a number of things but essentially those have been awarded to contractors and we begin this spring um so we have a HVAC upgrade at Lombardi um and multiple roofs here I won't go through the list um the construction phase as we talked about last time the West Stadium that will re-engage in Spring um to complete the grand stand construction um and the city continues to install the the spe safety signs which is funded partially through the 22 referendum

039Andrew so do we have an estimated date for the West Stadium yet uh we're engaging uh with our contract our contractors again who construct the grand stand um and then we're also engaging with the contractor from the the thirdparty uh cell tower company and those uh construction meetings start this Friday so I should have a better um anticipated schedule for the board next update um that with the frost and the weather as you can see that's very conducive to what we're doing that's kind of our big restriction for the cell tower gear move um and then the footings for our grand stand so that is playing well into our schedule so I would anticipate an earlier start but I'll have more details on exact start date later this week and then this brings us to

040our our 24 referendum um so what you see here is is um like I spoke about last uh last work session and also um probably what we've seen um in previous uh updates um this is just a a a high level update for um our SK our overall schedule um phase one we have Chapel uh Elementary Dodie Elementary the new Westside Elementary and Washington Middle School so that's all work that you're going to see um starting this spring and summer and continuing um for the foreseeable future um we are still working on the phasing of the other plan um of the other projects in the 24 referendum um I would anticipate bringing that uh update to the board um in the next few updates um so exciting time this is will be the first time

041I'm I'm presenting um actual awards for the 24 referendum the first project that went out to bid um was Washington Middle School um I have a a brief scope of work for you as a reminder um that's a secure entrance office update um and a restroom renovation for Washington Middle School um here you'll see the the uh bid results um and you can see uh the total base bid award for a contractor through Nexus um our construction manager on all of these projects um and then I'll include some bid notes here as well um as you can see uh we had a a great uh bit turnout for this we had 19 uh qualified bids um and we did award each package to the lowest qualified bidder um and then that total you see is

042the sum of all those uh bid packages the second uh piece we have is our our second awarded contract um for the new elementary school um this is specific to our geothermal well drilling um so this is the only the the piping and the the actual drilling of the geothermal Wells um we received two qualifying bids this is a very Niche uh um type of construction um very difficult schedule wise um luckily we received um um two bids um one of which um can actually uh um not only meet our schedule but exceed um in a shorter time frame um so that was very promising to see um we did um luckily in this case too award to the lowest qualified bidder on that as well so we we got the U more condensed schedule

043and the lowest qualified bidder um with that process and then similar to how you'll see these updates come with um awarded projects um and then um as we as we uh begin to get into the construction progress um Nexus will also be presenting um construction progress throughout um and will join us from time to time um to give you construction updates um from actual on-site progress any questions from the board then thank you kale so the next item under updates is a legal requirement to read the report of canvassers I think Brian has that I do and Kinsey I just want to make sure I'm reading all three of these or just the the two certifications I assume all right all right uh certification of the board of canvassers we the UND signed certify that

044the that we are members of the board of canvassers for the Green Bay Area Public Schools we certify that the attach tabular statement of votes cast and summary statement of the board of canvassers canvas and prep prepared by us are correct and true is compiled from the original returns made to selin Jeff's clerk we further determine and certify that the spring primary election received the following uh results on February 18th 2025 ellot Christensen 231 votes Alex minnow 2,610 votes Katie Gentry 2830 votes Ethan Rouse 1352 votes Rick cross votes James LLY 4580 votes and Janette canel 4,79 votes and it is under signed by cestine Jeff and two people who I can't read their full signature the second one certification of the board of canvers we the undersigned certify that we are the members of

045the board of campers for the City of Green Bay we certify that the attached tabular statement of votes cast and summary statement of the board of canvassers canvas and prepared by us are correct and true as compiled from the original returns made to sste jeffy's clerk we further determine and certify that the following persons receed the greatest and next to greatest for primary only number of votes for the respons respective offices for which each was a candidate on February 18th 2025 all these are offices of Green Bay Area Public Schools trustee and in the order of votes received James LLY where Janette canel Katie Gentry Alex minnow OT Christensen and Ethan Ross and the last page says see attachment thank you Brian okay I'm GNA pass the chair back over to Brian and he'll lead

046us through the education section all right we are going to be talking about the elementary English language art uh Leonardo D Vinci school for gifted Learners resource adaption start board although these are all listed as individual items I'd like to invite representatives from each of the curriculum adoptions coming before you to the table I'm going to step away um but then they'll present in the order that's listed in the agenda and if we could start on this side and if you just want to introduce yourselves from this side good afternoon I'm Linda tesy the director of literacy hi I'm Jen Schneider I'm the ELA curriculum Court hi I'm Vicky lking principal of Leonardo da Vinci school for gifted Learners uh Eric Khan director of curricular Pathways Angela home director of curriculum good evening and thank

047you for this opportunity the English language arts Ela recommendation for Leonardo da Vinci school for gifted Learners is wit wit and wisdom by great minds this resource is requested to ensure Leonardo da Vinci continues teaching a rigorous program benefiting all of our Da Vinci students wit and wisdom allows for differentiation and acceleration for advanced students in all aspects of language arts Reading Writing speaking listening and language the work to find this resource started over a year and a half ago by surveying all Da Vinci staff asking what they were looking for in their next resource several resources were explored discussed and researched over time curriculum representatives were invited to D Vinci to present their offerings after further listening sessions and discussion with da Vinci stakeholders we have concluded that wit and wisdom meets the original

048criteria Leonardo da Vinci school for gifted Learners was looking for in a resource some key highlights for this recommendation are all stakeholders D Vinci D venci families advocate for adopting the most rigorous program for our Ed Learners and wit and wisdom is that the lessons and activities feature skills with high depth of knowledge and rigor kagan's strategies are featured in the lessons in wit and wisdom and the Align with the Leonardo da Vinci School Success plan Kagan strategies are implemented regularly to enhance student participation and engagement these allow students to be collaborative through activities such as think pair share and think puzzle explore just to name a few that are featured within the lessons of wit and wisdom wit and wisdom offers a comprehensive scope and sequence that is aligned with Wisconsin state standards and

049act 20 expectations Da Vinci teachers will use this resource to differentiate moving students from where they are to their next level of learning wit and wisdom pairs well with youly which is the University of Florida learning Institute for K3 alignment to the science of reading this is a natural fit for Leonardo da Vinci school for gifted Learners as we purchased uly teachers manuals at the start of this school year uly came highly recommended to us we decided this year's students should be guarant aned the same alignment to the science of reading our thought was why wait implementing youly this year provided an opportunity to trial the effectiveness of this resource Leonardo devinci teachers reported having more growth in early literacy than ever before unanimously leading K3 teachers to strongly advocate for maintaining youly as our

050found ational resource along with adopting wit and wisdom professional development is included in this proposal for ongoing support and success inclusive of Summer professional development and sessions for support into the 2025 26 school year wit and wisdom paired with youly meets expectations on Ed reports meets Wisconsin state standards and aligns with act 20 to meet the science of reading requirements together wit and wisdom and youly meet all criteria Leonardo da Vinci was seeking when this process originally began thank you for your continued support on behalf Leonardo da Vinci school for gifted Learners where we provide the appropriate level of challenge for academically gifted students in a rigorous student- centered and diverse learning environment that prepares our students to be world leaders all right thank you does anyone have any questions on that part okay moving

051on next we have the curriculum and resources for our middle school and high school health courses um the proposed curriculum updates for both the middle and high school health course courses reflect the collaborative work of our middle school and high school health teachers from across the district this update would align our courses to the 2024 shape America National Health standards the current Wisconsin standards were last updated in 2011 the curriculum would place an emphasis on developing health related skills content topics additionally have been updated based on uh information on Trends from the district from the county and from Regional information sources additionally we are very appreciative of the time commitment and insight from the human growth and development Community advisory committee the committee reviewed the current curriculum and standards related to the topic and their

052recommendations to provide a comprehensive the recommendation was to provide a comprehensive curriculum based on the national standards and informed by local needs um with uh the curricular updates to those respective units so I'm happy to answer any questions about the updates I just have one question it says that um the health and wellness talking about the comparison between introduction to health and wellness available at all middle schools and the exploration health and wellness is offered at East PR and Southwest High School while West High School offer Trends in health and wellness can you explain to me why West is doing one different than the other three high schools sure and it's it's um IB requirements related to their Continuum of learning in 10th Grade their Continuum is um PE and health so they Health has

053to be in 10th grade um a different course than a lot of the Franklin students take the regular Health and Wellness in eth grade and as a follow-up this would be all of our sixth grade students at all of our schools yes that's correct any other questions okay moving on good evening um tonight I'm here to talk about two different um content areas the first is AP Chemistry and principles of chemistry um dual credit the recommendations that we're bringing forward tonight stemmed from um concerns from teachers who were concerned about um outdated resources um so we worked with um the two teachers for these two courses and ultimately one of our goals is to try to combine AP and dual credit courses that offers more flexibility for students when they're um determining what school they

054want to go to also offers us a little flexibility with Staffing um in this particular case the chemistry um courses we had determined that actually the courses are um uni than what we expected um as we were digging in so we determined uh that we'd like to stay with two different resources so AP Chemistry will continue with um the same resource that they currently use but an updated version of that resource and then dual um credit chemistry would um utilize the resource that our partner school nwt I'm sorry wgb is utilizing and make those updates to the courses any questions okay sorry and then the next one is very similar um two cases in the social studies content area um as I said we've been trying to update some of our elective courses because we

055had focused on um our major courses and now we're trying to update elect courses um to bring those resources up to date as well so in this case we were able to do some combining of the AP and dual credit courses so that we could utilize that same resource um in most cases many of the teachers teach both of those courses and so they are already familiar with the resources and have already been using those resources in their classroom so they wanted to continue using those instructional materials um but it will be a little bit easier because now they'll have those two courses together and be utilizing the same um instructional materials in those courses again this is a small number of teachers who utilize these instruction materials and all of them were um in

056support of um moving uh utilizing the ones that are listed here could you just briefly explain and I'm guessing it's because we're combining the AP and the Dual credit why it looking at the other ones it's 11,000 is and macroeconomics is 38,000 is because of the two classes or is it just kind of where it falls um it's the number of students in the courses as well yeah so it's the combination of the two courses the number of students that take those courses and in the other course there's only one teacher um and then in this course there I'm not exactly sure but there's probably five or six teachers that teach it any other questions on that okay hi I'm uh talking to um the technical and professional writing course um instruction materials and our

057adoption process um I guess I I will start with the intent of the course um we started a journey um about last year when NWTC informed us they would no longer be um offering the Dual credit uh professional communication course um so we we went and searched around and there were really no um really comparable courses um that were available in the dual credit format um so what started as kind of a step back actually turned out to be uh two steps forward um I'm really excited because um truly the whole point of this course is to engage our senior uh and Junior Learners um to grow their skills in literacy in a context that aligns with their postsecondary or vocational goals so um so this not only supports the academic chiever Achievers um uh

058component of our portrait of a graduate but really we're intentionally addressing um the students um as personal Architects um so put simply um students with the resource that we have um selected will have a choice in how they demonstrate Mastery of uh not only their literacy um standards through the research Reading Writing and presenting of technical documentation um that aligns with their post-secondary field of of interest um and uh in all of our um uh techn our CTE Pathways so um those programs uh that we have for Pathways the architecture and construction business management and administration Finance Etc right if you're familiar we have a number of different Pathways um that our Career and Technical um education um uh Pathways offer um and so this will be um sort of the main focus of the

059course um but we will also still include that professional um communication so I.E resumes cover letters those types of things um the the recommended instruction materials are definitely organized for teacher and student success um there's a teacher manual um that really does a great job in addition to the textbook um providing inquiry and discussion activities to Prime student interest uh and background knowledge for each unit um there are premate unit slides which our teachers were really excited about that really um already are pre-made and provide that visual um for students so they're not creating a bunch of new things um to get started um the textbook is really based in the best practices of literacy um with the gradual release uh pedagogy um building up to a final document creation um so the intent is

060for all students to UNI uh utilize this final document um that they could actually use in a portfolio um or in a job interview or maybe some of their post secondary work um demonstrating their skills and their chosen pathway um in either a vocational or post-secondary setting so um we are really thrilled um I will say that both of the resources um that the um teachers looked at um and I can tell you we um it it was our um CTE uh coordinator um who was the other uh facilitator of uh this collaboration Adam treble um brought in his Department chairs his CTE Department chairs um CTE teachers um so it was uh not just ELA teachers because we really understand in order uh for an Ela class to really do service to this student

061inquiry model that we need to have some other experts in these different Pathways to help mentor and support our students as they slowly start to build their skills uh in developing that technical document uh that they will you know either use in an interview or at least just have practice um with so so uh as we move into the summer we're going to be looking at about uh two days probably um to develop some of the uh more uh specific curricular supports that really truly align with those path our CTE Pathways so that uh you know we will be using our CTE teachers quite a bit they're going to help us develop um those curriculum curricular supports so that students already have exemplars in each of those career Pathways uh to support not only teachers

062but student um in building their literacy and their knowledge of um you know the technical reading and writing in a in a field that they are looking to be in so um we're really excited we're really confident we have a great resource um uh we really look to sort of um in the future Build It Up where we are bringing in um Community Partners um as speakers um Community Partners you know sometimes you know that we have had opportunities where Community Partners will provide um students opportunity to go present in a real life setting so those are things you know this first year we'll we're really looking to you know just get that those curricular components um uh well versed and then really move out so that students are applying their knowledge and presenting in

063some real world um opportunities so we're very excited thank you very much do we anticipate this class is this offered at all of our high schools absolutely it is yep any other questions this is it James I I just want to make sure that everyone understands that because we don't have any questions is is not because we are disengaged um the pre-read materials were excellent put together um and it Vicki reminded me of previous runs through this um and providing the background the context the evidence you know really helped us come to the board table with all of our questions answered so I really appreciate their work oh Lyn a general question first of all yes I did read every bit of it and it was very helpful and thank you um just about the

064the budget um for each one of these you give a a figure of what it's going to cost may I assume that that was in the budget and you are within the budget all of this yes I need to specify in mind that this was not in our current budget but it'll be in our budget request for next fiscal year all right thank you Rachel comeand up next up we'll be talking about our uh Head Start Grants extension approval that the one perfect good evening and thank you for your time tonight Head Start has been a proud part of Green Bay Area Public School since 1967 and tonight I here before you to request um the ability to uh um apply for another five-year Grant cycle in Head Start this grant will allow us to

065continue to provide highquality early learning to all of our students while focusing on three key goals that we have outlined our goals involve um improving student health outcomes re drastically reducing chronic absenteeism and strengthening strengthening family engagement you'll also see outlined our yearly School Readiness goals within the grant to support student academics to support your review I've included the full Grant packet that we are submitting to the office of Head Start as well as a one-page document outlining the key components of the grant your support is crucial to us move forward in this work and we appreciate your consideration going forward any questions L I don't really have a question but I just I want to just make a statement um I want to make sure that all the board members know that by accepting

066these federal funds from Health and Human Services right Rachel not Department of Education um we are because we the school district owns this program we are required to meet they are required to meet with us and report to us every single month and I'm your your representative to the Head Start program and so I do meet with and Patty every month we alternate between the two schools so I get a chance to actually see the kids in the class I get to see things like I don't know if you're aware of this I wasn't every single child is um is escorted to the bus one child one adult and escorted from the bus one child one adult and I've I've stood there and watched them come one by one and stand in line and hold

067on to their little rope and and make sure that they're safe and um so just so you know every single month they are reporting to me on behalf of the board um their attendance the number of lunches they serve the number of kids who've had their their Vision tested or their hearing tested their lead levels tested and um they're doing in my opinion they're doing a wonderful job it's a real privilege to um serve as your representative to this program thank you and and say the exact same thing Lynn it's always fun to see how excited you are with this part of it coming up and we definitely have the right board member in that spot so thank you for your service on that James um so Lyn I have a question for you but

068first I want to say that having re read the Grant application it's it's not a small amount of work um and um but a big component of that is a action plan um and and in those monthly meetings do you go through kind of what you're looking at and um progress towards those action plans on a monthly basis or is that just kind of what you're hearing about number of Mills number of vision assessments Etc so do you understand the question yeah when Lynn joins us we are able to go through a a host of different things one of the things that Lynn was able to join us for this year was our um self assessment which you received last month where we looked at how we were doing toward our goals and that is

069what helped to shape our goals going forward so these really came out of our self assessment as areas of need and Lynn sat at the table with us and she helped um have that communication with our team and she was really an integral part of that and it was great having her there so thank you any other questions all right thank you thanks Brian um I think I'm going to turn it over to Rick for operations thank you there are eight agenda items under their operations that we'll start with the budget update Angie's going to join me in this part of the agenda um and kiny is going to present a slide deck for us it's this time of year that we are able to have a better forecast of what the next school year

070will look like for us financially and the purpose of this presentation is to share with the board and the public what we are forecasting oh thank you and use this time to discuss some planning uh we are projecting at this time somewhere between1 and $1 12 million in deficit for the 2526 school year and what we want to use this time for tonight is to provide some background on public school funding how we got to this place recognizing that uh the majority if not all of the people in this room know that we aren't the only School District facing this um and then we want to talk about our proposed plan for consideration to address this this deficit so Angie you ready I'll click for you good evening everybody um so a little bit of

071background um so one of the major factors that uh that go into school funding are revenue revenue controls or Revenue limits as we've talked about before but um really what they are is back in 1993 the state put a cap on how much um schools could spend per pupil with a combination of state aid and property taxes prior to revenue controls or Revenue limits that were put into place the the school boards were able to assess property taxes for what the needs were and the state was you know gave us the aid so once we had the aid then the school boards you know what we needed the school boards could could tax as much as the school needed but once these caps were put into place that um that went out the window so

072conservative spending school districts at the time like Green Bay was we were locked into the lowest Revenue spending per pupil so we were locked at that low Revenue ceiling is what we call it what you'll hear so back then um so basically what these Revenue controls did for school districts is right over 30 years ago we are now locked into spending for what we spent 30 years ago right with limited amount of increases we did see a slight increase last year but um or the last B Anyan budget but we'll talk a little bit about that um coming up so inflation of course that's a word that we are all familiar with especially as of late since the pandemic but back in um so prior prior to 2009 we actually reive school districts would receive

073an inflationary increase so whatever the CPI was the the per pupil would be increased along with that for school districts but then in 2009 um that was stopped due to the Great Recession and ever since then school districts never got caught up right we've never received the funding to make up for the Stop in that inflationary increase so if you recall um during the pandemic uh all districts received zero dollar per pupil so we didn't receive any funding from the state during a period of where inflation what right was Sky skyrocketed um and we were in the pandemic so we didn't receive any funding so at that time that was when we were using Esser funding to kind of close that Gap um but coming back to the inflationary as you can see on this

074graph so what this graph is showing is that blue line represents the actual combined adjustment in the revenue limit and AIDS that we received from 20089 so it goes all the way to 20089 but what's important to note is that Gray Line is really the trend as to what we would have received had we kept up with that inflationary increase from year to year from the state so there's quite a gap there so um basically what we're saying is in that 2123 school year where we received zero funding from the state we lost approximately $14 million over the course of that two years and of course if you would if you would project this out I mean we're talking 4 to 50 million right which is a pretty staggering number considering what we're looking at

075for deficits in the future um so that's why it's super important just to recognize that we are not getting those inflationary increases um you know from the state so referendum oh sorry Brian yes is thank you so I just want you to clarify that had this kept up with the rate of inflation we would be at million just for that just for that period of time and our deficits about we're going to get to that but that's 10 to 12 million is what our deficit is and had it stayed with the rate of inflation we'd have 14 million okay so to cope with the disparities right with with the no inflationary increase the lack of funding from you know from the state into into public schools um this is one of you know this is

076one of the things that school districts can use to raise more money above that Revenue limit and that is our capital and our operational referendums so if you recall back in 201617 Green Bay passed a 10-year non-recurring operating referendum in the amount of $16.5 million um to help fund our operations and this operational referendum ends in 2627 um the amount of State funding that comes with this next state banal budget along with what our ability um to reduce costs will determine how much taxing Authority the district will need to request in 2627 so the big unknown is that we don't know what the next state budget is going to be and we're unsure as to when actually going to get settled so once we find out what we're getting in revenues from the state right

077which not already built in that will definitely have an effect on how much you know that will help us figure out how much we're going to need to go back to the community to ask for that operational referendum so back in um or prior to the 2325 State biannual budget we were facing a $36 million budget deficit so the question has come of course from many is how did we get to 12 million right how did we get to where we are today so prior to that 2325 if you recall we did receive additional funding from the state in fact significant um significantly higher than what we had that than what we had proposed and what we had projected in our in our original projection so with that additional Revenue that came from the state

078over these last couple of years that dropped us down quite a bit I mean we were facing like maybe a $20 million at this time and then once the state funding came we were able to like close that Gap it was around three2 to3 million so over the course of the 2325 school year with the additional funding from the state and with our Esser funding that's how we've been able to close that Gap especially this year in 2425 we were facing a six to7 million deficit but was strategically planning on how we were going to use those Esser funds covering summer school in the summer prepaying contracts contracted services our curriculum right prepaying our curriculum we were able to kind of I call it swap those funds with allowable expenditures and then cover some of

079those oper ational expenditures for 2425 so we were able to close that Gap by strategically using what remained of those Esser dollars to come to a balanced budget for this year um so that's kind of how we got to where we are to where we are today so when we look at Revenue limits per student which we just talked about Green Bay sits at that 11,325 and what this graphic really is representing is that even with the increases of the low Revenue ceiling that we received this past biannual budget we still sit lower than a lot of the districts that are our same size so um you know so it's just a graphic as to what some of the bigger school districts are receiving per pupil and we are still locked into that lowest level

080of spending um so talk about special ads so this is um so this is of course a mandate um you know to support our students in Special Ed um and we have about a $58 million budget and what gets reimbursed from the state is about 32% so what that means is is that we have to transfer from fund 10 and I shouldn't say have to but it is mandated right um we we we transfer those funds into fund 27 to support that programming in the tune of about 33 this year we have budgeted $35 million to be transferred over so one of the big ass for this upcoming bium budget is to increase that percentage that we're being reimbursed for special ed so we can put some of that money back into right our fund

08110 and our operating funds so we don't have to transfer as much over to fund 27 to support the needs of our students um so again you're that's a you know that's been a big topic throughout the state as to increasing the ask is to increase that reimbursement for special education so we can so we can fund what we're doing fun 10 as well Brian oh sorry Rick go ahead Brian thanks Rick um so looking at this and the bargraph that shows the the private school vouchers reimbursement on there when they look at the reimbursement rate that's 90% of whatever their total special education costs are am I correct on that or is is it per student what I'm getting at is it's not necessarily what their disability is or their true cost for their

082expenses so if you have a student that you know is under the special education receiving services for an IP there's lots of different areas on there and some students are more expensive to educate than other students just by needs and Staffing with it so if you're at a If you're receiving a voucher for that that 90% isn't necessarily 90% of their true cost that's 90% of a I don't want to say a vague number but it's not necessarily their true cost on it because there's some students that they could be choosing not to accept that are more expensive that's correct okay so one student with an IEP does not cost the same as another student with an IEP and if you have a voucher school and you're choosing to service a student with an IEP

083that's less expensive you're still getting reimbursed at 90% which is not what we get of a larger number that may not even be the true expense of educating that student okay so this is a graph that um should look familiar since we just passed a referendum a capital referendum in November um so the school district has strategically structured its debt to allow debt to fall off and then we right we repay it and then we go out and ask the community to support um support our facilities needs through a capital referendum and what we have always strategically done is we try to maintain or keep that mill rate as stable as possible so you can see a natural decline in our mill rate over the past several years um we are at our lowest that

084we have been in decades um the lowest mill rate but yes so that has always been our our strategy is to address those Capital needs um but also be fiscally responsible about doing it and to eliminate the surprise Factor um to our you know to our taxpayers as much as we possibly can because this is one of um one of the levies that we are able to control and that isn't mandated by or the unknowns from what the state is giving us for for funding okay so uh since 2022 we've been facing some pretty serious budget deficits that we've been systematically addressing uh about two years ago we convened some Retreats with key members of our community our our staff to at what are some areas that we could be making Cuts in uh to

085help we were at that time we were looking at the $36 million deficit uh through those Retreats as well as the facilities master plan we were able to consolidate schools the board made some very difficult decisions on that reduced software cuts um canceled vendor contracts we had a reduction in force through attrition and through retirement a substantial reduction in FTE and Heering to the board's class siiz policy um those of you that have been around a while you know we eliminated early release uh there were variety of reasons for that but there was a financial impact and um began to implement methodologies for different work groups in my head I keep saying we are in a pickle but this is more serious than that um the word escapes me to address the situation we've been

086put in by the way schools are funded in the state of Wisconsin There's a very high likelihood that we are going to enter the next school year without a budget July 1 Begins the 2526 school year and it is very likely that the state will not pass the budget by that time so we have to make decisions based on the Assumption assumptions that things will remain the same the last budget that came through included for example an additional $325 per pupil we're assuming that's going to be there and by assuming that's going to be there and that the state is going to pass a budget that is at least equal to what we have today we are facing a 10 to 12 million deficit and I'll repeat what I said at the beginning we are

087not the only District in the state of Wisconsin 420 of us that are facing a deficit and many of them are depending on referendum to be able to keep their doors open so I hate to be the one to have to keep coming to the board and say this and saying it to the public we truly are doing the best we can and our goal is when we're reducing our budget to have the least amount of negative impact on our children at some point the state of Wisconsin has to realize we can't keep cutting without hurting our children now that's out of my hands that's Madison but what I'm asking the the board to consider our several items and and our ask tonight is for the board to have a discussion about them the first

088few are district uh decisions we will just Implement for example uh reducing department and school building budgets uh for the public a memo uh that I've been working on through midday and finalizing will soon be uploaded to board docs it's it's there right now it has a more detail for you for the public uh we believe we can reach $2.5 million in reducing department and school building budgets but I want to share with you that's not because we have fluff we're going to have to shift some things around so uh maybe this year or next year we will uh pass on some curriculum uh may maybe push that down the road a little bit um those are the things we're going to have to look at but we believe board that we can reach 2.5

089million for next year we will continue reducing FTE through attrition and retirement um this makes sense with declining enrollment so again um our goal is to have the least negative impact on our children as I shared with the board and the public in the past we've reduced our Administration by 10% over the last few years uh we will continue looking for opportunities a relatively simple one but it also is less convenient for our employees we were offering covid vaccinations on campus uh Shifting the covid vaccines back to the doctor's office or to CVS will save the district approximately $66,000 that's an FTE if we have to choose between the two we will move the covid clinics back to the doctor's office and still encourage our employees to get vaccinated because your attendance means a lot

090to our kids the other one that's under District off office prview is reviewing the stiens and writers to see if we can make modifications to those offerings uh we're estimating we can save about $85,000 in stiens and riters for the next school year just a quick note about that these things enhance our students uh it gives them co-curricular opportunities outside of the classroom and they're really important so if we ever get a Major Surplus these are things that we should be bringing back under the board purview which I would request the discussion tonight sir freeze annual wage increase on writers we estimate about 70,000 uh 70,000 savings hold on base wage negotiations for one year or until state budget is finalized and this can be reviewed uh base wage uh CPI right now is 2.95%

091so that would save the district 6,00,000 and I want to stress on this one um the second part on the memo or until state budget is finalized and this can be reviewed freeze steps for one year or until state budget is finalized and this can be reviewed $2.2 million replace the income protection plan which is 82.5 5% of the salary with a voluntary employee paid short-term disability insurance this number changes from year to year dependent upon utilization this year um we're projecting $750,000 and then lastly reduce or close kg Academy school which was initially funded through Esser and and that could be up to $800,000 so again our our request Mr crosson is that the board discuss consider ask questions about and provide Direction on the options listed below and at this time I'd like

092to ask Mike freeze and David Johns to join us at the table uh we will try to respond to any questions that the board has during your discussion and if there's something we can't answer tonight we will bring it to the next board meeting for consideration thank you okay James uh thank you um Vicki you mentioned that over the course of the last couple of years there's been a um a purposeful effort to reduce Staffing um through attrition and retirement um is there a number maybe Mike may have it um of you know can we quantify that reduction I think it is reasonable for the public to understand the magnitude of that reduction yeah that's a great question uh we've been able to reduce our staff by 300 over 300 FTE in the last couple

093of years and it makes an impact it does okay anyone got any other questions comments Lynn um I'd like to talk about KJ Academy a little bit um we uh certainly heard the speakers tonight and um I have um visited KJ Academy visited every classroom met the entire staff watched the classes and I've told you this in the past that I I think that it has it's it's just um a godsend to some students I understand the problem I think it's it's fiscal problem but we received letters from two teachers today one of them came and spoke to us the other one sent a letter and my impr from those those Communications is that um maybe this school could flourish if more people knew about it if it had a you know a a bigger

094um footprint I don't know if that's true but I just wondered if it's possible to think about that before I'd like to save the $800,000 but because there's some real potential here could we think about really trying to make it grow and Flow flourish before we decide to reduce it or close it Andrew um thank you I have comments on all of these but I would say as far as as far as KJ Academy um I think the point for me is very well taken that this this uh school is not about the point in time enrollment count this is a this is a lifesaver for uh to bridge gaps um for families that maybe online education sponsored by the district is the way to go for um for a while for for a period

095of time until circumstances change um it's just it's just far far too valuable to get get rid of and I would absolutely vote know on on closing KJ Academy if if there was some method that could have some savings without curtailing the program I don't know what that would actually be I I would think about it but it's it's just far too far too important because these are these are students that would just probably leave leave the district um and perhaps perhaps find you know perhaps find online education somewhere somewhere else and then all we lose is is money but the kids might be okay or or Worse maybe they just drop out of the education system all all together and that would be the even worse situation for us than you know money is

096money is money money is important but having a kid with no place to go is is even worse and I believe this 800 800,000 is very well very well spent um it's great that we had Esther dollars to to start it with but uh this is important yes ly Andrew reminded me of something um about KJ Academy um I did one of the things I said could we have some kind of a publicity campaign or something to make people more aware of it um and now Andrew I'm trying to remember remember what it is you reminded me of that was so important about KJ Academy that I wanted to um oh I know what it was it was about the um the outcomes do the students in that school take the same kind of state

097tests that all the other students in the district do and how and and is it proving itself to be valuable to be a good educational Institution the students at KJ um do take all of the state assessments as well as the interim assessments um the state uh report card for KJ is available for anyone to view like any other school um I would say that as as things have shifted in our approach to teaching reading and as um uh science of reading principles really emphasize the the the the teacher and student present and together in the lesson um there's just some inherent challenges that come when your teacher is on another side of the screen and when um your level of Engagement um is still very dependent on you choosing to turn your camera on

098you choosing to engage in the lesson and so something that we've we've recently discovered again as as approaches have shifted in the teaching of reading is that that presents some unique challenges uh for our youngest Learners um who are who who need to learn to read through that screen good you can't so is there data is there data that I could look at that would show me how you know how well the school is performing in terms of outcomes for students that data would be through the report card you'd be able to see that there Andrew so you you could you could look at the state report card right but um in a unique program like that which which kids is that right which which students are on that state report card that's a that's

099a point in time in our if we're talking about a certain number right now probably our highest uh probably our highest turnover school and that's not it's not really a a bug as they say it's a it's a feature kind of it's it's it's designed to be a school that you can be in for the whole year or part of a year it's a it's a specialty a specialty program right so it is certainly possible that the kids have a period of great success during their Time online and then go into another school before they take the test and then they're good results on the standardized test which we over represent dramatically the importance of in this world anyways but it's it's all we have um they may be going elsewhere and contributing those good

100test scores to a different school and more likely there than at many other places that fair it would be correct that given the the role of KJ as a school that students often spend some time in as part of um uh enrollment in a different class in a different building um that that would be hard to capture the other the other thing that's challenging is is the overall low number of students participating by grade level um doesn't allow us to really look at that data any other way other than just full full Academic Year students we're talking about singled digigit numbers of students um in the youngest grade levels James so that last point is what I'd really like like to have more information on um because I think the picture that was painted by

101the speakers tonight um I think there might be in that data a different story that's being being told right because we've added some class added some grades to the program but what's interesting both in what was said tonight and what I'm learning is when I went over and I um reviewed the program with the original principal um and we had the conversation about um its Mission um the transient nature of the students that have been described tonight was not part of that mission originally There Was An Open Enrollment and it was intended to be kind of a a standard offering and so I don't know when and how the the role of that program kind of morphed into something where we're catching what you know Andrew is you know rightly saying if we're catching students

102and keeping them engaged for a period of time and there isn't this expectation of you enroll in September and you end in June in this program I I'm really interested in seeing the data because that that's kind of hitting me differently um and I don't want to take an action you know based on a need where I had come into this and I reviewed this and it's like when I compare this to other decisions that we had to take that were extraordinarily difficult and impacted families across our district in the consolidation of schools I had a hard time differentiating the two right but if we set this up as a program where there is a unique need and there's a a student that you know we're servicing that is different than a regular program I

103would really like to understand that because right now I it's not clear to me anymore I I think that uh the well first of all I want to thank the uh staff from the KJ Academy and the speakers tonight um I I think that hits home when you think in terms of you know kids with different personalities with different needs and and we have to kind of cater and GAP that and I think that's part of the vision and goal of our district and and what's really um um interesting about this argument is that I I think we could be creative in in the idea that maybe merging maybe consolidating with other schools to make this work for KJ Academy or or explore some options to to make it work uh because it it really

104touched me when when when the mom talked about her daughter not being able to fit in your traditional setting of a school and and that this really is a lifechanging uh uh opportunity for her child now that it's important and I think it's our job to explore the options available out there to to make sure that we we exhaust every opportunity to keep this Academy going before we come to this conclusion so I would need some time and some more data as well Lyn just to clarify it so when you say um when you say publicly get it out there so people know just so everybody is aware that it is internal students we are not allowed at KJ Academy online school to bring students in from other school districts so it would just be

105pulling from our own schools within go ahead um yes I I meant because the letters that we received said other teachers other Green Bay Area Public School teachers did not know we exist other parents did not know we exist so I'm talking about just within the district no I have I have a question couple questions so if the assumed State funding becomes a reality would that eliminate that TW 10 to 12 million deficit um it would not eliminate it but it would definitely drastically decrease it right to about probably I mean I'm ballparking it because I'm not sure what the funding is going to be there's a lot out there um so depending on what comes through it's going to decrease if we get additional funding from the state that deficit is going to decrease

106but it is not going to decrease it enough to eliminate going out to the public for that operational referendum in two years so the work will have to continue to reduce costs because once we lose that 16 and a half million do in 26 or the after the 2627 school year I don't believe we will get enough funding from the state to not have to go back out for operational referendum in the future okay um I guess that's the number that I'd be looking for so there would be a a reduction in the deficit and then just because I personally know the good work that you do as CFO and and and the work that the superintend is doing but when the average person hears the words referendum and deficit their immediate conclusion incorrectly is

107that there is inefficient irresponsible spending going on H how do you address that in a way that that conveys the work that is being done to make sure that there is responsible um uh management of of the money in the district I mean that's my job Rick right I'm the one who asks all the hard questions um and sometimes don't make a lot of friends but um but good question so we are constantly right I mean that's that's our job as as a team right as as leaders in this district is to make sure that the resources that are are there are being used efficiently we are always looking at ways to make efficiencies so we can use some of this money to support something out in the classroom so I'm confident to say that

108if we if we did find something we are going to address it as we move forward in that budgeting process um last year I think we've talked about it at the board table um we did zerob based budgeting at the department level um which really gave us some more insight as to what all of the Departments are asking for but just ensured that we were all aligning those resources for the goals of the district and that definitely is what what shined through right um it wasn't my gosh look at all this wasteful spending in this department or in that department um it really is just um just a a perspective to see where our funds are going and 80 to 85% of our funds are going to salaries and benefits right um to teachers to

109support staff um and and doing the work of the school district so um when we look at that and when we say right we are we're looking at methodologies what makes sense as to how many you know what our student ratio for you know some some support staff out there we are doing that work continuously right I mean we I mean these are hard decisions and hard hard things to come up with when you don't have enough money um and I think we've done a good job to represent what you know what is up here to close those deficits because um deficits right that's in a personal budget you don't go in um not having enough money to to spend on and what is needed for the district James I just want to make make

110sure that I understand your budget model because Rick asked a question about additional State funds your model assumes the addition of $325 per student so that is the most likely increase in um revenue from the state the other Revenue increases would be potentially a an additional bump of low income or low Revenue U low spend districts and then additional categorical Aid to special education right but you took a conservative approach saying yes you know we'll win in court and the 325 will remain okay anyone else comments questions Mr Becker um thank you um having had some history with this I have to say I I I absolutely respect uh the role of staff to let us know what is I guess what we would call the the worst reasonable case projection right uh which here

111we're saying 3 325 IS about the worst reasonable because the state is sitting on a large Surplus and eventually politics will be played but people on both sides will say we're not going to freeze K12 funding or keep it below inflation when we're sitting on this huge pile of money realistically it'll be better almost for sure and it could be it could be much better but it probably won't so there is there is a range there and it's the staff's job to prepare us for the worst possible situation um that being said the um the sky has not Fallen since I've been here man maybe maybe once it um no actually it was during the two years that I was off the board that the the sky fell and then I that's true that's when

112happened I left in 2010 I came back in 2012 uh during my years on the board the sky has not Fallen right and so realistically the the chances that we'll be on this huge list of is is very low um I my viewpoint would be that I think it's unfortunate when politics are are played with the budget but I I don't really support doing any of any of these things I don't like short-term disability not being a benefit anymore uh not being a guaranteed benefit um I think it's okay if we have to maybe charge more for it but um you know I think these things tend to sort themselves out and I certainly wouldn't want to do anything quickly and then have to you know back backpedal if the state does better because it

113will probably be somewhat somewhat better with this much of a surplus there um people have to make deals and compromises that both sides aren't thrilled about but I think it will more than the minimum More Than This minimum worst case scenario will end up coming to us although it is absolutely correct to prepare us for the worst case scenario so I do appreciate um hearing it and I hope that with given a little bit of time we'll find out where we are and also I would say that the as the person who made the motion to have the have the um 16.5 million for uh for 10 years which passed by a large margin um it wasn't just numbers pulled out of the air but it was numbers that worked out very well for us

114I think it was very important as some districts found out the the hard way you it's it's a kind of a weird concept to do an to do a recurring referendum um for operating expenses because then you introduce the word forever into the equation and forever is a long long time 10 it was 10 years and the reason that that I made the motion for 16.5 I believe it took us to 9 9% of average per pupil spending or something that was just a tiny hair under that and then the community responded by saying yes that is a fair that's a fair request and we are going to do that for to make sure that for 10 years it just get us back up to the back up to the middle back up to the

115average and I think the I think that will happen and it and it needs to happen otherwise it'll be pretty catastrophic here but that's my point is that the I'm not in a hurry to any of these things because the the never fallen es and the Surplus has never or almost never been this big so it won't all come to education but a lot of it will any other questions comments on this topic James I I understand where you're coming from Andrew I I don't think I accept the fact that things just work themselves out I'd I'd like to make sure that we continue to observe that we are 347 FTE lighter today than we were a couple of years ago you personally helped Bridge a budget Gap by motioning a $16.7 million referendum because

116we couldn't do it based on state funds and property tax revenues so I appreciate the district not just prepar ing us for worst case scenarios I think they have shown a fiscal conservative approach that has allowed us through work and diligence to avoid catastrophic consequences and things just don't work themselves out has been a problem that's been been worked over and over again and if we didn't have the Esser dollars I just think that we would have been having this conversation three years ago Mr Mills I just want to let the board and anyone in the audience know the reason I removed myself from this conversation um anytime these issues come up my wife works for the district so I wanted to make sure that I wasn't involved in all on that conversation so thank

117you Mr G luck um you folks who know more about finance and budgeting than I do which would be everybody um are of those five bullet points are there any that staff and board members could say okay I agree with James we can't just cross our fingers and say oh it's probably gonna be okay we got to do something is there one of those bullet points or two of those bullet points that people can can people who know understand this better than I do can say yes we could probably commit to this this would be a smart thing to do anybody well I I go back to the Strategic plan and making sure that we are planning for contingencies this is a what if drill the way we used to call it in the military

118what if this condition shows itself what do we do and and I do agree that this this represents the worst case scenario right so let's also war game the next to the worst case scenario and and and and put those assumptions out so that we are all talking off of you know off of the same sheet of music um because yeah this this this evokes obviously a panic attack from everybody to say oh my goodness that's one option that could happen in a and I look at a four quadrant set of contingencies that could happen from we get the money that we that we want to we get no money on the fourth quadrant and then there should be actions that should align with each one of those four quadrants that that to me is

119the contingency planning work that I would expect uh the staff The District staff to do so um I would just keep this in the context of this is the worst case scenario but I also want to see the other three quadrants of of actions that that the staff will take if those show themselves yes sir if we do that modeling exercise I would like an another scenario because this is making the assumption that we do get 325 so the worst case scenario looks worse than this and so if we're going to do that exercise we don't start here and build up I think we step back and say okay if they if we fail and I know it's in the court system whether or not that 325 will be perpetual and if they are able

120to reduce that I do think there's another reality Mr Becker okay well then where do we stop is there there's a I mean it is it is physically possible that it could be zero it's physically it's not against the law that the legislature could say l let's do minus 320 I mean it's it's and I think but I think zero is ridiculous in a surplus situation minus and I'm I'm this is hyperbole to make a point but how far how far down the tail do you go with these scenarios I mean there's are we planning for the you know there is probably at least a 95% chance that we're getting 325 or you'd probably be preparing us for something worse I'm not ask for exact number but you know we don't want the to spend

121a lot of time on the half a percent worst case you know thing right so I want to R of reasonable possibilities and I don't think we need to spend a lot of time on the scenario where you know 95% of the budget just goes straight into K12 because that's not going to happen either that's too far down the other pil so I think we need to have some some balanced approaches and if that um you know kind of a confidence interval of reasonableness Ricky we we could tell you right now if the 325 worst case scenario if it wasn't there that would be an additional $6 million to the budget deficit and um our recommendation at that point would probably be taking a look at class sizes and layoffs okay any other questions on

122this up on this topic all right thank you we are now going to shift to the second agenda item in operations benefit recommendations 20226 and likewise Mr Mills has uh opt to recuse himself from this conversation s a clicker good evening everyone uh my name is Mike freeze I work in the human resources department and I'm joined tonight by our human resources benefits manager uh Jessica Cortez and our client executive from uh M3 Insurance Solutions Incorporated uh Beck Kinski and we'll be talking to the board providing the annual update and uh request for consideration of our recommendations to renew our various insurance plan rates for the following year as well as any plan recommended plan changes that we have uh for you this evening all right so I'd like to start this evening with just

123an overview of some key strategies and initiatives that we've been working on during the 2024 25 um plan year so a big Focus has been employee education uh this year we've spent quite a bit of time educating employees on the use and best practices related to their HRA their health reimbursement Arrangement on preventive exam benefits and the incentive to earn the additional contribution to their um plan premiums for completing that preventive exam member engagement in their overall benefits and ensuring appropriate communication related to those benefits making sure that folks understand the benefits that are available to them and how they can best utilize them um and then just overall uh communication related to the diverse plan offerings uh the district has a really robust um benefits plan offering and making sure that folks understand the

124variety of offerings that are available to them um also this year we've focused a lot on evaluation of those employee benefit offerings so both the financial stability of what is currently offered and how that aligns with our recruiting and retention goals we have a benefits advisory committee also known as the BAC we meet once a month and it's a whole bunch of different people different stakeholders within the district District that meet and we go over learnings of the plan how we can best utilize it we go over the forecasting the plan utilization just a wealth of information that we are giving other people within the district to help us then go out in the field to promote the benefits so over the next several slides I'll talk through a variety of different data points on

125the health plan um for the prior couple of plan years as as well as the current year to date so we'll start with enrollment um what you see on the screen in front of you is the enrollment broken down by active employees on the plan and retirees on the plan um and for this data we are looking at contracts so that's total employees or retirees on the plan not members and when I say members I mean total people on the plan so this is looking just at contracts employees or retirees so the first line shows us all plans combined that's a combination of the total of actives and retirees and you can see current year to date so that would be July of 2024 through present um and then the second column is the 2324

126completed plan year and then 2223 um over that period much like the conversation that was just had with regard to the uh Total Staffing for the district we see a decline in the total enrollment in all plans combined then the second line in the white we have active employee plans um both active employee plans as well as the retiree plans we see a decline in both of those plans for each of those two previous full plan years as well as current plan year to date then the next slide we look at utilization so how is the plan performing and that percentage utilization is a percentage that's calculated based on the premium that's taken in and the claims and the administrative costs that are paid out this number ideally would be below 100% um unfortunately current

127year to date all plans combined were performing at 109% um that is due to some high cost claims and without uh giving any personal health information uh we've got some folks that are dealing with some really tough stuff right now um the majority of those high cost claimants are happening on the active employee plan you can see the active employee plan currently is performing at 106% loss ratio our retiree plans at 104% loss ratio I do want to point out the retiree plan has the best loss ratio that we have seen in um recent years and if we go back further it's it's the best lot of Education of our retiree population with regard to alternative options that are available to them particular our Medicare specialist as well as our individual Health Options Specialists so

128making sure that folks understand um the variety of different plan types that are available for them that both save them money and save the district's Health Plan money yes James so I've always wondered when we look at these um loss ratios um do you calculate at the plan level of our um total exposure I mean I know that there's a stoploss um mechanism after this is it calculated at the plan level or is it just at the participant level are you excuse me are you asking with regard to the specific Health Plan Itself by plan design right so when you so and what is that so if it like seeing 137% um exposure or Lo stop loss not sorry loss ratio for retirees it begs my question of how bad can that get you know

129and when when does it stop and we're completely into a re stop loss Insurance yeah so the stop loss insurance is purchased for the entire group as an aggregate so all of Green Bay public schools has the same stop- loss policy then when we calculate the loss ratio it's calculated based on the portion of that stop-loss premium that's allocated on a per contract per month basis to that population okay does that answer your question it does yeah thank you all right so now this chart I know is a little bit more difficult to see but what I want to focus on on this chart the top information is what you saw in the last two slides and that's why I broke it out in those two separate slides um the bottom left corner is really

130what I want to focus on and that's that total cost per employee per year py and the public sector Benchmark so total cost per employee per year for Green Bay Schools in the current plan year July 2024 through December 2024 come in at 17,000 it's really tiny uh8 $ 17,8 125 compared to the public sector Benchmark of $2,779 so when the question was asked earlier during the budget presentation about you know as you're looking through things do you see you know some wasteful spending or or overages in places your plan is really efficient so part of the challenge that we face when we see those loss ratios that are over 100% we simply have our premiums set low if our premium premiums were higher our loss ratio would be better right if our premiums were

131higher our total costs per employee per year would be higher and we'd be closer to that Benchmark the comparable costs that other public entities are spending on their benefit that begs you know puts us in that situation where if there were more funding we wouldn't have that rough look in L sorry so then that that's where when we talk at the begin about uh we have a benefits advisory committee and we each month take a look at how the plans are performing we take a look at the services that are members are utilizing and then around mid year when we start doing the modeling and understanding how things are projecting out we prepare to come to you uh this is the latest month we can come to the board to ask for approval in order

132to uh ensure that we can set up the system for employee open enrollment which will take place in May so that we can then activate uh the insurance plan starting again on July 1st so in summary the renewal recommendations based on some of the numbers that Beck was just sharing um we uh we will share with you some of the proposed changes in premium um numbers as well as uh in a few spots where there's some plan design changes for some folks that are recommended but um in the medical plan which is administered by UMR uh we will be M we recommend maintaining our Network and service coverage we recommend maintaining our spe specific Partnerships with bellan and pra for our low and no cost services that are deemed very high value by our members

133U maintaining the fully covered preventative care services that we've had great success with in previous plan years um maintaining offering a qualified High deductible Health Plan design uh my understanding is uh we are obligated under the Affordable Care Act to uh offer um meet some some minimum requirements can you just clarify briefly back what uh is the ACA requir it for and we have that offered and met through the high deductible plan correct yep so you have an obligation to offer an affordable health plan for all of your employees that work 30 or more hours per week so our high deductible Health Plan has a premium that's low enough so that it is Affordable for even your lowest paid employee who works 30 hours or more per week thank you did you have a question

134oh your microphone I you have the permanent microphone tonight the power the power microphone tonight yes um and and then last comment before we get into how do we come up with some of our recommendations when looking at what what we are offering as an employer um in comparison to some of our our neighbors and in the area um we do have recommendations that include making some plan design changes for the that is commonly referred to as the $1500 deductible co-pay plan um it that does not include changing the the deductible But it includes uh recommending some changes to uh portions of the plan design itself so ABC would you be able to talk a little bit about um some of the benchmarking that was done all right so as we walk through this comparative

135benchmarking I want to just do a little bit of a level set so the benchmarking that we use is a comparative benchmarking so we're comparing ourselves not to um like what is expected as the the level to be attained but more of an average so here we're using 74 midmarket health plans and to Define midm market for you that's a group rated fully insured plan or a self-funded plan so it's not a small group where they're individually rated uh and it's school districts and local government entities that are in Northeast Wisconsin and these are current as of one one effective dates so it's it's as recent as January 1 renewal groups so make if you'll go to the next slide all right so the school district has that $1,500 single deductible a $3,000 family deductible

1362third of that deductible is reimbursed by The District's Health reimbursement arrangement if the members file um for those reimbursements so that brings the deductible down to a $500 deductible on the single plan $1,000 deductible on the family plan that's well below the Benchmark our Benchmark average is um about $2,700 on the single $ 54 $5500 on the family you have an amazingly low deductible so good news there I'm go ahead James oh what was the design um thought or the thought behind design it such that the h8 only reimburses deductible and removing the flexibility for someone to potentially pay for co-pays with the H as well I I'm just I was just trying to determine if that goes into your rating or your underwriting is that the reason why that's exactly why yep it's an

137underwriting um for the plast excuse me the cost of the plan yeah um the co- insurance is a place where we have a slightly lesser benefit with 80% co- Insurance proposed the piece that I want to note here is that because our deductible is so low and because our maximum out of pocket is so low The Benchmark average for our book of business is artificially High because we have many employers that have a higher deductible and a higher maximum out of pocket but they have 100 % insurance so for example many employers have let's say a $4,000 single deductible and then they have a $4,000 maximum out of pocket but 100% co- insurance so I'd encourage you to not be as concerned with uh 80% co- Insurance being of lesser uh benefit when we look

138at all of the other elements where the district's um proposed plan is better than Benchmark so max out of pocket the uh the proposed benefit is a $4,000 um single maximum out of pocket $88,000 family increasing $11,000 on the single um $2,000 on the family remember that the HRA reimburses a th000 of that single and 2,000 of the family so this is below the Benchmark that average amount um the average is about $4,100 on the max out of pocket single and about 83 on the Family um from a co-pay standpoint um one thing that I want to remind us of when we're looking at those office visit and Urgent Care co-pays uh we do have those Partnerships with bell and health or emplify and pvea partnered health or the pvea health system um that allow

139our members those low or no cost options for accessing care so where we see you know the the $40 office visit or the $75 Urgent Care um we do have other options for members to access those care um and then the specialty co-pays and emergency room co-pays are slightly above um The Benchmark there um and you know with the idea that we want to steer folks into the office visits for Primary Care and uh urgent care where possible your plan design also does wave the emergency room co-pay when a member is admitted so if they're admitted from the emergency room they don't pay that $300 co-pay and then moving on to prescription co-pays uh the prescription co-pays are slightly above the Benchmark but we like to remind that members never pay more for the cost

140of their meds than what the meds cost at that tier so you may have a tier one medication that c could cost up to $20 but if your medication at a tier one Med costs only $4 let's say then you will only pay $4 um so the tier are the maximum that you will pay for a medication in that particular area also for tier four medications we have 30% co-insurance but members who sign up RX access those medications at Zar because of the patient Assistance programs that are in use and all of the Green Bay Public School District members who are eligible for prudent RX are signed up for Pruden RX so we have no one who's paying the 30% Co insurance any questions about the um benchmarking comparables that I've shared so when we

141look at uh continuing increased costs of benefits um you know and knowing that our premiums are lower and our average costs to maintain the plan are lower than what the average public uh employer is paying you know our our options really are to help you know contain costs by helping folks find high quality Care at efficient cost costs but then we also have to look at you know some of those plan design changes or you know as an employer do we have the ability to absorb the costs based on the previous conversation that that certainly doesn't seem reasonable and you know working with primarily all public sector employers I know that that's not reasonable that's not the state that that our employers are in right now um and given our recruiting and retention Market we're

142we're not in a position where we want to reduce or eliminate benefit offerings and so uh Mike's gonna speak to the recommendations right so in essence um the the recommendations for renewing um include some changes in the premiums which we'll talk about here momentarily as well as some recommendations to change uh the plan designed for the 1500 single $3,000 uh family um HRA plan um this also coincides with uh the district uh taking on an additional estimated 1.2 million um dollars in increased obligation that uh is beyond what we have this year because of those very first numbers that were shown in terms of the forecasting so this is a combination of Distributing uh recommended cost increases to the employees as well as to the employer um and this allows us to We Believe remain

143as compared with the the benchmarking examples very competitive in with regards to the benefits plan that we offer uh it shows there the in red the coinsurance Insurance the max out of pocket the office visits the emergency room and prescription drug plans those are the things that Beck was able to highlight U overall and so the overall renewal um recommendation an increase in uh medical premiums of 2.78% for folks who are act the $1,500 deductible plan premium increase of 10.28% on active employees in that higher deductible which also qualifies for a you could secure a private um HSA account and a premium increase of 13.58% for all retiree plans what does that look like in kind of real dollars for folks one example would be and actually I'll give this summary at the very end

144after I show dental and vision as well Dental is estimated and recommended to increase at 2.2% premium continuing with the plan design as offered previously uh the vision uh increase was last changed in 20 22 um it is projected to go up 5% premium increase and that would hold through 2028 so when it comes to premiums um if you are on a single plan your per check increase for your uh health insurance would be $163 your dental would be8 cents your vision would be 22 cents so your increased cost to access the plans on a single plan if you're an educator it would be $1.93 because you get paid the months that you're being paid right if you're a yearr round employee that works out to a161 per check in your increased premiums with these

145recommendations on the family plan it's an even $5 for uh increased across Health dental vision together for f or uh for families uh led by an educator and $417 per check for folks that are year round employees so on the premium increases that's the estimated amounts among the three plans um it's the utilization of the plan where you see the bigger differences our life just as a reminder a couple things we're not bringing to you tonight because there are no changes required life and disability was approved last spring that rate holds through the uh end of June 2027 and we are uh garnering some savings through the Tyler Enterprise implementation we will not be utilizing uh the work Tera online enroll for open enrollment that'll uh remove $122,000 plus uh this year and in summary

146we remain committed to seeking input from Members collecting data making data informed recommendations working on member education exploring Wellness incentives and preventative measures that will help our staff stay healthy and well um and can continuing to um to find creative and unique ways to stay competitive in this market relative to uh our benefits offerings thank you okay anybody got any questions comments Andrew thank you um so this um sounds not so bad on the surface it's five you know $5 per per check but all right all of it's in the plan design and I I don't to how going to say it to say that going from 90 to 80% when the standard is is 94 I'm going to say I think it's more substantial than perhaps it was presented I think it's uh that's

147significant and to know how significant I guess what what I look at is how does it um I need to know how this impacts an average single and an average average family so what is the you know what what is the total what is the total health spend of a average family so we can see where that would put them and what's the average spend of a a single because that that not the five per check increase but that that difference in out of pocket you know is is what they're going to pay so so just to clarify um you you'd like to know more about the average spend that that's that would be the the starting point is what's the average spend so we kind of know what falls in the middle I think

148we know and you did you did provide how many people uh cap out right now now it was um 12% of one and 8% of the other so not that many cap out but more it's it's um it is uh easier to it'll be easier to cap out because although the cap is higher you you catch it quicker right so you'll cap out um you reach the a family would reach the cap at about 20 27 28,000 where they don't reach the cap until about 33,000 but there's already a pretty big Difference by by then in what you're you're spending out of pocket so um yeah I need to what what is the average what is an average single and an average family spend so we can talk about okay what is therefore what are

149the out of pockets going to look like under the new system yes we can work on that sure is that not a like a one of the most like basic automatic stats that would like one of the most keyy stats of of our plan is what the average is I think the piece that makes it challenging Andrew is once folks have met their maximum out of pocket then those costs are paid for by the plan so I can you know like Mike shared the num excuse me the percentage of members or number of members I don't recall how he shared it with you but the number of folks who have met there maximum out of pocket um that's that's fair so maybe maybe maybe the median spend is more more the thing right that probably

150and in fact that probably is right the so that's my mistake I should have asked for the median because yes the average you could have a very high and it would distort what happens out of pocket but that median I think it makes a difference whether that you know whether that median for a family is you know 20,000 tells us one story and if the median for a family is you know 10 or 11 that tells us a different story but that's a it's a big story and that's why I've always supported limiting what we do to to plan design uh as much as you know as much as possible in a world where we used to have a calculation of the total Financial package and now you can't anymore um what I need to

151know if I'm going to vote Yes on this is that are people losing are we going to give you know are we going to have net net negative money like how many people are going to have their difference in out of pocket potentially cost more even after we do the CPI which I I think in the end we will be able to do um so that's I it's to me it seems like a a lot and I think it's um it's it's a lot um I also I also don't know if if we're actually if we're actually coming in lower than private sector plans that's on the one hand that's good on the other hand salaries we've had we had had um many we had generations of a tradeoff of a lower salary for better

152richer benefits and so I think um un unless we've caught up to the private sector in terms of the salaries then we should be offering a richer benefit I don't think we're there we're there yet uh lines might have gotten more blurred but I don't for me it's about not seeing people worse off unless the sky falls and um if the sky falls I guess we have to uh revisit but I I wouldn't be able to vote for this as it is right now with this large plan design change but I do look forward to finding out what that median not averages and we'll take a look from there any other questions comments yes in the memo U the district is picking up 1.2 million which is adding to the deficit if the district were

153to pick up the entirety of the increases I thought I saw a number somewhere and it might be off you would add five million four million at last projection that was over four million if we only applied this through a benefit change I'm sorry a premium change and the premium calculations would be different than what we brought to you tonight so the premiums would go would it would be more expensive premiums so the per check takeout that I shared would not be accurate we would have to update that and the district responsibility portion would also uh increase an estimated up to for for for a million plus one one more thing so we have a we had a we had a worse year than expected we had those um you know what 10 was it

154108 109 um 109 but part of part of insurance and part of part of self-funded insurance and part of why you don't give up the control to a huge corporation if you're big enough to keep your own control is that you should be able to ride the waves right so I guess my question is I wouldn't be just as I wouldn't be advocating for oh hey let's lower deductibles because we were 97 this year uh if we were 97 instead of 107 108 is is this just is it is 1082 far outside of the expected bumps in the road or are we just not yet at a point where we can handle those bumps in the road we have some there's some different funds to help balance that aren't there uh Financial funds okay but

155is the regard I guess that's my my bigger question I'll I'll stay I'll stay high level is is it just that 108 is a bigger bump than a system can handle because you know you're not going to have every year 100 100 10000 that would be great if you did but yeah our concern Andrew would be that your plan is underfunded so the last several years being over 100% loss ratio there's simply not enough funds being allocated on an annual basis to the health plan and so while the district has some funds in reserve we're going to continue to come to you and say we're over budget we're over budget we're over budget if we don't allocate more funds into the health plan or if we don't reduce costs in the plan okay because we

156never had the 96 or the 97 to go along with the 108 or the 104 or or almost never had it we had it on the active Plan before covid but that was at the same time that our retirees were so far over a 100 that the plan as a whole and I don't know if you've got it off the top of your head but it's been a long time since the district plan was under a 100 okay anything else on this topic all right thank you all right the next agenda item will be job description updates tonight we're uh sorry uh once again Mike free human resource department tonight joined by director Julie sefelt of the multilingual bilingual Learners Department um Julie has one job description that she's asking for consideration Julie would you

157mind providing a little summary of what we're dealing with tonight I'm very excited to bring this uh job description to you tonight because it is in direct support of bilingual teachers um which is they are the direct service to our children so um the position um is a vacant position so they're it's budget neutral uh we had a resignation and um in looking at our data of the number of bilingual teachers who are on a license with stipulation uh we have approximately 20 of those teachers of our 85 bilingual teachers so these are candidates who come to us with a bachelor's degree and as less and less uh candidates are going into teachers our recruiting efforts are are getting out there we are where we are finding uh people who want to work in education

158they just don't have the degree so they obtain a job and go back to school to be a teacher while they are teaching so you can imagine their is stressed they are teaching in a classroom without education um they are going to classes at night so this position will directly support the bilingual teachers who are on a license with stipulation they will do coaching with that teacher they will model lessons for that teacher they will roll their sleeves up work side by side next to this teacher um and this will ultimately lead to retention people wanting to stay in our district because of the support um so that is the position that I'm bringing forward tonight and as I said I'm very excited okay any questions comments okay thank you all right all right next

159agenda item is the proposed land exchange with the city of Green Bay yes see where is he thank you sorry about that um um yeah so I won't go through the entire memo um is uh this has been shared in and um and been discussed quite thoroughly but overall um we're looking at um a land exchange with the city of Green Bay um for um deed acres to the district of 10.24 acres and land deed to the city at 6.85 Acres um this also includes uh the cost to um raise MacArthur Elementary um after that um and include that land in the land exchange um this also um would engage us in a nine-month planning option for Tank Elementary and Elmore Elementary with the city um to um to solicit uh developers um to develop

160those two properties um there's a few other uh details provided in the memo um along with that but that pretty much summarizes um um The Proposal Mr Becker um thank you um I'll keep it brief but this this will this will determine how I how I vote next next week um I appreciate that the city will encourage affordable housing when finding developer for Elmore and Tank Elementary but it will not be a requirement um I've been around the block a few times and if you if you don't put it in writing if you don't put it in the motion it it didn't happen I believe the city intends to have affordable housing near the top of their list but to me we are in a unique opportunity if we have to close the schools to

161decide what's going to uh happen to them so I think I would like to see us exercise more control over what would happen there I'm not necessarily saying that affordable housing is the only thing but I strongly lean that way because that's what we really need could there be some type of community facility could there be some type of child care maybe but for me saying hey we signed this planning agreement we had a head nod and a general understanding that we're going to try to get affordable housing in there it's not strong enough for me and I it's too important for me to leave to to chance so that's that's me James I recognize that is um important um but if I recall you know you know when we were kind of establishing these

162eight criteria that it's not simply signing a planning an agreement and then the district disengaging from the process that to your point there might be Community Center opportunities what have you so number eight was to give us the district and the City collaborating to find the developer an opportunity to actually you know action a plan that may not be affordable housing but may also check boxes for you um as it you know pertains to the right thing for that property for for the city so um I thought we' kind of work through this that there will be opportunities for us in actually accepting the bid package from the developer that we work with to enforce yes this is appropriate no this is not appropriate so I really have a hard time you know kind of

163you know limiting our latitude early in the process by by striking but it will not be a requirement any other questions comments okay thank you sir okay um the next uh agenda item is contracts under Wisconsin statute section 11822 kale you could probably just stay here this is the um the annual presentation of teacher contracts that's required by the state any question questions comments nope all right we will move on to the next agenda item Edison Middle School roof replacement who's talking that um we had uh solicited bids um publicly posting this um received three qualifying bids and are recommending we award the low bidder and sorry um I'll jump ahead a little bit too this will be the same comment for the the next three items that's exactly what I was going to ask

164you okay any questions comments on any of the the the three roof replacement agenda items okay thank you and that concludes the operations uh portion of this I yield the floor thanks Erick um I'll pass the chair to Andrew to guide us through policy and governance okay thank you we have uh we have six items uh we'll start with the um two of them that uh go together 341.50 policy uh and rule for reading instruction good evening um you have received a re memo regarding the revision considerations for policy 341.50 on 3411 policy or rule okay thank you um then we'll uh so that covers A and B we'll move on to C uh revisions to Board of Education policy 3423 programs for gifted and talented students my comment um applied to that as well

165it's summarized in the same memo any uh any questions all right thank you and then item D revisions to board policy 3455.462185 policy from third grade to fourth grade as dependent on a student's uh successful completion of a reading plan what we're proposing is a um Consolidated uh policy for All U promotion U policies across the multiple grades that were retired required to do that rather than having a different one for each grade level all right any uh questions all right we'll move on I guess we had a rule with that as well any questions on the rule all right and then item F uh repeal of Board of Education policy 34541 would be because the 3 45.4 expands and includes all the grades that's correct okay that's it I'll return the chair back to

166James thank you Andrew that means we have come to the end of our agenda I would off receive a motion to adjourn no second oh sorry yeah yeah it's not late at all um L would you please read the motion to adjourn into Clos session I move that the board adjourn into Clos session pursuant to Wisconsin statute 19.85% properties the investing of public funds or conducting other specified public business whenever competitive or bargaining reasons require a Clos session more specifically to it negotiating with the village of Alaway and the village of bellw regarding the potential acquisition and divestment of with of real property and the listing of other real property and Wisconsin statute 1985 section 1G conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be

167adopted by the body with respect to litigation in which it is or is likely to become involved more specifically to it potential litigation matters regarding the district second Kenzie pecker hi LLY hi mels hi gerlock I Crossen I Lee I you have been watching The Green Bay Area Public School District's Board of Education meeting please visit the school district's website www. gbaps.org for more information on the district and future meeting dates if you cannot fully access the information on this video please let us know the accessibility issue you are having by calling 92 20 44820 25 or by email at communications gbaps.org we will try to provide the information to you in an alternative format and or make the necessary improvements to make the information accessible [Music]