001At this time, I would like to call to order the August 18th, 2025 meeting of the Harper Joint One School District Board of Education. We have a roll call, please. >> Excused. >> Here, >> present. >> Here. Thank you. This is a meeting of the board of education in public for the purpose of conducting the district's business and it is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in the agenda and any district resident or parent of a currently enrolled student wishing to speak should have filled out a card at the signing table and given it to board secretary. And now it is time for the pledge of allegiance. So Barb, would you lead us tonight? Okay. Thank you to the flag of
002the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Item number three is to consider the approval of the agenda. The agenda notes in the board's mission. The agenda notes the board's mission of we will support our community through dedicated governance, leadership, and stewardship so that our students achieve. It also states our values and expectations as a board in governing our meetings. The purpose of the agenda approval is twofold. The first reason is to verify that public notice has been given according to state statute 19.84. Mrs. Hoffman, has the meeting been properly noticed? Thanks. Thank you. The second reason for approval of the agenda is to consider tableabling an item or to rearrange the order of events. Was there
003anything that we wanted to move around? All right, with that I would look for a motion. >> I'll make a motion to approve the agenda. >> I'll second. >> All in favor? >> I. >> Motion carries. Item number four is the citizens delegation to be heard. There are none tonight. And item number five is the board presence report. So um just one thing to talk about tonight. Next week we are having a special meeting next week Monday um at six o'clock at Lincoln School. We are going to do um a couple of things there. The first thing we're going to do is we have a lawyer called uh Brian Waterman of Wheelo Veter. >> Yep. I'm just going to leave you alone. He's going to come talk to us a little bit about board governance,
004board membership rather. So talking about quorums, open meeting laws, um that kind of thing just for the board to kind of continue our journey in education and how we can best serve the district and our community. So we're anticipating that to take about an hourish. At the same time after that, Adam is going to speak to us a little conversation about budget this next year and where we go. And then after all of that, we are going to tour Lincoln Elementary School, see where we're at with construction for that. I'm sure it's been improved since we were there last time. Not improved. Well, yeah, improved. And then we're going to drive over to Central and check out what's going on there, too. Rossman is getting a little bit of sad work, but we're not going
005to go tour outside. >> Right. >> Correct. I'm giving you an update on that today. >> Okay. Great. Item, that's all I have. So, item number six is the district administrator report. So, I'm pass it over to Dr. Dubos. >> Perfect. Thank you very much. Uh, Miss Wilk already mentioned the board workshop next week and so we have that uh notice ready to go. Another notice that we have will be the back to school breakfast which is next week Monday. We are at the Chandelier Ballroom as a reminder due to all the construction. So that will be right away on Monday. Doors open at 7:30 and we'll get started. We have a very light breakfast um that we'll be serving and then we have our recognition. So, new staff will be introduced then as well.
006So, tonight it's in front of the school board and next week Monday it will be in front of all of your teammates and so that will happen and Amy has the notice ready for that as well. Uh the last thing that I wanted to share is the WSV fall regional meeting. So, you should have as a board member received the literature for that. If you are interested, please let Amy know or me. Uh either one of us can help. However, uh it's important to note that Miss Shrunk will be recognized for her level two boardsmanship. So, uh that's at six o'clock in Brookfield on October 2nd. And then what I would like to do is call up our three principles so that way they can recognize the new certified staff members that we have added
007to our team for the 2526 school year. So teachers, when you hear your principal start talking, you can all stand up and then step forward. The board members would love to shake your hands when your name is called so that way they can personally greet and welcome each of you to the district. Okay. I'd like to have Caleb come up here first. Caleb Mutch is our seventh grade math teacher, also a graduate of Central. >> And then we have Briana Bachman, who is special ed. >> And then Briana Glennon. >> Okay, great. >> Uh she's gonna be our eighth grade math. And then we have Erica Eager. I'm gonna say it wrong forever. All right. Erica Edgurt is our Spanish teacher. >> And then we have Stacy Dorsy who is sixth grade math. >> We
008have Erin Winkl who is our teacher. >> And Amanda Hansen, special ed. Shannon Stegy Stegy Stegy special ed >> Morgan Ramy Dean of students. >> Hello. >> And then we have one that's not here which is >> good to see you again. >> I saw you this morning. I was gonna say hi to you but I wasn't sure if it was you. So yes, nice to meet you. Nice to meet you. >> Uh good evening everybody. We're very excited to introduce Miss Sarah Wolf, who's going to be the Lincoln School psychologist. Uh met Sarah late last year, has been doing some work over the summer with us. So, we're really excited for her to join the team. >> Good evening. Um Mr. Hannah and I share a speech path that was hired in June, Aaron
009Jodie. Um but she is not able to attend tonight, but that would be the only hire for us. So, the new team members were here today with Miss Malter and so they had their first day of employment already and the group of administrators uh that's here today as well. We were able to have lunch with our new teachers and so it was really exciting. Um I know I had to I got to have lunch with Morgan and both Brianna's. So we have Bri and Brianna. So, uh, it was it's exciting to have them back in the building and then we will get to have them integrate with all of the members next week. So, >> yes. Well, on behalf of the board, we're going to do a group photo as well, but on behalf of
010the board, just I want to welcome you all to the district and thank you for joining us. And some of us have kids in some of the buildings, so we'll be seeing you in multiple capacities. It'll be fun. But, we're gonna have everyone come up for a group photo. We'll go right in front of Yes. All right. You guys see everyone's faces? I'll take a few So, new team members, you are certainly welcome to continue to stay here for the remainder of the board meeting. All board meetings are public meetings and so you can stay as long as you'd like, but it is also not impolite if you decide that you would like to leave. Okay? So, no one will judge you. We're not writing anything down. Okay? I was just say you're welcome to
011come to any workings, not just this one in particular, but any future work >> and we actually we do have what we call spotlight on learning on teaching and learning. And so once a month during the school year, we have different teachers come in and share what they're doing in their classrooms because it's a nice way for our board members to get to know you a little bit better, but also the things that you're doing in your classes and how you're being innovative, how you're supporting our students and help you're helping further our mission for the school district. So we have that and then we also have our student reports every month except for a couple October and April. And so you may be a teacher who's coming in with a group of students to
012help them with their report. So it's kind of nice uh a nice opportunity for you to get some facetime with the school board and to share what's going on uh successes both for you and for your students. >> Great. Right. The last thing on my report is the act 125 report. So as a reminder, this is a required report that we need to submit to DPI. And so this is uh what's commonly referred to as a seclusion and restraint report. So you can see that the formatting looks slightly different from the past. Uh Miss Een has put this together for us and um once this is done we will be submitting this to the state. If there are no questions, that concludes my report. Any minutes? Okay, we're going to move on to discussion which
013is an administrative report on the buildings and grounds and Mr. Carol and Mr. Majaras are going to provide a brief overview of the updates. >> Okay. So, um, a lot has been done even since this picture here. So, uh, when we sent this out, this is the central front office. Um, again, trying to get the steel studs up, get the frames in for windows and doors and things. Um, if you'd go over there today, um, there's drywall on the walls, the cabinetry, um, bases are set. Um, frames are in. um starting to hook all the things up for the ceiling grid, which means um u again the mechanicals going in through the ceiling and stuff. Um so a lot of good progress over there already. Um if you see past the scaffolding, uh the there's
014basically two walls there uh with the hallway splitting it. the right side hallway or the right side wall has um some wood that was reclaimed from um different parts of the building that we um finished that accent wall. So, that wall is done. There's also another wall um right by the cart here on the right hand side um where there'll be a monitor for different things that we want to put up for people to see. And um that wall's done too. So, a lot of a lot of progress already since this picture happening there. Still a lot of things to go yet. Um, just so you keep in mind, there's somewhere between 20 and 30, depending on the day, people working in that building. There's up to 60 people working in the Lincoln building at
015any one time. Um, so there's a lot of people trying to get a lot of things done before we come back to school. So, um just a lot of progress being made every every day. Um this picture was here to highlight um the hallway and the new doors that are going in. So, um to try to keep um students and traffic out of the south end of the building when we're having events on the north side of the building, uh they needed to build out um some wall structure there and to be able to put those doors. So, this is right off the front lobby like the the front entrance doors would be to your right here. And then that first corridor to the right, um this is getting built out and doors will be
016hung there. And then the other corridor on the east side um of the building that also serves at uh south end of the building. Uh there'll be something similar. So you can also see in this picture um where we did the ADA uh revisions for the doorways and things. Um and so again a lot of that will be um has been taped and muted and painted and bringing that back to um normal type conditions. So again, just a lot of things happening over at central here. What you have is um this is all the work that's being done to remediate the water up on the roof um and from the downspouts. So um they dug out this area so they could lay the new storm drains. Um most of the storm drains are laid. There's
017one section um right where that gravel pile is that still needs to get laid. Um but uh at the south end closest to the Wildcat preserve that um was all excavated and the risers put in and done and this end is also connected. So um again still a lot of work outside to be done. They need to finish that have that inspected. Then they can start with the um landscaping and re putting up the dirt and then um concrete and paving will be at the end of this week and into next week. So again, a lot a lot of stuff to do there, but it's uh all scheduled out by Myron and they're on it. Lincoln School here. What this picture is meant to show you is again this is um the exterior brick. This
018peeled off a portion of the building. This particular wall happens to be um the old um music and art room wall. So Rural Street would be running like out here. And so that's the um side kind of going down to that um wing there is like the cafeteria wing and the um those few special ed offices that were along this side. So again pretty extensive process. Uh the way that was adhered to the building um it required people with handheld jackhammers chipping that off the building. um what's going in its place and you can see that if you drive by now. Um there's a water barrier and some insulation that go attached to that. And then with the new foundation ledge, they can build the brick from the bottom to the top. And if you've
019gone by the front side where the office is, um they're far enough where they're over the canopy now. Um, and that's most of that front section they got to do closest to what used to be the art referred to as art room entrance. Um, where the gym off PE offices will be now. Um, but they'll they're anticipating having the front side of the building done. Then they'll be able to go around this corner, work on this one. All the uh water and insulation barriers are up on this side and along that wing there. So, as soon as they're done here, they'll just move the equipment and keep going all the way around the building until we're done in late October. So, uh again, a lot of things happening in and this picture, even though it's
020not that old, um doesn't really capture where they're at today. Um so, where this is is up on the stage. So, um, what used to be the music room up there was built out into, um, if you see where the person is standing with the the vest in that, uh, door frame there. If you go, um, right there, that that's the I think that's the email bathroom side and the male bathroom side, I think, is on the other side, but might be reversed. around that um there's three offices and the entrance to the on the back side of those bathrooms there's a conference room. So those will be some of the last spaces um completed because we want the studentf facing areas completed first and so that's where they're drawing all their time and attention
021trying to get flooring done um cabinetry set all all the things that they need to get done um for the student facing things but um a lot of work going on up there too. So, this will this the this will be one of the last areas done, but once it's going to be done, it's going to be really nice. What you're seeing here is um the new freezer and cooler in the kitchen. So, again, they had to knock um first of all, they had to remove what was there, take um and knock out a bunch of concrete in the floor, then get that all formed up for the floors. Um and then they could set the boxes and then what will be next is they'll um pour epoxy in the floors in there so that
022we have um not just a raw concrete situation. They'll pour the epoxy, let that set, then we can start putting in bracks and um hook everything up and turn it on. So um food production will be um interesting the first week of school. But um we'll we'll get there. We'll get there. They're they're pretty happy with how that turned out. It's really quite nice space. It's big space for them. Should be a much more efficient than um what was there. Then of course they'll tie in the rest of the concrete floor. Um that area will get some epoxy and some will get tiled just to to match in and create straight lines and things. But um doing well in the kitchen. This is Rossman School. It's the front entrance. Um, as you can see, um,
023in this picture anyway, the the concrete pedestals were set and they were able to start putting steel on for the canopy. And then from here, they needed to put the roof decking on and things. So, again, this is another thing that's um, quite a bit farther than what you see here. Um, we should again be pouring concrete sometime in the end part of this week, I think, so that um, we're ready to go for school. They know that we want to be able to use this entrance for like open house day, which is a week from Thursday. So, again, their crews are there working on that. But that'll that'll turn out really nice. There you can see it a little bit farther in its completion. bathrooms. So again, we removed the bathroom partitions in many
024of the um bathrooms partly because we had to deal with the situation with making one stall ADA compliant and um some of the materials were old and trying to get products and um different construction styles to match. We just removed all the partitions and they'll be putting new partitions in. So, they're planning to do that, I think, starting Wednesday or Thursday. And then they'll be doing that for two or three days and get that knocked out. And that's it. So, again, a lot of work to do. We're on the 18th of August. Um certainly we'd love our buildings completely put back together at this point, but with the uh just the sheer scope of work that we're trying to accomplish, um you know, it's going to go down to the wire. Um and with uh
025a reconstruction and renovation, it's just a lot different than putting up a brand new um segment of the building like we did at Lincoln School and Rosman School in 2019. So, um, dealing with the challenges that come up seemingly every couple days there's a little something that comes up. Um, but nothing substantial really, just decisions that have to get made so that we can keep all the workers progressing in the order that they need to progress. So, >> has the weather played a role at all? There's a lot of external work at all three buildings, Lincoln particularly. Has the weather delayed anything? Able to >> Not really. >> Okay. anything any any delays that they have in product. >> Are we concerned with the cabinets um at Lincoln? Like if there were any that were
026damaged that were pulled out, do we have extras or will there be the same? Do they still operate >> as they have they've removed and reinstalled stuff? We haven't had any reports of any having to replace or buy new things. So >> that's great. >> Is there a workaround if the kitchen if you said that first week of school should be interesting making food? Do we have solutions if we're not >> if we can't take a shipment on the first during next week toward the end of the week? We'll have to get the food delivered to Central Middle School and we'll have to kind of cart some things around for the first week until >> we get everything where we need it to be. >> Um >> again, keep in mind that um we'll we're
027still building the receiving and storage part addition um right outside the cafeteria area. And so the fence will still remain up. They'll still be doing exterior work on the brick and replacing windows and things. So again, a large portion of our actual grounds there will still be inside construction vents and things happening during every single day. Um we've talked in our construction meetings how to minimize um activity and noise and things like that. But um they also need to complete their work. So, um, you know, it's just something that communication will go a long way trying to coordinate when they can do things either before school or, um, whenever they can get stuff done that's going to least impact kids. >> Any other questions? It's a lot of work you guys. It's a big undertaking.
028So, kudos to everyone who's been part of it. It it is a lot of work and we've had when I say we, it's a collective group of people. We're meeting with myin and P on a weekly basis to make sure that everything is on track and set to be done, making decisions as needed because there are some decisions that need quick response time. Uh the pictures don't do the project justice. So, it'll be really neat for us to be able to walk you through uh two of the three buildings next week. And we intentionally picked next week because we know we'll be closer to done than if we were to do something right now. It'll be exciting. I look forward to it. If there's nothing else for Mr. Carol or Mr. Jarus, then we're going
029to move on to the action items. Action item number one is the fire and alarm testing and monitoring contract. The seaman's fire and alarm monitoring contracts are an annual renewal which services the six buildings in our district. It is a comprehensive plan that includes m maintaining and testing our strobes, pulse stations, and fire panels. The total cost is $12,696 for all sites. Is there a motion? A motion to approve a fire and alarm monitoring contracts with Seammens at a cost not to exceed $12,696. I'll second. Any discussion? An annual review that Mr. Majaras has put together for you and he is always working to make sure that we're being fiscally responsible and also monitoring the safety of everyone within our buildings. >> Have a roll call vote. >> Don >> I. >> Aaron >> I.
030>> Louise >> I. And I'll vote I. >> Motion carries. Item number two is the math and reading assessment for K through 8th grade screener. Ames web plus is a comprehensive assessment system used by the district for universal screening, diagnostics, and progress monitoring in both mathematics and reading. This tool supports our multi-tered system of supports or MTSS framework and helps educators make data informed decisions to improve student learning outcomes. Is there a motion? I'll make a motion to approve the math and reading assessment 4K to 8 screener with Pearson Ames webs plus at a cost not to exceed $7,42.50. >> Is there a second? >> I'll second. >> Any discussion? >> So, this was uh brought forward by Miss Malter in connection with or collaboration with Miss Een. As a reminder, the 4K through third
031grade ELA is a requirement um of act 20 in order to use Ames web. So we have adopted that here for the rest of the school district. So this is a continuation of the work that we've done last year and as part of our fulfillment of act 20. Remind me how often these screeners like I'm assuming right away like we're not doing it right now even with 4Ks enrolling like it's once they're in school and we do is it three times a year >> if there's no other questions can I have a roll call vote again >> I >> Louise >> I Don >> I >> and I'll vote I >> motion carries Item number three is the occupational health services contract. In accordance with policy 8453.01, we contract with Freigher Medical College to offer
032the hepatitis B vaccine. The vaccine is offered to all employees as they could potentially be exposed to blood or other bodily fluids containing blood during the course of their work. The vaccine cost $75 per dose and requires three doses within six months to be considered complete. Employees may also decline immunization. The district will keep record of any declines. This is an updated agreement and is a rolling agreement unless either party terminates. Is there a motion? >> I motion to approve an occupational health services agreement with Freigher Medical College of Wisconsin to provide hepatitis B vaccinations to district employees at a cost not to exceed $75 per injection. >> I'll second. No, this is a continuation and it's it's for new employees. >> All right. Well, then can I have a roll call up, please? >>
033Louise, >> I Aaron >> I. >> Don >> I. >> And I'll vote I. >> Motion carries. Item number four is the employee assistance program contract for the 202526 school year. Per district policy and employee handbook. Staff may voluntarily or through a referral from a supervisor participate in an employee assistance program or EAP. The purpose of the EAP is to provide a resource to employees and their family members on issues that impact an employees work. The EAP provides up to three goal oriented consultations per year and is a rolling contract unless either party declines the renewal. The annual fee is $500. Is there a motion? Motion to approve the employee assistance program contract. >> I'll second. >> Any other? >> So, much like the last one, uh this came from Miss Een, and this is
034an annual renewal. And the $500 is for the whole district. It's not per person. It's for everybody. >> All right. Well, then can we have one more roll call vote, please? >> Don I. >> Aaron. I. >> Louise. I. >> And I'll vote I. Motion Kes item number five is the consent agenda. The consent agenda includes approval of minutes, bills, treasures report, and personnel recommendations. Is there a request to pull an item from the consent agenda? Seeing none, is there a motion? Motion to approve the consent agenda. >> I'll second. >> Roll call vote, please. >> Aaron, >> I. >> Louise, >> I. >> Don, >> I. >> And I'll vote I. >> Motion carries. Item number eight is the board meeting and reflection and feedback which is included in the packet. I always enjoy
035reading the feedback from last month. It reminds me of where we were at and where we are now. So don't forget to fill out your card. And lastly, could I have a motion for adjournment? Make a motion to approve the meeting. >> Approving the meeting. Adjourn the meeting. >> Meeting approvement. Do it all. >> I'll second the adjournment and approve. I'm just kidding. All in favor? I. Any opposed? Motion carries. We're journed at 631.