001at this time I would like to call to order the March 18th 2025 meeting of the Harper joint one School District Board of Education can I have a roll call please here present here this is a meeting of the Board of Education and public for the purpose of conducting the district's business it is not to be considered a public community meeting there is a time for public participation during the meeting as indicated in the agenda any District resident or parent of a currently enrolled student wishing to speak should have filled out a card located on the signning table and given to our secretary are there any comments tonight there are not at this time I'd like to introduce Dr buy who will introduce our Rosman students to lead us in the Pledge of Allegiance thank
002you we have misser and and I pledge aliance to the FL of the United States of America and to the Republic for which it stand one nation under God indivisible with liberty and justice for all thank you guys thank you thank you kids for that our next item on the agenda is consider approval of agenda the agenda notes in the board's mission of we will support our community Through dedicated governance leadership and stewardship so that our students achieve it also States our values and expectations as a board in governing our meetings the purpose of the agenda is twofold the first reason is to verify that public notice has been given according to State Statute 1984 Mrs Hoffman has the meeting been properly noticed thank you the second reason for approval of the agenda is to
003consider tabling an item or to rearrange the order of events um is there anything that needed to be reorganized seeing none is there a motion I'll make a motion to approve the agenda as is I'll second all in favor I I any opposed motion carries item number four tonight is our presentation of student Excellence which is tonight presented by Rosman elementary school so Dr back to you thank you again this evening we Havey jaie e about pleas come on over good evening hi there the Elementary music teacher at Rosman and today we have students here to demonstrate um the uh fire ches that were purchased with with PTO um so great shout out and thanks to them and thanks to the board for the approval to purchase those as well so um we're going a
004little rtion of our rman school song [Music] to [Applause] down we do there's one way is what you saw here so is an accompt to singing There's also um you can do kind of uh play a Melody right so one at a time or um it's used in reading music also UMR a lot of things have in the classrooms right now um so they're actually you know the same um Quality the same gradi adult pretty we're very grateful for the um for the purchase so how many Bells do you have total total oh gosh I need I need to count um I don't have an answer for you I do have it's a y brain so we have um you know as you can see PT has one of the the larger ones there they
005do go you know can get very large you have on a stuff have a good number is there a difference between the the colors there the do they do something different right okay what's okay kids how do you like playing them what's the hardest part about it right or like matching with your teammates who are doing the same note at the same time very cool other questions I love so cool thank you for guys come on up thank you so much nice with them the belt didn't you see the belt I know how to play that's we need a bell to start I should use the thank you that was a good thank you so much for sharing you guys are B and stal that's not just so you know parents and students you're all
006welcome to stay for the rest of our meeting I can't say it will be as entertaining as what the kids have just provided for us but we will continue on with our meeting and you're more than welcome to stay if you don't want to stay you are more than welcome to leave as well there will be no judgment thank you all though for letting your kids come to present to us tonight thank you you Mrs rley will be presenting later on so you could stay at too if you wanted all right item number five is Citizens delegation which we don't have any so we're moving on to number six which is the board president's report um tonight we just have a couple things we had a board candidate Forum that was last week yeah I'm
007sorry my days are running together and I cannot quite depa I wanted to thank um everyone who put time and energy into hosting that Forum we had three high school students who came and moderated that Forum which did a great job and so I really just wanted to thank everyone for doing that I think it's really important that the district host those opportunities for us to hear from our candidates it's really important that election for our school board seat um is coming up April 1st so reminder to get out and vote um and then secondly we do have the unique situation currently in our board which is that we have one seat up for re-election which is a three-year term and then due to Mr Banky moving out of our district we have a vacancy
008a vacancy and we we I've had people reach out to me and Dr vovis has had people reach out to her asking why it's just not a two for two situation but this isn't full term so there's a special election that will be held we're going to have a special board meeting April 7th anyone who's interested in filling the vacant seat left by Mr Banky can fill out some documentation and deliver it to the to the district building by Thursday and then on April 7th we will meet and that will be after the election and we'll select the replacement for this vacant seat which will just fill the rest of his term it won't be a three-year term no and it will actually just be one year I apologize and then that person will if
009interested in being considered for a second term then they'll do the election you and it would be for another one-year term and then it'll go back into a three-year cycle the timing was weird on this having it correlate with this but this is how our policy is and that's why it is done the way it is um and lastly U Miss shrunk had something she wanted to to mention so I'm gonna turn it over her real quickly um so at the um convention we always have school board convention in January um and we had some really cool speakers um one gentleman was actually he's a superintendent Dr Joe San philippo I probably not saying the name right anyway he had two books that um Dr VI Loos and I were interested in so I on
010behalf of the board that it was important um to buy these books so I did buy them and read them and now I'm giving them to the district so that they can share with their teams they were very um informative and it taught me a lot about education more than I knew and how to be good leaders and so I hope that you guys all get a chance to read them because they were wonderful um and secondly I was at the Lincoln fun fair I'm sorry I missed your fun fair I was out of town for rosman's but um at Lincoln um they always do art um by students and um so I bid on one and I won um but I have no room in my house so this is also being dedicated to
011the district so you guys can put it in the district office somewhere that's awesome thank you so much thank you does it say what student it's by or is it by a class of students it says 2017 to I don't really understand that um so no I do not know um what gr someone at some point went to Lincoln kindergarten I think this was a Kinder but there is no there's yeah there's no year no I think that's just the that's just a warning so yeah um so I apologize I don't know what year I took but I know someone who works at Lincoln maybe we can find out okay thank you m r that's awesome um we're moving right along here number seven which is the district administrator's report so I'll pass it over
012to Dr Vos sure thank you Miss wil so like Miss wil mentioned with our two different uh situations regarding board member uh replacement one with the election the second is for um the board member vacancy we do have that special meeting coming up on April 7 it will be at 6: pm and the board will hear from interested parties and then the board members will be making a decision that night as well um then the board reorganizational meeting will occur in April by that time we will be back to a five member board and so included in your packet I did include the policies surrounding what does the role of the president do vice president Treasurer and clerk so that way as you prepare for nominations next month you're aware of what each of those
013roles is and I always say it but I will say it again here before we even get to that point in time uh legally we must call for nominations three times so if someone is nominated and I call two additional times it doesn't mean we're just satisfied with the person that was put forward it's that we legally have to call three times and then um after the president is elected then they will take over for the remainder of the reorganization uh would you anticipate that April Bo board meeting just because of all of the things that occur in the spring and given the fact that we'll have um the board reorganization we'll have a teacher and support staff of the year and we also have another additional um kudos to give out or celebration to
014give out that we'd like to do at that meeting as well uh then I'd like to turn it over to miss shrunk who participated in a day at the capital last week yes so um every year um wsab which is the Wisconsin Association of school boards um has what they call a day at the capital where you can go to the Capal um as a board member and meet with your um your senators and your um just your party in general so we started off in the morning with a legislative panel which was um Senator Roma Quinn um he is in charge of joint finance committee or he's a joint finance committee member um and then Senator Chris Larson who is also a senate for the education committee and then Republican Joel kitens um who
015was the assembly education committee chair and then Republican Joe sheenan who is assembly education Committee Member so those four talked um for about an hour with us just discussing what's going on um obviously at the capital um their concerns with obviously iers requests um for his budget and what they thought um could happen or would happen and the key takeaway I would say if you're at all concerned about um what's going on in legislator um legislative and what's happening with education in general please reach out to your um constituents um your leaders there they want to hear from you they want to know how you feel about things so that was a really nice overview and then we had Brian um pany he's the state budget director for um for iers and he went over
016a few things on um what governor iers um would like to do in his budget which includes read all of this but um obviously if you do not know we have a $4.3 billion balance Surplus in our government right now in Wisconsin um right now we have two B ion in a rainy day fund um right now we take 760 million in tax collections that's our current law um we'll probably get another 1.8 billion over the next two years uh what we try to what he's trying to do is he's trying to get the um he's trying to get everything approved obviously when the budget comes in in July we've been told from all of the people we talked to at the capital there's no way that they will will come to an agreement so
017we will not have our budgets um July 1st uh so what that means is Wisconsin is um they don't do what uh what the government what the federal government does there's no shutdown they just go back to whatever the current funding is this year so if they don't pass the budget in time we just keep status quo on what we already have this year and that's what we plan to use which is most likely what will happen um then I met in the afternoon we got to go see some of our Representatives um so I attended meetings with Arrowhead meron Jefferson and um the Union High School here in town we met with Danielle fine Chris capena Barbara ditr and Jim I'm never gonna say his name right but p p thank you he was
018um the new one that um when the uh revamping was changed now one of our um people so our four main discussions that day were special education funding we want 60% increase um from what we have now most of those um Senators said absolutely not so we'll see what happens but no one was in favor of that high an increase we were looking at spendable resources to avoid annual referendums that schools seem to face uh we were also looking at um a couple of the um board members at the other buildings um or Arrowhead and meron specifically wanted incentives for consolidation of school districts and schools they also wanted um to be part of the state health care plan which is not available for all schools at this time um unless you pay a huge
019Surplus charge so they were talking about how it's not really fair for those larger schools that they can't have some kind of better healthare um programs for um all districts um in general it was a really good meeting um I was glad I was able to attend so thank you for approving me to go um and again I think the key takeaway is he just have to be involved and just at a local level it's not enough to help support our school system so being in front of your legislators is really key so I appreciate being able to be there being your spok spok person so thank you thank you m so then uh the next thing that I wanted to share was legislative updates and Miss Shunk mentioned several of them so I will
020eliminate some of that from what I was going to share um however the things that came up at the most recent legislative meeting I attended was that act 10 um is still up in the air and they expect that that won't be resolved until after the Supreme Court election I don't think that's a surprise um we know that the this is the banian budget year and so with that uh things are usually delayed so we're anticipating that the budget will be determined no sooner than August and so that's always fun for Mr Majerus to try and build a budget when we don't know what that budget looks like um we also met with Senator fine and a few of the things that he said in terms of where could we push for additional funding it
021was special education it was mental health and then it was also to continue to ask for an increase to the revenue limit floor and so we do we're are a low spending district and so that does impact us it does not benefit every District in the state but it we are one of the ones that are uh that would benefit from that um they will be having four listening sessions beginning in mid to late April and then the bills that I have been giving you updates on throughout the year the two that or the two or three that either continue to stay or have risen to the surface one is the the cursive bill again um continues to come to the to Athletics has been another introduction and then um the third one would be
022the increase in accountability which is the one that I referred to a couple of months ago as well and then the last thing is just that with all of the changes going on we are monitoring the US Department of Ed's situation to determine what our next steps will be if there is anything so right now we are not doing anything but we are simply monitoring um to make sure that we don't have to respond with anything later on and then as I move into District updates uh the very first one is a donation that we received at Lincoln Elementary School it was an anonymous donation and uh I have to laugh because um all donations that are $250 or more need to come to the school board uh there's a different rating for approval so
023this did not meet that threshold but I do need to bring it to the board it was a donation of $260 just squeaked in and it was for a situation that occurred at Lincoln decades ago decade ago about 10 to 12 years ago someone did something naughty and they um paid restitution now they did some research and they apologized and so it was an anonymous donation and very thoughtful of them to come back 10 to 12 years later and apologize for what they had done uh and now everyone gets to publicly hear about that because they were just above the threshold um the next thing that I wanted to share is forward exam testing we do have a month for our forward exam and it's always uh it's straddles spring break and so I was
024at Lincoln today I know that Mr Navar and Mr hanlin were talking about their testing so they've already started I know that Dr ratka has already started because she was kind enough to rearrange some things for me and the same is true of Rossman so if you have of students in grades three through eight they are the lucky ones that get to participate in this testing and if they are in grades four or eight extra lucky because we also assess Science and Mathematics so um we want to just make sure that families know that kids should be getting a good night's sleep all the time but especially during this testing window as well as eating breakfast bringing nutritious snacks things like that okay uh and then the last thing is our NE policy updates so
025you know that these come about twice a year so uh Miss Navar and I just finished meeting with our niola representative last week and she had she's almost ready for me to share everything with you but that'll give you about six weeks to review any policy changes or updates before we get to the April board meeting we do have some new policies so just a reminder that our new policies require two readings so we will not take action on the new policies next month it'll be a first reading there all of the revisions I will be asking you to take action on and then any administrative guidelines or technical revisions are simply an update report from me to you not necessarily so if you do have any questions I would ask that you reach out
026to me as soon as you start reviewing things because the chances are if you have a question someone else will have a question and then I can make sure I get you that information before we get to the April board meeting and that concludes my report today perfect thank you you're welcome um we're moving on to the discussion portion of the meeting our first um part here is a spotlight on learning so we're talking about literacy in physical education and I'm happy that Mrs rley will be here to share how literacy was incorporated to physical education class Dr buy did you I you cover it at all inates ucation and literacy I think last year ACR America thank you very much for uh allowing me to speak tonight uh I am talking about literacy and
027PE um and how I Incorporated during read Across America week uh I started this around 2018 where I kind of saw some ideas floating around uh different fiad groups and I was like I could I could apply this to my classroom um so 2019 was my first year that I put this into play um I had 10 stations set up on my side of the gym uh students loved it they were engaged uh it correlated with Dr Seuss books um so the following year was 2020 which was an interesting year to begin with um right before we went on to spring break I this week we had um all classes participate so my classes and the other PE teachers classes all got to participate to align with a whole schoolwide uh participation uh that they
028got to be involved in it uh together um and then went to spring break came back and or sorry we didn't come back we were in covid teaching um so that following year we had hybrid students where I was teaching students in the gym and online uh so I had kind of brought what I had from home and then I applied these stations to my hybrid Learners as well so that was different um but then this year it's my seventh year total uh running these stations with for the whole school of rasman So Physical literacy is something new that has been applied to fiad recently so it's having the ability to move with confidence and competence in a variety of physical activities which is based off of shape America's definition where we um have our
029standards for our curriculum um why is this important it helps develop positive attitudes and habits towards physical activity improve academic performance and helps with cognitive and social skills so last week we had literacy PD and our speaker from cesa 6 was talking about how to gauge students interest and how their background knowledge can hopefully help um apply their interest to what they're reading um so when I had kids coming into the gym last week or during Dr Seuss Week they were seeing the station cards on Jim wall and they were pointing at the book covers and they were like wow Mr slinsky just read this book to us like that's so cool cool that you're bringing it to our gym and that we get to do an activity with that so that was something kind
030of cool to hear and see that the kids were applying it from their classroom into the gym which is nice so students are able to participate in 20 different Dr Seuss themed stations for the week I have 12 of his books featured within the classroom and each station has a station card with either a page or the book cover that the book is referring to or the activity for students to read before performing the matching activity press refresh and see if that helps all right so this was going to be a time lapse of my all right so it's going to be a time lapse of my family and I coming in on the weekends they are a huge support and a huge help for getting everything set up for the week um I honestly
031couldn't do it without them because having everything ready to go on a Monday morning uh takes a little bit of pressure off of me um that you know it's all set up ready to go and I get to have my girls come in and practice the stations and I can kind of listen and learn as to what they're doing and if I need to change and modify anything we can just go back to the um so something that if you are involved in my classroom I like to get you involved as well so I have a lot of pair of professionals that are super good about participating helping out um so as you can see some staff members getting involved um they students speed off of the adults energy in the room so if you
032see the support or PA professional just kind of hanging out sitting or standing by the wall I feel like kids are reading that and feeding off of that so I love that the staff come in they're participating they're engaged and we all have a couple smiles and laughs as we're going then we had a unknown friendly competition of who could balance on the beam better they didn't know this was actually happening so U Mrs Klein was in participating with in front of her class walking the beam and then I had to have Dr Buoy participate as well right who's Following the Leader so the next couple videos are just examples of what the students are doing when with the book that it is relating to so this one is from the snitches students are underhand
033throwing the bean bag trying to land one in each hula hoop and then there's a picture of the snitches taped to the floor so they're putting the Stars on speeches and I have if I ran the circus so they're doing a couple different circus tricks spinning the plate on the stick and then attempting to juggle with the scarves this is one that as I'm across the gym I have kids with a girl that's spinning the plate on the stick they like come hopefully walking not running with the stick but walking over to me demonstrating that they can do it they got it just super excited not something that we typically work on in the PE classroom so a little bit outside the box for that one and we have 10 apples up on top so
034I have red green yellow bean bags spread out on the ground they are on their scooters holding a plate in their hand and then trying to stack the 10 Apples Up on Top next is the Cat and the Hat Comes Back so these two students are thing one thing two they're trying to toss a stain from thing to thing and then if they do successfully catch it they step back to the next uh colored circle on the ground to complete the level and The Foot Book is working on different balancing skills so they these two are showing their balancing acts on the balance board Masters then we have One Fish Two Fish Red Fish Blue Fish this one was kind of like a remix this year I tried to add a fishing line to a
035yard stick Mrs Tower helped me out get a little creative with that but unfortunately the fishing line did not last all week was a little bit of a struggle I got to rethink it for next year um so we went back what is right and true Our Deck Rings tossing with the jumping bands uh to catch the fish with the water um and then something that I like to do for most of my units is a recap video so I'm during the week once kids know what to do at each station they're rotating through all 20 I'm taking pictures taking videos and then I put a movie trailer together for them so once I do have them all complete this is what they'll see they get a good laugh of the cat and the hat
036cat on their teacher um and then they get to watch a little movie trailer um showcasing what they did in the gym and how they were physically active and the book that it tied to um and it also relates to reading because they're reading what I um am putting up on the screen so I do have one put together for you guys from all of my classes so enjoy e than e get the other video we see the other video or he's try once more I want to cooperate there it is so we got a going to go and take it over you call us King how many hours does that take how about Qui there pretty awesome thank you thank you Mrs rley so cool yeah you I just want to thank all the
037teachers who come and do this once more because it's you know all of us on the school board are here to support the students and by way of doing that the teachers themselves so it's so impactful when we get to see the stuff here in real life I feel like very helpful um thank you again this really I'm sure thank you okay she's said she um our number two here on discussion is the administrative report from Food Service update so Mrs splitter will miss splitter will provide a brief overview of those updates for us hi everybody um just a few things tonight um we for read Across America did a special themed U menu at the elementary schools that was also the National School breakfast week celebration of as well that theme this year was
038clue into school breakfast um so that was a fun modal treat for the students they seem to all enjoy that um the food supply chain is stable the only thing that I've been seeing is just um the produce imported produce tends to be trending a little bit higher right now but otherwise things are pretty stable um we did apply for an equipment grant for Rosman uh through DPI to replace the old combination um oven SL steamer up there that we purchased in 2011 so hopefully we will be selected for that to get a new steamer up there um and then otherwise just some stats uh for the year so far uh with breakfast uh throughout the whole year through January we've served 16,652 meals um averages out about 175 a day and then for lunches
039we have served in our three School 67,341 schools included that number goes up to 82,9 41 so we're averaging around 800 a day for lunches those are big numbers like to get participation up but it's pretty good for now any questions um I think the only question I just have is you know how are the kids um obviously you weren't here the year before so you don't have a lot of uh numbers probably in you know are there more or less kids based on the different foods that you know and the vendors were using now versus last year are you seeing or do you know any Trends um with your program or the vendors we're using versus last year's vendors well the vendors are currently still the same it'll be next year that we're moving
040to the new vendors so I'll be curious to see that as well um as far as like participation data I'd have to look back and see what that trend is um I haven't looked so far but I can take a look into that and get back to you yeah we're still serving two choices at the elementary schools um again Central Middle Schools a little bit luckier the staff there is able to um provide five or six different choices depending on uh how much food is left over from uh different meals or um so they get a chance to research some of of those choices there also have a cold lunch type Choice um I mean again I I I've spent quite a bit of time up there because of Staffing um shortages uh again we've
041had a couple people out on some longer term breaks so I try to pitch in when I can and again the the food selection is excellent everything I've tried a a bunch of the items um again having a fresh fruits and vegetable selection there and a bar for them to take vegetables and fruits and then take get one of the five or six choic especially at Central Middle School which I think is a little bit more difficult because they're a little more picky I think um again I think Sarah and the staff are doing a great job there and so um certainly there's favorites um Sarah sent an email out about soft pretzels and cheese very very popular we brought in a thousand pretzels and we've gone through almost all of them in two days
042so there are special items so I can't get any more this week but they will have them next we are serving a different Pizza product this year that seems to be pretty favorable um again so as we made tweaks and Sarah's kind of doing her own thing taking over from the previous leadership I think again it's going pretty well and if students are not finding enough to eat as they are taking our hot lunch choices you know there there blame on the students I think because there's so many choices and with the fresh fruits and vegetables and things like that there's just there's certainly not a shortage in terms of things they can eat so yeah pretty happy about that and as we'll talk about here upcoming there's another um administrative step that we want
043to take that even help us manage the Food Service program a little bit better and easier Sarah remind me no salivar I know they're used to be and then Co happened and so there isn't like a full salale of our right there's like they can't choose all their Sals and fixing they can okay that is B okay wonderful thank you m our next item up discussion is the district facilities package for the 2526 update annually the board approves a facilities maintenance package but with referendum construction and other Challen there is not a recommendation at this time for any major facilities maintenance besides the already approved replacement of haros and bleachers so just a reminder to everyone this would be the time we'd be talking about all that but we are not with all that so
044with that yes any comments so I I would just say as an update to our facilities uh Mr Majerus and I were on a call with myin uh construction today about a groundbreaking Event in May so everyone please stay tuned for that more details will follow um and then myON confirmed for us on March 11th that both Rossman and Central's drawings were out forbid and then it was last week Monday that things went to um committee here in Hartford and I don't Planning Commission plan commission so the two major the two major structural additions have to go to um Planning Commission those are the the tearing down of the replacement of the Rosman canopy and then the Lincoln addition so both those projects um were in front of the planning committee P Representatives who there
045Mr Carol and I were also both there and um again plenty of information provided to the to the commission they didn't have any questions and it passed um by unanimous decision there so we're on the way else no not for right now we just we continue to have regular construction meetings pretty much once a week um maybe once every week and a half or so and yeah we're clipping along I will say that myON commended us today that um our district has made a lot of quick decisions which has helped us uh and will continue to help us as we move forward versus other districts who also pass referenda uh but are lagging in terms of the work that they've completed so I think we're positioned really well which is wonderful good okay number eight
046here is our district business so we're getting into our action items for tonight item number one is the Harford Elementary Education Association and School Board exchange of initial proposal set B rules future meeting dates and or offer to ratify in accordance with 11.74 cm2 Wisconsin statutes the exchange of the initial contract with closes between Harford Elementary Education Association or the a a and the Harper joint one school district is to take place here in Open Session hello we've been meeting with Dr and Mr M monly basically and I think we come to agreement wonderful excellent thank you thank you Bob we have any questions for Mr R is there a motion I motion to approve and ratify the initial offer of the hea as presented I'll second I have a Ru call both pleas Barb
047hi Aaron hi and motion carries thank you we'll get you signed copy Bob then um take it to your group and then item number two is aons school nutrition purchasing Cooperative agreement for the 25 26 school year this agreement is for a Cooperative made up of 63 Wisconsin school districts and enables purchasing volume for Price leverage with vendors the agreement will replace contracts with separate Fine Food bread and milk vendors but the district may choose a separate produce vendor the co-op has solid Financial standing currently maintaining two years of operating expenses in a reserve is there a question sure I'll make a motion to approve the 2526 Wisconsin school nutrition purchasing Cooperative agreement I'll second now we'll have some discussion sure Mr maer so again the intent of the intent of this is um twofold
048one um purchasing and procurement is um a timec consuming um kind of difficult thing for an individual District to go through um this Cooperative is one of the biggest in the state it encompasses again a lot of schools across the state not necessarily just um South Eastern Wisconsin um Miss flitter has experience in this Co-op her former school was part of this Co-op again with our relationship with t her um we didn't need that our buying power and kind of the support that we needed to um have vendors and maintain those agreements with them and uh order product um was handled by them the the benefit to this group is there are um administrative staff hired by the group to go through and um negotiate contracts and fill out a lot of the procurement documentation
049that we need for to have on hand for the district that'll be reviewed such as dur during an administrative review so um it provides again a lot of Operational Support um 63 districts as we talked about so the the what we need to do is we need to pass the resolution to join and then we need to approve um the 663 agreement because um the U one of the districts is in charge of um taking care of the financial type issues um Middleton Cross PL school district is the one that's kind of the Fiscal Agent for the group um they've been doing that now for several years this co-op's been in existence for about 10 or so um we will pay uh an administrative um fee $300 um to be part of the co-op and
050then the rest of the administrative fees are paid through the vendor agreements with the co-op as a whole based on are purchasing so if you flip to um I heard one of the comments or questions was about um the page that says 25 26 proposed annual budget this is the operating revenues and expenses for the co-op itself not necessarily the individual um schools and all of their purchasing and things like that um again they do have two years over 300,000 worth of operating reserves that they've accumulated before us joining um they plan to distribute one year of those funds it's wildly um excessive probably so they've come up with some methodology that they're going to distribute some of the excess Monies to the schools that have been in the co-op based on their length of
051time their size their purchasing and things like that which should again still leave us between 150 and 200,000 in terms of operating Reserves so you can see there that they plan to eat into that Reserve by $4,000 um again not a concern to me necessarily um I'd rather them see that do that see them do that for that small amount than have to raise the the price is $30 or $50 or whatever the case may be um again plenty of reserves there to work with so you can see administrative fees paid um from the vendors to the the co-op and the Fiscal Agent then our membership dues and interest on the money that they carry purchase services so again there they do have some staff that are actually making all this happen uh doing the
052orders um taking care of the documentation and things there's member meetings and trainings that happen with all the districts and just some general operating expenses you know um materials and such uh we are for fortunate I think to have Miss Glorioso from the high school being on the Executive Board of that so not only a close neighbor and being able to bounce things off of her just as being a close neighbor but to also get some insight again um into the workings of the co-op and so Sarah and I actually have spent multiple times Sarah and Monica have talked Sarah and I and Monica have talked um as recently as last week and so the timing of this we need to get this in and back to the co-op um by April and because our
053April meeting is so late we needed to get this in now so that um they have documentation that we have an agreement in place they've already approved our group to be a member so it's not a it's not a um decisionmaking thing at this point it's just documenting our joining of the co-op so to join the co-op the dues for the year and it's only a one your agreement are $300 you guys have any idea of what you're estimating our savings to the district be by using this group bu obviously the other cost to the district is the food that we need to purchase which we'd be purchasing regardless are we anticipating like lower fees on Foods through some of these root buying power I guess so what I what I'd say is we first
054of all we haven't seen their newest order guide so some of that's a little bit hard to tell um we can see we've been given their kind of current buying guide the prices are relatively similar I would say um we do have more opportunity and different um opportunities to buy because of the um Food Service vendor that will be joining so it's Gordon right so um not that our vendor is current vendor is doing a bad job it's just a hold over from Tower and again the place that they wanted to use again I think that we'll find with Gordon that our selection will be actually a little bit better um and again just some of the management type things that that's where we'll pick up the savings for sure is in the management the
055time and effort that it takes to do some of the things so we can focus more on again menu planning prep and actually serving food strative stuff that searching for the best deal around it'll be there yeah okay any questions um just on the the food side um do you know if I I mean I'm familiar with Gordon um based on my regular job but uh is the plan also to incorporate more homegrown local grown like what's their program for that do they work on bringing in local produce do they partnership at all you we do have some flexibility in that so again just because they're um recommending or or using a uh a prime vendor and then the bread and milk um especially with produce we have a little bit of flexibility there so
056that we can kind of get the things that we want or need so um we may maintain both vendors we may against Switch to be Mar cheesy we might end up staying with Catalano so we'll have to again wait and see how that goes see what both guyses look like next to each other so there'll be some plannings and things that happen in the summer so we have time to address that thank you there's no other discussion clim call please Barb I Aon I I say I motion item number three is the district technology package for the 2025 26 school year the handout summarizes the annual technology package proposal this includes annual software renewals Capital Equipment needs and instructional technology needs the district Compares a longrange technology plan to keep expenditures as consistent as possible
057the package does include the Chromebooks which was $ 53,3 120 which we approved last month in February so it's in here but it's being removed from the total just so that we're not confused by that um is there a motion motion to approve the 2526 District technology package at a cost not to exceed $334,800 I second any discussion just like to thank the IT department for hugu a fantastic job really watching the money and what you'll need for the following year and I just think you do a great job so thank you for that and what we need before it completely runs out like it's not even all the cop it's like it's already printed how many millions of page it's there but it's still running so it's good to have a backup ready before
058it costs us more further down the road so good can I have a roll call vote Barb I Aaron I and I say I AR item number four is the technology agreement with Aaron school district for the 25 26 school year the recommendation is a one-year contract to provide Tech consulting services for Aaron school district and includes a 5% increase from this school year is there a motion my motion to approve the 2526 District technology package at a cost not to exceed then the next one number four sorry number four sorry they're all technology so it get confusing yeah motion to approve 20 25 26 technology agreement with Erin School District I'll second questions comments I have a roll call please Barb I Aon I I say I motion carries item number five is another
059technology agreement this time with Herman yosa Rubicon school district for the 25 26 school year the recommendation is again a one-year contract to provide Tech Consulting Services for and I apologize it says a in school but this one is actually herit Rubicon school district and includes a 5% increase from this school year and I have a motion a motion to approve the 2526 technology agreement with Perman Neosho Rubicon School District I'll second Barb I Aaron I I said motion carries item number six is participation in the Walgreens savings Club litigation class action lawsuit bear with me the Walgreens class action settlement provides a $100 million settlement fund for individuals third party peers and health insurers who paid for prescription drugs and WW grains the funds will be distributed based on a court approved plan of
060allocation settlement funds will cover attorneys fees litigation expenses notice and administration costs and Service Awards before being distributed to eligible Clements a fairness hearing to approve the settlement and allocation plan is scheduled for September 10th 2025 at 12:15 p.m. Central Standard time in Chicago PL tiffs may receive Service Awards of up to $5,000 for individuals and $155,000 for fund entities to receive a payment claims this includes Harper joint one should the board approve this action item must submit a claim formed by April 17th 2025 that's why this is on this agenda because that is the end date in which we have to submit this with five Administration is recommending joining the test action suit and that the optim fee is 18% of any amount recovered by the district to clarify the opum fees so that
061we don't have to do any of the paperwork for it optim is going to do it for us and if they win anything they get a percentage of it that's more than we would have we did nothing at all yeah optim optim motion first you're H it I motion to approve the participation in Walgreens saving Club litigation class action lawsuit thank you second thank you optim is a one of the sub compies of United Healthcare um optim does a lot of the um drug prescription benefit manager type roles again if you remember we moved away from opum but since they were our provider at the time they have all the data and they're again offering to do the work for us we did get this email within the last week unfortunately and again because of
062the tight window we have to bring it to you and had to um make some amendments to the that agenda but um we would recommend participating since there's little to no risk to the district for participa great to please Barb I Aon I and I say it motion carries item number seven is collaboration with Harford Union High School for transition Readiness Grant HS has received a transition Readiness Grant from DPI to offer job opportunities for students with disabilities aged 18 to 21 HS has four students interested in working in our district there is no class to our district and the grant expires at the end of the school year is there a motion make a motion to approve the collaboration with Hartford Union High School for their transition Readiness Grant second I would just say
063that Miss canel and I um heard from the high school about this in the fall we were excited about it and spoke to the administrative team they were also excited and so we were thrilled to hear back from the high school that they have four students ready to be placed and it's just a little bit sooner than we expected so that is why you are seeing that today not a lot of turnaround time all sounds like a great opportunity for us to partner with them for the students it is so this is not a roll call vote so all in favor I any post motion carries and item number eight is our consent agenda the consent agenda includes approval of minutes bills Treasures report and Personnel recommendations is there a request to pull an item
064for the consent agenda seeing none I would ask for a motion make motion to approve the consent agenda second I have call please bar I Aaron I and I say I motion carries item number nine is just a reminder that there is a board meeting reflection and feedback from the February 25th board meeting always fun to read and remind fill out yours for tonight before you leave and then I would look for it number one motion to adjourn I motion to adjourn I'll second all in favor I any opposed yourj