001and donated for them to be properly recycled. Maggie was also able to have the club work with the Wisconsin Department of Natural Resources to start an annual removal of invasive species. And she's also dedicated her time to Beamlime for schools which is a research club here at school where a group of students and Maggie came up with an applicable proposal um to the world of particle physics and submitted that to a worldrenown particle physics center. So in 2023 her team was voted the 27th best team out of 300 international teams. She's also been on the math team student council. her favorite club has been robotics and she's president of team 1091 our robotics club here at Hartford and so that has really inspired her post high school journey and finally Maggie was able to discover
002the specialty of medicine within engineering with the advanced courses she has taken here 11 college courses and two honors courses uh variety AP psychology government and politics AP literature and composition pre-calc biology, AP chemistry, among many others. And so she has also taken a biology class at WMadison and is in the 3.9 GPA, the top 15% of her graduating class. And she shared that she's very excited and thankful to share her story with you. Um, hi, I'm Maggie. Um, so some plans of what I'm going to be doing after high school is I'm going to be going to MSSEE. Um, I'm going for biomedical engineering and eventually I'm thinking about um, graduate school um, to work more in the research field as I have done here at the high school. Um, but I'd say what
003played into that is definitely robotics. So, I think one of my favorite memories here at the school was when I was f like the first competition I ever went to, just walking in that stadium and seeing how many other people were like there to support and how many other teams and kids that share the same passion I do. Um, I think that was really important just to like reach out and like be in so many clubs like just trying to expand with your peers and try to find those people that like like have the same interests as you in the science field, but also expanding to other clubs like environmental science. Like that's not something I want to be going into in the future, but it was still really helpful to find friends. Thank you,
004Maggie. Awesome. Way to go, Maggie. Our second student of the month is Izzy Liken Walner and she expressed that she is also excited to share her academic journey and future plans with you all. She has maintained a GPA of 3.7 and currently holds a class rank of 64. Throughout her high school years, she has served um has received several awards including academic certificate for maintaining a high GPA in ninth grade, an academic letter in 10th grade, an academic medallion in 11th grade, and recognition as rookie of the year in track and field during during her freshman year. Izzy has taken a variety of advanced placement courses including AP government and politics, AP pre-calculus, statistics, AP computer science principles, and her co-curricular involvement includes participation in H club, math club, best buddies, national honor society, where
005she served in several leadership roles. And in athletic, Izzy athletics, Izzy has been very involved in both track and field and cross country, serving as the captain for multiple years. She also has gained valuable work experience. Currently holding positions at Walmart as a stocking associate and eBay lister, and as a seasonal employee at the Hartford Parks and Recreation. So, I'll let you or I'll let her tell you a little bit more about her plans after high school. Hi, my name is Izzy. Um, so my plans after high school is I'm going to attend W Stout. Um, I plan to run for the track team there and I'm very excited. Um, I plan to study computer engineering and I also hope to go into the biomedical engineering field but help in the computer science aspect. Um,
006my favorite memory at HHS is just being a part of all the different athletics and especially track because I never had even thought about it and now I'm going to college for it and I'm very grateful for my team. Um, and some advice for some freshmen is just go out there and try everything. Um, you don't know what you like, you don't know what you won't like and try it for a year, stay committed for that year and decide next year if you want to come back. Awesome. Congratulations. And I just have to say to Maggie and Izzy, um I have a daughter who graduated from here four years ago. She's graduating from college at the end of this week. Very similar interests, computer science, um chemistry, and biology. And so very, very interesting how
007you guys all have very similar passions and you're going into it. Congratulations. Um next would be our donations. So we have a few donations tonight. We would like to thank the GFWC Women's Club for their generous donation of $675 towards our day of service and $675 towards our Best Buddies program. We also would like to thank Serenity Villa Assisted Living for their kind and generous donation of $250 towards our HUS day of service. And finally, we would like to thank GBU Life and Miss Beth Hughes Walters for the donation of $50 to the Hartford baseball program. Thank you for all those donations. Uh, next on our agenda are our reports, starting with our report from our student board reps. All right. So, sadly, this is Sarah and I's last meeting um presenting before you guys.
008So, we're here to summarize our I think it's actually three years of student board representatives time. I am just so grateful to have had this opportunity. Um, I've connected with people that are going to my college and people who go to other schools and none of them have an opportunity like this. And it really has just taught me how to take initiative in my own community and in my own school. Um, and just how to relate to others because I feel like I have a lot of issues that are important to me, but I don't know issues are important to others. And so with Miss Ramla, we have surveyed student bodies and figured out what is really in their minds and how what they think about like the school and everything. Um, I also learned
009just about like the inner workings and behind the scenes of public school. I was involved in private school for many years. Um, my mom worked there, so I knew a lot of what was going on. But my freshman year at public school, I realized I have no idea what was going on here. And I kind of missed that just like knowing um what is in the works at the schoolboard level, what's in the works at the administration level. Um, and just like how our teachers are working for us and how we're working for them and everything like that. So, it's just really nice to be involved again and learn more about the school, especially since this is a publicly funded institution. I learned a lot more about um the legislation behind schooling um versus like
010before I didn't really know a whole lot about that because we just kind of did whatever we thought was best for like the students and everything. Um which has really also impacted just my personal life and my involvement in like community politics and stuff like that. um and just really impacted, you know, how I vote and how I think. I also learned about like um problem solving skills in relation to my peers. So later I'll be talking about the ACT for the juniors on behalf of our junior representatives. But last year I talked about the ACT a lot and trying to find ways that we could get juniors more uh passionate, for lack of a better term, about the ACT and about their growth in the ACT. Um, and just seeing how staff members were
011approaching that problem versus how I would approach that problem and then what my peers thought was the best approach to that problem was just really interesting and a great learning experience. Um, I just want to begin by expressing my gratitude for this opportunity to serve as a youth representative on the school board. Um, it was been an incredible experience and I'm so happy I did it. Like I wouldn't go back and change it. Um it has been great getting to know you guys better and also just getting to work with the other students. Um through this role I have learned the importance of the school board and more about how it works. Um I also learned the importance of the student voice in the education system and decision- making. And this role has also helped
012me get a better understanding of leadership, responsibility, public speaking and collaboration. And so I just want to say thank you for this opportunity and I will take these lessons and carry it with me for the future. And I forgot I am delivering the ACT report on behalf of Emma who sadly cannot make it tonight. Feel really bad though because she put a lot of effort into this and was planning on coming but things came up. So they surveyed about the ACT um that was taken in I want to say it was in March. Um and they recently got all the scores for that. um 129 responses of the 320 um juniors, which is a 40% response rate. Um 86 had plans to attend some form of college. So on the survey only 29 responses, but
013that's pretty good from the surveys that we normally have. So that's amazing. Um and 74.4 believe they have improved from their previous score. And then 69% say they felt overall like prepared going into the ACT, which is great to hear after we had all those um OT sessions. than outside help. Um about 90 felt English and reading sessions during OT helped, 86% felt math sessions during OT helped. And 91 said science um really helped during OT. And so overall, like lots of good feedback um and it really just helps us understand how we need to um change these sessions for the future and what we should be prioritizing in the future as well. All right. Um I'm going to give our little jump start update. So a few weeks ago we started the process of
014planning jump start. Um this year is going to be a little different than previous years. So jump start is technically the first day of school. So the class of 2029 will go through what will basically be a full day to kind of get the feel of what a normal day at HHS is like. Um there's still going to be fun activities and bunch of learning points for them, but everything else is going to be the same. The busing will be normal. Um they're going to have their intro with their teachers and like get the syllabuses for all their classes and then a big part will be them learning Minga and all the passes and all that fun stuff. Okay. So, me and Olivia are going to give a little bit more update on our um
015tutoring. So, um few weeks ago, we did send out email to the teachers for recommendations and um they gave us a few tutors that and we got out to one of them and they were interested in participating. So, um, so we're going to try and find out a time for her to come in and try this out. So, sometime this week or in the upcoming week, uh, a trial like test will occur with, uh, the tutor and a few students. And so, after that, we want to learn and make some like updates and implementations on the program. All right, questions or comments today? Um, one comment I want to make is you guys have done not only given us excellent feedback, but you've done work as well. You are gathering data, analyzing it, making um,
016decisions on steps moving forward. It's really impressive to see. I mean, we appreciate everything we get to hear from you, but I see the work that goes on behind the scenes, too. And thank you so much for that. Um, any comments from any other board members? Yeah, I do have uh, one thing. Um, Maddie, would you be able to send me those uh ACT survey results at a later date, so I can actually see the numbers? Um, I believe so. I do not have access to the survey because it was conducted by Emma and so I'll have to reach out to her and Miss Ramos in the back so we can get on that. Thank you. Thank you. I just want to say that you guys do a great job and it's always your energy
017and enthusiasm always sort of re resparks and rekindles why I'm sitting here. So, I just want to thank you because it is all about the students and for you to be a voice of the students is really important for at least our role to be as effective as it can be. Thank you. So, Maddie and Sarah, please stay there for a second. And Heather, would you come forward with me and help me give them the gifts? This is on behalf of the board and the administration here at the high school. Thank you so much. Thank you. [Applause] Thank you. That is um all for our student board rep report this evening. Next is our referendum projects update from Miss Tracy Peterson. Our referendum projects are being released to biders in a series of bid packages.
018Bid package one um is the work for this current summer and that was approved at the previous board meeting. Um, that's for relighting, bathroom renovations, and a few safety and security pieces. Um, the bid package bid very well, and we're on track with our budget. The next bid package is bid package two for the pool. That is currently out to bid, and we'll be receiving bids by the end of May. Um, this bid package will be up for board approval at the SP special board meeting in June. Bid package three is for the emergency generator and switch gear which will be released to biders at the end of May. Um so that's a smaller piece but there is a very long lead time on the gener generator and switch gear. Bid package 4 is for
019the artificial turf only. We're still in the planning phases but are fine-tuning the details for that bid package. Um and then bid package five is everything else remaining to be completed um the at the end of the summer of 2026. Um so that will be for the track regrading the fields HVAC roofing the tech edition and the remaining relighting in the building. Um we also have our groundbreaking ceremony planned. So this is our referendum kickoff. Uh that will be on May 27th at 4:30 PM on the site of our future parking lot. And we hope you all can make it. Are there any questions? Thank you, Tracy. Any questions from board members? I don't think I have any either. Thank you very much. Appreciate it. Uh next report is our superintendent report from Dr. Stacy
020Ga. Okay. Hey, just wanted to start out with uh a note of staff appreciation. Last meeting, we took an opportunity to really reflect on the heart of HUS as we close out the school year with our students and headed into staff appreciation last week. So, thank you again to the dedicated, incredible staff that we have who truly love students, families, communities, and each other, and just continue to provide the learning opportunities and model and inspire and just engage in these incredible connections with our students. So, next really wanted to extend the deepest gratitude to our extraordinary community. A huge thank you to MJ Market and Catering, Maverick, Scoop Deville for an amazing lunch last Monday, as well as H&L Farm for the lip balm. Also wanted to thank the Jellen Gillan and Shrunk families for
021donating funds for lunch last Monday. Again, just a really special lunch and opportunity um for our staff. And also want to thank the kind volunteers, Holly Phillip, Amy McNagel, Nicole Ford, Brian Shrunk, Chris Gatsau, Amy, I'm sorry, Adam View, and I see Ror out there tonight. A huge thank you to all of you for donating your time and really making it a special opportunity for our staff. Wanted to also thank Jenny Gillan for organizing the rock scissors paper game. Super fun. if you had the opportunity to see any of those pictures from the game. A lot of fun, a lot of engagement. Um, huge thank you as well to North Brook Church for the breakfast bagels and more last week as well as the Chandelier Ballroom for the wonderful Mac and Cheese lunch. Um, just
022truly in kind gestures from our extraordinary community. Hans Ace Hardware, Uncle Larry's rustic in Aaron in provided generous gift cards for our staff as well as families that raised gift cards of almost totaling almost $600. So, a huge thank you again to our community. Um, Miss Lock, Miss Allesco, and the student council put together a fabulous breakfast um on Friday and Walmart donated donuts and orange juice. And finally, last but not least, is sincere thank you to Kelly Lamb for organizing the entire week. Um, truly special as well as many, many others sitting in this room who continue to promote an environment of connectedness and belonging for our staff, which trickle down obviously to our students, family, and community. So, huge shout out and thank you to everyone for making it a truly special uh
023special week. [Applause] um wanted to move into the mental health and well-being update. And McCoy, I don't know if you could please pull that up, that would be awesome. I see um Mr. Schmidt and Miss Ellison out in the Ellison out in the crowd right now and I know um Dr. Schlie, we will jump in as well. Um, but just wanted to kind of walk through, touch base on where we are with the mental health and well-being. And so, a shout out to our original mental health council who put in a lot of time and effort laying that foundation and now our mental health subgroup who is moving along um with some additional pieces. So, I won't go through word for word. You guys can always go back obviously and look at this. But certainly
024in how HHS defines well-being, we really are looking at a broad perspective of learning that happens when relationships are fostered in a safe and overall supportive environment. So looking at the subgroup, you can see the purpose and mission of that subgroup really to look at those instructional h enhancements. We have so many great things going on across this building um and really are looking at what are some things we can do to potentially enhance, supplement, multiply across our across our system. And so one of the things we really did uh in the next slide is talk with staff on all of the great things that are being done throughout the building inside and out before and after and during school. And so I'll let Dr. actually we talk a little bit more about those pieces.
025So we really wanted to look at how all of these things integrate together because we know that um one of the most important pieces or indicators of how well students move throughout their day is their level of engagement. Not just in academics but in all of the categories that you see here which include behavioral engagement. Um that could be their level of participation at the school. Um, cognitive engagement would be what we typically um assume we would see during class time, which would be thinking, making connections to the bigger world around them. Um, and then also the emotional engagement pieces, which is that um really important piece of fostering relationships. And so we wanted to acknowledge the work that we know is already happening within the school in each of these different categories and how
026that nexus forms between mental health and well-being and what's happening from the teaching and learning lens in terms of how students are engaged throughout the day and throughout their time at HUS. So, this is just um a brief overview of things that our our staff are already currently doing that align with those three um key pillars. And then looking at next steps, we'll have a May subgroup that is going to examine what we can do immediately in the immediate future. And then looking forward into strategic planning into next year from a staff, student, and community perspective of obtaining additional feedback and information of where we want to go next. So I'll just briefly to close out highlight a few opportunities um in the following slides of student resiliency opportunities that we have put forward in
027HHS. And so through grant funds we've been able to provide a few different evidence-based prevention programs um structured programs that really help build resilience, motivation, persistence that a number of students have taken advantage of. We also have, which is not on the slide, um continued with the school-based therapists. And so we've had a number of students be able to engage in those opportunities as well as other um costs or non-cost to students um through some different interventions through county services as well. This slide just highlights the overall visit data. Each year for the past three years now, we've been keeping data on student service visits. And so certainly Mr. Schmidt um and Miss Ellenson if you want to jump in at any point in time feel free. But a couple things I want to highlight
028here. We've had an overall decrease of 4.3% in the on call visits. And in conversations with student services and others, we've talked a little bit about some of those proactive interventions, strategies, therapy, supports that we've put in place that we feel are definitely helping support students within our HUS um to to really make those services accessible for students. So, I won't go through all the pieces here, but do we do track um the number of students that come in and what they're coming in for for visits. Um and so you can see over time there's an average of 26 average visits per day during the school year. And those visits could be anywhere from, you know, a few minutes to potentially an hour. So there's really a range of time depending on if students are
029coming in for scheduling reasons, needing to take a break, personal um etc. So one of the things as we're finishing out the um overall well-being, the sources of strength is our overall universal tier. and we had the opportunity this year. We listed some things out there. Uh just had our peer leader intervention um training and so looking forward to continuing to integrate the sources of strength throughout our system and it's really intended to be connectors for our peers as peer leaders. So excited. I won't read through all those bullets but a lot of fun and exciting things moving forward with our sources of strength. And then finally the educator well-being. So at the end of the month, we have over two dozen educators that will be joining for our educator well-being training and that really
030is around learning strategies that support students as well as educator well-being in those variety of domains. And so that's really exciting. We do have a handful of educators also coming from joint one which is super exciting around the collaboration. And then finally on the bottom we have and this is all through grant money I would add as well. Um, at the bottom we have the staff resiliency building program which is really a self-paced private confidential program that that staff can access to build various skills as well. And then in closing, I believe we have the link on there. There's an overall mental health and well-being website that we have on the HUHS website for um anyone to access for those resources. So certainly we continue to build that and ask for feedback around the mental
031health and well-being. Any questions for anyone? Go ahead. I just want to say great job. Um, I think in our community these days, I just finished a class um that NAMI hosted and um it's it's prevalent and you know, the more we talk about it and the more it's presented and the more comfortable we get, I think the the quicker and the more readily um we can help people who are having difficult days. And everyone in the room, I'm sure, has difficult days, but we all deal with it differently. And um it's just great that it becomes more aware. Um mental health and well-being is so important because academics come last when we're not mentally in and uh in a well-being state. So thank you for everything. Any other board members? I'd like to echo
032that and thank you and um the council and the subgroup for all of the work that's gone on for this reason as well as students and staff that have put in a lot of time and energy as well. It's evident um like Heather, it's evident how this is becoming a subject that is no longer taboo to talk about. We're all in this together. We're using data as well to keep driving us forward. So, thank you so much. And then in closing, just wanted to highlight the project at Adam reertification. So, in the 2122 school year, we re we received our initial certification. And so as part of that ongoing review and revision of our safety plans, we continue to work with Project Adom and Children's Hospital. And so on May 2nd, we were reertified and
033designated as a heart-safe school. So in order to really complete that process, um you really what you need is a health response team that's able to successfully respond to a cardiac emergency for any student, staff, or visitor. So just a powerful program um and process to support our kids, our families, our community both during the school day and well beyond. A huge thank you to Angie Hall for the countless um hours and staff that she has trained and the CP the CPR and AED. So just a huge thank you to her as well. So exciting for all of us, I think. Thank you, Dr. Gain. Um, piggybacking off of that, I will start my schoolboard report. I'm talking about how last week, Wednesday, Heather and I were here at the district delivering gifts to staff
034for appreciation week. And we did get to walk into Miss Hall's class and witness her working with students on CPR as well as including that AED um in part of their process. So, it was really awesome to see that in action last week as well. And I just wanted to say um on behalf of Heather, myself, and the entire board um how wonderful it was to be in the building and shake hands with our teachers and hand them a gift and let them know how much they're appreciated. Um we don't often get to come in during the school day and we're certainly cautious about not interrupting classes, but last week was an exceptional week where we get to celebrate um all week long all of our staff, our teachers, our staff, everyone who works here.
035So um that was truly wonderful experience. I would encourage our our board and administration to keep finding those opportunities when the timing is right for for the board members to be present um at different school events or opportunities during the school day as well. Um also in that same thread um for appreciation last week was wonderful with all the appreciation all appreciation. I also want to just reiterate how much extra work I know our leadership team has put in as well as our administrative assistance right now. Um we have certain gaps in staff and we're all working very hard to to cover everything that needs to get done before the end of the school year. And I would just say everyone is absolutely killing it. I mean, we are not just covering what needs to
036get done. We're dealing with, you know, it just has to be good enough. Um, everyone here within HHS is excelling and truly ending this school year on a really high note. So, thank you everyone for all of your added energy and hours. It's truly appreciated. I also want to add um we heard from Tracy Peterson this evening for our referendum projects updates. Um, I'd like to remind our community members to please keep in mind that um, every time we have a regular schoolboard meeting, there is a period of time right before that meeting for about a half hour to 45 minutes where we have folks here who are willing to um, give you updates or hear your your questions and provide you some answers can be, you know, pertaining to anything regarding our referendum projects.
037And so that's a great opportunity if you have specific questions, just come along. um they're right outside the drama lecture hall here. Um please talk to those kind folks and they will help give you information or they will seek it out for you and get back to you. So those are great opportunities. If you do not have a chance to get here before a board meeting, please feel free to email Tracy Peterson. She's happy to answer those questions or pass them along as well. And then last but definitely not least, I want to provide an update for our superintendent search. Um I know we provided a press release recently, but I want to give you an update right now. Um the school board has engaged with CISA 6 um to help run our superintendent search
038at this time. They did put out the survey and gather information. Um they did go through those results. They shared them with the board this evening. Our board had a special close session meeting with CISA6 earlier this evening. Um and they did share with us that they have reviewed um the entire candidate pool and compared them to the the survey results in terms of what our our community is looking for in the upcoming superintendent. Um so they they did screen the entire pool which was 11 applicants at this time and um they are conducting um internal interviews as well. Screener interviews right now and we are continuing to work with them. and they're continuing to work behind the scenes to get it narrowed down to our finalist pool. So stay tuned for updates coming very
039soon in and regarding our superintendent search. And that is all I have this evening for our school board report. Any questions or anything another board member would like to add. Okay, that is all for our school board report. Our last report this evening is our day of service 2025 from Dr. Stevie Schlwy and Miss Laura Trap. Thank you. We um know that Miss Lamb gave a good overview from the student perspective at last month's board meeting, but we also wanted to give you some more behind the scenes um work that Miss Trap and I and countless others were um able to put in prior to our day of service. So, if you want to click to the next slide, McCoy. Um so, this year was our seventh annual day of service. Um, Day of Service
040first began in May of 2018 with a simple mission to give back to the communities that are so supportive of HUS. um through encouraging students to get out and pick up trash in their neighborhoods when we were all home during COVID um and just hashtagging pictures to see that we were all doing something together to doing an extended week of service the year we returned to school after um COVID shutdowns because we couldn't necessarily um enter typical locations that we usually do. Um, we have kept that miss mission of just giving back and serving as our main focus and our main priority. Um, and I'm hopeful and excited about what the future holds for Day of Service. And I hope 20 years from now to be able to look back and think about all of
041the countless hours that we've been able to put in. So, I will speak to some of our site information. Um this year we had the pleasure of working at over 80 different locations um from Hartford, Slinger, Rubicon all the way to Westbend. So we covered a really wide reaching area this year which was great. Um we revisited a lot of familiar sites but also had the opportunity to add some new ones as well. Some new stops included the Moa Museum in West Ben, Shalom Wildlife Zoo, the Youth and Family Project, and Holy Hill. um sites had the choice to do let us know whether they wanted the students to do outdoor work, indoor work or a combination of the two. So some indoor activities like our hard worker there on the screen there was scrubbing
042and organizing painting, dusting, some filled boxes for troops, um some did arts and crafts with um played games with people at the local living fac uh assisted living facilities. And then some of our culinary kids actually stayed here at school and baked cupcakes and then delivered that throughout the community which was really great. Um outdoor tasks included typical spring cleaning things, raking leaves, mulching, picking up trash, painting picnic tables, cleaning windows, planting flowers. We were h happy that it was a mostly dry day. It got a little rainy at the end, but the kids were very busy and did a great job. So just also wanted to share some of the attendance information. I recall doing my very first board update about day of service um after our first year and we had we averaged
043around 84% for our attendance rate on that first year and now we're at an attendance rate of right around 96 um percent. And I I like to believe that yes, this is growing and you know students are coming up having heard about Day of Service. We send students to all of our Hartford area schools. So they go to the elementary schools, they go to the middle schools so that they're seeing what the expectation is here. Um but in that in the span of those years, it's also become part of our ACP graduation portfolio requirement. So, um, students are required to have a certain number of community service hours prior to graduation and participating in all four years of day of service also meets that requirement. So, we're certainly proud of the attendance rates as you
044can see um, for all four of those different grade levels in terms of the number of students we had participate on that day. And I know that the sites were very grateful to have um all of their students show up and get some hard work done. So, I was just going to speak quickly to some of the thank yous I received from the sites afterwards. Um one site mentioned how efficient and friendly our students were and that they're already excited to be a part of it next year, which is a huge testament to our our students and staff. Another shared how impressed they were with our students willingness to participate in a day like this, praising their positive attitude even whether when the weather turned a little bit rainy. And yet another site told us
045how amazed they were at what the students were able to accomplish and saying that they went far beyond their expectations. So I think we should all be very proud of all of our students and staff who went out and worked. Um not only did they learn a good life lesson, but they made HHS very proud. And then also just tying it back um I think Tracy what you had mentioned as well just in terms of the level of commitment that we have at HUS. Um, and Miss Lamb last month spoke about our life is good initiative that we really kicked off with Day of Service and how we carried that over into our staff appreciation week and are just moving forward with that mantra of making sure that every day is the best day at
046HUS. And we're going to focus on the positive things that happen and that we can control and this is certainly one of those things that we're looking forward to contributing more in the future. Wonderful. Thank you. Um, any comments or questions from board members? This has always been one of my favorite days here at the district. This is truly just one of those days that just brings everybody together. So, thank you very much. I know a lot of work goes into it all year round to ensure that it actually goes goes very well that day. So, thank you. All right, that is all for our reports this evening. Yes. And so up next is our our board reorganization portion of the meeting. I do um want to make one change. I'd like to make a
047motion to omit item 5D from the board reorganization portion of the agenda. This is something that we do not need to do. Um there are certain years where we have to elect a representative for the C6 board of control and it is not our year to designate a representative. Okay. Okay. Fantastic. So, I'd like to make a motion to omit item 5D. I'll second that. We have a motion and a second. Any discussion? Hearing none. All those in favor signify by saying I. I. I. Any oppose say nay. All right. That motion carries. I am going to let Stacy and Laura kind of lead us into this next section of the meeting. Can I go first, Laura? Yep. Okay. Um, so district policy really dictates the election process for school board officers. So if anyone's
048interested, you can go into 0152. But essentially, new roles are assumed immediately upon the election. So to that end, if current role holders can pro, please kindly provide support to your successors, that would be wonderful. We will now open the nominations for positions of school board president, vice president, treasur, clerk, deputy clerks, and deputy treasur. So starting with the president, if only one nomination is received, a voice vote will be conducted by the board. In the event of multiple nominations, a secret ballot will be administered with the assistant of our wonderful student board representatives sitting down there. And prior to each vote, nominated board members will be asked to verbally confirm their acceptance of the role. Miss Trap, would you like to add anything to that? That sounds perfect. They're going to head up and
049be there just in case you need them. Okay. Okay. And then I start it and you can Absolutely. Correct. All right. So, is there a motion for board president? I will uh nominate Tracy Hennis for board president. So, we have one nomination um for Tracy Hennis myself as board president. Are there any other nominations? Okay. I myself would say yes. I would accept the role if I were voted into it. Um, hearing no other nominations, we'll do a voice vote. All those in favor of nominating Tracy Hennis as board president signify by saying I. I. I. Any oppose say nay. And that carries. Um, Tracy Hennis is our board president for the next year. Is there a nomination for vice president? Nolan Jacket. We have a nomination for Nolan Jacket. and I will accept that.
050Wonderful. Any other nominations? Hearing none. All those in favor of Nolan Jacket for board vice president signify by saying I. I. I. Any oppose say nay. And Nolan Jacket is our board vice president. Is there a nomination for board treasurer? I'd like to go ahead and nominate Ken Miller for board treasurer. Ken, if you were um voted as board treasure, would you accept that nomination? I would accept. Okay. Are there any nominate any other nominations for board treasurer? Hearing none, we'll put it to a vote. All those in favor of Ken Miller as our board treasurer, please signify by saying I. I. Any oppose? Say nay. And Ken is our board treasurer. Is there a nomination for board clerk? I will uh nominate Heather Barry for the board clerk. We have a nomination for Heather
051Barry is board clerk. Are there any other nominations? I'd also like to nominate Tiffany Stapleton for board clerk. Um Heather Barry, if you were voted to the board clerk, would you accept it? Yes, I would. And Tiffany Stapleton, if you were elected to board clerk, would you accept it? Yes, I would. Okay. So, we have two nominations. And so, this will go to a ballot vote. Board members, if you could write clerk at the top of your ballot and then put an X next to the name of who you would like to vote for for board clerk. And then our student board reps will grab your ballot when you're finished and deliver them here. Thank you. Okay. Vote one. Heather Berry, Heatherberry, Tiffany Stapleton, and Heather Barry. Okay, thank you. So, Heather Barry, you have
052been nominated as our board clerk. And then our last one is our deputy clerk and deputy treasur. So, this is who fills in if the treasurer or clerk are not able to fulfill their role for a meeting or an extended period of time. Um, Tiffany, I hope you'll accept that. Yes. Awesome. Thank you. So, Tiffany Stapleton, um, by default then is our deputy clerk and deputy treasur. Thank you very much for designating our board roles moving forward. Um, our next item to designate as part of our board re reorganization is our selection of a representative for negotiations. And now Stacy, do we just usually primarily do one or do we also have an alternate? We do have a backup as well. So they would be participating in the Hartford Education Association or essentially our teachers
053union for negotiations. So, um, we would typically have a backup as well. Okay. Thank you. I know that Heather Barry has been doing our negotiations during this past year. So, I would like to nominate Heather Barry for a representative for negotiations. Heather, would you accept that? Yes, I would. Okay. Are there any nominations for our our backup negotiator or any volunteers? I should say I would be willing to do the uh backup for the representative. Okay. So, we have Heather as our primary negotiator, Nolan as our backup. Any further discussion hearing? None. Then I we just designate those. Correct. Okay. So, we have Heather is our primary negotiator. Nolan is our backup. Uh we have our selection of representatives to be our WASB delegate. This is at the delegate assembly that takes place at the
054state education convention every year in January. Um it is a an opportunity for our board and our district to have a voice in terms of um what gets pushed forward at the state level to help with all of our schools. And so, it's great to have a voice at the table. We always have a delegate and a backup designated for this. Is there somebody who' be interested in being the delegate at this convention in January? Um Heather usually consists of um the evening before then the day of. That's correct. Okay. Which is usually a Tuesday night and a Wednesday or is it Wednesday, Thursday? It was uh Tuesday night orientation and then Wednesday. Okay. Thank you. So, typically a Wednesday afternoon for the delegate assembly. Is there anybody who would be interested in being the
055delegate for this next year? I would be interested. Okay. Tiffany Stapleton has volunteered. Um, any anybody else or any further discussion? Tiffany, I think that'd be excellent. If you could be our delegate. Thank you. Is there somebody who would be willing to be the backup delegate? I could be the backup. Okay. Wonderful. Well, thank you, Heather. Um, any further discussion? All right, so we'll have Tiffany as our delegate and Heather as our backup. And then we're going to jump down to item 5e, approval of the fiscal depositories and authorized signers. Yes. And if you look at the four that are currently in there, we would have the first is who would be navigating or managing the referendum funds. and we are required obviously to have the depositories for the flow of money through um our
056district and so we have a list there of authorized signers as well. So thank you to the collaboration to bank 59 Forte Bank and the local government investment pool. Thank you Dr. Gain. Any discussion or questions from board members? Is there a motion on this list for our reorganization purposes approving the um selection of physical depositories and authorized signers? So moved. Have a motion by Nolan Jacket. Is there a second? Second. All those in favor say I. I. I. Any oppose? Say nay. That motion carries. And then next is our approval of the selection of our official newspaper. We have listed uh the Westbend Daily News as our primary and Milwaukee Journal Sentinel is our alternate. Any discussion? Is there a board member who would like to make a motion? Yeah, I'll make a motion
057to approve the selection of official newspapers. Is there a second? I second. So, we have a a motion by Nolan and a second by Tiffany. All those in favor signify by saying I. I. I. And that carries. We now have our official newspapers. And that does um wrap up this portion of the reorganization. We will see the um discussion and action taken for the upcoming board meeting dates and times later in this evening's meeting. Next on our agenda is our consent agenda items which include the regular board meeting minutes from April 28th, approval of vouchers, approval of treasures report, and approval of personnel recommendations. Um, I would like to make a motion that we amend the regular board meeting dates from April 28th. Um, let me bring it up here. There is just one portion
058I believe it is 5e. Let me go back up to it. Yes, just in the schoolboard report. Um the final sentence um just talks about how I I invited board members to consider attending the Wisconsin Institute of Law and Liberty. I'd like to make a motion that we add attend the Wisconsin Institute Law and Liberty School Board Summit to kind of just finish that sentence out. Is there somebody who would like to second that? I'll second that. So we have a motion and a second. All those in favor of amending those minutes to reflect that sentence say I. I. I. Any oppose say nay. And that carries. Is there any discussion for any other items on the consent agenda? Hearing none. Is there a motion to now approve the consent agenda items, including the amended
059minutes? So moved. We have a motion by Nolan Jacket. Is there a second? Second. Second by Ken Miller. Any discussion? Hearing none. All those in favor say I. I. I. Any oppose say nay. And that motion carries. Thank you for approving the consent agenda items. Um, next up on our agenda this evening is the items for discussion and possible action. Uh, this starts with our June special board meeting dates regarding bid package number two. So again, this has to do with us keeping um up in a timely manner with the approvals that need to happen so our referendum projects can be contracted, scheduled, started u materials ordered. Board members were asked to take a look at their schedules for the dates listed in the packet to see when you might be able to attend a
060special meeting. And so we had June 11th, 12th, 13th, and 17th. Um, I'll start it off. I know I could attend a meeting on June 11th or 17th. I think the 11th would work really good for me as well. Okay. Um, any other discussion? June 11th works for me. June 11th works for Tiffany. Same here. For Heather? Same. Same. Okay. So, it sounds like June 11th is a great day to hold a special board meeting. Stacy, do you have a suggestion on time? I don't I'm not sure what the preference is in terms of Tracy, do you have a suggestion? Is it possible to do um is it possible for board members to get here by 4? Is that too early? That might be a little too early. I'm going to say like 4:30. Okay.
061How does 4:30 sound? Is that possible? I'm good. 4:30. 4:30 is good for me. Y Okay. So then I'd like to make a motion that we set that June special meeting for 4:30 on June 11th. I will second that. Um location would that be in this room? Okay. In the drama lecture hall. Um any further discussion? All those in favor of a special board meeting on June 11th at 4:30 in the drama lecture hall say I. I. I. Any opposed? Looks like we have our special board meeting date. Thank you very much. Um, next item on our agenda is project donations and fundraising guidelines. Um, this does go handinhand with the gentleman who we heard from earlier this evening in terms of a desire to um, use some outside sources and outside, you know, people
062from outside working in the district who do want to work toward um, fundraising for additional projects here. And so I have we discussed this um prior to the meeting and I have asked Mr. Helms to kind of help walk us through this. Um I have not been very familiar with this process, but we have engaged in a in a few different agreements along the the journey and throughout the years and so I stepped into Scott's office briefly last week and he was able to really help me understand further and I know Stacy's done some research too. So I'll let the two of them kind of talk us through this right now. Go ahead. You want me to start out Scott? Yeah. Okay. First of all, I just like to say certainly we're extremely grateful for
063Scott, I think your mic potential opportunity for um our community to again just amazing support. There are really two policies that dictate around the fundraising. One is the 7250 of the naming of the facility. So that's uh general policy around um the board being able to consider essentially donations um and also naming pieces to that as well as 7230 which is the gifts grants and bequests. And so I know this is not certainly new to Hartford and or Hartford Union. So Scott, do you want to share a little bit about just the past some past experiences and history? Yeah. So, you can see around campus there's a several different examples uh of sponsorships or naming rights. I'll start with scoreboards inside and out. Um scoreboards are usually with a termed agreement. Uh you'll see some
064type of banner sponsorship underneath the scoreboard or maybe even on the side of the scoreboard. Those terms are usually a five-year term. Um and then we'd reup with that company or business or family uh if they wanted to extend to another five years. Um, another example would be uh recently with the tennis complex, we had naming rights for each court. You could sponsor a court. That would term for the existence of that court. So you could see that there were some families uh companies that sponsored those courts. Um that term was for the um longevity of the court itself as well as the concession stand building that you see concessions and restrooms or festival foods uh has sponsored that building. the term there was for the longevity of the building. So you see a variety
065of different terms used um from scoreboards to courts to buildings. Um and so um as you heard earlier, there are some people in our community that would like to move forward and try to raise some private funds to help offset or pay for the cost of the additional things that we would like to see in the back of the uh the building. And Scott and I talked a little bit further about potentially roughing out some language certainly that would protect both the donor certainly as well as the school district interest. So we just started that process recently. And to be clear, um these are not fundraising efforts for projects we've already we've already designated and built into our referendum costs. These are additional projects above and beyond those. Correct. Correct. So, as they mentioned earlier,
066um the turf and the track was obviously part of the referendum. Um as we met with our construction team at our bi-weekly meetings, we started talking about the scoreboard. That's part of the referendum as well. It needs a place for all the electronics and technology to be housed. If we don't have a press box to put it in, we'll have to put it in the track shed, the storage shed. And then once we would get a press box, hopefully we would have to then move all that technology again into that press box. And so that's when the light bulb kind of came in for the group like, well, maybe we should try and raise some funds on the outside. Thank you. All right. I would just like to say that um it's really heartwarming the
067amount of support that this community has. Um Harford's known for that. We're getting known for it more and more every day right now. Um so really appreciative of the people are who are trying to think outside the box and think about what more can be done here at Harford Union High School. I think we all know if you're following that journey um from the the citizens facilities um committee that we had over the course of a year and a half um we took the pie in the sky everything we'd like to have number and kept you know getting it down down down to what we felt was um reasonable and our voters would would approve at this point in time. But there are there are some outline things that of course we had to cut
068from from those plans. And so it's really nice to see some of our community members just deciding to take it into their own hands and see what they can do for Harford Union High School. So, thank you very much for coming forward this evening, gentlemen. Um I I've heard a little bit of um chatter around the district. There might be more people that come forward. And so we and we we just need to make sure like Stacy said that we're doing what we can to safeguard um those donors so they know exactly, you know, what what they are potentially going to be getting for donating to the to the high school return. Like Scott referred to the naming rights as well as protecting our district, making sure that we're all doing this the right way.
069Right now, our policy is pretty slim, I would say. Um doesn't have a lot of details in it. You don't want to be too detailed because you do want to work out individual contracts, but we probably have a little bit of work to do on policies and administrative guidelines. Um Stacy was able to share something with me via email that has a little bit more detail in it. So I, you know, my recommendation right now is we've got folks who are ready and willing to go for fundraising. Um I believe we already do kind of have a rough estimate or we're working on a rough estimate for what their desired um projects might cost. Is that correct? Yeah, we're still waiting from uh Bray to get us some some estimated numbers um because those numbers
070have increased a little bit from the last time we received them. Okay. Um so Matt is working on that. Matt did meet with me last Friday as well as with Adam and Rok. Um and so he's planning on getting some of those numbers for us pretty quick here. Wonderful. So, we have that happening very quickly, right? But we also do have a responsibility as board members. So, I would recommend that we bring this back next month when we have um some more solid information that we can take a look at in terms of um policy examples or administrative guidelines. Something that everybody feels comfortable having here to safeguard everyone without putting too many parameters on it, I guess I would say. And so at this point then um I'd recommend we bring it back in
071June and um I think that it's up to the the folks that want to raise money right now if they want to get started knowing that we are still working out some of those details and so that's why I would ask that you give your contact information so that we can work that out as well. So, my recommendation is to bring back the policy and the guidelines for June, but to allow um these two gentlemen to start with fundraising if they so choose at this time. So, that would be my motion would be to allow Mr. Griffith and Mr. Han to start with fundraising when they would like. um knowing that the board will be bringing back our our policies and guidelines in June to work out the details that the district would need. I'll
072second that. So, I gave it a motion. We have a second from Nolan Jacket. Is there any further discussion or questions from board members or any directive you'd like to give to Scott or Stacy in terms of research the next few weeks? Okay. Tracy, when you say the next June board meeting, are you talking about the special meeting on June 11th or the one later on in the month? It depends upon how quickly we can get it together. Okay. So, we'll see. I know we've already started some work on it, so we'll see how quickly we can get it done. So, the good thing is we have two opportunities in June, right? Correct. All right. So, we have a motion and a second. All those in favor signify by saying I. I. Any oppose say
073nay. And that motion carries. Thank you very much for the discussion and thank you gentlemen. Uh, next item on our agenda for discussion and possible action is our 2025 2026 board meeting and workshop proposed schedule. And Stacy, I'll let you take this. Sure. So, as we look at the schedule, we consider a number of factors. Uh, one being the time of the month that the meetings occur. just from a business standpoint, from the fiscal standpoint. Um, not having it too early in the month is was challenging for the high school team. It can be challenging to have it in the fourth week of the month. So, really trying to balance that along with being cognizant of when our area schools are having their board meeting dates as well as certainly what works for the board
074members as well. So really a balance of all of that looking at having or hosting on the Wednesday, the third Wednesday of the month. And I'm not sure if there are any conflicts within there that we can identify on any of those particular days. I will say um to the board members because we have a fairly new board, two board members who've just been here for a year and two are who are this is their second meeting that um while we try to stay as close to these dates as possible, they are not set in stone. And so we know that things do come up over the course of the year and sometimes we have to to make some adjustments. So, just know that um we can have that discussion if you find a conflict
075along the way and we can bring it up and decide if we can set a new date or time for that meeting. Um but knowing that and looking at these dates already, are there any um significant conflicts you want to make sure that we discuss right now? And to be clear, um, these were discussed with the area superintendent as well. Everything looks good to me. Okay. Is there a board member who'd like to make a motion? Uh, yeah. I'll make a motion to adopt the 202526 board meeting and workshop proposed schedule. Is there a second? I can second. So, we have a motion by Nolan Jacket, second by Tiffany Stapleton. Is there any further discussion hearing? None. All those in favor say I. I. I. Any oppose say nay. And that carries. We now have
076our date set for the next year of meetings. Thank you. The next item up for discussion and possible action is our builder's risk insurance. I'm sorry I skipped one. Our is our 2025 2026 health insurance and other district benefits. And Mr. Nelson is not able to be here tonight. So I'll share a couple pieces highlights related to the health insurance. Our health insurance and benefits district benefits expires actually June 30th. And so our July 1st renewal of the Crumbdale insurance includes a 12.5% increase over last year's premium. And so while obviously any increase requires our attention, this figure aligns with broader market trends out there. We did build in a 20% increase to the budget projections. You'll notice that the 12.5 compared to the 15% that we talked about a few weeks ago is related
077to a new network that really allowed Crumbdale to reduce the increase by about 2.5%. And so, uh, what that does essentially a savings of $60,000 um, puts forth an additional savings. So typically in a health insurance and broker the broker would share with us that typically you'd have about a 15% increase upon first renewal in a self-funded plan because the first year is immature. Your claims are only running 80 85%. And so the majority of the increase of these claims are going into a fund which obviously 100% of the unused dollars would then be returned back to HS next year. So there's a better chance that we'll be receiving a surplus at the end of the contract and then the the claims are stabilized. Just also wanted to point out one other piece. We're excited
078to announce that partnership of the Samaritan fund this year. And so what that initiative provides is relief to those who are facing significant medical challenges with the burdens of you know high cost medication or treatment. And so all of our employees are eligible for that fund. If they qualified, they were accepted um as well as their dependents then move off of the health insurance plan that we have and enroll in an individual health insurance plan with the help of Samaritan funds. So there's a cost to the district for those employees that are accepted into the Samaritan fund, but then creates a positive impact financially to the district. So, uh, just wanted to note that as well in terms of a savings and we are essentially we're recommending that the board approve these benefits as presented.
079Any additional points, Tracy, or questions that anyone else has? I know I've had a chance to hear about this. Um, I believe our other board members have as well. We've heard about it previously. Um if do you have any questions for clarification at this point in time? So to be clear, this includes the the insurance and benefits including the Samaritan fund. Correct. Hearing no further comments or questions, there is there a board member who'd like to make a motion? Yep. I'll make a motion uh to approve the 202526 health insurance and other district benefits as provided in the packet. Is there a second? I second. You have a motion by Nolan Jacket. A second by Tiffany Stapleton. This is at across the district. So we will do a roll call vote. We'll go ahead and
080start with Nolan. I I Tiffany I I I. And that motion carries unanimously. Thank you. Uh our next item on the agenda is now the builder's risk insurance. And so as we go through the construction phase of the referendum, we do need to have that risk insurance in place. And so we received multiple quotes and are currently recommending that we move forward with the handover insurance group at the cost of $19,835. And this would cover the time period between May or now through October of 2026. Stacy, is there any possibility that that cost would fluctuate? Um, not to my knowledge from what I have been told. Okay. I'm just asking because I know often our our motions for action would include a dollar amount. You might say not to exceed or for a cost of
081$19,883. Sure. I think we can certainly if you want to indicate that it will not exceed the cost of $19,835. I don't know if Miss Peterson if you have anything else you'd want to add related to the builder's list. No. Okay. Okay. Um we did go and look at multiple um quotes and this is what is being recommended in terms of what will cover us as well at the you know most economical cost savings. So okay great. Uh any questions or comments from board members? So, I I guess the one thing I would uh wonder about is because this is tied into the referendum projects, is there any chance that this comes out of the referendum dollars that we uh uh from the referendum? That I'm not sure. I would need to get back to
082you on that, Nolan. Um and I can certainly double check with Mr. Nelson on that. Yeah, when he gets back, that would be uh helpful. We'll do. And that still leaves room for us to approve it this evening. We just haven't seen this cost before in terms of it being a part of a bid package that has come our way. So, we can still approve it and then we can get clarification on where that funding comes out of um at our next meeting. So, I'd like to go ahead and make a motion to approve the builder's risk insurance policy from Handover Insurance Group not to exceed a cost of $19,835. Is there a second? Second. We have a motion by Tracy Hennis, a second by Mr. Kent Miller. Um, we will do a roll call
083vote. I will start it off. I Tiffany. I I I I. And that carries. Thank you. Our next item for discussion is initiative one, professional learning. Okay. And Mr. Nelson is not here tonight, but Dr. We may have other things that she might add in addition as well, but the district administrative leadership team is really seeking to engage in a 16-month transformation transformational leadership process. And so the focus is on building strong leadership foundations rooted in trust and effective collaboration. And so this professional learning process indirectly but certainly significantly contributes to a more positive and effective learning environment for students and ultimately you know improves their overall educational experience. So there's really an emphasis on the collaborative building the collaborative learning environments where educators are feeling valued and empowered and the initiative one which is
084the transformational leadership um organization we are looking at bringing in provides the concrete tools and frameworks that leaders can apply directly to their daily work. So the ultimate goal again is to influence and enhance student outcomes by maximizing the supports. And so we listed in there the in the bullets um the various ways in terms of supporting effective classroom strategies, positive school climate, improved decision making, enhanced collaboration and increased accountability overall. And so 50% of the professional learning is being paid or would be paid through grant funds. Um and what we would be looking at is $6,500 per administrator. And one thing I just want to note that this is not a oneanddone um conference. This is onsite integrated learning over the course of 16 months. So over the course of two essentially two fiscal
085years um but really in in my opinion I'll speak for myself um essential in building up our trust and collaborative culture within our teams. Are there any questions? So, just for clarification, um that the total number of possible administrators enrolled would be 12. Is that correct? Yes, correct. And I know I've asked you this question before, so I'll just ask you publicly. Um how is the buyin from our our current district leadership team? I think there's a strong desire to um have an opportunity for support and move forward as a team. Um, I think that's something that we all are on board for doing and certainly positively impacts our staff, our teachers, our students ultimately in the end. Thank you. Um, any other questions, Nolan? Yeah. Uh, so I'm seeing there that around 50% of
086it and can be funded through grants. Uh, off the top of your head, do you know which grants those are? Sure. Great question, Nolan. So, the Washington County uh mental health grant is one grant in particular where a sum of money would be able to be pulled and I did confirm that as well as title 4 also has funding um that we can utilize for that component. Do you want to jump in? Sure. I'll also jump in and say that we're also looking to um reallocate some of the um funds that we were using for the peerreview mentor grant that we're um hoping to secure from DPI. We've secured it for the past several years, so we're fairly confident that um we'll receive that grant. Um, and by reallocating some of those, we'll also be
087able to tie or free up, excuse me, some of the title two grant monies that were um, proposed last month for our teacher professional development. So, we could potentially have additional grant dollars supporting this um, in addition to what is already listed. Thank you. Questions from Ken, Heather, or Tiffany. Another question I have is I know that um sometimes being trained in a program makes you more marketable to other districts. Is this one of those where you know if a if a leader here would say I was trained in initiative one is that something that makes them maybe a more attractive candidate in another district? I think certainly fundamentally the training is um very well respected uh across the state and it's also beyond Wisconsin. I would say that any administrator certainly at any given
088time, you know, has the ability to um leave. I'm not sure if that's what kind of you're referring to, but I think um certainly it's very well it's a very wellrespected professional learning process. Okay. Not that I want anybody to leave, let's be clear. Um, I just I just asked because I know having worked in education in the past, often when a district were was investing money in somebody in leadership, there might be some kind of agreement on on the back end like you we're going to invest this money in you. However, if you decide to leave our district before a certain date or like we there' be some kind of agreement, you will have to pay the district back for x amount of dollars or a percentage of it. And we do do that
089for other um opportunities that we have across the district. Um certainly it's something that could be in conversation. This is really our whole entire district leadership team however though that we are providing this opportunity. So it really is universal tier training um for our district administrators. Okay. And I know I asked you this question before. I think you're going to find out the answer. Um, say we start this journey with 12 people and one or two leave a year into it. What happens to those spots that we have committed to paying for? Well, certainly whoever comes into those positions that someone leaves, we would want to obviously bring that person along in the journey. So we would be moving those individuals into those positions essentially with the understanding that we would have to do some
090catchup on the professional learning. And you know no mistaking this is definitely um hard work for our administrative team. There's a lot of work that goes into this um and it's it's really great work in in building the collaboration and trust across our building. Thank you. Yes, absolutely. It shows um again just like we're all seeing and noting, it shows that commitment to excellence that we have here at HUHS and how everybody is just willing to to put in what it takes and um do their jobs joyfully and keep pushing us forward for all students. It's really wonderful to see. Um any discussion or more questions from board members? The last Oh, go ahead. Go ahead, Heather. I was just going to say that everything that you're covering is sort of the um like non-technical
091of the learning environment that should be incorporated into the teaching journey and it's only going to enhance um our teachers and just make them better teachers, make the team better, I shouldn't say teachers, um the district better. It's it's those soft skills that need to be there. Um where the black and white skills of the the more um technical you don't get this kind of training. And if there's something like that out there, I think it's good to embrace it. Wonderful. Thank you, Heather. Nolan, did you have something to add? Yeah, the the last thing that I have is obviously pending its approval is I would love to uh see feedback on this program in the future. Absolutely. That's a fair ask. And I guess I would add also that given the amount of grants
092that we're being creative about, um I would anticipate probably being over 50% would be covered by the grants. We say that conservatively. However, we do have a number of opportunities to ensure especially over the course of two fiscal years um to engage in this process. It'll be wonderful to see how how something like this could impact the entire district. Um, so it looks like given the fact that we have grants paying for a substantial percentage of it, potentially even more, the total cost from the general fund would not exceed $39,000 over two fiscal years. Over two years, correct? Okay. And again, I would anticipate that would be lower. Okay. And I would just emphasize again that this is not a oneanddone conference. This is definitely integrated on-site learning over the course of two years. Okay.
093So, in terms of making a motion, if a board member would like to make a motion on this, we do have um we know it's called the initiative one professional learning process and we do have a couple of different dollar amount figures we could include in there. um for example, at a maximum cost of $6,500 per team member or um not to exceed that total dollar amount at the bottom over two fiscal years. So, I'll leave that up to whichever board member would like to make that motion. I'll make the motion to approve the initiative one professional learning process for 12 administrators to participate in not to exceed 39,000 over two fiscal years from the general fund. Thank you, Heather. So, we have a motion by Heather Barry. Is there a second? I'll second that.
094And we have a second by Nolan Jacket. Any further discussion? Hearing none, we will put it to a roll call vote. And we'll start with you, Tiffany. I I I I I thank you. That has been approved. The next item for discussion and possible action is Integrity Environmental Services to perform the asbestous abatement. exciting stuff. Not really. Yeah. Everybody loves a asbesto as abatement. No. Um so for bid package one, the asbestous um abatement is not a contract that's held by CG Schmidt. It's a district- held contract. So that is why we are bringing this to you um instead outside of the bid package itself. Um so I worked with EMC that is environmental management consultants um to perform asbestous um inspections and uh so this would be with the bid package one work being
095done. So the upstairs bathrooms have asbestous. Um there's a few smaller areas within the work scope that will need asbesus abatement. Um we did receive multiple quotes. Um the lowest being 18,477 and the high end was 47,680. Um I would like to go with integrity for the um ESBS abatement. They are also um our approved um demolition contractor in bid package one. So this would kind of bundle them together with this. Thank you Tracy. I want to um just thank you for bringing all of this information forward for the community to see. Um it's truly wonderful how transparent that um you are being with this entire process. Thank you. Um any comments or questions from board members? I guess one more question I have for you, Tracy, is we know that the bid was $18,477.
096Um, as a board, we like to try to, you know, hold hold a company to their bid or to their dollar amount. Is there any kind of a a percentage you see that possibly fluctuating or should we go ahead and go for the not to exceed $18,477? Um, I I could see putting in a 10% contingency. Okay. Thank you. Is there a board member who would like to make a motion? I'll go ahead and make the motion to approve the contract with Integry Environmental Services to perform a speestous abatement for the phase 1 referendum construction projects at a cost of $18,477 with an additional 10% contingency. Is there a second? I second. We have a motion and a second. Any further discussion? Hearing none, we will put it to a roll call vote and we'll
097start with you, Heather. Yes. I I I I Thank you. Um that has passed. The next item for discussion is express insul insulation to insulate the small gym duck work. Um so after the referendum passed, uh we have all met multiple times. So Stacy, Scott Helms, Kelly and I have all met to discuss capital projects for the building. Um, one of those being the insulation for the small gym. Uh, when we had replaced the small gym HVAC, we went from an air handler to rooftop units. Um, when those were installed, uh, the board approved lowest bid and it was value engineered, which meant that they were, um, kind of doing thing things as cheaply as possible. And when I first started here, uh, one of my first tasks was to, um, eliminate the leaking issues
098in the small jam. So we had the rooftop units that were leaking and then also the duct work was not insulated. So whenever the temperature is over 70 degrees and the due point is higher it is leaking all over in the um the small gym. Um so the replacement goals and um I just want to take a second to thank Val because uh she introduced us to Gemini which is AI. So, I worked with my AI on all of these, uh, fun pictures in this slideshow. So, um, we would like to resolve our condensation issues, um, reduce the noise from the HVAC. Insulating that duct work will reduce the noise for band concerts and choir concerts, and also protect the gym flooring. It's a wood floor, and with having constant moisture on the floor, it's
099um, it's not safe for the kids, number one. and it's a it's a slip hazard and it's not good for that wood floor. So, we received quotes from Express Insulation and Wisco Insulation. Um, this is another lovely AI picture. Uh, Express Insulation was 41,500 and 52,800 was Whisco insulation. So, um, my recommendation would be to approve express insulation for the small gym insulation project. And Tracy, just so I'm clear, is that 10% contingency built into the 41,500? Okay. Gotcha. Thank you. All right. Any questions? Is there a board member who would like to make a motion? I'll go ahead and make a motion to approve the contract with express insulation to install fiberglass insulation and white protective jacketing on the two duck work runs in the small gym at a cost not to exceed $41,500.
100Is there a second? I can second. We have a motion by Tracy Hennis, second by Tiffany Stapleton. Any questions or discussion hearing? None. We'll put it to vote and we'll start with Ken. I I I I. And that has been approved. Thank you. Uh the next item for discussion is the fieldhouse curtain replacements. Um, so in talking with Scott Helms, um, this was one of the items that we felt, um, really needed attention, um, to kind of brighten up our space in the fieldhouse and increase the functionality. Um the majority of these curtains are not motorized, but we do have one motorized curtain in the middle of the fieldhouse. And that one, um we have had them come out to repair quite a few times. Um and these are just kind of an eyes sore
101and they're very very um noticeable in the fieldhouse. Um, as you can see, I pulled this picture off of our social media, and you just see that curtain in the background, and changing the color of that would really help the aesthetic appearance of our fieldhouse. Um, and these curtains were installed when the fieldhouse was first built in, um, Scott, helped me out, 90. Yeah, 98 or 99. So, they're their replacement is due. Um they've they've done good but um have lived their life in our fieldhouse. We received three bids. Um the lowest being JN Construction at 26,400 and that is with a 10% contingency added to the quotes. So my recommendation would be to contract with JN Construction for the Curt um Fieldhouse gym curtain replacements. The question I have is I I don't see
102a picture or a description. Um, what would the new curtain look like? Uh, we would work with Jan Construction. Um, it would either be a solid black panel or we could do orange and black. Um, orange on the top, black on the bottom. So, we would I would work with Scott in designing those and getting those ordered through JN Construction. Okay. Thank you, Nolan. Are we going to put that 10% extra on all the projects we're discussing tonight? Um, I think there are a few that do not. Okay. Questions from any other board members? I have a question. Are you considering are you still keeping the motorized unit in the middle then or? Yeah. Well, it would still be a motorized unit, but the curtain would um be replaced. Okay. So, the motor and all
103of the components would still remain the same, but um it's been like the wiring that goes through those curtains that has really been an issue and it's the old curtains causing those problems. Okay. Thank you. Any other questions from board members? Assuming the motor is still good working order. Yep. Yeah, those do not need to be replaced thankfully. Is there a board member who would like to make a motion? I'll do it. Motion to approve the contract with JN Construction to replace the fieldhouse divider and main curtains uh not to exceed the cost of 26,400. We have a motion by Ken Miller. Is there a second? I second. And seconded by Tiffany Stapleton. Any further discussion hearing? None. This also is a roll call vote and I think we're back here to Nolan starting it.
104No. I Tiffany. I I I. And that has been approved. Thank you for your votes. Uh the next item for discussion is Schmidt flooring to install carpet and LVP in classrooms 112, 113, 115, 116, and one combined space 117 and 118. Uh so when again when the referendum passed and we were talking about um what would benefit our students the most um and what we could do with our capital projects funding, Kelly and I really discussed updates in classrooms and uh flooring was one of the biggest items and Kelly and I worked very closely together to um create what we want as a standard for our classrooms for the hard flooring. ing or for carpeting. Um, so these are our rooms with the highest needs. Uh, the carpeting on the upper right is called a
105power bond carpeting and that was installed probably in the late 80s. Uh, that's been in our classrooms ever since. Um, it it looks like it's in decent condition, but if you've ever been in those classrooms when it's warm out, there is a very musty smell from them and it's not healthy for the kids. Um, and then in the agriculture uh classrooms, they have very old VCT flooring. We just want to start giving classrooms a fresh updated look. Um, choosing a few classrooms every year and just continuing with um, uh, a replacement plan. Um, so Schmidt flooring was the low bid. Uh Kelly and I again, we went through multiple products that um we could install in these classrooms and the type of flooring and type of carpeting that um that we chose uh was offered
106by these two companies and we have worked with both before um and we're very happy with results of both companies. So, um, my recommendation is to have Schmidt flooring replace the flooring in those listed classrooms. Are there questions from any board members? Yeah. On that photo on the left, that was that tiling on the flooring in there classroom? Uh, one more up. Yeah, on that left. Yeah, that's called VCT tile. Yes. All right. Uh, is there a reason that we're replacing that, too? I know that the carpeting was explained to me, but um yes, so I um one of the egg classrooms currently has carpeting. I we really need to switch that out because they have animals in that classroom and it's a health concern having animals in a classroom with carpeting. Um, and with
107the VCT flooring, we would like to switch it out number one to get it give it a fresh updated appearance. And because VCT flooring is no maintenance um, other than cleaning, whereas with this VCT flooring, you have to um, scrub and recote every year and every 5 years, you're completely stripping it and rewaxing it. So eliminating those rooms with VCT tile so that um we are doing less maintenance and um my maintenance crew has time to uh do other things around our building. Um thank you. Yeah, if approved, what's the time frame of of replacing the carpet? um if a lot of flooring companies are getting um booked up for the summer, but we do have a two-eek winter break that we could get them in to replace that flooring. So, that would be my
108plan considering that we're doing um referendum work this summer and um I also have summer cleaning and maintenance that uh we're managing. So, my plan would be to replace that flooring and carpeting over winter break. Any other questions or comments from board members? Is there a board member who would like to make a motion for action on this? What is the total cost for Schmidt? 28,939. And that doesn't include any contingencies or other issues. Correct. Okay. How confident are you that they can hold to that bid? Um, I'm very confident. Okay, thank you. That's good to hear. Is there a board member who'd like to make a motion to approve? I will make the motion for Schmidt flooring to replace and install carpet and LVP in classrooms 112, 113,15,16 and the combined space of 11718
109for a cost not to exceed $28,939. And just to be clear, did you want us to say VCT in that? It says LVP here in the Yeah, it's kind LVP is the type of of flooring that we're putting in. We currently have VCT. Thank you. Thank you. Thank you both. I'm just I'm seeing it worded differently in different places. So, I just want to make sure I'm understanding. Okay. So, we have a motion. Is there a second? I'll go ahead and second it. Um, this would also be a roll call vote. And, um, hearing no further discussion, we'll put it to vote. I'll start it. I Tiffany I I I no. All right. Thank you for your votes. That has been approved. Um up next for discussion is the purchase of new classroom furniture. Um
110again this was a discussion between um multiple um levels to identify rooms and find areas where we can improve um student the student life at Harford Union High School. And one of those pieces is the furniture. As you can see here, we have very old desks. Um I can't even tell you the age of these. Um and we really need to update uh not only for student ergonomics um it's the comfort level and uh just the the impression of our school. Um so Kelly and I met with multiple contractors and we looked at multiple pieces of furniture. Um, we wanted it to be um engaging and modern. Um, we wanted better space utilization. Um, and we also wanted uh students to um be able to sit independently, sit in groups or set up the furniture
111like tables. So, these are all of the different ways of the furniture that um Kelly and I had looked at that you could be able to set up a classroom. And I actually have an example of it over there if you wanted to take a look at it. Um it's up in the corner. Kelly, are you going to hold it up for us? All right. Yeah. Kelly is very excited about this. Okay. looking at [Music] this desk as well as other things. And we're looking at all the different shapes. At first, we're going to have teachers choose it. But if you got a certain style, it would limit your ability to be flexible in the classroom. So, this was really the only desk that would give the freedom However, thank you, Kelly. 63. It looks
112sturdy, too. Is it heavy? Yeah, so looking at the shape of that desk, it looks like they can be combined in groupings or rows. Correct. Okay. Yeah. Okay. Oh, right there. Yes. Thank you. Wonderful. With with ventilation. Yes. Nice. Thank you, Tracy. Is there anything further you want to add about this? Um, so I do have a pricing breakdown. Okay. Um, so the price per desk is $361. Um, we average 30 desks per classroom. Um and price per chair is $146.88. Um and then there's additional delivery freight and installation. So the total cost per classroom is $18,121. So the total for four classrooms is $72,483. Okay. And as you saw, that desk was shaped like a goldfish. So, I asked AI to put an oral at a goldfish shaped desk. Okay. Then, it was cute.
113Yeah. Any questions? Um Nolan, I believe, were you here earlier today and got a glimpse in those classrooms? I I did. Is there anything you want to share with the board? I I guess I can say this. I mean, for all my years throughout grade school, middle school, and high school, I don't think there's anything wrong with the desks that are currently in there. I mean, I did enough group projects and whenever we had to move them around, that was never really an issue. I guess with this, I just think it's $72,000 to solve a minor inconvenience. So, I Yeah, I mean, I I like the desks that are in there. If they've been around for that long, I I think they're fine. I don't think there's any comfort issues with them, personally. But uh
114I I just don't know if I can justify $72,000 for a minor inconvenience. I will say I'm quite a bit older than you and I believe those desks were here when I went to high school. They although they maybe even have baskets underneath. I didn't see baskets in the picture, but that reminds me of the desk we had in long long rows in the huge study hall we used to have. So they might be that old. I would say uh from my teaching perspective when I'm looking at the picture here of the rooms identified the desks the actual desks on the right are extremely inconvenient for kids to get in and out of when they are trying to make or do group projects they um it makes your room arrangements really difficult. So when you're
115trying to do group work or collaborate with other peers um the kids have to climb over that bar. um they don't have a huge work surface, so it does make having your Chromebook out on top with notes or, you know, an a worksheet, graphic organizer, whatever next to them. Um extremely difficult. Um and they're they I get kids complaining all the time in my own classrooms about how uncomfortable they really are. Um especially now with block classes when they're sitting in those desks for an hour and a half, they are really not comfortable at all. Um, I myself don't like sitting in them when I have staff meetings that I have to sit through. Um, so my vote would be to approve at least getting rid of those desks with the bars on the side.
116Um, if we don't do anything else. Thank you for your input. Any other board members? Looks like Ken's ready to say something. Is Paragon the only company that provides of that nature? Yes, Paragon is the only company that provides that type of furniture and um we would be contracting through CJ and Associates. Thank you, Heather. So, um $72,000. I'm digesting that. Um, in all my years of working and going to conferences and going anywhere and having, you know, like at places on my employment, they would do ergonomic studies. So, they would sit there and they'd say, "Okay, the most important thing is your desk height and the way you're looking at your screen for neck and all that stuff." And the chair, the chair is the most critical. I can tell you being a remote
117worker, I took my chair from my office because it's at my sitting in my my home office because I can sit in there for like up to five hours and that investment I think is well substantiated because then you don't get the uncomfortableness of sitting in meetings or sitting in classes or sitting in the black. I don't know about the tables um the the moving around in that. Um so I'm I'm just having a hard time on the tables, but I believe the chairs are critical. chairs are critical for um um our our ergonomic development. So, I don't know. I don't know if we can revisit this with maybe some other options that's a little bit less than 72 at our next meeting and just um but that's just my thought. I the chair is
118critical because I literally can find myself sitting for five hours and I go, "Oh, I need to get up and walk around." because you know the comfort of your chair can be the enticement or the the sustainability of keeping a student's attention because they're comfortable physically. So that's just my two cents. Thank you. Um Tracy, maybe to help the board, were there any other desks considered? Um we like I said, Kelly and I looked at multiple other pieces of desks. None of them um had the collaboration that these provided where you could use them as either a table setting, a group of three, a group of five or um you know it had multiple functions to it that we both really liked and that's what we wanted to create as our standard. Um I am
119asked on a routine basis for tables for classrooms and we just do not have any to provide. Um, so this would kind of bridge that gap between desk and table and um would give teachers the options for both. Do we have money in our budget to replace desks and chairs over time? Is this something that's been budgeted for? Um, this has not been budgeted before. This is something I would like to put into the 10-year capital um capital projects plan uh before the referendum passed. Um the past few years we have just been putting out fires with with HVAC so this kind of opened the door for these opportunities. Thank you. Um any other questions or comments? Ken, are you ready to Yeah. Well, there's there's there's four classrooms a you know why those four
120classrooms? Is is are are they the oldest? Are they the uh We chose those four classrooms because those are the same classrooms that were replacing the carpeting. So it would be um going through you know four or five classrooms each year replacing carpeting, replacing furniture and painting walls which we would do in house just to give the entire space a fresh updated look. Oh, so this would be a reoccurring you know every year four classrooms. Four classrooms. Yep. Give or take. Okay. How many classrooms do we have? I don't have an exact count. There are quite a few. Yes. Yes, just thinking four per year might take us a while. Worth noting that a lot of those classrooms, especially in the upstairs wings of our building, have the exact same desk that we saw in
121the photos in there, it would be a lot of money over a lot of time to do all of them. Correct. Um, our science spaces have new desktops. Um, those were those the science room spaces were recently renovated. Um there are other areas of the building that would not need new desks, but um yes, the majority of classrooms do have that old seating. Is there any kind of a uh lead time that we need to be aware of in terms of how long it would take to get them? Um they did say there's a lead time of about I think she said 15 to 20 weeks. Um so again, this would be another project that we would complete over winter break. Okay. So, this is nothing that would get replaced this summer. Correct. Okay. Any
122other thoughts or questions from board members at this point? Um, I heard at least one comment. Go ahead, Tiffany. Well, I'm just looking at I I agree the price per desk and I've done a couple different classroom renovations now in my career. I think that's a bit high from what I've been able to find on my own. Um, so I guess I'm I'm all for the flexible seating and flexible classrooms because I know how important it is to instruction. However, I'm wondering if we can't find some place to get us a cost a little bit less than that and it might be a little bit easier to swallow. Okay. So, it sounds like board members may appreciate a little bit more information and more um options. Is that fair? I guess I'd also be curious
123knowing this is only four classrooms. We have a lot of classrooms with some very old, probably pretty uncomfortable furniture. And again, if they were desktops that were made at the time when we just had a notebook out, maybe a notebook and a textbook is a little bit different than a laptop and and paper as well. Um, so I'd be curious to see if there's any kind of um discount or price break when you order X amount of desks or something too, just kind of so we can kind of get an idea of, you know, do we maybe want to take a look in the future of doing six classrooms at once instead of four or something to that effect. Um, so I think at this point it sounds like we'd just like to see a
124little bit more information. Yeah. Yeah. I can definitely do some more research and bring you some different options. Okay. And then if if you hit a stride where you and Kelly feel like, hey, there's a lot we want to talk about. Um, this board could also we did not form any committees at this point in time, but there have been years where the board had committees for various things. There could be a committee for um the interior of the building, you know, furniture, aesthetics, something to that point. So, just kind of thinking outside the box. If that's something that you guys decide would be helpful, um, just let the board know and we'd be happy to work with you on that as well. Okay, sounds great. Okay, thank you very much for the the information.
125It's appreciated. Um, the next item for discussion is an autonomous scrubber purchase. Um, so when I first started at the district in 2023, we had seven full-time um, staff members on our second ship custodial crew. Uh, we had a retirement and we were coming into budget cuts, so I eliminated that position and we had absorbed his cleaning area. Um, and then we've been very much struggling with staffing. We had another retirement and we were not able to replace that person and we got in task cleaning services to clean our locker rooms. Um, and then we had a resignation earlier this year and we also um have someone out on long-term disability. So, we are down to three full-time custodians and task cleaning services and one part-time custodian on third shift or on second shift. And
126my staff is unable to clean to the quality that's expected um and that they expect of themselves. So, we looked into the Cenobot autonomous floor scrubber just to kind of supplement um their cleaning. So, um the autonomous floor care is very efficient. Um it extends your cleaning hours. Um it very much reduced your labor costs. Um, I would foresee eliminating the part-time four-hour cleaning position if we did purchase the Cenobot. Um, it prolongs the lifespan of your flooring and offers consistent cleaning, which to me right now is the most important because when my staff is unable to um fulfill their job duties, usually floor care is what gets left behind. So, we have not been cleaning our our hallway floors for, you know, it's not consistent and it's maybe once every other week. Um the
127Cenobot versus other autonomous scrub scrubbers uses LAR technology versus a mimic cleaning. So um it has very fancy um radar on it um versus a normal autonomous scrubber that uh you would have to walk its path with it and then it mimics what you did. This actually maps everything in real time 3D. Uh we had done a demonstration with this machine and we went into the cafeteria um just walked it around the the whole of the cafeteria and you know it was like a two-minute walk and it within 30 seconds it mapped the entire area. It mapped the tables and chairs as movable items so that it knows that if those are not in that exact spot that it should clean those areas. Um, with the Cenobot, there's no monthly or yearly software subscriptions and
128no cost for software updates. Um, the price and the price point is much lower than others. And what makes this um really uh unique is that it automatically will charge itself, refill itself, and dump the dirty water by itself. So basically, you check the squeegee on the bottom, make sure it's clean, and it'll just go run its path. This was a return on investment study that was done by Imperial Supplies in Jainsville. And what I really noticed on this was the annual labor cost. So this was taking um you know a normal riding scrubber as opposed to the Cenobot scrubber. uh their annual labor cost was $15,750 and this was um four hours of cleaning per night. And um the Cenobot annual labor cost was $450. So that's where we would see the biggest cost
129savings is in our labor. I did receive three autonomous scrubber quotes. Um, as you can see, the Cenobot price point is much lower, and this actually has a higher AI technology than the other two. Any questions? Warranty. What kind of warranty or repair coverage does this include? Uh, this includes Oh, I didn't put it on here. Um, it does include a a three-year warranty um on all parts and service. Thank you. What's the lifespan for it? Uh, a normal um and I would assume for this too since it does have the free software updates. Um, a normal writing scrubber or any um push behind scrubber normal lifespans around 15 to 20 years. Wow. Uh life expectancy of the lithium batteries that we purchase um for our scrubbers are normally sixyear. It would be replaceable. I'm
130not sure on cost. I'm sure that's something you can look up or get. Yes, I can. Yeah. Um, any other questions or comments from other board members? Why do you think they're half the cost? Um this was a company um from overseas that kind of started really looking into this technology and um yeah they just came up with a great product at a great price. Um I don't know exactly where they were from but um I know Carter and Nilfisk. Uh Nilfisk is a Norwegian company. Um Carter I forget where they're out of. Um, but they're all trying to kind of beat each other at the autonomy game. Um, the Carter and the Nilfisk have been um, products out on the market for years. Um, and they really haven't changed their design in the last
131five years. And that's why I would have never brought this up to you um, even last year. Uh, so when I did get the Cenobot demonstration, I was like, okay, this is something that I can get behind. Any other questions for board members? Thank you for providing so much information. This is it's amazing what they make these days, right? Yes. Um is there a board member who would like to make a motion um to approve the purchase of the autonomous scrubber? Looks like the total cost is actually $47,94.95. Correct. Okay. Is there a board member who'd like to make a motion for approval? I'll go ahead and make a motion to approve the purchase of the Cenabot Autonomous Scrubber at a cost not to exceed $47,94.95. Is there a second? I will second that. So,
132we have a motion by Tracy Hennis and a second by Tiffany Stapleton. We will put this to a vote which would be a roll call vote. Where did I leave off? Is it me? I think it starts. Okay, we'll start with Tiffany. I Heather no. Kenneth I. Nolan I. And myself I. Thank you for your votes and for um the presentation that has been approved. The next item for discussion is the food service joint agreement for meals. Thank you, Tracy. Thank you. Unfortunately, I do not have a formal presentation with fun graphics, but I'm here to answer any questions you have. Um, we all have to learn from Tracy. No, this is essentially renewal of our um contracts with our K8 districts that we provide meal service for. Um we have been doing it for
133many years um for the various schools. Are there any questions? I have to excuse myself from this vote. So here's here's a kind of an idea or a conundrum, right? Um, I think that, uh, we do not have to lump these all together as one. We could, um, parcel these out. That way, you could vote on the rest of them. So, would you like to make a motion to take one of these out to an individual vote? I would like a motion to remove the H&R proposal um, and do that as an individual vote. Okay. I will second that. Any discussion? All those in favor of making the H&R agreement an individual vote signify by saying I. I. Any opposed? That carries. I would also like to make a motion to make the Holy Hill
134Area School District agreement an individual vote. Is there a second? I second. So we have a motion by Tracy, second by Tiffany. All those in favor signify by saying I. I. I. Any opposed? That motion carries. Any further discussion? good example of how the school districts can work together to save money. Thank you, Nolan. Absolutely. Anything else from a board member hearing? None. Um, so the first recommended action would be a motion for approval of the St. Gabriel and Aaron meal agreements. All right. I'll make a motion to approve the St. Gabriel's and Aaron School District uh joint food service agreement. Second motion by Nolan Jacket, a second by Kenneth Miller. All those in favor signify by saying I. I. Any oppose? Say nay. That motion carries. Um I will go ahead and make a
135motion to approve the the HNR district food service agreement for meals between for meals with Harford Union High School. um for the 2526 school year. Is there a second? I'll second that. We have a motion by Tracy Hen, a second by Nolan Jacket. Um those in favor signify by saying I. I. I. So we have four eyes and Tiffany has asked to abstain from that vote. Thank you, Tiffany. Is there a motion on the agreement with the Holy Hill Area School District? Yes. I'll make a motion to approve the joint food service agreement with the Holy Hill Area School District. Motion by Nolan Jacket. Is there a second? Second. Second by Kenneth Miller. Any further discussion? Hearing none. Those in favor of the the agreement with the Holy Hill Area School District signify by saying
136I. I. Any opposed? And uh please note that there were four votes for I and Tracy Hennis abstain from that vote. Thank you. We have made it through our items for discussion and action this evening. Um future board, sorry, future school board related dates. The most exciting date coming up here, graduation ceremony on Friday, May 23rd. The ceremony starts at 7 PM. Laura did send out an email to board members. Should we be here 45 minutes early? Okay. And so um I did talk with Kelly this week and she can update me later, but I did ask her to just um talk to a representative who handles graduation to give us some tips on setup of the table and helping the board practice ahead of time. So that's why we come early so we can
137kind of get oriented to what we do where we are positioned and then do a little bit of practicing of hand handing off the diplomaers. Wonderful. Okay. Thank you. Please thank Chad for us as well. So, um, which board members are able to be here the evening of Friday, May 23rd for graduation? I know I am. So, it looks like we have three. Okay. Okay. Thank you very much. Um, no one or Kenneth that that changes. Just Just let me or Kelly know. Sounds good. We'll do. Thank you. Um, so we've got the graduation date coming up. We also just this evening approved the extra meeting in June for June 11th at 4:30. Is that correct, Laura? Okay. So, be mindful of that. And then we have our regular board meeting on Monday, June 23rd
138at 5:45. Wonderful. Thank you. Um, possible future agenda items. This is a portion of the meeting where we can talk about any possible future agenda items. Um, you're always welcome to contact me or Stacy with that as well, either via email or a phone conversation if you'd like. I will say that so we did our reorganization meeting this evening. Um we we talked about the board rules. We okayed other other things that we okay yearly for the district. If we had any standing board committees that would have been something we would have also discussed and appointed different board members too. We currently don't have any committees of the board. Um it is something that we have had in cycles in the past. So we can keep that in mind as we go forward in the
139months ahead. And just like I mentioned um earlier this evening in the meeting, if there becomes an obvious project or need, there are ways we can either form an ad hoc committee or decide, hey, you know, I think we've got we've got some reasons to go back to forming some committees of the board that would be standing committees. So keep that um in mind and there are some policies surrounding that that we can we can review in the future as a team. I think that um in the near future it would be beneficial to this board to have some sort of a workshop and that might be something good that we could add to that workshop agenda. Um is there anything else on a board member's mind that they'd like to say now about considering
140for possible future agendas? Looks like we're good. Um please keep in mind you can bring those up at any time. Um is there a motion to adjourn to close session? So move. And I'm just going to bring this up. This is a Thank you, Nolan. This is a contemplated close session pursuant to Wisconsin statutes 19.851c considering employment, promotion, compensation, performance, evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. 19.851c specifically superintendent search, superintendent candidate review, and administrator compensation. So we have a motion to go to close session. Is there a second? We have a motion by Nolan Jacket, second by Kenneth Miller. We are going to a roll call vote into close session starting with Heather. I I I I I Thank you. We are going into close
141session.