001I mean, I get the the thought process behind it cuz it Right. >> Okay. One presentation and you guys. >> Thank you. >> Not everyone does that. >> No, we appreciate your time. So, >> yeah. Yeah, that's right. Same thing with show and then they'll go. >> Oh, wow. I really feel like we could have just not put a spot in. >> Hey guys. >> I get it. Chris just does not set these. I see what it means. >> All right. It is according to the new digital clocks that are so beautiful on the wall. 6:30 p.m. So, we will call the meeting to order. Let's begin with the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation
002under God, indivisible, with liberty and justice for all. >> Okay. Approve of public notice. Notice was given. Thank you so much. And we do have an absent board member this evening, but he is unable to participate remotely. So there is no vote that is public comments. There are none. So we can go right into the presentation this evening. >> You had no time to get ready. You had a minute and 20 seconds. I think sounds like >> Oh, it is. I can't tell. All right. All right. >> I'm sorry. >> No, it's there. We just have to figure out how to make it full. >> To see all my tabs open and >> I all work really. That's >> I I'm impressed with how little they are. >> That's because there's so many stuff. >>
003I do I do have some stuff, but yeah. >> Yeah. So, I'm going to be presenting the student services health services report from last year. So, it won't have the cool new mission in it has the old school one. Was he trying to be tech support? >> See, I'm not an Apple guy. I have no idea. >> Thank you. >> You either back off, right? >> Yeah. I'm actually You're the green bubble people. Screw up everybody so hard. All right. Um, I thought I would introduce myself since some of you know me and some of you don't. Um, my name is Andy Zillis. I am the nurse um, for the district. I have a bachelor's degree in nursing from Marquette University and I have multiple job experience with school nursing being my favorite. I've done
004inpatient, I've done med surge, cardiac palative, I've done outpatient, I worked in the EMT clinic and I also did COVID tracing which was pretty cool and it was an at home job so I loved it. Um and then I of course was a school nurse on and off um for the last like 10 years. Um we love Harton Lakeside. My daughter I'm a short one now. My daughter is is an eighth grader here and my son is a sophomore at um Arrowhead and a graduate of um Harland side. So this is the old school mission um to provide a diverse and dynamic educational program that meets the unique learning experiences of all students. So we support the mission by enhancing education by promoting wellness and facilitating and resol facilitating the resolution of accommodations of health
005health concerns unique to each individual student. So next year I get to redo it which is going to be fun. So if you want to know a little bit about our staffing for student health services um I am the main person. I'm a bachelor's prepared RN which is required by the state of Wisconsin to be a school nurse. So, it's kind of cool. Um, we have two part-time health aids, one in H Heartland North, then that was Carly, and then one in Health Room H Heartland South, and that's Amy. Each work um about 12 26 to uh 28 hours, and they're trained in modules. They really allow me the time to do um my data collection, my Medicaid, all this other stuff that I do outside of school nursing. So, that's really helpful. Um and
006they're a vital part of the staff. Acuity is increasing everywhere and it's increasing here as well um in the school setting which is great because we're getting kids in here who normally would not but then it has some hurdles as well. So I thought I would just tell you what I do because most people just think I pass out meds and give give band-aids. Um so I do do a lot of like hands-on care. Um we have had a few breaks. That's kind of why I did add on how to how to facilitate that, decide what needs to be done. Um, I'll talk more about vaccinations, but I um collect vaccination information and submit that to the county. Um, I write individual health plans for um, every single chronic health patient or student in the
007district. I do Medicaid billing. I talk on the phone a lot. You'd be surprised. Calling parents, talking to staff, things like that. I get to teach human growth and development to fifth graders, and it's so much fun. Um, it really is. I thoroughly enjoy it. These kids have great questions. I obviously do give meds. Um, I also documentation. U, we do a lot of diabetic care and I get to hug little kids sometimes. So, it's just a wonderful, wonderful opportunity. So, P is going to talk about more student immunizations because you think, oh, you know, you just turn in this form, it's no big deal. Um, which is true, but then I get to collect the data and put it into our system. So we get we get that information from transfer documents, parent provided
008forms, and the Wisconsin immunization record, which is where the Wisconsin stores all immunization records for everyone. Um document that, take that information, document it to Skyward, which is our um health record program as well as other things. I send out legal notices the 15th and the 24th the 25th day of schools for all those up uh that up to date. And then day 30, I complete the Wisconsin Health Department or Wisconsin Department of Health Services School report to our local health department. So I spent a lot of time doing this. Um especially in that beginning of the year, I spent a lot of time doing this and a lot of time writing um writing health plans because those are really important as well. So this is our compliance rate. Yay. What that basically means is
009that we either have someone who's fully vaccinated or we have a signed um waiver. So very proud of that. Kind of wanted to go over some chronic conditions. I kind of talked about that briefly about how we manage and monitor those at school. We have cardiac conditions. We have some really sick kids who are cardiac kids who are coming to school every day and want to be here. But we just have to be very aware of that. Asthmatics, allergic reactions regard requiring EpiPens, migraines, ciliac disease, cystic vomiting syndrome, seizures, bleeding disorders, um GI issues, and then diabetes. I wanted to talk a little bit about diabetes because it is a huge part of what we do um as a health aid, as a school nurse. Um every single we have um every single one of
010our diabetics wears a it's called a Dexiccom and it's a continued glucose monitor. So, it gives us in real time what their glucose is. Um, it has like a 15-inute delay, but it still gives us some great information. Um, for two of our students, we we monitor that like in the background all the time just due to age or situation. Um, so that takes up a lot of time just being able to make sure that they're aware, make sure that if they're um the biggest concern is if they go low because that's very dangerous. So, we have to be aware of all that things. If people go high, some people would require a correction. Um, and then it's just monitoring these students overall. We really want these kids to have a normal life and not
011to be constantly in their face, but at the same time, we want to keep them safe. So, it's kind of just mixed reaction that occurs. So, this was last year's health conditions. As you can see, this this one right here, this is this is North, this is South, and then this is Northshore. So, North has more because they have more kids. Um it's I think I mentioned it's increasing in acutity and frequent frequency and on the back of the form in the appendix A it has example of two different health forms that I have. Um I can't take total credit for it. I kind of inherited a bunch of them but I've definitely like updated them and things like that which is great. So health room visits. This is kind of boring but we'll go
012quickly. Um, so this is kind of what the health room looked like throughout the year. The green is the health room visits. Um, gray is sent home and then black is injuries. You can see here it became spring >> because the kids had so much fun that they came and visit us a bunch. Um, and then there was probably more injuries and illnesses as well. Um, January you could see definitely that there was more illnesses as as we finished off flu season. So that's kind of what north looked like. South was pretty similar again with the increase in kids in in the in the spring and then having more um sent home, more more injuries, things like that in January, February. So Judah's already small, but that's because there's no there's 177 days in the
013school year. I looked up that. So here is um Northshore. You'll notice that on the I don't remember what it's called, but there's only 150 um max. So, we really didn't see as many kids at Northshore. Um, mainly that's because the fact that we don't have an aid there. We do now, which is great, but um, so that was a big issue with grabbing band-aids really quickly, you know, calling me a lot. Um, doing things like they had to be a secretary and they also were a nurse and they just there was just a tug of war. Um, January, you notice it's even lower. Um, that's because we hired a new we hired a new secretary that month and we kind of decided for her to focus on her um her administrative duties. It doesn't
014mean that like these are all these these are all the ones that were documented versus like actually seen. So, I don't know if that makes sense, but we hopefully solved that problem because they gave me a wonderful aid. I couldn't have been happier. And as you can see again, there's just that sliver for Northshore pretty much a lot in um H Heartland. I had a kid today tell me that her cheek hurt because she was laying on the table like this too long. So they come and visit you for so many fun reasons. I love it. Um but I do I'm a big I pretty much document everything. So I actually documented that too. Um and then we have Heartland South as well. So, we gave 5,227 meds this year. You can see here that
015um the black is Northshore and then this is south and then we got um no this is Northshore, this is north. So, definitely had a lot of medications. Um I think that number is crazy. So, so preventing me uh medical errors. Um I kind of look at the system if there ever is an error or potential for an error. I try to brainstorm new things that we can do to prevent that error. Um so basically I came up with this half sheet um that has the that you know you'd put the student's name, the date, the name of the medication. This is filled out by the parent. I should have started that um medication dose frequency and here's the big one. New medication or do dose change. um the the parent would sign it and
016then I would sign or whoever takes it will sign it. Um it's really important because it gives us another red flag if there's something new. Um so that's kind of was my big thing this year. And then we did medical teams which is so much fun. Um we created uh basically a medical team within all the schools that included nine to 12 people and then we did um scenarios were discussed and then played out. So we would go into we did this before but we would go into the the c the cafeteria and then I'd be like this person's choking. What do you do? Or this kid just came down. What do you do? Is he is does he have a pulse? Things like that. So, it was really fun and it gave people a
017real opportunity just to practice those skills, which I think is so important. Um, I'm going to toot my horn here. Um, so this sh this summer I took the national certification nurse certified school nurse exam. Um, and I passed which is very exciting. Thank you. only 4,000 a little over 4,000 people have this and um is it it was a great opportunity for me to get to um expand my knowledge on things that I can improve within the school, things that I can improve within myself um just on behalf of the better health and education of school age children. So overall, this was a great year. I had so much fun. um always hurdles when it comes to patient when it comes to student care, but I'm proud of my health aids and my staff
018who are always willing to help and safety is always my number one priority. >> Any questions? >> I had a couple from reading the report. First, great job. >> Really great job. The the report was incredibly detailed and it shows that you're doing an exceptional job of recordeping. >> Oh, thank you. So that that keeps that keeps consistent with what you said in the beginning that you spend a lot of time >> and tracking records. Uh just a couple things to point out too. You you celebrated the 98.6 for compliance. >> Yes. >> The state average for anyone listening is 89. >> So it's almost 10%. >> Yeah. >> Better than the state average. So that's great. >> You're I did some summaries >> with over 7,000 visits. That's seven per almost seven per student
019every year. That's amazing. >> Some kids have more than others. Let me tell you. >> I kind of figure I figure that crazy. >> I'm guessing there's some that have none. >> Yeah. Oh, yeah. In the middle school, they they tend to not want to visit with us as much as they like the second graders. Um I think I counted on average we have 17 visits per day, which doesn't seem like a lot, but trust me, it can be a lot. That's not including meds. >> But then also you have all the corresponding documentation. >> Oh yeah. >> So I have a couple more comments and then actually two questions. >> Uh but your in like your medication doses I compared I I saw that in your report you over 800 more than last year
020>> in medication dis. Do you see that as something that has trended up and it's continuing to go? >> Oh yeah. I think that there's um there's a lot more mental health drugs that are being given. >> Okay. >> Which is great. um to see that. Um so if you get a couple extra kids, it doesn't take long to add up to that. Okay. >> And that's kind of where it comes from. >> Uh you let's see. And then I I just had two quick questions for you. And do you feel like with the increase in the number of visits, the increase in the medication, the increase in the documentation, the increase, the increase, the increase, the increase, the increase, >> do you feel like you're running too lean or that you have enough support
021between now and future? >> Well, thank you for that question. I appreciate it. Um, I think I'm doing okay. In the beginning of the school year, I'm not going to die. I'm not going to lie. Like, there's about two weeks where I'm going to just quit. Like, I'm just done. >> We're glad you did this. >> I know. So, this year, Lisa challenged me to kind of give up stuff. So, I had I did, you know, not as much filing, not as much putting things in the white envelopes, things like that. Um, so I plan to work on that more. I'm I enjoy control, >> so it's kind of hard for me to give up that stuff. >> It's fine. I get it. >> Um, but I am going to work on it. There are
022some more things that I'm going to give up recently that I'm doing because we're going to do vision screening this year here. >> Yeah, the Lions Club is going to come in, but there's just a lot of paperwork regarding that, you know, filling out kids names on every single paper. And >> so, I will and I will tuck in on this one, too. We did this year decide to add extra staff. >> Yeah, I was thinking about that as well. Yeah. So, um I think recognizing Andy is everywhere. >> No, but it's so helpful. >> Yeah. I mean, she really goes she goes everywhere and anytime there's a anything it's she's she's Johnny on it. She's in in her car running to that school or she's she truly is an asset to this district and
023and we did recognize that there's a lot of increase and and one person can't do it all. Yeah. And I've seen a huge change in my stress level since um Sienna came. Um she's been doing a great job. She's um she's just a true blessing. You know, she's able to manage things. She's doing a great job with meds. She's always willing to learn, which is great. I really appreciate that. And she's always asking me like, "Can I help you? What can I do?" And so that's been really helpful for me as well. I think the other part of her that's really neat is that she's working towards becoming a nurse herself and so it's part of on on the ball training kind of for her. >> I taught her how to do blood pressure and
024she was like so excited. Okay, here take it home. Have fun. Um so I think she really enjoyed that. So I've been trying to kind of do fun things like that. >> Yeah. >> Well, I really appreciate your passion. You can tell that you enjoy what you're doing. It's you're doing a great job. And I even noticed over the last couple years being here that even I know a previous board member had concerns over medication doses that had issues either missed or right incorrect dosing somehow. >> And that number is is down as well from before. So everything is trending the right way for what you're doing the wrong way for the amount of work you have to do. But >> if you need anything, please reach out to to us for it. So we
025really appreciate it. >> You gave me the gift of another person. I mean, thank you, Dina. So, anything else you guys >> just have one last question on the uh the visits to go home ratio. I noticed that one school was a little bit higher than others. Is that usually the age level or was that the resources that weren't there last year? >> This one was higher to go home. >> The uh Yeah, it happened to be middle school for some reason. >> No, the middle school. The middle school. The I don't even know what you call it. the this that's not the axis, is it? >> The axis is only 150. So just by >> So here, what I should have said this, I'm so sorry. Amanda only gave me information on kids that
026went home. >> Okay. >> Um and because that was the trend I was would prefer than just everything else. So that's why they look the same. >> Okay. >> So, and every so often the other ones, but it's hard because they were like charting and then they were doing other stuff and that's not a problem anymore. Thank you. You're welcome. >> Great job. Thank you. >> Thank you. Thank you guys. My contact information if you need anything and my phone number. So, >> thank you. >> Okay. Next, we have the capital maintenance planning update for Thank you. Have a good day. >> It's a hard to follow, I will say. >> Sorry. >> Thanks a lot. >> It's right here. >> I had to. I had to. See PC. >> I have a PC. >>
027Except I can't connect any of this stuff. >> It's all I have. He taught me how to do this and he's so impressed right now. I'm sure of it. Um, here's your arrows. >> Oh gosh. I was so I was so proud of myself. >> There we go. There you go. Perfect. That'll work. >> Is that okay? All righty. All right. Guys, Carl Hansen, project manager of Tindor. Chad's here with me as well, vice president in our Milwaukee office. So, we did the facilities study. I believe you guys all have copies of that. Is this your first time kind of seeing that? >> Yep. >> Y >> So, I'm just going to kind of talk about what you guys are looking at and what we did to to build that report. So, um talk about
028the door first. So, we've been a builder in the Madison area for 135 years. Uh we've been in Milwaukee for 50. Um we've done over the last five years 15 of these facility studies on 80 over 85 buildings. So this is the first one we we have a lot of experience that. And then we've done over $2 billion in construction just in the education market in the last uh 10 years. So it makes up about 30% of our revenue. We we're in schools a lot. >> And just to chime in on that, we a lot of people look at Fendorf and Madison. We have Madison, uh, Wasaw and Milwaukee offices. We do a lot of big buildings, but we also do a lot of small work. So, we have a special projects group that, you
029know, they focus on projects that are 1.5 million and under. And currently, just in Milwaukee, our SPG group has they've have over four 400 jobs this year. So, we do a lot of big work, but we also do and you know, there isn't a job that's too small for us. Just as an FYI. So when we did this facility uh study for you guys, we focused on four main areas of of each building. So the building envelope and roofs really what keeps the the building weather tight from the inside, the interiors, uh the site and the system. So the mechanical, electrical, plumbing, uh fire alarm, fire protection, everything associated with that. When we're looking at building envelope, they're walking around the whole entire outside. They're looking at windows, brick, or any type of exterior facade.
030Make sure it's cocked. Make sure there's no damage. Make sure all the grouts in place. Um, really taking a good look at everything there. Make sure there's no water, um, coming in or any critters or anything that can get inside the building. Interiors, uh, walk up all interior spaces, looking at flooring, case work, uh, ceilings, you know, there's a spot on AC AC tile, um, could be a possible leak. looking at all your doors, making sure doors are opening and closing correctly. Um, and and really taking a deep dive into that. The site, it's more parking lots, it's out buildings, landscaping, uh, playgrounds, uh, athletic equipment, everything everything outside the building. And then your systems, uh, we'll get to this a little more too. This is going to be like the the higher dollar value
031items. So, it's your your mechanical systems, your plumbing, uh faucets, sinks, all all that type of um stuff. So, when we did these locks, uh completely non-invasive, um only went to rooms that were open or they had access to. Um there, so there's potential for unforeseen conditions. They weren't ripping up carpet. They weren't popping ACT tiles. Um just really walking around taking a look at whatever they could see. Um, we've built budgets off of this as well. That's all based off historical data from all the other projects we've done, um, by looking at the current market and prior similar projects we've have experience with. And then for forecasting for future years, we added inflation onto that as well. So, it's all in 2025. And then as you go into the 2026, 2027, it's 3.75% I
032believe inflation. So, um, you'll kind of see that as going there, too. >> Quick question for you. When you did do the walkthroughs, did you do any while students were here, too? >> I do not believe so. >> Okay. Wasn't sure if you got to see how the buildings and facilities worked with the number of students. >> I don't believe I think they did them all. >> I think we it was over the summer. >> Yeah. Summer when students were here. And just that last line too is we didn't >> we didn't look at this from a from a adequacy of how the buildings function kind of that wasn't stuff we were looking at. >> Okay. Uh for this study >> so these budgets are just 100% conceptual scope like I said forecasted in 202
033$25 to kind of see how those costs kind of increase um based on future years. Uh it's really focused on maintenance kind of only items and and stuff like that. And then these are to really consistent on cost or similar projects that we've seen or other reports with them. Uh budgets are not finalized by any means. Um nothing's really based on design of so architects coming in and you know them having assisting on stuff and helping with code compliancies and everything like that especially with your MEP systems and all that design. So these are the three buildings uh north, south and north shore. Uh the gross square feet. So combined between three and just under 215,000 square ft some days of the building. So the average age of these threes uh main construction construction is
034about 47 years. So just do a little equivalency there. It's about 137 average homes in Wisconsin kind of how how big it is. So when you're thinking the dollars and kind of doing comparison something to think about. >> That's interesting. >> I like that gives you a little Yeah. I mean I just think that's an interesting perspective. >> So we broke it into three different priority items. So 0 to one that's something that we think is something you guys should look at potentially working on or or taking a look at in the very very near future in the next year or two. Then priority 2 to three is the 20 2027 to 29. And then priority four to five it's more of just like monitoring keep monitoring everything look good there but in the next
035four or five years it's something to look at and correct. >> So those are inflated dollars nominal so like the 716,000 in the green. >> Yeah that's that's worth 30.75 every year and over. Yeah. >> So it might cost 10 bucks today. It's 20 bucks down there. >> That's the 20 bucks you're >> Yep. >> Got it. >> And now we broke it out into the four categories uh that I mentioned earlier. the envelope interior systems and site. Like I said earlier, systems is definitely the higher dollar value. That's your HVAC, your plumbing and your electrical items. So these are all the districtwide. So this is all three buildings combined into one. and I'll kind of break it out per so Northshore um a lot of it was electrical and mechanical um in that one
036for the systems and a lot of that systems a lot of the priority one items are NP related across the three buildings uh when we're kind of going in and looking at like carpet and stuff like that it's not a it's more of just a aesthetic thing with paint so that's more of a prior to choose threes fours and fives stuff that's not you're going to not hurt Your priority ones are like uh not getting hot water fast enough the sinks, doors not closing correctly, railings potentially not needing code, stuff like that. So you kind of see how the the breakdown kind of goes. So Northshore really doesn't have too much um in the uh 0 to one as compared to 2 and 30. As you go into North Elementary, it kind of levels itself
037out there. there's lower dollar value in in North Elementary too for potential needs especially in the systems and then as you go into south uh it it's more in that two to three not much in the future not much going for immediate priorities >> does south include the daycare >> I would I would >> it's within the building envelope >> so Just some key takeaways as you're kind of reviewing these two and getting into it. Buildings are in general in very good condition uh for for most of these schools that we're seeing. Um the items there are some items in this report that are known in the maintenance scheme schemes that we kept in there that can be included in the annual maintenance, but just something that we noted. We didn't want to take everything
038out that we saw. We just wanted to be on there. It's a lot of that prior to four and five stuff that that can definitely be taken care of by your guys' facilities teams. Let me ask what what are you saying there? You're saying like the regular maintenance stuff is that >> it's in the report but it's not cost it's not costed into those totals or >> Yeah. So there's some items in there that that have zero cost in there but they don't >> So you might have seen that the carpet's crappy in this room and we know that you didn't put the dollar amount on. >> I know for sure there's like some doors that could get adjusted and stuff like that. some touch-up paint, maybe some there's some stuff with boxes stored in
039areas that just need to get moved away from from uh like hot water heaters and stuff like that. >> Perfect. >> Thank you. >> Uh again, the budgets do not include any solutions for capacity, education, and adequacy or space needs. Like I said, it was just taken over the summer, so we didn't see how everything went there. It's across all three buildings. And then just in general, capital maintenance is always an ongoing thing regardless of updates, uh, replacements and improvements. So, we kind of just walked around, saw what we saw, put a price to it, give our suggestion on priority, and then put it on the board for you guys. >> Then I just go to the the first point that he had on the last slide, which was in general, the buildings are in
040really good condition. We've walked into many districts with a much different story um than what we have than what you guys have here. So you guys have done a good job maintaining you as well put dollars into buildings which is which is really good. >> Thanks. >> Yeah. So take a look at the reports dive into them. What stuff if you have any questions and then just how we can help you guys are going >> I assume Greg and Patrick have something that like this has I see the dollars at a summary level. I assume their schedule is behind it somewhere. Yes. Maybe I didn't turn the page, but it's something separate from this packet. Yes. That has all that stuff. You guys >> we'll use to kind of build up the >> 10. Exactly.
041Yeah. It's it's this is kind of our data set that we're using. And then Greg and I have sat down a couple times and started to pull things and say, "Hey, what makes sense for us as a as a district?" Um because they don't, again, they don't look at this from a use or efficiency of use. Um, so if we know, hey, this is it's going to have a much bigger impact for students programming and learning to do this before this, we kind of can adjust some of those priority levels. >> That makes sense. >> This is great. I mean, I've been I've been eager to get something like this. I've been on the board for about a year and a half now. Maybe not even that long. But this is great. So, I really
042appreciate you guys coming in here. exactly what we needed to get Greg a hand to get his arms around some of this stuff and Patrick and us to get a 10ear plan for this. So, super helpful. >> Appreciate it. >> Yes. Thank you guys. >> You're good. You're welcome. >> Thank you very much. >> Yep. Thanks, guys. >> We know how to find us if you have questions. >> Absolutely. >> Thanks for coming, man. >> We can look for your signs everywhere. >> Hopefully, you keep seeing them out there. >> Thank you very much for coming up, though. >> Thanks, guys. Appreciate it. >> You too. You know what to say. Have a great night. >> Yes, you too, guys. Have a good night. Thank you very much. >> Nice to meet you. >> Craig,
043quick question before you go. So, were there any things in here that blew your mind or were they things? Yeah, we kind of knew about it, but we never dug into it deeply or was there something that just Whoa. had no idea about it. >> There was really nothing in here that that jumped out at me. I kind of knew about all this stuff. just finding the time and prioritizing everything. Okay, know this is this is a really good road map for us right now. So, um we start chipping away at some of the stuff that you know we were talking earlier um you know about the big projects and how take care you know get get a handle on the smaller stuff that needs the maintenance or the maintenance stuff. >> Okay. Well, thank
044you guys for working that out and having them do that. Appreciate it. >> Y >> that's great. >> Thanks Greg. >> Thanks. Have a good night. >> You, too. >> All right. Anything else with that, Patrick, that you need? >> No. Just to reiterate the fact that this kind of is our data set that we can use to now start to really plan out what the next 10 years looks like and how do we keep the buildings in this shape? cuz that was their biggest takeaway when we met with them the first time was kudos because we walked through a lot of school buildings and they're not all taken care of at this level. So >> what do you see as a timeline kind of for putting this together with a proposal? I think within
045a year or few months I >> I would I would definitely um a year would be a long time I would think. >> Okay. Um, I would say in the next six months we could have um a real solid 10-year plan. >> Okay. Yeah, you'd be ideal for my perspective that going into the next. >> Yep. That's kind of what I was thinking. If we have this solidified so that we can really use it as a planning tool, it's really what we need to have happen. I think some of our goals are um on our road map um to success from our strategic plan signify this being ready for uh July 1 of 2026 to have a tenure in place. So that's kind of our timeline. Yeah, it'll be a priority this winter to to
046really get this solidified and start to put into place and, you know, vet it through committee and then let you guys obviously have a greater glance at it to make sure it makes sense to everybody involved. Even from an acute standpoint of Greg being able to react too, having a group come in and look at everything. If there's something he may not have just been in the forefront of his mind, if it was prioritized, he could look at it. All right, well, I can address that as a maintenance. >> Exactly. Now, >> so that this super helpful is great. >> Yeah. >> Okay, move on to committee reports. PBC. PBC. So, we met just last week on the 13th on Thursday. um through that see close we discussed a couple different things. One um was
047the new hire report which is out there for consent agenda today. Um we did discuss uh Kelly hiring uh just as a how do we use and what do we do on our end and it was very pleasing to hear that we do an in-depth screening with with new incoming um subs. So, uh, we check them at the door and there's a process for that. I don't know if there's anything you want to elaborate on there, but it's a piece that kind of ensures we understand who they are and get them to the right place. Um, and then after that, we talked about AI, digital footprint, and we talked quite a bit about it. Um, one of the great things that, um, we did was talk to our teachers and really got a questionnaire back
048on who's using it, where is it being seen, and what's out there. Um, trying to figure out where we are now so that we can put up the guidelines and rails that we need to be there, but understanding that we're not immune to it and it's going to be somewhere in here. So, we're really feeling out those corridors and taking that information and kind of building off of it uh, to bring back something more back to the board here. hopefully in the next couple months just on here's what that looks like and what that could be. Um so with that piece and just a little bit of guidance there we also got a swallow um plan that they use for their digital uh to look at as well how they guideline some things. So we're
049kind of using that to put together what's going on in the area as well as what we're doing here. So a lot of good conversation that was going back and forth. a little bit more that needs to be done though before it's board ready to be have talk and a little bit more of decision and what's based there but a lot of AI >> yeah and I'll just add this just really was a great catalyst for us to pulse check right get a gauge of what are we doing and who is without any kind of reprimand or just tell us what you're doing where you at what what do you have and then PPC brought up we just want to help guidepost this right just keep the district safe keep our kids safe keep our
050staff safe what does this look like and we I talked about at the last meeting the importance of that digital citizenship and the digital footprint and how we're working really hard through through 8th grade this year was part of our new curriculum in our libraries to um talk about just that. So we we did go ahead and grab numbers three, four, and five. I believe it was off of we met about this this afternoon. Um the entire uh leadership team was involved. Uh but really kind of took those three, four, and five off of our swallow off of Swallow's um their guideposts and got that out to our staff because they want to know what can we do? What can't we do? What should we They know for the most part we're not teaching kids
051with this. We're not getting kids involved in it. They can't even they don't even have access to it on our computers, right? Like there's no way for it to happen in our school. But there are ways where differentiation can can occur or we're using it in our digital marketing and media because they they can grab different images from from there to build their all you see all these flyers and everything. They did these great um Veterans Day flyers and posters and they used Canva to do that. Well, Canva uses AI. Um but that that's a great way to do it, right? And and learning how to do that. So, I think our staff are on board and and excited that we're talking about it. Some very apprehensive, right? Some are very like, you know, but
052it's happening and we just want to make sure that um we gently guide everybody through it and keep kids safe and keep the district safe in the process. >> Absolutely. Some of the some of them range from very confident and I use it regularly to zero confidence and I don't use it at all. So, it's a very wide range of them of answers and how it is. I just I think that the question that's out there too. >> Um and just for reference those three, four and five that you had was digital communication, digital safety and digital citizenship the conversations that were pulled. So um excited to have more of that come forward as we go through with the information coming down the line for that. And as you said as well the uh AI
053the only thing AI that kids sees is in a canva program. Nothing else is AI in front of them. Everything else is blocked on the computers and like AI they're continuing to block anything new that comes up. So they are uh Chris Dylan and the team are doing a great job of making sure the kids are safe on on the computers provided through school. And then we discussed policy uh 0167.7. Um there is some uh links down below to different to different uh policies in from the laws to policy and they don't quite match. So we're just fixing this. We're going to bring it back to policy committee next week or sorry next month in December and just verify that it's all matching the right way because as we bring all of our policies together
054from Neiola, it starts putting spiderw webs together. Just some of them didn't match or went to a policy we didn't have but Neiola had. So, we just making sure that's accurate. So, we'll we'll bring that one back to committee. We'll we'll clean those up. If it needs to be changed, we'll bring it back to the board for a vote. Okay. But we believe it's just >> great. Thank you. I just had one quick question >> for the teachers with PD. Do they do any PD on AI? Because there's a difference between what we would do maybe from a guide rail standpoint and then what do they do from a utilization >> and education with it, >> right? Not yet. That's what we have to figure out. >> Okay. I just wasn't sure if that's built
055into some ongoing education on their end or not. >> Not yet. >> Yeah, it's part of it, but not yet. >> Step one was what is out there? What are we doing now? Then there's what's out there, what's best practice, and how do we want as a district to continue down this road. So stage one was >> okay. >> I would say there are some excitement though of like how can we best utilize this? I mean there's cuz it's scary like anything new. It's not all that new but it's new for a lot of people but it's it's it's here and it's here to stay, >> right? >> So how do we how do we best leverage it? >> Okay. Thank you. That's great. All right. Finance. finance. We had a world record speed meeting.
056>> Super long meeting. >> Efficiency was worth 13 minutes. >> Efficiency. >> It was we I mean we just finished the budget, so there was none of that talk and um we didn't have theor report yet, so we didn't talk about that. So, we basically just went over spending, pulled a couple invoices, looked at the vendors, and the monthly financials donations, and we're on our way. So Patrick will catch us up on the financials, but it's pretty monetary. Great. All right. Okay. Moving on to consent agenda. There are six items there. And before I look for a motion to approve them, I'd like to see if anyone would be willing to read off the donations from the month. >> Maybe I contact with you first. >> Me? Yep, I can read. >> I'm going to
057have it wrong. I say this, but we had a donation for Brina Lake Country School Band booster club for $2,000 uh to the band funds the band program. So, thank you very much. >> Thank you very much. Thank you. Okay. Outside of that, does anyone have any concerns or issues from A through F that need to be pulled out for additional discussion? Nope. If not, I'd be looking for a motion to approve the consent agenda items as presented. >> Motion to approve consented items as presented. >> Second. >> Any further discussion? All those in favor say I. >> I. I opposed. Motion carries. >> Oh, what was that? >> No, there's a map. >> Okay, superintendent report. >> Yes. Um, thank you. I wanted to just get you up to speed on a couple of
058things here. Um, number one, Sarah Blankenheim, phenomenal doing some just really incredible work to um, fulfill the things that we said we were going to. We made a promise to you that by November 15th, we would have our curriculum up on our website for total transparency and it is. So, I want to guide everybody through this. If you go out onto our website, you can get up into the main menu here and you go through here and it you get to department is where you would want to click and then you go to academics. within academics, it starts to give you a full scheme of what we have going on here. Now, there are some documents that are in the process of being updated still, but you can still go in kindergarten through um the
059third grade overview, scope, and sequence of each of them. And then there there are little links. So, what is you know, what does this look like? Phmic awareness and and all of what we teach is all out on our website, fully transparent. um in in the work that we're doing. Um again, building background knowledge in kindergarten. Again, everything that we have going on, all listed for you. Um so, we're really excited about that work and um given given our families the opportunity to take a look at where we're at. Um coming soon, the curriculum guides, as you know, we have a brand new um social studies curriculum. Um, but this will at least get you started in taking a look at what students are learning kindergarten, kindergarten on up. So, um, please feel free to
060reach out if you have any questions at all. Um, but really wanted to display that because we are we are absolutely proud and, um, huge shout out to our friend for getting that figured out for us, uh, Miss Sarah. She's amazing. Um, so we have that. Oh, that's not what I I don't want to share that with anyone actually. So, kind of going going a little bit deep into our our accountability score. So, first and foremost, congratulations to Hartland Lakeside School District for once again achieving the highest level of um accountability in the state Wisconsin state report card um as um significantly exceeding expectations. continuously do that on a regular basis. There's there's nothing more to say about that. We are so very proud of this achievement for sure. Um, but I think that that
061at this point in the game, we've been significantly exceeding. And I think right now, you can't get out there on media in any way, shape, or form and have people talking about how the state has changed the score, you know, and it's okay. Well, what does this mean? And are we really achieving and are we really doing? And what does that actually look like? I'm not here to answer for the state. I I I can't figure out for them or for us what that means, right? But what I can tell you today is how H Heartland Lakeside is taking a look at what does and does not tell us about our schools as far as the state report card is concerned. So here we are. We are significantly exceeding expectations over the course of the
062last three years. You'll see um district overall score in 2223 was 89.6. in 23 24 was 91.7 and last year was 93.4 which a total increase of nearly four points over time at a high exceeding district that's really hard to do. So congratulations to the students to the families to the teachers to the staff for always always raising the bar in this district. Really really proud of that. um what we what we can talk about is the limitations of the state system, right? So, let's talk about that. Let's just be open about it. The measures it measures a narrow slice of academic outcomes. It doesn't reflect real-time learning or growth across the entire school year. It's one snippet in time, one day, one time, one test. It lacks context regarding student well-being, engagement, and readiness.
063It does not include the skills that we develop through our portrait of a graduate and it misses local priorities such as leadership, belonging, creativity, and curiosity. The state report card is based mostly on standardized test scores, right? Our families deserve a complete picture of what makes our school exceptional. Um, and I just I like this little part that I just kind of created. Um, little quotes, right? Um, what truly sets H Heartland Lakeside apart is our distinction comes from what cannot be measured on a state report card. Experience, relationship, and opportunity that shapes confident, capable young people. Hartland Lakeside delivers a kindergarten through 8th grade journey rooted in consistency, community connection, and student- centered learning. Sticking with our strategic pillars, academic excellence with a strong core instruction, kindergarten through 8th grade. We talk about that
064small class benefit. What that equates to is personalized attention, rapid intervention, and deeper relationships between our students and our staff. We have an elective program that expands interests, talents, and future pathways. We have real world learning embedded in classrooms and instruction that's aligned to the portrait of a graduate. Just a minute. I want I want us to talk a little bit about um the portion of a graduate skills and what those are. Responsibility, communication, collaboration, problem solving, empathy. These life ready skills are practiced daily in our classrooms. Tied to that, our local community values. What we heard when we were creating this strategic plan, it's about belonging. It's about leadership, creativity, curiosity, character. They're all essential parts of the H Heartland Lakeside experience, but are not included in the state score. >> What truly sets
065us apart is what we are known for. Small class sizes, personalized attention, and quicker support, strong core instruction, hands-on learning, and high expectations paired with meaningful support. When I speak to you about our exceptional um programming and our elective opportunities, what do we provide that others don't? Digital media and broadcasting, robotics and STEM, outdoor education, which if you're watching anything on our Facebook, you see is really really taken off um due to some additional staff and and programming. Personal finance is being taught um visual and performing arts unlike anyone. We've got our our band program and our coral program and our musical theater program that carries us all the way from first grade through 8th grade with incredible performances. As as a former music teacher, I will tell you they are remarkable. Um, these are
066the programs that help students explore their interests, find their strengths, and build their confidence. Strong partnerships with local organization, clubs, and service groups. We have a lot of that going on right now and one that I'm super proud of and super proud of our student council members for is our nights care crusade. It's students serving their community with purpose and the work that they're doing right now and and the the they are they are so excited. You know that we have 130 students who are affected by by e socioeconomic status in this district and we had a big goal of how many students we wanted to serve. They are surpassing that goal already and we are we are thrilled to bring this community together. They are creating posters. They want to contact different organizations in
067our community writing letters. Um they are they are out there and they are our students, our kids serving our community. Um you don't get that in the state test. Meaningful opportunities for students to have voice and leadership and transparent communication and collaborative problem solving. again goes back to the portrait of the graduates elective programming and then our true story. We are absolutely here to celebrate our accountability rating and and no it is not what is defining us right now. All right. So I I'll share we are the second highest scoring district in our little area. We're going to throw that out there because we're proud of that. Right. And it means something to our community to know that of the feeder schools, we're sitting in second place with all that we have. And our district
068has more students than the majority of those in the top 30. And you can access that data whether it means something or not to you based on whatever parameters have changed. What I can tell you is here at Hartland Lake School, we stand out because we grow children, not scores. We prepare them academically, socially, and personally for high school and life beyond. And our community, staff, students, and families make that possible working together. So, I just want to say one more time to our community, thank you for partnering with us. Thank you for trusting us and for supporting the work that we do for every student at Heartland. So that's that's what we're passionate and very excited for the future of our questions. Anyone? >> Is the character say the student council's running that? >>
069They're doing the majority of the work for it. >> That's awesome. >> That was all part of how this whole thing was brought forward. >> Okay, that's cool. >> So they're creating flyers and writing the letters. they're going to be the ones that are at the um event on Saturday morning um which I've invited all of you to come to. So I please hope that you can be there to share in that experience kind of help guide them a little bit. >> Yeah, Morgan Henning and Alexis and Iron leading that there. Ohgan Morgan Johnson. Um yeah, they're leading that charge with their with the students and there are well over 40 or 50 students involved. >> That's awesome. Other questions? >> Great. Thank you. Great. Great presentation, too. >> Yeah. Who wants to hear about
070stuff? >> I do. >> I know. Me, too. >> All right. On to the director of business services report. Mhm. I don't have um like Matt said, uh it's it's the time of year where we kind of start to settle in sort of business as you as usual this time of year. Um past a a very um successful, fully funded budget that allows us to do all of that stuff that Tina just shared with us. Um but as far as the finances go, uh we're sitting in a very very solid cash position. um still have about 5.9 million total in the bank. Um operating checking we're looking at ended uh October with just shy of 207,000. Um operating savings about 3.9 million. Um and then our capital improvement plan savings uh has grown to about
0711.75. Um and then our north student activity account um is just over 8,000. Um we are earning a very solid uh 4.3% still. So great. Um I thought um there might might be some changes. Um but uh the Fed doesn't look too eager to make any uh huge cuts anytime soon as far as I can see. Uh again, our cash position, our fund uh 10 balance is what allows us uh to weather the storm, so to speak, because in public education, um cash flow uh doesn't always come in wickety split. Um so we will start seeing our first set of of property tax revenues. Um, and we just we just finally settled up um some of our state aid from last year even. So, we won't see um state aid come till later in the
072year. We'll start to see some of those property tax revenues start to trickle in in January. Um so, our our our fund 10 balance is what allows us to again not have to short-term borrow. Uh not have to worry uh that we're going to be in a cash crunch. uh and allows us to to run the the district uh in a in a manner that's efficient, effective, and produces the results that that that Tina just shared. Um so I don't have a ton other than that. It's um again um a lot of business as usual. Uh it's basically the time we start planning for next year really. Um we'll start to look at um what what our our capital needs now that we have our Findorf study in hand. uh and Greg and I will
073will work closely. Um we will also start uh the process of going out for bid for a lot of the projects that are slated to be completed this year that I've already uh shared in previous meetings. Uh and we'll we'll obviously as those as those bids go out or as RFPs go out uh we will have conversations within finance committee and then bring those to the full board um at that time. Um but I'm really excited. We're in a great we're in a fantastic position. Um and a lot of lot of a lot of great things uh as far as facilities go are going to be happening this year within our fun 10 budget. Um that brings me to my second um second point here is for some capital improvement updates. Uh Greg and his
074team have been busy. Um they've been working on um so he he just breaks it down by building for me. Uh at North um they were replacing light fixtures in the cafeteria. Uh they installed uh brand new vinyl plank flooring in the reading room at North. Um they did a bunch of of service to the air handler units. Um, so not not always that flashy uh work that everybody sees, but if you looked at the Findorf study, um, our mechanicals are are one of the most expensive things and we want to safeguard those with routine maintenance. Um, at South, they also did some some light fixture upgrades in their cafeteria. Uh, they're in the process of replacing some drinking fountains and adding uh bottle filling stations. Um they also did u a lot of HVAC
075maintenance of itself um on the rooftop units. Um so the those air handler units up top um they did uh filters, belts um and and general maintenance on those units uh to keep those in tip-top shape as it starts to get cold here. uh at Northshore. Um they worked with they worked in conjunction, Greg and his team uh worked with Chris uh Dylan and his team uh in IT to replace uh exterior camera bases. Um they did some just miscellaneous repairs and maintenance. Uh and then at Northshore, they did a a big um service to to that building's air handler units uh that are um again filters, belts, and um just general maintenance so that it's all in uh peak working shape for the for the winter months to to come here. So, they've been
076busy. Um and again, I want to give his team kudos because um they've got these places looking really nice. And if you look at 250,000 square feet is no joke. So it's that's a lot of square feet to take care of and he does um he does amazing work. So >> thank you. >> Yeah. >> And three ages in buildings. >> Yeah. Yes. >> And it's not as if they're all cookie cutter either. You know, when you build different buildings at different times, uh the mechanicals are different. Uh they're I mean like Evan was explaining that the type of air handlers and uh rooftop versus air handler. I got an education let me tell you. So >> um I actually have a couple questions when we talk about the 10ear plan. Yeah. >> Like a
077lot depends on you know just not just our buildings but kind of the municipality like coordination of like traffic flow, utilities, future growth, whatever. >> And since we're a theater district to Arrowhead. >> Yeah. I'm curious of any long-term planning on their end um that will affect us because Arrowhead is currently engaged in formal conversations with the village of H Heartland regarding potential annexation of the high school property. Um I would be I'm curious if we could get an update of how that like where that stands. And I know Chris since you do sit on both boards you have a unique position to kind of update us on that. Um, so I am wondering if you have any discussions about municipality borders or annexations that might intersect with what we're doing for our 10ear plan.
078>> Is that a question for Patrick or for me? >> Well, I said Chris, since you sit on both boards, >> we could >> it would be for you actually, please. >> We could do that after we get through his report. When we get to the next one. >> Pretty sure we just finished it. >> Yeah, that was the end of what I had. Again, I would be happy to reach out to uh to their business manager and and ask those very questions if you'd like. >> Well, I figured Chris could probably answer them for us, too, since he isn't part of those discussions. >> I can answer some of it. So, the conversations regarding the annexation have happened between the village and the arrowhead board. They've stalled. There hasn't been much that have happened
079with those for few months. >> Yep. You guys sent the letter on October 7th. >> Y >> I haven't seen anything in the village board minutes. So I'm curious >> what's been going on behind the >> behind >> that should be transparent. >> I don't have anything behind. >> I can tell you that the letter of intent or interest was sent on behalf of Arrowhead's board >> to Arrowhead. Yep. I'm sorry to village board. The village board hasn't responded yet. >> Not that I'm aware of. >> So that I don't really have anything there to add for that. There was another question you asked. I was just wondering how long-term planning for Arrowhead is going to affect H Heartland because of this annexation and the fact that um the new legislation that was introduced this
080week, Assembly Bills 644 to 649 and Senate Bill 655 and 656, which Lynn I believe um touched on and said that's why we moved back the feeder district board meeting that we had planned November, we pushed it back till January so that maybe these could pass. So I'm wondering what is going on with that and what kind of what Arrowhead's planning. >> I can't speak for Arrowhead. I can only speak for me as an indiv. >> Correct. >> So I can tell you what at least information that I have, but it doesn't necessarily represent the voice of the Arrowhead board. At the last meeting, Lyn Bos and President Schubert updated conversations from the legislators that they met with, Representative Kitchens and Barbara Dietrich, and both of them, well, I should say, uh, Representative Dietrich recommended
081delaying any type of conversations with our combined districts until after the new year since some of the bills, a mentioned may be up for vote and could impact local discussions. So that's as far as I know for now. So the intent from what I know is that the next local feeder and arrowhead joint conversation meeting wouldn't happen until potentially January. >> And I would assume that this wouldn't affect the 10-year plan. you still going to and the updates you still plan for all these people putting in place and put forth the money towards those things as you go through there and plan it out and the reason it's called the host will take over if that were to happen and it needed to be that it would >> interrupt everything that's going on but as
082a >> top rated district in in the >> correct >> state we want to continue to be planning years ahead not just the day of or the next few months down the road so I believe that in that plan it would continue on as as Yeah, and I'm actually really glad that you brought that hostile takeover up um because as board members, we all have an obligation to act transparently and to avoid conflicts of interest since you have responsibilities to both districts and this issue could impact them differently. How do you plan to >> Is this capital improvements update? >> It is because it's about like our consolidation and topics like that. So if not, I can wait till three more minutes if you want. But I think the question is fair to ask if
083Chris has how he plans to deal with his conflicts of interest, if he thinks he has any. >> Morgan, this is not the first time that you've asked about potential conflict of interest and >> and I think it's fair to continue to ask. >> You you can ask, but this isn't a topic of discussion on the agenda for this evening. There is >> So you don't want to answer that question though? >> There is not a topic to be talked about. This is a personal question that >> it's not. It's about capital improvements and what Arrowhead's doing with an annexation into H Heartland, which will then affect H Heartland Lakeside >> and our resources and how much we have to pay and taxpayers. >> Okay. >> But also, I would like to know what you
084know about the annexation. >> I'll I'll give you some grace and I'd like to understand how will that affect us since you said so confidently it affects our district. How will it affect us? That's what I'm asking you is how will it affect our district? Have you thought about that since you do sit on both boards? >> As far as I know, there is no direct impact of whether or not Arrowhead sits in the town of Martin or sits in the village of Heartland. >> So then why do they need to change? >> This is not an Arrowhead meeting. >> That's fair. >> So we can have that conversation privately. This has nothing to do with Hartland Lakeside at the moment. >> I'll agree to disagree on that one. Okay. So, thank you for not
085answering my question. Let's move on. Thank you for your permission. >> So, condescending. >> I have nothing else in mind. The updates I was prepared to give Morgan brought up early. So, we'll move on to future meetings. Finance still good for Tuesday, December 9th at 8:30. >> Yes. policy Thursday, December 11th, 9:15. >> Yes. >> And the next school board meeting Monday, December 15th at 6:30. >> Yes. >> Do you see any need for a workshop or anything early? >> No, but we No, I don't. >> Okay. >> Yeah, we'll see when we get closer. Okay, then at this point, I'd be looking for a motion to adjourn. So moved. >> Second. >> 7:39. >> Wow. Record time. >> Any discussion? >> All those in favor say I. >> I. >> All those opposed. The
086motion carries. Ajourn 7:39. Wow. >> Look at that. Finance and that bill. >> I'm kidding.