001Wednesday specifically. >> They tried to get on it today. I'm like, I don't think it's warm enough. It's okay, man. 30 minutes later. All right. All right. Oh, still in. All right. It's 6:30. We'll call the meeting to order. Begin with the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Okay. Proof of public notice. Notice was given. Great. There is no virtual participation this evening, so that will be skipped and we will jump right into public comments. Neils, you are the only one. Hi, Neils Peterson. You guys all know me. Um, I was very excited to see the handbook come out. Um, I was taking a look through it
002and had a couple questions on the cell phone policy. Um the policy in the handbook references board policy 5136. Um but we actually have 5136.01 which seemed like it was a little bit in conflict with the policy in the handbook. Um the handbook policy says that use is prohibited on school grounds during school hours. 5136.01 1 says that possession is not allowed from bell to bell on school property or any school sponsored activity. And it specifically calls out smartphones and headphones and smartwatches. So, I wasn't sure if the board intended for 5136.01 to ban possession of all of those devices. um or if the intent was the handbook policy, which is just use is not allowed. Um and I was particularly called to that because I remember when I passed as a volunteer board member,
003the original draft a couple months ago of 5136 Bed 1 did not ban possession. It only banded banned use. So hoping you guys could take a look at that um so that the neola policies could hopefully match our handbooks which we'll talk about use of it. Okay. And that's it for public comment. So then we'll move on to consent agenda. Are there any questions on the consent agenda? If not, I'd be looking for a motion to approve consent agenda as presented. >> What are the words we're supposed to use when you say it like that? >> You can make any motion you'd like. >> Oh, I thought there was like a >> You can say so moved. >> So moved. >> That's what it is. Yes. So moved. >> So moved. >> I will second
004it. Any discussion? >> Do we not have any donations? >> We do not. >> Okay. And then I'm going to ask yet again why we won't publish personnel report without salary information if that's what we're worried about. Why we won't share that information with the public? I think that's something that we should be sharing because people that don't like so I don't get all three newsletters because they only have kids at two of the buildings. So I know I'm not a unique situation so people won't know kind of what's going on in other buildings. So I think it would be nice to have that available. >> What what I'm not following what you're looking to have >> the personnel report is not public and I get that we're not doing it because it's got salary
005information even though that is public information. You can look it up. Why can't we take off the salary information and still publish hey we hired X Y and Z or Uh, person C left. >> Have you requested this before? >> Yeah. Um, we kind of talked about it and I don't think anything was determined. >> I remember Amy uh, who was no longer here said yes, we'll look into that. So, I >> was that maybe in May. >> Probably. >> Okay. Yeah. I don't see why we don't. There's no reason why we can't do that. It's not a big deal. Yeah, we can. >> I mean, I figured it wasn't anything. >> We'll just not do the um salaries, but absolutely. Do you see a problem? >> No. No. We'll just grab this all your
006data off. >> So, and then I guess >> still have executive content in that. >> Yeah. >> Okay. >> Because So, when we're looking at it, these people have already been hired or we're approving them to be hired. >> Approving them to be hired. >> Okay. And so then we don't look at any contracts or anything either though. >> No. Contract is a standard contract. So, it's the same and we approve those contracts year over year. just asking procedural questions since I don't know >> all the things and >> um yeah I guess uh yeah that's why >> so you don't need that pulled out >> no I no just asking procedural questions >> okay any other discussion all right the motion on the table is to approve a consent agenda as presented. All those
007in favor say I. >> I. >> All those opposed. Passes unanimously. On to committee reports. Finance. All right. So, we had our meeting about a week ago. Um, I want to thank Patrick. It was his first meeting. Patrick, Tina, Morgan stepped up. I had some travel issues. I was taking it from a car a turn bike in Ohio or Indiana or somewhere. So meeting >> you guys stepping up but um look it was pretty standard meeting. I think there'll be some heavier lifting next um next month as we work towards the annual budget. We this this um last meeting with June closed the last year's fiscal cycle. Um, as we discussed, we were we talked about the the bells and the clock system that we were going to have some surplus funds. We end up
008having about 98,000 of surplus funds out of our budget from last year. So, that basically covered the entire equipment cost for these bells. Um, so that was good. Um, and then look, I think, um, it was Morgan's first time through doing this. She's got an accounting background, so she asked a lot of good questions and dug into the financials deeply. And you know, Patrick's learned his way around how we do stuff here. So, I think we're so forming a good foundation of the team right here. So, Morgan, anything else to add? Spending was in line. Um, no. We just, um, we talked about the state budget that was approved and, um, how special education funding was kind of upped and I was asking Patrick kind of where he was thinking for the budget. So, that
009was nice to kind of see that. And then um, the freezer that >> Yeah, we had to get >> for that. Yeah, there's a fairly expensive repair that's going to come through soon. The freezer, I don't know if it totally died, but it's not functional. So, It's a compressor replacement and I've got the whole ride up and it's about 20 23 24. Um, a new one cost about five times that. So, they said there's plenty plenty of useful life if we make the repairs. Um, Jam Brennan said that's the best course of action given the age, the condition. >> Yeah. And keep in mind that will come out of the food service fund which is fund um the food service is >> fun 150. >> Um and if you recall I mean we generally price
010our lunches such that as long as people pay we end up with a little bit more than our food service costs and every couple if that balance gets too big you have to spend it on stuff. So I think we bought like dishwashers a couple years ago or stuff because we had stuff to spend on. So, this while expensive, hopefully won't have too big of an impact on our general fund. I guess the other thing I should add from our meeting um which I've been doing for the past couple months is talk about kind of capital repair stuff, the the new clock system isn't completely in across all buildings. >> Yeah. So, I wanted can I can I like I'm going to go ahead and um add to this story and and bring it back
011to kids, right? because that's why we're here. And and when you think about those clocks and all the conversation that went along with the clocks. Um and we think about all of our students, right? Every child that that we we have in our schools. We are hosting summer school right now. And we have summer school happening at um North and we have summer school happening here at Northshore Middle School. And Chris Dylan has just done an incredible job of staying on top of this project management and getting these in. They are all in. They all look like that. But one of the best moments was the first day that the students realized they were in and saw them. And one of our students um it who came across it and got really geeked. He was
012so excited and he was like, I can finally for the first time tell time at school because he couldn't read the analog clock. But the digital made sense to him. And others who went to Chris and said, um, this is amazing. saying, "These are great. I love these clocks." You know, so I think, you know, just always kind of keeping in mind the kid because they're we're we're treating them we're we're preparing them for their future, not for our past. And I think that whenever we think about that and we think about this means something to them and and being able to relate to them. So, I just thank you for approving it. Thank you for um getting us to this place. And we have tested out all of the emergency system with it. It's
013pretty slick. So within 6 seconds, it comes across the screen in a bright red. Um, and even if you're not looking at it, you can see it out of the corner of your eye and it hits all of the district and we've never had that before. So, thank you. It really was a big a big approval for safety for our kids. >> That is good. I'm glad we did that last month. I guess the final thing to say is we the roof repair is at south or north. I can't which north's got the new roof and that's done right. >> It's done. So there a new roof on north. So again, these are two >> pretty hefty >> Yeah. >> packages that we've done without dipping into our capital fund over the last two years.
014>> And 4K started today with their new mulch project. >> That's exciting. >> So that's a really big deal over there for our 4K families as well. So, >> I had a question for you on the repair. Do we for repairs that are large, do we do out for bid or only for purchases? >> Only purchase. >> Okay. >> That would take some time if you had to do it for repairs >> depending on the timing of emergency. >> Yeah. Yeah. I believe the parts are on order. >> Okay. They said it about 6 to 8 week lead time. So, we wanted to get them ordered right quick. So, we were up and running for school. >> Yeah. Good. >> Well, and I liked you had mentioned that the guy or the the worker or
015the staff member, whatever, had said that they recommended repairing, not replacing. Yes, they did. So, I thought that was >> Yes. >> He he he gave Greg a ballpark. He said, "This is about what these units run now." He's like, but given the given what the the malfunction was, I think it's a compressor motor and a couple other things. Um, you know, he said definitely repair. There's a lot of useful life is what he said. >> Great. Okay. Good for finance. >> All right. Moving on to PPC. PPC uh we met uh regarding a a policy that we're going to discuss on a little bit regarding uh the 55 5330 which is the uh medications. So we'll go over that here in a little bit. Then we it wasn't say a short meeting but we
016went through the handbook which was a big part of the meeting which we've been trying to get out for some time. So now that everything's been put through we discussed what was in there. Everything was kind of pushed in through Neiola and matched pretty close. I know there's some uh pieces that we talked about. We there was an order that we talked about changing just a little bit easier to read and then making sure we had enough references back to where you can find our policies cuz they do change based off of discussions here. So, we've updated that information. I see it's all in there. So, excited to have that out there and get that into the community. >> All right. Good. Moving on to superintendent's report. >> Yes, thank you. Um great and excited
017this evening to bring to you um some really vibrant people that we have brought into the district. And you've heard me say it before, getting the right people in the right seats makes a difference. And um so tonight I would like to um introduce or have our new people, our new people on our leadership team um introduce themselves. And I will just go ahead and start with Patrick. Uh, I was requested to go up to the >> podium, so I'll make it official here. >> Yeah, >> this is official. >> Yeah. Um, for those of you that haven't met me, I'm Patrick Austin. I'm the new director of business services. Um, just a little bit about me. Uh, I I'm from the area, born and raised in Sussex. Um, lived there most of my life.
018Actually just closed on a house in Falls, but not too far down the road. um went to school for finance, spent about 5 years in corporate finance and decided I wanted to make a bigger difference. So I I changed gears and I I started my path in education. I've been in education for about 15 years. Um taught at the high school level for 13 years and then kind of had an aha moment that hey I I went down this path to make a difference and maybe I can use my finance background to make a bigger difference. Um and that's kind of how I ended up here. um spent the last little more than a year with the Whitno School District working in their business office handling everything from HR and payroll to uh financial operations.
019Um I'm excited to be here. I mean really my why is the kids. Um I I feel like my job is to put our teachers, our administrators in the best position with the best resources to make the biggest difference they can. So, I'm excited to be here. Thankful. And I look forward to to working with you guys. >> Thank you so much. >> That was very good. >> No, I am. >> And now we will invite Lisa Strong back up to the >> I think I'm going to lose the bet my length of time. Oh, yeah. You got this. I'm Lisa Shroik. I am the director of pupil services, student services here at Lakeside. Um just the little bit of time that I've um spent here. It's just amazing. Um I draft this is this
020is the dream job, right? Like this is the community is great. Leadership is great. Our admin team is going to it we're all driving and so it's it's going to it's going to go well this year. I I really I I I see it. Um I'm excited. I'm starting to get to know some of the staff. So, I've invited them to come meet with me um take their time um off, you know, from summer break. Some I will say, you know, come and meet me for coffee or come in if you want to come in. So, um it's been a joy to meet them. Um as far as me and my um professional experiences, I um have a lot of background with the law in a variety of different settings. um uh child welfare um
021child support um you know anything that I've worked at the Bureau of Milwaukee child welfare for a number of years um I've worked with children since I was 16 always had a a gravitational pull to help those who are uh vulnerable and need someone to speak for them and advocate for them. So, um I've done that. Um I've uh you know social worker to counselor to a school psychologist for the majority of my career and um the past on and off throughout there I would have accommodation roles where I would be school psych and um special education coordinator. Um but all totaled about uh six or seven years of being a director um between the state of Wisconsin and rural settings um and um and um and then out in California and more of a
022suburban type of setting. Um very different world out there um but had gained a lot of experiences. Any any time I have done anything I grab on to what is good and I take it and run with it. So, um, so I can bring you a lot. Um, and but I don't have, um, much to to, um, to say at this point in time because I what I'm looking and digging around. Gosh, this is a great school district. So, you guys, um, have been doing great so far and I can't wait to see how far I can take us in future. So, thank you. >> Very good. And then last but not least, uh, John Fox. >> All right. Good evening everybody. I'm John Fox, a new principal at Northshore. Uh I am thrilled to
023be here. Thank you for having me. Um the last four weeks, this is week four now starting have been absolutely amazing. This is this is where I want to be. Uh this is year 20 for me now in education. The first uh 15 or so were teaching at the middle school level. Couple years teaching fourth and fifth grade. And then most recently I was assistant principal at Germantown High School. uh last year for a year. So, I've had those experiences before middle school and after middle school. So, it's kind of nice to put everything into a continuum. Um coming on here has been absolutely amazing. Um the onboarding process has been great. Um the support initiatives that are going, we have our weekly admin meetings where the entire team comes together and plans strategy. Um,
024I've had one-on-one meetings from the very very beginning with Tina um to help uh the transition of me coming on board. Uh, one of my initiatives this summer is to have a one-on-one I call them a hello meeting uh with every staff member here at uh Northshore, whether it's a teacher or an educational aid or a custodian. Um, everybody I want to I want to ask them three things. What's going really well at Northshore and why? uh what can we work on and how can I help you? How can I support? So, those meetings have had just tremendously awesome outcomes. I haven't talked about the students yet, you guys. I saved the best for last. The students are incredible here. I spent two days uh here before uh you know while while I was still
025transitioning in in early June while I was still working in Germantown and came here and I was thrilled. Um floored by the kids and their involvement, their humor. Uh it just made me all the more excited to be coming on. Um a little bit about my family. Uh my wife is a school counselor. We have two kids. Uh my son's in fourth grade and my daughter's in seventh grade this year. We live in Monomony Falls. That's where I grew up. Um, I've always had uh theoretical knowledge of students and parenting in middle school, but now I have a seventh grade daughter. Um, so I have practical knowledge of parenting a middle school daughter and a lot of people can sympathize with me for that. So, um, wanted to say thanks and I'm really glad to
026be here. >> Thank you so much. And um you're going to hear a little bit here in just uh just just a minute about some of the great things going on. Um again, just just really excited. I echo everything. This is this is jing, I think, is the right word. I think we are and I think it's really exciting to see. So, um very good very good work on their part. Next up on my um to-do list here is I want to talk a little bit about the registration form. It got mailed out today and tomorrow. Um so, you should be watching for that at home. Um, it kind of gives you the directions on how to do everything. It will open August 4th at 10:00 a.m. August 4th. Now, you've always had to sign
027off on things. You've always had to kind of, you know, check boxes. One little caveat this year that's really important that you're going to notice and I don't want people to get confused about. Um, I'm reading directly from our, um, Chris Dylan, our director of IT. Um, Google recently updated its policies and now requires schools to get parent or guardian consent before students under the age of 18 can access certain services through their school Google accounts. These include things like YouTube, Google Maps, Google Earth, and other tools that fall outside of Google's core education apps. This change is meant to better align with student data privacy laws like COPA and FURPA. Even though core services like Gmail, Drive, and Classroom don't technically require parent consent under Google's terms, it's considered best practice to inform families
028and get approval for using Google Workspace in general. And that is why our form also includes a broader consent for core services, not just the optionals. So, we have some more information if you're interested. But it's also really important for you to understand that if you don't sign and give consent, then there won't be a Google Chromebook. There won't be Google Classroom. Your child won't be able right that well, everything will be paper pencil. And maybe that's okay with some, but it'll just right. We're going to have to dual dual create lessons and all of those pieces. As you know, our district does an absolute phenomenal job of double triple checking all of its securities. Um Chris gets notifications if anything at all questionable comes up and is really on top of that. So, um
029there's no worries as far as, you know, them having access to something they shouldn't have access so long as they're on our network. If they go outside of our network, that's when, you know, things get a little bit different because we can't control things from, you know, that are going on at home. But please be rest assured in knowing that here when they're in our buildings, the lessons are based, the things they use, YouTube, Google Earth, are based from their lessons. Um, and they always have them. So hopefully they can continue to be with that. So I thought that was really important for us to point that out. Do you have any questions regarding that? Excellent. Then I'm going to go ahead and move Oh, screen because I'm trying to I want to keep everybody
030really informed about the work that we're doing, but I also want to make sure that it's um a timely it's it makes sense all of those pieces. So, give me just a minute to talking a little bit about the strategic plan and how did we get here? I click off of that. >> Just click on the Oh, and go back. >> How do I go back? Just the arrow key back. Arrow key back. We're back. >> There we go. Excellent. Thank you so much for that. I appreciate it. >> And Max don't play well together. >> So So really truly what what you know, this has been a bit of a interesting ride here, right? Because we we started this action plan and this this um strategic plan months months months ago with a different
031team. So now we have three new members and we're like okay how do we do this? How do we get everybody on board understanding what we're doing? So the first thing was to make sure that everybody was informed. So we started our first meeting and we were like okay how are we going to do this? We need to understand how this works. We started and we chose to start as a team with our mission statement which is to empower every student to discover and develop their unique gifts in a nurturing environment preparing them to thrive as compassionate critical thinkers and lifelong learners. And so what we did then is we took that time and we said okay what how do we break this out? What is this going to look like? Well we said discovering
032and developing their unique gifts in a nurturing environment preparing them to thrive as compassionate critical thinkers and making them lifelong learners. If we did all of those other things by by default, they would all become lifelong learners, right? Like that would be our hope. But the biggest word that we took out of that, does anybody know what that might be? Empowered. How do we empower people, right? And so you created this strategic plan and empowered me to take it from your plan to the district goals. And so we started creating that. And then it's my job in forming our team leadership to define the foundations, the language, the graphics, the concept, the roles, the portrait of a graduate. Um, which is just an element of that strategic plan that you have an expectation that we
033are going to implement in some way, right? We're we're we're there. So then, well, what do we do? So I'm empowering our leadership team. Who's our leadership team empowering? Their staff and their teams. So we've already begun that piece. We've put together some advisory teams. We're already doing the work to create and develop the portrait of a graduate. We're going to talk a little bit about that in just a minute. And so then our leadership give it to the staff and then the staff give it to the students, right? And so it's informing our people, engaging our people, and getting everybody on board. >> Can you So let's start with this. This is our image. This is what we This is our final our final product. I worked with Danielle who we worked with those
034of you who were on the board at the time in the strategic plan to really solidify this. And you might notice that it might look a little bit like a house and that's purposeful, right? Because what's the foundation? The foundation is our mission, right? So really focused on this is this is who we are here at H Heartland Side. And then the pillars, right? Student success is our first pillar. Why? Because that's what's really important here at Hartland. Safety also very important. community engagement, wellness, and being fiscally forward. This is the piece. And then the house right up there at the top, H Heartland Lakeside School District. That's our commitment right there. So, you're going to see this embedded throughout the district. You're going to see it everywhere. That's what we need to remember. But
035we can't take all of this on because you've heard me say before, if everything is important, nothing is important. Right? So, we have five pillars and we've got three or four different little markers for each one. Do we have it outlined? Sure, we do. Are we going to do it all at once? No. We would never be successful, right? We have to take things one step at a time. So, what we decided to really focus on so that we could have a really healthy start to our school year is the portrait of a graduate. We've already begun this work and we we've dug in and we have taken these pieces as our competencies. Care, collaborate, grow, lead, share, and think. These are all developed from those original documents that we spoke of. And you're look
036you can these are really small words. This is going to be our graphic for portrait of a graduate. So, we're going you're going to see this around as well. But we needed to make it studentfriendly, right? Our first graders aren't going to be able to say, "Well, I need to take initiative, be resp, right? What does that mean, right? So, that means I'm going to lead, right? We can we can teach what that means to a a first grader. They can understand those words." Um, I think the other piece of this is trying to understand, well, why are we doing this? What's the why? Right? We talk a little bit about that. I think for us, our why is about who we want leading our community. Think about that for a minute. Right. We've got
037future dentists. We've got people who are children who will someday manage our food pantry. We have students who are going to be lawyers, accountants, and our clergy. We want to make sure that those our students understand their community, our community, and we want to focus on that. So, as we prepare our kids for their future, we are building this from the ground up. We are not using any kind of canned curriculum. It is our work, our students focused on our community and the future of H Heartland. And I think that's what kind of brings all of us together. And me just saying that alone when you look at our team and you look at some of the people who have been in this district who are now sitting at the table, the word we hear
038over and over and over again is unity. And what a better time than right now for our district in this community to come full circle and unite on a front. And this is what we're going to do. We're going to build our our future, our students. But we need to keep in mind as we go along that as we prepare them, we need to maintain an awareness that we're preparing our students for jobs that probably don't even exist right now. Right? If you really think about that, that's a big possibility. So, what does this look like for our our students, our staff? What are we looking at doing? I remember telling you that early on each month we're going to have a theme, right? And so, these are the themes, but they're the themes for
039North, South, and Northshore Middle School. It's the first time they've had the same exact theme. So, what are we doing in September? Ready, set, go. What does that mean? That means we're getting ready for school. What does school look like? How do I do school? Right? Do you think kindergarteners know that coming to school means the get in line at the door? What do you mean get in the line at the door? Right? I mean, if you've ever been first day of school or first what does that mean? What does it look like? What are the words that we're going to use to ensure that students aren't barreling down the hallways full speed? Right? And we need to make sure that we are setting everybody up for success throughout the whole process. So, one of
040the things I'll and I'll just give you just a we have these bands. So, for September, ready, set, go is establishing routines, expectations, and building a positive school culture. So, we have kindergarten through 2 grade, 3rd through 5th, and 6th through 8th. And basically, it's just like focusing is so learning routines in kindergarten through 2, 3 through 5th is establishing expectations. Um, 6th through 8 is building independence, ownership of learning, and leadership. So that those are kind of the pieces. I'm not going to get all of that, but we have that for all of these little areas. If you were to see these little diamonds here, you click on them and it'll give you the whole plan. And so our students, this will be completely out there for you to see. It's going to go
041on our website. We just aren't there yet with our teams, right? We've got our leadership team is on board. Our advisory teams are building and busy getting all of their stuff together so that they can be successful to the start of the year. But then each month it changes. You'll see November and December are both collaborate. That's because we have a week off in November and two weeks off in December. So, we're keeping those kind of consistently together because there's a lot of teamwork that we can do within those two months. And then my favorite is well my two favorites. I love that think is April. What happens in April in the district or across the state is testing all the testing that goes on. So really kind of the importance of that and that
042as you all know our sixth through eighth graders are going to really dig in to this portion of a graduate to create a sumitative doesn't mean that our littles aren't going to be able to do an art show or there's going to be some sense of a um benchmark for them to say yeah this is what I did and there's a lot of exciting things that are going to happen along the way that I'll share once they start happening but I know that people are anxious to say what is this and what are we doing so giving you a little bit of a glimpse of where we're at. And again, just sharing out with you the great work that our district leadership team is unified, aligned, collaborative, energized, and student centered. Not one conversation takes
043place without us saying, "What about the kids?" And it always comes back to that and and it's just been a real true joy to bring everybody together this summer and do this work. And and I am very proud of it. I think they are very proud of it. We've had breakout sessions. We've done a lot of work and um we're we're just very very excited about the work. Anybody have questions for me? I suppose you could go one more. These are all documents that we have. Obviously, I'm not going to share this out. So, we have the strategic mission and action plan that's coming off of our um deep dive into our mission plan. So, we deep, you know, took a deep dive and then we we said, "Okay, what what is what is a
044high what are things that we can do? What are changes we can make?" Well, how important are the arts to us? What are our electives looking like? What do we have for outdoor ed? What is our wellness plan look like? So, all pieces that dial into our strategic plan. Okay, so as a leadership team, if we believe these things, then what do we need to have our teachers do? Well, these, you know, these are ways our teachers can impact that decision- making. And then what about our students? How does what does that look like for our students? And so, it's really tiered out. um skill development by grade um grade band again that takes that common thread kindergarten through eighth grade the language and it stacks upon itself to scaffold out that learning. Um our
045district themes by grade band strategic plan roadmap is the thing you guys saw um about a month back. It's um every one of our pillars with all of the subsets and then a goal written which we worked on our goals just last week and we're going to take a look at them this week. Um and measurables and then quarterly it's got guideposts. So where are we at? What are we doing? And then we've implemented a stoplight. So if it's red, we come back and we look at it or it's red. We're not really there yet, but that's okay. We're still working on it. If it's yellow, it's like, oh, it's in progress. And if it's green, it's fully in, right? And and so it'll be very visual for for our community. And that will go
046to our dashboard, which I have here. Um, and we're going to implement a dashboard that has all of our little pieces so that at a glance, you can go on our website, and you'll be able to see the graphics that say, "Oh, this is our stoplight report, right?" and you can say, "Okay, we're not quite there yet with fiscally responsible in X, Y, or Z, but boy oh boy, are we really taking charge in that um point portrait of graduate?" So, you'll be able to see some of those pieces as we grow and develop that. Um, and that's that scorecard. Um, and then our leadership action plan template is something that we're working on as a team so that I can and we can have accountability with the planning that goes on with it so
047that each building has its own action plan and we can talk about that and what that looks like as we go into the future. So now, anybody have questions about where we're at? I'd just like to say thank you for I mean we I think we kind of finished up our strategic plan stuff in May, April, Mayish. So this is a lot that's come together in the last 3 four months and so I'm excited to have a new team in place to put it forward and I think this will do real well for us and you know attracting open enrollment and just getting people energized around what we're doing. So you know I think it's off to a good start. So appreciate it. All right. Very good. Very good. [Music] >> And that ends the
048superintendent report. >> That is a high note to end on. Thank you. calling it. >> Director of business services. Yes, you do. All right. Good news. >> Yeah. Um so my my report, my um just financial report is going to be pretty brief. Um in a perfect in a I shouldn't say perfect. In a normal year for me, I'd have more polished numbers for you, but given the transition, I'm still closing out 2425 fiscal year. So some of the items are going to look different when we meet next next month. Um, as far as cash and cash and bank goes, uh, at the end of June, we were sitting at just north of 7 million. Um, in our, uh, fund 10 savings about about 5 million and in our fund 46 capital improvement savings about
0491.7 million. Um, end of the year in a really, really solid financial position. Um, we we did really well on our interest earnings. uh that fund 10 savings uh netted us about 230,000 uh which was over budget and the fund 46 capital improvement savings netted us about 80,000 in in uh interest. Um as far as the actual uh financials, um like I said just a moment ago, things are going to look a little inflated right now. Um I'm still tying out some of the expenses that didn't hit until late. Um, so like I said, uh, August much clearer picture of what the year actually looked like. Um, so if you look at the fund 10 balance, it looks like about 960,000. That's going to be much closer in line with what we've seen in past
050years. Um in addition we in addition to closing out that fiscal year um the doors itself that were initially supposed to be were budgeted for and initially supposed to be completed in 2425 just based on delays with the uh the vendor um are not done yet. So that's about 110,000 um that of expense that will not hit 2425. Um, all the boards like Matt uh said earlier, they're about 100,000. Those have not yet hit the books. Um, so kind of all those things together is where we're looking a little bit inflated on some of those numbers. Um, does anybody have questions? Uh, just just big picture. >> Uh, what's our interest rate down to now? It's like I can tell you right now. You give me just a moment. >> Actually, I can't I don't
051have my phone on me and I can't do my dual factor without it. >> I just know it's been slowly. >> It It has down. Um but I I'll send it to you. I can send it to you guys. >> Yeah. >> Those carryovers, those come out of Fun 10. Which ones? The the doors and then the clocks. All that comes out. Yeah. >> So, we don't have to worry about having any kind of a year issue with capital or anything else. >> No. No. >> No. They just haven't been expensed yet. There were some um some of the payroll co payroll costs that hit technically they were 6:30 payroll, but they didn't hit till July. Um some of the benefit costs still got to get tied back in. So, um, all those things will
052will get tied up and we'll put a bow on it and in August we'll have a much clearer picture. >> Okay. >> But we're in a really solid position. >> Great. >> Thank you. Yeah, not a problem. >> That's it. >> Yeah, that's all. >> Move on to new business. We've got discussion and decision on policy 5330. Tina, do you want to >> Yeah, absolutely. Not a problem. Um, let's just first start with explaining this process, right? Because we did such a great job of getting these all approved. And if you recall, we started the process as, okay, we've got this hodgepodge of different policies. We're going to go with Niola and and and we're not going to make any big substantive changes unless we felt like along the way it needed to happen. So,
053these 5000 series were approved like last year, November. Um, and nobody's really looked at them a whole lot, right? We haven't taken a look at them until this last um um this summer. Um, we had a parent reach out. Um, thank you. It's really important that when people see things, I will just say remember the chain of command because I would love to know before, you know, anybody else knows. um because if I can resolve the issue, I would like to be able to resolve the issue. So, that's my one ask of the community is just to make sure that ask me first because I'm going to be able to have the answer instead of it having to become something that it doesn't need to. Um but in light of that, we went back and
054took a look at um the question regarding medication and we have a process in place that states that we um you have to pick up your medications at the end of summer on the last day of school because we can't hold them over the summer. There's all kinds of issues that go along with that, right? Like, you know, can you get a refill? What does that look like? All of those pieces. So, something happened before I was here where somebody threw them away and somebody is they couldn't get the refill. So, now they're waiting 13 days. Oh my gosh, we can't do that. We kept the practice of we're going to throw it away, right? But we we didn't throw it away, right? We're keeping them in a back closet because in the event that
055somebody has a situation where they can't pick it up and god forbid then that child doesn't have the medication that they need particularly if it's an emergency medication and the parents just had something else going on and couldn't pick it up. We say that because you know we're supposed to say that but that's what we write in there. The other the other question that that came was well why can't why does it have to be the last day of school? The last day of school is chaotic. I don't disagree with that. Why does it have to be the last day? Let's make it the fifth day after school's out by within 5 days of school letting out, pick up your medication, and then we'll take the process, right? Why not? Why not do that? I
056have no problem with that. I think that's great. The reason we have a deadline is because you have to have a deadline, right? You have to have a stop point, right? There's accountability with that. There's a start point. So So I let's do that. Let's add 5 days or, you know, well, I'll change that. That's that's not a policy. That's a process. So, I'll talk to nurse Andy. She'll take care of it and we'll we'll adjust that. But it did bring to light some question regarding some differences in communicating about well, according to the old student handbook, I could sign off and my child could carry medication and in the policy it says so there was some discrepancy. So in and looking through it and and conferring with you know our liability insurance and then
057other districts to have children carry medication with them at all is a liability. So we had in here that they could carry it with them. I the the change to this is to remove that language. Um, we're no longer going to be carrying medications with with our children. If there is a emergency, typically it's an EpiPen situation. We have EpiPens throughout our district in various locations and our staff are trained. So, it's not like they don't have it right there. The the fear on this is just so people understand that our we don't care, you know, there our students could get access to an EpiPen and not know what to do with it, right? Our student who needs to use the EpiPen could be in flight or fight or flight mode and misuse the EpiPen.
058And if something tragic happens, who's liable? We would be, right? Because it's happening on on our time, on our ground. So, we want to be really careful about that. So the request here is just to I think you all saw it. Remove the language that um and just keep it to Oh, old lady. Um all prescription medications shall be secured and appropriately stored allowing for quick access and retrieval before, during, and after school hours, eliminating anybody carrying dur during the day regardless of whether they're signed off and eliminating the the thought that somebody could carry it home at the last day of school. Thank you. >> Can you can just confirm to you talked to a couple different schools about their practices? >> Yeah. So, we actually have access to a lot of the Neola
059policies throughout and nobody allows students to carry medication. It's just not a thing. Not not non-prescription, not prescription. This whole team has experience coming from other districts. We've all discussed it. It's it's it was a it was a a miss a miss. >> Thank you. >> So that does need approval in order for us to make that adjustment. >> I'll make a motion to approve policy 5330 as presented. >> I'll second that. Any additional discussion? Okay. Okay. The motion on the floor is to approve the modification to policy 5330. All those in favor say I. >> I. All those opposed. Motion carries. >> Great. Thank you for keeping children safe. That's important. >> Next, we have the student discussion and adoption of the 2526 student handbook. I am assuming that Tina this is one that
060you'd like to lead since your team put that together. >> Yeah. So pretty basic. I love that people are reading through it. Thank you Neils for that. Um we will absolutely obviously be taking a look at this as we build this out. Again this is a Neiola produced handbook. Um so it's based on all of those policies. So whether it's that kind of you know miss on that um but we will correct that and bring it back to the next board meeting. Um really truly this is this is a standard protocol handbook. Um we brought it to the committee. We went through a couple of different iterations of it as we our team went through it um and tried to update and now this time it looks like it's more of a handbook. It's got
061our hand it's got our page numbers. there's um easier access to things. And I think the part that I I really love about this handbook is that our board policies are hyperl into it. So going through it, you read it, you want to know what that policy is, you click on and it takes you right to it. That's a really nice feature for us to have. And shout out to um Gretchen because she manually did all of that um work. It didn't automatically hyperlink, so she had to attach them one at a time. Um so if there's some that are you know then we need to take a look at it and and go through it but generally speaking what is the process for handbooks it will be the same for student handbook as it
062will be for the employee handbook and that is every quarter we will so you know so here's July we're looking at it we'll bring it back in October with any changes or recommendations and what that will look like. So in the next meetings if this were to get approved if we have some recommendations from the community like we did you know with the u medication um and like we're we have here today with Neil's we will have okay we'll take note of it we'll have a clear process we'll bring it to committee committee will take a look at it and say yep that makes sense that doesn't make sense let's make the change or not take it to the full board the full board will approve it and it it's or not approve it it's
063based on very similarly ly to how we do policy and it it's you know it it's what we should do. It's the right thing to do as far as going through any kind of new anything. But I'm just thankful to have something in place that matches our policies. Um so I open the floor to any um thoughts or concerns or questions. Um again very similar to the policies. I'd like to get it out there and then come at it from the angle of I saw that there was a correction on this on this piece. What does that look like? Can we take that to committee? >> And from a time standpoint, the administration needs this to go forward now and start. >> We do. Yeah. I mean, I think I think we absolutely need some
064kind of semblance of um a handbook in place. Um we are looking to um embed it into the registration process where we sign off and say that every parent received the handbook. Um and we do intend to utilize our handbook um more as a tool. Our students are going to look at it as part of portraiture of the graduates so that they become owners of what the rules are um and that our our parents also take a look at it. >> What was the policy number? That was 5136. Correct. >> And then 5136.01. 1. >> What about those? What are you saying? Those are the ones which ones we're going to have to look at. >> So, I I guess I would >> contradictory >> uh make a motion to approve the um 2025 2026
065student parent handbook and with what's currently laid out and then review 5136 and 513601 uh in the next uh committee meeting. I'll second that. >> A mad second. >> Wow. >> That's impressive. >> Jinx can't talk. [Laughter] [Music] >> All right. So, there's a motion on the forward to approve of the handbook with the review and modifications of the one mentioned. Is there any further discussion? Thanks for putting that together from that committee and whoever else has a lot of work ahead. It's good to have that in place. >> They did an amazing job grouping that together. So I do have to give uh the administration team. >> Yeah, Gretchen really really worked hard to get this ready for tonight. So kudos Gretchen, I know you're watching. >> Thanks Gretchen. Yeah, the ability for for
066parents or community members to see where the process of the handbook is directly tied to the policy itself. >> That made it easy for me to review, right? So, it's like we've already spent all the time with the policies and almost every section has the policy link. So, it's like >> that's great. Great job. >> All right. No more discussion. All those in favor of supporting the handbook with the modifications as described by member Haggland say I. >> I. All those opposed. >> Motion carries. >> Thank you. And again, we'll get that process out there. We'll have a form on online right right by the link that says if you see changes or have recommendations, please complete this form. it'll automate to um me and we'll we'll take it from there. >> All right. Thank
067you. Thank you. So, I only had two things to update. One of them is in the next section under future meetings. I don't want it to get buried in there and I just want to explain it again for the community. There's the districtwide board meeting that's coming up on August 21st at 6:30 p.m. That'll be held at Arrowhead High School. >> 6:30. No, you're right. >> Yes, ma'am. 6:30 at South Campus in the L uh library lab A. And again, this is the all district discussion of the different school boards to be able to talk about collaboration and cooperation and communication between them. So again, it's open to the public, but it is a board workshop. So while it's open for public viewing, it is not a two-way communication. It is a board workshop working
068together to discuss district interactions. So just wanted to highlight that. and then also had a nice meeting with uh Representative Barbara Dietrich on July 11th. If you're not familiar with her, the districts got repositioned over the last year or so and she is now the 99th district representative for us in the assembly and she oversees our community. She also sits on the education committee which is great. She's an advocate and one of her other she has eight different committees she sits on. One of the other ones I wrote down is she also sits on the children and families committee. So a real love for education and an advocate for for education. So that's great. One of the things in the meeting that she talked about was her advocacy for special education funding especially. Uh she's
069a very very strong advocate. while it didn't get to the number that she had hoped, she was happy to see it's at least moving in the right direction. Um the the the there's still some disagreements within the assembly on how things can improve, but the good news is it's on the radar. It is a big item for them and it will continue to be moved forward into future discussions. The budget for schools, that's a more complicated challenge. There is again some difficulty between the governor and the the house and the senate there with how the budget moves forward. So that part's a little bit nimble at this point. They just they're not sure how to proceed. They know that they need to do some things, but there's some real fights going on in Madison right
070now with that. But the good news is again her being on the education committee, she is an advocate for for schools and for increased funding. So those are the only two things that I had. >> Question for you. Did she at all um or did you guys at all talk about what will be done with the state of Wisconsin when um the board of education is dismantled? >> No. >> Federally. Okay. So there's no like what are we going to do with the money? Where is the money gonna come from? Stuff like that. >> Nope. Any other questions? >> All right. All right. Then future meetings. So we have finance committee meeting Tuesday, August 12th at 8:30 a.m. Correct. >> Mhm. >> Okay. PPC Thursday, August 14th at 8:30 a.m. Right. Our school board meeting
071on Monday, August 18th at 6:30. >> Yeah. Not 6. Don't come at 6. >> You can you'll just be prepared and ready. And then again, the district-wide um board meeting at Arrowhead on Thursday night, August 21st at 6:30 p.m. Just a reminder, I'll be virtual on the uh 18th. >> Thank you. >> Okay. Okay. Then at this point, we will be moving into executive session. And I'm looking for a motion to adjourn into executive session for Wisconsin statute 19.851C considering employment promotion compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. The purpose of the close session will be to discuss the superintendent goals and measure. So move second. >> Any discussion? All those in favor say I. I. All those opposed. The motion passes unanimously.
072We are now in executive session. Thank you very much. Very nice meeting. Likewise. >> Look forward to working with you guys. You forgot to mention the shirt. I have lefty writer. >> I know >> you're lefty too. [Music] I got a pen for you.