6/16/25 HLSD Board Meeting

001the book or like he got real sad about it. He's like, "That's okay. I'll return it and I'll have this on top of it. It's fine." So, he's very Let's talk even more than that. Don't know where really close to two. It's impressive. Not what I planned. Mr. Clerk, is it 6:30? It is 6:30. Well, that analog clock is off, remember? All right. Oh, if you are ready. Thank you, sir. All right, let's call the meeting to order at 6:30 p.m. Let's rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Music] Okay. Proof of giving public notice. Notice was given. Wonderful. Thank you. We have all board

002members present, so we do not need to discuss or decide on virtual participation. All right, we're going to go into public comments. We only have two tonight and most of you have been here before, so I think you know the rules of engagement when it comes to not addressing board members directly by name. Please speak only generally. You have three minutes, but we should be fine this evening because there's only two and only one with public comment. So, Mel, sure. Um, I have a couple questions about agenda items. I'm hoping we could address them when we get to those items. Uh, first, regarding the month monthly voucher report, I'm wondering if a board member attends an event or conference representing both our district and another entity, how are the associated cost shares between the two?

003And if the expens expenses aren't split equally, is there a different method of cost allocation? My two other questions reser re ref rever refer to the recount. Uh one in the interest of transparency and public understanding I'd like to know if there were any current board members involved in encouraging the recount and if so I'd appreciate hearing you personally uh hearing how you personally considered the potential cost and financial impact on the district when supporting that decision. And lastly, this is probably a question more for the finance committee, but there's some discrepancies between the recount discussion document and the um legal fees on the voucher report. And there's like a $3,000 difference. Thank you. Okay, that concludes the public comment portion. Thank you very much for coming and speak. Okay, next go into the consent

004agenda. The consent agenda allows us to approve groupings of items. any board member if they have a reason to pull something out they can. If not at this time I would be looking for actually before that we have donations. We have donations as part of public consent and I would love to have a volunteer who would be willing to read off our donations for this evening so that it's in public. I'm trying to pull up right now so I can do it if please sir. uh Fidelity Charitable Trust from the Zuli family. I hope our Zoo family, I hope I said that correctly, uh for $2,000 for the library, uh library supplies, um books. Thank you. Well, thank you. Thank you very much for making that very generous donation. Okay, at this point, I'd be

005looking for a motion to approve the consent agenda items. Motion to approve the consent agenda items. A second. Any discussion? Hearing none. All those in favor, please say I. I. I. All those opposed, no. Motion carries. Consent agenda items are approved. Committee reports start with finance. All right. So we have fairly lengthy agenda under the director of business services report and a lot of our time in the finance meeting was taken up discussing those items. So I won't go into detail on those uh things. I guess instead what I'd like to do with my time is just I think this is going to be Emy's last board meeting as business manager of heart lakeside. Um she's moving on to similar position at Hamilton which is a great career move for her much bigger district. She's

006going to be greatly missed. She's been very helpful to me personally as a somebody go I thought I really knew finance and I I knew but I don't know really how little I knew about realize how little I knew about school finance. Very patient. She's educated over last year me repeatedly and um Chris Hagglin was part of that and now uh Morgan's gotten a taste of that. So, um, just really it's you've been a a huge asset to the district. Um, just super impressed with your ownership over everything, just your patience with everything and just, you know, all the time you spend. It's true. You It's It's It's clear you care about the district and you give it everything and, you know, you're going to do this. So, thank you. Thank you. Yeah. I I

007mean I I think you know I'm I'm going to say my little piece right now too just because you know this is going to be hard. I'm going to cry. It's okay. I do that. It's a normal thing. We've done this quite a bit. We walk together on a regular basis. Um have since she came here um so blessed to have somebody become a friend through this whole thing. And um yeah, she is going to be missed. We've been side by side and creating and doing for a long time. But I am so darn proud of her um for taking care of herself and her family and the future and and she has set up our new person better than I've ever seen anybody set somebody up. There's a monthly calendar. She's got all the

008documents, absolutely everything set for him. He has been here. Um so for that too, thank you. Um having never been a teacher, you're quite busy. Very true. And I just like to say I've only been here a year, but over the year the clarity that you bring to these meetings, to the district, and the ability to on a dime and get something else out there for us has been amazing. So, you will be greatly missed. I greatly appreciate everything you've done. And I echo that as well. I mean, you've done an amazing job of explaining school finance and funding for not just the board, but also the public in the annual meetings. Thank you. But beyond that too, over the years that I've seen before the board and then on the board, anything that's been

009thrown at you, you've taken. I mean, you just you took it. You said yes. You never said no. You might say, "I don't know. I'll find out." But you never said no. Whether it was increased responsibilities, increased asks from the board, whatever it might be, you always said yes. And that can do attitude will be missed so much. Yes, the position will be filled, but you will not be replaced. So, we will we will miss you. So, thank you for everything you've done. Thank you, man. Yep. Thank you. Okay, PPC. All right. Um, we went back and discussed the need policies from the 2000 to 8,000. Uh, we also reviewed what we sent back from the board in the previous meeting. Um there's some different definitions that are going to be changed uh that are

010kind of just the nuances of these policies. Uh one thing that we were these are updates to the policies that came down from Neola. So we have already approved the majority of these. There's a couple that came in yellow from from a month ago that were newer, but we've approved all of these. These are just fine-tuning um based off of legal advice from the old. Um so one of the funny or the uh fuzzy things that comes through is every time they send you a new one, they still give you every option. So even though we selected the options prior and they come back out with all the options again, we have to go back and we keep saying no to a bunch of stuff. We've already made that decision. We are just reiterating that

011decision and adding any nuances to the policies that are there. Um, so it seems like there's a lot that we probably cut out of things, but we're really just keeping our policy and changing the wording um or maybe adding something new that they had put in recommendation. Is that I would say that's absolutely right. Great explanation of exactly what that is. Anything that was struck out or read or in red, I don't know if you've got color copies, that was already done. That work has already been done. Really truly, this was about any add-ons to continue our um legal coverage through Niola. Um, so I think we're going to discuss these at later in the meeting so we can go through them a little bit more finite and I'll have a little bit more to

012say about that process. But it was a really great meeting. Um, and um, I'm excited about getting these policies approved and getting our employee handbook and our student handbook and those pieces updated. And that was the one last thing I want to put is the last piece here is really just those ones to get into the employee handbook and the student handbook so that those can get ready for on time. So when you look at it today, we do hopefully hit get a decision one way or the other for that office for that reason. Thank you. Okay. Superintendent report. Yes. A little bit lengthy because hello. It's it's great to be here tonight. So um thank you all for for working your way through last month. Um and uh we're we're good. We're here. So

013all is well. Um tonight I have um Lisa Felner here. um as she has been kind of given the title of our ACT 20 coordinator and I will tell you across the state there isn't anybody better than her and I mean that quite literally she has completely written a plan that the state is touting um so it's pretty exciting to have someone so gifted working for us and doing this for our students um so she has met with the CISA 6 director to get some clarification on the annual reading curriculum evaluation and strateic IC literacy implementation plan. Um, so this year we are required to present our ACT 20 data to the board by July 15th. So we found that out just a couple days ago on June 10th and we said oops, that means

014it's got to be tonight. So I've given her the opportunity to share a couple of slides with you and give you just a brief overview and we'll come back in July or August with a little bit more information across the board. But Lisa, go ahead. Sure. So um this year was the first year of act 20 which really means part of act 20 is um implementing a reading readiness screener. We had always had one in our district but this is one that is done statewide. So I'm going to share with you the results from winter and spring. We weren't we didn't have to do it in fall because the state wasn't ready for it. Next year we'll do it three times a year. So in winter that'll go away. There we go. In winter, this

015is how it broke down. In kindergarten, you'll see that um only 2% of our students flagged. To flag means that you score below the 25th percentile on the um the screeners that we're looking at specifically for that grade level. So, that was two students in our grade level in kindergarten. One was already in intervention and one was an unexpected student at flag. Um, when we look at both of them, it comes down to 1% of our kindergarten flags. When I've gone to all my meetings at C6 and things like that, the average around the state is 30% at a grade level. That is flagging. Just keep that in mind as you look at our data. That our data is looking pretty darn good. Okay. If you look at first grade, we had nine students that

016were below the 25th percentile. That's 8% of the grade level. If I take out um students that had IEPs for reading, that takes us down to 7%. The colored areas just show you where it breaks down. Six of those students were already in intervention, which means we're catching those kids before we even give them the screener, which is really great. Um, one student was with an IEP and two were unexpected. So, those were the two kids, of course, we grabbed them, did everything we needed to do with them, them back up. Grade two, same thing. grade two, we had 19 students that played um that's 17% of that grade level. But if I take the nine kids out with reading IEPs, that brings us down to 9%. That's a um IEP heavy grade level for

017us as a district. Six of those students were already in intervention. Nine had IEPs. Three were unexpected and one was already on the watch list where we were like, uh, you don't need intervention right now, but obviously you do know. And then in third grade, we had 15 students below the the 25th percentile, which ended up being 13% of our students. Eight students were in intervention. Six had IEPs. One was a student that um was an ELLL student but moved two days after the assessment. And then so that brings us down to 80% at that grade level. So if you're looking at seven, nine, and eight across our grade levels when everybody's else is looking at an average of 30%. So it's pretty nice. So now we'll look at how that changed in spring. In

018spring we still had two students that flaked in kindergarten. It wasn't the same two students. Only one was the same. The other one had left their plan and a new one flight. Still gives us 1% there. First grade we had 11 students that flagged. If you take out we had one student who was e that student was exempt in winter because they didn't speak English. So they get one freebie. But then they have to be assessed again. Then we got a new student two days before we did the assessment. So then that student flagged for us. That brought us to 7%. Grade two, 18 students flagged. 16% of the grade level. Seven students were in interventions already. 10 had IEPs. One new student again couple days before we did the screener. And then that student

019flagged. If you look at the blue, this shows you that 17 of those students had winter PRPS, which is their personal reading plan. So, we had one more here. We had seven students who had winter PRPS. We had a couple more there. And then we had the one in fall, I mean, in kindergarten. Third grade, there were 15 students. That's 13% of our grade level. Seven were already in intervention. Seven had IEPs. One was a student that didn't speak English again. And then 14 students had winter PRPS. We had one student exit from winter to spring, one student in first grade and one student in kindergarten, zero in in grade two. So it's kind of interesting. 7% 7% 7% and 1%. So that's what our data is looking like. It's looking really good right now.

020What this data is showing us is one, we're catching the majority of our students prior to even doing the screener. And those students that did flag were either new to us or had other issues going on that were impacting their reading or they were just borderline and they just needed a little extra and then they were okay. Any questions? Well, I'll be back in July or August to give you the rundown after the top 20. Okay. Thank you so much. Great work on all of that. Truly, truly great work. All right, have a good night. Thank you. Okay, I'm going to keep on rolling. So, one of the conversations that's come up several times is the speak about AI. What are we doing with AI in schools and how is it hard? And I have

021Chris on the line. And I told him I would say this cuz we've got a couple topics we're going to talk about tonight and he's videoing and he said give me a call if you need support. So um Chris, here you go. That's your cue. All right. So um what do we do with AI? Right. We we don't do anything with AI from a student perspective. In fact, it's blocked on our computers. Now are there multiple AI choices? Yep. And students try to find them. They do. Um, but they usually if they're going to try to find them, they're trying to find them when they're at their homes on our computers. So, we have caught a couple. They get flagged immediately and it gets shut down. So, they can't they can't have access. Um, Chris

022and his team, they just do such a phenomenal job of monitoring our computer system, the whole I don't know what you call it. It's called something, I'm sure, but whatever. Everybody is on it, right? And they he everything gets wagged. I mean, you name it, from any little search somebody does, it gets flagged. Um, and Chris looks up into it immediately. Not not a single person slides through the cracks on that. And that's the same thing with AI. Okay. So, from our district perspective, being a K8, if a student is using AI to do homework or anything like that, they're doing it on a home device under the house of their family. At no point do they have access whatsoever through our district ser server. Okay. Now, as far as staff are concerned, um, sure,

023right? You know, you're writing an email or you're trying to put together some some kind of project, put it through and make sure that it's grammatically correct. Make sure that it's all in the right tense, right? I think everybody nowadays does the do those types of things. Other ways that we are exploring using it to truthfully is if we've got a sixth grade reader at a level X, you know, most of them are in a level X, but we've got another one that might be a level G. There's a big difference between those opportunities. So, if you're taking a lesson and it's all everybody's here at this X level and you've got one or two kiddos at G and there isn't a differentiated instructed model and the teacher typically has to create that whole model.

024One of the things that last year our um student services people would look at is the possibility of creating a differentiated model based on that that book that that student would read that would be at a lower level. Um, so outside of that, there's there's not even anything really going on within our classrooms, like teacher-wise, to do anything with AI. I know that this is probably a much bigger issue at the high school and collegiate level. So much so that at the Whitewater graduation, um, the keynote speaker mentioned it, talked about, you know, ah, whether you got here on your own, right? Like you used AI, you know, cuz but it's it's truly a thing. Um so we're careful about it here but um Chris did write together here um AI usage by the students

025access all all known AI generation tools are blocked and managed um on student devices um personal devices the district cannot control student access to AI tools on personal devices used at home or on their phones but we don't have that problem here because we don't have cell phones um and then detection and student work when it comes to identifying AI generated content Google Docs version history is a helpful tool. Teachers can often spot when a large chunk of text is pasted in at once rather than typed gradually. Um there are there are ways AI can defeat this method of detection as well. We all know that. Um but a sudden change in writing style may be a red flag and we can probably tell when a fifth or sixth grader is all of a sudden

026writing this unbelievable essay, right? So um our our staff are on it, Chris is on it. Um, I know it was a concern, but just thought I would share out on that. Do you have any questions for me regarding that? I do. Sure. So, I think this is a really good district strategy for it, but what do we do as far as educating it's on the proper usage of it if it's completely blocked when the floodgates open later? I don't know. Is there any preparation for it? Well, I'm glad you asked that because that's part of our strategic plan as we look at developing new and interesting ways for students to learn. One of them um is that internet safety as well as digital responsibility and that footprint piece. So, all of that is going

027to start in third grade next year within our library programming. Um and it'll start out basic with just some communication pieces, vocabulary. We're still developing that program. So, um I I'm excited about that, but we will be starting that next year in third grade. Can I can I ask you just a simp just a simple question? It's a simp just a simple question. It's just Google because as soon as you Google anything, they have that stuff shut up show up and I'm always like, oh, is this real? Is it is that shut down on the school level, too? Yes. Okay. Yeah, I can answer that next time. I'll just talk. Thank you. Okay. Okay. All right, good. Chris was busy. He couldn't turn to Chris. All right. Next is a topic that we'll talk about

028that I' I've actually asked Matt to help me with because um he's been really involved is this this transportation piece. Um, it's been very frustrating and I think I'm going to let you kind of speak speak on that and then I'll add what I need to as we go. Okay. Sure. All right. Look, I think when I was elected, not this past April, but April before, we school started talking about the transportation plan and it was something I got a lot of emails all people very interested in. So last year we had we kind of have a we had a temporary plan for one year and the idea was that during this school year we were going to make changes and re-evaluate. Um you're going to find that our transportation plan is largely unchanged for

029the coming year and that is very frustrating to me. I think it's very frustrating to Amy and Tina who put a lot of time into it. um understand that the way the the transportation set up in in Arrowhead and the feeder districts is really just it's screwed up. We have a contract. We don't have a contract with our busing company. We have a contract with the consortium which is all the other schools. The the signature on the contract with the busing company is Arrowhead High School. Okay. So, we have a contract with this consortium makes it we we can't make direct assment. Now we try to do that but they don't have a contract with us. They have a contract with a consortium to get out of our contract. That consortium has a contract with

030Dowman that if they want to cancel the contract with Dowman, it requires 5 years notice. So even if we don't like what's happening, we can call them today and we can get out in 2030, which is ridiculous. Okay. So we have a couple of issues we've been trying to address. One, nobody likes the transferring of kids and buses that happens out here. It's exactly what happened at the Hamilton High School and a kid was killed when a bus ran over. We don't like that situation. Um, we have been a tier three school out of all the feeder schools, which means we are last. And that means our kids are leaving school here at 4:00, which is pretty late for middle school kids who start to have other activities and things of that nature. Well, we

031think the bus routes are really pretty inefficient in some ways. We approached Dowstman. So, we had some ideas on how to improve this. We approached Dowman about, hey, why don't we have our middle school kids ride on the buses with Arrowhead? Arrowhead's trying to cut down their buses cuz it's tremendously expensive for Arrowhead to bus kids. The buses at Arrowhead run with five or six kids on them all their routes cuz by the time they're sophomores, most of them are driving. So, we wanted to do that. That would move our kids up cuz Arrowhead starts earlier, but it would be savings for us and potentially savings for Arrowhead. We thought that had a lot of promise. They went back and looked at it. They we couldn't get the right number of minutes in our school

032year by doing it. they were going to have to pick us up or let us out a lot earlier than would work to get the required number of minutes. So that didn't work. Then we went back and said, "Hey, why are we we pay for the Catholic schools and the private schools people? Why do they get preference over us on bus routes?" So we went to push back and said, "We want to move up to tier 2, push some of these private schools down to tier three." The consortium told us we're not comfortable approaching the private schools to do that. So, they're comfortable having us have a safety issue out here, but they're not comfortable going to the private schools and asking them who we pay for their busing. And we've learned they double dip

033on some things that they've been doing that's isn't very savory. But, um, so anyway, it has been tremendously frustrating. Part of the reason they said they couldn't push back on the proal schools is that it's too late and they have their next school year, but then they come back with a new schedule, in which case they change our bus routes. We are so we've been our timing has been changed. So we couldn't ask other schools to do it, but they could ask Harden Lakeside to do it. So we are tremendously frustrated. We will be attacking this at the beginning of next school year and demanding answers and trying to get some of these things fixed. Um we do have some good news in the sense that um they did look at the routes. The routes

034are tremendously inefficient. They're making some changes. We're able to cut one bus out which will save us $26,000 which is an enormous amount of money but it's not nothing. Um there's probably still savings to be had there. Um I would guess and so I mean that's that's kind of where we're at. So I I personally am not happy with this outcome. And I know Tina and Amy are even less happy because I've only been at one or two meetings with the transportation company and they they're talking about this repeatedly. Yeah, I I Matt, I think you did a great job kind of summarizing where we're at. Um yeah, to say frustrated is an understatement. Um because we have put so much time and energy and heart into trying to come up with solutions. Um and

035we just kept, you know, getting met with a blockade. Um the only solution that they came with that they're like, "We can fix this, but we wouldn't be getting our middle schoolers out of school until like 4:20, and that's even later than 4:03. So why would we do that?" Um so we I signed off on it um agreeing that if immediately we start having the conversation with the prochial schools um and determined that um we actually gave them two options. Matt's initial option which would be to have the prochial schools join arrowhead schools and drop off during that route or they take tier three. So we also are looking at the difference between wrership and who the wrership is who's eligible to ride the bus versus people who actually ride the bus. And that number

036is vastly different. Um so we will continue to keep people posted. The good news is is that there isn't any more, you know, there aren't any other changes. So nobody's not going to be able to ride the bus. That grandfather clause is still in there and the dollar amount is the same. And I know that this board and people on this board specifically will be right next to me next year starting in the fall um to get this kind of hammered out. So, thank you for that. Um if you have questions, you know, feel free to call me or or you know, we'll we'll try to figure that out. All right. Um a couple of other things that before I start about the strategic plan. I don't know if we ever announced that our seventh

037and eighth grade math team took the state championship. I'm not sure that we got that credit last year, last month. And boy oh boy, do they deserve it. They have been trying and trying and that team specifically has been locked step together and finally when those eighth graders got to 8th grade, they won the championship. So, what a big deal for them and and super exciting times. Um, also just the kickoff of summer school today to see them excited and just playing and a lot of outside time and a lot of energy thrown into some of these new courses. Um, I know it's only been like a week, but boy, it just seems like forever since we've seen the kids and their energy and and what that all looks like. So, really excited about that.

038Um, a little bit on the strategic plan. Well, I don't have a whole lot for you because I just wasn't able to get things together there for about a month. Um, but I we've been working um fiercely to get this in play. Um, and I will be obviously bringing some things tonight to the school board um in regard to the the close session and my evaluation because that's what it's all based on would be my strategic plan. Um, plus we have three brand new people to the team so trying to get them caught up and get everybody in play. Um, but it's a really great great thing and we're doing some really neat things and I can't wait till next month to share everything with you. So stay tuned on where we're at with that.

039Um, outside of that, that's that's kind of my report. Okay. Thank you. Next, moving on. Director of business services. So we will start with the monthly financial statement. Um, so May looks good still. Uh for fund 10 revenues received, we did our personal property aid of just over 55,000. Um we had grant aid or excuse me grant funds come in for uh 23,500. Um we also received some forward health um when they do a claim adjustment from a prior year, you're able to put that to fund 10. So we received just over 26,000 for that. And then interest on our savings account is still doing about four and a half percent. Um so that was 25,700. Um the rest is tied to school fees, extracurricular activities and such. And then for expenses, the district looked

040good at the time. Um just want to put on your radar that June is obviously the big month. Um, we also have our six pays for our teachers. Um, which means they're paid out for their contract. So, it's it's going to look crazy, but um, all good, but just so you know, uh, fund 27 special education, we did get a Medicaid reimbursement of just over 20,000. Uh, grant funds of almost 43,000. And then we did an interf transfer from fund 10 to 27 of about 158,000. Um otherwise district expenses there look good and as budgeted. Fund 46 is the capital improvement account. That is just the interest at this time. Um so we're letting that account grow of just about $6,300. Fund 50 is our food service. We did receive some of our federal funds

041um for previous month's claims. So breakfast aid was about 1,400 and lunch aid was almost 15,000. And then the rest of that revenue would be food service deposits um from families for their students. Uh 80 is our community service which is the daycare. Um and she's actually running a little bit of a surplus which is great. Um but everything is tied up there as well. Um any questions on the May financials? Um moving on to our um I will need a discussion and decision on the RNR insurance. Um RNR is our commercial insurance. So they um are property equipment um auto crime, our liabilities and then our workers comp. Um so the information you have uh attached is what I received from RNR. I did meet with them about a week ago to discuss and

042review. Um the highlight, the great news is that the premium came down about 8% which was almost $11,000. Most of that was tied to the workers compensation. Um our MOD is down which is fantastic and the rates dropped uh for the state as well. So um great news there. Um we did have our auto insurance come down a little bit because we sold the white bus. Um, and we were not going to replace that. And then, um, our crime insurance came down in cost as well. Um, I know I had a lot of information in that packet. Were there any questions and what was provided? We went through it in some detail of the finance meeting and everything was kosher from our perspective. So, we would we would recommend approving the renewal. Okay. At this

043time, is there any motion on the floor for the RNR insurance renewal? Oh, I motion to approve the RNR proposal. I will second. Okay. Any discussion on what was presented? and the motion at hand hearing none. All those in favor of approving the RNR insurance renewal, please say I. I. I. All those opposed, no. Motion carries. Okay. Next, um budget amendments. Um if you've been on the board in the past, you have seen this. If you're new, this is something that happens every year. So, when the budget is adopted way back in October, um we have most of the information that we need at that time, but there are some things that come through. Um I did send a memo out um just to kind of give you guys more information ahead of time. Um

044but I do highlight what those changes were to that um budget form. That budget form is required by the state, so I cannot change it much. So that's why I provided more of an explanation so you knew what was coming in out for each of those funds. Um, did anyone have any questions on that? Okay. Um, most of the changes made sense um when you see the explanation, but I didn't want to go into great detail if everything looked good for you guys. So um, just let me know if there's questions. Otherwise, I would just need a decision to approve that. Again, we went through and financed. It's largely just a paperwork thing the state requires. I'll make a motion to approve the 2425 budget amendment. I have a second. Okay. Any discussion on the

045motion to approve 2425 budget amendment? Hearing none. All those in favor say I. I. I. All those opposed, no. The motion carries. Okay. Thank you. Um the last thing under my report is the preliminary budget. Um I did share the information kind of like I shared it last year just so you had kind of some history. As you know, we're in the middle of the state budget at this time and I'm sure you're hearing a lot of discussions. Um, as of Friday, I think more information came out from joint finance committee um that they're raising special education just a little bit from 33 to 35%. Um, so hopefully we get another percent or two um or realize another percent or two. Sounds like the revenue limit per pupil staying at the 325 and there's really

046no other big changes. So, um, my preliminary budget was based on numbers very close to that. I did have special education at about 30%, so it might go up slightly, maybe 31, 32%. Um, because we never get actually what they say we're going to get. Um, I did give you some enrollment history just so that you could see that and where the district has been tren trending for the 2425 school year. I did keep um summer school where it was about 60 f um FTE and we would receive about 40% of that for overall membership. And then um looking at our trend when you just move kids from their current grade level to the next, it shows that our overall um people count would be about 1055. So that doesn't consider any moveins um the

047new development that's going in, things of that nature. So, I try to um be somewhat conservative when I'm doing this budget. Uh obviously, when we get that third Friday count in September, um Patrick will have a a much better idea of what that might look like. Um, but based on that information and looking at the tax levy, it would increase about 1.9% and the mill rate would go from, excuse me, 341 to 348 um, for the 2526 school year. And then just other things to consider um the ways that we did balance the budget. We did have some staff reductions um based on class sizes at one grade level. And then we had those two floating teachers that kind of helped cover for subs um that were previously er funds. Now that those funds are

048gone, we did eliminate those two positions as well. Um some great benefit changes that you will see um that have not fully been realized in that budget yet is the um changes with Cunningham and Butler. Um we did have eight employees move to that family advantage health plan which should save the district um some dollars. Great. Um and then we do think there will be a couple more that are going to move midyear. They're just waiting for their um spouse's insurance to open do open enrollment. So we think we'll have some changes made as well. So that is fantastic news. Um otherwise on the last page of that is where um the fun 10 summary is. Um I really just show you that fund 10 because that's um the bulk of things. Fund 27 obviously

049has to have a zero. Fund 50 and fund 80 are kind of on their own. So funded is the the district general fund um budget and you can see everything is in balance based on the above information. Is there any questions or obviously more information will come in September at the annual meeting and then October is when the final budget will be approved. So you're going to come back from that, right? We're gonna let Patrick do it and he's going to do really well, I'm sure. So just to add on to a little bit with what you said, uh Cindy Ducall put out some information on the joint committee on finance and what they approved on the 12th and yes they approved an additional 77.2 million for special ed for 2526 but then they pre-approved

050another bigger jump for 2627 which was 151 million. So over the course of two years 228ish million for special ed. Again, as I reported before, the legislation understand the need for improving special ed, but it's it's small. Everybody would love to see it up to the 60th or above, but it's at least moving and they do understand it and I'm at least encouraged that it's moving forward. So, that I think that's a really good thing that it'll move up to the 37 12% by the following year. Now again, like you said, I don't know how much of that will be realized, but at least they're doing something. At least they're doing something. I I just want to tag on to that because if you have right, like if you have people that you talk to,

051I'm also going to hit on this, the um special education students or students with disabilities don't differentiate between their financial established homes of their families. And so if we could look at equitable distribution of that funding, um H Heartland Lakeside would get the least amount. It isn't a set percentage. It's based on socioeconomic as well as your um your uh number of students pupils. So we have an extremely high for our area or for our district. We have a pretty high number of students with special needs. Um, and when you start to think about what that financial impact is to our personal budget here at the district, I just think that we need to kind of take a look at that and and try to encourage that conversation. Yeah, I think that's something we definitely

052should joint pursue. Yep. Absolutely. I would I would I would climb right onto that one. That's a that's a biggie. Um, our kids deserve that just as much as all the rest. Good. Thank you. Yeah, cuz if they can get the vouchers up to the reimbursement. What's the I mean, what did you say? The proial the vouchers get 90 like 90% 90 and they don't have to accept anyone and we get less than 30% reimbursement right now cuz I think you said what 29%. Uh we were about 29.4 this year and they said what there it's like a 35%. So we I mean we don't even see that 5%. So it's a formula. Yeah. But it just it's it's tough when that gets taken. So yeah. Is that it, Amy? Yes. Okay. So at this

053point then we'd be looking for a motion to approve the 2526 preliminary budget as presented. I would motion to approve the 2025 2026 plary budget as presented. Second. Any discussion on the motion? Can I ask a question? Of course. Why do we have to approve a preliminary? Cuz they need to they need something I mean correct me wrong. They need something their school year starts July 1st. So they need something that makes sense. Okay. Yeah. forgot about that 21st. That makes sense. That's all I had. Any other questions? All right. All those in favor of approving the 2526 preliminary budget, please say I. I. I. All those opposed? No. The motion carries. Okay. Thank you, Amy. Great job. We missed new business. Sorry, just Well, we we spent a lot of we probably spent a

054half hour talking about the PA bills this morning in our Friday room. Um cuz it was this was brought up last time and it was sent back to committee. So we asked Tina Christell and came in and sat with us for the half hour and we went through everything. Um look the first reason we want this thing they're school is asking for this as a safety issue. It is very cumbersome for if there were an emergency is very difficult for teachers to communicate out of the classroom or to communicate in the classroom. You dial a code, you press a button, then you got to hit another code. It's just it's it's it's m largely a safety issue. On top of that, the existing PA system is 25 to 30 years old. We had looked they

055had looked at just getting a new PA system, just replacing our PA system, not doing any of the security stuff, and they got a quote and that was going to be like $180,000. And so they went back and said, "Well, we're going to spend that much money and just replace what we've got. Are there other things we can have?" Because we now we we still have a clock system we have to update and a bell system and all that. So this packages it all together in one for about 180,00 is that the the one we're recommending is well it's 90 plus labor of 67. Yes. kind of one. So 150 160,000. So about the same as replacing the just trying to replace the PA system. The other issue is that Chris Dylan has gotten us

056them to hold this price. If we were to cancel this contract and come back, some of the individual units we need to purchase would cost, he said, five times more because of the tariff situation. these things are so there we cannot get this price if we come back next year unless something drastically changes uh it is going to be much more expensive and we are working up a 30-year-old system. One thing I probably had wrong because um last month was you guys had asked well you know this is just general funds so we can do it now we can do it next year doesn't really matter from a from a cash standpoint no but from a budget standpoint yes um we have extra money we have extra money to pay for this in this year's

057budget. So, if we approve it and the and the um equipment is delivered, it'll come out of this year's budget. At least the equipment, the labor will be next year's budget. If we just push it to next year in addition to it potentially being more expensive, we would either have to budget for it at the beginning of the year. So, then that might have to take from somewhere else or we budget for a negative general fund balance for for the year. or you put it to the capital or you pull it out of the capital and that's additional. Am I saying all that stuff right? I mean that was a gist I got. Maybe you maybe clarify that just a little bit. Of course. Um so if we have a surplus at the end of

058this year you have two options. You can transfer to fund 46 which you've done for the last couple years. But for to spend those dollars for fund 46 it has to be part of that 10-year plan as you well finance knows. I don't know if I've said this out loud. We're looking for facility assessment to be done on all three buildings so we can update that 10-year plan. So, we're looking at updating the 10-year plan anyway, but currently the PA bells and clocks are not in that plan. So, we can't use fund 46 on that project. If we wanted to use some of the fund balance, we can do that as well. Um because fund balance policy right now, um we can't go below 15%, but we're over 30%. So, you could decide to spend

059down fund balance. That just means Patrick has to have a negative um or I guess a deficit in the budget when he does that in October, which is great. You guys can just say, "Yep, go ahead, pull whatever from fund balance and complete that project." It's just going to take a couple months to do that. um at this time because we have the funds available um we're just asking that we order it now so that we can get the units at least here by June 30th which I've been told multiple times will still happen um because for audit purposes I need them received and in our possession by June 30th. So we can do that which Matt's indicated was about 90,000 and then we would have them installed over the summer which would fit into

060next year's budget. And Greg thinks I mean the labor estimate so it's an addition to it. And Greg thinks we have he has additional summer help. There may be some opportunity to have some of our summer help which might cut down on the labor. Um but so finance's recommendation is that we approve this. It's a safety issue. It's replacing old equipment and it's not going to get it's a problem something that's going to have to get addressed and if it doesn't get addressed now it'll address later at a much higher cost. So our recommendation is move forward with it. And I would like to add some superintendent thoughts if you don't mind. Um, we had a drill, just something that happened just two weeks ago, I think. Um, we had that big storm that had

061hail and winds. It was a severe thunderstorm and the bells were going and we put the middle school on hold or we put all the schools on hold. Um, the we had a large class in the in the gym over here at Northshore Middle School and he released the kids out into the storm to ride their bikes and walk home um because he simply couldn't hear the PA over in the in the gym. Um, so you know, imagine that was a thunderstorm, right? Imagine it were something else and that's the PA system that we have in place right now. Um, who knows what could have happened. Um, some of the question could be about um the um finances. Um, well, why do we have extra money and why didn't we know we were going to

062have this extra money and how are we prioritizing our spending and some of those kinds of conversations. Every year we sit down and go through probably I don't know if there's like 10 or 15 different little pockets of budget, right? That we have to kind of sort through and it's everything from curriculum to the buildings to you name it, right? All these different moving parts. There are times when things come in under budget, right? And so then we're like, "Oh, well, we've got an extra 10,000 a year and then we had that 4.5% interest." And so you just accumulate funds. We also are looking at, as you saw in the preliminary budget, some deficit spend in staffing. So, we we it's like $250,000 or something within that just simply because we had some retirements and

063other positions leave and we filled them with people that make less money than they did, right? So, that's like typical business, how you do things. Um, I think from my own perspective, I know that um, Amy Harker Murray brought this up back in November of 2023, my first year here, um, because somebody had said to her, like, we are having a hard time with dialing this out and remembering the code. And by the time we get done with this, who knows what could happen at the end of the day. We talked about walkie-talkies. We use walkie-talkies primarily for our student services teams. Um, so yes, we have walkie-talkies. It also will tie directly within our crisis go system, which is our safety program. Um, I think additionally, um, as your person, um, why why it

064was not in the tenure plan, I can't answer that question. Previous administration didn't have that in there and the teams didn't figure that out. Um, we identified it right away, um, as a as an issue for us. Um, and I I guess I would just say that we are the eyes and ears of the inside to you. Um, so providing with you the the um the real problem that we have without it being um super concerning. Um I I would ask that we reconsider our um vote from last month. um in the respect for safety of our children and our district in general. Um it is part of our strategic plan and safety is my number one priority. So just a point of clarification, the vote last month was just to delay it to this

065month. It wasn't enough. Okay, great. Thank you. I think I was watching it going because there was there was also question was clarification. Has anybody else used this around here that has used this? Is there any other things that go on with that? I know it's one of those. And then obviously we have the budgeting. We keep talking about this 10-year plan and what's coming down spending money beforehand. And that's kind of what one of the other things that pop up as a concern as we go down this this path. Um I did have one question regarding the software that's in there. I know it says one year. Is it three grand every year for that or is that just a one year? Um They'll say the software for one year old. Give him a

066second to unmute himself. Do you remember where that head? It's on the like page three. Well, they're looking that up. I mean, we did learn that there they gave us two school systems as references who are using this. One was I don't remember. I I thought somewhere in Milwaukee. There's one in Milwaukee. Illinois. Illinois was a large district. Um fairly new though. They've had it for a while. Um the Illinois district has been a while. Um, uh, Golden Meer School in Milwaukee has a total of 116 wireless messaging boards, um, used in a similar manner as what H Heartland Lakeside School District is proposing. Um, they installed them in March of 2023. Um, we have all the information for them. I can give it to anybody that would like it. Township High School in Arlington

067Heights had over a thousand message boards. Um, and they were they were installed with LED clocks. Um, and we also have a contact for that. Um, this person was instrumental for many years when the message boards were initially purchased and implemented. Um, so those those also have been Rudy is no longer there. So, um, he was the one that made the decision and they still use them today. So, we do have those two references. And then the is there a warranty on these? Chris, do you want me to answer for you? Yeah, cool. Car. Is he getting Well, no. He's just replying to me. Couple hundred at most for our phone system tiein and a 10year FCC license. Minimal yearly costs, he says. So, it's not a $3,000 every year because the only I look

068at it says one year on there for the Korean software. One year. He doesn't have a mic. He needs to call in. Do you want me to call? Sure. You want me to call? Yeah. Go ahead. Or here. I'll just do it on my Let's just do it here. Sure. Yeah. Thank you. Oh, I would also like to say cuz he would have been on the call. We're just having difficulty just to clarify, right? Yeah. Okay. Um I would like to say that the analog clock thing got figured out. It is in our curriculum and they do have access to them so that they can have them. So, I'm okay with it. Just to follow back up on I know there was a couple other parents that had reached out and I know first grade

069learns how to Hi there. You're on my cell phone. Um just so you know um the question out there has to do with the contract being a one-year software. We got the quotes now just to make certain quote is right. They all have a top so they're all on top of each of them. [Music] I'm not I'm not aware of any $3,000 charge on the the quote that we are recommending. Um there's a few line items at the very bottom for phone licensing. That's um a few hundred dollars a year that we may not even need. We may have additional licensing already covering that. And then there is a 10-year FCC license for $588 over that 10-year period. There is no additional software licensing over the course of the the Chronosync software that's included in

070those quotes. I think I know. Yeah. So you're thinker is the quote you're talking about then? Okay. And then uh was there warranty or anything related with those? There is a one-year warranty with all the devices and I believe Munger Technologies offers an additional warranty with those. Um beyond that obviously we would be replacing them at costs um if we had any issues or repairs. Thank you. Any other questions for Chris while we have this? And there's still no fail safe for this system. If you lose power, the system doesn't work. So, if we if we were to lose power, the system would shut down. Um, that's not to say that battery backups couldn't be added at any time. They wouldn't need to be added initially. These would be basically offtheshelf units. We estimated after

071that was discussed probably would add another roughly $15,000 to the project minimum and we're going to add battery backups to each of those devices. And even if we add a longer term outage, um you know, we may only have 15 to 20 minutes of batteries. So, um, you know, if you really wanted a fail safe, I I really think we need to be starting to talk about a generator with, um, some other line of, uh, fuel for long-term outages. But, um, I I do believe that we can, you know, most of the power outages that we would have would be weather related and we have advanced notice. So, those emergency messages would be going out immediately. we would be in our safe areas at those times and even if we lost power, those signs going

072off would uh no longer be necessary. And hopefully it would be for a short period, but we don't um typically have that issue, but to your point, it could be added at any time. Oh, and these aren't Wi-Fi, correct, Chris? Correct. So, these are not Wi-Fi. That's why we require the 10-year FCC license because I like that. with. So, this does not require internet. Um, if we had an internet outage, uh, as long as our network was still functional, we would still have communication across all three buildings to send out messages. And what's the current today, Chris? If we were to lose power with their current system, it's just it's all down. It would be out immediately. Uh, we do have we have backups for our our our higher end network here. um our servers,

073our Wi-Fi. Um we do have enough to keep us going for brief outages, probably anywhere from 10 to 15 minutes, and then our server rooms are covered for as much as 1 to two hours. Um gives us enough time to shut things down properly. Um but beyond that, we are fully reliance on batteries for our for our power outages. Okay. Thank you. No, I I just wanted to ask because if I didn't want us to be judging on something that this system isn't doing that we don't currently have today just for fair comparison sake. Yeah. No, we we do not have any battery backup currently for any of our PA or Bells right now. Okay. I would have asked the same question if you didn't. Anything else for Mr. Dylan? Okay. Thank you so much,

074Chris. Thanks, Chris. Yeah, thank you. Anything else to add? I have a direct question. So if you were to look at this in terms of it being a safety issue with the identified maintenance plan that we have on the district as is and the known security safety improvements we want to do again this would be your number one. Absolutely without question. Okay. Thank you. That's what I wanted to hear. I found it interesting when they were explaining that currently right now to dial out in an emergency you have a couple codes and you have to wait and codes and wait and if you don't do that properly you have to start over. Now is that from the classroom to central from the classroom to the office? It's everywhere. Everywhere. Everybody has a specific code and

075you know flight or you know flight or fight right? like you're either going to be on that and know exactly what you're supposed to do or you're going to be in complete panic mode. Um, so typically it's it's your central offices out to the building or out to the classrooms or out, you know, into the areas, but any one of us calling somebody in an emergency situation, it is set to that that code and it's like four or five numbers, you pause and then you hit the the other number. So, and yeah, there's time that goes by with that. So, in a scenario of a seventh grade classroom that has an emergency in room, how does that teacher communicate to either the building principal or just today? I honestly think they send a student to

076the office screaming. It is they send a child running to the office to get somebody to help or next door and this system would allow for immediate immediate Okay. Yeah. Once I heard that code there, I was like, "Oh, um, no. So, one way system isn't from the offices to the rooms." That's not what that means. Only oneway system means so like if we were in here right now, the office could come in and say, "Amy, come to the office." I can't just say back to them, okay, I'll be there in a minute. I'd have to pick up the phone and say, all right, I'll be there in a minute. So, that's what two-way means is that I can just talk in the room and they can hear me. Um, that's the only difference with

077that. But my understanding when we asked um the team, we're not using the two-way system. Most of the time it is they pick up the phone and call or you can do it through the phone. You don't have to do it through the system. So even with the new system, the teacher still doesn't have a way to communicate to the office. Oh no. They would just pick up their phone, hit a button, and go to the office. Supports one button, quick dialing for all call. And that's not available today. Not not currently. Okay. So that would save the student from running down to the office. Okay. Does the administration have any more input? Yeah, not that I can think. All right. So, at this point, there is discussion and decision on the Bell Systems PA

078clock system in front of us. Is there any motion on the floor to do something with it? So, with discussion, we're talking about option five, I believe. Is that what the committee is now recommending initially? Yes. Yeah. Okay. Correct. Can I do Can I do it? Yeah. Yes. I would motion to approve the Munger Technology Services Innovation Wireless with Algo paging oneway system number five in the proposal. I will second that. Okay. Now we have an active motion on the floor to approve a particular quote. Is there any discussion on that motion? I think the motion to secure the parts and smarts by June 30th is a wise decision. Just would like to see improved infrastructure if we're going to replace a system. Might replace it in kind. So I would like to see battery

079backup or some type of backup. Um, but I think it's smart to purchase before June 30th. And I think the battery backup is something that could be added, right? Um, I think Chris's point is if you want if you start worrying about that, there's probably better options for backing up that could support not just backing up that, but a larger host of things. So that's probably something that we may want to curious if that'll come up in the facility review for an actual generator cuz I don't think just like what he said with the batteries like okay here's another 15 minutes not really going to but then I am also thinking how many times are outside of a intruder I guess cutting the power that's what I'm think I'm not worried about the storm an

080intruder system does nothing correct I mean I guess that's like the only thing. Yeah. Now the good news I did hear at an arrowhead meeting uh they're looking at different exterior security measures of cameras and surveillance and one of the lieutenants who came and presented to the board did bring up that if the exterior of a building is secure that I think he either said 99% or 100% of the time the intruders have not made it in because the doors can't be because the the the the structure the buildings are safe. And so that's something to consider here too that you know if we lose lost the power the communication ability again if the school system is locked down and safe that that makes it even it's still incredibly difficult for someone if they breach

081that's a different story. then that system would become much more pivotal for communication cuz it can be silent as well. So, okay. Any further discussion? It's just that for me anyway the facility plan coming. So, that's why this makes it a little bit tough on the timing of where those things are. So, we're hoping that this would in thoughts this would be the number one issue on that list by those facility planners as well. are trying to make that decision here. Um, I get the need and I think we need something just the timing and well these two things just don't fall in line right now which makes it a little difficult. It's a big dog for that and I would agree with you. I would and I think that having just come off the

082strategic plan I think a lot of that's going to start to iron itself out which is what you alluded to earlier with the strategic plan. So I think that'll help. we'll start to update a lot of the information that hasn't been updated in years and then we can put together this district plan for it. And that's specifically why I asked the question, is this your number one? Knowing that list and everything else that's on there, is that your number one safety priority that you would recommend to this board? I just wanted to say sorry. So, yes. Yes. Amy, you had said something during financing that if we had known a price of this last year, you would you could have budgeted for this and this wouldn't even have been a discussion. So, I also thought

083that was an interesting thing that it wasn't just brought up out of the blue. He's been working on this for over a year to get the quotes and to get the systems. and we thought we were going to do one system and then realized we didn't need all the capabil like the two-way thing. And so that brought the price down on what we needed. And so I thought that was a good thing that they were assessing what we use and what we don't use, what we actually want, stuff like that. So this like uh Tina said Amy Ramurray had actually brought this up quite a while ago. So it is not just something snapped into place. So I think my my opinion then on this from last month went from hesitation to acceptance. Uh so

084I would encourage my fellow board members to support it uh because of several different factors. One is the administration's absolute commitment to this being a number one thing. I think that says a lot. Second, that it has been worked on for the past and that it could have been budgeted for had we worked out all the numbers. I think that's good to know. And then the example in the gymnasium, that's not good. That's not good. And I know that that's something that we have to look at. So I think given all that, it makes sense as a priority. But I would also still encourage us to take a very hard look at the strategic plan, the maintenance plan and the absolute prioritized needs of the district and have them in the front and center so

085that moving forward we have time to plan and prepare and I will compliment the district as well. You did a very good job of going out doing the RFP providing the information. Last month we just didn't have all the information to make the decision. No, absolutely. And I will I will say you know I I hear and and you bring up a great point Chris. You really do, right? Like, oh my gosh, this is a big ticket item and how did it get to this, right? Like, I get that normally you would be planning. I think from a safety perspective, and I've said it since day one, safety is my number one priority and it's it's become our big priority within our strategic plan. We we are talking about heartscaping over at south, particularly south,

086north, and south. We're talking about what does the film look like on our windows. We're talking about strategic plans and and and making sure that our drills are being done on a on a regular basis so that kids are prepared and they're brave and they know exactly where to go and what to do. Not this pandemonium, oh, I'm so scared, right? We've got to teach our kids. We've got to make sure that we've got things in play. So, all of those things I I I tell you today that we are absolutely working on all of those pieces. And I I would I do I would implore you to to pass this. Thank you. Okay. Any further discussion? All right. So I believe the motion on the floor is to approve the which was it the

087number five. Correct. Option number five. Yep. on the systems presented. Correct. All right, it's already on the table. All those in favor, please say I. I. I. I. Those opposed? The motion carries. Thank you. Okay. Next discussion and decision on the 2526 school board meeting calendar. Right. You're you're right. I'm sorry. You're in the right order. Okay. I jumped in. Did something change? So, yeah. To my knowledge, you guys wanted to reook at this. It's why it's back on the agenda. But there was a couple dates that wanted to be revisited. There was February. I think February. Somebody brought one up. I remember that conversation, but I can't remember who. I We did. We approved the one I brought up. Uh we did January 21st. to Wednesday and then cuz you had an issue but

088then from Tuesday to Wednesday but I thought there was a February question I have a March conflict um on President's Day but that's so we can look at them. Yeah, we can look at them. So I have a March conflict that would leave me unavailable that week. Again, one board member does not necessarily mean we're meeting. So I'm just presenting it as that is a conflict. And then Matt, you said you had August 18th and Matt McDonald or McDonald. Um August 18th and October 20th. I have conflicts. Um and what was the other one? You said August 18th and October 20th. Um, if need be, August, I can make um remote, but I can't make October 20 remote or in person. What are your proposed chang I actually there's something October 20th of those piss

089I was going to have to miss. October 20th. So you said the 20th of October. Great. Yeah. October 20th I have to move. And that one that one could not be remote. Correct. Correct. Okay. But the other one could be the 18th. The other one if if everyone else can make the 18th and wouldn't like um to move a week prior or later, I can make that one remote. So I would propose either August 11th or August 25th. I know Tina won't want earlier in August. Yeah, I won't. Thank you. That late week in August. Isn't that good? Is that the annual meeting date, too? September 22nd at like 601. Didn't care about that. 6:31. I mean, I could I could move a week later in August. The people just a reminder, you don't all

090have to be there. Correct. So, August telling you the rules. Don't freak out. What they need is only need to have three. Yeah. Can we leave the August and you call in? You said you could call in in August. October cannot. Mhm. Let's do that. Is Tina? Does that fit with your August? August 18th. Oh yeah, that's fine. I do August 18th. Yeah. Never meet call again. Can I ask one last professional opinion on August 20th coming off of that annual meeting? Uh Amy, would that be difficult turn? Sorry. October 20th, coming out of that annual meeting, that'd be difficult turnaround. If it goes earlier, if it goes earlier, you won't be able to approve the budget. Um the budget information from the state comes out on the 15th. Okay. So, it' probably be better

091if we pushed it back in October. Later would probably help Patrick. It's just 27th for people. That's the next Monday. Oh, wait. I actually Oh, looks like I got to sort my house first. I can do October 20th. No. Date changed. Well, we need to switch it next month. Yeah. And then the March 16th and 26th. Oh, yeah. So, we're keeping October 20th. Yes, it looks like so far we'll keep them. Okay. And August 18th. And then I just need to speak out loud about it. March the end of March is going to sound good. Sorry, that October date. We I think because we have a brand new person, if we can move it to the 27th, I think that would be helpful to him just out of respect for the work that he's going

092to have to do to ask him to turn around with the final budget in 2 days and have it ready for you guys on the 20th because he would have to get it to us pre-eread kind of thing on the 16th or 17th. That's what he get the 15th. So, you'd have Thursday. How does everyone feel about moving it back one week in October to the week of the 27th? Can we wear costumes? Just kidding. I'm good with that. Yes. I can't do the 27th or 28th. Do 29 30 to 31st. Not 31. 31st and Friday. Scared of Friday evening. Wednesday the 29th. Yeah. Administration. Wednesday the 29th is fine. We can put on. It's really great. So what I recommend is if we're making changes, we should note them and then have a motion

093to accept them. Okay. So we're looking at talking about when moving the October 20th to October 29th, Wednesday. Okay. And then the other potential conflict was in 26 March. So the 26th of March I may very slight may be able to call in but that's all I could do. Thursday which the 16th of March you said. Yes. that whole week. Unfortunately, I could potentially call in. I won't know until it gets earlier or closer to that date whether or not my schedule would allow me to call in at night. Spring break's the next week. Correct. Spring break the week of the 23rd. Yeah. So, if we do the 23rd, that next week is spring break. Correct. Okay. Thank you. Week of the 23rd is spring break. No, it's the week after. Oh, 30th through the

0943rd. if I did my stickers right. So there's five Mondays in March. Does anyone see a conflict with moving it back one week to Monday the 23rd? No. 25. Anyone? Maybe. The proposal there would be Monday. I should be changed. Okay. If there's nothing else on the schedule, then I would like to motion to adjust the school board meeting dates to move the October 20th, 2025 meeting to October 29th, Wednesday, the following week, and move Monday, March 16th, 2026 to Wednesday, I'm sorry, to Monday, Monday, March 23rd, the following week. Monday, March 23rd. If I need to repeat that since I started, I can. I'll second. Did you just make that motion? I did. I'll second that motion. Nice to meet you. I figured out his calendar. All right. Any discussion on those meeting moves?

095Okay. If not, all those in favor, please say I. I. I. All those opposed, no. Motion carries. The calendar has been adjusted to move Monday, August 18th. I'm sorry. No. October 20th to October 29th, Wednesday, and Monday, March 16th, 2026 to Monday, March 23rd. Thank you all. Next discussion, decision on the re reviewed and updated new policies. So, I will just add to this. I I watched this back and there was just a lot of confusion about the the who, the what, the when, the how, the why, and all of it. Everything's been approved already. And I think Chris did a great job of explaining earlier that it's already been approved and so it just shows up again and then you think it's another question mark. Um, so really truly on these where it's green

096is where you're seeing the difference um on any of the changes. The other thing that I will um share with you is you know that what is that control F5 where you can put in at the top like change all district administrator to superintendent it does the entire document that's what Neola is going to do when it comes to parent guardian when it comes to superintendent right all of those things all of those kind of big functions they can just do all at once and they will um as far as substantive changes there aren't any right they match watch what we do. They follow along with what we actually have going on. Some really great questions came out of PPC. Well, but I really like some of these things. Yep, I do too. We're just

097not doing them right now, so I can't put that into a policy until we get to a place where we're actually implementing things like a true wellness plan. Um, and so Chris's advice on a lot of that was keeping that um broader and then we'll fill in and get a little bit more direct once we have the plan in place. Um, so as we went through some of these policies um that were that were brought back, I think we answered the questions pretty basically on all the ones because they were kind of just these correction things. And then um the 7,000s and the 8,000s, there was a question on 7450 um from PPC that was property inventory and that's just that's just accounting law. That's why a change was made is because it's accounting law.

098Um, and then the question of what does periodic review mean, right? What does periodic mean? Well, I'll tell you that we annually by law have to come to the board and share our curriculum with you. We do it every year in July, August. And then outside of that, if I, for example, last year, HLEF went ahead and approved the apps STEM uh, grant. And so, we had to come and get that apps thing approved by the board. That's what I mean by periodically. if we have something come to um like for example right now I'm working with our food service organization to create a talk about it Tuesday and what that'll be is a little bit about health and nutrition on Tuesdays through our our company um we don't have that all in play yet

099but I might come in September and say hey board this is what we're looking at doing are you on board with that and that's what I mean by periodically so Chris I'm sorry if I like didn't say but if that helps There's there are state laws that require this is adding on top of that. So yeah, I I removed the recommend same changes. I had one just question as I went through the was the green was just new. It wasn't something we drafted. We don't write any of this. Well, the color I thought at one point meant we drafted something. That was my only question. So, okay, I'm good. Yeah. It is I didn't think we could learn or update and then at any point in time we want to go back and look at

100one of these we can right this is just using what Ne has sent out as their latest update but will allow us to get our handbooks out which is I think of much importance. The other thing I do want to bring up because I do have a note here that Neil's asked a question regarding the um cell phone policy. Um it it is what you had said. We did approve it the way that you had stated it. Um we added smart watches but in transit like on a school bus. I saw we added the bell to bell. Yes. And we changed it to bell to bell so that we have an understanding of of where that's at. Just so just food for thoughts. I just saw that on my notes. Yeah. And we'll continue to

101add um new technology as it arises or as needed because smart watches is that. Oh, so the meta glasses, do do kids have those? Cuz that's ridiculous that they do. The only question I had was the I did have one question. The last one that was in the beginning, uh policy 8700. I don't see that at the bottom. Did I miss it? Yeah, it's like a lot of they changed it to so it's the last page and a half. Mine ends at 8680. Transportation services contracts. Oh, whenever I printed this, I guess I Yeah. No, it's a board. Oh, no. Yeah, on the board packet. It doesn't On the board packet, I don't have it unfortunately. Oh, that's weird cuz I printed it. So, I don't know where I got this printed from. I know.

102I thought this was Oh, PPC. I wonder if I printed it from the PPC and the one in the board doesn't have it. Yeah, the board doesn't. It ends at 8680 and I couldn't find 8700. So, I thought maybe I was missing something. Is there anything in the 8700? Not that pertains to human. It changes the name and change. Not well. It's it does change the name, right? What is it? And with that was it gives options. So right that was what was selected by the I no I appreciate I mean I get it because that could be yeah people that lost and are donating. So I appreciate that that's an interesting change. Okay. Are you talking about the title? Yes. Well, it could also be because if someone were to lose a child and

103decides to donate their breast milk, they are not the mother of that child. Yes. I mean, they are always the mother of that child, right? But that would be a more um emotionally considerate title. Having experienced that, I would appreciate that title. So, not a hill to it is for me. interested to see lactating individuals versus nursing mother. Okay. All right. At this moment, we have an option to approve if anyone would like to make a motion on those policies. Motion to approve the presented updates to video policies. I second. Any discussion? Hearing none. All those in favor, please say I. I. I. All those in opposed say no. Motion carries. Thank you. That's great. Okay. Discussion on board seat recount costs. There's a question during the um opening public comment. We actually raised that

104same question in finance. Um, and it's just it's it's a little I think one of the on the voucher report there a couple invoices from Bon Bon that are labeled recount, but there were some other items they were addressing not associated with the recount. So that's just whoever keyed a description into our accounting system, but the same thing for a couple different things. But so the as I understand it the 15 hours or whatever is presented there thinks the 15 hours at 300 bucks for bon is the amount of time that they spend on the recount. There are additional fees that are in the neighbor of $3,000 we incurred with that firm on other items last month. Any other discussion on it? Okay, moving on. President report. So, we received a total of I believe

105it was nine. Let me click to make sure. Seven. seven different letters from the fifth grade classrooms on communicating with the board and making different requests uh as part of an active writing portion of their classroom. And these letters came over the last two months. And for the board members who weren't here last year, we had received similar letters petitioning the board with things as part of their their writing curriculum. and the board opted to reply thanking the students for communicating with us. And we know now that they're already out for the summer, but I thought it would be nice for the board to be able to see what was communicated and see if anyone would be interested in potentially drafting a response, thanking the students for reaching out and encouraging them to continue to

106communicate with the board. So, I actually emailed back the five that emailed me um thanking them and saying that we I brought it to I forwarded them to the board as well. So, cuz I didn't see anything last month on the agenda. So, I didn't want to leave them hanging since they had emailed me. Didn't want to appear that I was not responding to sure the public. I have not heard back. I thought that was really cool that they do that. And were some of these actually physical letters? Yes. Because Yeah. I thought that was really cool that they got Yeah. that they did that and some physical letters that were actually mailed Yeah. directly to the board. Yeah. I think that's really cool. So if again it's not necessarily something that needs a required

107action just to see if there's an interest level here of responding to the student. Do you think you do you think you could tell the public what the different um subjects were? Uh just like the type like oh this one was about X this one was you don't have to read the letters. I'm just saying yeah I'd probably not do that. There's also the student confidentiality. I'm not saying names. Sure. If you give me a moment, then I can look it up either. Uh, so there was one on teacher compensation, another on therapy dogs, another on teacher compensation. Wonder if they were put up to this. No, cuz and some of them when you read them, you can tell that they were not. Not sure. Uh, another on behavior and bullying. [Music] Another on cell

108phone usage in the classrooms. Another on the cost of extracurricular activities. Oh, that's an interesting one and another on devices in the classroom. So, I would think it would be a nice gesture if we were to do something similar to last year and just draft a thank you for them reaching out and engaging specifically with their board. I think it would be great. Yeah, I'll take that test. That would be great. Oh, thank you. So, uh, the other hat, would you be able to explain what you did last year for Mr. McNelte so he understands kind of what you did? Yeah, I mean I just we only had like two or three last year versus seven, but I I think Dom and I basically said that, you know, talk I think two of them were

109therapy dogs. Basically said, great idea. Maybe come up with some ways to incorporate pets as part of a lesson plan, but you know, we can't just have a classroom dog and stuff like that. So I tried to I tried to uh suggest that we did discuss it or if it's just something that's out there like yeah these are topics we're discussing so it was pretty basic. So maybe maybe what you could do is thank them for their their engagement that the the board was was able to review all of their different suggestions and we would encourage them to come back at a later time and continue engaging with the board on subjects that matter. So then you wouldn't have to necessarily respond to every one individually. You can do more of a general tell you

110the ones that I responded to if you don't want to. I mean that's like seven or nine of them. Am I right? Have you written you know before me? I don't know. Thank you very much. Make sure you don't write in cursive. They might not be able to read it. Appreciate that. Our kids can't. Okay. And then the only other item was the future board or chair committee submission items. Does anyone have any other items? We just have our student handbooks and employee handbooks coming. Thank you for tonight. Awesome. Thank you for working on a lot of work. Okay, hearing none. We'll move on. PBC, we have next scheduled meeting for July 10th. Is that still correct? Everybody good? Yep. All right. Finance, Tuesday, July 15th, 8:30 a.m. Very good. Okay. And then the next

111school board meeting, Monday, July 21st at 6:30 p.m. And no need for anything prior. No, not at this time. Not at this time. Okay. Then at this point, we are preparing to enter our executive session. I'm looking for a motion to adjourn into executive session for Wisconsin statute 19.851c. 851C considering employment promotion compensation or performance evaluation date of any public employee over which the governmental body has jurisdiction or exercises responsibility. The purpose of the close session will be to discuss superintendent goals and measurable [Music] motion. Did you say we can just I hear a motion or I motion. Can we make some sort of statement with what you said? So what it was is I'm I'm reading to try to save time for the future. If I read that off, all you have to do

112is say so moved. So moved because moved. Yes. So moved. And we will not be coming back into open session after. Oh, sorry. Please just a moment. Do I have a second? Second. Is there any discussion? All right. All those in favor of moving into close session as described, please say I. I. I. Opposed. unanimously approved. We are in close. Good luck. Thank you so much. [Music]