5/22/25 HLSD Board Meeting

001take any money for the position as we found here. And uh you can vote on the budget, but you can vote on I don't like being interviewed. Why is being interviewed? Why did you run for school board? I didn't think I was going to have to be uh interviewed by the papers twice before I even started. Yeah. I just feel more than that. The way you filled out questionnaires and I'm talking about public interviews like videos. Videos. Yes. Cuz it's really fun when you're like CFO goes, "Hey, I saw him in New Or is he coming?" He's calling. I believe. Is he going to call? I thought so. Okay. I thought somebody 70 was here. He said he's got a penguin or I was like there's two. I was just thinking the nose. Too many

002Chrises. Too many mats. Yeah. I'm a Morgan. Dylan is supposed to call. He is going to call. Okay. The track Chris left. We walked in tonight. There was three. But I can text him and Okay. Yeah, cuz that's really weird that there's two in the me. Don't forget me, Sarah. There's a whole bunch of M's and C's. I mean, I guess 50/50 chance. I would call me Chris or Morgan. Chris or Matt. Chris is technically a unisex name. It is. It could be a Chris. It definitely could be. I don't think I'm fit to be a Chris, though. You could. I love Morgan. Not gonna share that with you guys. I'm okay if you don't share that with me. I like her. I don't think you want to be. No, I don't. I don't like

003being Christopher cuz it usually means I'm in trouble. Oh, yeah. That's the hard part. Like none of my kids have Sully does, but none of the other kids have like shortened names down below too. to understand. I like when I say their full name, it's not like they're in trouble. It's just their name. But then my oldest goes by his middle name. So if I ever were to call him legal first name, he'd probably know he's in trouble cuz he knows that I hate the name. All [Applause] right. approach and we'll try not to. All right, let's call the meeting to order at [Music] 6:33. We shall do the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under

004God, indivisible, with liberty and justice for all. Okay. Proof that public notice was given. Notice was given. Thank you. Item number four has virtual member participation. It is not needed this evening. It's all board members are present. We will have uh some of the administration calling in this evening. So uh Chris Dylan may be calling in this evening. The other administrators are unavailable because the date of the standard meeting was moved. So there were conflicts. So we will work through with what we can tonight and anything that we can't or don't have answers to then we'll just table and move to next month. Okay. Next public comment. We have only one public comment. I don't need to read the uh restrictions because you are well verssed in Neil. Hi Neils Peterson. Um, I wanted to

005comment. I saw on the agenda and it was a pull out policy from some EULA updates. Um, specifically it was 5136.01 which is technology resources. I know the board just approved the 5000 series recently uh because I was reviewing it and the option that we had settled on in the PPC committee was a different option than the one that was now being updated to. Um and and we talked about it in PPC about why we selected the option to allow kids to have their phones coming to school and going home from school in case of emergencies. the new option restricts that and says no phones whatsoever. Um, and I was wondering if the board in their discussion could talk about why they're moving to that new policy um, and restricting kids from bringing any communication

006device to school or hopefully clear up if I'm misunderstanding the option that was selected versus what was selected less than a couple months ago. Thanks. And that's it for public comment. All right. Next is the consent agenda. Since we have new members on the board, welcome. I'm just going to read this consent agenda. Provide a consent agenda listing. Several items for approval of the board by a single motion. Most of the items listed under the consent agenda have gone through board subcommittee review or recommendation. Documentation concerning these items has been provided to board members and the public in advance to ensure extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. And I will reiterate that it does not require a second or a motion, only

007a request. The only thing that I would ask before we go to the consent approval would be if someone would be willing to read aloud the donations. Morgan, why are you looking at me? Welcome to the board. Great. How would you like to do it this month? I would love to since I was involved with them. That's kind of why I chose you. Is that a problem? Okay. Um, so there were four donations from HLEF, which are the mic uh three micro grants. Um, 4K had transportation materials, which were magnetiles. Um 4K had dramatic play materials for 180 which are dolls and uh manipulatives. And then we the ALF is sponsoring the eighth grade photo booth at the um eighth grade promotion party. So they gave $250 to that. Then there is um $500 for

008jumbo magnetic tiles at North which I believe were in the newsletter that you can see. And then there is also an eighth grade promotion t-shirt donation from Michael Rodenba for $400. So, thank you so much for almost $680. Thank you. Thank you. Thank you. Okay. At this point, if no one has any requests to pull anything out, I'm looking for a motion to approve the consent agenda items. Motion to approve consent agenda items. Second. You said I second member Mcneli seconded. Is there any discussion? Can I ask a question? You may. It's discussion. Okay. Um, so for the personnel report, I know that previously we had shared like names and such. Why are we not doing that anymore? I understand that this file has salary. So I'm not asking to share that. But I feel

009like to be transparent with people, the names and positions should be shared. I would suggest that we pull that out to talk about it, okay, in detail. If you're not I don't need I mean I that was my only question. I'm not like Oh, okay. I don't have any question about the people or anything. I'm just asking why we don't share that information. Um, I'm not 100% sure. I believe it has to do because it has to do with specific names of personnel uh and employees, but that's why it's in the executive portion and not the public portion. Okay. If you have more, we can pull it out. Okay. Any further discussion? Hearing none. All those in favor of approving the consent agenda say I. I. All oppose. Motion carries. I. By the way, sorry,

010forgot to say it myself. Okay. Committee reports number seven, finance committee. Can I give my I'm going to cover Amy since she's not here. Can I just give mine a director of business services report together? Yeah, I think that makes sense. PPC Um, I would also like to shift our down uh to the line items below. They're actually under new business um for the policies that were pulled out and they were there. Sounds good. Especially since those are going to probably have decisions along with them. So, I'm I'm okay with that. So, I can give just a brief update of what those are before we go down and talk about a little bit. Um so before we go into individuals we were given an updated list of u policies for the uh 2000 5000 and

0116000 series. There were minor tweaks and changes on certain things and then we pulled out some that we had questions that we wanted to make sure we didn't put them in that same bulk area. So those are also pulled up on the online item below so we can discuss those when we get down there as well. Okay. Thank you. Yeah. Okay. for district updates. Uh, Superintendent Bowman is unable to be here tonight. I did have a conversation with her ahead of time, so I can give a brief discussion update on the second item, which is on transportation. But I want to ask first if Matt Schwab or Chris Hegman have any additional information to provide from the last meetings that you had on transportation. If you don't, I'll provide what I don't. I don't. They

012were supposed to have some discussions on proposals they were making uh changes to the schedule and things of that nature, but it wasn't concrete and it was I don't know the whole Okay. So, I don't know. Okay. I guess from my side, I can say that there was a interweb of everything going on as we uncovered the onion and started peeling things back. It wasn't as easy to make that transition uh as fast as we wanted to. So, some of these things have been delayed. unfortunately just because of the legal side of when we got found so far, but it's still in discussion. It just isn't going as fast as that process was supposed to. So, in talking with Superintendent Vogel and the Chris is absolutely correct. The transportation program is a large program and

013I'll say this for the public that's here so that you're aware. It's roughly a half a million dollar transportation program and it's more complicated than us just controlling it ourselves because we're involved with contracts with other districts and then contracts with douseman as well. Those contracts also don't align in the same contract year for when they expire and must be renewed. And so because of that, it's very difficult like Chris had mentioned for there's a lot of different layers and things that go into it. And because of that and some of the things like Matt mentioned with the schedule change in time, these things take time to do and we haven't the administration has not had time to go through them all. And so what they're asking for and the proposed transportation plan that was

014provided in the executive content is really a status quo. It's to maintain the same transportation procedures and protocols and requirements from this school year in the next school year to provide the administration more time to work with the local district with Arrowhead and with the provider to come up with something that's really customized for us because we want to be very careful that we don't limit children's ability to get to school and that we provide equity and transportation for those kids. So that's the update that I have. If you do you have anything more sorry you're itching. Oh good to see you. I'm like just shaking. I'm good. Unless I missed something. Nothing was I know nothing. There's nothing attached though, right? In the executive content. Yeah, there's there's a Oops, I clicked it twice.

015There's the uh the proposed transportation. Amy did make something today. It's to approve it. So in the moving forward status quo is it in the bottom? Oh, is it in the bottom section? No, it's in her discussion of the superintendent if per chance you're not logged. You're not you might not be logged in pushed out timed out by board docs and if you're timed out by board docks then you can't see the executive. I've had that happen to me where I'm in leave my computer come back and then I So basically I guess so basically what's going to happen there's kids there I think nothing's going to happen right it's basically the same as last year status so that the proposed plan that's in the attachment is to continue with services as agreed upon previously

016for the 2526 school year. Okay. So it's no change. It's the same same requirements, the same pay structure, and the same availability for students to ride the bus. So in essence, if you are comfortable with the transportation program last year, save the fact that we don't have an improved suggestion at this point. It's the recommendation of the administration to continue with the same program that the board approved last year during the transition. Could you remind um people about Yeah. Can I read that final paragraph? Yes. Uh the 2024 25 transportation can sorry transportation plan included leaving all routes as from the prior years but the students who are now deemed not in a hazardous zone were bust the cost of 110 per student and up to 330 max per family. So that's what we're deciding.

017Correct. That's that's the policies. That's Thank you very much. Do you does anybody know there was some discussions with Dowman about redoing some routes and maybe able to eliminate a bus a couple buses? Each bus is about 25 grand as I understand it. Do you know if that's there might be a tiered improvement for us, but that's on their end. It's not necessarily anything from the board. I get approval at this point, right? I get that. But you don't you don't know the details on any of this? I don't know the detail. Uh I did find out that the time changes weren't going to be allowed for this coming year. Um and I talked to superintendent and said that couldn't get worked out in time. There was some discussions about priority. Yes. What do you

018mean priority? The tier. So I think we were tier three. But if we moved up in tier that would change our time. So I don't think there could be a a tier move. Maybe it's consideration for tier two then. Well, they're they were trying to do that, but then I thought there was they were looking at ways to eliminate this this busing here and they could do better routes and potentially have at least some of the elementary schools bus different than and is that do you know if that's unable to happen? I think if I may I think there's cuz that right we're talking about tiers and we're being this primary school and the other schools are kind of taking advantage of that nice tier two as we're tier three and we're talking about figuring

019out how to merge those. I think that's still in talks, but they have not come to a conclusion on what that looks like. Part of it is so that could still change next year or no, not necess well, it really depends on what they they're looking into at the end of this year and and now with what we have for busing students from what I understood, but I don't think they came to a conclusion yet. So, I would have to hold off to Amy and Tina and if they've had any meetings since our last one that we sat down with them, but um I know it was still in the works. Okay. as a trucker and and just so that everyone knows the reason why this recommendation is before us now. We could potentially push

020it out in a month. The challenge is then it makes it difficult for us to communicate in a timely fashion to all the different families about busing and and having the families make decision. A survey went out this week asking families about bus participation and if we delay another month, which we could do, it just makes that communication a little bit later and a little bit more difficult for families. And there are three options at the bottom there for us to decide from. One is keeping it the same. The other one would be changing prices. And then the third would be changing whose bus due to the hazard zones. Uh but that may reduce router. Uh this may reduce a router to for Lincoln school district. Um but that's the three options at the bottom

021of each see. So if we motion to approve maintaining status quo the possibility of increasing safety. We don't we're not afforded that opportunity for another year. I don't know about increasing safety there. There's with the main goal being um from moving away excuse me um trying to move away from having students transition between buses. I don't know the specific answers to that. I don't think there's any major structural things that could take place without a whole lot of other groups agreeing to it. It's not like it's something that this board can push and require at this point because we are under these contracts. I think we're if I may, sorry I didn't mean to jump. I think we're pushing for that safety piece and that's a big portion of why we're driving this in the

022background. I think we're just running into the roadblocks with the the busing company and time frames and u so I think that's still a focus of safety for the school district and I don't want to go away from not having those you know or not go away from the safety things that are there but part of that process is hitting roadblocks and that's where we're at now where we would like to make a decision and this year we were supposed to make a good transportation plan uh transition but I don't think we're ready for that transportation plan so we're still finding out all the details what's involved than that with that consortium and event there are small steps that are being taken. Uh not sure if you knew but like as an example when the

023buses come into the middle school they're now shut off. They're no longer running. So there are there are small procedural things that can still be improved between the the contract. But really what's in front of the board is the decision on how we're going to operate with what we can control like the three things that Chris had mentioned whether or not the the the pay changes or whether or not we change any designations for students to ride and because we don't have this total planned approach right now that takes everything into consideration the administrative again recommendation was just to leave the plan in place from the previous year. Doesn't mean we have to. It's just the recommendation. Well, the things I'm concerned about are the safety and the timing and that and that's that's not

024what really what we're approving. I mean, this this is really just are we going to charge people who are in these this is who's who who can ride it. This is what's their territory and how much are they going to pay? And because we don't have this full consideration plan developed, again, the recommendation is look, just leave it status quo. don't create a lot of noise for something that's not finished yet. So, if I don't hear any more discussion, is there any motions on the table for a proposed transportation plan for the upcoming year? Well, I'm still confused. Is this I'm calling the loss, but is where is this on the agenda? Oh, it's under the superintendent transportation. I would motion to continue that the plan is in place for 24 25 and the 25

02526 school year as presented above with no cost increase per family. Can we put repeat that last part? As is presented above per with no cost in increase per family. So motion to approve to keep plan in place for the 2025 26 school year for no cost increase for family. Correct. Is there a second? I'll second. Any discussion on the motion? Before we vote, Mr. Clerk, could you read the motion back one last time? Yes. Uh motion to keep the plan in place for the 2025 2026 school year for no cost increase for family. Thank you. All those in favor say I. I. I. Opposed. Motion carries. Okay. On to section nine. Director of business services report. Monthly finance report. Sure. So, I'll start with kind of the stuff Amy typically goes over financial statements.

026Thank you. Um, so fund 10, which is our general fund, um, we received tax deposits to the tune of $164,000, some additional school funds of $80,000, uh, $25,000 in grant funds. um that our insurance paid on the water damage claim at North. So we received a reimbursement of $54,000 there. Um do you remember what the deductible was? We had to pay the deductible still. So we were out 10 or 15 I think was 10 was 10. Um dang. And then much better than the whole thing. This is good. Then interest on school saving or on our savings account was 28,000 in the general fund. Um, commentary, expenses are kind of on track. Commentary from, you know, the committee. We reviewed expenses. We didn't see anything goofy. Um, one thing the district does is cuz our

027fiscal year ends June 30th and obviously we're at the end of the school year is that they kind of shut down purchasing that April time frame. Yeah. so that things arrive within the four to six week so that they can count in this fiscal period. So it gets pretty light in spending for this month and next month because of that. Um so we did look at that as a committee and every spending looked good um for from our perspective. Um special education funds we got some grants for close to $100,000. Medicare reimbursement. Um we had to pull from the general fund uh $23,000 uh this month. That's not unexpected, but that's kind of how we fund any shortfalls in special education funding is pulling it from the general fund. Uh no money was taken from

028our capital improvement fund fund 46. Interest there was $6,000. um food service, we got some basic aid and daycare revenue and expenses in fund 80 are tracking as expected. So that's kind of the the financial statement picture. Thank you. Couple of the other things we addressed in the the finance committee. Um, we've got quite a few projects going on over the summer to maintain and improve the buildings, which again are all budgeted for and funded out of our general fund, not pulling from our capital fund balance. Um, we voted a month or two ago on the the playground mulch that that the 4K get rid of that rubber junk. Um, that's going to start the second week of June, so right after the kids get out of school. Also at North, the roof replacement's going

029to start at about that same time. It's a big big It's close to $300,000, I believe. Um, again, paying on a general fund budgeted for that. So, we'll have a new roof on that building by the end of the summer. Uh, we're also getting some new flooring in some classrooms there. Big expense at South, the kind of external doors, and we're not replacing all of them, but we're replacing a large number of them. There's the sets of kind of outdoor doors that have to be electronically locked. There's a lot involved in them. Each each set of doors is like 15 to $20,000 for doors. We're placing a lot of them. So again, budgeted, paid for, out of operations, replacing the gym floor in South um across all schools, both internal and external cameras are being

030replaced. Uh we're doing some painting. So a lot is going to happen over the summer. again funded out of general funds, not pulling from our capital fund balance. Um, talking about that capital fund balance, one thing that I thought might they might be ready to bring to the the committee or to the board when it wasn't here is that we've been looking at quotes from three different vendors to come in and actually do a a facilities assessment to help our 10-year plan. We've been working off a 10-year plan that was put into place by whoever the building and grounds person was prior to Greg and it's it's quite old. Um we're probably 3 to four years left in that plan and we we've done some stuff and some stuff we haven't done but records at

031the school are not that great. So Greg really has no idea like how old's this air conditioner unit, how old's this, you know, what's the lifespan. So this we've gotten some quotes for companies to basically come in and look at everything and you know tell you you've got you've got five more years on your roof here and if you need to replace this roof it's going to be half a million dollars or whatever. So they're going to give us both kind of assessment of what things are and estimated cost so we can kind of plan that out and it's a fairly nominal amount. I don't remember what the three quotes were. I think one was last one was close to like five or six grand. Maybe one high end was 10 to 12 grand. So

032I think I thought I thought that was going to be on the agenda this month, but it's not. But it's something we talked about. Chris saw a couple quotes before he got off the finance committee. We got one more last month. So I know we have three. So I hope to see that next month. So that gets started. Um as everybody knows, we have a new business manager starting. um hoping I don't know if that happened. We're hoping to see if you can show up at the next finance meeting just so we can do a little transition, introduce Morgan and I. I was part of the interview team when he got his last interview. Seemed like a good guy. So excited to work with him. Um so that's kind of it for finance committee and

033um the whatever you call business service update. Does anybody have any questions on those items? Um usually around this time we talk about food service. Was that talk about in finance on what we have left to collect for food service or are we doing anything extra to catch up with that? No, I mean to to to elaborate on what Chris said, I mean we've attempted to better chase families who let their food balance kind of lapse and go in the negative. Um, generally we get more quote unquote aggressive with folks who are leaving the district as eighth graders because typically people who are still here it just kind of rolls over and they remember over summer that they were 50 bucks in the hole and they they throw more money in whereas if somebody leaves

034you kind of gone. So I don't know where that sits. We didn't talk about that but that's a good one to check in for next month. We have a question. I had two questions. the the roof since that's going to be happening in June. How how does that get paid out of this year if the invoices are hitting after? Do we know if work is completed by the end of the fiscal year, then it would be still counting is paid after. Yeah, you would put it in a liability account like you're going to pay it. Okay. Then I think since I started the start I don't know that you've done Yeah, then I then you would you would expense a portion of it then you would know. I I I just wasn't sure when you

035said earlier that they were um oh cutting off cutting down on the expenses so invoices and that came in. That's why I thought but I didn't I mean I could be I could be wrong. They could be pushing it all to July 1st. That's not something but typically that's what you would do. Okay. his sense. And then just the other suggestion, and we'll we'll talk about this more later when we talk about the meeting that you were at last week about the district-wide assembly, but do you think it makes sense? I I would guess that a lot of these other smaller schools are probably in the same situation we are. And I wonder if it's worth maybe reaching out to them to say, "Hey, are you interested in doing facilities facilities assessment?" And then maybe

036we can go back to this person, the the best bidder, and say, "Listen, how about we give you three schools? Can we get a deal?" Was that a bad idea? I I did think a little bit about that. Yeah, it was something I think you might brought up when uh Jeff Smith was talking about the roof stuff last time. That's a good idea. I remember that in that personal thing. And again, we'll we'll talk about that more so the public understands, but just something to think about. Yeah. Okay. There's one other item then under the the business service which is discussion and decision on the audit services. So basically I think Amy or whoever has attached the contract where you the proposal is to basically use the same vendor accountant firm to to do our

037audit. The pricing is maybe a modest increase from last year but it's pretty much in line with what we did last year. So, um, Amy is looking for a a motion or I guess I'm looking place a motion to approve that contract. So, would you like to start with the motion? Sure. You I can make a motion. Uh, I will make a motion to approve the audit services contract as presented in the agenda. I'll second sorry presented in the agenda. Any discussion? Um I would just like to bring up maybe not now but um requests for proposals on new audit firms since we have been with this firm for quite some time. And it is industry whatever you want to call it to rotate auditors. I just want to put that in everyone's parking lot.

038You're proposing for next year is what you're saying. Yeah. Yeah. Looking at what it would do for request for proposals. I don't disagree. That's a good suggestion. And just so that everyone knows too again, especially for the new that the audit in public schools is a is a statutory requirement to be done on an annual year. So it's not an option of if we can do it, we have to do it. What we're looking for is a specific um approval tonight from the motion on the floor to approve this particular proposal. That's the only it's a more of a clarification. You second that. I'm sorry. I did. Any further discussion? All those in favor of approving the 2425 audit services as presented in the agenda, please say I. I. I. Opposed. Motion carries. Okay. Next

039on the agenda, let me scroll down here on the safety drills. These are drills that have to get approved annually. They are in the executive content. Uh they're not shared with the public just because of the the safety considerations. and it is showing that there are plans in place at each building. And the request from the administration is for the board to approve the safety drills and plans as presented. I'll make a motion to approve the safety drills as presented. I'll second. Any discussion on the bills? Do we need to have them updated since it says that it was reviewed by the school board on Monday, May 19th in the letters that are signed by the principles? since it is not May 19th that we are discussing. Probably a good idea to I didn't notice

040that. That's true. The board meeting did move. Mhm. So, we could I know that sucks to have Well, what we would what we would need to do then is have a uh either a motion to amend the motion to approve it with the understanding that the documents will be updated to reflect the updated date. Cool. Are you making that motion? Cool. Morgan has motion. All right. So no, just so we don't go down a rabbit hole here, Morgan has motion to amend the main motion to approve the safety drills uh report as presented with the understanding that they will be updated to reflect the correct board date of May 22nd with understanding. Couldn't have said it better myself. The correct board date is amended is correct. May 22nd. It's May. All right. So caught up.

041Motion to approve the safety drill report as stated with the understand the correct board date is May 22nd. It's a motion to amend a motion to I will second that. Amended. motion. Any discussion? All those in favor of amending the main motion to reflect the May 22nd word date. Those in favor, please say I. I. I. Opposed. The motion carries to amend the main motion to approve the safety drills uh as presented with the understanding the dates will be reflecting the May 22nd date. That is the main motion on the floor. Now, all those in favor of approving the amended motion, sorry, I had to say this carefully. All those in favor of approving the amended motion of approving the safety drills report as presented with the understanding it will be updated to reflect the

042board date of May 22nd. Please say I I I oppose. The motion carries. You got all that Chris? Yep. All right. Super. Next item B, social studies. So, I spoke with Superintendent Bogelman on this and the recommendation is for from the administration is for the board to approve the new proposed curriculum that went through review by committee and it's to provide consistency of a program rather than just classes to meet DPI requirements. As it was explained to me, we previously had been teaching courses that are in compliance, but there was not a complete curriculum and the committee went through reviewed different curriculum options. This one was on cycle to be updated anyways. So, it made sense to wrap it under a full curriculum proposal for social studies. So, that's what's being presented to the board

043this evening. question. I know we have a proposal. Does there stuff that this takes place of that falls off or is this just an addition? I if I remember from the conversation correctly, this will become the new social studies curriculum. So if there are particular class or something that's there now, this curriculum would replace that entirely. Okay. And then again as you saw in there that it goes through it went through the committee review. I'll just read it out. So there was an executive team professional staff members that were part of the curriculum review team. Michelle Plank, Crystal Graham, Natalie Burnside, Heather Boie, Ashley Quick, Miranda Stone, Heather Wayland, Dave Rich, Sarah Blackenheim, Tina Vogelman, and Michelle Schmidt. So, it went through a full review of that committee and that is their recommendation for the

044full curriculum review or for the social studies curriculum, excuse me. Hearing nothing else, I'd be looking for a motion to approve or deny the social studies curriculum as presented. I'll make a motion to approve the social studies curriculum as presented. I'll second. Any discussion on the motion to approve the social studies curriculum? Hearing none. All those in favor of approving the social studies curriculum as present, please say I. I. I. I. Opposed. Motion carries. Okay. Next discussion and decision on the PA bells and clocks system. I believe at this point we will have Chris Dylan. Dylan call join us. Chris, if you're listening, we're looking forward to talking to you. Not the two curses that are in this room, though. That's right. The other. Thank you all for bearing with us. [Music] Please enter your

045conference number followed by the pound key. [Applause] You are currently the only person in this conference. Thought I was going to tell you you were in line or something. [Music] [Applause] I can try calling him on the cell phone too if we can use that and just speak calling music. Okay, Gretchen, you want me to just try call? If you want. Yeah, I feel bad though cuz he like set this up. Let me try quality in. I'll see what he says on here if he wants to jump into that. I want to put him on speaker. [Music] Mr. Chris. Okay. He said you can try calling him again on it. Yeah. Do we want to just call you on there or call into the um Okay. He said you can hang up and try conferencing

046it again. And I'll tell you what, if it doesn't work in a few seconds, we'll just call you back on here and we'll do speaker phone. It'll be fine. Okay. Thanks. Yep. Byebye. Beautiful thing with technology is there's always workarounds. Hello. Hello, sir. You're live. All right. No problem. Thank you, Chris. Okay, Chris, we are now at the point in the meeting where we have discussion and decision on the PA Bell's clocks system. So, you're welcome to take it away. All right. So, this is a project that was uh discovered much earlier this year by our our safety team who was uh trying to address some issues we were having with our our PA system. And as you can tell from some of the documentation I provided, we have some pretty old systems at this

047point that are are still functioning just fine. um but are are caused for some concern due to their age. Um and the the feature that they were looking for is for in the case of an emergency for teachers or offices or anyone in the building able to age um by basically just hitting a single button. So that to make it as simple as possible and with the age of our current PA system, it is only possible to uh type in a short extension. You then have to wait for a tone and then you have to punch in a code in order for it to do an all call. Um those are precious seconds that um could be wasted in alerting in in the case of an emergency. And so it was tasked with coming up

048with a solution to um potentially fix that. And we we did engage Bunker Technical Services on that to see if there was a way we could retrofit or uh code or add something to our our existing PA to get that to work. And um there just wasn't really anything with the age of our current device. And so as we started to look at this from a bigger picture, um we decided to look at this more of an aspect of our clocks, bills, and PA um are kind of all all together to to some degree and is is there something we can do to bring those all to um a more current? So, when we uh started getting some walkthroughs, we did a bunch of demos. Um, and obviously, as you can see, we got a

049lot of different quotes and options to go with. Um, but what we really liked was the ability to um put wireless displays, which would allow us to um warn all the classrooms, common areas, hallways, uh pretty much everywhere with one. We have one button pushes. Um they'll be able to get messages with information scrolling text. Um this can be done from various methods from cell phones to uh internet web interfaces. It gives us a lot of flexibility to alert people in the case of an emergency and give them more information potentially even silently if needed. Um, so as you can see in the room, I did actually put a board in in the room so you can kind of see what we're looking at. Um, that is what the the board would pretty much look

050like. The majority of the time it would just be date and time. Um, but in the case of emergency or drills, we can put emergency messages out, instructions, where to exit, um, pretty much anything we would like. Um, so the quotes that we we got, we were looking for 120 boards to start. 120 boards will get us all of our classrooms in all three buildings. It will get all of our common spaces like cafeterias and gyms and offices. Um, and it basically covers all of the primary areas that we are immediately concerned with. And then assuming this goes well, we'd like to re-evaluate in the fall after this project is completed to see where we need to kind of see kind of fill in our gaps. You know, there's going to be some hallways we

051want to cover, but we will need to get some electrical outlets put in and stuff like that. So, we're really just trying to get get what we can done now so that we can kind of hit the ground running with the new school year. Um the other aspect of this uh these quotes was that we split them in um with equipment and labor and that is just because uh the money that's coming for this project is coming out of this fiscal year. So we know we need to have the equipment on site before June 30th which will occur um assuming this is approved. And then any additional labor costs we would do would be over the summer. So those costs would come out of next year's funds. And um the innovation wireless board that you

052can see in the room there is the one that we propose is I think the best option for us. Not only is it the lowest uh bid, I think it gives us the most flexibility and gives us everything with we need without replacing u redundant services. Can you repeat which one you said? The lowest. It's the the lowest one is the innovation wireless from Bunker Technical Services. Bunger technical services is the reseller that we are using for that particular product. This may be a really dumb question. This isn't replacing the actual clocks, correct? Like there'll still be no it will yeah these will replace all of our clocks at all all three buildings. So there won't be any is it analog digital? So there'll be no analog clocks for the students to read time. Correct.

053They would all be digital at this point allowing us to manage them all together on one system. Um, we know we have a lot more clocks in the building because there are clocks in other smaller areas like offices and side rooms and we will address those with potentially either analog clocks that are part of the system so they can all be managed at another time or potentially just smaller digital digital clocks. So, are these analog clocks that we have right now are those in a power system or those battery? I'm sorry. I that might be a bad No, that's okay. No, there you're right. It's actually a mix. So, um in in this in the building you were at Northshore, those are actually on a 20 volt uh 24volt system. So, there are some low

054voltage wires that are running those. Um at South and I believe north as well, we have those are all battery powered. They use del batteries that have to be replaced from time to time. Okay. And so would we be able to keep any of the analog clocks and add the digital clocks like especially the ones that are battery powered? I mean my only my only thing is kids don't know how to tell time as it is and if we're going to take away the analog clocks I'm not sure I like that I mean I love the safety don't get me wrong I agree and I understand that we need the safety but I would like us to consider keeping analog clocks as well. So, if we had the analog clocks, we would be maintaining a

055separate system. So, we have a we have servers and we have hardware that's running in the back that are decades old. I I saw some clips from uh 1996 um from when I think they were probably installed. So, if we were to keep analog box, which is a possibility because they are they would be on separate systems. However, if we kept them, we would still need to maintain them and um that would obviously come at a cost and we would also need to probably update those as well. Okay. I mean, I'm not saying that we need like fancy analog clocks that are state-of-the-art, but you know, like the $10 clocks you used to have in your kitchen type thing. I don't I guess that's just something I would like to make sure that is considered

056and thought of going forward. So Chris, do you know are there other local districts that have that system? I'm not aware of any local schools that have this particular system. I do know that this is kind of a a newer thing. We would be a little ahead of the game. I I know there there are other districts. Um we didn't get any references from Innovation Wireless. Um one of the other companies, Visiplex, did have one in Milwaukee. They were going to refer us to if we were interested. Um but the Visiplex product um just didn't seem to meet our needs. Um it seemed very archaic to be honest. Um it required consoles in the school offices and that was the only place where messages could be deployed from. So if if I needed to go

057help someone send something in the office, I literally had to run down to that office to do so. There was no web interface. There was no server that could run on it. Um so those those were some of the things. And then the higher cost ones, you know, that we looked at, you know, they they're nice, but they would require all new wiring runs at every single display. There's backend costs that would um inflate those costs even more. So, Innovation Wireless um obviously we got a demo of it and it um it was clearly the the best one that fit our needs. So, from the financial side of things, I think you had mentioned something earlier about it hitting on this school year. Um is the money that this would require, was this built into

058the budget? I don't This was not a budgeted project. Um Amy had mentioned that these were funds that were end of school funds that were um remaining from budgets and or from projects and quotes that came under costs. um that we would be able to fit this project in and get the whole district done in one shot as opposed to potentially budgeting for and doing one building at a time per year and then delaying this project over the course of three years most likely. I on that point recall at the end of last year we budgeted for like 250 grand to go into the capital fund and we made that we did not budget for any money to go into the capital fund this year because of the roof and some of these other projects

059but yet like the roof came in under budget and some other things. So I think this as I understand it what Chris said and talking to Amy is that this was not budgeted for but it's a need and it is something we can afford under this budget without going sideways in the bud. I mean the the the hope was potentially at the end of this year we could have a discussion and say hey you know our we had we budgeted for 16 million in spend and we had 155 and we put 250 again into the capital fund. Well, maybe we don't able to do that, but maybe we're able to expedite a capital improvement here with this sort of this kind of thought process. Okay, Matt, do you know was this the PA system, the

060bells, etc. Was that on the initial 10-year prior facility priority plan? And the reason I'm asking is if it wasn't identified as a emerging need, why is this all of a sudden being prioritized now? I'm looking. I don't remember if there's a line on that or not. I mean, Chris Dylan, do you do you know why how kind of how this came about now? Is this I think you said a little bit at the beginning you guys were investigating. Yeah. Yeah. This this really came about from our safety team um as they started to ask about some of these features that you know could we implement them and due to the age of our our systems we could not. So we started looking into this. Um and yes it was not a budget item but

061it was something that we wanted to um really really sort out and make sure we're doing the best we can. We it was identified as a you know a high priority safety item. Thanks. Are there any annual costs or ongoing costs for the system? Some of the other quotes did have some higherend costs um as much as five $6,000 I believe per year. Um the the one we were looking at, um Innovation Wireless does have a uh a 10-year license for the FCC because it's a wireless unit and that runs a little under $600 every 10 years. Um beyond that, there are a couple line item options um that tie into our phone system in order to be doing the paging. Um, but we're talking about a few hundred a year. Um, and we may

062actually already have that licensing built into our current subscription, so we may not even need to worry about those either. So, annual costs for this system are are very low. Can you talk a little bit about the wireless and I I live in a world where wireless goes out all the time. What does that um look like for this system? What's the backups to keep it up? Um what does that entail for this system? So this system is not one on your typical what you think of wireless like wireless internet. This is this is using low frequency wireless which is why it does require an SEC license. Uh so we you know it's not reliant on the network to run but yes it is reliant on power and if we needed to keep them up

063at all times they would require battery backups which would be substantial. Um and at that point we would be looking more for something like some type of uh generator at that point um for our buildings if we needed that kind of backup solution. So yeah, to your point, if if the if the power went out briefly or something like that during something, as long as soon as the power comes back up, they instantly connect. They don't need to be reconfigured. They don't need to reconnect um to the system or anything like that. As soon as they power back up, they will reconnect to the transmitter. Okay. So, currently with our system right now, I'm going to go with a long-term power outage of, you know, a couple hours. Does our current bells and systems work

064or you can page and make announcements over it or are those all down? Those all would go down right now currently as well. Same with this battery backups in place for um our our servers, our our network, our wireless infrastructure. So we do have some time to basically prevent any small outages, short outages. um we can keep our wireless network running for 10 15 minutes um in most cases and then our servers a little bit longer before we have to start shutting stuff down. But we are fully reliant on batteries for our battery back for for our power backups as we don't have any generators in place in any of our buildings. Thank you. Does anyone have any other questions for Chris? If not, we can let him go and then just have board discussion

065and go from there. Anyone? No. Sounds cool. I think so. No. Okay. Thanks, Chris. Thank you. All right. Thank you. See you. So, we're still at general discussion. There's no motion on the floor at the moment. Does anyone have any comments? Just the analog clocks. I I have a personal thought. Again, I I I it hit me kind of I wasn't prepared for it. Um and wasn't sure with it not being on the facilities plan that it's here. And when I if it was something where it was er funds or something where those funds expire, I think I'd be more in support. But I'm a little nervous about well we have some money left over. Let's spend it. And I don't know if it's necessarily is it the right answer? I I don't know. I

066mean anything say I could say well let's put bullet book glass in every classroom and in every window that's good for safety when we're facing potential years of financial trouble and declining enrollment. I again I don't know. I'm just saying this it was it was hitting me fast. is checking just some quick math. Uh if the communication protocol is the main reason for it, you could get a really nice two-way radio for $250 and give one to all 120 placements and it's going to cost the district about $30,000. You don't have to worry about it going down. Kids can still learn how to read it. Again, I'm I'm not saying I necessarily agree with that. I'm just talking out loud so that we have more discussion. I'm trying to think of that because that's one

067more thing that the teachers have to hold on to or know where like I'm just trying to whereas this would be up on the wall. Every kid can see it. If the teachers having the emergency, the kids can then know how to use it, which yes, they would probably know how to use a walkie-talkie. I understand that. And maybe they won't know how to use this. I'm guessing they don't know how to use the current system. I don't know what the protocol is if a teacher has a seizure or a heart attack or right something. I don't know most adults that know that speaking from experience like just you know I would think that anything that makes it easier for everyone involved in the circle the cycle would be a nice thing but I understand

068what you're saying with just because they have the funds doesn't mean you have to spend them. I guess my I mean the one call feature to if there's an emergency to get things in action seems like a good investment. The fact that our existing analog clocks and bells and system is 25 to 30 years old. You we could spend 30 grand on radios and still need to get new clocks and everything in in two or three years. Okay. Sorry, but we're not allowed to talk to the public. I'm sorry. It's more confession. It breaks my heart to see that. You have no idea how hard that was to say, but we're unfortunately we're not. The the board meetings are for public uh visibility and at the public comment section, you're able to comment uh at

069that point. And we truly encourage and would welcome you to follow up with us by email or phone after. If if I could do it, I would love to. You have no idea not being able to address you. I was just going to say the teachers told us the protocol and the teacher has a seizure. Thank you. That's what I assumed he was going to say. Thank you. Uh I I guess in a world of timing, right? We were talked about a facilities plan that we're kind of updating our 10 year and that's probably coming up here shortly, but we're trying to spend right before that hits. Is there other things that are more important or would this fall into that category? It's just the timing piece of it that I I kind of struggle

070with because there's a dollar amount going out the door prior to finding out where the other dollar amount should really go if we've got any big red uh flags that are out there. So, I I I see the importance and I think it's important and probably is on that plan that's out there. Where's it file into that category? That's there. Matt and Morgan, you guys are finances. Wow. Yeah. I had a real good chance of diving into our finances. No, but I mean as far as financial rules and regulations and how things carry with uh you know fiscal years. Well, he said it right. So what have if that money doesn't get spent and we have a proposed budget that's fixed for the upcoming year and we determine through our strategic plan and facilities outlook

071that this is a higher priority. The money doesn't disappear. It just goes into the general fund. Is there anything that would prevent the board from taking action at a future date and approving that? No, I mean if we have my example I gave a few minutes ago short if we have a surplus of half a million bucks wherever the number is. Yeah. We don't have to do anything with it. Your general fund can carry that from year to year. So basically we would just have more cushion in 25 26. But I mean there wouldn't be anything that would prevent us from going outside the budget and dipping into that fund to approve an expense. The general fund. The general fund. Correct. I guess I'm not following the question. So let's say we we're approving the

072we approve a budget for 256 and it's X. Okay. This isn't in it. But then through the facilities planning a little bit be the same. This be the same. We'd have the same discussion we're having right now. Okay. It would basically be we can prove the this this can come up every single month for the next year. We can have the same discussion and figure out if we think it's the right time or not. You know, it's like but since it's I think since it's outside the budget, this has to happen. Like we the parameter within the within the budget is I think the district can do stuff like up to about like five grand I think is the number. They can do expenses up to five grand without bringing it to the board. Once

073it gets above that, it has to come to the board. If it's in the budget, I think they have to I don't like with the roofing thing, like since they budgeted for it and we approved it, I don't know that they actually had to bring the roof to us for us to approve the roof. I think they had to approve the proposal. The vendor we had to approve the vendor but not the spending. Correct. Yeah. Cuz you were cuz we already approved that. This is like we have to you know since it's you know it's 60 or 67 in labor and 98 plus 100 grand about 166 and again those other licensing fees that are sold minuscule that just say 166 and we're pretty close but but it also is split between two years. So

074we could put the 68 that's labor into next year's budget that we're building. It would be it would be so it just really be that 98. Um my only other thing would be costs increasing due to timing economic things happening would be correct. It would be the only thing you would want to take the chance of. Okay. Is this something that we might actually be able to save money on that we're going to do eventually? This might be the lowest but if you do that with everything then you're going to have a stop right crap in a room. No money left. Right. So, I mean, that's kind of a moot point, but something to think about because it is such a big expense. I struggle with adding technology that doesn't have a fail safe either,

075like there's with no backup during a power outage, but there's no backup now. Exactly. So, why update infrastructure with the same infrastructure? It's fair. And it's new tech new, right? Not no one really has any of these to talk about. So, well, it's cool. I think that makes a lot of sense and it'd be great. The dollar amount scares me that we're seeing that we're missing a little we might be missing something that's there without being able to ask somebody how it's working. Have they had any issues that were out there? Um I'm almost reluctant just cuz that we don't have u and not that we don't have financing, but we don't have Amy Holly really just hammer down on you know what were we over on or sorry under on budget for so many

076things. Was that was that $20,000? Was that $50,000? $120,000. over what was that that we're spending and maybe you know Matt if you do no I don't know precise I know I I know at least as we were sitting there looking at April financials it's looking good that we're going to have extra money in the general fund beyond you know we're going to spend less than we budgeted or we're going to bring in slightly more revenue than we spend you know whatever we're going to end up with some some level of a surplus but it's obviously we target until June 30th what that is so I guess with all that I almost would feel comfortable This is just talking out loud. We'd be sending it back to committee coming back next month with that plus

077that information regarding what our surplus was or what we were under budgets and then re-evaluating it and maybe we have the facilities um proposal too to look at and what that covers and maybe doesn't cover this and we want to get that in there. But that's kind of what I'm saying right now. My only other thing that I like that idea, but the timing of when we can get the equipment, if we're wanting it to get in this year, we're not meeting until June 13th, that's not going to give us enough time to we won't have the the facility plan won't be done in, you know, we're not we won't have that until sometime this summer. I would guess even if we said go today, they're going to have to get people out here and

078do their work. So, I mean, if you guys want to wait to the facility plan, I understand this. just this this system will have to be in place for next school year. So, but if we waited until next month and made a decision to move forward, we just need to all of it execute a PO and be invoiced. You have to have we actually need to have it. Yeah, it sounds I don't quite get it, but it's on otherwise it would be a prepaid cuz you don't have the actual but since this isn't tied to Yeah, I don't know that I guess the timing doesn't really matter. That's why I asked you guys whether or not we're restricted because it doesn't seem that it put in the 46. So like last year uh we had

079some if you guys remember we had to buy or didn't have to. We chose, we elected and voted to purchase some different uh kitchen kitchen appliances to help out dishwashers and things because we had money from the federal government that was timed that had to go towards certain things. That was an an example of where if you don't spend it, you will lose it. And I'm I'm just struggling here because this is not a situation of if we don't spend it, we lose it. It's just if we don't spend it, it's not in this budget year. No, but I the the look, if we don't if we don't do I don't know how long this is going to take them, but I imagine it's a fairly labor intensive undertaking to replace 320 clocks and wires

080and speakers and all that stuff. I mean, if we don't if we don't do it now, it's not it will not be in place for 25 26 school year. You can't I imagine you can't kick something like this off in October in the middle of the school year, right? It would have to This is something I would assume has to be done over the summer. It doesn't sound like a twoe project that could be done Christmas vacation where you pay time and a half to labor too anyway. So, right. So, um look, I I personally think given the the age and that it's a safety issue, I I would be in favor of doing it, but um you know, and people go out and they will make motion. True. So, I'd be interested to see

081if there's any grant funding as well. And I don't know how that would be gone about or who does grant research, but I'm assuming that I would not be counting on any grant research coming out of the federal government. Correct. I I'm not saying federal I'm not saying federal, but there are plenty of other private companies or foundations that believe in school safety that may have a $5,000 help. You know, I mean, I think that's always something we should consider with these bigger projects of is there other alternative funding sources we can get some even if it's $5,000, even if it's $500, right? If the time spent filling out the application is worth it, then yes. So, my my thoughts now on this are when when Chris first gave us the overview, he he talked

082about our system and that our system is still working. It's just open, but it's working. It just doesn't have the function of this. I've never He did say it's working. Uh, and again, with the funds not expiring, I it goes back to the other one as well. Again, this is a large purchase and maybe tied to future agenda or a forthcoming agenda item. Maybe this is another one of those situations where we reach out. First of all, I really think we should have some other schools that have the program and find out and and find out what their thoughts are. Has it been as effective and helpful as as as we think it will be and how do they utilize it? Do they utilize it for the other functions that again we're happy about? Are

083they using it? Uh we could talk with other districts here within Lake Country. If anyone else again, if it's this big safety thing, maybe they're interested again and then you increase the amount maybe we can drive down the cost. Yeah. Um, so I'm I'm apprehensive about it approved. My my personal position tonight is I'm apprehensive about approving it this evening. Would rather see it go back to committee, have the committee ask some of these tougher questions, do some research, and then come back to the board again with more information that we I feel like we make a better decision. Which committee does that go to? I think finance building. Okay. Oh, that is what that like finance is building. I It's kind of bend. It's kind of not policy. No. So we we for historical

084knowledge we used to have separate and policy became policy personnel and curriculum and then the finance kind of came finance and building synchrons. Yeah. Just kind of by default. No, that makes sense. I mean, because it's the money, right? And we're a we're a smaller district with three buildings. I mean, it's not small, but we're smaller, whereas like the the beast arrowhead has more committees cuz it's bigger. A lot more stuff on it. Yeah. I would motion to push this. You can say that. I don't want to vote. I want to push it to next month. I motion to send it back to committee. Send it back to committee. I will second that. And what were the things that we would like that looked at committee? Was there certain specific things or just are we

085okay with just sending it back? Oh, I don't know if there's Well, you don't have to put it in the motion to come back. The motion is to send it to committee. We can as part of discussion, we can say that these are the things we would like to look at. I think we should look for uh references for other schools that utilize it, how do how well do they utilize it? And is it there just as a safety system? Are they actually utilizing it for messaging? And how long have they had it? How long was the installation process? because if we decide say at the June meeting, let's say we decide to approve it, can we still get it in like Matt said before the end of summer, what's that installation process look like?

086Um, I think we should reach out to the other districts and find out if they are aware of the type of system and what type of clocks and alarms and PA systems they have and if they're either interested or if they have other solutions that they're using. Say for example, walkie-talkie. I don't know. I just that was a total just throw out there as an example. No, I mean it it's a I I would think it's a somewhat legit alternative. I just don't know. Yeah. Again, but I think you might pick up random frequencies. And I and I think as well maybe what the actual cost for a backup for a period of time would be whether it's a 30 minute backup or whatever that happens to be just to be make sure we have

087an operating system if there are emergencies going on. What that looks like for that system, right? Yeah. For the system. Yeah. In place. Wait, the current in place or no the proposed. So I don't know. I think I feel like there's enough question for questions here for that committee to look at talk to administration about look at the other schools and then come back the next month. So my my thoughts and recommendation would be to vote to approve it to send it to committee. So that's going to be that battery backup system might work dual for some of our servers and stuff, but I just curious what that would be. Yeah. Any further discussion? Okay. The motion on the table is to send the proposal for the new system back to committee. All those in

088favor, please say I. I. I. Opposed. The motion carries. Okay. Thank you. Next discussion decision on Neola policies the 2000 5000 and 6000 series. You give Mr. Hagin a moment to catch up on typing. I know that quite well. Why it didn't take me to speak and teaches typing? Yeah, it was very brutal the last couple years trying to do that and follow along at the same time. He's got two names. So you certainly accept the mats and the crus. Okay. You feel good? Yep. All right. Um so what's the discussion on these policies? Uh these were updates the current policies that we had there and a couple new policies that were uh coming in uh listed. So, um, the ones that were under the folder, we pulled out three, we pulled out four of

089them that we have on the next line to talk about. The other two, 2,000, 5,000, 6,000 series, we had set to approve. So, if there's any questions on those that were in there besides those four, we could take any questions, but we Yeah, a couple questions. verse. So we we had already approved the 2,000 5,000 6,000 full right. So is this this this was genesis of this was Neola came out with updates. Yep. And so sometimes just thinking of words. Um this excerpt you gave us is just the ones that changed. So you Okay. Okay. So I get that. Then my only question of one that was not pulled out is um policy 56103 talks about expulsion. There are two options to maybe have the right one. It's 01. It's 01. Sorry. 56101. It didn't

090look like there's an option is there's two options there. Neither's selected. So, I think if whoever whenever we make a motion to approve these, I think we need to make a motion to figure whatever we're gonna approve there. What number did you say? 56101. Starts on page Thank you. 36 of the PDF. These were really hard to read. I mean, personally, I would appoint somebody as option one. I mean, I I guess I don't know what we have now on place, but I I don't I'm not passionate about either option. We can't we have to qualify. What I would suggest is it was supposed to be option one, but it's it didn't get updated from our notes. Um, so just make an amendment if we're going to do that. Approve it with option one selected

091for that. Correct. That's fine. U make sure all So can I just So 56101 approve option one. Yeah, it's just you need to select one of two options. So we opt assuming we pass this that option one. Okay, that becomes the amendment or the part of the motion to approve. Okay, I don't have any other questions. Thank you. So, who would be the I mean, do we need to put in like blank? The blank is designated. Who' you guys put in there? The only thing we could do is put it back to committee because it didn't get updated. Okay. Cuz we did ask all the other ones that they were updated. This one wasn't updated. So, Oh, and you don't have it in your note. I have it in my notes. It was option one,

092but I don't remember what we selected for. I had it highlighted that it was going to be changed. And I believe it was u uh Tina but we can these are updates so we can pull these in two could be just smallings. So the original might already have that selected. Yeah. Where do we have the finalized policies that some are on the website and then the rest are coming? They're working with board docs to get them uploaded. So, anyone that wants them, anyone listening, you can contact the district office and they will send you the updated policy. They're still in the process of correcting and cleaning up all the redactions and changes and selections and then get that uploaded to board docs. Yeah, cuz I I don't know what the ones currently stand as. Yeah.

093So, it's hard. So, there are some on the on the district website page, right? I've seen those, but these ones aren't. If there's ones that are missing, they haven't made it there yet through the cleaning process and then post But we approved But we You guys approved all the 2,000, 5,000, 6,000s last month. Mhm. But as you can see, there's a No, I understand that. But as a board member, I don't have what you approve what we've approved. You still can get them on the old board meetings. So if you do know what meeting it was in, those would be there. But yeah, they should be being brought up soon. Okay. And again, worst case too, you can always email the administration. They can send it to you, which is what the public has to

094do until they're live on the site. And I know just speaking from policy myself last year and going through all of them, there were times where we went through everything really carefully in committee and then occasionally something would get missed in the update for when we would bring it. And as long as we had the clarification that that was still there, it just didn't make it into our piece, we were okay. So just just know it's again, it's a heavy, as you can see, it's 52 pages with lots of little things. Um, so since we're on 56101, I have something for 56103. Um, currently it only refers to parent or parent of a minor student. And I think to be inclusive of all the different family dynamics in this district, we should change that to

095parent or guardian or authorized adult representative just so that foster families, grandparents, siblings, adult siblings that are taking care of students are included in that. What number are you looking at? 56103 on page 38. I mean, I don't I don't have a problem with that. I mean, just thinking I just think I'm just trying to I'm just trying to figure out since we're we're very formal with these motions. Should we send these two back to committee and then just do them and then approve everything else or what's the easiest way to do this? Yeah. If the other one if if if there's a potential that the other four in the next group would go back to committee then it wouldn't matter to send these back [Music] because there's already going to be some going back.

096So they can't just do a sweep update and it wouldn't move it around and my only thing is if we're going to send it back especially if you're trying to switch forwarding this might affect more than one policy. So then do we really want to so it can be evaluated I would say it be probably better at committee is my thought on that. And we can also check them too because again the the wording is all directly from the yeah legal side feel is so if we start changing things again that opens again as I I I my my understanding doesn't come right Morgan is that if we're not changing substantive things I think we're okay but if we start changing much then that it's just a word choice I see what you mean into

097I I would think that we should always be saying parent or legal guardian, not just parent, cuz that would not encompass every single family. Um, I've got a lot more. I was busy last night. Um so going to 2270 religion and curriculum I have um the process for requesting and granting an exemption is kind of vague and I'm just curious if we if that was discussed uh 2270 I believe sorry hold on yeah 227 what page there four. Yeah, thank you. Just faster with page four. Thank you. Got it. Um well, actually I can start with an easier one. On page five in the green highlight, you guys did you crossed off parent and added student or parent of a minor student. And I would just like to know why we would have included a

098student. um being able to after careful personal review of the program's lessons and/or materials, a student or parent of a minor student indicates to the school that either the content or activities conflict with his or her religious beliefs or value systems. Are we saying that it's not minor students because we don't have any of those? when they have minor students or are we saying that I would have to have them re answer um but I believe they can indicate it's whether or not it u doesn't change the review but they could indicate doesn't mean that would be they get to dictate if I remember right I think we we' asked that question but it wasn't they indicate they don't dictate what happened so because if you read this the last sentence right it says the

099school will honor a written request for his or her child to be excused y so I think it preassumes that it's the I wouldn't think we would want to or need to change it then from parent legal guardian to student or parent of a minor. I think it was an option that was on there that they crossed out the parent cuz it's in parent piece there. Well, I um but again, there's another place where it's parent legal guardian. Um okay. And then back to the exemption process is not really defined as to um the statement. No student shall be exempted from completion of a required course of stud of study because then it the next sentence says you allow for exemptions from particular class periods. I didn't write down that. I just wanted to read

100it in context. Sorry. Um I believe it's like two under what we were just at. the part of the privacy of students whose parents requests that they not take part. Oh no, it's the same paragraph we were reading. Accordingly, no student shall be exempted from completion of required course of study on the grounds that components of the instruction interfere with the free exercise of the student's religion. What's the question? I don't when you read it was it just seems like it's contradictory saying that they can't be exempted but then then we're saying oh well if we do agree with it then you can be accepted. Doesn't it kind of go against that? Like when you say yes well students may not be exempted from the overall requirements. Of course, the district may honor requests to

101be excused from specific lessons or class periods. Maybe that's the same thing. And I just am not a legal ease person, so I don't know. Look, I wasn't part of the discussion. I'll just tell you, I mean, person because I do try to read all these as well. And when I when I read these, I mean, part of my thought process is, you know, we we went with Neola because they vetted all this stuff through legal and we have some level of identification from them that if somebody challenges a policy, they will identify us with that policy. So I, you know, I don't necessarily always try to unpack every sentence of something when I read it. like if I see something that I just think doesn't make sense for our district, I'll raise my hand.

102I I personally I don't it's a bit of a word salad what they say there to me. Um but conceptually I didn't see anything that gave me pause in this section. So I'm, you know, I kind of read it with that guys like, you know, if we wanted to, if we wanted to clarify that by doing it, we would have to the I don't think the five of us here are attorneys to be doing something like that. We have to have Brian or his folks and then we started to open ourselves up to liability and stuff like that. So I guess it's more This is the first time going through all this. No, no, no. I don't know any of this stuff. That's kind of how I do it. It's up to, you know, I

103don't like Yes. I I don't Yeah, historically, I think that's at least the way that we've read things in the past was we read it for content and what is what is the policy trying to establish? The wording specific we didn't get into too much unless it had a a significant impact on the outcome. If it seems like something like Matt said, if it's kind of a word salad or just we kind of left it because that's one of the beautiful things with NEO, we don't have to mess with it. If it was a fundamental policy of behavior of some sort, then we would yes push back and either elect to remove a paragraph or get rid of the whole policy altogether. But the wording we didn't usually mess around with much. You still can.

104But to to your point, I mean, one thing you have raised which I've just never thought of. I mean, your parent or legal guardian thing, I'm sure if you saw it three times in this thing, it's probably all over. Um, you know, I wonder if something like that, I mean, I deal with contracts at work and sometimes you have a definition ahead of everything that basically says anytime a parent is referenced, it also means parent or legal guardian. And I wonder if that's something we could talk to our attorneys about to say, hey, can we put in some sort of statement like that as a like that's policy one wherever parent comes up, it's parent or legal guardian. Yep. And then it's like you don't have to line item this you five million times throughout.

105Right. Oh, 100% I agree with that. I That's a good Yeah, I just I agree that that concept should should be in there. I'm kind of surprised it's not in this environment. I'm wondering if there is something like I said I don't have the full that could be something that's defined already somewhere in I don't know where that would be. Chris, do you know since you were on PPC if there was any definitions? hundreds. Uh we can send it back to committee. It could be in the very beginning. We can send that concept and see if there's maybe a very simple answer that phone call be like well yeah we get that and it's defined here that everywhere we say baron it means this. So in that case is that something that you I'm just

106trying to take notes of ones that we might pull might motion for. Is that something that's No. If you guys are I mean I'm not suggesting we change like big paragraphs and big words. I'm just asking more of a clarification and and if I'm having the question I'm going to guess parents are going to have the question. Sure. That is there another way to explain these things easier for people. I get that these are neol policies and we don't want to dumb it down per se. I'm not trying to be rude with that comment, but make it a more lay term of I think I think ultimately if it if a parent has an issue with a religious exemption or something like that, certainly they're going to pull the policy, but it's going to end

107up in Tina's lap to deal with and she's going to articulate to that parent how we address those situations at our school. Yeah. You know, and then the parent can say, "Well, that's that's not what that word means. I'm doing it right. Correct. But at the end of the day, you know, the trust in my mind, the trust is in Tina and the principles and every the teachers and everybody else to kind of administer this stuff and in the in the classroom and with the parents and first paragraph says teacher shelf forward request to superintendent. So that would be their step to there and then she would interpret this. So it goes teachers right to Tina or it go teachers to principles it goes teachers to superintendent because you're making a religious exemption. Is that

108pretty common for our policies to skip the principles? Cuz I thought in some of them it says go like the teacher then you go to the building principal. I think when you start making accommodations towards certain things you probably want to have it. At least in my mind that's the other ones are lower. You want to they're going to go to the principles but yeah that makes sense. Thank you. Um and then I just have one more on academic honesty which brings in AI. Which number is that? I don't know Chris. Come on. Don't you know these things? No, not at all. It's got to be toward the end. Why? 555. I don't know what page I'm trying to get there. 33. Thank you. Thank you. Does look like 0100 as definitions. Thank you, sir.

109Um so my biggest question is I see that [Music] um that we on page 34 number or letter C we cross off C policy 75 08 artificial intelligence. Um but then on 35 we say C policy 75408. Do we have that policy and has that been reviewed? I don't believe that one has been reviewed yet. It's on the docket to come in at some point. I would think though then we wouldn't want to approve this one before looking at what it's saying us to see in that policy. So, I'd like to throw that back to committee or pull that up. I don't know what you do for all you. And the the definition of it was is there's something based on what it is and then there's a policy coming to define it later on.

110So, this would be um the chicken before the egg, right? Which which one do you want to come first? True. Um this one just has it crossed off and then in the future there would be a policy attached to it if we decided to move forward with that policy. Um, okay. That's the definition. I'm not telling you what to do or what not to do. Just given. Yeah. Um, and then my other questions are how will the teachers be trained to implement and monitor this policy? Because, you know, some may know what AI is and some may know how to look for AI. But if we're outright saying you absolutely cannot use AI in anything, how are we training our staff to monitor that and what resources are we going to give them? I think

111that comes down to more administrative oversight and not as much board policy. We said whether or not it can be used and in what situations and then it's up to the district administration to push that down into application and implementation. But shouldn't we be thinking about how it's going to be applied? And if we're giving them all these big massive tasks and then not thinking how hard it's going to be for them to implement it, wouldn't you want to think about how hard it's going to be for the people that are actually going to have to implement it? And that's why that's why Tina sits in on the committee meetings because she provides her perspective from the administrative side and the district side. So it's not just rogue board members. That sounds like a great

112idea. I'm not realizing how hard it is for the teachers. Correct. And and I guess maybe that's I don't know how this works since I'm not in that committee. How do I get those answers? Where do I get that answer? Discussion with Tina. Yeah. The implementation is portion of a policy for the process of procedure. If she if she was here, I could ask a question right now. Correct. So, okay. Um, but I guess on this point though, I mean the flip of not having a pol I mean certainly I don't think we want the policy that yet kids can use AI for every paper they and I'm not suggesting that they should be able to use it for everything, but I also think that we're very much saying you can't use it at all.

113And I'm going to take a big leap and say that I'm a lot of us do use it. Well, it's like saying, you know, you shouldn't smoke, but you do. Correct. We're saying you shouldn't be using it in school grounds. We have a policy that says that versus, yeah, we all do it. Well, there's no policy says I shouldn't. I can't. And I'm not saying let's let them use it to write their papers. I agree that should not be. This is more of a as a as a district we stand on. We shouldn't be using it uh according to this, right? without being specifically allowed by the teacher as part of a correct. So, is a teacher at the beginning of the year allowed to say, "I'm giving you blank immunity for the whole year

114to use AI and that's going to be okay according to our policy." That is going to be Well, I think that I would teach us. Correct. No, and I agree. I'm just We don't do that. We don't do that at H Heartland. I'm just trying to ask the questions of then that kind of leads it to but if they did you can then go back to the policy and say we really don't encourage this year we have something to go back to and this brings up an important it's around your comment so I can make it here within around the the meeting but having an AI presentation for the board was something that I had suggested last year and I again given just this little conversation I think it would behoove us to maybe do

115that. It's been uh at the different seminars that I've attended over the last couple years, it's been one of the hottest topics outside of Title N when that was a big issue. That was the number one thing. Yeah. I mean, and I guess this is more of a commentary of I would like to know how many students are actually using it right now. Do we have problems? So that I get that's not why you make a policy and all that. I get that. I'm fully again approving of the policy. I'm just curious when you bring this up of how to bring resources to the parents to learn about the AI. I get that's not our job. It's just a general question. I think it starts with a conversation with the superintendent just to to show

116or to ask for clarity on how is the policy as written implemented carried out by the administration down to the teachers and then are there communications that are going out to parents are there education I mean what what are those steps because right now it's about the policy is there anything in there from an a direction standpoint to the admin And that's either incorrect or against what people want. It's not down into the process here. It's more high level policy. But if you don't like the way something like letter C that you pointed out as an example, uh let's say it says allow by the teacher as part of the assignment. If you had a fundamental problem with that, I don't as an example, you can say no, I have a problem with that. I

117don't think it should be used for anything. And that's maybe something as a policy, as a board we need to look at. So I I would like this to go back to committee. That would be a very rational thing and and would be just and you should do it then if that's what you believe. But if it's on the implementation side and the communication out to teachers or uh parents and families, that's more of a follow-up operation discussion. Unless I'm reading something incorrectly. No, that makes sense. I appreciate that. Um, I think there was just one other one with the 504 plans, disability and um accessibility exceptions in the in this policy. Um, in this same what we're still Yes, I'm still in this I accessibility letter E page 35. Um, so while accessibility is

118like addressed, um, and these might be part of their 504s or IEPs, um, I think we and I guess maybe since Miola looked at it, it's it's fine, but something saying that it should be applied in a consistent manner with their IEP and 504 plan. Um, and this one added or using technology to their piece. So that was their addition to the line cuz we have the current line. It's just adding the Yeah. And again, I don't have the current stuff, so I don't know what was added. And I don't understand green and red and crossed off and underlined and could I have a legend next time for Yeah, usually usually you're But basically, I think red was a choice that you have to make. Yeah. Green was addition and then there's yellow which is

119new. So if you yellow would be like a policy name that was a new policy that would be put in front. So when you said green is all stuff you added green is um additions from ah okay not from committee. Thank you. These are these are updates. I missed that point. I that's why I was questioning all of it. I thought it other than selection. Other than selection, everything else is from Leola. Well, I'm sorry I wasted your time. That could have been could have avoided all these questions for last. 20 minutes. I apologize about that. No, no, no. That wasn't on the orientation checklist. Welcome to the board. Um, I am good to go. I've asked all my million questions. Don't think it will be the last. All right. So then from this discussion

120what I heard was that 56101 56103 there was some questions there with things being filled. I think I don't think the the 01 was just a parent or legal guardian. No three 03 was well parental guardian is 01 is the one that wasn't selected. I did print it off and it says board president. Oh, okay. On which one? 5610. 56101. Okay. So, where the president is designated? Is that what we currently have as hearing officer? I don't know. I just I'm not on the committee. I just printed it off when you were talking about it. Did you print it off from our site or from Okay. From So, it's probably one. Yeah. So, very well. My Let's take that one back anyways for this update. I think that makes sense. the 56101. Yeah, because it

121was missing that in what's presented here. Okay. So, we can we can pull 56101. 56103 still question there regarding the uh parent legal guardian, but that could be uh Matt did point out the definitions. Okay. So, we could take that. I'd suggest just taking that concept just back you guys figure out if it's in it's got to be in there somewhere else. again just be an oversight from the whole other and those are the types of things I think that'll end up happening naturally in time with policy right now over the last 12 months it's been just trying to read through and to get continuity between was and the new and then this version was to update all of the things that have been pushed from since we started that process and then once we

122clean those up and either adop or change then I would say the next level usually would be going into okay now are there things in there that we have an issue with those would be great things and again that could easily be addressed at the next policy meeting anyway okay so I think that's a really good question because that could be one across the board where normally they have district administ a lot of times put district administrator we refer to everything here as superintendent so during the policy review last year it was assumed that anywhere in there it said district administrator they were going to do a sweep update of all changes to superintendent So that could be something where down the road if it said parent, it could say parent or legal guardian, they

123could do a sweep on it. Perfect. Okay. Um I guess on the same terms. Um after Amy Holly is gone, is this is her title the same is carrying over to the new person or what? I don't believe so. From the conversations I've had that is not okay. And maybe this is a different section of asking those questions. a business administrator, right? That's it. I'm not good with that. I can ask. I'd say that'll come to us pretty soon. 56103 was expulsion. Did you ever send that one back? I just I think the only one on the expulsion was just the one where you have an option unless and because that I think we you said you wanted option one and 10 and from what I heard that's the only one that maybe 610 was

124expulsion. So 56101 we'll take and 573 was the 03 was expulsion I had it listed. Yep. What was the note on that one? 03. Yep. Right. Just the parent legal guardian. Just the parental guard. So I don't So we'll just pull that. Oh no, no, no. I don't think you need to pull it. No, cuz that's okay. That's just kind of So the 56 103 we don't have to pull. Nope. Nope. Just 101. Where are we identifying? Okay. Okay. There we go. So now what I'd be looking for if there's no other comments on policy specific in those three would be a motion to approve the 2005000 and 6000 series excluding policy 56101 that would go back to committee for review. Do I have a motion on the floor? Oh, do you want to add

125the other ones are already pulled out of there but they're listed in that? You don't cheat. Uh so I combined they're still in that combin. Yeah, there's been no motion. I was just asking the question as someone wanted to say so move. I would I would move to motion to approve the proposed policies while pulling out and sending 513601 and 6235. Back to committee. Second. Any discussion on that motion? Hearing none. All in favor, please say I. I. I. All opposed. The motion carries to approve policies in the 2000 5,000 and 6,000 series excluding 56 101 2210 2413 56 36 361.01 and 6235 which will go back to committee for review. All right. discussion and decision on those four pulled. I think it's a discussion now since we did a decision with the other one

126because it was kind of a name of board. But is there something you want to discuss? I just wonder the reason we pulled these in 2210. There was a question on how often that the superintendent would bring the information in front of the board and it said either periodically or annually and we were looking for guidance on the board on that question and this was regarding uh development page three right the district administrator shall make progress to the board periodically. Yeah. What's the definition of periodically? That's it. Just means So, this is one reason we pulled this back to a discussing committee just to see what we wanted. But we did want to ask if the board had any thoughts on that piece. What is what is entailed? What entails? Oh, wow. Wait. What are

127the progress reports and how detailed are they? What my recommendation would be for this because depending on how the curriculum review process is set up and what's required based on this policy is I would recommend sending that to committee and letting Tina have input when you have that discussion because I think we'll find a lot because according to that they should still evaluate every 5 years is this is how much they're going to update the board on that that progress of that. So I think after your discussion in the next policy meeting you might if you feel more comfortable having that timed outside of say periodically you could say periodically but not less than every right three whatever it might so just we don't have to let me just ask something since we've already pulled

128those out but we made it we don't have to do anything here putting on these theoretically we could approve one of these if we got all comfortable with that we can make another motion. Correct. We could and it would supersede that. Yeah. Well, we just just for that one policy. Yes. So, I'm just saying we don't need a motion around this 22 time. At the moment, those are all going back to committee unless during our discussion now we correct. Uh 2413 was really just access to materials regarding age for public health uh or health education. I'm sorry. Can you repeat that? What did you say? So, for health education, I'm sorry to It's on page 13. Thank you. Or three of 10. I'm looking at this. Oh, the second piece. Oh, sorry. That's why we

129made that last one. We thought they were fully pulled. Um, so there's a part that's crossed out that the district should notify parents in advance of instruction about the content and instruction uh given to the parents uh of the materials. So the question really was when are the materials provided when can parents see what the materials are provided for health and what age groups those are at? Um so we were we wanted to pull and get a better idea of like that current process and just the board's aspect on the visibility to uh those because right now if you decline you can ask you can ask more but it didn't say it's available at any point. Don't we have some policy that all of our stuff's available? I think we do. Like I just wonder

130if do we do do it does it even matter if there's a separate one here? I was kind of under the impression that people parents could generally ask for materials. I do think so. I believe so as well and that's what I was hoping to confirm before we put this through. Let me ask otherwise I want to make sure at your meeting was Tina at the meeting? She was not available in maybe we had eight. Okay. So that's why some of this stuff Yep. I I would suggest same thing you did with the last one. Just let just have concept. Yep. And then the uh third one there which is technology and resources and electronic equipment. Um, we were looking at this one and there was a question whether we want to keep adding technology

131to the list or if we wanted to just make a blank statement regarding um, all technology approved by school is okay but not the ones that you have at home. And Matt, if you want to explain that a little bit more. Sorry, McNelte. I saw him point at McNelie so I knew he was done. Well, my discussion point there was more or less what um Neil's was alluding to in his public comment as well about um the use of smart technology devices with students for communication on the buses. Yeah, it's I was kind of I have the same thought. I mean I like we have a lot of I mean we didn't the kids didn't have phone on the buses. we might not have caught that issue we had on the bus route. And we've

132got a lot of kids who walk and bike and I don't think any of those parents want them to leave their cell phones at home to walk. So, but this this suggests that you can't even have possession of the of a phone on the on campus at all is how I read this unless I'm missing something. So, I don't like I don't like that concept. I'm totally in favor of you can't use them in the classroom and do you know enforce what they've been enforcing this year but I'm I'm definitely not in favor of not allowing them on buses or walking or however you get to school like between home and school if somebody's got a cell phone they should be able to have that cell phone. So there's, this will come in the update

133from the capital, but there's a bill that's being considered on cell phone devices in general, and the terminology that they're recommending is a new term. Instead of saying not at all at school, it's from bell to bell. That's what legislators are looking at now as a recommendation. They they really want to push it through local, but in general, that I and I liked I heard that and I went, "Oh, that sounds really clear from bell to bell." No. Yeah, because you wouldn't want to put a time saying 8 to three because days, right? And then you got you got it covered for the way into school, the way home walking school, but at least not LM. I'm not suggesting that. I'm just giving you guys another input that you could probably do that. That's a

134time thing. That's not messing with the old wording, you know. I agree with that. Was that was that why you guys were sending it back or was I thought I was that? And then there's pieces on there that's got like a list of technology. Do we want to just put something in there that's kind of all-encompassing or do you want to keep adding stuff as it goes by like you know we don't have smart watches on so we have something you want to add on there then it's policy to keep up with the technology still not be the one to keep up with the list that's kind of what it comes down is there is there any recommendation from Nola saying use this phrase and that encompasses like we don't have metal glasses on there

135we don't anytime you come up with a phrase though is this going to be correct. I mean so does this some new technology does that really fall under that? I think that's why I don't want to get too specific either. I think it's if the new technology isn't on the list then that's a loophole. Well, I mean cuz right now you don't have we don't have glasses like the smart glasses or whatever. Yeah. No, but I mean in my mind these are just not smart at all. Look in my mind there we don't have a policy at school that says you can't stab another kid, right? There's no policy, but you can't do that, right? Like there's a lot of stuff. Not every single thing gets into a policy like the teachers make rules and

136stuff, right? So it's like So that's why I say we start getting specific. We got to stay with it and keep up with it or we give it more. You could put some blanket or other determined by administration or something like that. Some kind of catchall. I think I'd be fine with something like that. And I think what you would do, well, my point is that that's you know the superintendent whether we have a policy or something or not the superintendent can and the principles can make rules that aren't necessarily codified in the number of policy. Right. But they would have that in the fall back on Exactly. So if you put some catch all that some other devices is defined by administration or something maybe that's that does it. Then you have to feel

137like you have to keep up with this list. No, I I appreciate that and I think we'll put the sound of that when we take it back. That's what I was hoping to get from this conversation. Yeah. And then the last one is Sorry, is there any more on that one? No, I'm good. Uh um last one is fund balance. Um and we were selecting an option um and this the suggestion was number one and to pick a percentage. Were you guys given an email regarding Amy a suggestion on what that looked like? Any questions on No, I mean as as Amy the the balance is always the moving target because we get a bunch of funds in and it's huge and then you pay them down and you don't get a tax payment and

138it's low. She I she her the gist of it was is we would be comfortable at 15%. We've never dipped below it. So I think I think it's fine to use that. Right. But if we did then the board would be involved is basically what that would state if we proved anything at that point of what's going on. So, I think it gives you a catch. Yeah. Yeah. I think I think upping it from 10 to 15 was a good choice. Um because I I asked Amy um you know, what have we historically been within the last you know 10 years and I she gave the historically it's never been below 19. I mean 19.29 and 14 was the lowest in the last 10 years that I'm seeing. So I think 15 is a comfortable

139but yet still a good right especially the moving things that are going on. Correct. It just gives us another opportunity to have visibility on something that we don't think there's a rush to pass. Let's just send it back next month. No, I just want to get everyone's opinion on that piece before we send that. That's why we pulled it out to make sure that Yep, that makes sense. Because it's at any point in the year, not just the end of the year. So there will be times that it might dip because of timing, right? And at some point there's a possibility of do we need to get a loan? Do we need to that's those are the questions that start to come through and knowing when that Yeah. And I think that that's a good

140conversation start and that's a good to allow us enough time to have that question of 15%. Okay. So, does do you feel as if you guys have enough to go back with? Yep. I think that's good. I appreciate it. I'm gonna put on there. And since those had already been covered in the previous action, there's no action that needs to be taken. All right. Perfect. We can move on. Thank you. Great job. All right. And we'll go into the president report. So, committee chair assignment. And what that was and why that got put on is I realized in the first meeting we didn't assign chairs. And just to be able to help with report, I think natural attrition, it's kind of been absorbed, but I would like to ask for permission. that if you would

141be kind enough as to chair the finance. Yes. Thank you. And Mr. Hagen, would you feel comfortable? Sure. Thank you. All right, we'll do that. Next. So, the day at the capital. So that what that is is I met I went last week and met with different legislators at the capitol and had a really good day meeting with some very influential people from Madison both in the legislature uh in the assembly and in the senate. Uh just so that you guys know who I met with. met with representative Amanda Neski from Kenosha and she gave us a lot of information on she has a finance background and talked about the budget surplus. There's been a lot of conversation in the state around the budget surplus that Wisconsin has. And what she clarified for us that

142I thought was important for us to know too is just that that money is a one-time money. It's not reoccurring. So when money is petitioned for it, if it's given, it's a one-time give thing. So that's why they've been the at least the the legislators have been slow to divvy it out because they know that whatever program they fund, that's onetime money. It's not repeat. It's not part of the budget. It's just an overflow. So that session was was good to hear. Uh, another one was Senator John Jaggler and he is in charge of the Senate Education Committee. So, he gave a really nice presentation, talked with him. He talked about the cell phone bill that I mentioned earlier with that bell-to-bell language, which they're they're working on. So, that was good. Uh, but their

143recommendations, it's sounding like, is that really pushing for local control. They might give some overarching recommendations, but they really want to see that be more local local control. Both he and uh Joel Hitchens, am I saying that right? Yeah, Kitchens. Hitchens from I think he's up in Door County. So, he's a representative. He's in the assembly in charge of the education committee. And both of them talked about school funding. And the good news is all of the different representatives, and there's more names that we met with and I met with one-on-one, are very aware of the funding challenges that face public schools. So, that's good to know. They're listening. They hear where we're running. They're running into a little bit of a challenge is the veto that happened from Governor Ivers last year to approve

144the $325 per year for 400 years. So, raising taxes for 400 years. And on the surface, while that sounds good, the way that the representatives are looking at it is that may not have been the right solution. It may not have been enough. But now they're at least this is the sentiment they were telling me that they're apprehensive about bringing bills forward because they don't know what that pen will do next. So they don't want to do anything because they're afraid then they're not doing their jobs. Again, that's just what it is because they're afraid if it goes up onto the budget for discussion if that line item I'm going to change that to 400 years if that's considered approved because that may go they were talking that may go to the uh US Supreme

145Court or whether or not it was a legal thing. Uh they're just nervous to put something back on the floor. At least that's the sentiment that he shared with me that there's an apprehension to do any type of proposal for funding until that gets settled whether or not it was a legal veto because it could mean opening the door again to something else. I'm not telling you that's right or wrong. I'm just reporting back to you with what what I'm being told. The other good thing was there was resounding support from them on special education funding as an initiative. So, I was very pleased to hear that. I was not expecting that. I was going to go in guns blazing asking for it and not expecting them to already say, "No, we already know that's

146on our agenda." Wow. Great news. Uh, special special education requires a lot of money that we don't get reimbursement. And I'll tell you this, this was very interesting. So, I met with Chris Capika's office. Mhm. And I was meeting with his staff and I explained the discrepancy and the challenge that public schools face with the reimbursement rate because we're at like 30ome percent, right? 31 32 We're over 30. We're over 30, but I don't remember exactly. 30 3.5 31 somewhere in there. Private schools are reimbursed around 90%. And when I told their office staff that it was dear and head like no I said yes really yes yes which is kind of surprising then they can say no they don't have to take special right so that I think helped open at least that office's

147eyes uh but at least all of them were supportive and referenced a bill that will be coming to increase special education funding so that's at least encouraging on your talk earlier, Morgan with the AI policy got to meet with Julian uh Julian Bradley uh he's the senator and he's in charge and chairs the artificial intelligence committee and was giving us an update on all the things that they are doing with AI lots of research and talking to federal agencies they asked for what other states are kind of leading the charge with AI policy in in education and he was told from the feds but Wisconsin is so believe it or not our our assemblies and Senate are doing more work than other states. So that's good. What he did share is that there were three

148sea states, Colorado, Connecticut, and California, that overreacted when AI came out and put in sweeping policies against it and just sweeping regulation. And now they're trying to backpedal it because they didn't understand it, didn't know what it was, overregulated it, now they're in bunch of legal issues trying to fix it. So what their current recommendation is cautiously is they're going to continue to do more research on AI and what does it mean long term and really push it down to the local level. So everything you said earlier is correct. And that gets into why I had been an advocate for this in the past and will still advocate for having someone come in that's an AI specialist and give us the board some guidance on AI. So that was that was good to hear. Uh

149and then the last one was uh got to meet with uh Cindy Duko's office as well and we talked about the possibility of joint listening sessions where maybe some of the representatives would come and do a listening session with their district in combination with Arrowhead. So it it was good. So that that that's all specific uh to to say public school in general. The other thing that's coming and this will come in the next update the overview of the joint meeting is they brought up the bill that'll be coming for consolidation support and that is something that they are looking heavily at and that they want to incentivize financially districts and I know that was part of the overview that Ron Russ gave so I'll let you guys talk about that in a second. So

150there that's there too. So it sounds like it's there's a lot of good things happening with education. The people that are chairing the committees right now are are listening. They're interested and they're working. That's what I have for that. Any questions on today? Okay. Next, the discussion on the feeder schools joint meeting. So for the public, this was the second meeting of all of the feeder districts in Arrowhead together to talk about school finance in general. What does it mean financial education and then consolidation consideration and what does it mean? How does it work? What is it? And then the presentation was given by Jeff Gross from Arrowhead on the finances and Ron Ross the superintendent of Merin on the what, the how, the when, and how long it takes. Uh the this is the

151second meeting that's happened now in 50 years roughly. There was one a few months ago. Uh myself, Tiffany, and Kim Schubert from Arrowhead had kind of organized and brought them together. Uh this was the second follow-up meeting. It was very well attended. And at this point, I'd like to turn it over to the board members who were there to be able to share their thoughts. I can share. I mean I mean the first half was Jeff Gross. It wasn't really consolidation focused. It was more just kind of basics of um school finance. I mean best part it was very it was very informative. I mean it it was it kind of teed up basically it teed up why so many schools are in financial trouble to explain the funding formula historically and how it hasn't

152kept up with inflation and why so many schools are forced to go to referendum. Um the second step was was Ron Russ talking more logistically on what that consolidation would look like. And it's a bit different if two um if two like Arrowhead feeder so two K8 schools or three K8 schools want to get together and merge that's a process. If Arrowhead and all seven feeder schools want to get together and merge, that's a little bit different process. Um, correct me if I'm wrong, but as I understood it, at the at the K district, it could happen without even going to a public discussion. It could basically if all the boards said, "Yeah, we want to do it. You can do it." the public could come forward with a petition and I think if they

153got like 10% of the voters or something then it could force a referendum to vote on it or the boards could say yeah we want to do it but I want buy in from the public um it can go so that's how the the K piece would work um there are some funds right now for merging but it you know it sounds it's 150 per kid per year for like five or six years, which sounds like a lot of money maybe, but we have a,000 kids, so 150 kids, $150,000, and you're not you're building a new wing $150,000, you know. So, it's it it would it would certainly help some money, but it wouldn't make so that the money isn't isn't a reason to do something like that. Um the interesting thing I heard at

154the at the at the arrowhead if everybody combined is that if you got if if you got 50 I think it was 55% of the property values something like that. Yeah. Voted in favor of doing it. It could force all the schools to do it. That's correct. So basic basically, you know, like if Merton and Hart or Hartland Lakeside got together, they'd probably be pretty close to half given the size of the other district. You might have to co-op one end, but theoretically those three, you know, some number of could actually force everybody else to do it, which was an interesting concept. Um but the the big I guess the big takeaway coming out of it was you know well what's next what do we you know we keep getting together and talk about this

155should we what they asked us to go back to each individual board and do is not say yeah I want to go consolidate let's go figure it out is your board comfortable being part of continuing discussions to take it a step further and to continue this or you just like no we never vote for it I don't want to be part of those discussions so I don't know how we do it I would recommend as a board that we say yes we're interested in having those discussions and not be committed to anything other than learning more and also hearing if others are interested and if they are in my mind the steps are what does that what does that look like is it a couple kids get together. Is it the whole shooting match getting

156together? How who's interested? Who would want to do that? So, I mean, Matt, McNelte, and Morgan were there. You guys, yeah, I mean, you basically hit it on the head there. We're starting the discussion. It was a information only meeting. Are is there interest? And if there is interest, let's start talking collectively. I think the only thing I thought about was we could say hypothetically theater school A and Theater School B were in discussion to merge, but then all of a sudden a hostile takeover for the Arrowhead big guy comes along and says, "Nah, you did a lot of work, but you don't mean anything cuz we're going to do the hostile takeover." I just I didn't like that and that didn't sit well with me and I'm curious how that gets avoided. I don't

157think it does. Yeah. I mean it's it's can I understand that but I mean that is time and resources that Yep. schools are using should that be considered then I think and I don't think a hostel takeover should happen. I think it should be agreements between everyone. I don't think that sets it up to be a good start if No, but that's part of the discussion. Right. Right. I think the other I watched it is is if you acquire school by school, you get an extension of those 15 once you don't get that. That's what I was thinking was like I thought that was interesting if you did year after year versus all at once. Yeah. You lose out on something. You wouldn't want to do more than two at a time because you lose.

158But like Matt said, it's not a big dollar. It just, you know, but still every little bit. It's still something and it's on top of what we have and there are winners and losers. He did say that and he made sure to point that out. Well, they there there would be winners and losers because basically the tax base gets reset. So if you're higher or lower, yours is going to they're going to equalize. Um he did say though that you know with the legislature addressing the budget, you know, they're looking at ways to make it so there aren't winners and losers or maybe those winners and losers get phased in. You know, there's something that can help solve that problem for districts because he, as you said, you know, he Ron, was it Ron Russ?

159he he thought there was a a strong desire of the legislators to to to cut down the number of districts in Wisconsin. So I guess the other thing I didn't mention that came out of the meeting which um is true as well is that you know I think the Stone Bank member brought up the point that look let's not consolidation is tough but let's not also abandon discussions about better ways we can work together to to you know share resources or whatever maybe better plan curriculum those sorts of things. Yeah. Yeah. So I But do we need to do anything to say yes, we're interested in because we're not taking anything more than a temperature. We don't have to take action. We're not taking action to pursue. So if we were to vote to pursue

160consolidation, that's a totally different thing. Uh if we're just saying yes, collectively we'd like to continue the conversation, I think that's all we need. And does everybody agree we should collectively continue the conversation? I agree 100%. Perfect. But I'm I'm more in line with this the uh Stone Bank comment actually with let's crawl before we run and prime example. You got that beautiful display, right? And I will say let's have a conversation about that. Maybe someone else does. Yep. I think bringing that up in every discussion is going to be something we have to do or we should do not have to do because I I I think Matt might have said it once. Maybe it was the first meeting uh first general assembly, but you'll you'll start to see that as you work more

161together, the progression, the natural progression would be consolidation over time. We start asking questions about other districts that might be interested in that that might use audit services that might do the roof and we start saying yes and all of a sudden needs a roof, too. Well, we can save $10,000, $15,000 on our roof if they do theirs and contract for next year. Once those cooperative efforts start happening and we start to see the cost savings and our community starts to see the cost savings, I think they're going to be much more in support of going down that road. So, starting with cooperation, uh, collaboration and consistency, I think would be a great first step cuz I'm fully inspired. I mean, most of us I plan to I think the next meeting was going to

162be in August sometime. That's like the 20th. I don't I did write it down. I think it was Thursday. August 21st. Let me look. August 21st. It's a Thursday night. Thursday night. Yeah. So that So if anyone would like to join Oh, yeah. 6:30. 6:30. Okay. Anything else with that line item? Thank you. Thank you guys. Thank you for being there. Thank you for attending. I appreciate it greatly. Okay. future meetings. I'm sorry, future board or chair committee items. I'd like to put on the CISA attended on Tuesday and give an update next month on that one. Thank you. I think it's going to be on our agenda, but just the portrait of a graduate we've been talking about and I know we had some stuff come up, but excited to hear the progress of

163that. And these don't have to be isolated to say next month. They can always be topics for conversation. I'd like to reiterate, I think I kind of undertoned it today, but I'd like to reiterate it again. I would like to see a a presentation to the board from a professional on AI. I really think that that's something given where AI is going that we should get cutting edge first rate uh access to what's happening. I might be able to help with that. So, let's maybe can find somebody that I'm currently working with. Okay. At least give you a presentation. You're not the AI guru yourself? No. And I know that at one point I had introduced Tiffany to CEO of a AI company as well. And they had had conversations last year, but I don't

164know if things just never worked out with schedule for him to come, but he was prepared to do it for a while. just come and provide access to. Yeah. Anything else? Anything else from the the committees that you need? Okay. Then we'll move on to PPC committee meeting in June. Can you do the 11th? May 30th. Let's do it. 11th. Yep. And what time? 8:30 a.m. It's the first day of summer. Do you think that's what you're going to stick with? 8:30. You mean permanent? Asking for someone I know. Is that you? For the foreseeable for the PBCs. You're going to be there for taking notes. Yes. Oh, okay. Um, which is fine. I'm here. It works for me. I just planning purposes. Do you think that's your time period? Because in the past it's

165been like four. In the past my schedule was off. I could never give a permanent. You don't have to commit to it. It just for like the next 2 months. Can you commit to like an 8:30 a.m.? I would prefer an 8:30 a.m. meeting. Awesome. Me, too. Oh, you're good with this. I thought change. I'm sorry. Oh, I'm great. I misunderstood that. If you want to go earlier, I'm good, too. So, I'm here. I'm here. No, no, I'm good. Okay. Sorry, I wasn't supposed to talk out of if you're part of the meeting. That's all right. Process and timing. Absolutely. We appreciate it. Great. Finance. Is that already good to vote? Yeah, we're locked in there. Okay. And the next school board meeting, I don't believe there's been any change. Correct. Still on the 16th.

166Still time. Great. All right. So, at this point, I'd be looking for a motion to adjourn into executive session for Wisconsin statute 19.851. 851c considering employment promotion compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The purpose of this closed session will be to discuss the superintendent goals and measurables. I motion to adjourn to excise. You don't have to repeat. I'm say looking for that motion. You can say as moved. As moved. All right. Morgan is moved for that. I didn't know that was a thing. Things were suspicious. Chris. Yes. Yep. Any discussion? No. I also have learned that if we have a unanimous vote, we do not need to roll call vote. All those in favor of moving into close session, please say I.

167I. I. All those opposed. The motion carries unanimously. We are now in close session. These are coming. Thank you. Thank you. You dropped your bomb.