001is there a two night as well is all three it's all three for um at least jb2 I don't know how much they're going to push the others and then there's the meeting said hey I'm going to start by saying something nice so that was really so we're giving you that opportunity and then later if you have now Alex as of lastek before has his own license can just I don't have to worry about it that'll be nice oh yes it is about like all of our literally that's right that's my work log in Chris and mat Chris and Matt now just let you knowell like tou [Applause] listen what's theck are you right good NOP it' only be problematic if we both neighborhood Chris let me know when you're ready I can give me
002one second I need to get on [Music] why am I not getting do we have public comment sheet [Music] okay I'm just waiting since it's right at the beginning call the order at yes Pledge of Allegiance I to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all proof of giving public notice notice was given okay we're moving right into public comments as a reminder um there is a three minute time limit uh please do not address board members directly and you are allowed to comment on anything okay Veil oh I'm I was confused I was I clarified with uh superintendent vman is this for a regular board meeting yes okay I'll just make an not in okay
003Darcy hi hi but I was thinking we were gonna be talking about stuff first so yeah be a dialogue yeah there's another segment of of comments okay so you want to do what Bale's doing no problem I just think there was some confusion because the annual meeting is an open meeting for back and forth no we're not doing back and forth but it's an anyway get to that all right all right well anyone who signed up for public comment intend for this time to be speaking is all for regular board meeting okay right well I'm going to declare this meeting official so what we're going to do next is elect a chairperson to run the meeting um it's up to you guys to nominate someone uh there will be a second and then we will
004vote our plan uh for all voting tonight is by hand if the chairperson decides they would prefer to do it by ballot we do have ballots but we felt like hand just was efficient and would move us faster um our new board secretary Gretchen will be the person who's who's counting and tallying so um so anyone can make a motion to nominate a person that they want to run the rest of the meeting Chris is going to be our parliamentary guy so if the chair is doing something outside of kind of our parliamentary protocol he's going to step in and just help guide you guys okay uh I make a motion that Tiffany Hol as the chair second okay all in favor who second sorry I spell the last thing later I always screwed up
005C A say it again s o b c z a k thank you okay so all in favor yay yes Nate gr I was I was typing do you have the official count how many yeses 20 20 MH thank you okay so Chris will remain our clerk I'm going to introduce uh Board of education and members of admin now so we can just start with Chris and you guys just want to go down the line and introduce yourself this Chris with like I'm G stand just because you guys can't see I apologize for having a screen up but trying to keep notes and look at documents at the same time it's really difficult so I've been using a separate honor Chris Adon I'm the board Clerk and second year here I'm M Schwab chair of
006the finance committee is at the right ter this is my first board Tiffany Holly uh president uh going on my third year hi Amy Harker Murray going on my second year Chris heglin VP going on my first year Tina Bogman superintendent second year Amy Holly Director of Business services and resources going into my third yearin four weeks in okay Tina I'll hand it over to you excellent yes so um rather than doing two lengthy um presentations um I have a secondary one that we will be doing during the regular board meeting so stay tuned but just wanted to just say it's been a great year we had a really exciting um time with some big group things um districtwide um which included the um Eclipse which was an outstanding activity and and a lot of
007fun um you will notice some really great improvements across the district as you start coming into the building um specifically we have the library work that was done last uh over the summer um that grand opening is at 11:00 on the 27th so please join us at north um we got some parking lot work done over at North we have um our our logo and branding is really um spread out across the entire District you should notice that on flag poles and when you walk indoors um Greg has done a great job North also got a new gym floor South got some new carpeting areas um and and we're just doing some really really neat fun things this this next year we're going to highly focus on strategic planning um so we've got already kind
008of a schedule where I will be doing Tina talks rather than T talks um every month so I will do some during the day and some at night those will be directed so you'll have a parking lot where you can um add your topics that you'd like to discuss and it's just us sitting in a room having a conversation um trying to get to know each other get to understand what your needs are and and what our objectives are in the schools um and then we will build out the the vision and and Mission in the Strategic plan through surveys through um workshops and regular board meetings so you'll see that every month um we will be doing workshops and regular board meetings and then bringing in some um requests and information from the community
009to to kind of create our strategic plan as we go forward so really excited about a lot of the really great work that we're doing and the things that are happening here at Heartland Lakeside so with um that's that's pretty much where we're at okay right so we are moving on to new business uh budget hearing turn over to Amy um so one of the things that we're working on as a district is that um we're doing a book study at this time and um in that book study there were three things in the most recent chapter that we read and it was why what and how so I decided to incorporate that this year um to BU foral here and of course it starts with this oh I'm sorry guys it starts with the
010students but there's other ones of course too we want to follow our mission which is divide to provide a diverse and dynamic educ ation program our staff because we have an incredible staff that is teaching those students and then our Community Partnerships we couldn't do this without the support of the community which is why I'm assuming all of you are here tonight so the what what are we doing here tonight we're going to talk about the school budget um the school budget is just a financial outline for how the school district is going to best support that educational plan for the year the school budget is on obiously a best estimate at this time um that makes up it does not actually account for everything because we can't foresee everything um so it is unfortunately
011our best guess at this particular time but the school board um as you may know will'll do a final budget approval in October which is when the tax levy is approved and when the final budget is approved so when we're looking at the budget as we start that planning process these are some of the things that we can obviously always the district Mission and the educational plan put forward put forward by the board and administration we review all of those data sources so we're looking at our total enrollment our class sizes class selection that's more at the meddle School level and then our Revenue sources because we need to support those things and then of course we want to ensure that all of those resources which is our staff curriculum materials Etc are being allocated
012to best support student learning so what is the budget hearing um so prior to the budget hearing the school board must approve a proposed preliminary budget which is what you're going to see tonight that was actually approved in May of this year so that is the information that I'm able to present to you now um it does require that we hold this meeting so that residents have a chance to be heard on the proposed budget but the intent for the budget hearing is for an expression of public opin opion but to leave the school board free to act at a future meeting which is that October meeting as it determines to be in the best interest of the public so as you may have seen and it's in the packet um this is the budget
013that was brought forward or approved as a preliminary budget at this time I did just hide the two columns because we're looking at 2425 but in your hand out you have a three-year comparison so looking at the budget for this uh this is looking at the general fund which is fund 10 um right now at the top you can see the beginning fund balance and right now because it's a balanced budget it is um ending the same way um the fund balance that we hold at this time is about 32% of our um operating expenses which is great um this is a positive sign for the district and allows the district to respond to non- reoccurring economical needs in the unforeseen future um as you can see at this time and when the budget was
014approved it is balanced for fund 10 so general fund is usually just the general education pieces um I also have in the hand out the notes for what the revenue Source breakdowns are and the instruction um so if you have any questions on that budget piece please refer to that page uh special project funds that is funds 20 um so so for us that would be fund 21 which is our donation accounts and then fund 27 which is our special education um the beginning fund balance that you see is only for fund 21 because we can have a balance in that account fund 27 has to balance each month and obviously at the end of the year so there will never be any special education funds that have a fund balance so again you see
015that there's a balance in there most of that is special education just so you know um because again that has to be we don't budget for fund 21 because that is donations and activities um special projects uh Student Activity counts things of that nature and we don't know what that's going to look like for those clubs um happy to report Debt Service the uh District doesn't have any so you will see that as zero and then capital projects which is fund 40 that's for any facility Improvement in the future um so we are working on updating a 10-year plan um Greg and I are also newer to the district so we did some walkthroughs over the summer looking at the buildings and we're going to update that plan and present that to the board at
016a future meeting um so at this time for the capital project fund the beginning fund balance is just what's in that savings account as of the end of June um we are proposing again at this time as we did last year to budget 250,000 to be transferred to that account uh food service is fund 50 this is strictly for um basically our third party vendor to come in and provide those services for us um the revenue that comes in is from families as well as state and federal grants um we are allowed to have six months of fund balance in fund 50 um once we reach over that amount DPI does send us a letter asking us nicely to spend on those funds those funds can only be spent on Food Service um so over
017the last year we purchased a new dishwasher a new freezer things of that nature and lastly a community service fund that is fun 80 but for us it's fun 81 um that is just our daycare services right now um and at this time her budget also bounces and it is self-sufficient so all of the money she brings in for before and after school care as well as Child Care goes right back into her program and the district does not fund that in any possible way through tax levy and then this just shows um the total expenditures so our budget is just over 20 million you do see that in fund transfer that is the amount that we have to take from fund 10 to fund 27 at this time to fully support that program um
018so if you take that out the total net uh expenditures is is just about 18.5 million and the percent increase from last year is under 1% so how how are we going to fund this budget of course that beautiful Revenue limit formula so I wanted to share this with you so you know how we're coming to that number so the resident membership which is FTE full-time equivalent is a three-year rolling average when um September school starts the third Friday we'll do a student count which is the first number we also get to take 40% of our summer school enrollment um again it's based on the number of weeks and things but the state allows 40% and then any new independent charter schools which is kind of funny because they just take that money right back
019but we get to count them in our resident membership number um for 2425 as you may recall from last year they did increased the low Revenue ceiling limit from 10,000 to 11,000 and then um the state also gave us an additional 325 so right now for 2425 our reimbursement per pupil will be 11339 um at this time we were looking at some potential declining enrollment um so the budget when I was building it um I do have a whole harmless and declining enrollment exemption in there um but again that was our rections before this new school year but all of that information is where it gets us to the revenue limit Authority which is the total amount that we are able to um I guess spend between tax levy and state funds so our enrollment
020projections um the history as you can see the district um was looking at a decline potentially for this year um specifically in our for pay um but we are seeing that in other IAL districts as well we did ask others if that was something they were experiencing and it was um but I also wanted to throw this in there that um there's declining enrollment in about 78% of school districts in the state of Wisconsin so we are not alone in that uh fact so when we go back to that formula that Revenue limit is that total amount which is about $13.5 million from that number we have to take out what the state is telling us they will give us so right now the state said Equalization Aid based on their July 1 estimate would
021be approximately $4.9 million we always get a small amount for computer Aid which is just over 84,000 and then our person personal property which is about 19,500 when you take those out of that number that's where I get the revenue limit Levy which is what we can ask the community to support which at this time is 8.4 4 million so looking at our tax levy estimate um I do have historic information for the last three years here for you um you can see that our mill rate went down 2 cents from 2323 22 to 23 um last year it was 334 and right now this year it's looking like it's going to be 334 as well this was just a fun graic but it's so that you can see where our money kind of is
022being spent um 53% of our Revenue comes in from property taxes so thank you um 6.6 is in District transfers so that is those open androll in um so they're coming to our school district so they get 6.6% of our funding that way 37.3 is from State sources then 1.5 is from federal and then 1.6 is is other um so that would be school phase things of that nature things that are going to change between this presentation in October is that I'll actually have a student count yay the third Friday in September we will also know the equalized value um from the state that is out on October 1st then we will find out on October 15th what the state is going to give us an uh Equalization Aid so then that meeting in October
023which is close to the end of October that is when we will be able to approve the final tax levy and the final budget so there's a lot of information between now and then that will change what that budget looks like thank you for attending um are there any questions you can just raise hand shout out whatever works uh so what percentage of the salary uh what percentage of the budget is going towards salary and benefits um we're probably sitting between 70 75% right now most of our budget is for our staff which is why they're such a huge part of um why this is important right and then um what is uh you had reference like certain percentage of our revenue is from m in how much are um I don't have a final
024number on that that will again come through in September um we are negatively funded in open enrollment and we have been for years but we are working on trying to fix that you have any kind of numbers of uh how many students are open and rolling relatively percentage out to other school districts like other feeder schools versus uh using vouchers to go to private schools you have that that information we don't have but that is something that we're looking at doing we're actually going to have in our district office a meeting regarding that because that's not something we haven't looked at before but that is something we want to look at in the future because if we can find out why people are leaving the district it will help us with marketing and trying to
025keep them in the district right right um so talking about fund 40 in the capital projects um I know when that fund when school districts were originally allowed to create that fund they had to create like a five to 10 year plan so are you guys not working off that plan at all no that's the plan we've been working off of um but because it was created by previous buildings and grounds um so before I started there were two within two years somebody who had been here a long time and somebody had been here a short time so Greg and I are just re-evaluating that plan but that's how we've been working on the parking lots and things um is based on what that person had put in but I know there's other things that
026we need to look at and that's why we're just re-evaluating right um so with the in regards the community had Fund in the past some of that money that was levied actually went towards the community help paying for the the parade or the fireworks or fooks at the library or programs in conjunction with the village so is the fund 881 now solely just being used F the day care like what kind of projects are you funding commity um well fund 80 when we um had that in the past there was an additional tax to the community so last year we decided that we weren't going to take that there was like an extra 15,000 um and it was actually being used for our um district coordinator to work with the community as well as our
027it and there were some other things that had been in there in the past and a previous business manager said that actually was not a great way to use those funds and that's why we got rid of that because it was taxed above the tax limit um so looking at your comparison sheet there's a big drop in the federal fund forceing yes um can you explain yes um that is Esser so we had about 600,000 um that we had to spend last year um I was able to transfer some of that into this year because we're allowed to use it through September 30th so there was a couple things that you'll see that will be adjusted for that but most of that is those Esra funds that just are done as of this past year
028um how much of a surplus did you have with the last budget that ended uned budget was there a surplus at the end there was a surplus yes about half a million half a million and where did you put those um that goes to fund balance put into Fun tit allocating it something else we did a transfer to the capital Improvement of 250 and then we left the rest in fund balance oh so last year you didn't budget any funds for the capital Improvement we did but that's the board just approved that last month because we have to do it before the end of July so that was budgeted but we still ended up with a fund balance so what did what was the original budget for that the fund for the original budget was
029the 25 so I guess I'm confused so you had you had a balance of 500,000 at the end of the school year and you had already budgeted 250 but you use that surplus of 500,000 to fund the 250 no so there's a total Surplus so when the monthly financials and I'll do a presentation obviously in the regular board meeting so it's 500,000 like is all the funds together so even when I do that transfer of 250 it's still in that 500 so if you're asking for fund 10 there's a fund balance of 300,000 okay so um so the the 250 that you had originally planned and last year and this year was part of that 500,000 that was because you didn't spend it right so in actual you had excess of2 Bud um total excess
030would be 500,000 the 250 was budgeted but like you said because it just goes between funds it's it's like a wash out okay uh what and I'm uh the slide went by pretty quick what's the mill rate for this year 334 which is the same as last year sure to stand with the camera um and then how much uh how much is in the whole account um I don't have that number off the top of my head um at this time I don't know if I can our en rment is looking better so I don't know that we'll have that but at the time we were anticipating a decline so uh 133 13 somewhere that yeah what kind of cuts did you have to make this year for the um we didn't do any Cuts
031so if um we looked at when people resigned if we needed that position or not um based on current enrollments so um there was no staff cut it was just based on class sizes enrollments things like that so how many staff either retired or resigned um we had one retirement that we did replace um and then we had one resignation which was a part-time person that we did not fill um and then I guess like uh I I understand you know um the whole concept of this is a our vote on the budget is essentially a recommendation but I think I've expressed my concern to a couple differents as well as the administration I'd like to know when you presented that final budget in October where when was the decision made and by who that
032you wouldn't be taxing to the maximum Authority because everyone the majority overwhelming majority in the room board said yes when you present that final budget just to let you know we have given you the go-ahead to attach the maximum Authority and then that newsletter came out saying that you underl byy 200,000 so at that meeting where you presented the budget that was the final tax levy that you voted on where did that budget come from did you was it discussed in a board meeting because I didn't see any meetings that it was discussed was it discussed in a finance meeting was it discussed by board members behind closed doors was it something that you just decided to bring to the board and if that was the case did you also bring a budget at that
033same time that tax to the ma I feel by not following there's a lot of people in this room we're all giving up our Monday nights and some of us have babysitters not being for my kids are too old um but you know our I feel that our voice should have been noted and recognized and I feel that built a lot of lack of trust I can't speak for everyone but for me I'm still mad you know like we all voted this is what we said who made that decision how did it how did it happen talk me from through when we had that board meeting where we all voted to tax to the Max and when the board who can who can fill me in on what happened sure well here I'll go back
034so last year we did this in August um so the same information applies I don't have all the numbers that I need um sorry it's closer than I realized so between August and October this information comes in right I adjust the budget based on this information and at that time knowing that I had Esser funds and all of these things already that I had to spend down it presented an opportunity that I did not have to tax to the full Authority so did you clear that by the uh Treasurer at the time well we presented to the full board wouldn't that be a conversation between you and the treasurer and not something that you was not a resident decides on your own like well I didn't decide on my own um so we are talking
035budgets so when I talk to Administration and that's how we build the budget like we start internally I present a budget to the board and give them the information that we have like I'm doing right now for the community and the board again so and that and I totally understand that so at that October meeting did you have two budgets to present here's the one that I think is what we need but considering everyone incl said that tax to the max did you come prepared with the second budget or did you just come prepared with that one budget that you felt was all we need um well I presented the budget that balanced right but did you have two did you have well the board at that time could say to me and they have
036full full authority to do that if they want me to text to the full Authority they can say Amy you know what the community said we want to tax to the full Authority we want that extra 200,000 we'll have another special board meeting and we'll call so is that if the board wanted to follow what the community said there would have been another board meeting as opposed to right well that's that's yeah that's how sorry I was Treasurer at the time so I feel like I can speak to this um so when we talked about the board at the finance committee I don't think I tuned into the fact that it wasn't a tax to the max okay and I don't remember if it was in the finance committee meeting or in the October General
037meeting where that point was made I know Amy I watched the October meeting and did mention that this was not taxing to the m right and so I'd have to don't have the finance committee meetings videotaped or recorded so we'd have to take a look at notes and I could take a look at my notes that I took I just I don't remember if I clued into that we were presented with one budget um so I don't know how aware the rest of the board was at the time that there was that we weren't really taxing to The Mex and that there was another option so nobody nobody nobody took a beat and said oh this is not what the community and the board voted on like like that it doesn't seem like it was
038even a conscious decision it it was just like not even thought this all I can say is for myself is I didn't clue into that piece until afterwards so I'll take full blame for that part on myself that I didn't clue into that until after the fact um I think at the time afterwards it was brought to my attention Amy and I talked about it at a finance me meeting and she said her goal was to try and build a balanced B budget that was also being financially prudent and it was seen as a positive thing historically from other districts that she's worked at to not tax max if you don't have to being new to all of this um I you know I know more now than I did a year ago which is
039always a good thing um and now if we had the ability to tax Max where we didn't have to like this upcoming Year's budget that um Amy just presented I think I would Advocate more for it because now I know we can roll that extra over into the fund budget course else right for going have to go to referendum because the first question everyone ask what have you been doing to save up money for and as Treasurer that's my take on it and I'll take full blame for not asking more questions about it and it's part of the learning curve I can only speak for myself not for the rest of the board at the time so also my understanding with how School Finance works and uh so in the past if we did not
040Levy to the maximum amount allowed we were penalized right that they said well if you don't need that money this year then you don't need it next year and it affected our formula and how much we could Levy the next year and for a few years out so how has our budget been affected by not taxing to the well as you can see it hasn't been affected at all so I'm not sure where that comes from but that is not an impact for the future oh last question and then I'll let question sorry is um oh so given the way situation right this meeting it sounds like you guys are planning on taxing to the maximum Authority if the community voted that no we didn't want to tax to the max in October you could
041present a budget I was still taxing to the Max and you could do whatever you want regardless of what the community input was well that is as I showed in that one slide it is up to the board so the board at that time can decide what they want to do they can listen to the community from the group here or they can look at the budget and see what the need is of the district and decide it another way um the board always has the final decision with budget and tax lby uh can I ask the other board members that were on the board at that time so Chris and Tiffany were you fully aware that you were not paying attention to the 30 people that were in the room and decided not to
042tax the maximum Authority I can speak to that Amy made it very clear last year that the budget was presented to be balanced and that it wasn't to the full Authority and that there wasn't a need to do that at the time and I agreed with that I liked that and didn't feel the need to tax for the full auor and I I was looking for the minutes from last year's annual meeting and they're not on the website do you recall at the annual meeting how you voted my recollection was I think the voted in favor of taxing even though a preliminary you are correct it was a preliminary meeting I don't remember how I personally voted I think I went along with it at that time knowing that the full budget and the full
043picture would be presented after we received all the numbers how about you same thing and if I recall the October meeting where we approved the final Levy there was little to no commun here so I I don't understand why if you're this invested you would not come to that final meeting for that final vote because it was done in public I guess we our vote yeah that's only did right but it's finalized and the board has the final phas so what changed between your vote to do it and your vote not to can you tell me what what changed I'm asking you guys what changed for me it was being presented with the full facts what you get by that look on the screen K those words changed your mind these words are what you
044are presented with in September and then October September you get the final counts and then by October Amy can Pres the real numbers not projected right so that's what I'm asking what happened between the August meeting and October you talk about an actual September count was it higher was it lower what is it not that I don't that I don't remember okay so you don't right okay yeah how much did the budget change from what you presented at this meeting last year and then what you presented in October did you present the roughly the same budget like I I don't know the numbers for last year at this time sorry I don't have that in front of me so I can't speak to that um because the budget hearing should be about the Budget moving
045forward but I'm happy to answer the questions that I can but I don't have those numbers in front of me because that's not what I'm presenting I do just want to clarify I totally get what you were saying Stephanie about the October meeting but the one thing that I will note is that Community comment comes before the board takes up issues so because the community would not necessarily have known that it wasn't going to happen like I I think with Val and here been trying to say was that like they had no reason to think that they had no reason to speak because they didn't think that anything was changing and I totally and maybe it was in like the board documents and so people maybe just didn't notice the mill rate but I'm just
046trying to clarify that I think that there is a little bit of a like oh like this is what we thought was happening and so like because we wouldn't have had a chance really to talk about it after listening to the board discussion um I think a lot people don't think they would need to show up so going forward maybe is it Matt now are are you in so you could take what you have now and at each meeting as you're tweaking make that public um so that we do we're not hit right this a board document and a board doc that the public can access in October means nothing me it doesn't tell me what we're doing right well that is the required as you know um from being on the board that is
047the required form so I don't like it either because it doesn't tell or say much but that is the required budg budget publication and that is what's in the paper and that's what will be shared in October so unfortunately it's not great so basically come October I have to take this document and compare it to what's in the board packet and figure it out myself no because the way we present it we do try to highlight some of the changes but usually I focus on some of these pieces but Matt and I can absolutely work on a comparison because um no offense again against Amy but Matt is looking at different things and we've already had discussions on things that he wants to see differently than maybe Amy wanted to so Matt and I can
048absolutely work on that well I think the other thing too is that I feel very similar I feel like we have a missed opportunity where we have I'm looking at our our capital fund at 1.9 million for three buildings being in construction project management that's not super high to maintain Capital Improvements so I think there was a missed opportunity to maybe just take our balanced budget and take whatever would have been extra and put it in strategic planning but we've got strategic planning going on this year and I feel like knowing retroactively where some of the emotions are I think it's a a great learning opportunity for us as the community and paying attention to that October meeting and understanding what that budget looks like and then the same thing for the board to ask
049those questions to say hey we're changing this I understand we're I voted for this I didn't vote for this or whatever it is you know what is the opportunity um because I would really like to see it it sounded like I think I heard that your budget this year is based on taxing to the max yes tax if it's not approved the tax of the max then we're operating in a budget that that have to make cuts um well again it's the the board's the F yeah totally get that so if the board tells me in October they do not want to tax to the PO Authority I will have to go back and adjust the budget and represent at another time exactly yes okay so we're kind of boxed into it this year yes
050and do we have like a bucket of things that we know need attention in the way of this goes to building in sits right that that $200,000 right I remember last year making the joke like oh no we have too much money said no school ever right so to have the excess do we also have in mind if we do have a surplus to not look at it as unbalanced but rather funds that could go towards needs that we know that we have in to older buildings right and things of that nature so what we do as we're building the budget um so in fun we do have um some of those projects outlined so um some of the T things Tina spoke to like the parking lots the carpeting um the new gym floor
051those were all budgeted and approved by the board to be done in the general fund um so right now that Capital Improvement account um I call My Rainy Day funds so that we are building and just saving at this point and that truly is for the future for bigger projects right now I'm able to balance um our budget and get some of those projects done um like for this upcoming year I might have to do some roof work I have some more carpet to do there's other things that we know but um because of our financial standing I'm able to budget some of those um I'm more concerned of down the road when there's some bigger things that I won't be able to budget for that's when we would have to ask for the board
052to dig into that Capital Improvement I'll say we made an effort to track those things a little bit better and separately so if we do need to put a referendum at some point in the future we can say we fix these 10 things while operating at a budget that was or was not taxing to the full Authority but now we've got three new Ro need million and we got a million can't do it we need referendum so I think we've also talked at our last meeting about potentially tracking excuse me like we volunteer type work has been done to improve stuff where there may not even be a cost to the community obviously Jake's done a lot of that with landscape to the Future and things that a lot of people in this room but
053no I think we're so I think we're trying to keep better track of those things so a me in the future and I guess going back to something that said before being new to committee um I struggled sitting out there in years past kind of understanding how this all worked it's not even if you worked in a business just it's a different anal and how things how you're regulated for your accounts and things of that nature so I'd welcome any feedback on things that would be better for the community to hear to present you know I'm given a few minutes at every meeting to talk about the finance and you know I don't know what's interesting I I like get all sorts of stuff on numbers that's but there's stuff at a higher level that
054people would probably be interested in thatd be happy to report back in an easier format with that level of feedback and some people don't care some people do so and what I care about may be different than what the best majority of people well and just tying together what Matt said and what Val said I think the concern just for the rest of the board and the administration I think the concern of many people in this room is that last year we had an opportunity to sort of like Pennies on the dollars stock some money away and I think the arrowhead referendum weighs heavy on a lot of us because if that passes you know most of us in this room will see our taxes go up potentially you know like a$ thousand dollar a
055year which is a pretty big increase and so I am concerned for all of the feeder school districts that if the arrowhead referendum passes that there will be absolutely no appetite in the community for future referendums and so I think that that's really the concern many of us sitting here have is like we had an opportunity to like not outrageously over tax people but to tax what was approved by the community that chose to come to the meeting and could have socked away a little bit of extra money for you know whatever we know is going to be coming up and I'll just add to that the past three referendums that Harland Lakeside had failed so to to be like we can just go to referend is like good luck with that and I would
056even say because the fund balance is so healthy like I I would have opted to put all of the excess all of that 500,000 into fund 40 because are you guys are just short-term borrowing to beet the gap of right you're not we don't do that at that time which is why I didn't because um once money goes into the capital Improvement fund I can't touch it so knowing that after um taxes are are received in August I have no big payments coming in until January so that is a cash flow concern for me and I do a cash flow analysis so if I move all those funds to Capital Improvement there might come a time in December that I would have to short-term Barrow which I'm trying that to do and I would say
057if you look at other districts in our community they all short-term borrow so to short-term borrow it used to be when I was on the board we we we had to take out bonds we were so short come you know from January February or whatever so um so yeah I I would I would have advocated to put all of it in fund fory because you can always find Capital Improvement projects that need to be done and also dipping into your fund balance is not good either if I made to follow up on Bounce question because again even though I was treasurer for a year there's so much about all this I still don't understand there's nothing that's preventing us in the future though from tapping our fund balance to use it towards a capital project
058we shouldn't do that that's not recog and why why is that well fund balance you try to use for like a onetime thing um but like a one time roof I'm just asking slippery SL I mean Lake Country use their fun balance to budget their balance and budget their balance their budget thank you and like that they're they're in a world of hurt so it also affects your credit rating so like everything I was like do not touch rain that hard yes exactly there's no rain coming into the okay okay I had one other question um just looking at general fund 10 and then specifically expenditures under Support Services we are budgeted to spend about um $400,000 Less in support services this upcoming year than we did this past year and I was wondering what
059has changed or what did we remov from the budget or what are we not funding in those support Services sure so Support Services is a crazy catchall um so that includes um Administration it includes buildings and grounds it includes people Transportation um so the things that were in there um that came out are some of like our parking lots and things of that nature we did have a lot of improvements that we did um so we did the North Lot the Middle School lot um the gym floor carpet all those things so we had a very large Cal Improvement expense for last year because we had a healthy amount of money that we can spend last year because of vaster funds um so at this time I'm not proposing as many improvements for this upcoming
060year okay and I think Support Services I think you know like support services for our students not capital and it is some of that okay so we're not cutting out $600,000 from curriculum student services anything like that the 2000s because the 2000s does include people service to Services But it includes building and ground which is 253 which is more you want to know um 26700 is our people Transportation which is all still the same um but yes got it thank you so you just said something that got me thinking about our busing issue yes how is that potential expected increase reflect that are captured in the budget well for this year nothing's changing so there is no change for pupil Service uh for Pupil Transportation all the routes are running exactly as they were well
061I guess my thought is and I'm one of the families that got a letter to go I mean she would like to school or we would drive her in the winter and now she has the option to ride the bus so you're going to get an additional student on the bus or may need something additional which may increase your cost and you're getting reimbursed 15 bucks um that's not 100% correct so um if your student wanted to get on the bus and they were not on a bus route you would have to get your student to the closest bus route so as far as my Transportation costs go um I have 12 buses they're running no matter what so roughly the cost for me is 25 26,000 per route um it might be a little
062higher for this last year so no matter if there's one kid on that bus or 60 kids on that bus I paid the same amount so you don't think there's going to be a significant enough surge in the bus routes you have to need more buses no not at this time because we didn't change the routes well I'm just thinking from a capacity on the school bus where if the school bus normally had 30 kids it can only fit 40 and then 20 more gets to that route all of a sudden that school bus doesn't have enough no um so again more information than you guys want to know but um from our transport committee meetings um we had let's say just over 600 I don't remember the exact number it's like 650 that potentially
063could ride the bus last year I had about 300 kids actually getting on the bus so um even looking at that and when we did the pay to ride and let everybody know our numbers have not changed drastically so and we actually added some people some areas that weren't considered hazardous are now considered hazardous and we're still okay um so that is something that we'll be working on through this year to look at those costs but I will probably always have 12 buses running just because our district needs it so the cost ultimately is the same I'd rather have more kids on the bus because then per student it cost me less than having three kids on a bus for 25,000 yeah okay you you just don't think there's going to be enough demand for
064to add another bus no no because we had to get all that information to the bus company already so so I know what that number is so um no at this time I don't see an increase so all the routes are still the same like I have neighbors down the street for me who said they they have to pay for it now even though they didn't pay for it last year it's just based on those hazardous plans so we had the route is the same the route is the same but if they're paying for it then shouldn't that change the amount of money that the school district is paying it won't change the rent that we're paying to dman is that you're asking so um transportation last year it was 743 for people to pay
065to ride and we only had a handful um in looking at our hazardous plans we didn't have any submitted to the state so we basically decided to start over and look at all the areas that the community kind of had already and um we had the sheriff department come out look at those some were declared hazardous some were not but because we didn't want to upset the entire Community we kept the routes the same so if you were riding the bus and um you are now considered hazardous you don't have to pay if you are now like your neighbor um they have to pay 110 per student up to 330 per family so we actually reduce the cost for those who had been paying in the past um but again we're doing a full year
066of review and looking at safety as a whole and transportation okay thank you for verif yes so you just said I my comments later okay um so what you're saying is you evaluate the but you're not charging that this year that's just the future plan we're charging that this year so instead of doing the 743 which was the number they had been using in the past um we reduced that significantly because we knew there would be more pay toide families and we didn't want them to have to pay that cost um so we looked at other um school districts what they charge and then the board I apologize but I think they did it in March sometime in the spring they came up with the 110 with a Max of 330 so that if you
067have multiple kids you're not paying above and beyond we certainly didn't want to get back to that number I remember I was at that meeting when all the numers on phone it was Equity issue like kids but from the budget standpoint does it become a laun like is your 7:43 all these 330s the same that's why we're not seeing budget um it might be at the time when remember when I was building this budget I didn't know how many kids I was going to have paid aride versus so the budget might change slightly up or down based on those P PID to ride I'll know that by the end of August who's actually getting on the bus and who's paying and who qualifies for um hazardous or who is just two miles or more away
068and they would have been on the bus anyway and so that will be something for the third yes I appreciate that and thank you for watching through all the stuff I questions I think you said that I didn't catch it about the package and Cooperative program fund ier one Z I didn't talk about it because we just we don't have that so um so it's a mandatory listing yes um like I mentioned to Val this is a budget form that the state requires all school districts to do so unfortunately I can't change any of the language and things for that so that is just something that some school districts might have we just don't have [Music] it I just have one I question so a bunch of parents came together and donated to B to
069South year and they are still really really overflowing with bikes is there capacity to add another bike back sou for this year I would ask the principal but I don't see him present but we can certainly look into that because I know we were trying to figure out where a good location was to put those bikes for safety too um just so they're not going across um the drive-thru or what have you so but we will absolutely I'll write that down because I know we have a lot of kids right bikes I'm sorry I'm doing the all done from like when my kids are little are we all done right well thank you all right moving on the resol resolution a salaries of school board members um I had this print out for the chair
070but it's just a list of local the local salaries of current board members so I'm I'm I'm sorry only one but if you guys would like to take a look at it anyone it out um as it stands now uh all board members receive uh 2700 a year and the president receives 2,800 a year so that is what you guys will be voting on unless yeah n officer had a lower it's like 1100 or something like that well it's whatever they no but for this past year you said what it has what currently one change just said is that a non officer had a lower payment schedule and that last year was the first time that had been done is anyone interested in the range um so it ranges from Z at macville Maple Indian
071Hill and wossa all the way up to 6500 which is kosha UniFi but that kosha unify would be for a high school2 K they probably meet twice a month like out Arrowhead means twice mon um if you want comparables of nearby uh Kettle Marine which is a K12 is 4600 swallow gets 2500 um Stone bake 1500 um bur 850 um L country 1100 and those are the K8 so right smaller and size but I guess Martin is the next biggest school and what are the amounts now I'm sorry 20 27 and 28 okay 28 or the which I believe that it's been that way for yeah since you yeah but they can you can make motions right can I'd like to motion that school board member salary at $2,700 with school board president salary at
072$2,800 second okay who who second Charles how one you you motioned to salaries at 2700 for regular board members all board members all board members and the president 2800 yes thank you you can go okay um all in favor raise your hand for you good yeah okay all not in favor okay all right what was the final count 22 total 21 in favor okay motion passes for school board members to receive 2700 a year and president to receive 2,800 a year you know when you're ready I'm good okay than you good yep okay uh resolution B we're going to set the date for the 2025 annual meeting and budget hearing um September 15 2025 is the proposed date Amy can you speak to it being in September versus August this go around sure um as
073you may be aware teachers came back today so we were doing teacher orientations um professional development things of that nature I'm also hoping to have a little bit more information when I present in September so that it will be closer to what the actually sees in October um so that was just one of the reason or I guess two reasons um August is kind of crazy um with trying to welcome everybody back and then September I potentially have better information present to the community as a whole is I'm sure there's a reason why but it's gonna ask anyways why wouldn't we just have this meeting before the board votes in October yeah um they used to do that it's very confusing because the preliminary budget that the board approves is the one I have to
074present at the budget hearing so the first year I was here we did it all in October so I did a presentation and then I came back in the regular meeting and said please forget everything I told you here's what the budget really is so it's just it's kind of a conf I feel it's confusing potentially for Community as well as the board because I'm presenting two different budgets back to back what makes them difference um well because whatever the primary budget is that the board approves is the one that I have to do for the budget hearing um based on state law and then the October um the regular board meeting is the one with all the numbers and things that I already know so since the board has to approve the preliminary budget
075oh I see what you're saying it has to be approved like it has to be approved it has to be pre-approved before present it to you sense as the community and they can't approve the preliminary budget without the community weighing in well this is the preliminary budget yeah they did approve we've already we approved the preliminary budget back may yeah I agree with you we used to do it closer because then the information was more accurate with what uh what the budget would actually would be is there any rule I know somebody this is no um with the budget it does not have to have a second approval um the board is presented a budget and then they can ask questions they can ask me to change it they can or they can just approve
076it as is and then it's presented to the community so the proposed date is September 15th so this is something we all vote on as well so and it wouldn't be changed it could be changed right I mean so because if the community said we wanted it to be in October so it' be closer it could be in October right but this is something that the community votes on there is there any reason we wouldn't wait till after the third Friday countes um just it's just a lot of work for you right basically is what it comes down to I mean look the way I look at it like Quick Trip sets a budget for their year they don't know how much gas they're going to sell tomorrow right we we have a pretty good
077idea what funing is we're we're capped out at what we can earn I mean the movement from now to October is minimal not not last year not last year there were a lot of facts that changed well you have to remember last year was a state budget as well which is a two-year budget so we were going in not knowing what the governor was going to do this year I mean year two of a state budget I knew what the governor was giving us next year again I won't so so then we'd argue that maybe we should make it you know because next year is the B annual budget as well so it would be wiser to have it closer to October so we knew more of well that's another reason why I'm proposing September
078I mean if it were October we would still have to approve a budget in September which still would not have all the information so October would might make it seem like we're closer closer to it but there's still going to be an opportunity for this thing to change the only way it wouldn't change is if we had a two board meet two meetings in October so we all met as a board October 1st and then the next Monday on the 8th we had it and then that way it would be locked down we'd still be throwing a lot on Amy's plate a very short amount of time for you know what's a very small amount on a $18 million Budget moving around in my opinion and just out of curiosity are you in fulltime or
079part-time because I'm fulltime okay because in the past we had a part-time business manager so just to put it in perspective yes but you also have more responsibilities than business managers in the past yes a lot more if you guys didn't know she was actually promoted to the assistant superintendent oh so don't deserve it so she does have a lot more responsibility Madam chair I'd like to motion to approve of the annual budget and annual meeting hearing for September 15th 20 25 I'll second it any discussion we did it one week later it'd be after the third Friday right but would that cramp Amy too much Amy we were just following the board schedule that is usually the third Monday um we can absolutely do it a different time or adjust the board meeting if
080you want later to go inside because I'm doing the math right right that's the the 19th would be the third Friday yes exactly you're just proposing back the 22nd second okay well we have a motion on the floor so it needs to be voted on it was seconded I'll move to amend do we just want to vote on that and see if it passes and then okay all in favor hold on hold on just give me a second give me second Garrett are you making a motion to amend I did yes you just said you're making a motion to amend you didn't say what the amendment was he stated to September 22nd at 5:33 [Laughter] p.m. all second B at 5:33 p.m. yes who seconded me okay so we have a motion we have a
081motion FL to amend the primary motion okay all in favor all not in favor two how many four 20 so the motion on the floor currently is to approve of the annual meeting on September 22nd 2025 at 5:33 p.m. you need a second for that wait just we just voted to amend the original motion to that so now the open motion on the floor I'll state it again is to approve the annual meeting to be on September 22nd 2025 beginning at 5:33 p.m. I'll second there is no second this is discussion and then anyone if there's no discussion that the chair person calls for a vote discussion okay all in favor all that in favor I'm obing all right let me know when you're ready okay so motion passes to have the annual meeting for
0822025 uh September 22nd at 5:33 Grena did you get the numbers for them for the yes the no and 20 yes pardon 20 yes no one no you [Music] voted thank you okay yep I'm good all right uh resolution C our last thing to do um is adopt 2425 school year tax levy which is as I remind you already built into the budget based on the full Authority Madam chair I'll motion to approve the 2024 2025 school year tax levy as presented second discussion this isn't really an adoption of a tax levy though right because you can change it see correct okay so it's not really an adoption of a tax levy I think he that approved I did the motion was approved not okay you got the second yep Matt right yep okay all
083in favor 13 all not in favor all not in favor zero do you want to call for obain yeah one abstain one abstain yeah well don't they all get to abstain too because they're voting members oh yeah yeah oh yeah yeah I'm sorry yeah for those of you who are abstaining raise your hand please can you keep your hands up one more time please 11 I have 11 motion carries okay all right motion carries motion to adjourn the annual meeting 747 how about I'll second it I'm good all in favor hi need that count on that all right the annual meeting and budget hearing is adjourned [Applause] all right we're running behind here we're going to take a quick break before yeah we're going to take a five minute break between the meetings thanks so
084what I was gonna say is not that there was going to be any give a take people were confused that there's a room on here for comment it's all going to be public discussion anyway that's that's why there was anyway okay got it when I was trying to make [Music] sorry I totally forgot about the up [Music] thanks man have a good [Laughter] put these on so it's hot [Music] I [Laughter] I feel like I'm going to hit my head's there's no chance of me hitting my head I still feel like I don't [Music] did you start timer I I I'm just let but we should get get cracking oh I'm sorry to pick her up I want to Pi like [Music] yeah good it was do you have a jacket in your office or
085anything exactly okay I don't we can't really do much luck all right ready all right we're calling order at of Allegiance IED to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all pro is giving public notice public notice was given okay uh we've got everyone in person so we don't need to vote on Virtual participation so we are moving to public comments uh hello thank you um so uh this is one of those cases where in the past the board sometimes offered allowed for public comments after discussion before a decision was made and I kind of wish this was one of those times uh I just wanted to comment on the title n aspect of the agenda
086um I noticed that there's two different policies one that takes place before August 1st one that takes place after August 1st they look like their Neola policies and my understanding is that if you use their policies as outline they kind of back you in uh a lawsuit if there's a lawsuit unless they're tinkered with is that can you get to yeah all right so so I guess my my request would be that it looks like that that agenda item says discussion with possible decision so given the fact that the Supreme Court ruling and then also the seven circuits uh Court's decision in Wisconsin in regards to the matters of Title Nine um I'm kind of curious to see which direction the board goes so I'm kind of asking that you defer the actual decision for
087next month because I I would have opinions depending on what your discussion where you guys are l so it's fin only public thank you Darcy over there want me to spell it now I got uh so I have similar comments um because I was looking through the policies today and I was trying to figure out the differences and after looking through them um and then I think Ben probably sent me the article about Kenosha earlier and so I'm I would appreciate hearing the discussion and then us being able to then also comment on it once we hear your opinions about it as well um especially since things are fluid so um I would appreciate that as well that's it Neils uh I guess more broad we've talked about it in the past in some of
088these public comments but just about being able to hear for discussion not necessarily with Title 9 but with any bigger policy change decisions or just things like that in general hearing the board discussion gives a chance for the community to kind of weigh in knowing where the where the direction is going versus trying to guess what your discussion is about other than approving the policy so um I just I've said it in the past it'd be great and the forward just moving that down to the agenda so we have a chance to contribute to the conversation thank you thank you uh Ben first of all I don't understand why no one's using their three minutes oh my gosh only person has ever been cut off in this room I think but I'm not going to
089do that today uh so two things uh one uh as my as my wife Darcy mentioned um I did forward her some information um I'm a history and Civics teacher um but not in this District um so I know a little bit about this but also I feel like I can speak a little bit like as a teacher who works with students every day um and the issues that students might be going through I feel like the board has a chance to um extend some Grace and I feel like there would be a chance to be a little cute and say like okay if this gets overturned and that gets overturned we can do this thing instead I think it would be most prudent to just assume that that the current state of law under
090the seven uh seven circuit decision um that Val mentioned will stay in place and that way for the next year we don't have un certainty and we don't have to do extra revisions that we just use um pretending the current state of things is the way they would stay um nothing about the decision that could happen at the federal level um would prevent adoption of a rule compliant with the more protective uh to students um Rule and I think that it would just prevent doing more revisions and more back and forth um so that's what I would suggest on an efficiency standpoint besides is in my opinion in the interest of the students standpoint um separately my second issue um is I mentioned the buses I had all my notes before anyone else talked about
091bus the buses but there's a lot of discussion earlier in the year about being fair and uh finding a good Equitable rule um for the buses with 110 charge per student and 330 Max per family so that families with more children didn't have an undue burden um and one thing that I thought really echoed for that is the the good heart of the board and how the board was so considerate in weighing all the different parts um uh uh I don't know how to do this without saying a name I was really impressed with how Tiffany um was was very thoughtful and and picked a number that seemed both listening to everyone and still Fair towards the budget and the interest of the taxpayers um similarly I wanted to uh either ring a bell or
092bang a gavl whatever the right word is um for the idea which I brought up three consecutive school years now of having free school lunches for all students I know we just had a budget meeting and we don't have a huge Surplus but it seems like with the numbers we were looking at um that free school lunches for all students is literally Equitable everyone is the same and ensures whatever student situation is at home that they're getting one full meal and the real advantage to giving everyone a free school lunch is there's no Stigma it's not like oh the kids with like the red tickets Get It Free and the other kids are paying and all of it would be transparent because everyone gets a free school lunch um we were talking about the 250,000
093being put into the um general fund and being put towards a rainy day the entire lunch but Food Service budget was 260,000 so I don't know what the difference is between students who are currently eligible for preschool lunch versus the student population that isn't eligible but it's got to be a number that we could try to find I'm not talking breakfast and lunch just lunch to guarantee that kids are getting one full meal a day um so that's something for three years I've mentioned and I feel like I would love for our district to be able to find a way to do that just I think middle school kids should have that that was it thank you thank you that concludes public comments okay committee reports PPC okay we met on Wednesday August 12th and
094we really reviewed two different topics one was the theola policies that are in the packet for this evening and most of those again are templates so there are not ABC choices the only choices in there were fill in the blank as far as who would be the person in charge of something when Amy and I met and we talked with the administration over it most of our questions were also related to process implementation and not necessarily the policy itself so we didn't seem to have any issues with anything that we read everything seemed very normal and in line with our district and the people in it so our suggestion was to approve it there was only one section where we jointly agreed to make a word change from or to and and in that it
095was to include the superintendent on a particular report versus the building principle or we changed to and so I believe that was the only actual change other than filling the blank so our recommendation is to go through those and accept those and then the second thing we talked about was Title 9 that was brought up and it went in a little bit different direction then this evening because there there was a little bit different uh situation before Friday but we had met and we talked through it and we really believed that it should come to the board and that the whole Board needs to discuss it and that it's not something that the policy committee necessarily would want to say yes or no to we wanted to just bring it to the board and let
096the board do it Amy had suggested uh rightly that we review the policies as a just in case and have selections of if it was implemented these would be the choices that the policy committee would recommend unfortunately my week didn't allow for it and I was planning on doing it on the weekend and then given some of the other changes that happened prior to the weekend I didn't get to it Tina also reported on her wasda conference and the information she learned and the last thing is that the administration will be or is already created a 48 hour plan will be right we we have the 48 plan the yep so they're they are working on and already have completed a 48-h hour implementation plan for the new title 9 policies if the district decides
097to adhere to them so or if the the courts decide that it's law and it has to be enforced so there's a it's like a triage they ready to go within 48 hours to implement the new policies in adherence to it I I I guess I don't can I ask questions go ahead yeah I don't understand that piece so we we've got the Neola template what is this 48 hour I don't the 48 hour and they can probably explain a little better to me but it's more about implementing and rolling out the communication to the staff and feel free to take it from there yeah I when um going to the wasda conference which is the Wisconsin Association of school district excuse me administrators the advice from the legal teams and there were seven different
098units there and their recommendation was to if your board is a board that has stayed or tabled the title 9 policy to ensure that we knew at effect of August 1 what our 48h hour turnaround plan might be so what that looks like is we've already designated Amy as the um coordinator of Title 9 we already know what the staff would need to do in order to get certified or watch the video we have a means in which to get that to our staff through a portal that we already provide to our staff it's a a Google site that they currently watch all their mandatory videos on and they sign off on so that that's really the piece for us the policy piece is for for the board so that's so it's not a policy
099it's an education the 48 hour plan is an education the staff it's because we have to yes because we have to it's part of the process is training our staff so we have to get our staff if you decide tonight then tomorrow we would have to launch to our staff that they have 48 hours to complete the training if we if we voted which I don't know what we're going to do on the title if we voted to pass the Neola policies as written by Neola you guys would then have to go through some sort of training protocol fairly quickly that is correct you have put in place a training protocol if we don't pass this if we don't pass this they already we already have the policy from 20120 that is our title would
100cause you to enact that the 2020 policy is already in place so Title 9 was updated in 2020 and that's already in place in the district it's the new stipulations that came down that were handed out where you have all this disagreement on on the legality of it they have a plan that if the board tonight says we believe in it let's execute it we all approve within 48 Hours their staff will be trained and ready to go according to the new policy as adopted tonight by the board if that's what we choose if we if we punt it to September later date is there anything that would cause you to have to implement that plan because they said you should have it ready but if something were a complaint or something where happened that
101would not trigger this training just have to we'd have to deal with whatever is happening right and we know that even if it were to happen that um you know it happened in in a local area District that the 2020 policy would stand because it would stand in court okay in any kind of situation that we have currently okay I get it and that's it okay Matt Finance was you know pretty high level from just kind of a monthly standpoint we spent a lot of time going through the kind of annual presentation that that Amy presented we had the meeting just a week ago um Amy I thought you did a great job tonight I think sitting here last year to this year I know more educated on the process so maybe it made more
102sense to me this time but I do think you had some stuff laid out there nicely took some of the feedback we've given and and provided we talked about it's a bit of a delicate balance with that sort of thing she's kind of statutory has to provide certain things in certain formats and it's not always intuitive to people how that is and so there's kind of a balance of over and under sharing so I mean with that I'll reiterate what I said earlier if people if the community is looking for more from my little section here because I I kind of to say what happened in our last meeting then Amy kind of comes out and she presents the budget so it's a little I I never really know what to say here um if
103the community is looking for more please let Amy and I know because we are working together to try to just I won't say improve improve some of the reporting or at least make it more digestible for non-finance folks or for non people who are kind of versed in it so you know I'd welcome that level feedback so I you know I don't have anything sexy to report on the finance committee at this time other than you know thanks Amy for that presentation I thought it's changed some since we saw it it changed for the better um and so I think we're in good shape so I appreciate it okay okay consent to we've got the approval of employee Personnel report monthly voucher and purchasing card report uh Schoolboard meeting minutes from July 15th and the
104board Poli policies that Chris outlined just a bit ago I I just had additional questions related to Personnel report so I'd like to pull that from the consent agenda please okay all right well I'm going to make a motion to approve the consent agenda items a c d and e with employee Personnel report pulled out second that all in favor I I okay consent agenda approved give me just one sure please thank you now we can discuss it now or is that CH no we can discuss it now just a second I don't know when else we would discuss it if we don't discuss it now yeah we can put it on the next agenda no um so um Tina we had discussed this a little bit at PPC um and just wanted to follow
105up on it because specifically we had talked about at PPC that a couple of months ago we had a position open and we're planning to hire a new special education teacher but then we wanted to wait until our new director of pupil Services joined to determined whether or not we actually needed another special education teacher or not and at the PPC meeting we discussed that it was felt that another special ed teacher wasn't necessary but we were going to hire an aid instead um and that all of our special educ all of our special education students IEP minutes are going to be met that way um and as you know this is a topic that's near and dear to me so I've been perseverating on this over the past week and one of the things
106that crossed my mind is that the skill set in educational level and what what an eight can bring to a student versus a teacher are vastly different and we have fantastic eights right um but hiring an aid doesn't provide the same services to our students as hiring a teacher and so knowing that we had lost a teacher that we weren't going to replace I was hoping that um our P our director of pup services and admin and maybe even the board can Circle back around in a couple of months and make sure that we're still meeting all IEP minutes um and that we're happy with the fact that we replaced a teacher with an aid um because that's just something I worry about and then also thinking about things is just wondering whether or not
107we have enough flexibility in all three of our schools if we were to have an additional student or two come in with special ed requirements or by not hiring another teacher are we kind of maxed out on all levels because that happens not in frequently as I'm sure you know where we will have an additional student come in mid year who has needs and we need to have the flex ability to meet that so I don't know what your thoughts are on going back to that at a subsequent sure yeah I think said you know we're always reevaluating everything we're constantly in a fluid situation with that I mean we know that that students do come and go um we do know that we are evaluating and looking at processes on a regular basis looking
108at iaps looking at um um fbas looking at I mean we did a great day of training all morning this morning um so yeah absolutely those things are on our radar I think with the budget that was presented tonight you understand that that is at a deficit in enrollment and so it's a balanced budget right now right if we start to see some things change and we need extra staff or we need more assistance that way hopefully our budget will be able to support that you know so right now absolutely we're taking a look at look at different pieces we did Reduce by one section in 4k and that employee is going into special ad she's going to be doing Special aded now which is a position that was not previously what she was doing
109um so yeah we're always evaluating we're always looking at things and obviously our number one priority is the best what's in the best interest of our students so I just want to clarify so we have a prior 4K gen ed teacher who is now going to step into a special ed teaching role I'm not sure she is nope you're right you're not so we have a special ed 4K person she does Early Childhood okay um and then the second half of the day she would teach regular 4K okay this year she is going to do general what is it um four year 4K this year she's doing Special Ed all special ed she's a special ed certified teacher who also teaches 4K but the Gap we were trying to fill was at that South to
110Northshore level so she'll help us out at North Heartland North but the Gap that I'm worried about is at the higher level yep I'm fully aware thank you okay I just wanted to make sure I was understanding okay okay thank you um based on that discussion then I make a motion to approve the employee Personnel report as presented okay I'll second ITP discussion you good Chris yeah I'll catch you you want me to wait and vote just you second uh yeah like who seconded it I made yeah yep I'm C okay all in favor I okay personal report approved thanks for keeping up with me okay Tina yes good evening I apologize I am running a fever and not feeling super hot so if I'm over here Shing and seem a little bit off that's
111that's what's going on tonight um but I am excited to share with you um a little bit of vision um for the future of Heartland and um I think you probably um heard me talk and discuss in the past about this idea of a portrait of a graduate and who are we last year I brought to the board yes absolutely see um and the annual meeting the idea of keeping an eye on the future um as we took a year to kind of get to know and understand who we are as district and working with admin um throughout the course of the year as we continue to work to try to figure out how to build and develop a strategic plan I think it's really hard for us to as a as a district is
112an admin team as teachers to really know what our next steps are so um in the absence of that right now I kind of am chomping it the bit to share my vision for the future of our students at at Heartland Lakeside School District um coined um this is our story portrait of a graduate understanding that every story is unique this is our why it's to inspire the next generation of leaders Heartland Lakeside offers an opportunity for students to reflect on learning throughout the year analyze evidence of their growth build self-awareness of themselves as Learners strengthen relationships with their teachers and peers discuss their personal strengths and interests they make connections beyond the classroom to develop public speaking presentation and interview skills and to celebrate their successes that's what our Heartland lak side staff and
113administration strive to do habits of well-rounded success is setting up for lifelong learning our goal is to develop and grow confident communicators creative problem solvers critical thinkers collaborators versatile Risk Takers gold directed Brave and resilient individuals what does that mean we listen we learn we speak we write it's about sharing thoughts ideas and perspectives so that others can understand us and we can understand them being a communicator means we read to learn we listen to understand we speak to inform and motivate others we we write for distinct purposes and audiences and we use technology to explore research and exchange ideas as creative and critical thinkers we are creating unique solutions to challenges that arise and contribute to society by asking how can I make a difference creative and critical thinkers create through design build processes
114they problem solve and create unique solutions they apply learning and new in different ways they express thoughts and ideas meaningfully they evaluate ideas and information sources for validity relevance and impact and they use evidence to support their thinking Tina I don't know if you saw it but it said the projector was going to turn off in five minutes it can be longer than five minutes or is there a button no I'll go it'll be good thank you but I appreciate I'll go quick right a collaborator works together they listen and understand and they achieve a common goal working respectfully with others by honoring ing different viewpoints ideas and perspectives to achieve common goals as collaborate collaborators we respect other people's thinking we work together within a group to learn be productive and Achieve common goals
115we consider perspectives to include a variety of viewpoints and we give and receive helpful feedback to improve our work as a goal directed Brave and resilient individual we engage problem solve manage time and advocate for s making healthy choices when choosing friends managing time and setting goals gaining skills to successfully address challenges throughout their lifetime Heartland Lakeside graduate skills how from prek to 8th grade our goal is to build lifelong skill sets and strategies to cultivate the strongest graduates in our community not that I don't think being ranked really high is is not impressive if it is but it only measures literacy and math and attendance who are we what is our story that's what we're here to find out so one of the ways that we're going to do that is look at some
116at home supports some questions some guided questions now we're not telling parents how to parent that's not our job but if you can help us guide the communication what did you do that was creative today how did you help a person today what ideas did you share today because we often times go home at night at least in my house my kids were sitting around the table how was your day what do you get fine what happened nothing anything to share no anybody get in trouble oh yeah right then you get the low down right well that's that's all kind of just not real positive stuff right so we want to really focus our kids on on on the positive and trying to help them make good choices and and learn that way so we're
117also looking at partnering and connecting with our community and I talked a little bit about this during the annual meeting one of the things that I know this community has asked for and and um have provided me I believe with with some Grace in understanding that um we needed to get some processes put in place and some things taken care of at the district office um at the district level I think it's a great institution built on Sand and so I think needed to put some things that were a little bit more concrete into play we've been able to do that we've put the people in the right chairs and now it's time for us to build our community that means through Tina talks through community and family surveys um we do have a Heartland
118Lakeside app which is intuitive to the actual website that we have but it's so it's easier um to work through and then we're looking at community business engagements um what that might look like are things such as a ba5 which is a business after 5 where different host sites throughout our community get together with different stakeholders owners of businesses um things of that nature and we just learn to get to know one another when I look at what who we are and what we are we are engineering the stories of our children we start them in 4k and we build them and grow why story because we did a phenomenal job last year of approving an incredible project that is taking place at North Elementary it's unlike anything I have seen in my going into
119my 30th year of Education um Heather had a vision she had a thought and we saw it through and I'm proud of this community for doing that because it really truly is transforming literacy it is taking play at 48 months out of the womb we get our babies we get them landed in our our library and in previous years not that it was right or wrong it was a matter of let's get reading right away and we lose that whole imagination and that creative process which we just love or at least I do as an educator and also as a person of Fine Arts it it means the world to me so when when we talked this through and we brought it Forward um you're going to be just thrilled when you see that that
120beautiful beautiful location opened up it's it's really something special um again the 27th that allow locket North that's the ribbon cutting um but what that does for us is starting us off then at at that young age of creativity and teaching and taking that time to learn how to story tell and then it develops into our reading and our writing and and I I I really believe in all that I am that that's really going to just catapult that that whole that whole process we are taking um a a deeper look into bringing in we brought brought somebody in this year to um take on the role of centers and do some teaching and learning who has a theater background she is bilingual um there's just I mean it's great movement as you see us
121move forward in that in that realm um to to take us to that next level and that is where the foundation is so you get that established and it only grows from there the other pieces that you'll see are those transition years second grade to third grade it's hard and and it's hard in every every single school school district across the state that's probably one of the hardest years yes fifth to sixth grade is tough but that second to third grade is such a giant leap in academics um and so we're really really emphasizing how are we going to make that a a easier slide for us here at Heartland and what are we going to do and we're focusing on other things besides literacy and math it's important don't get me wrong but we
122need to make sure that we're we're keeping up with technology Michelle brought forward some some new um stem classes and programming that we're looking at I'd love to I'd love to take advantage of of our outdoor education opportunities that we have I had an incredible day walking down to that pond back behind South and that connects South and Northshore um incredible spaces down there incredible opportunities that this district has and and beautiful things that they're doing so I'm hopeful that as we continue to go forward into our strategic planning that we remember that every child has a story and that Heartland Lakeside story is to engineer the most Brave and resilient strongest students in our community thank you additionally within my report I'm going to hand this to the board if the board I'm just
123giving this to the board so they have a reference it was a doodle and basically what this is It's a calendar of all of the dates between now and may with all of the school board meetings our strategic based on your doodle responses it's your um uh workshop dates and times and then the Tina talks and the dates and times so I am sharing this with you to the board today and it will be public very soon I just wanted them to be able to see it so that we all know what that looks like um yeah I think that's that's what we have as far as the superintendent report is tonight does anybody have any questions on that any no thank great thank you um next on the agenda under my title is the
124Title Nine conversation okay is that on the floor it's on the floor Madam chair i' like to read the statement I proposed and follow it with a motion okay as members of the school board it is our responsibility to ensure that policies we Implement are legally sound and in the best interest of our students and Community given the current legal landscape there are significant uncertainties surrounding the proposed Title 9 changes by the Biden Administration the recent ruling by the Supreme Court last Friday has cast doubt on the legality of the changes currently there are seven Federal lawsuits filed including 26 different states forgiv if I'm off by one or if something got closed by by tonight but these laws these lawsuits underscore the potential mitigation risk we face if we were to implement a policy
125that might later be deemed illegal by the courts considering our district is specifically noted as a Ms for Liberty protected District it's obvious there is a growing resistance and increased legal challenge to the proposal so given these factors and the various legal opinions suggesting that a is prudent until the courts fully resolve these issues I believe it's in the best interest of our district to avoid a premature action that could expose us to unnecessary legal challenges and financial liabilities my motion forthcoming will be based on number one the recent Supreme Court ruling number two the inclusion as a protected District in the mobs for Liberty case injunction number three the ongoing Federal lawsuits number four the overall legal uncertainty number five the various legal opinions advising caution and six the significant litigation risks associated with
126implementing a potentially illegal policy therefore I move to table the proposed Title 9 policy changes until the courts have fully resolved the matter is that a motion yeah that is a motion uh I believe the same on second okay it's been seconded you want to propose it indefinitely not have I guess I mean this stuff could be in the courts for years like this stuff isn't just like a this isn't run down to small claims court and do this I mean as I understand it we're we're driven by the seven Court ruling that puts some responsibility on us to follow some of this um I guess if I read the the Neola policy as written well two things I think they made this in the comment is there really a risk for us being sued
127on a policy that's written by Neola I mean that was as I understood it that was one of the benefits of moving to Neola is they will indn indemnify us if we put in place a policy that somebody challenges so is there a real risk that if somebody files suit against us relating to this policy wouldn't we be indemnified um nod yes from T yeah I mean it is that is the thing right I mean but I think it yeah this is your decision TR really hard board I guess what are what are we concerned about with passing this policy what's what's the concern what's the harm to our district like what what is the concern if we don't go through and pass this I mean are we aren't we at just as much risk
128if we don't have a policy we have a policy we have a policy though we have the 2020 Title 9 policy which covers Us well it doesn't it doesn't Define sex discrimination right I mean that's the whole reason for the change it doesn't Define I'm no attorney it doesn't Define sex discrimination as a protected class is that it does they it's how sex is defined so it currently does Define sex discrimination but it does it by biology not by gender identity the new policy changes the definition of it which is one of the more difficultly interpreted parts that's one of the issues and then the second part at least for me personally was the redefinition then of harassment which could also it could also encumber or stumble upon somebody else's First Amendment rights for freedom
129of speech so if a child is brought up in a Christian household that believes on only biological sex if they inadvertently refer to someone else according to this uh it could be considered harassment it could be because of the gender identity definition I get that but I mean that's that can happen regardless we have a policy to address it the the policy I mean if if I as I read through the policy the policy is pretty benign it doesn't say we have to do anything it basically puts in place a process that if somebody raises their hand and says something happens we now have a process to deal with it and in fact I mean on page 19 of this in the supportive measures it says and I'm cutting out some some parts of it
130just to simplify it but it says for allegations of sex discrimination the district's provision of support measures does not require the district does not require the district to alter the alleged discrimin discriminatory conduct for the purpose of providing a supported measure the title 9 coordinator shall determine an appropriate supportive measures on a caseby Case basis so it doesn't say we have to do like somebody raises their hand and says there's a a gender identity issue or things of that nature this policy doesn't tell us what we have to do it puts in place a process to run it through a system to deal with it on a caseby casee basis it doesn't say that every boy that raises his hand and says I I identify as a girl that we have to let them play
131girl Sports we have to let them use a girls bathroom or you know whatever the concern is it just puts a process at least as I read it it just puts a process in place to deal with it and it says it's to be addressed on a caseby casee basis so I don't know just this is this whole policy seems a bit benign it seems strange for me to we're rushing through like putting in all of these Neola policies without doing a full review because we're concerned about certain things and then this one which is kind of like the hot top hot button Topic in which our attorney says that regardless of what just happened at the Supreme Court as I understand the Supreme Court basically has just thrown it back to the state courts
132state court has ruled the gender identity as a protected class and people can feel how they will they do on that this doesn't say what we have to do if somebody raises their hand on it it basically puts in a place a process for it and I imagine if it's a very difficult case our Title 9 coordinator is going to talk to attorneys and figure out which way the winds blowing at that point in time so I don't know why we table something I me we rushed through a policy last month to deal with people who didn't want to go to the lunar eclipse right we got a policy in place because of that now we've got this which is on every news station is a big thing we've got a policy written very benign
133that puts a process in place that also indemnifies for us if somebody raised their hand and say that policy is terrible I'm going to sue you guys we can turn it over toola and the policy doesn't tell us what we have to do we just run it through our Title 9 coordinator so we're not making a call that says you know and this stuff in my mind none of it's black and white I mean there are cases that you know I don't know the science behind all this stuff and that's what it's all dealt with on a caseby casee basis so I don't feel like passing this we're taking a stand one way or another on some of these issues you're basically just putting a process in place to address those issues because I guess
134absent this we don't have something about a gender identity because that's not in our current policy so I would be fine to table this to next month seem some of the community wanted to have some input and I think it's it's helpful to hear their input because this impacts everybody um so those are my opinions right now or my thoughts I disagree um I've spoken directly with legal and the weit and see approach is what's recommended for us until the injunctions are lifted I didn't see that recommendation from our Council we pay councel for for our school I didn't see it that was not the the email that we got forwarded that that was not a recommendation from our Council well I can I can forward it now I'm waiting for you to be that
135was a recommendation made after Friday okay happens with the Supreme Court decision what's the what's the concern with putting this what do we what do we what are we afraid is going to happen if we put this in place what what's what's the concern right now You' got something that's undetermined everywhere it's in this different areas and what we're trying to figure out was where it sits we are currently covered by a policy which is why rushing to throw this one in with while it's still being tossed around in courts I think is um but kicking down the road makes the most sense than trying to push it through um I I I agree there's some things that streamline processes in there I think we've talk that those actually would help us down the road
136right we streamline less people less money we're spending in those areas if it happens um but the uncertainty with those things uh and just the recent things just waiting till the waters cool down before the policy through we're talking about it again pushing it through not deciding on a policy is making a decision not to put this in place and so if we are protected by Neola we have one in place this is adding a provision to what's on there with this new policy what I guess what other policies as we are going through these have we decided to not put in place any the old policy and hold it back out of all the series which which other policies have we decided to do that on we'd have to go back and look I
137don't know I think there was one or two that didn't apply to us there was one in this most recent review at PPC that dealt with early graduation so we said it doesn't pertain because we don't graduate students because we only go up to e8th grade that's the only time only one I can think of in all the policies that we've reviewed so far where we said it did not apply and so we pulled it right so I mean if a lawsuit comes up somebody says okay you Heartland Lakeside passed every single applicable Neola policy except this one this specifically puts a process in place to deal with this issue you decided not to implement it that story carries more risk for our district than putting in a place a policy that we are indentified
138for and a policy which is really just process it says we will deal with it on a caseby Case basis and figure out if it's if it has merits are there things we should do to address the situation so it just it doesn't make sense for me that we are like I said we rushing through putting all these policies in place because we are concerned that we are Exposed on something and then we have this one policy which basically says so and so's in charge of these things and they follow a process when these things come up that's really all the policy says doesn't say we have to do anything other than address the issue address the complaint and look into it similar to somebody raising their hand and saying I don't want to look
139at the lunar eclipse we just put a policy in place that we're going to do all this stuff to appease them but somebody rais their hand and says I have a gender identity issue and I don't like what you're teaching in this class or I don't you know whatever it is we don't have a policy for that like it doesn't make sense to me we we consciously decided we're going to table this until the Supreme Court rules on it or whoever which could be 5 years from now these court cases take forever I'm teed up as a testifying expert on a covid-19 business Interruption case no idea when we're going to be testifying by the time it happens I'm not going to remember exactly the fact specific to my client for their financial impact back
140to co I'm have to go relearn it all right something this big is going to go through the courts and it's going to get kicked back and to just table this indefinitely just seems a little negligent given we have a policy that's going to indemnify us that basically just puts a process in place to address what was the order you used it wasn't wasn't indefinitely it was not indefinitely the motion on the table is to is that aent defitely to a motion to table the proposed Title 9 policy changes until the courts have fully resolved the matter that I guess what does that mean right I mean Wisconsin could run it up the flag pole here in the state supreme court could rule something but so is that resolved because we could still appeal it
141to the Supreme Court I mean that you know there's some indefinite level of and there's nothing to say that a person couldn't propose to the chairman to bring it back to a vote later good but as of now it would be the decision for now would be to make it until it's fully resolved and again to answer some of your things at least from my perspective nothing changed from what I read of the policy example you gave of some of the others none of them are in federal court right now being challenged so while there may be indemnification to the cost there is still risk of other costs to the districts uh we're we're taking our eye off the future and we're dealing with something that's not for kids we dealing with potential litigation this
142one has the potential to be illegal whereas the lunar eclipse one I don't think so uh you also open the door and run the risk Case by case or not of having a boy who identifies as a girl being in a girl's locker room and I have both boy and girl and I prefer for her not to see male gen Alia regardless of what the male genitalia thinks until she's 35 probably not at Middle School there's nothing in here that says we got to start letting boys run around the girls locker room I mean basically says we have a process if somebody wants to do a process of how to deal with it correct yeah but no but there's there's no remedy in here I mean there's no like laying out that if if x
143there's no there's no if then chart you know if this if this happens you guys have to do this this is just putting a process in place I just don't know why we're scared to put a process in place to to address it I guess what's what's our what's our process now if somebody raises their hand and and comes up with some of these we've got the title nine that we fall back on what's that title the current Title Nine from 2020 which would cover most of that there's still a process to deal with it it's not as clean as some of those other portions there's a few more things you have to get involved in but there's still a process to handle those it's it's just too complicated it it it's so gray I
144don't feel comfortable even putting processes in place because it's so gray I don't know if we have that approved where that would take us that may take us to somewhere I I don't approve of look I don't I don't approve of boys that run around girls locker rooms either just to be clear I don't think I think this policy grants Grant employees the rights to do all that sort of stuff I think it's the stepping stone to doing just [Applause] that um May I okay so going over the concerns about this being legal or not legal um in the email that we received from Neola um at the beginning of this that was part of their June 2024 overview and comments about this um granted that was before before some of the local cases came
145out but they specifically said on their special updates on Title 9 that the new regulations carry the full force and effect of law so whether or not there's other court cases going on challenging it it is still law as of now we also received an email um because of a a question that was asked about how the ruling on the moms for Liberty affected us and the written response back from our own District legal council said that the specific injunction that included the moms for Liberty Group was an injunction that prohibited the Department of Education from enforcing the regulations and new policy it was not an injunction against individual school districts against enacting it and in that same so in other words that's a mute point um the other thing that our lawyer came back
146and said is not only is that a m mute point but as Matt referenced based on a 2017 decision in the 7th Circle Court of Appeals that involved the school district of Kenosha against a child that brought up a complaint of discrimination um that ruling back in 2017 um said that gender identity was protected under Title 9 and under this uh 13th con uh 14th Amendment to the Constitution and um Boardman and Clark said that the district must comply with such rulings even in the absence of the regulations and in the email we got for policy updates we got from Neola they also said that in part on base of that ruling they have always included gender identity and all of their guidelines to districts so I've been trying to find the exact wording and
147what we're all referring to is the old policy which is 2266 but I can't specifically find in there where they say that it does indeed cover gender identity but that's the way Neola has always interpreted that policy um regarding the Supreme Court ruling I looked that up online and read through just some of the reporting on it and what they said there in terms of the Supreme Court ruling is what that was is the Supreme Court rejected a request by the White House to allow temporary um to allow states to enforce sorry I'm a little this is also near and dear to my heart um that's the Supreme Court ruling rejected a White House request to temporarily enforce the rule in the number of states that were challenging it in court so it's injunct so
148the Supreme Court told the White House you can't proceed while the court cases are outlining and it kicked it back to the lower courts it has no influence on anything going on in the state of Wisconsin right now um so that shouldn't be an issue thinking through things if we don't proceed with it at some point there's going to be consequences so if and when the board of education is able to enforce this this okay then all of our fer federal funds are at risk so for this upcoming um fiscal year it's only $250,000 but that's still a quarter of a million dollars last year it would have been $1.1 million and when the federal government or any government entity comes back at you for funds that they gave you and they want back I
149would anticipate they're going to add interest onto that even if I think somebody said at the last school board meeting oh you don't need to worry about that the department of Ved is now just dealing with things from 2000 no matter when they get around to dealing with it um it's going to have significant financial implications to the district if we don't put this into place and I don't think it is prudent for us as current board members um to lead a future board to have to deal with that economic impact um the other thing is um is I would share with Matt that I don't find anything in here that's controversial this I understand the concerns about locker rooms and sports teams but there's nothing in this policy that has anything to do about
150sports teams and Neola specifically called that out they said that that if that comes that's anticipated down the road months from now um and when I look at this and I look at voting on something and instituting something and there's the potential for legal risk right so there's potential of legal risk if we do approve it um and there's a potential legal risk if we don't approve it right the potential legal risk if we do approve it is I'd much rather um support a lawsuit because we followed the law and the law of the land right now no matter until all these core battles are fought out the law of the land is the new Title Nine and I'd much rather have the school district be sued and have to support following the law that
151be sued because we did not follow the law and then we're having to justify it because my concern is is if we don't follow the law and we don't Institute the new title 9 or which is 2264 and rely on 2 266 niola still says they include gender identity as part of that and they've always written their policies that way um so I have big concerns about tbling this in indefinitely I was hoping we could make a decision tonight um because I think it's important enough I want to make sure that all of our students are covered and protected walking down that hallway to the presentation room tonight we have all sorts of signs up about equity and inclusion and kindness and I think not offering all of our students equal protection against discrimination is
152not living up to the student the standards we set for our students in our district we are not being kind we are not being respectful to all um but in the interest of the comments that were raised by the public tonight um I think I would feel much more comfortable bringing it back for a full vote next month after the public has a chance to comment on it um but I am strongly against indefinitely tbling this because I think the arguments for tbling it are weak and not supported by the law and I think it would be fair to all board members to have the statement from the legal team rather than just to the board president when we're discussing something that's significant like the other email that came out in answer to the other
153questions that's fine anybody else any more discussion okay so we have a motion on the table Madam chair yes I'd like to request a roll call Bo okay let me know when you're ready I'm ready okay do we need actually can you restate the motion please the motion on the table is motion by Chris adid to table the proposed Title 9 policy changes until the courts have fully resolved the matter Chris heglin seconded okay all in favor I I point of order I called for a roll call oh I'm sorry you're right I'm sorry that's okay Chris yes no Tiffany yes Amy no yes okay motion passes okay all right moving on to the assistant superintendent report for monthly Finance yes it's me again let this up um so July obviously is very early in
154the school year for financials but um on page one you do see cash in the bank um we were sitting over um just over 5 million as of the end of July um as I mentioned earlier we will get our last tax payment um this month so um that will increase again uh for the uh upcoming month uh when you look at the July statement um there's not a lot to report um obviously we have summer school and our 12mth staff in um on these financials our teachers are paid out at the end of June so they do not have salaries in July or August August um so when you compare to this time last year we're right in line where um approximately we were at this time uh fund 21 again that's our donations
155and um that come in uh so that does not balance fun 27 is our special ad uh we have limited staff here at this time so um you see that that cost is pretty low but it is balanced because we do have to keep that balance to do a small transfer um fun 46 there's no activity at this time um fun 50 um I'm assuming that little bit a month money in there was a a lunch deposit um you'll see that grow over the next month as well uh fun 81 that is our Child Care Program um they do have activity through the summer so you will see um some Revenue expenses um but she is at a surplus at this time so what you say she's at what I didn't hear you I'm sorry
156um and I took my mic off I apologize um she is running a small surf CL at this time Sur okay thank you sorry I just didn't hear it um so that looks good as well at this time so overall it looks like we're in the negative but it's just because we haven't received a lot of our um Revenue yet for the school year um are there any questions on the July monthly financials okay Amy the only question I had sure is I why we don't have any numbers in there under the 2425 revised budget when I look back at last August's um Finance report we had numbers in there so we could see how our expenditures or our income compared to what was budgeted in the percentage col column I was just wondering why
157we didn't have that information in there this August I have just not had a chance to import line by line that's fair but you just said a few other things things on your plate okay got it but it will be by next time okay okay thank you m any other questions okay thank you okay uh future board or Committee Action or discussion items I have one and I've brought it up previously and I realize we have a lot on our plate right now with strategic plan and whatnot but it I feel it kind of goes with some of the wellness stuff that I would like to explore for the Str strategic plan is the school lunch situation to clarify do you mean in terms of free lunches or do you mean in terms of completely
158like Global like in general we can explore that I I don't think the food we serve is healthy in the least bit the kids are coming in and eating fro loops and poptarts which are completely toxic um and we wonder why kids have behavioral issues and they're ingesting all these dyes and everything else and living off of sugar like there's there's an opportunity here I think to be pretty Innovative and maybe be leaders in this um because I it's I think it's important to the overall Wellness of the student and I think it will affect their performance but I I just I'm having a hard hard time I've been trying to research it and I'm having a hard time finding information on it in terms of what's offered to our students the nutritional content just
159in terms of contracts who who's available for them how Works into free and reduce things like that so okay well Tina did share that she wants to help get strong students so I guess that fits in with it we should look at that part of it I had a anybody else have a couple other suggestions I did have one actually yeah uh so given all of the conversation with Title 9 there was at the last uh wasby conference I was at there was discussion with some of the districts on a resolution that's being put forth by New London I'm going to read it so the public can have it and hear it but I'm going to pass one out to each of you as well well and the reason that I'm bringing it up and
160asking that it might be considered for the September meeting is that it goes to the wasby resolutions and the wasby team on whether or not they support lobbying for the lawmakers to support this type of resolution uh their resolution reads Madam chair do I have the permission to read it for the public uh so that they know what I'm requesting yes thank you just no discussion guys no discussion no I just visibility to It New London's resolution to protect Title 9 in K through 12 public education and save women's sports resolution reads whereas the participation of biological males in female teams in K12 educated has caused a large perception across the country of unfairness in female sports competition whereas Title 9 passed in 1972 by a large majority and signed into law was enacted to
161create a more equality of opportunity for girls and women whereas the participation of biological males and female sports identifying as females has caused many female athletes to be pushed out of higher placements for awards and qualifications whereas many states in the United States of America have enacted legislation to protect women's sports by borring biological males from playing on all female teams be it resolved that the Wisconsin Association of school boards supports legislation for our state government to prevent biological males from competing in all female sports okay so do you want to just for the new guys do you want to explain the like the resolution stuff that's coming for September uh sure so what ends up happening is proposals are submitted to wasby the Wisconsin Association for school of school boards to be considered from
162districts and if adopted by the Wisconsin Association of school boards they then form their Lobby group to work with the state legislators to enact their proposals into law so it's school districts proposing to wasby to say hey we believe this should be a law can you help advocate for us to the state lawmakers to get it enacted as law and so resolutions are submitted to them they filter through their Lobby groups Cho they choose the ones that are U selected by the wasby delegates and then they present those to the state legislation and the the delegate which is Amy will at the State Convention to to vote January to vote for those or not vote so that's what he's asking to put on for the next agenda he's at this isn't discuss he's asking us
163to basically raise our hand and say yes we want you to do this basically get on the list of people that are supporting thisas what it is right he wants to get it on the agenda for us to discuss if we as a board want to support the resolution correct what does it mean if we support it it means when I go to the wasby convention in January and I'm there to present the board's opinion on any yeah okay so it doesn't mean it's getting passed or anything like that it just means our board is going to be supporting it so okay anything else did you okay okay I had um a couple um one was um update on students fees and lunch balances from the end of last Academic Year um I know that
164that was something we've been working on through finance and just wondering where we wound up at the end of the of the year on that um um as I mentioned during the Personnel report a followup later on in the fall after we've had the first couple months under our belt to see how we're doing um since um just to make sure we're meeting all of the we're being compliant with all of our IEP minutes um third issue um is I know we're all hopeful we're going to have an increase in numbers for open enrollment in um I always worried about class sizes as well and so hopefully once we have that um third Friday in September number of students we can just kind of get data back on what our actual class sizes are and
165then at some point maybe later on in the fall when things have settle down a little bit more about the start of the school year as I'd really like to take a look at like the 10year trend of of our district to see what our class sizes have been um and I choose 10 years rather than five because five years we're going to have variance from um Co um but just to get a sense because we always want to be cognizant of that and I know the admin is but also that's part of the reasons why fam's open enroll in or out okay um so those are my three hey I'm so sorry I typing to try to catch up and I missed your first two just give me a bullet or something for followup
166on outstand ing student fees and ledge fees from the end of last Academic Year because we still had an outstanding balance of like 35,000 I think the last time I remember us discussing that so just wanted to wrap up on that thank you and then the second one was just a follow up on what I brought up during um um when I pulled out the Personnel report just since we didn't hire another special ed teacher just making sure that we get a report back and say like two to three months as to how we're doing in terms of IEP compliance okay thank you anybody else okay uh let's go to Future meetings uh PPC give your Mondays and Fridays except Yes except remember I'm going to be down those first two weeks of September because
167my sister surgery um so I'll be in the West Coast time zone which is two hours behind us so in morning meeting I have apologize is not going to work cuz I'm not going to be up at 4:05 a.m. to discuss PPC with you now her surgeries on the 5th um you know so the week after that if you wanted to hold one I can virtually tag in as long as we can get that setup done I'll have a laptop with me and all of that are you ready for the date Friday the 13th Friday the 13th oh I like that can I wear a costume I going to do it again Friday okay Friday the 13th what time you thinking I can be open on that day I can make it work rest of
168the teams okay um so you're open I can be open so if we did um 1:00 here that would be 11:00 there yeah we can do that or do you want to push it more towards the end or the beginning of the day for your work schedule okay take a lunch at that time yeah so 1:00 here Friday the 13th Friday the 13th we'll do a virtual right for you yeah okay 9:13 at 1:00 here okay put that in my phone now before I forget okay Finance CU can you do 9:00 a.m. on the 9th yeah some money dang that was easy efficient I don't want the we theth September 9th Monday September 9th what time 9:00 A.M thank you for you do that okay um we have the welcome back staff breakfast Tuesday August
16920th uh North Library ribbon cutting August 27th at 11: um obviously board members you are all invited to those things as you know the notices are going out automatically with that there may be a quorum so you don't need to RSVP um and then Schoolboard meeting Monday September 16th 6:30 is that good for everybody is there anything before September 9th strategic plan Workshop that yes September 9th strategic body work and Tina if we could please have that set up for virtual attendance because I'll be up in Canada what time is that I'm looking at the calendar 5 to 7 thank you it's in here you tell him a little short temper let me know when you're ready okay that concludes our meeting we need to roll call into Clos Adam chair I'd like a motion
170to go into Clos session on the matter set forth pursu to State statutes I'll second it okay Chris yes yes yes Amy yes Chris yes just out of curiosity and obviously I haven't been a one time after the annual meeting we always had to read the minutes out loud and approve them at the annual meeting they couldn't be approved until the next annual meeting so I'm not sure I reached out to Boardman and Clark on that in fact I gave both of our agendas for this evening just to ensure that we were within the law and his recommendation was not to do that because we have two new board members and there would be no way to verify whether or not that was accurate with those two I can read it oh no I mean
171like like after the annual meeting that happened tonight we usually took a little five minute break put together the minutes and then it was read at the meeting and then vot it up so yeah yeah there otherwise when are when are how and when are the minutes going to be posted for the annual meeting because they have to be approved before they're posted right they don't so um you do not have to do a reading and approval of the annual meeting minutes um this year's group of electors is different than last year's group what would happen if someone challenged the accuracy yeah but that was for last year's minutes please wait I am continuing on thank you um the clerk was authorized to take the minutes there is no requirement that the elector subsequently approve
172them that evening plus if you want to get Tech technical the vote to approve the minutes would need to be included in the minutes along with the motion um easiest just to eliminate it that's directly from Brian I don't know if you want to read it no no I so when would they get published then as soon as we get them together oh so they'll be published they just there's no need to there no to they'll be not necessary and then last year's minutes uh do you I can do a that' be great thank you yep all right thanks there was also cake last year I don't see any but maybe it's clo eating cake enjoy the cake you had the sign up sheet for that Ben everybody microphones off we're going into close before
173you forget really fast do anyone else