001Are we back? Call to order this duly voted meeting of the school district of Jefferson Board of Education. We will start off with the pledge of allegiance and the flag is in the background. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Mr. Roll, please. Mr. Mrs. Fox, Mr. There you go. Here first going to be our recognitions. Uh we do want to recognize board member Miss Fox for uh having been serving on the board for three years now. So, thank you very much for your time and dedication to the district to the students here. Also want to recognize uh director of business business services, Mr. Bant uh is being named the 2027
002Wisconsin George Gray New School business manager of the year. So that uh he's also going to be recognized at the education convention come January. But that's quite an accomplishment there. So congratulations Next up, we do have the consent agenda. Consent agenda this month consists of meetings from our last or minutes from our last meeting. Uh presentation of claims and accounts and one resignation there. Any of these items could be separated out and voted on separately or should be taken as hold. Is there a motion to approve the consent agenda as presented? So move it. Second. Any further questions? All in favor of the motion say I. I. I. Oppose say nay. Motion passes. Next we'll jump into public comment. Is there anybody here to provide public comment or how want to address the board? Okay,
003if you'll step forward, microphone's right over here. Just let us know your name and who you're here to represent and go for it. My name is Michelle Brown. I'm a food service worker along with all those ladies back there and our question is they're talking about getting a company and for those food service and we're wondering about how that works and how much it costs if it's efficient for us to have it what changes you're going to be making and we're just curious to know what you guys think about it. Perfect. That's actually a topic that is on the agenda so we will be going over that. the public comment period. It isn't a question answer type of session with the board. Um it's an opportunity for you to express your concerns. We're not allowed
004to vote on anything specific unless it's on the agenda. Fortunately, that topic is on the agenda. So, we will be getting to that here soon. Okay. Any other questions or concerns? Okay. Thank you. Any other public anybody anybody else here for public comment? See anybody jump up for that microphone? We can go into reports. First report is going to be superintendent. Dr. Curtis and uh to start she did it so stealthily but we did we have a nice gift for Lisa for her terms of service on the board echo what President said earlier uh with our gratitude for your service uh starting out with a new law I want to so this is really early so a lot is going to happen with this but it's new law it's actually a pure of laws uh
005it's called Wisconsin Act 88 and then 89 uh goes with that. It is a law that defines grooming in Wisconsin. Uh there was a legal definition of that term. In the past, there were other laws that did apply in those instances, but now there's a legal definition of grooming. Uh so how does it impact schools? Uh the biggest thing is by September 1st, we need to make sure that we have a policy in in place that addresses a range of consequences for violations. They are approving as a felony. There's different levels of a felony uh charges that will be could be brought against someone that was uh accused and found convicted of grooming. Um so this these are all things that Neola will help us with as a district. So, it is a little bit
006of an uncharted territory right now as we see how this plays out. Uh, I'm actually going to be meeting on this Friday uh with a law firm that we do some consulting with and one of the things on the agenda is act 88 and 89. So, this is a new law. One of the big things will be communications. So, as you can imagine, when um situations like this have happened in the past, a lot of times it started with communications over phone. So, we'll have to make sure that we develop a real firm set of what is allowed uh for communications. I can think of athletics as a big one just because you're trying to coordinate things with um with your your students and everything else. my eight-year-old is in um soccer for the recck
007department and the coach just texts all the parents. Well, that's fine. Just texting all the parents, right? When we're talking about students, that's not going to be okay. And we will actually then as a the board I should say, not we, but we the district will put together a policy that will talk about what is acceptable, what's not. Thankfully for us as it's being rolled out, we have something called my powerhub which will allow for a communication that could be tracked and stored and uh monitored uh for those girls. So lots more to come. Uh you'll see things in the paper in the news about 88. We'll keep you a breast as that moves forward. Uh so April 7th election results, you're aware of this. Uh so Amy Hudson and Natt Felt here received the
008top two number of votes. Again I want to thank all three candidates uh for running for election. Um and uh we reached out to Dr. Hson with the next steps. We did onboarding last um Friday. She's set to join us at the board meeting on April 27th. Uh parent and staff survey update. So this is something we started um over a year ago. The surveys are scheduled to be sent via email on April 15. And the purpose of the survey is to gather feedback on school experiences and uh then how that aligns with our strategic plan. So we'll have all of the results by early late May, early June. We'll be able to talk about those as a board in June. And then the annual um I want to I want to stress this too.
009School Perceptions is who we partner with. um they do a nice job of uh compiling all the data and the uh anonymous statute of those responses and then uh annual board walkthrough. We'll do that on April 25th. We'll start at west and then move our way east uh going to the middle school, the high school east and then Sullivan. You can join us for all or just part of it. We certainly can carpool and I'll send out a Google um calendar invite so you can you can tell us what you're interested in. You you can show up for whatever. Uh it is a it is an open meeting. It is publicized for that date. Uh so we're hoping we get a good board participation on April 25th. Lots of good stuff to show off and
010a few projects that we're looking at you hear about tonight uh that we can talk about as well. And then finally in the Keane family complex update, there are stakes out there, no ground broken yet, but I did include in in public materials a community connections press release that we put together and we sent to the media. They have not seen that in published yet. Um so we'll give them a nudge once Brown ground is broken to make sure that we really stress the fact that this was an report. Thank you. Um, a little out of order here. Miss Pebble, are you ready? Yeah, I'm ready. Perfect. So, for our IT director report, All right. So, my board report starts out all the same. I'm going to kind of skip through a few slides here.
011Um, you've all see this. It's pretty standard for who I am. Um, our department hasn't changed in four years. and then all of the responsibilities. It's two pages and pretty soon I'm sure we'll go on to a third page on what we do for it um as things grow. So we'll start with the technology refresh. Um so this is something we do every year fifth and nth grade Chromebooks. Um that is going to um they last for four years. Fifth grade takes them to middle school. They last they're there. The Chromebooks are good for four years. Um that's just due to the tra how much they travel, move around. Um uh the one catch with the Chromebooks this year is my quotes are uh for me to get a quote, they're only good for like
01210 15 days and the cost has gone up at least 10% for a Chromebook. Um some places up even higher depending on what we need. So Chromebooks are going to be an interesting purchase this year. um just all the technology is really being allocated for data centers and it's really hard for us to get technology and what we can get has gone up quite a bit. So it'll be interesting to see what those quotes come in but I can't get a quote for more than like 20 days. Last time I quoted one out a month ago it was 15 uh 10% higher and it was probably about by the time purchase. Um, also the kindergarten and first grade Chromebooks are due to be replaced. Um, we do a six-year life cycle on these. They are
013touchscreen devices, so they are a little bit more expensive, but um, these students are very good with Chromebooks. They don't use them as much. So, we can definitely push the um, how long we can go. Technically, with Chromebooks, you can go eight years, but I mean bad batteries are an issue more than anything else. They just they start to go bad after a while. And we think six years is a good amount. And then also Sullivan um Chromebooks are actually due to be replaced. So two years ago we did West, then we did East and now it's Sullivan. So these Chromebooks don't leave the classrooms. So they they're good for about five years. The kids do use them more though. That's kind of why we have three different life cycles depending on what the use
014case is that kind of prolong everything. Um we also replace dock stations roughly 20 a year a seven eight year life cycle on them. Um these things that are pretty much many computers now when teachers had issues we actually not only tell you to reboot your computer to remove the dock stations um and that fixes issues wireless placements. So um this summer we'll be doing uh the high school wireless the current access points we have two up in here. They're actually the end of hardware is end of life for support in December. So, we've taken these access points as far as you can go, but they need to be replaced. Uh so, we replaced West Elementary during spring break. We actually have and then um in June we'll actually be replacing Middle School um East
015and Sullivan um with newer technology. And we only replace these as it's really needed. you know, if we can the longer we can go with these, the longer we we will uh these are also rated. So, there's a government program that we use that we roughly get our free and reduced rates um as a discount. So, it's a huge benefit to us. Um Ben, so two years ago we did elementaryaries, last year we did middle school, now it's the high school's turn. Um the smartboards are very out ofd. they technically don't work with Windows 11. Um, and that's kind of why we started this process and the projectors are getting older. So, this is kind of just a continuation of what we've been doing the last two years. Um, our firewall is currently seven years
016old. So, we are looking and the support keeps going up on the cost. So, we're looking at getting a new firewall. Um, and I already got a bid for that and it's actually going to be cheaper. um it's going to save us quite a bit of money because it's over Palo Alto in it um which most schools have and it'll be a good move for us. Um this is also rated as well. So we get 70% off this and our core switch is 10 years old. I think it's working great. It's just it's time to replace it. Um the hardware isn't supported anymore. And um this will hopefully this is will set us up to get really we want 10 gig internet connect or 10 gig connection everywhere internally. We only have an internet gig
017right connection right now because that's really what we need but internally we're going to move things a little bit faster. Um and like I said 10 years old it was place this is also rated so we will actually give that discount off as well. Um so current products you can always see this one here. We're always working on cyber security. There's always stuff to do. Um procedures, deploying new software, you know, we're auditing our current policy stuff and doing training. Miscellaneous onboarding. Um we're pretty close to being in a really good spot with onboarding. There's just a few little things I had to do. Um and just evaluating how much time it is to automation versus how much time does it save. Um, and we have a network monitor um, has now been deployed as
018well. It's just starting out. So, I get notifications that her camp goes down. Um, we're starting to try to be more proactive when things go down that we notice right away instead of waiting for the administrator saying, "Hey, this camera's going down. We already have an open ticket. Hopefully, we can start to resolve it right away." Um, and the same goes with all our access points, everything like that. Um so some projects cyber security um we're going to be doing an overhaul to our network. We've kind of over the years we've added more things at one after another after another. Um we just kind of stack things on top of each other. We're going to take a step back look at it and kind of give us to what's more now best practice. So I
019I'm working with a vendor on that um which the services will actually be rated as well. So they'll help us get to a better spot and ensure that all of our technology is working great. We just now we're relying on PA systems, we've got wireless, we've got phones. There's just a lot of security stuff that we just need to make sure, excuse me, our network's working great. Um wireless, I kind of talked about that. We'll be deploying out a couple of the buildings on the high school level. uh miscellaneous tasks is just kind of something that we do all the time. Um every summer, you know, we we collect the technology and technology got to get out of the rooms. Um so D can clean them. Um you know, we got to move Chromebooks around,
020deploy new Chromebooks to new staff and students, see um I always test our 911, test critical infrastructure, make sure it's good. You know, I'll do a backup restore. Um and then you know on boarding and then replaces all the devices and then this is just kind of overview of our classroom tech. Nothing's changed in the last I five or six years. Um who has our staff our elementary roll out the same middle school high school. Um so the next part is technology supporters. Um my little disclaimer these are only numbers on tickets. So if you if I got stopped in the hallway, one of my guys did, or someone calls us or emails us, a lot of times we're good at mailing converting those tickets. It's just the hallway sometimes quick fix someone's issue and
021it doesn't get compromised. Um, so as of what I did report here, we're almost up to 2,000 tickets just for this year. Um, so that adds up to 9.4 tickets. Now these tickets could be Chromebook repairs which roughly we get three three a day. Um we also have it generated tickets as well. Um for example all my servers I generate the automated ticket once a month to make sure they're up to date kind of logging what I'm doing. Um and then it's just random tickets you know helping out staff. And you can see our busiest month is the start of the school year. And it gets busy and then kind of drops down and comes back up a little bit more there. And then this is actually our slowest pretty much once we finish testing
022season. The other school year is our slowest time for it where we actually get to kind of catch up on all these projects that we've been lying to. So this is just kind of by location. I will say middle school has the most tickets, but that's because they actually do create they're probably our best school for creating tickets. Um, so you see that a little bit more. Um, then little ticket numbers volume here covered and then just what type of tickets are we creating here? A lot of them fit other requests because the staff members are not always sure what to do. Um, but we do get a lot of tickets with accounts and billing access. So, a new staff member comes in, that's account, a password reset, stuff like that. So, you see that
023there and this kind of goes over you can see those without issues. Um, so student Chromebooks like there are 621 of the tickets. So, almost a third of the Chromebooks are just Chromebook repair. Um, we do everything inhouse, which is kind of unique. Not a lot of school districts do that. But we found out it's cheaper to do that versus using a vendor, which costs I haven't checked. I haven't checked in a few years, but it's like 50 or $60 per Chromebook per year for insurance. And then they are very slow. It could take a week or two to get Chromebooks back. So, we just buy 15% spare stock over what we need. So, if we needed 100 devices, we buy 115. Uh it's cheaper to do that and then we fix everything ourselves. Um
024and these tickets here, I should mention some tickets um are are done in five minutes. Other tickets take weeks to complete. And the lab I look at who's completing the most tickets and Bill White takes care of all the Chromebooks. He has hacker tickets because he's able to knock he just knocks out the Chromebooks really fast and then sometimes neither I get stuck on the project that just kind of drags along. Yeah, it's kind of hard to determine how much how long each thing takes. So, any questions? I got several, but I'll try to keep it short. So, do you have a few students working on some of the hardware at all? just like Chromebooks repair any any of the low hanging fruit that's really easy for students to work on. We do not at
025this time we tried we did have a student come in they would fix a little bit of Chromebooks but the problem the problem is they didn't always know all of the stuff and by the time I trained them the semester was over kind of ran into that issue. So Bill's been doing majority of the work. Um, the other issue we had is when we had downtime, I was spending my time finding the stuff for the students to do. Um, was a little bit of an issue that caused me more work. Um, so I haven't found an online curriculum that they could do yet um to kind of offset their stuff. Thank you. Um, so the two tech support staff, do they do cross training as well for any other responsibilities that you have? Yes. Yep.
026Yeah, they know majority of stuff. We've doc we've been really documenting quite a bit here. Um there'll be a few things that I don't have cross training yet, but they have at least admin account access and access to the support portals that they could call support. Great. And then I think I asked this before and I don't know if I remember the answer. Don't know if I heard the answer. Is there a kind of a living written disaster recovery plan in place that we have where you know the whole IT team went to lunch and didn't come back? Is it is there something in place where somebody else could at least look at you know everything that's going on and kind of like at least help out get it get it going? We have a
027DR uh plan, but it's more meant I guess it's more focused on like ransomware or power outages, stuff like that. That's I haven't built it out to you st you know staff as I just had one question. Um, I had asked uh the admin before the meeting, but I had a constituent ask me honestly how much Chromebooks are used in kindergarten and first grade. And I didn't know the answer, and I'm not sure you will either. Um, but I think about what you just said as far as the cost going way up and thinking about ways to save money and it was is it that critical that those grade levels have a onetoone um ratio of Chromebooks or could we save 15,000 you know dollars by purchasing five for each classroom or something like that.
028And I know um Dr. Ernest had mentioned getting teacher input which I think is really important but um I thought that was helpful. I mean if we're looking for ways to cut different things if they're not really being used and the whole idea of I know we want to be more than one but yeah that'd be a discussion we'd have to have. I will say the the kindergarten first grade get touchscreen which those are $100 more at a minimum than the other devices. So there is a bigger cost when it comes to touchcreen devices. um that stuff I can I would say from the time I started five years ago to the time starting now that has dramatically decreased due to resource changes and the shift from COVID to not co um so two things
029we have dropped in my time here one being which was an all comment on something I told they did a lot for win um and the second um that was for him. So those are two resources that we no longer use. Our name resource has an online there in it once a week. My kid a couple times a week. Couple times a week. It's very minimal. Um so could there now be like a schedule figured out to share it for sure at that levels. Um it'll be a little more challenging when we get up to second grade because then they're assessing now online and like um it that'll be a little more challenging something to investigate for sure as we're changing resources and shifting the way. I think co um made us tie to this
030and now we're realizing what's the best thing and so how do we balance and I still want them to be to know how to use all that stuff. I'm just not sure if it's an area we could save and thousands of dollars if we're not really using uh 4K does have five iPads in the future. So, we do have a little bit, you know, that's 4K. They don't use technology as much, but we did do go with five iPads for every classroom. That's something we can look into. And you'll see that um these Chromebook purchases I will have to come to the board along with the eBay as well. Uh I'm planning on coming to my eBay proposal next board meeting. So you'll see those prices. I will say they're under news for math for
031K5. So current that's what's happening currently in this summer. We'll know a lot more for the fall. So will be what products come with that. I can think of two already that would come up. Any other questions? All right. Well, thank you very much. Appreciate that. There any for Mr. Graffin? Is there a motion to table the building grounds director's report till next meeting? Second. Yeah, I I apologize for that. We did meet this morning. So, I'm a little concerned right now. So, I'm going to make sure that all in favor of the motion to say I I post say nay. We'll handle that at the next meeting. Next up, Miss Grindle with the curriculum and instruction update. Good evening. Um, you can see my report. I'm just going to kind of briefly go through
032it. Um, allow the questions to be answered. On the first page, uh, you will see the seven-year cycle that was actually not too long ago because of the adjustments of u made purchases. So, I will put a picture there as well as a link. Um, I'm going to start this year our main focus uh with 612 ELA. Um, we're not fully done with it, but I can give you an update where we're at. I'll start with 68. 68 landed in a consensus around kind of like 360. Do you want the report? for people to be able to see it that are it's a Yeah, it's not just Thanks, Charlie. Um, so we are I'm working with the vendor currently, actually just signed a contract today um for kind of lit 360. Um, if you go
033to the second page, Charlie, you'll see the units of study. Um, there's six units in each of the grade levels. Um, they're themed based on the topic and, um, kind of type of instruction. Um, we did go through 14 different resources from the start of this process to end up now. Um, they piloted two different resources, EP academics and common lit. Um and we landed on common lid. Um the reasons why mainly because the units were designed around themes. Um and I think the teachers wanted things that they knew the students would have high engagement to and connections to. Um it was it's well aligned to standards. If you look at ed reports, this uh is a high rated resource. Um it covered all the different areas of reading, writing, speaking, listening, and vocabulary. um
034there's a little lack in our grammar instruction. So, we might supplement with some additional resources for that. Um we find that at the middle school level, they're not quite as comprehensive as um the elementary levels. Um I did link in the full scope and sequence of common lit. Know that we're going to have to bridge between benchmark and the transition to common lit benchmark only goes through sixth grade. Excuse me. I didn't want benchmark to be one grade in the middle school and not have the cohesiveness of the PLC. Um, so that's why we didn't do that. We'd still have to adopt something different for 78. So it just didn't make sense. Um, so with a multi-year contract package, it's 5,850 per school year. Um, so this is approximately a $4,300 purchase. Again, I'm working
035on finalizing 43,000. Thank you. uh $1,000 purchase. That's well within our budgeted limit. Um I'm still working on finalizing a few things like PVE and such. Um that that will waver a little bit. So it's quite tough. Um our I'm working with the team to implement when our PD is going to be. We're actually probably going to start our PD already on April 24th. Um so less than two weeks away. we'll do our implementation PD um even looking to contact our new ELA hire and see if they can come in and join us for that time. Um and then continue that implementation PD on the 22nd of May. I think that's another inservice day. Um and then we'll do that throughout the summer. So we'll fit in almost six hours of PE before the school
036year will start. Um all the PLC's are given time to start their implementation planning and their unit planning around this for the summer. Um so they're given significant amount of time for that. Um and then we'll continue our support of PD throughout the school year. Um because I actually signed a seven and a halfyear contract. It was cheaper than signing the seven-year contract body separately. So with the contractor got um so then we'll continue. So they get will get access actually starting prior to the 24th to all the resources to start their planning. Um 912 um wasn't quite as simple uh and didn't quite come to a consensus. I think part of it is uh they have common courses in 9 and 10 and then it kind of branches off into all the elective options
037for 11 12th graders including AP. Um so we talked a lot about our just our core that we're going to give it tier one and nine and 10. Um they are also going to start implementing common lit. I think it'll just be a slower turnover for the implementation process. Um so they want me to implement some units and replace the units that um maybe aren't quite meeting our needs as high. um and having um demonulated what we can do and how we can supplement those resources for studenta engagement. Um they are also looking at reworking some of their upper level courses. So they have quite a bit of summercurricular hours happening um aligning to ACT ensuring that we have um high rigorous uh types of questioning text sets. We also talked a lot about ensuring
038that there was a lot of non-fiction texts that um were accompanying their fiction texts. Um so that really then caused them to have to rework some of their coursework. Um you'll see listed for both the 6H and the 912 local team that we'll be working on. Great gratitude to them as it was a lot of extra time above. The other department that was under review this year um was the K12 music department. Um and so this goes all the way from general music down in the elementary schools up to band and choir up at the high school level. Uh we had a great initial conversation around um having that ensure that vertical alignment. If you recall, I think it was two years ago we dropped band at elementary school. Um, and so then what does
039that look like when we are transitioning now to sixth grade? Um, so reworking that vertical alignment. Are we teaching specific skills coming out of elementary schools? Are the elementary schools teaching the same skills that they come into middle school? Um, ensuring that a student has access to because sixth grade are required to take some type of music. Um, whether it's general music, choir, and or band. you can take a combination of all of them, but you have to take some second sixth grader. So, that's really where we started. That then led them to updating all our course guides um to ensure that the vertical alignment happened. Um we then worked on our music libraries and did audits of our music libraries, weeded out a lot of different um things that have been here for many,
040many years. We'll say that. um and decided what do we need to be able to fill to create a collection of music that is um differentiated and accessible to a lot of different variety of students. Um you'll see the purchases that we actually made. Um I tried to simplify we had this very complicated spreadsheet um just exactly what was kind of purchased um for general music at the elementary level. It was really to try try to create equity of what a student would be exposed to and not this is my favorite as a teacher and I teach at west and it doesn't happen at east so how do we ensure that those things happen so you'll see like the brass bars for example those are purchased at west because we already had them at home
041that make sense um so it wasn't that we left out schools but it was showing the equity that we were trying to create at schools um and then in you'll see the choir um for secondary that would be the 68 firearm purchases and then the secondary and instrumental purchases and the totals there. Um then I want to update you on something that really wasn't part of the curricular view but will lead to some changes at the high school. Um we're looking at ACT online prep by mastering prep. Um, this will be in 912 even though the ACT is over after 11th grade, but it will be a 912 resource. It's just kind of how you purchase it. You purchase student. Um, the purpose of this is for us to get additional practice exams into student
042scans prior to their junior year. Uh, so with this purchase, we get two practice exams for each year to junior year. Um so we're going to use it as a monitoring tool as well as as well as students will be given and it based on their diagnostics assessment which is given an individual path of um learning the bore uh 20 on mathematics and what I got right versus what I got wrong. I'll be assigned different um pass of standards and ethics to be able to explore. comes with videos and explanations for that event to access those problems. Um we will start the implementation or planning of that actually on the 24th with a presentation um from a partner district who has it right now. Um we're contracted with them for sub. Um this is gonna
043it was going to be tried to do budget neutral and it's a little bit above um because we're going to drop creating steel weapon for the fall because we'll have the two practice tests within the platform itself. Um so we're going to drop that. We will also be dropping the fast bridge for nth grade because we're going to use the ACT as a progress monitoring. Um, so that will be approximately 3,450. And while I say approximately, you typically pay by student. So I'm doing approximate numbers here. What I think the counts will be. Um, whereas ACT online prep will be 5,250 approximately. However, we'll still need some fast growth at this level because we have to do progress monitoring of students who um already have an I community or who are within our lit intervention
044courses. So, um we will spend a little money in that area. So, it's a little bit more than expected, but I think we also get a product of instruction and assessments 911 that align it at 9. Um you'll see the proposed implementation plan on the next page. I'm not going to go through that. Those are all the different parts of ACT um online prep and what we are thinking of when and how to implement it. So kind of a state or implementation plan. Um and then I wanted to give you a little updates on the year three people. Um and then what is upcoming? So as you know this year prior to this year we adopted veter advance. Um we have been working tirelessly to implement it with fidelity and integrity. So it's congratulations to
045the elementary staff for doing a great job. Um we did a lot of training prior to the school year. Um the staff put in a lot of PLC time prior to the school year to try to kick that off with a good start. I'd say you did a great job so far. Um one of the things that are are guiding us are tightening loose uh or optional sorry implementation guides. We've been updating that as a readership team throughout the time as we learn more about the resource. Oh, we should be maybe allowing this is an option but this is for tech and so on. Um we've been coaching in all three buildings this year. So reading teachers have been supporting weekly building PLC's um giving feedback doing some co-eing along that um we've been doing
046monitoring implementation. I've been in almost every teachers classroom so far this year. Principles are in and out of those classrooms all the time um looking for evidence of benchmark um alignment. The other thing that we've been able to do is I started a network um with our reading teachers and the coaches and other uh leaders in other districts. It originally started with Waka, then Wawa Tossa join, and now I think we're to nine different districts all the way up to pretty big. So once a month, um we have this call that anybody can attend. We've had up to 40 people on the call at one time. Um but it's a problem of practice call. The teachers get to put in their problem of practice and then they network with each other to help solve it.
047So it can be as simp as as specific as unit 2 lesson five. this happened, what should we do about it? And then everybody else chimes in, helps well, we did this, we did that, or I didn't even know that, and there's great conversations that are happening. Um, in 2027 or 2627, um, we are finding that some of our ELOs's on our report card aren't necessarily aligning with the ELOs's of benchmark. Um, we expected that. Um our current report card is really aligned to our past um programs and resources and it's not necessarily aligned to assignments of reading and the work that is the focus areas of um the learning that has come out of our C campus out of um any of what I would say Ben is pushing. We have to balance between
048what we believe the standards of the essential learning outcomes are and the actual common core state standards and what DPI puts out and what is being assessed. So this will be some of the work that we have to do over the summer in order to be ready for trimester. Um we'll continue professional learning around intervention and reteing resources. That's something that's been optional so far. We haven't dived into those resources yet. So that will be something that we look forward to implementing. Um and then continuing to monitor our implementation of highland virtual teams and the resources align with benchmark. So how does what we learned in scientific reading align with what's happening in benchmark and how are those two um play within each other. This past year our focus area was oral language. This year
049it's going to be voc or sorry this year is oral language. Next year it will be vocabulary. Uh we have a team coming together as part of our early literacy team uh that is going to meet with CISF 6 um to learn re remember some of the best practices in vocabulary instruction and then how do we develop PB around that and align it with what's happening in benchmark. I do want to give you one update. I'm looking to upgrade benchmark uh to benchmark 2026. We currently have benchmark for the 22 um for the remaining six years of our uh contract. Um part of act 20 is a reimbursement. The ELCC early literacy curriculum council out of DPI um did not approve the 2022 version. PI did, but that's ELCC has to approve it for reimbursement.
050Um, through the ELCC meetings this year, um, I believe benchmark 2026 will be on the recommendation list for reimbursement. So, I went back to the vendor, had a conversation with them. What would it look like for us to go and upgrade to the 2026 version? Um, we have to spend 23,000 to get a reimbursement back. I am guessing the reimbursement will be close to the 70 to $80,000 range. It will probably be a 50 to $55,000 swing in our positive. Um so to me it really felt like something that we could do. I also wanted to make sure we had the best program in front of our students. Um so this will be something I'm working on finalizing. It's not finalized. I have a quote sitting on my desk. Um, I haven't signed anything yet.
051Uh, but I'm waiting. Also, the LCC meets uh tomorrow and the final list will be out tomorrow after that meeting. Um, so I I also don't want to spend $23,000. We're not going to get reimbursed for that amount. So, it's something in the works. Know that it's a possibility. We wouldn't get reimbursed until after June. Uh because how it works is the LCC has to send it to joint finance durable reimbursement. Um do you know you only give for port Y it's only up to 80,000 with the original purchase was 200,000. You only get re it was greater than 250 but you only get reimbursed for um K3 and you only get 50% of K3. So 50 or 150. So that's how it ends up about that $8,000. Um and then I want to um
052uh inform you what uh I'm for planning right now developing the committee um next year's uh year one and year two. We already did year one if you recall um for 4K uh five mathematics. We did it prior to 20. We then paused it and now we're going to pick that back up again. Um, so we have a very short list um of resources that we're going to look at because we already took about eight of them off the list. Um, so we'll just continue kind of pick up where we left off. There's a few new resources that are out there um that have been approved on reports that we'll dive into as well. So that timeline is kind of laid out there. It's in the very early stages. Any questions? question from I have
053one question. Uh is there any opportunity to share with the board the actual student progress that's being made with this curriculum that's being implemented? In other words, uh fall to spring progress. Um you know, like how how are these things working? What what's showing up? I I assume you're doing ongoing assessments. we just don't really hear a lot about how it's actually working and what it's looking like in student progress um when it comes to curriculum. I think um there's a lot of research around um implementation um and so yes, I'm happy to give that to you. I'm also a little hesitant that we jump uh to conclusions after eight months of implementing benchmark. I would say uh typically there's a dip in student progress and here's why. Um our teachers aren't great at it
054yet and our students don't know the instructional routines yet. Their instruction also is typically broken up, right? They left a resource, they entered a new resource. That resource wasn't vertically aligned, right? So there's this break in instruction. teachers are already saying, "Oh, well, when the kids come to us next year, they're going to have experienced what happened year four." So, typically, you don't actually see great progress until year three, but I'm happy to bring anything. Following up on that, I'd like to see it every semester, every as well, just because I want to see the dip. I want to see where the baseline starts at, where we go from there. So, it's not like it's a giant panic button or anything. It's literally just data to work from. So, um I guess clarity around what
055kind of data you want to see because we could be just looking at universal screening data. Um so, at the elementary level that would be web, at the middle school level that would be fast bridge. At the high school level, that's what we lack in a way. We're looking at ACTV online prep um because really we only had something in freshman um it's ninth grade with fast bridge. So I would lean on you because um you know what success looks like. So you know I just want whatever data I'm comparing to be the same metrics, right? Like so I I personally I would leave that up to you're the expert at that. So like hey this is working, this isn't working. As long as we know what it is, that's helpful. I mean, I was
056recently just at a different school banquet. The principal shared, you know, this grade level moved from this percentage, you know, whatever to this percentage this spring. It kind of just gives you some standard of how are the students doing? Are they making progress? Are they not in math, reading, those kinds of things. But we just don't have a lot of measurements other than we look at the school report cards. know that universal assessments are a lot easier in bathroom. It's going to be harder. Right. Any other questions from the board? All right. Thank you very much, Mr. Band for the first reading of the 2026 summer school staff handbook. All right. Good evening. Um I am uh filling in for uh to represent our team uh for summer school in upcoming sort of again that
057first read. So an opportunity to provide some uh feedback, some direction uh and some updates. So one of the elements that we wanted to just talk through uh briefly was uh obviously there's some structural changes or I should say some procedural changes related to dates payroll time frames things like that that are generally uh can't remember the uh structure and that we call them but when they're just more formative changes they'll one of the more substantial changes that we are uh offering up here as um under the absent section is we've been talking a lot about attract retain our staff in the various magnitudes that we have the ability to do that. Um, and one of the things that uh, co-principal uh, Krauss and layman have talked about a lot is just the challenges around
058um, getting teaching staff and that can be support staff that bump up into a teaching role or proper credentiing. Uh, but teaching staff for that six week time frame and what obviously the the challenge comes is you know the the school year is long and our our staff need structure of a break. Um and so oftent times we get staff that are interested in the first three weeks but less so second. And so one of the small ways right uh while we uh which would always like to be big and bold in a lot of ways that we can do it. One of the small ways we wanted to start this conversation was looking at staff that sign up for the majority of that six week term. We recognize that there may be pre-planned vacations
059and things like that. So, of of those 28 instructional days, there's technically 29 with the one day starts, but of those instructional days, um we wanted to try and start the conversation to build in an opportunity to retain those people for year after year to give them a uh additional personal day. Uh and so what that might look like and uh strategically we try to put some language in there to to kind of soft force that within the first three session when we do have enough staff to help cover that. um is if a staff member has an assignment on their summer school uh talent ed uh contract of at least 23 days that we would offer them then a a paid personal day. Um kind of some rough estimates just under about $3,000 is
060what we look at the cost and really where that comes from is um of last year there would have been about 22 commissioning staff those that either certified or bump up into a new world would have qualified for that that have served that number of days. Um, and so with the permanent substaff that we already have to help cover regular absences that happen during the summer, uh, with a strategic hire of someone that may not be able to teach in a their own classroom because of lensure until July one, uh, we could employ that person for the first few weeks as permanent sub before they have the opportunity to jump into their classroom. Um, so again, wanted to bring this as a first read. That's probably the biggest structural change to the handbook as a
061way to do this. And we've had a lot of conversations as a team looking at how we can extend this and still will continue to for uh other support staff positions. Um we are actually in a position right now where we have much more support staff interest in summer school positions than actual positions that we anticipate that we could offer. And so, uh, working through those balances as well as we kind of look at two ends of a spectrum on staff availability. Uh, so again, this is a first read. Um, would welcome any, uh, thoughts perspective. Um, but again, uh, to to honor the staff that are working and committing to the the majority of the summer um, wanting to continue to try and find a way to retain both staff in the future. So,
062welcome any feedback or questions that you may have regarding Christina. questions from the board. It is just a first reading, so no action on it tonight. We'll look at the calendar next week. I just have a um it's maybe an interesting what if a staff doesn't want to take it but would like the compensation. So they're present, it's a benefit, and they'd like it. And I noticed the language says this day expires the completion of I mean that would be we yeah we we um we wanted to do it one of the the the brainstorm conversations that we had was you know could we extend this into the regular school year and obviously challenges with employee s employee handbook around that. Uh so the expiration piece was originally the the attempt to try and set
063that. Um I could look for the next meeting. Um obviously there are many many many staff that um on their when we give them a a contract in employee records talent at they may have a full they're they're planning to be there all day. We we have within the contracts if they have pre-arranged absences or vacations or appointments that they know about we have them put that on there just so we can kind of get ahead of the game. Um, so to answer your original question, one of the things I would look at is of those that had committed to every single day, how many of them actually were there every single day. Um, we did have a conversation about could we just raise compensation by x amount if you worked this number of days?
064You you could. Uh, we thought the value wasn't giving more of getting back the time than the compensation around it. But that's of value. Uh, I think what I would offer is if we have a staff member that is there every single day uh and they don't miss a beat and we don't want them to miss out on it, I would try and I I would be willing to step in the room. I'm sure many of our administrators would would be take a break, take that day and you should be compensated for that time irregardless. Um, so it's a good question. I don't know the number off the top of my head how many staff that would actually fall into. Um but even if they happen to be sick or something came up thereafter they
065could use that day to come that but it definitely then my understanding then is we're nudging them to really take this day. I think that's valable. It's it's not really doesn't behoove them to be present not take it is what you're saying. So we're a plan for them. Yes. Yeah. Great question. We have that structure with our personal day that uh school year staff already received with that where they they can access another personal day from their sick bank that rolls with them. But their personal day we encourage them to use as a an opportunity for them. All right. Well, thank you very much. Next topic as we get into finance and operations is If you would like Mr. Can we do that after finding an operation? Okay, perfect. Um, just I know we also
066have audience members that are anxious for this next topic. So, um, all right, finance and operation topics. We'll get into the presentation for the food service program contract. Mr. Yeah. So, I get the privilege to present on this one. Um, and so just as an opportunity, um, this is really the culmination just to kind of talk through of um, about well, I guess maybe five months in paper. So, as we've really tried to get to, uh, with Mr. Dresman's retirement, what does the future look like? Um, and so one of the elements that, uh, the in the public section is the RFP process again that we put out for many contracted uh, companies to review. um and grateful throughout this process over the past few months to uh offer a recommendation uh for a partner
067in Aramark. Um and Dave, Molly, and Jared are here uh just kind of representing um just Aramark and and the investment that they've already uh provided a really uh strong first impression just on the investment in our in our community. Uh one of the pieces that I think would be really important just to kind of go back to um you know why entertainment change and why kind of work through some of those elements. Um because as we have a vision for food service management, right, it's it's really I've been kind of describing it as an egg of three things. Um first and foremost, thinking about our student nutritional outcomes, right? What's going to be best for kids? Um taking into account number two, also budgetary. What does that look like for our community as well
068and our families? And then the third equally as important also is our staff, right? How do we go through and and look at the future food service with keeping our staff first uh in mind with that? Um and so throughout this process, uh there's a a myriad of different angles and different ways we could have presented it. Um but the proposed partnership that we have for next year um is with Aramark serving the director role and also the food supply role in procurement. Um as I think I've maybe articulated in the past, one of the uh a kudos to Mr. Dresdo that goes in his field. Uh, food service management is a very complex piece between people management, nutritional standards, menu compliance, procurement. Um, I'm sure I'm probably missing some other things as well that
069go into your guys's jobs. Um, but but because of that, right, for a district like the school district of Jefferson in our market, how do we try and continue to attract and retrain leadership, right, in the area of all of those pieces? Um, and so one of the things that we're tasked with is looking at this as a uh as a potential partnership. Um, and so while I am certainly one that is optimistic about investing long-term in partnerships, um, and again I I I think I would speak for Aramark's interest in continuing to support us in the future, what that looks like. uh from a board perspective, right? U as a new process, uh this recommendation is for one year and we revisit that every year currently for five years. Um obviously we we will
070ensure to do our part as I know Mark will too to try and continue to support that partnership but but it is a one year at a time uh piece that we can look at. And so throughout this process, as I previously described, really keeping those elements in mind, um through a a formal bid, again, using DPI as a support, uh bringing in prospective vendors to uh explore our facilities, explore what that partnership might look like, bringing committee together to give some input and recommendation. Um I I am pleased to be able to offer this as an option for the board. um because I do think it can be the aggregate best of student nutritional outcomes, budgetary community uh and uh taking care of our staff. Uh so as a reminder, our our staff um
071we we first focus on certified staffing and then in May we look at support staff that's food service that's every departmentwide, right? Um so a lot of those decisions haven't uh necessarily been made, but again the commitment has been to retain our staff as SDOG employees. Um and again uh very impressed uh with with Eron Mark's intent to to be able to support us in the Jefferson way for doing public service. Um so there's a lot of information uh the public and executive um really this board meeting uh was designed back in December as the one where we will review this just to make sure that we're compliant with the process and um all the timelines that we laid out for DPI. um market has provided their signatures uh and depending on board approval. uh
072this would be um our opportunity to counter sign and continue along. Uh but this is the evening where it all culminates. Um and so I I' I'd welcome any questions as we explore this virtual. Sure. There's quite a few questions. There probably I know that a committee was formed to come to this conclusion. Who all was on that committee? Yeah, that's a great question. Um so there was some some administrators. So uh myself, Dr. Ernes, Mr. Quickman, Mr. Sprea. Um we also had um some some parents. So, we had uh sorry, I got it right here. Well, I guess parents and board members. So, Terry was also on that as well. Um Sarah Gules was on that as well. Becky was parents as well. A few of our staff members. Um Angel, Becky Hunt, and
073Terry as well from the middle school. Um and then Ashley Fo is a teacher representative. I'm sure I'm probably missing some of his as well, but we wanted to try and have a balance committee. We wanted to have input from our our conserve staff members as well. Um, and again, there's a a lot of information to try and pack into a committee meeting to to make a big decision like this. Uh, but wanted to again get some diverse perspectives. I heard you mention the staff will remain SDOJ employees. Yeah. uh in the future as staff turn over folks leave folk new folks come in will those be SDOJ employees or will they be contractor air? Yeah, that's a great question. Uh there is always the option that they can become uh error market employees. Um
074so there there may be various reasons whether it be just uh replacement or actually it could be one of our current staff's best interests for their personal financial to to go to an air market as well. Um so there's some flexibility. One of the things that I know um Dr. as I've talked about and if there you haven't had the opportunity to talk about um is just obviously thinking about our staff and the dynamics that that could create um you know just between um pay comparisons or or schedules or even fringe benefits things like that. Um so while that would be the intent that you could that we would do that uh I want to be very mindful that how does this hire specifically impact that ecosystem and that kind of culture that our staff
075are working in. Um, obviously with the new system, there's going to be some training of new ways of doing things. Is that going to be increased hours for those employees or is that going to be able to be accomplished on the job? Yeah, that that's a a great question. And if uh I I can also if there's anyone else wants to offer input, you're more than welcome to come up with Mike or Dr. Ertis, too. Uh, one of the things that I'm really grateful for is even in the preliminary conversations is that investment in our staff, right, and making sure that um we're an equal partnership to support them. So to answer your question that that comes kind of uh maybe in twofold. Uh yes we will have the traditional and increase um some of
076the the asks of the committee have been uh just to provide more continuity in training and more concrete training that is really accessible um allowing our staff that are experts in different things to be able to speak into each other's workplaces. Um trying to provide that collaboration. before school. Um but also even just as recent just touching base tonight um should it be approved the opportunity for um before we even leave school. Just making sure that we're really clear uh and and have the opportunity to connect with our staff about transition to help with some of those the the training or uh some of the questions that may be outstanding so that we're not we're not coming back in a long trying to figure all that out. Um so you know that the uh the
077training uh just even looking through every one of the proposals um it's just very systematized and and it's and it's very uh strategic and intentional to make sure that our staff have the things. Um I could foresee that you know for example in August maybe probably um we traditionally have is it two and a half days one and a half days I think that we have about back to school. Um, so I could foresee that we maybe want and desire an additional one, uh, just for the opportunity to collaborate, to meet as a team. Um, those kind of district things we want to continue to foster uh, and build on uh, next year. So I I don't know. I believe there's an after school training that have occurred or or typically occurs. Um but uh
078I I assume that regularity would only be it would need to increase for what and I remember there are a lot of people here the dead night the RFP being I'm trying to remember how many people submitted or how many different organizations submitted. Yes we had five and so with that out here was uh there that evening. So um so with that there was five and uh some of which so there are uh qualified proposals and not and those that don't have all the submit requirements. Uh gratefully as we were looking at them we evaluated all of them thoroughly. Um I spoke to uh at least in regards to Aramark both and also ripen just about a positive um recommendation. Um but from those five air uh what was a name that I already was
079aware of um as a high quality provider um and really one that was then sort so the committee had well the committee had plenty to search for yeah I mean even just with well I should say even with the one proposal right yes so we had um so using DPI to help support us in that process um the other proposals weren't necessarily fairly complete and providing all the materials. Okay. And looking at the cost comparison, one of the things the committee did. Um so we were uh our our breakfast program uh is one of the things that I know we've been talking a lot about about increase opportunities for our staff. Um when the committee looks at the financials between what Aramark has and what we have as a district, that is an increase in
080cost um for us as a district on a per meal basis. Uh but based on how we at least report expenditures in the school district of Jefferson, uh it it was about 60 cents less for costs per um again you know some of the complexities of that is we don't traditionally incorporate our director compensation within the the lunch per meal price. Uh but some of that is also based on what uh Eron Mark again from a business perspective believes that they can do um and make it too. So the other questions I have lunch uh we first thank you to air mark for crossing your tees and dotting your eyes and actually filling up the Excel documents. So by default you're in it right? Um second I'm disappointed that there's four that didn't. So what
081does that did how did we get four that didn't? Yeah that's a good question. So I I looked back uh when we had explored I think I share this u when I explored the original process back in November I was using the uh like a 90page RFP I think is the original DPI one. Um what I'll say is so when we ended up submitting it in December uh DPI had us use an updated template um and it's really just transposable that information. Uh but a lot of that has been an increased emphasis on very specific formatting and elements so that the so that you can't have a big complaint uh is part of the process I think is what it is. Um and so within that uh that increased emphasis I actually had a conversation
082with with Deb at DPI and her uh supervisor Randall uh in Dr. earnest when we found out that some of these these bids were unqualified uh just to make sure that we wouldn't be set up for a bid complaint process. Um and so um you know I to your point I had conversation with Dave about that and um I don't want to speak for him but uh certainly I know you know every state as he shared does it a little bit different but he thought that was just a requirement maybe that we wanted as a school district um when in reality it seems that the template that wasn't on there from their version last year is now a point of emphasis for so um I think we I think we made that very clear through
083both the pre and post documentation. Uh but obviously I can only control what they so my question did they provide the data just not in that spreadsheet? Good question. No, some of them were incomp truly incomplete. Uh one of the one of the elements for example a certain vendor uh didn't provide the staffing uh look. So the attachment be for example. Uh so really that that gets us to look at what we would look for staffing. And so obviously my chief concern as I'm evaluating proposals is really to make sure that we don't get to a point where I present something to a board that DBI is ultimately going to come back and say yeah that's ineligible uh because that would be a very difficult spot for us as a district. So for those other
084four vendors were there any of them that had the information that just wasn't in the Excel document? Um one of them as you can imagine Excel documents as I'm probably get myself uh I couldn't make out all of it. I have pretty good eyesight but they did have that documentation. Um I think two of them did have it technically but it wasn't formatted. So and why not that is TPI's disqualification notation again but it also it also clar in the statement it says may not will right. So it gives an opportunity for correction if you wanted to. You don't immediately eliminate them because it's in a different form. The word is may not will. So I'm a little disappointed that it's just one and I get it. Yep. Right. But at the same time, by
085the time it gets to the committee, they're just looking at what's already decided by default. And it's like I would have liked to have that conversation. I came down the committee scheduling stuff, but I don't I feel like there's a there's something we're looking at as a solution here, but we're only kind of scratching the surface. We're not really kind of tackling the whole thing. Yeah. Yeah. and um you know once additional information is shared out and things like that that's where you could get a DPI complaint for those kind of pieces. Um and so so with that you know I guess I I will share that um you know I still made sure that I went through all of them and and spent pretty cious time looking through it. Um you know Wisconsin isn't
086a uh lowc cost statement or something that you just take the most cost and that's all that it is. Again provides that helpful control. Um, you know, I I personally just knowing some of the local service, again, the regional support, some of the things that me in my role I I think are very valuable and can also really drive a program. Um, there were there were a couple different vendors that were out of state. And so, uh, what what I'll say is to Aramark was always one of those top ones that we were considering. But, yes, to to your point, right, having further conversation and we had some good conversation. um about an hour and a half I think it was um because the the amount of information is is it's a tremendous amount of
087information to evaluate to try and pick that partnership and every partner is going to have some some benefits to them. Um I think one of the things that we get with an aromark is a very high quality nutrition outcome for our kids. I have other questions about waiting on this list. All I was going to share was just uh committee-wise. Uh one of the biggest drawbacks was exactly what you were talking about, Tim. Um I I was quite disappointed that we only had one to look at because that's kind of our practice is to be able to apples and apples. Um so that was hard. Uh but I will tell you the committee's biggest concerns um was staffing. It was really making sure that we are rewarding and taking care of the continuity and the
088commitment that a lot of the staff currently work at our district have given our district and um what they've done at the various schools and and their value and making sure that we can retain that uh piece and that we're looking at ways maybe only by attrition for instance and or a benefit to that existing staff person. those kinds of things were really a big uh piece of our conversation. Um and then the other piece that we talked about, one of our one of the committee members that's also a dietician and a parent just mentioned the good reputation that Aramark has and I thought that was a real strength in that she has worked in with Aramark in a different work setting. Uh a big piece was continuity of training. Um, there's a branding and
089a a marketing that's built into a lot of that in teaching students good nutrition, teaching staff safe and healthy practices, but making sure that you're compliant with a lot of things that maybe a director um if you didn't have that all as part of the cumbersome package would be really difficult to do on a consistent basis. And so that was I think good to hear. uh that was a big piece of what she shared with our group and the quality of food. Uh as a dietitian, she mentioned that as well that um the hope is always to try and get as much participation, but you know, that's not just about the numbers and the cost. That's about really getting your students to have better nutrition. So, I mean, that's the hope. Um and I I
090think she brought that up uh really really well and talked about that. And then the only other piece um and I'm just going to mention it because we're not really going to talk about it tonight. We did talk about some of the promises as part of this contract are really about us digging in on prices and what we're going to charge um students going forward that aren't free and reduced. So currently our district is doing free breakfast across the board. Uh we have pretty good participation. Um I we did have some parents that talked about waste uh because sometimes the kids aren't really wanting the food but it is free and they you know it's something so uh but we're still counting you know that they eat something as long as they eat some part
091of it. U but they had mentioned too that Aramark may give us some ideas on how to you know share and make sure we're not having as much waste and really trying to increase that. but it could mean that we end up, you know, having some type of fee for breakfast and for lunch that we currently don't have. Uh, so that was certainly something the committee discussed. We're not going over prices and whether that's all going to happen, but that was certainly part of the contract. Um, I don't think there's anything else that I would mention as far as strengths and challenges to what the committee went for. No, that's yeah, that's great. and and your point for staffing pieces um even from the ones that provided all of the information um you know air
092has made a commitment to look at our staffing a lot of them other than the director role were copy and pasted um and so I think it's an element too of just really you know strategically trying to make sure that they u currently have under their staffing structure that all of our staff 17 if I remember correctly uh would retain roles with the district that being said right how do we strateic ically look at that against balance with aggregate three. Yes, we want to take care of our staff, but we also have to think about the community impact too of if we were to have to transfer that comes out of general general fund, right? As far as things that uh can be used for food service, could be used for instruction or a variety
093of different. Uh so from the staffing piece, they they uh made the commitment to to ensure that hey, we want to balance obviously your your staff, but also what could this look like into the future. So um while you know some of those other ones were incomplete that was a piece that certainly the concerns I had were regarding staffing um secure. Yeah. Um but with that being said and Terry kind of touched on it a little bit but the thing we've heard time and time again has been the quality of food. Um, and so that's really really important that and you know the the nutrition piece. Um, so despite the fact that we only have one brought to us, I do like the fact that we have parent input that's a nutritionist that could state
094that Aramark does provide a good quality product. I So that leaves me with my last concern which is cost and how that will impact um our community then. Yeah. Yeah, that's a great question. So um regard mentioned from the committee there's various guarant gu guarantees that are built in as part of any agreement right as as a uh outside perspective looking in you have to make a certain level of assumptions based on staffing based on the number of meals all sorts of different variables. Um and so with that airwork did provide us a guarantee for that that it would be a positive return that we would not need to transfer. Um, again, we haven't finalized this year, but as a as a reminder, we've been operating a strategic or a structural deficit within service really
095since the pandemic. Um, and so using federal dollars to offset that, but but obviously operating there. Um, so there are guarantees there with that. Um, one of which that again we will discuss in detail uh and be able to go back to some pricing is if we remove the uh prerequisites for all is probably one of the biggest ones. Um, one of the the pieces that we had had some discussions about is um, while the timing hadn't been right for us to change that in years past, many have already heard us had we make sure to provide exactly, you know, who we still offering that or are there strategic reasons why we would still want to offer that. Um, but but in unison provided what what um, I believe will be like a better product
096for our kiddos for breakfast. Um I think that is a an opportunity for us to say hey we are changing models for this but we know what we're going to get now. Um so yes the the the comparisons you know in the years past we've used the uh the wisnet purchasing cooperative right we've used comparison numbers for lunch and breakfast prices uh from from that entity. Um obviously we would trust a future partner with that and helping us make those decisions and understand all the different variables um because there's there's some uh complexities within our own school demographics uh that may merit us to continue or to change something. Um but to your point you know there was a guaranteed return back to the district about $23,000. Um but that's on a a myriad of
097assumptions, staffing, um positions, number of deals, and and transitioning to those prices. Um those decisions can still be independent from a decision to contract with a partner. Uh but to your point, greatly impact that budgetary element that we think about food service in this decision. All right. I had a question. I think it's kind of been answered and I guess I'm curious how this works is meal prices. So I I'm not that's not in are they specified anywhere or Great question. So the the fixed meal prices the amount that we actually will pay for reimburse the wheels that Aaron Mark would provide us. Um so so this decision uh you might be thinking to in June when we bring in the meal prices for the following year that we won't decide tonight. Um but what
098we are looking at is based on all of the different factors that Aramark views when they evaluate us as a school district what they charge us per meal um for for breakfast and lunch. Um and so instead of us procuring our own food and paying all those the accounts the um you get is how you say it. Um right so instead of it being just paying based on that Aramark will use their procurement and their national sourcing to be able to provide us competitive pricing there versus doing that through center block. Um so with that it's $2.15 for breakfast. Um and it is 247 for lunch. Um, and so in comparison, just again, as I mentioned, our district financials, we don't break it down quite the same way based on all of our equivalents and
099all the other pieces that may go into it. Um, but just for the the committee, I tried to give a comparison a comparable to the most recent year and thinking about our director role in our cost pool. Um, breakfast as a comparable I try to say would be about a$162 is about what we were spending. And then our lunch actually which also included summer which is just a little bit tricky uh because we if a food order came in uh June 10th in our district we just coded as lunch right or or breakfast whatever it might be. We might not parse out summer. So there could be some costs that are kind of also inflating this but I had it as an estimate about 323. So that's our director role salary benefits all those elements.
100um and looking at our food cost of what we spend annually to try and give a comparable based on the number of meals that we serve because again right now we've never really engaged in this kind of um we look at our our food service budgets but we're not looking at it from this way of parsing it based off of the breakfast and lunch and adventure. So I wanted to try and give it as committee is if we were in contract with ourselves what would we be paying per breakfast meals for? I guess I was more concerned with the student cost. Oh yes. No. So that's a great question. So um the only assumption is as a as a reminder for breakfast $1.50 is what we've had as the approved amount since 2017 for elementary
101and $165 I apologize I don't have it right in front of me for uh breakfast or secondary the cost for um families um the local revenues is just based off of what our current pricing is. So that is actually not even factor necessarily some guaranteed increases. Uh so the same elementary uh middle and secondary high school costs are going to use on these projections that Eric Park for the return. Um so we haven't we we haven't dove necessarily into the exact pricing that we would have for next year. Some of that depends on updated food costs, staffing costs, all those pieces. uh because obviously if we look at every one of those different elements can change the the formula for what we could or should charge to be viable. Okay. I I see the contract
102is is I see fixed price and I see um non nonprofit and I'm just curious I guess I don't know if I understand what those two terms mean and I do see in the spreadsheet there is attachment E showing a profit of 251,000 y 610. So I guess what is do we get that money or if it's nonprofit I guess how does Airmark make the money? Yeah, it's a it's a good I I guess I don't know if I quite understand how that works. Yeah. So DPI uh part of their I mean the the workbook has always been an element for my understanding an element of this process. um profit in attachment E is is I believe solely looking at I'd have to go back that you've kind of followed the formulas back through looking
103at the local and uh federal reimbursements. So that um is really the the revenue side of things. What you're not seeing then is it's factoring in the uh staffing costs, but it doesn't build out all of the food costs that are within that. Um and so what uh from my understanding the way that that attachment E is really used from a DPI and for us is a level playing field is saying if we take our staffing and uh the so that every every vendor and every bidder has the same number of meals the same assumptions for what we're charging for reimbursements and they say that okay well what what can we then look at as a comparable for what's going to maximize profit is the staff increases. Um it's really just taking the difference of
104those two. So, as far as a return, we have obviously many costs and there's um I don't remember it's in the the sheet here as well. Um but Mark has has offered a guarantee of about $23,000. Um with that, get my financials. Uh there's assumptions on uh breakfast meal rate costs, lunch meal rate costs. Uh it's called equivalent meals, but think of catering and allocart and district labor. Um, so when you take all of those pieces into account of what is it going to cost for breakfast or for lunch, our district labor, and then all of the autoarts additional elements, uh, that's where they get that $23,000 profit. Um, so the the profit on attachment E that is referenced in that that Google sheet um is really used as a uh a level planning field.
105So that uh really you could just uh specify the amount of revenue you're going to receive less staffing but may not I did have one other question in the contract itself um I see that there's check boxes for equipment and equipment maintenance new and existing and it's showing that Air mark is responses responsible for that and that kind of confuses me since yeah we own the equipment now and what happens if they purchase equipment and we don't renew their contract at some point they rent the equipment out but yeah that's a great question some of those are double represented because um there might be like obviously elements we uh we got the grant recently I think my first year for the comment school right um So overall, we will still be responsible and um I
106I've been talking briefly with Mr. Graph about just helping with that oversight of having maintenance cap equipment. There's still responsibilities we have at the local education agency to to maintain that. Um so some of them are dual reported. That being said, part of their proposal um is bringing in various equipment based on uh different cooking and serving styles. uh that obviously they still have rights to that equipment to be able to maintain that as well. Um so yes, for for uh a dishwasher, right? So um I have a five-year plan for Mr. Dresd and I do for capital maintenance. Middle school had a dishwasher that just went down. Um it was disruptive. Um but those elements of preventive maintenance repairs would still be on the district. Um and so that's where even as we started
107looking at this and as we approved a preliminary budget in June there are other elements work workers compensation um unemployment right all these various elements that we still won't be responsible um different agreements that we have with uh you know service providers for bus cost and cleaning and things like that. Uh so so uh using uh to the best of my ability my resources some of our neighbors that have contracted uh management companies looking at what services they offer versus what concerns management company offers. We try to find that balance for what they provide versus what do we continue to provide. Um but yes to your point you know there there there would be a discussion if we had a brand new um X equipment or machine you know what does that do to our
108food service program if we were not contracted partnership there market anymore uh strategic upgrades like ovens and dishwashers that would still be I would encourage us to we would be responsible for so that that's some of the reason why they're maybe checked one way or the other um and why some of them might be checked as Any additional questions? Yeah. Uh, this is more for you, Charlie, but I would like to see a two long didn't breed version of anything we do like this. I think all the data is really good. It's in depth, but for the general public, I would like to see like a face sheet like before we even get into the numbers that just spells out this is where we're at. This is where we want to go. which is kind
109of a more digestible version of like talking about. And it's not just for this, it's just for anything where we're like, "Oh, it's going to cost this." It's I mean, a lot of times people don't reach out to us because they simply don't understand what they're looking at. And so there's a lot of information that's in there. It's kind of hard to kind of pull out, right? Um, so for this instance, I would have liked to have seen the different scenarios like what does it look like if it's like right now where we have a full-time supervisor and then full-time staff or part-time staff or just, you know, in-house, right? But then I would like to have seen the scenario you're proposing which is third party supervisor, in-house staff. Then I'd like to see another
110scenario that was third party supervisor, third party staff just so we have that gamut of options because as we move forward, I doubt money is just going to show up for other stuff. And so these are all just things that are going to make it easy when we get to the decision tree of what stays and what goes and what changes to have these like digestible things that the public can reach out to us on and see, you know, oh, they made this decision, you know, in April, but this was what was presented to them so they could just look at that sheet quickly because they're not going to dive into all the details. So line line by line. That's great information that needs to be there, but it was hard. No, that's a that's
111a good uh piece of feedback for me personally and unprofessionally as well. Um, one piece that just you know with uh like the the staffing for example the various scenarios I agree I think that can be very helpful to see that one of the challenges is we obviously um we have to kind of pick a path when we do solicit the proposals here. Um, and so, uh, I I certainly know some of the comparables of what our neighbors pay for different sources of of, um, staffing, but, um, the the proposal may look drastically different if it was going to be offered by, you know, third party staffing, example. So, but it'd be nice to have it because then we're going to get more public feedback because they were able to digest what's there. They could
112look at A, B, and C and be like, I like B, I like C. It's just more of a at least they can let us know because I a lot of them don't reach out because they just simply they're just like that's just too much. I don't know where to start. Yeah. No, that's a that's a good point. Um, I've done mel that would probably be a good opportunity to try to synthesize a lot of this into the last thing I have just it's probably more for error but what does the dynamic look like when you have a third party supervisor and in-house staff and it's great when it's great but what does it look like when it's like are those metrics and performance and stuff are you supervising and doing those metrics for the
113in-house staff does that go to you like how does that work because that's a weird dynamic to me yeah if if you don't mind, Molly, do you mind sharing something? So, Molly serves as um kind of regional director for she she helps support Okwar. It was one of the questions actually that came up when I did a reference on Oko because they they've had a fantastic experience with Molly helping provide oversight. Um but with that, that doesn't come so much. Yeah. So, are you asking about training specifically for managing school district staff? Yeah, it's more so just like let's say there's a staff that just never shows up or is laid or just like those standard metrics of what a staff's supposed to be responsible for, but yet you're a third party that's supervising these
114staff. So like from an accountability standpoint, I know that it's still your responsibility, but like how does that play out because you're third party, right? You're not we would become familiar with and reference the school district Jefferson handbook um to understand what the attendance policy for like that specific example might read. Um and then we would likely have a conversation um you know with the district to decide hey is this something we should be documenting it. Um we would we would really just live by the district's handbook versus an airmark hourly associate handbook. So um we have other examples of districts in the state um where we have a similar situation where the you know the director might be an airmark um you know salary employee where and then the hourly associates belong to the
115school district. So Reedsburg is an example of that. Um obviously west of here where it's a very similar situation and we have a tenure partnership there. Um and again we're we're you know familiar with these types of situations. So um we would defer to the handbook and then look to you know enforce a policy based on um again having a conversation with Ryan and and whoever else would be involved um to make sure that we're following that appropriately. So it's not something that's um unfamiliar to us. Um and again it's managed these types of situations before both in Wisconsin and other nearby states as well. Thank you. Yeah, absolutely. Um I have one question just in details. Uh when I look at page, it's the second attachment uh in the public content that says food
116service management company. Yep. and you go down to the third page, scope and purpose. My only is and maybe I should know the answer, but my only question is the contract year goes from August 1 and ending on June 30th. Is there a separate contract that covers summer? Yeah, that's a great question. So, um, so these ones that are selected, uh, so you'll notice, right, the national program, there's some okan high schools off program, right? So they they don't actually participate uh different offerings or different opportunities. Uh school breakfast program right is one of the things that we elected as well. So again this is page page three card meals catering contract meal vending concession and then you'll see the last check box the summer food service program. So part of what's in public content
117really just the attachments and the RFP process. It doesn't have the signatures and things like that but we wanted I wanted to at least put it out there but what what was out there is part part of the process. Um, so DPI has for new contracts, they either start June 1st or August 1, new contracts. Um, and so with that, because of uh just our our current school year, let alone summer school, that would happen in June, um, opted for an August one that allows the completion of summer school. Um, so of this year's summer school. Um in the future though this is still that is actually one of the seven agreements the SFSP the summer food service program that is part of that contract that we would say we would like Aramark to support
118us in that summer program um this year um we're working through Dr. Ernest and I have been meeting with um you know just meeting with each other also talk conversations with Aramar conversations with a few staff members on just how do we support uh our our summer uh food service workers uh to their testament and uh also uh Mr. Grezo just sharing his intent to make sure that we're in a good spot for July making sure that everything is covered prior to his leaving menu uh the ordering that he can. Um but again uh our our our teams um our cooks and our servers that serve summer school um this year right they'll be kind of the direction and and and likely for me I'll I'll be very present for that time just because uh
119Mr. Rz will be on June 30th and so making sure that they feel supportive. Um, that being said, I I will not pretend to have the expertise of the food service director until with that. Um, you know, there's pieces that I want to as I meet with him bi-weekly to make sure that's covered. But the summer food service program is an extension as part of that. Um, and there's some opportunities, you know, too that obviously um times and places for us to explore. Um, you know, there there's different things like the uh fresh fruit and vegetable program. Um, I think West would qualify for that based on its level. uh it would be an opportunity that you could expand fresh fruit and vegetable participation outside of the regular meal times um as a as an
120opportunity. Um and so there's different in those check boxes that you're referencing, there's opportunities that uh if it's the right opportunity, we could partner with them and they could add that on. So summer school will be covered in the future under this. Um, but just because it's a new contract either June 1st or August 1, that's the the used. The last thing I had was if I could um do the Aramark reps have anything to say. I mean, you've been sitting here the whole time. Anything you'd like to tell our board? I mean, this is a big decision. I just feel like a lot of you asked a lot of questions. We you've heard a lot of answers. I'm just curious if there's anything more you'd want to add, augment, you know, any of that
121kind of thing. I have one question that might go along with this. it it might be part of the PMEX pitch. But I guess the one thing that I've heard a lot of and I know growing up in this district it was different back then is that are we going to get a lot are we going to get more we talk about food quality a lot. Are we going to get a lot more meals cooked at the school rather than prepackaged warmed up stuff? And are our grade schools still equipped to do that? I it sounds like maybe some of that equipment might be gone or replaced with just these preheating ovens where 30 years ago our grade schools cooked a lot of the food. I'm sure there was some ship from the high school,
122but I know that our grade school cooked their food. Are we going to get that back and and try to get those more home-cooked meal type entre back? I'll let Dave share that if you want, Dave. But also to that point, maybe set him up here for so Dave Dave serves as a business director of new new business. One of the pieces as far as staffing is is opportunities, right, as new new menus and new ingredients and things like that or uh new cooking styles come in within our existing staffing. One option is if there if there is additional time, how could we we could reduce that time? We also could think of it as how do we so with that? All right. Well, thank you very much. Um so first I just want to
123say thank you uh to the board to the community um and to the staff that's here tonight. I am sure it's um a difficult time just because of the unknown. Um but one of the things that we came into this opportunity to partner with the district and talked about as a team was we're not looking to come in and replace anybody's position. We're not looking to reduce staff. That's not our plan. Our plan is to improve what's already a great foundation in Jefferson. So we want to come in and implement some process, some buying power, some procedures related to waste, some procedures weighted related to recipes and all of those kind of performance metrics that can only drive the program forward in a better way. And to your question, there are things that the team
124over here knows that we will never know. Like what goes over well in the district. What serves at West might not serve at another one of the locations. So, we're going to lean in to the experience that the team here has and combine that with what we bring in terms of just our culinary recipes, our buying power, our processes, our purchasing, and those kind of things to make it a combination of the best of both worlds, so to speak. Um, and you know, we think we've identified a director that is going to be a great fit for the district. that's determinative by the district. Like we have identified the person, we want that person to come and meet with the district and and make sure that that's a great fit because that's a huge component
125to this partnership is making sure that the director is going to be able to engage in and not not dictate to you but come alongside you as a staff. And that's important for us. Um, we are committed to a long-term partnership. I think Ryan spoke about the fact that these are one-year agreements. It's like a college scholarship. You get a four-year deal, but you got to perform every year in order to get that second year, in order to get that third year. And we're proud of the fact that we have relationships in the state that have lasted over 30 years. Um, and so that's the kind of partnership that we envision for us and Jefferson. Um, but that's why we're here and we're excited about the opportunities that are before both parties honestly. Maybe one
126question with the director. Is the director on site all the time or are they shared between schools and districts or how is that director I guess here or how are they how do they run this place? So, our specific proposal has a dedicated director on staff here, not just with another district. Um, so that person will be here. Um, you know, they're a salaried staff. So, you know, the question is often, well, what time do they come in and what time do they go home? They come in when they need to and they go home when they need to. um they make sure that the district is getting what they need from support, from training, from all the rest of the um the things and they're not going to be splitting their time. Now, there
127may be times when they are off at a training themselves or doing something like corporateish. We try not to do as much corporate stuff um as a lot of other organizations, but they're going to make sure that there's backup. We have multiple districts in the area where if for some reason the proposed director was off, had vacation, got sick, whatever the case may be, we can bring support in from another district, um that support can include Jared, that can include Molly. You don't want me running production, so I'm going to stay out of it, but you know, I can be in a district and I can certainly uh put food on a plate, but you don't want me running it. Any other comments from the board or questions? I just procedurally I don't know if
128we're allowed to invite the public for questions or comments, but if we are, I would like to up to the public. Excuse me. Can we do that? We actually Okay, perfect. So, include staff members here. questions from us or what does the how do they get paid from us versus a director outside of the Yeah. So the question just was how does right Hunter Mark get paid really as a director in contrast to what we currently right so what we've proposed is we have a specific rate for breakfast and a specific rate for lunch that we charge the district that so for every lunch we do that's what we get paid for every breakfast we do that we get paid at the end of the day the type of contract that we have with the
129bolt to have with the district is it is on us to make sure that we are managing our costs related to inventory related to food purchasing. That doesn't include the district labor cost. That district labor cost we did not mess with. We didn't reduce hours. We didn't reduce staff. We didn't reduce any of that. Our costs are all built into that per lunch and per breakfast rate that we charge the district. And those rates are positioned so that the district can have a positive return at the end of the year compared to what they are reimbursed from the state and federal government under the NSLP program. Does did I answer that? Does that mean does that mean that you're charging 215 a so we would have to pick that up to make or it would
130just be 215 you get that whole profit? No, no, no, no. What we So our all we get is $2.15 a per breakfast. There isn't anything else. We don't get anything else. And out of that lunch rate and breakfast rate comes the food. our director, our software, all of the programs that go into running the program. I think what she meant, would we have to then make the prices higher than it would? No. So, the guaranteed return that we have in the district. So, Ryan spoke to that's a guarantee on our part that that's the number that we're going to hit at the end of the year. If we don't hit that, we reimburse the district that difference between whatever the number is and the number that we've guaranteed. And the other thing to point
131out on the guarantee is that that guarantee is uncapped. So if we were to exceed that $23,000 and some change, that is the district's revenue. That's not our revenue. Yeah, that's great. That was a question that came up. Thank you, Dave. I appreciate that. That was a question that also came up during the committee. Um, just regards, right, is this all we get? Well, if if we increase participation outcomes for kids, uh, that is, uh, something that stays within the food service program. And again, that's uh, the protections that food service has as kind of its own fund is it is self-contained within that. Um, yes, if if we were to ever go below uh our fund balance for that, there there's transfer just like we do for fund 27 to be able to support
132food service. Uh, but the goal is that food service is self- sustaining and that we can take that money and reinvest it within the program into a myriad of different ways. So, but it is a no cap guarantee. Thank you for clarifying. What if we had like salads extra shifts? Is that important? There's a yeah so the question was what if you know about alle cart options right uh staff salads have been conversations right different ways to source revenue um a lot of that uh some of it might actually fall within the the real lunch pricing um but also there's equivalents that they say um this amount of income that you have for out of cart or catering or things like that we have to reimburse them at a certain a similar rate but those
133are also opportunities to grow the program and uh again it's it's new sources of revenue or untapped sources of revenue for us and opportunities for them as well. Um I represent Kevin said company as we can hire director and he is right now. Yeah. Uh that's a great question. You know the questions maybe why and can we not post for that? Um right now the decision it still could be posted should we decide not to proceed forward with that. Um but just out of due diligence and process for uh the commitment of going along the RFP is evaluating this proposal and determining uh should the board move to not approve it right then that would be the position that we would look at. Um the one element to just from a board perspective is um
134again having not gone through this kind of uncharted territory, we're aligned with our plan uh for all of uh what we've said we would do through you know Senate January as we were having these initial conversations. Um and so from a board perspective um there's there's uh I want to say that the opportunity if we were not to make that opportunity wouldn't be something we revisit this year. um we would have to come back and go through the process again and we would go through that. Um and we could do that regardless. Um again I I believe in good partnerships. Um but you know depending on the board's wishes that's always something that we can explore year after year. Speaking for myself, it's I just feel like we owe it to the community to evaluate
135everything we do. Um I get people that tell me they want everybody fired and we do nothing and I get people that tell me we need to pay everybody more. So, it's just trying to find that balance of process and you know what that looks like. Um, said it before, but I mean it it's going to get harder. Um, and so the more we can identify, um, they're not easy decisions, but I still think they're real conversations we have to always have. Yeah, I appreciate that. And maybe that's just a good segue to kind of where I started, right? That aggregate best of the three things, right? Student outcomes, right? We we're here for kids. Um, budgetary community, right? thinking about the impact again there's decisions we won't make tonight regardless of if it's a
136food service management company or director right pricing we don't make those decisions tonight um but then staff too right so uh to your point Mr. knowing uh again how do we bring that magnitude of best and evaluate what is going to be best outcome for kids? Any other questions from the board? No, but I appreciate input. I always like to hear from the people that this impacts. So, I can't say that enough. We often don't have participation from the people that this stuff impacts. So, I really appreciate you coming um and being willing to come up and ask questions. I mean, it's key uh for us to hear those concerns from you. So, I really appreciate that and I certainly appreciate your mark and also being willing to speak even impromptu. On top of that,
137I'd like to thank the committee that came together and went through this process with us as a lot of community staff and director work put into that committee. So, appreciate it. And with that, is there a motion to approve the food service management contract for 2026 27 with ARARK? So second motion and second. Any further discussion? All in favor of motion say I. I. I. Any oppose say nay. Nay. And motion passes. Thank you. Thank you all very much. So the next up is Mr. Graphin with the consideration for kids boiler. First of all, apologize to everybody. It's the first time here in almost nine years I did this. Uh I really thought it was 6:30. So I really need to apologize never happened again. So good news is you probably will have to listen
138to me if you so choose this evening. If you want to table that, that's totally fine. But let's get down here to the bids for the middle school um boiler project. Three contractors at Cooper Corporation at Technique Mechanical and Total Mechanical. My recommendation is that lesser of all the bids is techniques mechanical um move forward with that proposal. So if I ask if there's any questions to the school board on this these proposals questions from the board? Yeah, I just had a couple. Um, what is the reason for the replacement of the boiler? Is there something wrong with it or is it aging? Yeah, one right here is it's older style boiler and it's starting to have some issues for the heat exchanger on there. Might kind of do a total rebuild for that. Um,
139it does some condensated what we call a turndown ratio uh on Georgia. So, actually we can condensate a little bit lower like when we just try to run some reheat on there during the summer, try to dehumidify a little bit, we can run those temperatures a little bit lower and it's going to be less maintenance cost. the weather that I'm proposing is the same as that we have throughout the district. So all the parts will be interchangeable through all the other buildings. Okay. And then the second question I had is the bid that you're going with is the vendor proprietary. Is the vendor proprietary? Yeah. Meaning we can only use them then for any repairs or technique mechanical you mean or no he works on all types of different types of equipment. He's not proprietary
140at all. He works on a lot different equipment. You want to disappear to any other questions from the board. Is there a motion to approve the proposal for the Sorry, just had one quick question I'd say is what made the Hooper bid so much more than the other two. You know what, Tom? When I looked at that, I kind of thought when I asked the gentleman, give me a proposal. I do think that a lot of these contractors right now, I tried some other ones. Everyone is so busy right now. I think they priced it high enough. If they get it, they'll be happy to do it for that price, but I think they have a lot on the plan. I do it on Hooper Corp is doing a few of the data centers and
141rumor through the grape vine says they're a few hundred guys short even for that this summer. So, they're very short moving forward. That makes sense. All right. Thank you. Now, is there a motion to approve the proposal for the Jefferson Middle School Boiler room project with a total amount of $145,000 as presented? Some move. Motion to second. Any further discussion? All in favor say I. I. Any oppose say nay. And motion passes. Thank you. Next up is going to be our enrollment driven certified staffing plan. Building throw that in the middle of this or should we finish up finance and operations first? We really can do either if we want to. We can uh we can make a motion to remove from the table uh the building's growing report and let Tim go next or
142we can place it at any point in the agenda. Is there a motion to table the table? Second. Motion second. We'll forget this time. Thank you. Say n. All right. You're up for the uh building grounds. All right, everybody. So, since I've been here in Cooktown of the B&G as a director here of uh services, I always had one thing made you guys know me through boardwalk, accountability and responsibility. Okay? And what I'm trying to do is pass that along to my team. And I'm starting my ninth year here. And right now, I feel that we are really building a good team. We have a lot of accountability. It's not just for me to pump myself up, but it's the responsibility accountability of you as a school board and actually the community members that are
143listening right now for for tax purposes. Okay. So, that's one of my big things that I'm really proud of and I'm trying to instill in my staff here. Also, the board walkth through here on the 25th. I hope everybody can come. I'm not going to bore you guys with some numbers right now. So, I just got about 10 slides to go through for all the numbers and stuff. I'll go through with you a little bit later. I'm just going to give you guys just a snapshot here coming up. So, one thing here that's really uh true to me that I really care about is student and staff safety. And some of you may know, maybe you don't know everything that I kind of got to go through to keep all everything running for um state
144and local. Um basically responsibilities are fire alarm testing, fire sprinkers, back preventus. Um we've got eyewash stations we got to check weekly. Uh door safety and security. We have a door right now in front of our the high school here. We have the pins compared to millions and basically through my grounds that custodians do at the check off. They found a door that wasn't operating properly. So again, it's a security breach into our building. But when I'm here, I take door security very seriously for the safety of our students and our staff and we are getting prepared. So I want to touch base on those slides right there. and basically too we have to deal with BSPS and basically that's basically department of safety and public services for those of you that don't know um
145it's almost like a OSHA for all the employees for here and they do some random checks on me and lately the last two years every year I've been picked I don't know if it's good or bad but we have a few little things we had correct but nothing we've made so that's just some of the things that go on behind the scenes that most people really don't know about next up Again, it's for the athlet athletics. How many of you were at the homecoming game this year? Anybody? Our field this year since I've been here for homecoming looked the best this late in season and that is due to a lot of work that I put into this. Not just myself, it's what I put into it. And then I got two really good guys,
146Jared Mo and Greg Milish. They're buying into the program and they're doing a great job on our field. I think our field looks absolutely fantastic. And basically, not just for looks, but for safety. You guys can see the field of compassion um report out there. It's getting a lot better for the work. I'll go through some other things with people on the board walk through where you see the red and where it's actually should be some work being done that's on the sidelines, but basically they're all standing up going up and down the sidelines. So, the rest of the field really is in good shape for everything. And again, we're being proactive for our student athletes for concussion protocol. Next up is custodial accountability. Um, I take responsibility for price checking everything even though I
147don't come to you with it. The form on the right is uh we I go through with all our consumables with everybody. A couple different two three different vendors to price check them for everything and see if they're true what they say they have the lowest price. The biggest thing for me right now is delivery prices. We still have free delivery. Is everything free? No. It's built into the price, but they're still giving us best price possible for everything. Another thing we're doing uh started here is basically have some check off sheets for our custodians. what they have to do. You can see in there they have a whole check off list on there. So if Miss Linkman says to me, Mr. Graph, you have three of your custodians approve my M11 at 8:30 at
148night. Why is that? I say, well, let me take a look. I can look under sheet, get back to Miss Winkman, say they were on break at night. So again, with people in our building, I'm looking for accountability, not just for myself, but for the public, so we know what our staff is doing. Um, another thing over here, uh, Jerry Bochamp helps out a lot with this. We used to ship some of this stuff off. um basically sing repair of single equipment. Uh a little package on the right there, they were about $600 bill fixing for 200. So again, kudos to your custodial staff or maintenance staff that's taken more responsibility and accountability for um budget purposes. We will go over this floor up here. It doesn't look exciting to you, but with some of
149the numbers, it really makes this graphic pretty exciting. So I can't wait to show you guys some of the stuff on Saturday. Next up, preventive maintenance repair. This has been the year's huge ejection pump failures within our buildings. Uh this high school two sets of pumps we went through. One brand new set did not last. They replaced them again. Um actually Mr. Pel here see me down here one night a little bit later doing a little little work and investigation work on it and the other one was over at the middle school. So we got those replaced right now and try to keep those up and rotating on a maintenance plan for everything. But uh it was quite a year for those. Next up is preventive maintenance and repairs. Again, accountability, responsibility. Uh we see
150one of our custodians up here taking care of our leaves. The biggest thing when I'm here now that we don't have any flooding or anything happen with our roofs over here. It's a big thing with drain. If you can have it clean, especially ice flow out here. Um there's a few trees that I know that we should never cut down a tree, but few that really wish it would not make it. Um but anyways, we make sure our drains are clean so we don't have any flooding into our building or roof collapse like you guys know what happened. But just let you guys know the public we are doing our due diligence for accountability and responsibility. Uh next over here is some of the middle school drains. Uh Mr. Bolamp actually took care of that.
151Have to be a plumber over there. As he could handle that and said not a problem. So he took care of that. As you can see the drain's got a little bit of cholesterol problem in there. It's not looking so good in there. So uh we got some new pipe put in there. So it's working quite well. Next up over here on the left um you'll see this is pretty I keep this close to my vest. I really enjoy doing this. Um, we have heat gauge on all our build. I can instantly watch the energy that we're using into our buildings and this is over one of our breaks um that stuff wasn't working properly and I noticed that need 150,000 kilowatts more that was using and what we should or should not have my
152computer program everything says unoccupied. It's not running the units and try to figure some stuff out what's going on. It's actually running, but did just a little bit of math with that for energy cost savings. Our utility cost is 086 per kilowatt hour. We had 100,000 kilowatts. I just took an average of 10 hours. It's actually running 24 hours. And if the normal version would work on the program, they say, "Oh, it's not running." But it was. So basically with me just taking a due diligence and looking at programs on all hours we saved $47,445 per year just from looking at that and keeping up with it. So I think that's really great. The other thing uh between air indoor air quality that our staff does the revent cleaning for coils and filter changes. So
153with that and bells we change roughly about 15% energy savings but it's also better indoor air quality for our staff. Next up, you guys can see this. This is kind of ugly. Uh the pool down there. This is a thimble down here for a big strainer basket. You can see it leaking out of there. Not a good situation. It It's cracking. It's kind of disintegrating. We got water coming out. And I will tell you about temporary fix we had that went on, but uh it's working right now, but it's scheduled to get replaced. Um that also down below, you'll see our pools to get big filters in there. All the sand needs to be replaced. So, they come suck that out. They'll be sand in there for that. So that will also make that also
154coming up um here is our middle school that's the boilers project over there and I'll go over some more with you on Saturday to review some of that. But that's a picture of the reaching we have over there on the far right with a air tank over there and also the boiler itself that's right behind the red pump over there boiler. Next up our west mechanical room. We all know what was happening over there. that is on the schedule. We get a demo this summer and a total ref over at the West Elementary building. Maybe there won't be any tooling over there this summer, so we'll both take care of that and uh it should be a pretty good project. Next up, we got Super Bowl rings. Like I told you before, I really feel
155like I got a Super Bowl team. I kind of feel like Bill Bich during a Super Bowl run. I know most of you probably aren't Patriot fans, and I'm really not either, but having that good of a team right now, I feel I really do. I just hope we don't ever lose anybody due to pre- agency so we can keep on going so we can get six super bowl rings. So any questions, comments or concerns? How often does our electricity go up rate wise? Great. It's a great question. I contacted WPPI here. I was a little worried with everything going up. Uh this year it's not scheduled to go up. It hasn't gone up for a little while. Now we'll get a notice about a year notice before that goes up. Um great question though.
156Um, our gas usage did go up um because once we're all done with the additions here at the high school due to the outside air makeup systems, we added, let me get the actual number. 1,177,717.39 we added um to my gas bill. So, yes, the gas bill did go up a little bit, especially once 20 below zero and we're trying to get 6 65 incoming air coming in. Um they're open up pretty good. Uh something I'd like to see just like as you report this it's great it's the numbers are helpful but it's having some historical data every time you do this it would just be nice to see where like when you get your we interview energies bill and you're like you know I used this much last year this is what it cost
157me I will share that with you I have that um like I can share that with you on on the schoolboard walkthrough I have a dash sheet on that that strips back I think from when I started 2015 or something like that don't hold me by that but they pulled back quite a while so we do have energy data um throughout the years where we go up and down. But the good news is I'm still not over booked. Yep. Yep. And then one other thing I just want to add in guys. I just thought it was kind of interesting here. Um basically for students and stuff like that that we have. I thought what is my cost per student all the consumables keep the lights on here that athletic fields. So I came up and
158I worked I Ryan right here for the student counsel. So basically what it cost per student at the school district is $1,127.25 25 cents per student to keep the lights on and everything running here for just my apartment. But that'd be interesting for you guys to see also here. Is that per year? Uh, as of right now, it would depend on the student count where it is right there, Tom, but that's just for maintenance department. Okay. I didn't take Mr. P's department or anything like that here. Just my department. So, any other questions, comments, or concerns? Um, I just was looking at the attachment of the 10-year capital plan. So, I just had a couple questions about that since it was attached to Okay. Um, so one of them was in the 2728 on there.
159I noticed there's a $250,000 expense on asbestous abatement for a gym floor at Sullivan. And just in talking with people professionally, um my understanding is if you don't disrupt any of the asbestous at all, um why would we spend $250,000 to take care of the That could have been my mistake to Mr. Ba. The whole total is basically got a benefit number for a different gym floor putting down there at Sullivan. Basically just a rubberized type of gym floor that's similar to gym 3. And so basically the tile is not as in there. It's the mash underneath the tile, right? When that's actually a specialist. But what I showed you, Luke, I said I was excited about that floor product. We are going to try something different in house for that. And I'm really hoping
160that works with our new floor product. It's got a little more cohesion. And if you guys walk out of uh here tonight on this floor out here, anybody that's got some type of tennis shoes on, you're going to hear it sweep a little bit more. I get a few complaints from Mr. Spread when we first put that down. But I kind of like it because we know we don't have slips and falls. and they have a different type of product for that that's a little more coefficient and I'm going to try that over Sullivan in the summer. So we may this whole type we may not have to spend that money for the asbestous or even the gym floor. Okay, but that's a great question. When it's, you know, I mean, that's just a big
161expense. We didn't have to spend that. I just I've never heard of needing to do that. Right. You don't have to disrupt it. It's fine, but then you have to also be careful. That was just regular BCT the 9 by9 tiles. Basically, you have to watch how you grind that down. You get it all the way down. You want to get down to specified if we disrupted it. Yes. I didn't know that was a piece of disruption. So, that's correct. And then um the only other question I had is in again with that 10-year plan, I just noticed a huge expense on what's called a pool makeup air unit. Um what is the typical lifespan for that type of equipment? And like do we replace that often? Do we not? No, it's the same thing.
162Remember back when I told you about middle school, all the equipment over there for 99 still ranked really good with me. The same with this. The big thing with this is the two compressors that were up there. And I'll kind of show you this after we uh come to the walk through. Uh, basically I'm looking at some energy savings for that. If something would happen to those, we would replace those with what we call an invent type unit. That's total air exchange. Um, so I'll discuss more of the details with that. But I always like to put something in there that's because I know that know I mean eventually down the road that thing runs 24/7 365, right? So it's got a lot of wear. You can get parts for that to repair everything that's
163in there. But I'm also looking if it comes to the time where we got a big major expense for stuff, maybe it's time to replace because with those in units without the compressors running like that, you're talking probably about a threeyear payback of return on investment to four year. It depends what price is at that time for energy savings for the price of Yeah, that was replaced in the Yeah. 2012. Oh, it wasn't 2012. Uh, two questions. I think kind of what Terry was asking that that aspesus rule did catch my eye from Sullivan. I thought I thought we completely cleared out asbestous. Is that the last known as known asbestous? That is the last known asbestous that is there. Okay. In in the old district or just in Sullivan? That's just in Sullivan and
164the whole district. Okay. All right. And then the the pool make air makeup unit uh specified there. Now does if that gets replaced I think you make comments in other walkthroughs and it maybe it was similar to the middle school gym. If that gets replaced, does that get replaced with a unit that does cooling and uh moisture removal? Because I think you had mentioned once to not the cool unit. If we were replacing would not have any dehumidification compressors that are running and that really the student might be good during the summer months. So we have to make sure condensate drains are cleaned out because unfortunately the cafeteria is right down below that when that drain flows and we don't want flug. So we do our due diligence to make sure that clean before we
165get a high come out. So but that thing runs 247 365. Okay. Any other questions from board? Thank you very much. Appreciate it. Again, I do apologize not. All right. So then getting back to the finance and operation topics, the enrollment driven certified staffing plan. This is the second reading for it. While I have a chance to look over it, any additional questions or comments on it. Yeah. I move to amend the proposed 2627 staffing plan by removing the reduction of the kindergarten section at West Elementary and to refer that portion to the April 27th board meeting for separate consideration and action. Is there a second? So, we're just looking at the kindergarten portion or the full portion. The whole the whole staffing plan can get voted on. I would like to remove the uh
166part about reducing a kindergarten section at West Elementary. Right. Any further comments on that motion? and comment as well. I think it's important for uh the board to know uh that I'd like the board to have more time to fully consider the impact of reducing our kindergarten section at West Elementary before we vote. I know all the board members have heard from uh some of the staff. I think their feedback really matters and it deserves the serious weight in this decision. Uh, West Elementary already is serving students with very high needs across multiple sections and grade levels, and the supports required to meet those needs are pretty significant. Increasing kindergarten class sizes, even if it's by a few students, four, five students, um, does not happen in isolation. It creates a ripple effect that touches
167every classroom, every teacher, and every student in that building. And to that end, I've requested data from the administration on the number of students in kindergarten through third grade at West Elementary who have an IEP, a reading plan, a reading core need, and or are also part of a mixed language learner. And I think this data is critical. So before the board votes to cut a kindergarten section, I think we should have a clear and complete picture of the population that we're making that decision for. and I'd like the opportunity to present that information at the April 27th meeting so we can make a better, more comprehensive decision and one that's grounded in real needs of the students and the staff at West Elementary. So, I encourage the board members to consider this motion um
168and also in the meantime do some research into the evidence on what larger class sizes mean for young learners, particularly in our high needs school environments. So moving this item to the 27th can give many of our board members time to do this. Any other comments? So for the motion of not sure exactly how to phrase that, but just holding off on the kindergarten decision until the April 27th. All in favor say I. I. I. Any oppose say nay. Nay. 24. So that motion does not pass. Any other questions or comments regarding the certified staffing plan? I I just want to say I I understand you know concerns around uh reduction in ele or any elementary school u uh positions especially at west especially amongst kindergarten. Um but uh I give I give a lot
169of deference to our administration. Um, I think they do a good job overall and I know there's been a lot of thought put into the extending plan through the decisions that get made and presented to us. Uh, so it's not a simple decision by any means. Um, but I do do appreciate a lot of the background that goes into this that we don't see. Um, that is that is my overwhelming concern. You start holding this stuff back and then tweaking it and those ripple effects are also built down the street. Any other comments from the board? I just think this is an ongoing process. Uh I felt like this move was I said it to Charlie on the phone that this is just low hanging fruit. I appreciate the efforts, but when you're just not
170replacing and you're not back filling, it's sometimes I feel like we're not doing the deep research as to what an appropriate staffing event is. It just this just buys us time. So, um I'm always more than happy to delay uh if it brings more conversation and other people together to actually, you know, have these conversations about what the bigger picture is. I just kind of want to piggyback on what Seth said. um knowing our administrators, there's not one in this room that I don't think cares severely about their students. So, for them to do this work and present to us, um I am going to lean on them quite a bit because they are the experts in this room regarding each of the buildings that they um manage, if you will. So, um, again, decisions
171do not come easy when we're when we're looking at this. I appreciate and, um, admire the passion and I could go passionate the other way, but that is not productive in any way, shape or form. So, I just again I just want to shout out kudos to the administration team for all the work and all the input that they have put in um, on this because these are not easy decisions. So, thank you. Any other questions or comments? With that, is there a motion to approve the enrollment driven certified staffing plan as presented? So move. Second. Motion and second. Any further discussion? All in favor of the motion say I. I. Any oppose say nay. With that the motion passes the next item is going to be employments Dr. So you notice that we put
172employments after the staffing plan for the purpose of not making any assumption. We do have three employments tonight. I'm happy to point out that we have one that is a JHS graduate. Uh and then another was done some time with us, Jessica Price and Katherine Wak was a top choice of the Imperial degree committee led by Mr. Madison as well. So hard to fill positions that we're happy to bring to you. Any questions from board? Is an action. Is there a motion to approve the employment reservations as presented? Second. Any further discussion? All in favor of the appointment say I. Any opposed say nay. They're employed. All right. Now, uh, under communications, future agenda topics. Um the future suggestions. No, I think Dr. Ernest had mentioned we will have it on the policies that need
173to be addressed for act 88. So yeah, not actually their comments. Okay, that was one that I had. Um and then the other thing revolving around the report um from Jason with it and with phones. Um just curious is if the school has looked at programming that is singleary so that you can just go into the program, you can email, you can text, you can phone call all through the same program. Um that way it's universal. All the staff is using it to make the same communications and it's all recorded. you have all the history of everything that's gone through. You're talking from the staff to parents and everything and students. Yes. So, we have an update. We use powers school and uh powers school has a new product called my power club and so
174that will be active uh which I'll just give you an example of one of the nice features. Uh let's say that I'm a third grade teacher and I know language one of my students is Spanish. I can take away in English and it will translate and send that as a text message or an email whatever I choose to that individuals in uh in Spanish. So that could be one of the solutions that come with the requirements of act 88. Um, so we really look forward to that and Jason was ready to say something, but yeah, I didn't know you'd be a step. That's that's one of the nice things of being a partner with power school that my power will be able to and it's a separate program called school messenger replacing bright that we're
175looking at with any change. It'll be the getting used to doing it through that app instead of just texting someone. That will be the main change to give people the tree into that. We we use a program once that the beauty of it is every phone call, every kind of communication is recorded and you have that permanent history. Um and then it can be viewed it's viewed by everybody. So administration yourself um and it's just when you were talking about that I I have the aha moment of you know I mean our program is called funnel but it's it's pretty intense and there's a lot of reporting also that shows up in that as well. So what you do for business reasons, we will use that for the act 88. Very very transparent communication. I
176have another I don't know if it's feature agenda topic or comment. Something we haven't done in a while and I know it's kind of it's kind of grinding, but it's it's the policy review of pulling different sections and just looking at those. And I think we were going to try to do like a two-year make sure you take a look at all policy every two years. Yeah, we certainly can do that. We had so much catchup with the Viola updates because we're a few behind that we put that up so we can get that back on um on the rotation. The other rotation that I have for 2627 goal is to look at all our job descriptions. So, Mr. Schmidt and I have are created a matrix to start going over some of the jobs
177and we'll start with the ones that are 15 years old or older. So uh so with that policy and the job descriptions those are future goals future work. Okay. Any other future agenda topics then getting into announcements. Um I made a note here but I'm going to ignore that for right now. Dr. um the board development tool. So, we'd like that completed by April 15th. So, then we can bring that to April 27th schoolboard meeting to go over that data. Uh, and then uh the board of reorganization will take place at the April 27th board meeting and we have Dr. Hudson sitting in the the uh audience here. So, we want to welcome April 27th for your first meeting. It requires none of us. So with that, is there a motion to convene into close
178session pursuant to Wisconsin statute 19.85 parents 1 CE and F to consider contract negotiations with Jefferson Education Association for the 2026 27 school year to discuss and discuss personnel issue. I won't. a second. We have