001I aliance to the flag of the United States of America which stands one indivisible with liberty and justice for all we're all here today and I know some of us are anxious to get over to the choir card starting. So let's see what we can do today. First item up is going to be our consent agenda which includes the minutes of our previous meeting. Bill, no reservations, comments, questions, suggestions. Is there a motion to approve the consent agenda as presented? Second. Motion second. Any further discussion? All in favor say I. I. Any oppose? Same name said agenda passes. Next item is going to be our employee benefits plan presentation. Mr. Jagger, Mr. from USI. Good evening. We have Mr. Ali Jagger here with QSI, our insurance broker partners to talk a little bit about our
002SDJ update and renewal coming for January 1, 206. uh as well as for the board of consideration tonight. So to be on set you thank you. Sorry I have a little issue here. There you go. So an agenda and overview um in addition to the renewal considerations and process um and the recommendations and overall next steps is the overall agenda. Appreciate the opportunity to go over this with you. uh been doing this for uh quite a few years dating back to when we were on the the state plan and the unfortunate reality is whether it's the state plan or others, we're seeing uh some significant increases. Um I think we're on year four or five with the state plan that's been in the uh low teens. So it's nobody's immune to this. Well, as far
003as as we the good news is in our geography and and with our health plan, we're at a size where we get data and with data we can kind of uh direct some of the sale if you will on the direction we go. And since we've been with the courts in the most recent go around the uh the first 16 months of the plan running it when you see the term MLR medical loss ratio it gives you a sense of what we're paying into the health plan and what they're paying out. And uh they know it's 104% with the most recent 12 months at 106%. Um so that's just claims that they're paying out. They also have they being courts about 10% administrative cost. Why is that important? It gives you a sense of what
004they need to call it come out break even. Um meanwhile what's noteworthy are there's right now we offer two plans. We have a what would be more of a traditional u health reimbursement arrangement and we have uh the more recent plan offering the last several years health savings account and the two plans one is running the traditional plan in 2024 for every dollar we paid in the courts they paid out $147. Uh year to date it's not a mature year so it's not the full picture but it's 89%. Meanwhile, the high deductible health savings account plan in 2024 is running at 65% and year to date at 58%. Clearly, one plan's better than others, the other in terms of being above water. Uh there's a lot of reasons that we can get into the details
005of, but the reality is there's a reason that not many hardly any in districts anymore are on top reimbursement account plans. and a vast majority have moved to a health savings account plan if they remain on high deductible and a lot of it just has to do with pure consumerism. Um the other note is the prescription we are running a little above the norm. Um and from a high-cost claimment standpoint uh we continue to maintain the high-cost claimments and that we'll talk a little bit more why that's noteworthy. The main note here is, and this is just sharing the contract language, when we got back with courts, we weren't overly pretty in terms of effective takers. Um, and there were some strings attached and we're getting to the end. This upcoming year will be the
006last year that there's really any strings attached. The main strings are if we left early um we would be paying a two month we would have to pay two months of additional premium and again part of the reason for that is they knew coming back in with them they'd be courts we had significant claim levels and um the good news is that penalty is nothing near like when we looked at the ETF plan and some of the penalties that some of the other considerations s uh provided the refund arrangement. So there there was a stick in one hand, a carrot in the other. If we ran really well, we had an opportunity of getting some retro kind of refund type of thing. Shouldn't use the word refund, but retro. Um that ain't going to happen.
007So um but it's noteworthy. Meanwhile, the initial renewal came in at 15.9%. Um, and meanwhile, we could get an additional 1% consideration if we consolidate to the health savings account plan. Um, we'll talk through the additional clinic consideration, healthiest view, and add a family reimbursement account. We'll explain what those items are. Um, I'll I'll throw the teaser out there that the healthiest view is um an efficient way to provide some additional wellness and a low or no cost option for staff members to access care convenient. Um the whole clinic model has become very prevalent largely because access to primary care and cost of primary care have become somewhat unaffordable and this is much more or unavailable is another way of looking at it. This has produced an option that uh has proven to generate some
008good results. Family reimbursement account uh is a way public employers are starting to play some defense against um ultimately all spouses jumping on the district plan. This is a way to create a win-win for the staff member and the uh in the district. Meanwhile, when we look at deductible levels, as we look at considering consolidating to the HSA plan, how many individuals are hitting certain deductible levels? And the takeaway here is when you look at year-over-year, we don't have as many in 2025 and we haven't had a full year yet. But, you know, it's certainly a uh we're not going to pretend that it's not a significant amount. There's a certainly a fair amount of individuals that are being impacted, but I would also say the amount of opportunity and the amount of cost of
009the H plan, it's not even close. The additional cost doesn't make sense on the H plan. So some of the options as a committee and as a administration as a group that we looked at maintaining the two plans as uh status quo which as indicated would be certainly above a 12% budget that was established. Um the second option maintain the plans but just define the district contribution to 12%. Well, uh, the takeaway there, the additional amount above that 12%, if the staff members are picking up that difference, it's a 43% premium increase. And it's just simply now all of a sudden, we become an outlier for the amount to charge that it costs to be on the district plan. And that's everyone that's participating, not just one group or the other. meanwhile consolidate to the
010HSA plan. By doing that we can meet the district budget. We can maintain competitive employee contribution and we can maintain competitive uh in terms of when we look at pure comparisons in our geography um in districts uh we're in a very much more of a favorable scenario and those individuals that are on the H plan speak to this as well as others. I mean, generally speaking, when district when individuals stay on that plan, even though it may not make financial sense, it's just something of a comfort and potentially even of education. Meanwhile, we know it will cost them less. So now it'll be a matter of education and information accordingly from a recommendation which takes us to the recommendation of the consolidation uh to the HSA plan. It knows there's a hardship option for staff
011members with high cost prescription that we would be talking or at least learning more about. uh not necessarily jumping for that, but ultimately the one-on-one sessions that we're having with members, making sure that they understand when you go to a high deductible HSA, and I'll pick on prescriptions as an example, there are many coupon programs made available in those manufacturing coupons that aren't necessarily available in a lot of the I'll say co-ay prescription plans, but are available when you're on high deductible. That can be a major win-win for the staff member and for the district. In large part, it's the manufacturer beating the difference. It's not hitting our loss ratio. It's not taking our HR or HSA dollars out of the pocket. That's a win-win opportunity. So, we want to make sure we're having that
012education before we just default to, you know, not doing the homework with the members. We want to work with the members and educate them on that consideration. um addition to healthiest view and of that family reimbursement and as mentioned I a little bit more details on healthiest view um it's a $12 per member per employee per month costing for the program so we as an area districts um have leaned heavily on healthy skew it's it larger districts in other parts of the state pay quite a bit more than that but because we group together this year. If we can continue to get more area districts participating, we can keep it at this cost. Um, and it will include, you see the zero cost for general medical, behavioral health, medical, mental health, dermatology, digital uh physical
013therapy, nutrition, and just another opinion are all at zero cost. Some might think, well, um, HSA plans, aren't don't you have to charge something? And the short answer is with some of the new legislation, they the healthiest view and we from a compliance standpoint are now comfortable and that makes the HSA that much more of a comfortable consideration because it doesn't mandate that we have to charge softly for these services. um 24/7, 365 days a year access to um certified providers, non-emergency urgent care needs for the entire family um and just average weight times much less than what you would experience elsewhere. There's the behavior health resource. Uh one of the things working through multiple industries in the school space especially the two industries we have very high um um anxiety and as a result
014this is a key thing we'll be promoting. Dermatology access is certainly a challenge. This is another piece that's nice about it. Some of the digital physical therapy we hear good things as a result. nutrition uh an additional opinion. So that's the healthiest view piece. The other is family reimbursement. What is it? As mentioned, oftentime we have a disproportionate percentage of the family uh on the district sponsored plan and largely because it's lower cost as well as it generally speaking is um more complete. Meanwhile, how might there be an opportunity for a win-win for the staff members if they jump on the spouse's plan for whatever reason? And it's called family reimbursement. And what does it do? an employee to be eligible uh a staff member and a staff member with her spouse or children be
015on the district sponsored plan. And uh how does it ultimately work? If you change a tier, so if you go from family to single or family off or single off the plan and jump on your spouse's plan, there's reimbursements made available uh for your out- of- pocket costs on your spouse's plan. And that is a win-win from the standpoint of now you have your out of pocket cost, right? is um meanwhile as a district you're coming out ahead because it's going to be significantly less than if you paid for the premium and the overall plan. Um so in the end all this packaged together and assuming board approval the idea is you know the education start tomorrow. I know uh the the memo effectively prepared to be distributed uh with the education sessions first and
016foremost became real clear in the feedback we need to educate more on how the HSA works. Second of all, how FRA family reimbursement arrangement works and overall in addition to that one-on-one virtual meetings uh with us and the additional details on the benefits guide uh and the intent and purpose of sending out tomorrow is we know that open enrollment staff members making decisions October 20th to October 31st for their effective date January 1st. um knowing that it's in your first consecutive date. So um you mentioned you had an hour before everyone wanted to show so hopefully I covered that in a reasonable time frame and welcome questions. Appreciate that. Um I I know this isn't just USI going to say this is the best plan. I know there there was a committee involved who was
017on that committee but you have Dr. I'm gonna probably give you a Dr. Cruz actually sorry. So is Heiden Miller Nean Smelly Winkman Don Gansler myself Christians Kelly and for those that weren't able to there was a few that weren't able to attend that day we did record it and also send it out as well. It's just opportunity for most of you. Great. So, it's recommendation not just from side but also from the committee of board members and employees. Thank you. Any other questions from board? So, I saw there was a family and single. How come there's no employee spouse or employee child as like mid tier audience? Good question. We've looked at that multiple times. Um there's winners and losers when we go into that. I would say that would be a consideration in
018the future as well. But in the end, um what ends up happening is when you I'll just look at it from a premium standpoint. If we add that middle tier, the family rates just go up that much more significantly to make up for the fact that individuals be falling from a full family to medium family. The overall premium ends up being the same for everyone um or I shouldn't say for everyone for the aggregate but it's squeezed in the balloon. And my second question would be um I saw that it's for the FRA you have to be on the plan for one year. Is that not something you can offer a new employee that comes into the district almost like an incentive to offer that out that you're a new employee? But you know this
019is an option like I'm right out of the is an option to consider. I know at this point the recommend or the consideration is let's kind of crawl walk run. Let's see how it goes with the existing members and then we'll reassess an ongoing basis. Well, yeah. The other piece is there might be even a consideration of monthly deferment on the premium consideration too as set up. But kind of again the crawl, walk, run is kind of the thought process. What was that last part of the department? What's that? You want to speak to? Yeah, sure. Yeah. So, Al and his team have been helping kind of support us. There's there's some other districts that have done the FRA before that and it's only the past couple years maybe is really the the newness of
020this kind of model. Um what that allows is some districts now as a uh post tax benefit can almost like not arrangement or cash and move can offer some some premium contribution as a benefit to to defer their spouse's premium. So, for example, um I think there's a few districts in the area that either just started or are going to be starting a January one uh where they may provide an additional $100 benefit um to to offset your spouse's benefit. Um and from a kind of nuts and bolts financial perspective, right, when our benefit is a family benefit of about $27,000 if you get the HSA as well, right? maybe start thinking about the out of pocket expense that we could have I guess as a district or that spouse's plan of maybe up to
02112,000 um even if you were to additionally contribute premium to help make that option of the spouse more lucrative or more enticing I guess um that that's something worth looking at and so as Mr. Diego talked about, you know, that's something crawl front that we can expand into and and eventually providing better benefits dollar for dollar in the future. Um, but those are pieces that we're allowing a few others to kind of pave the way and we're probably right behind them as well. So, it's it's a way to provide some additional benefit to it's it's really difficult. Obviously, you know, Alice, he would know better than I would, but how do you market and understand all of the spouse's plans in an advocate and figure out the best daughter to target them? That makes sense.
022Any other questions from the board? Is there a motion to approve the district insurance benefit plan design changes for district employees who elect to participate in district offer benefit for the 2026? Are we ahead of ourselves this presentation? Oh, I'm sorry. I did skip. Any other questions? Thank you very much. Um now we can move to the next topic. This is the actual action item for this. Um does anybody have any other comments, questions or suggestions? Now, is there a motion to approve the district insurance plan design changes for the district employees who would like to participate in the district offer benefit for the 2026 year as presented with the court's renewal documents? Motion second. Any further discussion? All in favor say I. I. Any oppose say nay. and the employee benefits plan passes. Next
023up is Mr. B with budget update. All righty. Thank you everyone. Um yes, so this time of year, right, we are getting down to the very bottom of our funnel. Um so end of October is a lot of the finalizations uh for revenue, budget, and uh tax levy. So tonight's update is just kind of look back a couple weeks ago to third Friday, some open enrollment numbers. Um there's a lot of information there and so I'll try and provide a few highlights a couple things to point you to through the various documents but um in essence as I said we're going to just really briefly talk about open enrollment some of the changes that we had kind of how to read that external document that's kind of on the public side um head membership update
024right there's a lot of terms that back in the budget hearing you obviously talked about about the different ways that we quote count students so how does that look for us as we reflect on September third Friday um and then just how that feeds into the revenue limit uh process and I want to do my best to just kind of point out a few details but then try and talk about it from a whole process for those of you that may be coming back to it or those of you that are board members just to help get a firm understanding. Um so again as I mentioned first of all a shout out to uh Miss Simson and our administrative assistant team. Uh they've done an amazing job across the district all building levels as well
025too um just supporting this very important part of our budgetary process in counting students. And so this first slide, I just took a couple snips uh from that fuller document there. There's a couple things that I'll reference as far as data numbers. Um but just based on previous board meetings and history, um we provided a uh comparable from ins and outs for open enrollment students that choose to come to our district versus those that think there's a better option um outside of the district uh as of the third Friday in September, TFS. Um and then how does that compare also from a grade level perspective? Um and so you'll see this here if you look to the right and bottom uh there's a plus 41 which is a difference um from second Friday of last
026year of about 56 kiddos. So again this number changes as students come in and out. Um but third Friday looking back at last September I think we were at plus 61 if I remember correctly. Um and then it was minus or I'm sorry plus 56 that second Friday in January we got our next updated account date. Um and so with that right we had projected that we would have less students there there's even a few less than what we had in August and so um for transparency and purposes we did want to present that to where other attachment is um and so again kudos to miss and the team um in that document you'll see some changes um in the yellow some of the changes uh for our open enrollments in and then the changes
027for open enrollments out um students and pupils that that uh uh opt into or out of the district during the regular application window, we really don't get a ton of information. Um, you'll see graduates on both sides, but there's there's also ones that you could consider. Um, for example, open enrollment in, we reduced eight open enrollments in as a result of result of kiddos joining our district, so they became resident students. Um, and so there's a myriad of reasons. Um and and we want to provide maybe some transparency. Okay. Where do these numbers come from and what kind of the information? Um after that really the the work of the team is is is saying how do we count every one of our kiddos? Um and there's multiple amendments that we have to do because
028even uh right we don't necessarily have kiddos all that attend on that third Friday be sick or out of the district for a variety of reasons. Um and so the process is just saying who is a um a member of our school district and at some point they have to return obviously to show that they're part of our school district. And so that number uh with the adjustment for October 6th was 1,524 students. Um you can kind of see my tiny yellow box at the bottom. And so when we talk about the different ways we count kiddos, uh we've got 1524 uh kiddos in seats. Um, but when we just talked about open enrollment, really not all of those students are quoteunquote Jefferson kids. And so, uh, Missson does a great job and I think
029just kind of point out here as far as resident headcount, we have,478 kids. And in another kind of twist for revenue limit membership, a previous term I would have used, that's 1440. And again, the state just doesn't necessarily um count kids the same way. Obviously, they're all kiddos and they're all unique pupils. Um, but from a revenue limit purpose, uh, 4K is 6 and MC is.5. And so, that's just how you can get some fractional student counts in this report. And so, briefly, just before transitioning to kind of how does this impact where we're at now in October, want to pause any questions just regarding students or anything? Okay. Um, and so really the next few slides, um, again, there's a ton of detail and I'm not going to present through an entire acceleration here.
030Um, but just for helping be transparent with the process, what why this information matters is we take these student counts and we're funded on a per pupil basis through our revenue limit formula that's been developed since the early 90s by the state. And what it works through is that rolling average and comparing kiddos of the past three years to the current three-year average. And for us as a as a district kind of interested in declining enrollment, we have less fourth less kiddos coming in as resident kiddos uh than what are graduating. So we're we're expected to have now a three-year average of 1541. Again, we're we're kind of feeding off those higher uh amounts and and it's a somewhat ingenious way of trying to smooth that out, but it means that we don't always experience
031those effects immediately. Um this year we will have line three, the one point I'll kind of pick out here, we will have a defining enrollment exemption of about $800,000. That's spot three. And what that is is the state grants us kind of a one-year exemption saying, hey, you can generate the revenue for this, but next year that's out of your base revenue. And so when we think of the in the pluses and minuses of the revenue limit, that's something next year we're going to have to keep keenly keep track. Um this one here, maybe if the uh the sheet here, I tried to kind of color code. It's kind of hard to see from the pink to the gray to green. Um one of the key things I'll just kind of point out here is
032just the base revenue. So last year um we were I guess going into this year we have a base revenue of 20,430,000. It's how much the state said you can generate. Um had it not been for something called a hold harmless, we actually uh would have had less base revenue because the new per pupil amount after 325 multiplied by 1541 ends up being less than the amount that it was the year before. And so the state has a way saying, hey, you can't have less than less base revenue than the prior year as a way to try and continue to to make sure that schools have the funding they have despite all that change in enrollment. What does change is we have a big chunk of base revenue but these non-recurring exemptions and 12 our
033referendum that we passed successfully in 2024 is one of them. It is nonrecurring. It will eventually come to an end. Um along with there's that sneaky uh $797,000. And so from last year to this year we're we have um as far as a revenue authority about $300,000. Um not all of that is spendable. There's a lot of elements in there such as uh vouchure payments that are in and out for example or debt service payments for our energy efficiency. And so this last kind of graphic here over on the side what what is really keenly important is while we have only about $300,000 more of operational revenue and authority. Um what really is the dynamic that shifted is the the states um stance on on funding through the uh state equalization aid or other uh
034tax defer tax um tax levy reducing strategies. And so for us this year um what that actually equates to I should say maybe last year is this this uh class of calling it revenue limit but I've kind of used this class half and half full before how the different parts of it are made up between local and state revenue. Last year uh the state contributed about 55.1% and and local tax levy was about 44% of that. um with no increases in equalization aid this year and actually last year neither through the bienium. Um as well as now all districts are kind of fighting over the zero dollar pot. Um Jefferson is a little smaller fish in that same size pond where I guess those other fish are getting bigger as well. Um and so this
035has switched now for this year to where the local levy uh is about 50.5% and state is just under 49%. And so that that's flipped for us and that's something that we're going to have to continue to work through and experience. It's not additional dollars that the district gets, it's just a redistribution of how that works. Um, as it turns out, we are not alone with that. Um, especially with recently talking with our BART analysts and merit support, um, there's a lot of about twothirds of districts are experiencing less aid this year. Um, and it just so happens to be the way that that shared uh, generally works. Um, and so what can we control really with all of this? There's money that's inside of limit and then ones outside of it. Um, one of
036the elements that we will finalize before the end of October is our debt service. Um, this year um, under levying could be somewhat frown upon for that base revenue example that I shared before lower base revenue. Um but this year uh debt service funds we can under levy with every available dollar that we have in interest payments that we've received um over the past few years. Those money that money has been earmarked for debt and it's now something that we can apply. So this currently represents about a $250,000 under levy within the debt service. Whatever ways we can to try to reduce the levy is is really the strategy here. um and and working with Baron and working with um we'll be again updating you here in the coming weeks and and month with referendum
037updates um making sure that we don't all of a sudden have a jump back up in the future is one of my key areas I'm concerned about taking and so that that ends up being about um just shy and again these are not finalized um this is based off August 22 data though we know a lot of our numbers but the state hasn't released anything outside of a few key numbers at rivers Um but a total levy here that's just shy of $16 million. Um and so this is really um just the the kind of new landscape that we're going to be working through the next couple years as we have these zero dollar increases in this area. Um and and as we get smaller um that that's one of the pieces we'll continue to
038have to navigate as we find our spot in that general aid formula. Um, one of the last things I thought I'd mention is, you know, it's not as easy just to say that our our private uh prochial school partners, the voucher payments are 54 cents because they do count um as we think about general aid. Um, but as far as what that piece of the projected levy is, it's about 54 cents. Um, so something that we just continue to watch and trend. Um, I had overestimated a little bit last year. I'm optimistic that I'm overestimating again, but this is something we won't know until October 15. Um and so again, lots of uh elements coming up here. Sometimes they've inspired me if they posted it somehow tonight, but um they'll be posting the finalized uh
039aid and revenue limit worksheets uh here in the next couple days. And that'll lead to some budget adjustments and changes as we think about the levy um and all those various pieces that are impacted here, insurance like for October 27th uh at East Elementary. So there is a lot of information there. Um, I'm happy to pause and answer specific questions. Um, but wanted to give you an update on where we sit and how it impacts us after that third questions from the board. Thank you very much for that. Thank you. Next item up is going to be our the approval of the oring spring 2026 early college credit applications since I think or semester go through um take a look at those students. Yeah, if I can just jump in quick. So I think we
040got about 24 different students that are listed there. some with multiple courses. Just a reminder, just because student G has six courses listed, doesn't mean that they're going to have all six. We put those in as options for the students, they are likely to get one or maybe two, but not all six within the semester. So, we also have to work within our course schedule here, but they list them as options of courses that they're interested in taking. As you can see, the courses that we don't offer typically recommended for approval. If we do offer that, they're usually counselled to say we're not going to approve that because we already here. So, just wanted to point that out. Those are all courses that we do not. Questions. I had a actually ask me, do we
041could Ryan give us an idea of how much we spend as a district uh in the course of a year over for early college credits? um period. So year over year, what does what is that costing? And then the second question was, are the credit costs significantly different if they're being taken at MATC versus WMadison and W? Um yes, and even sometimes just based on the courses might have different fees as well, whether it's course fees or course books that would go along with it. So Mrs. Dyer works with Madison College just to try to figure out what the cost for the course will be once it's built to us then reimburse through that question. This is an action item. Is there a motion to approve the spring 2026 early college credit applications? Second a
042motion and a second. Any further discussion? All in favor say I. I. I. Any oppose say nay. Thank you. Next up is going to be the consideration to cancel the November 24th, 2025 school board meeting. I know at least two of us are going to be out in town. That is the Monday right before Thanksgiving. All the items are normally on the agenda. I know administration always worked on this ticket. Any questions to cancel for your performance? Motion. Is there a second? Second. Motion and second. Any further discussion? All in favor say I. I. Oppose say nay. That meeting is cancelled. Next up is going to be our summer school board from Mr. Good evening. the long way. Um we are going actually start with the next one. Um so we have some information obviously
043that we want to share with you about summer school and we want to start out with some of our new classes that we have offered. Um some of the classes on here are classes that have been offered in previous years but there might be two or three years in between since we've been able to offer them again. Um, two of them, Dungeons and Dragons Beginners and Pokemon Summer, I don't even know how to pronounce it because I don't play it clearly. Pokemon Summer Academy were two huge hits. So, if you have younger kids that took this, you would have heard a lot talk about it. They were extremely excited about it. Uh, Pokemon Summer Academy was so filled. We had parents calling wanted to take another one. And we did have a teacher who was
044able to teach that. So, we offered that with for two sections. So, it's exciting to see that. Next slide, slide three is just our enrollment data, FTE data. U the enrollment from 2024, 737 this year with 750 students, 109 non-resident students. The FTE um equates and there's a third box that explains how you come up with the FTE. Um, it's how the state of Wisconsin calculates student minutes. And with 75 residents, FTE 9.6 non-resident, we cannot count non-residential FTE minutes with state reimbursement. And it basically equates to 30 extra students tacked on to our school year extended with summer school. and we're talking about some ideas for next summer, uh, being more creative and allowing more camps to be included in in the, uh, the summer school equation. So, if you have any questions, feel
045free to read the lowest box to figure out. The actual numbers are embedded, Mr. Vance. Um, lovely editing and, um, those are actually the real stats for the 2025 FE calculation. So staffing this year um is pretty similar to what it's been in the past. Um one thing I do want to note is that for session one we had 48 certified staff and for session two we had 35 certified staff. And I want to point that out just because that was one of the things if you see down below that we talked about with our challenges is that we had 13 less teachers um for session two which really equated to 52 less classes that we were able to offer um over the the course of those three weeks. We had the same enrollment of
046students, much larger class sizes. Um staff less staff that want to work only the first three weeks. Um we did have two new staff that came and wanted to work. Um they wanted to work the first session and we said we would love to have you, but we have so many course offerings now that it we just we really didn't even have the the classroom space for that. So they did teach the second two sessions which was fantastic. Um and they had some new classes as well. one of them that Zenzone that was on there uh that was a brand new class and it was very very popular and that was for the second session. So we were happy that we were able to work with some of that. Um we had some families that
047just because of how life is with registration and class selection ends up coming a little bit later and because of that class sizes are they're limited or we've gotten you know to point where those um sections aren't open anymore. Uh, we also worked very closely to see what classes those were, if there was going to be able to be more room. We were really being very, very creative to get as many students in these classes as possible. We also had, for an example, if we had a class that was for first and second grade and we had a third grader that needed a class and there wasn't one available, we looked to see if this would be an appropriate class for a third grader to take or a third grader could take a fourth grade
048class. So we really, you know, worked with the families, worked with the students, worked with the teachers, just said, "Can we make this work?" Because we wanted as many kids as we as we could for that. So it was a lot of uh, you know, work in the in the background, but kudos to Jenny Shreel. Huge kudos to Jenny Shreel. She put a lot of time into this and worked with a lot of families. Uh, our kindergarten camp was at middle school this year instead of West Elementary. So Mr. Madison and I walked through. We were able to find classrooms that were going to be great for them. Um, we brought in all the furniture, well, took out all the old furniture from uh the middle school and brought in furniture from West Elementary. So,
049wherever it is, we we always make that work as well. Um, and then one of our solutions too that I just want to add is that we had a couple teachers that the classes that they were originally going to teach, we just didn't have enough interest in them. The teacher still wanted to teach and so they picked up different classes. One of them picked up the Pokemon class so that we had a second teacher for that. So we had staff members that were absolutely amazing as well in teaching different classes than what they had originally thought because they wanted to work and they wanted those offerings for our students. And also giving some props uh when graduation I was here at the high school. Our whole custodial maintenance crew sweep into action. We have a
050million boxes upstairs. Those are labeled with what classrooms each box are assigned to and moving equipments, lots of furniture from west of the middle school, but we have like basketball hoops at West Elementary that are lower lower so the little kids can play basketball, develop skills. I mean, just converting this high school building into a K12 learning environment. Um, amazing um staff with maintenance and custodial, all the work that they did to pull that off. Um, truly amazing. So, this is also one of my favorite slides. Um, earning high school credit while at summer school. So, we have a lot of students that did not receive either a semester 1 credit or a semester 2 credit. Not everyone learns at the same pace, the same time, the same grades words by Sir Ken Robinson. So,
051we had a little extended learning. Uh we had English, math, and science teachers. Also some uh our alt ed staff, uh Maggie O'Brien, even Lindsay Fideli Hiddle filled in to guide some of our alternative students in collecting credit toward graduation. You can see the stats. 23 out of 30 earned 23 of our 30 students that had English lessons assigned to them earned a half credits in either English nine, English 10, and we even offered uh a couple of students because Mr. Lane was here adolescent lit would be a junior level uh English class. Geometry and algebra 12 out of the 17 earned that semester credit and science added a,000 28 earned out of the 28 students. So, some of the students that didn't um accomplish their credit, they might not even have showed up. They
052had other plans for the summer. And then we'll address those needs during the school year and making up the missed credits, converting the F to a passing grade. Um, a lot of our alternative ed credit uh classes could be seniors that needed to accomplish their 26 credits. So, they had extended time in order to earn a high school diploma or other students that are in bridges or soore programs continuing on their journey with their personalized learning. Mostly um Plato courses or other online type courses. And that is our picture pride pictures from the various courses. So you can see we had bowling that was in there. We've had that for a couple years as well. Some of the art classes ready gold quilting. So a variety of classes that were offered and one large bass
053made an appearance. Large large. Any questions? I have one uh two things. Could the administration um get together and figure out if there is some type of incentive structure to fixing the uh teachers that don't want to teach the the second portion of summer. Um there are certainly ways that if you're running into staffing, uh there are incentives you can build into that that may incentivize the capability of doing that. So certainly discuss that because I think us our option in a small district like this of moving to only having summer school four weeks out of the summer or shortening it and all those kinds of things are really really detrimental to most of our families. So um I I feel like that's not always an option. Um so that that that's something I would
054say. I mean hospitals go through it all the time. They're short on staff. they come up with incentives to figure out what what will it take and how can we make this plan work? Um and then the second thing I was going to ask was have we done a targeted survey for um maybe students andor parents about why they you know the reasons for or what courses they would like to see or what are the hindrances to why there isn't as much um in the moment. But it seems like we have a lot of enrollment. I guess I I my third question was about the funding structure because I I just feel like I saw the funding formula and I'm like, "Holy cow, we have a lot more students each year in summer school, but
055we're not getting capturing that piece in our funding formula." Um, but so I I did I always think asking students, you know, the fifth wherever we're having lower enrollment or interest enrollment, those kind of things if that would help. But it sounds like we have plenty of people that want to take summer school. We just don't have the staffing to to get that shoot. No, we're good. Those are all good questions. We actually have been starting that process of looking at a se session two incentive plan. Um and then if you were the inner workings of this year with 750 kids we used basically every single room in this building. Um it it it is a session too. It's not like well we have 1400 students in an SDJ. Let's pack 1400 students in here.
056Uh that would be that would be a staffing crisis because we would have 50 kids in a class and a lot of our class rooms especially in the academic area where we have breakfast ready go learning classes they're they're small. I mean with high schoolers it's tight when there's 20 25 seats. So there's there's a lot of things that go with that as well. But uh and if you're you're here for lunches, you know what the the cafeteria looks like with 750 students getting their their lunch. It's it is a it's a pack house. But yeah, we welcome that. We we don't want to turn people away. We don't want to tell families, well, I'm sorry in session two, uh we we did this in April and then we created the classes around our enrollment
057and we're already we're already full. It's hard to tell parents that we're full. Um and even communicating with parents, you can come back and have lunch. That that is free. That is an open option. Um if there are those hardships with food source and things like that, um we we welcome those doors are open. So, and I would say majority of our families that wanted class in second session, we were able to work through those things. So, I I don't think there was anyone that really said we absolutely don't have room for you. Some families just opted. There wasn't enough choices for what they're with their trail on campus. Any further questions? Um, all right. Superintendent reports. Good evening. You have a written report which my information. I want to hit get a couple highlights
058off of that. Uh, congratulations to Lisa and Matt or honored they were honored at the regional event back in September 30th at the level two award that meeting. Lisa, Georgia, Terry and I nice very proud of being on the cover of the most recent edition of the Wisconsin school news. See that cover right there. There you go. Um, which are with our our fine eagles. There's a young miss on there too. Um, so that's very happy about that. Nice. And then you've got a gift your spot school board appreciation week. Um, thank you for your dedication and partnership already together. Just looking at the gift, you can see Mr. Schmidt's flare on that. So really do appreciate all that you do and your service. And then last but not least, I have a strategic plan
059update for you. You can get the you can read that over. I want to highlight one thing from there. That's been a fun thing to be part of. Jordan is part of this committee. We have a compensation advisory committee going on right now with a a group certified staff. It's been nice to talk through the things that we liked about our career ladder and things to maybe change in the future. It's a meet and confer process. So there's no negotiations in this. They'll bring a recommendation for me. They'll bring a recommendation and I'll share that with the board at a future meeting. We have another meeting October 22nd to talk through what we've gone through so far. Um so that's all in line with our wildly important goals. Having that in place to make sure
060that we can meet those goals and and get our strategic plans. Excellent. Next up, teaching and learning. I think this is um so like all years we start over cycles of curriculum review. Um I linked in the first link there our um academic standards and curriculum website which has the um actual kind of big huge majors on it as to who is a when um this year in years one two it kind of depends how quickly the uh department goes through the process um and how much work needs to be done. Um so review and material section we have the LA um 68 912 English and then music all of the pulled off a bunch of points um for um all of them mainly the LA English we started this work with some um it's
061just we have a lot more data to think through in those departments um than we do in music um and so we started digging through the data standard alignment um developing a rubric and kind of evaluate whether in any particular resource. Um, from the day-to-day dates, we identified the areas that we knew were our weakest areas and our areas that were our strongest areas so that we could a find something similar to a new resource and or beef up certain parts of the resource that needed to. Um, so through that work uh both um 68 and 912 English had a bunch of different resources right now. will not really define that thing. Um 6ALA is looking at the academics and the piloting um specifically the grammar and vocabulary areas in middle school. Um the English
062is also looking at grammar um through no reading or quilt. Um but they also are looking for core resource covenant 360 um for supplementing um their current curriculum in 9th grade. um band and choir really um band did a lot of work this summer in curricular hours with the reduction of fifth grade band um that they needed to rework their school and sequence um so that it would start at sixth grade and then how that would kind of move up through um the years into the high school um and choir work this summer and competing at yellow map Um so identifying the essential learning outcomes that they would have starting in elementary school and keeping mostly into 612. What that would look like is um what the expectations will be for each grade level and
063please for those um learning outcomes. A little updates on year three. Um so K5 ELA this has been a huge undertaking of implementing benchmark advance. um staff put a number of hours in um not only in PD but also in um planning this summer in order to kick that off. Uh they are working super hard uh to be consistent across the district um to them. Um we're also learning what this program can all offer our students and their staff. Um so that implementation is happening right now. uh 4K PLA on benchmark advance did not go on. We moved that into process and as a result we had to take 4K kind of separate them. Um we selected Hagerty last spring. Um they kind of behave already starting the minute we selected it um because they
064wanted to start working with kids with block weight. Um but they're also implementing it this school year. Uh they did some curriculum work to update um to update uh their scope and sequence. Um we kind of had venture text um and themes of units uh in each of the different 4K um teachers in different places. So we worked hard to create consistency um and um solid um alignment individ um selected mathematic in spring of uh 2024. Um the initial implementation was last year which is algebra. If you remember correctly um this was a step implementation plan. So we were doing algebra last year, geometry is this year, algebra 2 will be next year. um so that they can spend their time um and effort to implement D1 really good and work through that process. It's
065also a different philosophy in instruction. Um, and as a result, we wanted to make sure the students that were going through that philosophy had that philosophy starting as freshman didn't jump into that philosophy instruction juniors, let's say, without any questions of those updates. I'll be coming back to you in the spring and giving you more questions. Look at the music edition. What's the logic behind just allowed in 12th grade and not like did I say something wrong? No, no. I was reading the documentation though and looking at the application for the new music. Oh, so this is for the options. Yeah, this is a different action. I don't answer that. You want to wait until that far? Any questions on that one? In that case, we can move into the um new course proposals and
066changes is an action item. Yes. But uh yeah, we'll go and take that question. So this is a second reading of this for action item. If we look at the new course art of composition and modern music, let me pull that up just so I retract my brain. Your question was why is it just 11 and 12? Yeah. Um, I think initially the thought was is we wanted students to have a foundation in some type of music prior to jumping into just creation. In addition, um, freshmen have a very limited number of credits that they can take as an elective option as ninth grade. Um and so we felt that in comparison to what is also offered all rest of the building, they need to probably get some of those intro um courses taken in
067other elective areas as well. Any other questions regarding the first proposals from last week? Is there a mo, it is an action item. Is there a motion to approve the 2026 27 Jefferson High School course proposal on changes as present? So second motion and second. Any further discussion of this? All in favor say I. Any oppose? Say n. It passes. Thank you very much. uh future agenda topics, see what's coming up with some twist changing that date from the 24th of November. But uh any other suggestions announcements? Uh they've all been made. Just a thank you from the Missoula's children's theater and then a reminder that our next board meeting is at East Elementary School 27. Show up there 5:00 for pizza and a tour and a celebration. Right. With that, is there a motion
068to adjourn and second? All in favor of journ say I. I.