001um leading for student success. Basically building a culture of trust. And to do that we have to focus on what matters the most. The what, why, and how. The trust cycle which helps provide stability. Building a culture of trust by talking about your plan, following through, sharing your progress and changes. Building relationships are one conversation at a time. So taking responsibility to make a mistake, own up to it, learn from it, grow from it. Um, and the two quotes from that that I really, really liked was, "People don't care how much you know until they know you care." It's theor if you don't know that what that their heart is in the right spot, that they're really trying to make a change. Even if they're wrong, as long as they care, that's that's somebody to
002actually listen to. give that time too. And by earnest tending way, the best way you can find out if you can trust someone is to trust them. So, and then he also had a a fun little group dynamic where he had asked us all how many school board members does it take to screw in a light bulb. The answer was across the board. Some was one, one other was to work together. Somebody go up a ladder, somebody steady the ladder, someone screw it in. And the correct answer came from the back of the room and it was to micromanage that. Give it to the person responsible for changing the light bulbs because you in doing that you're trusting them. By taking on that yourself, you are not showing that you trust and then you know
003more than what people supposedly handing to. So that's Thank you. All right, the next up is going to be Dr. Ernest with the complaints report. Good evening. You have a memo at your spots outlining the annual complaints report. Uh if you remember, seems doesn't seem that long ago, but it was it was July of 2023 is when we moved from the our old policies to NEOLA service. And with that is board policy which is a request for suggestions or complaints from the public. Um so what we did with that is we took that policy but then we also just projectionized it and said the superintendent would give an update every year on the public complaints. Um, so that policy spells out four levels of handling complaints and I appreciate all four of these levels because
004a lot of things are handled at the first level, the second level as a result and it's just good communication steel what Lisa was talking about and trust. Um, so the first one is direct conversation. uh when I was a building principal for example if a parent called me I would say well when you talked to the principal or when he talked to the teacher what did they say and how that conversation go sometimes well I didn't talk to the teacher let's start there so that's the direct conversation level two is the supervisor involvement level three is formal request to the superintendent and then level four is appeal to the board so I'm pleased to report that um for 2425 we have success uccessfully manage all public concerns at the individual submitting a written formal
005complaint to the school board under the portfolio of this policy. So things come up um there are issues that happen. Um so I think we do a pretty good job in this district and as they occur. So with that I want to make sure that I I read the last paragraph. I think this content demonstrates our staff's commitment to listening and problem solving and reflects the trust of our community's practices and our established processes for resolving concerns collaboratively. So people know they can contact me if they need to or members I appreciate you sending um parents etc to me whenever they have concerns as well so we can get to the source of the problem. Any questions? All right, then you're up again for the superintendent report. Superintendent report. Uh, three things to discuss and
006report this evening. The first is a newer law. It's from 2023 called act 12. Remember, every year has an act one and act two and act three, but this is from 2023. And it was a new annual legal requirement that kicked in for the first time this year for schools and districts um to collect data and give local violations that occur on school property. So it's very specific. Um the law was, as I mentioned, it was passed in 2023. Um so we Jefferson High School, it's only Jefferson High School. we uh got to submit a report to the DPI, the Department of Public Construction. Um so I want to thank uh Rick Layman, Dixa, and Jenny D for helping out this task. Um you can see the zeros there. I want to point out that
007we did have a reporting. So this is what's the gray area in this is this is our collaboration and cooperation with law enforcement. Um, so whether a charge was filed or there's actually an arrest made. So our job because we don't have badges, our job is to um refer things to the police department when they're of a legal concern. We can give we give plenty of school consequences where there's the dual role is when we might give a school consequence like a suspension or a pre-expulsion and then there's a legal con consequence a ticket for possessing THC for uh so you can see the four there as far as the uh use or possession and we did do a K9 search this year. Uh and then disorderly conduct there were four as well. So I
008can tell you comparatively these numbers are very low. So that's a point that I'd like to point out. Uh and again this is a new requirement from the state uh that we were able to submit this year. Questions on that new requirement? Do you know um where or what DPI will do with that information in comparison and where a person a constituent looks? Yeah, I'm sure DPI will I'm sure DPI will create a full report. I would not be surprised if you'll see this in the media. You'll see it in the state journal and things like that showing the different and highlighting schools that may have higher numbers on that list. uh but ultimately if it's all submitted to the DPI they they are responsible for compiling that report. So yeah this is new insured
009territory so I'll be curious to see what happens with all this data in the future and it needs to be in by July 23rd yeah July we submit those group so that are we going to see a report around October maybe. Uh so the second thing I wanted to talk talk about tonight is an ongoing project that we've done with Google Classroom and a learning management system. There's tons of different learning management systems out there. During COVID, uh School District of Jefferson used Schooly 6 through 12 and Seesaw K through five for managing our distance learning at that time. Um since then, budget cuts, different things, a number of factors. uh we've no longer licensed with schooly and no longer licensed with Seesaw. There is a free version of Seesaw that some teachers use. So
010what we've moved to, we're a Google Workspace. They called G Suite. We're a Google Workspace and you know we use Google Docs and Google Sheets and for lots of stuff teaching and education. Uh so we're moving um officially this school year to having Google Classroom as our learning management system LMS for 6 through 12. We're still working through the process of making sure that all elementary teachers get the proper training, proper professional development so they feel comfortable using Google Classroom as well. Um I'm excited about it because I think it will lead to enhanced collaboration and communication with parents. There's a feature in Google Classroom where you can invite a guardian. I'm a parent of two children. So, it'll be nice just to see not to micromanagement management to see what's going on so you
011can support um uh bringing it home. Um and I put on there, what about AI, you might ask? Well, Google Classroom is designed to work with Gemini. That's a central AI developed by Google. You can read more about that. There's there's a bunch of different AIs out there. From a school standpoint, we want to make sure that we're using artificial intelligence platforms that do not um that that maintain a students privacy and their identity and everything that we need to keep in mind from a school standpoint. So, you'll see more and more with Google Classroom this year. Who knows, someday down the road, uh, we get those six inches of snow, um, the night before we send home all the Chromebooks and we're able to pivot and have a learning day. It's it's digital instead
012of canc school. Who knows? That's maybe one of them many end goals. That's Google Classroom. Um, and then August professional learning. I've got Mrs. grunt here tonight. Uh but I wanted to share with you the back to school memo, the orientation schedule, um the inservice schedule. You're all invited to uh many of these things. We've got uh the new to the district, which is a fun one that's coming up as well. You can click on there and see when uh when that is. Sir, you are all invited. Um I'll kick it off. Two specific times I want to invite you to. First one is the um new teacher kickoff day which will be um Monday, August 18th. You need to click on that schedule. It will be right away in the morning from 7:45 to
0138:15. You can stay for Charlotte's piece um about 8:30ish and then they take a news back at 8:30 to 8:45. It's kind of a adjustable timeline in there, but um there'll be like kind of breakfast. a meet and greet. Um a little bit of introductions of all administrators, um district office staff, admin assistance, just quick faces to names probably emails that they've been receiving to be honest with you. Um so I invite you to that time. Um obviously you can attend any and all part of this, but the other time that I would um highly encourage you to come is um the first all staff day. Um, that will be Tuesday, August 26. Um, I thought it Tuesday, August 26. And I Yeah, for some reason that looked weird to me. Um, that will be
014the first day that all staff are here. So, certified staff and PAR educators. Um we will start uh with a um welcome in the auditorium lobby area with some downtown pastries and coffees and things like that. And then we'll enter into the auditorium for welcome and introductions as well as recognitions from um achievements uh that happened during the school year. Um and then Charlie will share his message which is still in development at this time. Um and then we'll kind of break off when they're in for the burn meetings. You can get at least a rough draft. Uh if staff are looking at this, this is still in rough draft. We'll probably go to staff early next week. My hope is this Monday. That would be great to get that up on the table. Yeah,
015there's tons here. It's it's just to show you what we're going to make sure that we prepare for a successful start of the school year. Summer school just ended last Thursday, but it's pretty busy in the district office. I'll send you an email with those two specific just Thank you, Any questions? Do you anticipate um when I looked at the Google Classroom memo, it looks to me like it sounds like we're somewhat um encouraging teachers in 4K through five to be utilizing it. Do you anticipate that that will be a large learning curve in the beginning of the school year? It it it shouldn't be easy for me to say, right? It shouldn't be. And that's why it's not like mandated day one. We want to make sure that they feel comfortable with it. I'm
016sure some will still use Seesaw what they've used to get themselves through the start of the year and then we have um we have things planned for our professional learning dates throughout the year but then the full implementation of 26. So uh just as we do with teacher with the students we call the gradual release responsibility same thing with elementary teachers. Is there any way to uh forecast having more support in those elementary schools of people that are a little bit more available in the beginning when there's a lot of newness going on? Yeah. Yeah. And and what I would say is sometimes the best person is that person next door to you that knows it really well that can help you with it. Okay. We anticipate we have some of those in the school
017in those elementary schools. Other ladies and gentlemen, I think pretty overwhelmed and more required at the beginning of the year due to the um market that is going to be a huge under in addition uh we're dropping fast and taking as well. We'll have to in mathematics which is going to have to be a big they'll have to take opportunity videos and things like that. Um, Google classrooms will be automatically created for every single session. So, they don't have to create them. They're autograded school. Um, so they need to go in the public school classrooms for us. So, they're there. It's just what they're secondary focusing on kick off secondary. So, 612, everyone should have a classroom. Everyone pretty much had a classroom or school had come last year. Um and now with some side
018of school I need to be starting to do a robust school. So that should be a little bit easier transition to work in time for professional development for the elementary. There is also no reason we don't take a capital stars in the secondary to help us with some and as you can imagine the purpose for a Google classroom in an algebra class is going to be different than a first grade class. first grade class is more about communication and if they're doing that well for Seessaw also keyword is they're doing that well right um then it's okay to take this slow and do it right we still have a little bit to figure out on parent communication side of Google classroom syn emails or is it sending the code or the code so there's some
019learning here for us a little but a students out of free transition. Okay. Yeah. Always thinking about the stress levels. Yes. So hopefully they'll they'll see that this is a nudge, not a push. So we got Mr. B with the bianium uh financial summary. Yeah. Good evening. um feels a little backwards to start with the banning bucket before going into closing out with a fun 146 recommendation, but uh for this past fiscal year, but I'm hoping that it makes uh sense as far as uh some of the rational as to why also that 146 as well. So before you I try to synthesize it as much as possible to really take out of the context of the over 400 page document that is the state budget the section that uh applies to Jefferson. And so
020that hyperlink there also uh thanks to our partner prepared. They link and help connect some dots. That's a a very small subsection. I think it's like 30 pages with some explanations. Um but what I wanted to do for you this evening is just pick out a couple high points to talk about allow you to have questions. Um and just kind of think about what some of these moves mean for us here at Jefferson. Um, and so as I just briefly talked through with the memo, there are a lot of different things that will affect Jefferson from open enrollments, voucher payments, uh, transportation increases for, you know, beyond, I think it's that last 12 plus miles. Um the the pieces that are probably the most resounding would be special education um increases as well as um
021what what is I guess a little bit out of uh the norm with no true increase I guess I would say to equalization a sort of tax credit by the levy. So as I mentioned really that means that increases to that revenue limit or changes to equalization a we've experienced this year uh will fall back on tax. So, it's really important some of the foundation foundations we uh lay now and then have conversations throughout the fall about how do we strategically make decisions from the impact of this uh this budget as well as what is that going to do for us in the future. Uh there's lots of options for using uh fund balance even like debt service fund balance trying to reduce levies. Um there is uh underleving, but those have a rippling impact
022for yourself. So again, we're not going to answer all those questions tonight, but just to help raise. So uh a couple quick things. Special education um uh reimbursement did increase. Uh so as a reminder, I I tried to conservative of budgeted 33%. Um we did get a at least how the legislature estimated 42 and 45%. um we we're we're already less about going into the nitty-gritty of their legislative papers. Um they just had used a different number for the prior year costs. And so working with my law group, we're estimating closer to that. I think 40% and just under 40%. That might still be just a tad high again as we look at all the numbers coming in this year. What is that number going to represent? But not quite there. Um but that is
023still a significant investment. That is uh for special education. over $300,000. And for us, really what that means is that eats then into the amount that we transfer to support um from from fund 10. So every year we uh for lack of a better term, we we make whole special education and we transfer from fund 10 to fund 27 so that it zero out that revenues and expenses you see in the financials later always balance out in that way. Um, additionally, high cost, which is a while, while while a smaller portion of our special education budget because it is really unique to some specialized programs, um, students that may receive additional services or off-site tuition, um, it's really about being strategic with costs from this year are now going to be at an expected 50%.
024And then the costs that we budget for this upcoming year would be 90% the following year. And so, um, I had shared and presented in my small WSBO group, um, last week just on some of the ways that we're trying to maximize that. Um, there's some traditional strategies where we would put the first money into flow through given these reimbursement rates that may not be the right strategy to continue for students. So, we're supporting that um, but an increase as well. And so, again, those those supports for special education um, will feel ripple throughout the district. positive um gains uh towards supporting public education for really for all students. So that's a that is a win for that. The one piece I know in here that we would say is we have an element called
025maintenance of effort. Um it's a federal guideline that just manages um that we consistently put forth a consistent effort to support kids with special education. We can't just drop pull right out underneath it. And so some of those impacts of how does uh how do we pass maintenance of effort next year with some of these large increases in one year are just one of the things we'll continue that how we fund different. Um, and so specification overall a big a big win with that. The the piece that maybe if there's a a caveat or a little bit of a twist as we look at this bianium is really just uh at least from my experience kind of that unprecedented nature of how we support um the revenue limit or local tax levy. And so this
026year at least again I don't want to put any hard numbers to it because um some of the WBO uh directors have said dates back to the 70s. um as far as I know it's at least in the revenue limit era that this is the first bianium that doesn't include some sort of equalization aid or uh tax credit and so what that means is even a 325 now we're a little bit unique for that with declining enrollment but with an increase that that would typically fall back entirely to the tax base so that example of a glass you know half full being filled uh the full revenue limit part of that glass is a local tax levy department that's seeing equalization um that that part from the state didn't grow up at all. And so
027if there's any increase in revenue authority tax that in conjunction just with our declining enrollment um we have an equalization aid estimate of about 7% less next year that will change from July 1st their estimate. um even though some action is going to be potentially take here to the fun transfer. Um but but really our conversations this fall are going to be how do we manage especially going after the past referendum in 2024. How do we successfully manage and try to stabilize that budget? Um especially in a situation where we have less state dollars to support that. Um and yet we we would like to take the authority that they give us but we have to be very careful with that. Um outside of uh Dr. Ernest had mentioned uh act 12 from 2023. Um
028there was a uh appropriation for some personal property as they call it. Um we received about $100,000 that was spendable dollars that did get I want to be transparent that did get tucked back into the revenue limit that is a form of relief you could call it. Um but but because it's a private appropriation, it's just shifting it around really there's no new investment from the state uh to support. Um so those are kind of some of the high point pieces. I know I gave some specific dollars where we're estimating those. Um there's some bullet points too, some other adjustments, things like open enrollment that is a that is a we're a net positive district. That's an additional revenue opportunity for us. um voucher increases right in a similar amount mean that that's also an
029additional levy that we'll have to levy on behalf of the private appropriate partners. Um so there's a lot of moving pieces with this but I wanted to provide um something for you to return to and ask some questions. Um so I'll pause here for a moment to allow you to process all this question for I have a couple questions. Um, you may not know this answer, so you could email it to me. I actually just thought of it, otherwise I would have asked you ahead of time. It says the state's largest form of investment in public education comes in the form of special ed revenues, but I'm just curious when we look at the whole state budget, um, do you know what percentage overall of the state budget went to public ed this year from
030last year? Period. Of GDR, I don't know that off top of my head. I should be careful too. So, I should say the largest area of growth is still in special education this year. Um, if you look at that link that I shared from the section for the public instruction, I believe it's on the third, I'm sorry, the fourth page, they give a list of the total, excuse me, they give a list of the total types of aids that are funded. Um so specification does not quite reach that blue yet again with how much general school age equilization aid we get that's still the largest bucket there. Um but with that um that was just investment. I don't know that answer exactly what portion of it does public instruction. Excuse me. Um but I can
031answer. Um, a second question is the way these bullet points are worked um, in the way that it says an increase in funding by 1,140 2526 and an additional 928 or an additional 428. Does that mean in 2627 we get almost two00 for regular aid? Yeah, that's correct. So the um funding amount in 2526 will be about $10,12 per student. That'll increase to just over. So that is a an additional on top of that about $2,000 over the two years. Okay. And then do you know and I probably could have asked Lisa if they mentioned this at the symposium but do you understand what their idea is behind doing such a large increase for just one year on the mental health side in the grants? But then I mean is there are there ideas of
032why and then going right back down to 10 million because you certainly wouldn't want to hire staff. So, is it to make the districts come up with ideas for programs or like I guess I guess I couldn't figure out the big difference. Yeah, my it I'll be honest, I was surprised at that given that it was a change mid bianium, right? Reverting back to that $10 million, right? Uh so prior to 2325 it was a competitive grant $10 million base revenue. Um and they changed that in the last bianium uh towards the performance. Um, so it's about $30 per foot. We get about shy of $1,000. Goodness. Um, and so with the increase, I don't know the reasoning behind that. Maybe with just saying in huge endings, we're returning 10 hours. So they want you
033to kind of gear up and get stuff ready using that money, but then know that it's going to be not as much in maybe hopes that you keep the programs going with the startup money. I That's what I was I just was trying to strategically think of how or why they did four times the amount for one year and that goes back down to and we are 25 million this year. So maybe they're thinking it's time to to be able to sunset some of those activities potentially give you that. It's an interesting strategy to increase it and then back to base. Um we have a couple schoolbased mental health positions that we funded through those those and we do some reporting every year based on what we do on so they didn't go into they
034were discussing budget itself with the big beautiful bill um but they did talk about the original request from the governor on mental health side roughly 167 million are going to is going to go towards various mental health initiatives. is for staffing and support for students go into okay according to Google 36% of our state budget goes to public education this year yes okay used to be 43% in 2022 or 2002 excuse me and so it's gone now but it is an increase over the previous And as Mr. Ban talked about, I think what's happening is, you know, we don't have the we don't have that not going to have the state aid. So how does who's going to absorb that? Although local taxpayers, property taxpayers are going to absorb that if we keep our levy
035the same. So that's what we have to talk about in the future. Yeah. Any other questions from the board? Otherwise, Mr. B, are you going to be presented on the Yeah. consideration of transfer fund 46? Yep. Um, so uh what I've been asked at least for some of your review is just a preliminary um on audited financial as we do every July. um and pleased to be able to bring back the opportunity to um with works uh who will uh make a contribution to fund 46. Um I did provide historical amounts that Miss Peach would have done in the past um just for you to be able to see the trends. Um typically as we um we we allocate these funds and we invest them and and make sure that they're there ready for some
036of the projects that we need. Um so this year the the uh if you look at fund 10 at least the primary difference between the budgeted unabuded actuals um a big portion of that ends up being just because the plane data that we have east fire and the west flood uh just shy of about a million dollars and and money come in and out just at different time frames based on those statements of loss and how um when the work is completed and when they know uh certain pieces pieces that they can actually provide us claiming for. Um but that's the largest piece if you look at those dollars which we looked at as um there are certainly some pieces that we can take from and learn from this year's uh budget cycle. Um, for
037example, our HRA and HSA contribution. Um, just with that migration a couple years ago to HSA. Um, we've been budgeting 100% of the HA pieces thinking that well, we know that the HSA portion is going to be we are going to be paying that out fully funded and then likely those that would choose the H option um would potentially utilize it more. And so there's some mixed pieces with that where we still might be able to um kind of find that common middle ground a little bit to more accurately budget that and forecast that um it's something difficult because it's based off personal medical uh claim situation. Um but but something that we want to continue to refine and we provide an accurate budget. Um, special education also came in under this because as we
038um transitioned some fields back from private placements um that resume some instruction here. Um, so this year um my recommendation is $750,000 to make a transfer. Um, and so with that every year before July 30th it can actually go back and used as a priority cost. um which will provide us uh some not a ton but moreization need excuse me as a reminder we did budget to transfer just over $100,000 um after referendum pass to replace or uh put back in what we had extended for the detents just that came out of uh so the the if you were to look at front six line that's about $135,000 that we haven't received in revenue yet if you would Um but my recommendation is that $750. Uh that's for a couple of reasons. One, right, is
039the shared cost piece. It'll increase that so we get some more equalization aid for next year reducing tax levy. Um as well as what what Mr. Graph presented back in April that we continue to refine um over the next 10 years with groups of boilers HBAC um it's about $8 million. So some way or another we know that we're going to continue to need to utilize these funds. Um where this gets very interesting from the school district and Jefferson perspective is because of our decline in enrollment. Um we have this revenue limit formula right which we're all trying to grasp and understand a little bit. We also have another formula for equalization aid and it's really about how what is our district's capacity to raise tax levy and raise revenue. and we get closer and
040closer as our decline in enrollment drops and and we've had some some some businesses and small opportunities that that have increased or equalized value in the district. Um those pieces where we're positively are getting narrow and narrower and narrower. And so there could be a time in the near future, not too far off, but not that near like next year where a transfer or paying something actually is a a negatively aided expense. um just because of where we would fall in that ventilization or loop up. It's a little complex if um I think we sit down sometime if you understand it, but there's different levels primary, secondary, tertiary. Um so if there's a future expense of three $750,000 now, we can actually get a on it where in the future five years. So, uh those
041are sort of the lever that we're trying to uh play at play when when we analyze this. So, uh my my recommendation would be to transfer $750,000 uh maintain that fund balance at an appropriate level still as we look at this year. And I'm also um if we don't move 750, where does it go? Great question. sits in fund 10 fund balance. Um well not finalized yet. So we have phase one of our audits. Great question. Um phase two of our audits our our board policy dictates between 15 and 25% fund balance. So it would just sit in in fund balance would be we would sit at about 26%. Um that would be something that we could use in the future for general operations. when it gets transferred to fund 146, it's limited to things
042that we approved as part of our ongoing 10ear capital maint. Um, so yeah, that's a great question. We just s in fund balance then. So it's not restricted to just capital projects then currently. No, right now it would be uh general fund fund balance. But if we shift it over, we're playing a shell game to kind of do what isn't the best situation from a state perspective, but that it's only used for capital. Correct. Yeah. So, it would be things and just as a reminder um we have uh for previous like this past year reduced Mr. Craft has different um for governmental county trouble buckets. uh for his maintenance we do have an operational um maintenance budget and so we have as time as needed to necessitate I guess I would say been able to
043adjust that um in a couple years ago it would be about5 $600,000 that we would have operational funds um Dr. Ernest myself Mr. graph have kind of taken an approach of saying let's look at capital maintenance projects holistically and talk about then where those funds come from. Um so there could be in that scenario um hypothetically if it was a fund balance situation we could minimize that operational maintenance budget and tap more into that 46 and we don't have our health insurance yet. We don't we uh we are we have a meeting August 8th um with USI leadership um they they shared when we have uh we're proud of that because of just how reporting works um get this wrong we have the first five months full reporting I believe it is it's always lagging
044because of the way that data comes in um we're I guess I would say optimistically that we're trending in the right direction but we have budgeted 12% just as kind of a try to find that right middle ground So if I'm simplifying my mind right now, if we didn't put this into this capital fund, we don't play the game. We could if insurance came back super high, that's something we could use as a tool to offset that if we needed to. But if we do this same time, then it's just capital projects. We could, that's a good question. Yeah, we could look at if that was just those two levers to switch um we could look at reducing track maintenance operational budget to be able to absorb some of that cost to say hey we
045made that that investment through fund 46 through that transfer. we now need to be able to tap into this and I get think of it holistically instead of t his his operational budget he might have to work from two different buckets that exist and those are pieces that I know in the April um five and 10 year capital maintenance plan it's always changing right even with this bianium it changes more um but we did try and kind of list out what is referendum related expenses what is operational so that would be the that capital maintenance through operations And then what specifically are we planning to start about fund 46? Obviously, if we can hold on to that fun 26 and utilize what we budgeted in operations first, that's great. But to your point, um there's
046no it depends if Oh, so those are the variables come back. And then when's our hard deadline for this trans? July 30th. Yep. So historically, we bring it second meeting in July. Um yeah, it's a great question and if it's it's sometimes a little bit tricky. Um I can try and bring again continue to look back to this to kind of give a better perspective. Um it's not until about last week when we finish charting back all of our um uh just to check on that charge. So I can add one more bit of data. When we when we set up the non-recurring operational referendum, we forecasted a surplus in the first year, a balanced budget in the second year, which we're going into, and then deficit after that. So that this aligns with that
047strategy of taking that's the good news, right? We have surplus, but this aligns with that strategy of putting that surplus into 146 and then being able you got options either way. This provides some options that I think uh are it's a close one but this is the best route. Yeah, we we get I I I be careful always because uh equalization we're one piece of the 420 puzzle of depending on how other people's uh 20 24 25 come in our equilisation gets bigger or smaller right it's it's all a function of one another um based on just this transfer it does generate is about $80,000 a week of check there um but additional aid that comes down next year for us to help offset the fund. So, it's under five figures. It's not that much
048money. That's the It depends on where you fall that uh research. It's sort of uh what Tim asked was a kind of my question. I just can't remember and I'm sure I could go back and look, but what is our fund budgeted amount for operational Yeah. expenses for this upcoming year? Like what what's the total amount? Yep. So within um you might do this graphic 711 at least. So so so his maintenance specific which might include some bigger projects um we had budgeted for 2526 preliminary um it was like about $330,000. His operations budget keeping the lights on supplies for just about everything um is about 1.4 million. Um that one in fund 10 in fun 10. Yep. So that 1.4 million for utility and again a large portion is utilities and for payment services
049following everything under the sun that um those pieces are more uh perpetual right we actually haven't changed that amount in a while just because of some of the earlier conservative budget around utilities. We've tally not had to increase those at the same rates as some other line items. Uh the 711 is the maintenance projects. That's the one that tends to fluctuate. Uh three years ago it was $600,000. Um we were looking at peeling that back just with all the referendum work to about $100,000. This next year it's back up to about 300,000. So again, those are some of the beginning and fund 46 can't be used for the to offset the 1.4 million. Correct. In general, if we were to transfer, it's can only really offset our fund operation. 300ish parts that are approved of
050that and you know that's uh there's uh some nuance obviously making sure that we're keeping updated but that that uh 10ear plan it's also very important that to keep updated from the dating trust just because what are their main capital projects of the district um and there's some fluidity there but it's maintaining that just to make sure that those those expenditures are very clear I know that's something that our office Any further questions from the board? Is there a motion to approve the transfer of fund 46 as presented? Just as presented as presented. Is there a second? Second. with a motion and a second. Any further discussion? All in favor of the motion say I. I. Any oppose? Say nay. Nay. That the motion does pass. Next up, uh I don't know, Mr. B, Dr.
051I'm sure he's taking this one for the um consideration of bids for the fleet vehicle. Yeah. So part of that um while something that we put on our five to 10 year plan um but this falls under operation side um was just that natural change over some of our vehicles some of them have started to fall out of obviously safety was it um so we have been utilizing also CISA purchasing so that's where this uh PFBT motors that actually came out from our collaboration with CIA 2 um but then also evolved um uh who owns the state contract and then our local court actually so um recommending board for the purchase of a new or transit vehicle uh that will be certified and adapted to the state requirement. Any questions from the board? Is there
052a motion to approve the proposal for a new transit fleet vehicle from Grenvald Ford in the amount of $60,63.50 is presented. So moved. Second. Motion is second. Any further discussion? All in favor say I. I. Any oppose say nay. And motion passes. Another consideration is for the parking lot pavement. Uh ever ongoing last time here for uh ever ongoing for parking lots, different pieces to upgrade. So this one you'll notice um working with some of our locals. Some also that Mr. Graphy had to reach out to. Um I apologize I don't know the exact reason didn't bid out Sullivan and West. I think could have just been potentially the scale of it. I'm not exactly sure. Um but regardless for at least all the other ones um his recommendation would be using PLM then tool
053tab with the project that came in under um actually each one of the sites. Um, so just rather than asking for your payment work, recealing things like that. Questions or comments from the board? Is there a motion to approve the proposal for parking lot ceiling and striping from PLM paving and concrete with a total amount of $84,930 is presented. So move second motion and second. Any further discussion? All in favor say I. I. Any opposed say nay. And motion passes. Thank you, Mr. B. Next up is going to be our future agenda topics. Has anybody got any suggestions or requests for that? I have a question actually. So these meetings are recorded. Obviously we have a backup recording of audio won't hear anything like that. We do not. So I would like just I just
054want to like tighten up some of our open records and make sure that we're covering our bases on some of this stuff like simple stuff like have a backup recorder so we're not you know just little stuff like that. That' be one of the small things we can talk about. Yeah, we certainly can do that. I I would put it I would state that we don't have a policy on recording as a practice. So as a result I included the wording for public meetings but you know the expectations were all here but they're not expected to be hybrid meetings. Correct. So worded as such. So we have we had a failure and we couldn't broadcast. It's not going to stop us from having a meeting without a revolution against Yeah. to the point. Um so
055there there's two policies that deal with that. There is a policy for going virtual in let's say another pandemic u which requires the board president and superintendent to be here and everyone else could be in a remote location. So that's one possibility. And then the other does allow for rare instances in order to get a quorum where someone that maybe they're on vacation or somewhere could come in remotely. So then that's where we need to revenue even that way you wouldn't have to record it but that's just the policy prior to this we did Google meet so they still have the Google meet so we could have just started yeah just coming from that world when things don't go well it's it's always some giant conspiracy about how we're trying to do stuff go after
056people. So just be better to just provide the audio and go congratulations. Any other future agenda topics? We'll get into the announcements. I don't have anything. Um I put a few things for your information. the Ready Kids for School event this year is August 9th at the Jefferson High School. We want to make sure that everyone has the supplies they need and everything they need to be successful for the start of the school year. Um that is a great collaboration with Jefferson County Human Services. So that information is there in English and Spanish. Um also um just one more reminder they have changed the hotel. So we've got more time to think about it this year. Consider that August block. We've got a November time frame for block. Think about whether you want to go
057to the state convention 2026, which is January 1st, 21st to the 23rd, 2026. Uh, and then, um, the last thing I want to mention is the second and final registration help date is tomorrow, July 29th. We haven't done this in a few years, and it was really great to get in the back of the swing of it. Tons of volunteers, people from the district office helped out. Um so South principles there and we're able to help people with their registration needs. Our second and last one is tomorrow. Sure that everyone gets registered by the end of this week but all of us. And with that is there a motion to adjourn? Second. Motion second. All in favor of adjourning say I. I any say nay. We're both we are adjourned. Thank you everyone.