001Order. Heather, will you call the role? >> Emily here. >> Here. >> Excellent. Move on to item 1B, statement of public notice. Mike, was this posted? >> What? >> Excellent. We'll now move on to item 1 C, approval of the agenda. Can I get a motion and a second? >> Second. >> Motion a second. Any discussion on the agenda? Hearing none. All those in favor say I. >> I. >> Chair votes I. Motion passes unanimously. We'll do the pledge of allegiance. Mike, will you lead us in the pledge? >> I pledge algiance to the flag of the United States of America and to the stands nationy for all. Okay. Thank you. We are moving on to item three, recognition. I will hand this off to Dr. Jick to do what is always a highlight of
002our board meetings. always recognize folks at the board. I will go through school district orientation program leadership and professionalising partnerships collaboration meaning apply. leadership. [Applause] I guess everyone in this room started to too. Awesome. You have fantastic work and thank you on behalf of the board. Very cool. Awesome. >> So, we're all going to get up and go take a picture. You guys are coming, too. I did get one of you standing there too. [Music] >> No, I think as long as you're close enough, we can just do one roll. Everyone ready? [Laughter] very uh impressive. We'll move on now to item four. Uh persons requesting to address members of the board of education. Mike, do we have anyone that uh is doing this? Okay. >> Excellent. >> Okay. So, I'll real quick read the
003rules. Each statement made by participants shall be limited to three minutes. Policy 1673 167.3 outlines additional rules regarding public comment. It can be found on the district's website. So, when you start talking, I'll uh just start a timer here. As we get to that three minute, I'll just ask you to if you're still still talking, just to get to your final thought. But >> thank you. >> There you go. >> Uh good evening. My name is Summer Mensor. I currently have two uh children throughout our school district here. And tonight, I'd like to ask for your support moving toward an out of sight and out of sound policy for cell phones in our high school. Currently, teachers are being asked to monitor students cell phone use to remind students to put them away or to
004check what they're doing and also trying to keep them on track with learning. This adds yet another task to their already full plates. But what if we removed the phones from the school entirely? This isn't about adding a responsibility. It's about removing a major distraction altogether for both students and staff. Some may think allowing phones phone use during study halls, passing time, or lunch harmless. But when students use their personal devices, they often bypass our school safety tools like our GoG Guardian program. The opens that opens the door to inappropriate content, unsupervised communication, and other risks during the school day. Our schoolisssued Chromebooks already provide secured monitored communication tools for both academics, academics, and parents contact. Please, I'm sorry. Phones just aren't necessary. I'll repeat this. Each student is already provided with a guardianprotected Chromebook
005that gives them the ability to securely communicate with teachers and even their parents throughout the day. Why are we allowing unsecured devices throughout our school? Let's prioritize giving students opportunities to engage in face-to-face conversations during their time within the school. Guide them to become more aware of their surroundings and their peers. With limited time in school, we should be focusing on teaching them how to interact and build real life social skills without relying on personal devices. I've heard the comment, "This is Coler. Nothing bad has happened here." And thankfully, that's true. We are a strong, supportive communic community and a great school. But that doesn't make us immune. Hoping nothing will go wrong is not a safety strategy. We continue to tell our children, "See something, say something." How can they do this if they're
006distracted with eyes down on their cell phone at each opportunity given to them throughout their school day? Constant distraction weakens our awareness and our safety. I'm not asking for this change because something has happened. I'm asking because I don't want us to wait until it does. This is about being proactive. Prevention should never come too late. I respectfully ask that we protect our students, support our teachers, and ensure our school stays a safe, focused environment for learning. This makes cell phones truly out of sight or I'm sorry, let's make cell phones truly out of sight and sound during our school day. Thank you. >> Thank you, Summer. Mike, do we have any other persons requesting? Okay, we'll move on now to item 5A, the board president report. Um, uh, compliments to to the team here
007at Coler. Um, I believe Tara, Kelly, myself, and Emily, uh, were able to join for the new teacher lunch uh, at Horse and Plow. Uh, super great group of of new teachers and veteran teachers there. It was a fantastic event, a great welcome, great way to kick off uh the start of the year. Uh compliments for for coordinating folks from the foundation, from Coler Company and the Village of Coler to be there as well to show uh that we're a unified front and do best when we're all working together. Uh so again, hats off to the event. Fantastic. Uh and I'm going to uh uh yield now to Kelly. I was not able to make it to uh inservice, but Kelly was. I'd like Kelly to share her thoughts. >> Sure. Thank you. Um I
008was able to attend the welcome that Mike gave at the beginning of inservice. Um I found it to be energizing and inspiring. Um we know that we have a high achievement district in our classrooms and in our extracurriculars. Um, to me, Mike made it clear to the staff and board that he intends to take us to a level operationally where we're meeting that level of excellence in everything that we do. Um, so I thought it was a great kickoff to the school year. >> And that that concludes uh the board president's report. Any questions? Sorry. Okay, we will move on to item 5B uh superintendent report. Dr. >> Jig First, thank you for those kind words. You prepare for something and you never truly know how it's going to go. So, I appreciate that. And
009yeah, it was exciting to give and the start of the school year uh was awesome. The energy as folks entered from visiting and getting to see their colleagues once again into our welcome and introducing our new staff and the warm reception that they all received. Uh that was a wonderful event. Building on the new teacher orientation too. Uh it was well done and it was a great and being new at the new teacher event too, it was very welcoming and I appreciated that energy as a new staff member and so that was exciting and I appreciate everything that Natasha and the teachers we recognized did uh to make that happen. Also want to thank the school Coler school friends uh for the meal that they provided the booster club for the student activities with mini
010golf and pizza for for our students and then the hard work of our staff throughout our days of preession or inservice. a lot of different things going on from mandatory trainings to talking about curriculum to setting up the classrooms just so that everybody's welcome at the back to school events. So that's appreciated. Uh we continue the 26 27 calendar work. We talked about that. The joys of starting the school year as we get folks back in the building to have those conversations. I outlined some days for you too uh with winter break and looking at spring break the last week of March. I'm excited to have a group of folks with us and joining us actually tomorrow afternoon to start that conversation as we uh build that schedule collaboratively. As I mentioned previously, we're going
011to be doing coffee with the superintendent and Friday the uh 26th of September at 8:30. Uh looking at doing that at the library as uh my original woodlick market uh plan was foiled uh by construction. So uh that we have some items that we're going to uh push out for that. But again, it was an exciting and and welcoming start to the school year. And I can say this, my one time, too, being a new staff member and feel feeling um as welcomed as I was uh by individuals. I hope everybody felt that same energy. So, thank you. >> Any questions for Mike? I I I I forgot to add to my uh board president report. Just a big thank you to our uh everybody who kicked off the semester for our students. From everything
012I can tell, I can speak for this board. Been a great success and we appreciate all the work to make it such a success to start and to finish and so great to be in this district. Okay, we'll now move on to item five C, cell phone policyformational update. I will kick this again to Dr. Dwick. >> So Natasha is joining us and she's going to I think by tiff we still have a chair there too. We kind of our student representatives threw us off a little on some of their switching. I love it. I appreciate that. So we'll be good to go. But uh she's gonna give us an over policy and just providing an update on where things are. And this is really intended to be a report and anformational update, not a
013discussion item at this point in time, but we wanted to make sure that we provided you over things and what Natasha and her team have been able to implement. >> Thank you for having me. Um so I just wanted to start with um During our pre our welcome back evening when we welcome our new students and our freshman and high school students we we do cover also the same information. So during our high school class meetings on the first day of school we review expectations for the use of selfs along with a clearly outlined discipline model. Teachers also share these expectations in their teacher expectations as well as their sylli and explicitly work through reviewing this with students in the classroom within that first week of school. The times that students can use their phones
014obviously at the high school include passing time, lunch and study halls in class teachers discretion and during advisory. Um classroom expectations for cell phones apply on a Monday, Tuesday, Wednesday, Thursday. In some classrooms, teachers have the flexibility of what they do as a fun Friday. Um, times that they should not be using their phones are also very clearly outlined um in classrooms without teacher permission um in the hallway when moving throughout the building other than passing time and then in bathrooms and locker rooms. In May of 2024, um I had engaged with a staff and student panel of freshman, sophomores, and juniors uh comprised of five teachers and seven students. Um the purpose of that uh panel was to increase the goal at least the outcome was to increase student engagement and participation in class
015reducing interruptions and redirection by staff and the second point was to increase teachers ability to focus on teaching. again students were part of that as well as teachers were part of that. Um during this time with the staff and students we also watched a clip from the YouTube video by Jonathan Hu who is the author of the anxious generation and the video was titled smartones versus smart kids. In August then of 2024 we used the student and teacher input and collective solutions that we had gathered from that to create a self practice that was In September of 2024, at the end of the school year, uh we gathered some data and the data indicated eight minor referrals. One senior was in that group, five juniors and two sophomores. Two, there were two major referrals and
016those both were two seniors. Um throughout the year then um teachers have an avenue to discuss the implementation of of how this was going. We do this at faculty meetings through the admin advisory council that we have monthly in the event that we needed to make some adjustments and uh have some conversations about any changes or what we wanted to continue at the end of the 2024 school year. Um we again gather feedback through conversations using the data from that current year to inform our decision making and then either would adjust and or continue the agreed upon practices which then led us into the school year with the same practice that has been implemented as of >> Natasha. So this Doug Jick, this is a report we're simply receiving here. Okay. No action required. No
017discussion required. We've received it. Thank you, Natasha. We move on to item 5D, student representatives report. Uh I'm going to kick it to our student representatives. Let's do some introductions and then get into it. >> Hello everyone. I am Karma Maktazuma. I serve as the vice president of the student council and I'm currently a senior here at >> and you guys might know me from last year. I'm Charlotte Fuller and I serve as a president of student council and I am also a senior here at Colard. Uh starting off, we wanted to give big thank yous to Color School's entire faculty, teachers, and staff for a great transition to the new school year. And we are excited for the great year ahead of us. And a special big thank you to all the senior parents
018who helped us who helped set up a magical senior sunrise breakfast. We truly appreciate you all. >> Okay, taking a look at the student council. We have had two meetings already and we are busy planning Kar High School's homecoming. We are excited to announce that the theme for this year is going to be a night in Rio. So like a Rio carnival theme based on the movie Rio. We have planned some exciting dress up days for the week of the 29th through the 3rd. The Friday before we are hosting an exciting pep rally filled with many fun games and competitions to get the student body excited. Further information regarding the time of dance and ticket sales will come out soon, but it will be a great week. Additionally, the student council and HOSA are hosting
019a blood drive which is coming up soon on Friday, October 10th from 9:30 a.m. to 2:30 p.m. held in Coler School's event lobby. Uh to book an appointment, please visit redcrossblood.org and use the sponsor code coler to sign up. So if you are able, please sign up and help our community. More exciting news. The cast list just came out for the Coler School and Howard's Grove Grove conjoined fall musical for the Sound of Music. Congratulations to all. The musical will be held from November 13th to the 16th at Coler Memorial Theater. We are excited to see our fellow classmates on stage and represent the Bombers well. >> And lastly, we wanted to give another thank you to all the teachers, parents, and faculty faculty members here at Color. We are excited for a great senior
020year. >> Awesome. Two fantastic reports. Very well done. Uh I would ask that we maybe put the information on the blood drive signup so that that would actually be in the minutes if we have enough time for that um for publication. But that's fantastic. Great stuff. Any questions? Okay, we'll move on now to item 6A, preliminary budget update. Isaac, are you going to take this one? Excellent. Floor's yours, Isaac. >> All right. Thank you. So, uh, we have been diligently working on our budget, waiting for state information and all the moving pieces that go into the budget. Um, our last update was back in June. And as of now, we have a lot more numbers coming in solid. Uh, there's still a few things we're waiting for. The biggest thing is the third Friday count,
021which will be conducted on the 19th. Once that count's made official, a lot more numbers will become solid. The state takes its time to process uh those counts for all the school districts, make sure that all students are ticked and tied from open enrollment especially, and then eventually they'll come out with that October 15th final aids number so we know exactly where our budget lands. However, as of right now, uh everything is coming in clean. Um, some of the numbers you'll notice on the far right column are in italics. Those numbers are mostly still still could be tweaked just a little bit. Uh, the biggest change you'll notice in our budget is from the old one back in July to the new one is the uh decrease in residents. Um, we had a large graduating
022class of residents in our senior year. So, that just took our number down on that. So, that's the biggest change you'll see. Um but otherwise you see we're still at pretty near a break even budget. Um as we continue to get those final numbers we'll see what changes but as of right now we look like we're going to have break even budget this year. >> You have any questions for Isaac? Just process-wise could you briefly share Isaac the next steps in the process to approving the budget? >> Certainly. So the third Friday count is the biggest thing that's left. So, uh, once that happens on the 19th, we have lots of paperwork to turn in with the state. Um, and then, uh, lots of ticks and ties between us and other school districts for a
023few weeks. And then eventually DPI gets that, uh, October 15th report out, and that gives us our final numbers. So then I go back to my spreadsheet, plug the last numbers in, the last changes, make sure there's no uh last minute adjustments to our expenses, any surprises that might have come through. And then uh I will be presenting that at our annual meeting on October 27th and uh we'll go through line by line of that. >> Thank you. This is a couple other updates and this is just kind of our our order of events too. Building on what Isaac said, uh we are meeting with the finance committee do at the end of the month. We'll talk through a number of of different items to include what does our debt schedule, what kind of payments
024we want to look like and ultimately what recommendations then is Isaac able to to bring forward uh to the folks at the annual meeting. So that'll be part of our process. Um our our annual meeting budget booklet will will out in early October. That will include items like the debt schedule, where are enrollment trends, a number of those differentformational aspects ahead of that annual meeting so that community members can engage in that as well as the board. Uh but that's we will be building as Isaac said, it's still it's always going to be budget's always a working document. Uh but until we have some of that information at the state level or from the state, that makes it a little bit of a challenge still. But we want to make sure we're prepared for those
025different situations and just what some of those numbers are, including where are our tax rates coming, where are the different uh taxing entities lined up. That will also allow us to have a more strategic conversation of how do we want to continue to build our financial planning for the future. All right, thank you for uh that update. We're on to item seven, the consent agenda. Can I get a motion and a second for the to approve the consent agenda? Thank you. >> Second. >> Thank you. Uh any discussion on the consent agenda? Anything need to be taken out acted independently. Okay. >> Sure. >> Oh yeah. Can you just Yeah, just >> and I would ask you, sorry, K, can you repeat that? >> Sure. Um, as I was looking at the revenue, there isn't
026any revenue in the food service fund. Could you just let us know why that is? >> Certainly. >> Yes. So, uh, there's currently an error in the third party provider we use, our e funds report. Um you'll also notice uh on the revenue report for this month there's not a lot of change for August for the very same reason. Uh reports are stalled at the moment from our third party provider in speaking to Skyward. We have a service call into both of them asking for help for how those systems need to keep talking and we are in the midst of that process right now. We should have that answer soon, but uh as of right now, we're still in the waiting and trying to get these two separate vendors to talk to each other and
027talk to us. So, trying to get three people to the table to make sure those are finalized. Those revenues are being recorded. They are coming through and uh transactions are being made. I've talked with many parents to make sure that those transactions are processing fine. Skyward will be caught up and it will show all of those revenues. It's just having trouble talking right now, but nothing is being missed. Everything is still picking up. I've been following through examples and seeing that everything's working fine. It's just not coming out with the final number yet. So, >> we'll get there. >> Thank you. Appreciate that. >> And thank you for that, Isaac. >> Any other discussion? Okay, hearing none. All those in favor say I. I. >> I. I. Motion carries. We'll go on to item 8,
028policy review and approvals. Mike So, the policy committee met and I will toss this to the policy uh chair to go through some of the items that we discussed and I'm happy to also weigh in because there are some aspects that are kind of technical changes or niola based, but I will let Heather uh kind of lead us through that process. >> I mean, I think you said most of what needed to be said, but majority of these were kind of those technical changes. Um, some of them included again adding the proper um to people who are now in our district. Um I'm trying to think was there any specific one to do anything just kind of >> I had had a question about one of the um changes but I shot Mike an email.
029I can't remember what it was and it was addressed immediately. So I don't have any questions here. >> Did you want to add I feel like I didn't >> we will see technical changes moving forward. So, as some of those things are outlined and the technical changes for for this meeting, we brought those to the policy committee. Those are generally things that it will be an FYI. That's simply they changed the number of the state statute to 119.2 instead of 119.3. Those types of items. So, those are or or a plural to a singular, those types of things. So, those technical changes generally will be more just an FYI. And then these other policies get us in line. We talked about just some of the name changes and then this is kind of the the
030items that have been tabled before. This gets us in line and caught up uh with with our Neola updates. >> I appreciate you giving examples of that just so other people what that means when they see technical changes. So, thanks for explaining that. >> Sounds more official than it actually is. >> Uh okay. So, it um uh any other discussion? Okay. Okay. So, now I will entertain a motion to approve. Oh, no. Something happened to board docs. I'm sorry. Nope. I got it. Motion to approve policies 2220 2260.02 84058802. Did I hit them all, Mike? You think? Okay, great. So, that is the motion. If I could have someone make that motion and then a second. >> So moved. >> Second. >> Any further discussion? Okay. All those in favor say I. >> I. Motion
031carries. Moving on to uh item 8B, our adoption of board norms. I want to uh thank Mike for the work he did to put this well Mike uh uh the Coler team >> for the work done to put this in a really cool uh visually appealing document. Um I think we were all um had reached consensus on these board norms uh throughout the last couple of meetings. We just wanted to be in a spot where we're all here to be able to uh approve these norms. I'd like to approve them by an official vote. Um, so before I I call for a motion and a second to approve the board norms, are there any uh discussions, comments, questions related to these? >> So just so the community knows too, these were things that were um
032kind of produced from that retreat that the board did and it was kind of our board commitment of um how we want to run ourselves and hold each other accountable um for being our bestelves. Um, and then we collectively kind of put those together. Um, and then Mike did a or the team did a really beautiful job of making a visual. I'm wondering if that couldn't be something maybe like that gets shared in, you know, on the website or the newspaper. Already did that. Okay, great. >> We haven't done that yet since y'all haven't approved them, but we are prepared and found two spots where we will likely attach those. >> Wonderful. >> I would like these also in the minutes for sure. Excellent. I would request there in a minute. Sorry. >> Okay. Okay.
033So, at this point, I would entertain a motion and a second to adopt the uh CL school district board norms. >> So, you Kelly. Motion a second. All those in favor say I. >> I. I. >> Votes I. Motion carries. Very good work everybody. Uh moving on to item 8C, community conversations, review, and planning. Uh I'll kick this to Mike. No, I think it was a great conversation. We had a few community members that joined us and I thought it was insightful, good discussion, good background just on what we can continue to do as an organization and and just the general excitement uh that I felt from folks wanting to be part of our community and our school and uh individuals that aren't necessarily of uh school age children, but their excitement of what was
034going on and what they saw and what they saw of our students. So to our students in here too, there's people that are proud of you that you don't even realize are proud of you. And so that's something that I thought was very valuable. I loved the ideas too of just uh the senior friends. How do we connect the junior achievement components? Those are things that we're doing with some of our students already that I think have some natural alignment and just things we could do. The uh athletic pass and some of those areas too. I think there's a lot of good feedback that we can take that is stuff that are some great things to demonstrate to the community and I appreciated their perspective and their positive energy uh throughout that conversation. I don't
035know if others had uh anything to to build on that too. >> Yeah, I'll echo those those comments, Mike. And my uh my big takeaway there's many takeaways was just a a hunger to be engaged and contribute and to be part of the school community. And we're just so fortunate to live in a a village with something like K55 with that hungeress. It's fantastic. >> Mike, thank you for planning. It was something that you had talked about way back in your interview and I think it's a fantastic idea and I hope we continue to engage our stakeholders this way. >> I loved it. We're we're scheduled on our board calendar. Uh we and I'm getting a little ahead to the board calendar, but we'll go through that a little bit uh in more detail, but
036we're scheduled. The annual meeting is really our public uh commitment in October. So, that's where kind of our our linkage is is fitting. November, we have one with our local elected officials. Uh I found this beneficial and I hope the board did as well where we can start scheduling that if that's something that fits before the meeting again and starting to invite those individuals to join us at the November meeting if again the board finds value in that and wants to continue on this trend. >> Okay, move on to item 8, broadcast communication. This is uh I believe um we have a draft of the communication that Tara did a great job putting together. Uh so thank you for that. You want to speak briefly to it? >> Uh, this was an article for the
037villager. It'll go out the beginning of October. It's um about back to school. >> One of my favorite times of year for lots of reasons. Um, part of it because I get to say tag you're thank you so much to all the people in the district um who make my life easier. Um, it's exciting time. Lots of great things happening. You'll have to wait for the villager to read. Okay. Now, that does not that's an FYI item. Doesn't require any sort of approval there. >> If there's any feedback prior to us, >> no, I don't have I personally don't. I think it's a fantastic article. I think you did a great job. >> Thanks. >> I really love how you recognized um a lot of community members that make that special, too. So, I liked
038that added touch on the bottom. Uh so we let's perfect segway into item 8E and Mike you and I can connect after the meeting on this but Kelly and I uh her and I have talked we are going to swap. So uh Kelly will be taking the annual meeting broadcast communication. I will be doing the gratitude and partnerships communication and we'll talk more about the reason for that later. So, we just dived into the calendar there. I'd hand it to you, Mike, if there's anything else you want to talk about. Finance as I mentioned earlier on that October calendar. >> Excellent. Mike, did you say we're going to have the annual meeting at the end of October? Oh, um, sorry. Then we might potentially and you can you can disregard that swap. I'll take that.
039I had a calendar error on my end. So, sorry. Count on me for that one. Yes. Sorry about that, guys. Okay, that concludes uh all the listed items on our agenda. Do we have a motion to adjurnn? >> So, moved. >> Second. >> Okay. All those in favor say I. >> I. I dribbled.