001Okay. Okay. Um, Tara >> here, >> Kelly >> here, Paul >> here. >> Myself, I am here. >> And Emily is excused for two. >> Yep. Emily is excused. Uh, she is at a conference. Uh, she has, uh, reviewed all the materials and told me she had no questions or comments. Moving on to item 1B, statement of public notice. Mike, was this appropriately posted? >> It was. >> Excellent. It was. All right. Item 1 C, we have approval of the agenda. Uh, can I get a motion and a second to discuss? >> Second. >> Thank you. Any uh discussion on this? Uh, hearing none. All those in favor say I. >> Chair votes I. Motion carries. Uh, please rise for the pledge. Mike, will you lead us in this? I alian to the flag of
002the United States of America and to the stands one nation under Godisibley and justice for all. >> We will now move on to item three which will undoubtedly be the highlight of today's meeting. This is the recognition of our high school girls uh uh track state champion relay team. And Mike, I want to hand this over to you. >> Mike, I'm gonna I'm gonna give you a microphone here so the folks online. >> Thank you. Um, my name is uh Eric Eckert. I am the uh Colar track coach and standing here next to me is uh Sophia and Maggie. They were two of our four members of our uh 3200 meter relay team who won the uh state D3 state championship this year. And it was just, you know, a well- earned victory for these
003girls. They've been working hard all season and not only during the season, but you know, through the summer cross country and all that stuff just through hard work throughout the years have kind of led to a a really nice victory at uh state this year. So, but with everybody uh being underassmen, we were I think less than three seconds from breaking the uh D3 state record. So, you never know what next year will bring. So, >> thank you. So, we have too on on behalf of the board of education. I will read the statement and the little proclamation of congratulations. Hopefully, all of my numbers are correct in this too when we're off just a couple seconds here. So on this day, August 13, 2025, whereas High School student athletes, Ella, Sophia, and Maggie won
004a state championship in the 4x00 relay due to their dedication and hard work with the support of their teammates, coaches, and Michael, the entire June 202 lacrosse, winning the 4x00 relay with a time of 9 minutes. 31 seconds. And whereas Lily Ellis, Sophia, and Maggie practice improved throughout an always grueling spring athletic season to win a state championship and improve their time by almost 42 seconds from their state performance. And whereas these students represent high school in our community out there of the board of education, myself, and the school district, we extend our sincere congratulations and formally for your personal team. Congratulations. [Applause] >> That's That's an error on my part. We're good. We're distance folks around here, not >> sprinters. Ladies, >> you're welcome to. >> Can we get a picture with you guys
005holding them? Is that okay? Perfect. Thank you. >> Why don't we all do we'll do it right up here? Yeah. >> Isaac, would you mind taking this and then we'll get Mike in there? Also right here. All right. >> I'll send that to busy summer stuff. [Laughter] Just a fantastic reflection of our school district and appreciate Mike shining spotlights on all the we're doing and the more we can we can do this type of stuff to recognize all the great work is just all the better. So well done. Proud of all of our our students and coaches. We'll now move on to item four. Uh is there anybody requesting to address members of the board of education? Okay. Hearing none, we'll move on to item 5, the board president's report. I I continue to be
006in regular communication with Mike as he grows into the role as superintendent. He's doing a great job. Myself, Terra, and Heather were all on site for our new playground. Just that was a fantastic event. We got to meet the new principal. Great turnout, great community engagement, and thought it was a fantastic So great way to slow roll the end of summer. So well done. So that I'll conclude and we'll go to item 5, the super. >> Thank you, Paul. Also highlighting the playground open house. Appreciate everybody's help to make that happen. And it was a great event to have the community out um and enjoy some cookies and and see the kids play, which was awesome. And then trying to get them off for a ribbon cutting was an adventure that way. But that's good.
007uh just kind of gearing up for back to school with our professional development that we are having. We have our new teachers coming in uh next Tuesday. So, we have five new teachers and we have our teaching staff, our positions filled. Uh so, Natasha's really takes point on the new teacher orientation with a number of our staff members leading the charge. And so, that's a an awesome day to to welcome folks back. And I think some of you are able to join us for lunch uh that day. So, we look forward to that as well. Couple other updates, too. We're working on the 26 27 school calendar. One of the comments that I've heard a little bit is is there a way to end a little earlier so we don't go into that that uh
008week of June where we have a couple days. And so we're looking at that um considering with winter break it kind of falls in that interesting time. Uh so looking at potentially not being able to have that two full weeks off uh for that that week and looking at in that 26 27 school year having a few days right before um Christmas and then spring break being consistent with the last week of March. I know that's been something that uh folks appreciate. So we're going through that. We're working on it. But those were some highlights that I wanted to share because those questions have come up. We're going to be doing a coffee with the superintendent in September on September 26th. I'm working on a location. We have the Woodlake Market uh scheduled, but uh
009I don't think that's going to happen right now. And then uh just a a report out on the county superintendent and board legislative budget meeting. Heather and I were able to attend that at Shboen Falls and just talking about how can we share more information with our legislators around the budget, around school finance. Um, and so that's something from the superintendent lens we've been working on of how do we combine a joint communication when we have very different needs and different situations, but also how do we uh share some of that information around the budget, how that impacts uh school finance, and just making sure that we're doing a nice job of educating folks around those topics um as as they go through. Uh we also have two student representatives that'll be joining us next
010month, too. Uh Charlotte will be back and then Carmine's our second uh student that'll be joining us. And then exciting news, we also have two student teachers from W Oshkosh that'll be joining us. So, it's good. We're we're fully staffed on on our teacher side and uh continuing to prepare for the upcoming school year. And I don't know, I'm excited to get folks back in the building, too. It's a little too quiet sometimes. >> Thank you. >> Any questions? >> I will say that you're working to the 26 27 calendar. I've appreciated your efforts to involve many internal stakeholders in that discussion to create on what that should be. So, thank you for including people. Okay, we will now move on to item 5C, the spring activities report. We have a copy of this report
011in our packet that we have all reviewed. U Mike, I will hand this to you uh to kick off the sort of presentation. >> Yeah. No, it's something that we typically do is building in what do the activities reports look like. So Ryan's going to highlight just a few items uh from that list. We wanted to make sure we provided you with a more detailed report um that that Ryan has put together and good information to share, but he wanted to call out some specific items within that. And so Ryan, if you want to join us here, that would be great. have a microphone there and give us two, three highlights of a great uh spring. >> Yeah, absolutely. I just want to start out with some uh the shout outs. Thank you to the
012event workers that helped this past spring season to ensure that all the events ran smoothly. Uh we always receive many compliments regarding our facilities, regarding how our events are are ran and that obviously wouldn't be possible without all the great people that help us. Um, just some highlights from the season. Tennis, uh, they're undefeated in conference play, which is pretty impressive. They made it to team state as well, and we had six participants at the individual state participate and won doubles, uh, placed fifth in individual state. They made it to podium, so that was pretty good. Uh, baseball, we hosted a home playoff game. Um, we did play some of the toughest teams in the state. So, uh, we performed pretty well against them and had a good season overall. Girls soccer, great season for
013them. They doubled their win total from the previous year, hosted their first playoff game since 2019 and won their first playoff game since 2019. So, that was nice to see. And then golf, uh, finished second at regionals, third at sectionals, and we're only a few strokes away from qualifying for state. and everyone will be returning next year. So, should have a good run there. Uh track four by 800 one state Maggie Beagler uh finished third in the 1600 and second in the 3200. The boys 4 by 800 finished in fifth. So, great performance there. And then a couple things about our activities. HOSA competed at the state leadership conference for HOSA. We had several students make it to internationals as well. Math team got in second place at the class C in the 2025 WMC
014high school math contest. And then science Olympia, we had six students that participated or sorry, Science Olympia had a couple first place uh finishes at at their competition state and then DECA had six people compete in the state DECA competition. And then finally, I just want to say thank you to all the coaches um for giving up their time and countless hours to make student athletes have the best experience possible. >> Thank you to coaches and our teachers and staff who assist all of our parents who assist as well making all of our activities so successful. Any questions or comments? No, I was just going to echo to see the amount of teachers that are on that list who spend time outside of school, including the admin as well, um, is really great. So, >>
015and then just a special shout out to the booster club who also put in countless hours making sure our concession stands are staffed and we have all these great events for our students and community. Also, it would be the future numbers of students. >> Uh, the couple middle school activities that we have, I do I do not do elementary clubs. >> And I do have those numbers, by the way, for It would just be interesting. >> Sure. Yeah. We had 117 Colar kids compete in spring activities. That was out of a total of 236 students in high school, which is right right around the 50% mark for participation. sports alone and >> just sports. >> Correct. Just spring. And then we have kids in different activities. >> Yeah. So we have numbers that are much
016higher than a lot of other districts. There's a lot of districts are declining in numbers >> and we are we continue to increase. >> Yeah, for sure. I can definitely include that in future on the board. Okay, item 5D and restraint report believe right there. >> You should also have a copy of my report embedded in the agenda. And so this is an annual report presented to the board on our total incidence of seclusion and restraint with all students and students with disability. In my report, I also have longitudinal data and I'm happy to report um that we have again had no incidence of secion or restraint questions. [Laughter] Thank you. Okay, we'll move on to item donations. And are we going to hand this off here to Isaac or Mike? Excellent. >> All right.
017So, uh, school year starting off good. Uh, we are on track with our expenditures and our revenues at this point. Um, revenues for the district uh are very low in July as there's not a lot coming in, only a couple of state aids. Uh, expenses. We're right on track with what we expect to be. Um, if you look at the report, it does show that we are a little bit higher in expenditures than we were last year in July. And that's just because we are doing a very good job here at the district at jumping ahead on all of our curriculum subscriptions, our online subscriptions, uh, our technology purchases, making sure all of that infrastructure is ready to go right away. So, we are right on track there. We also have a few donations that
018we'd like to acknowledge. Um, $1,000 scholarship from John and Karen Egan. Uh, $2,570 donation from Daniel Wolf for the golf club. Uh, an anominous donation for the Young Women's Leadership Club of $5,200. Uh, a scholarship donation from the American Red Cross of $800. Uh, a busing donation from Coler School friends of $1,000. another busing donation from Coler Athletic Bomber Boosters for $588.89 and then a donation for for students from the Coler Company um for $1,000,9425 and then a donation from the village of Coler for tourism promotion for $5,525. >> Can you speak a little more to that that last one of what the tourism promotion is? Uh certainly that is a new thing that we have not gotten in the past. Uh I was actually going to be getting more information from the village. Uh
019I don't have a lot at this time and I apologize for that but I will be looking more at that in the near future here. >> Is that for >> what >> was it for the classic? >> I don't have that answer today and I apologize. Um, a lot of times tourism commissions will provide money to school districts, but I I will dig more into that. >> Yeah. Uh, the other big thing going on right now for our department is uh our audit starts tomorrow. So that is all inclusive in our department, keeping us all very busy right now. Um, our auditors will be here tomorrow for a very long time from about 8 to super late at night and then they'll be working again on Friday with us. Uh, they will come back a
020few times throughout the next few months to do other small projects as the state opens up different things to do, but most of the work will be done the next two days and it will be quite a few hours that we'll all be on staff here and making sure to answer all the questions that they'll have. appreciate all the work you do. >> Do we still need to approve donations or just motion to accept these Just know how appreciative we are as a board and district. So many fantastic generous donations from so many stakeholders. No discussion. All those say now move on to the consent agenda. Does anybody have anything they want from the or agenda? So I'll take a motion and a second to open up discussion on it. for discussion. I want to
021hand this over to Dr. to recognize our learning development candidate. >> Yes. >> Yeah. So excited to introduce Erica Van Aston. Uh she's going to be joining us from the Howard Swamico School District um as our coordinator of learning and development. um I think opportunity where I know she's super excited and if she could wants to share a few remarks instead of me talking about her um excitement that would definitely be welcomed. >> Sure. So I'm just super excited to be part of Polar and moving us forward. Um just got all the good feels. Thank you for having me. Everyone's been so welcoming. >> Thanks Erica. So Erica is planning uh to join us next week. So she'll be part of our kind of new teacher orientation of taking that all in too as she
022learns uh with us and so excited to to get her started and on board with us. >> Thank you. >> Okay. Any other discussion? I just wanted to say how excited I am purch. >> Okay, with no other discussion, all those in favor say I. >> I car item 8A. This is a policy review and approvals and I will I believe on this you have it if you want to speak briefly about this. >> Yep. Um so we had shared this before so everyone should be able to have eyes on that prior to tonight. Did anybody have any questions or anything up for discussion? Um most of the policies you'll see were simply just updating name changes of um current staff and then also a revisit of the discussion um of the um increase specific
023to the lawnmower. Is there purchasing purchasing one more. Sorry. Um is there anything you wanted to add? >> Yeah, I think that's that's probably one of the biggest things is a lot of these are connected to the names as Heather mentioned that the purchasing we've talked about um with that limit and allowing us to to make purchase at a greater level um so that we're not bringing things like a lawnmower uh to the board. So that'll that'll be help uh helpful with operational items. Uh there are some other policies that we're going to have to revisit um in probably the next few weeks. Uh there's additional updates that need to be taken care of. Um, as Erica seated and as well as another policy that we need to just take a look at that was
024tabled uh from a prior time. I was not uh interested in trying to introduce that Thursday afternoon when I met with our Neola rep to prepare the board for that. So, our plan right now, Heather and I have discussed this too, is to have a policy committee, kind of not ad hoc, but ad hoc policy committee to try to review those few policies we have to ultimately try to bring those to the September board. One of them is connected to just like the name changes where we have compliance officers identified and so we need to be somewhat timely in getting those uh taken care of and caught up. So those I think are the big things that that are on the horizon, but uh we'd look to um approve the policies that are are listed
025out here and uh start making those changes with and getting those updated online >> motion list. these policies. How should this motion be? >> I I would make the motion with just the policy numbers there that we have identified. So I would call those out. >> Okay. So, okay. I will entertain a motion to accept amendments to the following policies. 22 260 1 3 1 22 41 22 4 362 >> So 43 >> and 43 Second. Any further discussion? >> All those in favor say I. >> I. Item development goals. This came out of our brainstormed. We ask to take a rough draft. we had talked about and we'll potentially finalize that and incorporate anything we might have missed. So that might I will hand this to you. >> Perfect. Yeah. So as Paul mentioned
026and in the document that's attached you'll see they outlined the the board norms from the retreat. So took that from the post-it notes and the chart paper and then built those into just some statements. looked at revising those statements and pulling some of those key points and kind of combining where we had some statements uh with some of the the language there that that called that out. So on the bottom of that page um you'll find kind of a high level and then a little bit more of a descriptor for those words that that uh looking at capturing what the board was intending as their norms. Uh so that's the layout and and what is in front of you here as a draft. Uh trying take all of your items, put them together here to
027reflect both the conciseness of items, but also having a little bit more of a descriptor called out with each of those. >> I don't have any. >> Yeah, I agree. I appreciate the work done for us. >> Unless there is an objection, what I would ask is we add this to the September agenda to vote on. I think it would make the most sense for us to do that as a full board here and why don't we also put this draft for the public section and it would be my intent to call for a motion to approve that and ultimately include the norms as you uh in the minutes so that those >> okay item >> well Paul before you go on there the goals is also attached there from the board development so >>
028my apologies do you want to walk us through that >> yeah so again capturing more of the chart paper and the post-it notes from the the retreat here and starting to build what do our three month six month ninemonth goals that the board identified um are on there. And so you have the link to that document that I've started to add some different elements to that so that when we reflect on our three-month goals or six-month goals and ninemonth goals, we can point to progress that we've made or areas that we continue um to to work on and develop. Uh what I would ask the board is the three-month I believe is pretty straightforward and I think we're clipping along on a number of those items. uh six months. It's again something that we're going
029to continue to work on. Looking at the nine month, that's probably where I have more questions of what we want to identify and outline. Um the curriculum review cycle, that's pretty straightforward. I think we can work on having that the the WASP self-evaluation tool that's connected to a specific timeline that fits within this. The last one on strategic planning and framework. This is probably where my biggest question is is was the board's intent to start that process or complete that process um by that 9month goal. And I have my opinions on that, but I also would like clarity from that. I I've already started the process of gaining some proposals from some outside entities to facilitate that process and I've linked those into those documents for your review as well. That's not anything that a
030decision is needed on at this time, but that clarification on timeline will be very helpful because if if this is something and the intent is to finish by April, uh we have to get going now. So, >> so my starting meaningful strategic planning needs to be done right and you also have the realities of dealing with being a new superintendent and learning the school >> and have framework in place to start that process but that's just Paul talking >> I felt the the same way. I also feel um I really love the um kind of our calendar at a glance, so to speak. I'm not sure the technical name of that document, but I feel like a lot of those beginning of the roots of the strategic planning and what we need to accomplish right
031now is part of that other document. So, I felt the same way of just kind of that exactly what's on here, kind of looking at who who we can work with, what's going to start that. Um, but I feel good about not having that be expected at the end because we already have kind of that other document as well where we're really strategically looking at kind of those pillars like policy and finance and things like that. And so, um, I feel like that's a good guiding document. about kind of getting our ducks in a row, so to speak. I really enjoyed our retreat this summer and I was thinking that maybe we would do a couple days next summer to really wrap up our strateg. I would say consultant to work with and startic and
032then some will be And so I would ask that the board that at your convenience just take a look at those proposals that are in there. Each of those proposals has a community engagement uh process. Slightly different in each of them, but I think that would be a logical step is let's take a look at that, continue that discussion so that we're ready to to move forward. And yeah, I'm happy to uh gain any additional information from any of these groups or look at some other options, but these are folks that I've all have all met with me on this topic and I've kind of brought them up to speed on where we are currently at. So that would be something just as we continue to move forward. So thank you. >> Thank you for
033doing that work. >> When would you like us to make a decision on I I think we should do it in kind of a almost now two-step process now that we've identified this. I think discussion at the September meeting of kind of a direction and then I think ultimately maybe October we're looking at making that selection. So we'll review the proposition in October. Item 8 resolutions association school boards which uploaded in our packet is a process by which we could engage to bring resolutions to WY and could ultimately approve those through their whole government. This is purely FYI and I got this hard I don't think we're in a position right now uh to be uh putting forth resolutions. Um you know we're focused planning community engagement that process is there so that you're aware
034in the future. Anything to add on that Mike? >> No. Any questions? >> Okay. We move on to item 8, September community conversation. I will kick this right to you, Mike. >> Yep. So, just looking ahead and following our uh calendar that we've drafted as well as some of the short-term goals uh that the board has established. Part of that is engaging with the community um and what I refer to as linkages terminology that I use. Uh but that's really those community conversations of getting in touch with different stakeholder groups and we've outlined those groups on uh the board calendar. So, I had a chance to connect with Rhonda Kohler in club 55 and just this idea. I did hear back from her um and something that they're definitely interested in. I I've just put
035together some sample questions that we could ask of this group. I found that these activities have been when they're focused and we have specific questions we're asking, they're a lot more productive. And so I think that's where as we build what are some of those engagement sessions. This to me is really a first step in when we talk about the strategic framework and planning process of we're engaging folks now as kind of our I won't say trial run but it's getting folks accustomed to that because that's different and I think we can kind of glean into those different groups with some of those questions we have. I think for for this group it's generally folks that don't have kids in school. How are they getting their information about the school? How can we share? You
036all have targeted communication as a priority a number of times. I think this is another group that we could engage there. Um I I would look at this being something that would kind of be the ideally before our board meeting. So if we were able to meet a little earlier on, I'd have to look at the exact date, but before our September meeting, maybe an hour before we have 45 minutes to an hour with those folks and that are invited and then able to ask them some questions and hear back. we have a huge outpouring, we'll kind of divide and conquer and break into some smaller groups. But I think this is a a step in that process that we've talked about of how do we engage the community and then building on those relationships
037and those productive positive conversations. So that's where looking at this, I would welcome any feedback on questions if this is something we're looking for uh to move forward with. And then I'd also look if we can confirm a date so I can get that to them as soon as possible around that start with something positive. >> We we can work on some celebrations. Lots of really good things happening. So, I'm not we will we will find something to celebrate. I'm confident of that because our staff and our students are doing phenomenal things. So, those are always fun. >> Yeah. And I think it won't be meeting. So, It is okay if you're unable >> and I would welcome any feedback because seven questions in that time when depending on the number of folks could be
038a little aggressive. So, if there's a priority too that you all see, please provide that feedback to me. >> I really love that in-person face-toface opportunity and I'm excited to see where that grows. >> Okay, we'll move on to item broadcast. >> Yeah. So, this is again in kind of our our spirit of continuing to grow and and share our stories and information. Heather put together an article. Uh this builds on the kind of welcome letter that I did in the villager. This is the next version to that would go to uh the villager. And so Heather put time and energy into this and we were able to review that. And what I would ask is if there's any feedback or comments on this, please provide them to me and Heather uh by by the
039end of the week. Otherwise, I'll plan to to get this shared with Mary over at the Villager for for publication. don't know if they're going to be able to do the graphic. Uh so we uh >> wasn't sure with the Yeah, I usually if you send it kind of separate, she'll work around how it would be, but >> I just thought it was a nice visual for the community to kind of see that broken down in an easy fashion, I guess. >> So she was and I ran into her at Wood Lake Market, so I wasn't going to add her ask too much about graphics. Uh but we talked and she she was very appreciative of the fact of us contributing information and some articles and she uh was I I felt very well received
040by us wanting to do that. So, we'll continue that work. Um looking at next month, uh we have the start of the school year as the topic and and Tara, I think you guys volunteered for for that one even though I volunteered you last month. Now you're actually on the clock here. So, I will work with you on that one where we can kind of highlight some of the beginning of the year kickoffs. So, >> I have just one suggest first of all Thank you for making the first one of these. >> Great job. >> I wonder if we should sign it so it's clear that we line to say that it's clear. >> That was actually one of my questions too. I wasn't sure how we wanted these to move forward and and I'm
041fine to not getting recognition. We just going to say it's from the board. I don't mind at all. Um, but I would agree. That was kind of one of mine. I I wasn't sure how we wanted to address that. >> We should recognize the authors. Okay. >> Yeah, as I've mentioned before, this is a standing item. We'll have this just for our review and a point of reference uh within our materials. Again, kind of breaking down and adding links as we go through this. I I wanted to make sure this still reflected a working draft. Even though we polish it every time we have a conversation, we're able to build on this. And then when we talk about 26 27, we're able to really build this around, hey, this is where we saw things and
042we've been able to adjust and to be even more accurate from day one of what our calendar would look like knowing we'll have some adjustments in there. So, going to continue to build on this um have this get items attached in there so that we're able to uh continue to to focus our work and making sure that we're meeting certain legal requirements we have as well. just some items we need to cover. Uh notice in September too, we'll have a finance uh meeting later in there. Really getting ready for the annual meeting. Um then we're going to do presentation wise, we'll do a start of the uh school year check-in. I've been asked a little bit about cell phone policy. So we're going to just do a littleformational update um around the cell phone policy
043and what that looks like u especially at the high school level. So um we will have just anformational update for you all for that. Um, and so really intended for that true purpose of information. Um, and then we'll have, as we mentioned, the community conversation and linkage. Terrell will work on the article and then we'll start really gearing up to for the annual meeting. Um, and making sure we're ready uh to go for that. One of my favorite activities. I love the annual meetings. So, I'm looking forward to that. Not everybody has that same feeling, but it's a good time. So, thank you. >> I just I know I said this before, but I really appreciate this document. I love everything in one spot. I think it helps hold the board accountable too um in
044what's to come and what we've done. Um I love like I I uh we added kind of that policy approval that we did tonight on here as well. So I think that will help to show the work the board does um because I know that was one thing that came out of our retreat is just how does the board hold themselves accountable and and continue that professional growth of ourselves. So I just really appreciate being a onetop shop. >> Okay. Item nine. I will entertain a motion to adjourn to close session statutes employment compensation performance evaluation data public employee jurisdiction responsibility. So Kelly Hi Paul. >> Hi.