001Here I am here. Excellent. Moving on to item June 6. So discussion in favor say I. I. Now stand for the lead to the flag of Americ. comments and suggest just say your your name please and then we'll give you your three minutes. factory. cameras or something. Thank you. And just for Mike's sake, Mike, welcome here. CEO All right, we'll move on to item special. Realize there would be a conflict. So, thank you for accommodating this. We appreciate it. So um tonight I am very proud to be here to present on our special education program report. Um this is a summary of aspects of our current programming and information from the IDEIDA 2024 LEA determinations which relates to previous year outcome and compliance. Um, this is a quick summary of our services. So, our student
002numbers do fluctuate with new evaluations and exits. And as a reminder, we do serve students from age three through adult learning period, which is 18 to 21 based on their needs. We have a wonderful spe special education team with three cross categorical teachers, um, five special education program aids which cover four positions. We have one full-time speech and language therapist and a 40% occupational therapist. All other services at this time are contracted based on IEP needs. This year we did celebrate the uh retirement of our high school special education teacher Lori Schmid and the hiring of her um replacement Morganheim. We also celebrated early on hiring Delair Avery and Haley Holtz who took over um and cover a a position that was vacated in fall. We serve students with many different types of disabilities. I
003have listed some of them that we currently serve, but the state does recognize 12 areas of disability. So, we would be required to um serve any of those disabilities if that need should arise. Currently, speech and language impairment is our most common area of disability and these um services listed at the bottom are what we are currently providing as well. crosscategorical programming, speech and language, occupational, physical therapy, aiology, and nursing services. Um, and those services do fluctuate again based on our student needs. Coler um the Coler School District special education department historically has had a vision of strong outcomes to enable our students to have um a strong transition into post high school opportunities and find success. Key aspects of this are focusing on their self advoc advocacy and independence using evidence-based interventions, databased decision-making
004and high quality instructional practices. We cover students academic, social, emotional, behavioral, communication and functional independence needs. One example of an evidence-based intervention that we do use is the power of peer supports. So this is really peer mediated instruction and intervention and this is something where peers interact with or help students with disabilities learn a new skill in the natural environment. Um, we use this to work on academic, social, communication skills and to increase their participation. And we've seen an um increase in positive response and independence. And really, it benefits students with disabilities and those without disabilities. The Individuals with Disabilities Act requires the Wisconsin Department of Public Instruction to determine annually if the local educational agency meets the requirements of IDEIDA Part B. So, the goal of this work is to help inform our continuous
005improvement as well as close the gaps and improve outcomes for our students with disabilities. We are evaluated on over 17 indicators and it's a mixture of compliance and outcomes for our students. These indicators are calculated separately weighted equally and the results that I'm going to share for you are for the prior fiscal year. So these are 232 24 results that we received this year. Overall our program um fell into the meets requirements area with a 93% score and this indicates that we have no further action required based on our performance. This chart is a summary then of those indicators. So, as you can see, there are um over 17 indicators, and this ranges from looking at the outcomes for our students who exit special education with a regular diploma versus those who might drop out.
006It looks at things like our participation in statewide assessments as well as our proficiency on those assessments. It looks at disproportionality in our discipline as well as in our identification of students. It looks at the educational environments where our students are receiving services, whether or not our evaluations are timely and meeting those um required timelines, and then our transition services for preschool students as well as those in high school. Finally, the last two slides I will share with you are really some outcome data based on the forward results. I'm really proud to share this data. Um, so this first slide is showing you the percent of students with disabilities scoring proficient or advanced on the forward ELA exam last year. I have included the state average as well as the county average and we are
007second highest in the county with 40.9% of our students falling in the proficient or advanced range. This last slide then is showing you those same results for math and um again extremely proud of our um students and our staff. So, we are by far the highest in the county with 52.2% of our students with disabilities falling in the proficient or advanced range. Um, and again, well above the state average as well. So, that really concludes my presentation. If anyone has any questions, I'd be happy to answer them. Thank you. I believe it's probably like a mid elementary where we're probably starting that and um we definitely could increase the consistency of that program But um I think that would be about the age level where they'd be able to utilize that effectively and always under
008the supervision of an adult as well. Definitely. Um I brought my just so I can double check the data on that. It is Um so proficiency of students grade um through through eight on the forward exam as far Um I would say this year it's been a little bit of both. So if parents have requested certainly we're required to honor those requests and we work with um parents but also based on our interventions and data you know we've had some situations where it warranted further conversation and then considering an evaluation. So it's happened both ways. I would say as a school psychologist in my career I've experienced that but I haven't experienced that this year. I don't believe so. I think it's just a sharing of the program outcomes. Thank you. Just take a note
009that we completed another successful year in the school district. Thank you to all of our teachers and staff administrator so thank you to our parents and volunteers who help them all along the way. contined. So Mike and I continue to be in constant contact. Thank you, Paul. pretty minimal in my uh report right now as Paul mentioned finishing up with Howard Swamico and they've been gracious throughout this entire process and so that's been wonderful with officially starting July 1st. So excited to uh get started on a full-time basis. Folks have been very gracious and and being able to jump into a number of different things and also being able to enjoy some of the year-end events. So, well, I got to watch our Bayport students graduate on Sunday and did not come to the graduation
010ceremony. Pictures and videos I saw were outstanding, but did get my first experience with scroll night and those types of activities. And so, uh, that was that was enjoyable and so something that I look forward to again at the end of next school year. We just met previously and we have a couple of things to discuss in the action. district finances are in really good shape. Uh biggest indicator would be our expenses. Um, last year we were running a a comparison of our budget of 83%. This year we're at 82%. So, we're right in line with where we typically are. Um, revenues are also running in right along where we would expect them to at this point. Um, everything's looking good as far as district finances go. We're getting close to the end of the
011year where we're going to be tying out year- end expenditures. Uh, after June, some expenditures become 25 26 for some get rolled back. So, we're going to have a little bit of both there through the summer. Uh, one big thing that we had that's going to be nice, which we'll give you more information on when we know more. But, um, the state has fulfilled an obligation for some extra funding for us. Uh, back in 2023, they had an act 12 additional allocation of funds that they were going to give us and they have started to started to share that with school districts. So that is not being subtracted from any other money we're getting. It's going to just be extra for us. So we'll let you know when we know more, but it we found
012out more about it yesterday. So it's very fluid right now. We're still getting more information, but it is going to be a win for the district. Um and then otherwise uh we will be discussing the budget, but that's coming further down the way. Thank you. Let's move on to the consent agenda item includes approval of the contract. So, oops. I item 726. Very good. Thanks, Paul. Appreciate this. And as Isaac mentioned, um, and and I think Tara mentioned as well, we talked a little bit in finance committee about this, but looking to preview what does the 2526 budget look like and and hoping the board's willing to take action to approve this preliminary budget knowing that this is one step in a multi-step process, but we wanted to highlight a few things. And so I
013I'll kind of kick it off and toss it to Isaac here a little bit, but wanted to run through what does this look like on multiple levels. So part of the role of the board is really understanding uh what does financial oversight for the board look like? And so there are a couple different tools with WASB, the schoolboard association in WBO, the school business official association that have laid out here are some monitoring tools. These are things that the board should know. And I think throughout this this process and this commitment, I think it's important that we have an education component um throughout this. you all are expected to know a lot in a very part-time role uh and that not everybody is licensed and so we want to make sure that we're providing as
014much context making sure we're answering as many questions and walking you throughout the process too so that you all are feeling comfortable as you're asked to take action on millions of dollars worth of decisions. So wanting to work through that. Well, they have five points that they really highlight and I've outlined those up here too. This is just really increasing that knowledge and there's items that you take care of on a monthly basis just like you did with the consent agenda or number four up there too. Um looking at the audited reviewed financial statements. That's something that later this year you take action after the audit is complete. Um and making sure you're seeing those numbers and approving that. The budget approval and tax levy adoption. We'll talk a little bit more about this, but
015this is in connection with the annual meeting and those uh structures that are in place that we get to throughout this budget process. So, those are five items that I really wanted to touch on of things that we should continue to work on as far as from our standpoint making sure we're sharing and providing good insight and good information and from your standpoint making sure that those are areas we can lean into and make sure we're learning um a little bit more about some of you will have greater interest in the financial aspects and some of you will have interest in other areas too. So, we want to make sure we hit all of those levels as well. Uh so as you saw in in your attachments and in the documents, you have the preliminary
016budget uh that was laid out uh that Isaac put together in this great format for us. Uh and so this is ultimately the details and the breakdown of approving this document and this laid out um in the manner it is. There are a number of projections estimates throughout this because it also is mid June and the 2527 bianium budget has not been settled. So that's a a lot of different factors in there. Uh and so this is really uh in the best guess of working with what are we hearing on the ground? What are some estimates that we can look into what are court decisions that are out there? A wide variety of political factors in most cases uh when we have uh those state budgets and the most obvious estimates uh the most obvious
017estimates on this work paper tend to be the uh italic numbers. So if you notice at the top residence is see more of once it gets further down. And then open enrollment numbers. Um that's those are projections we're still waiting to see. They tell us what we're going up for our local students of 325. They do not tell us that for open enrollment students. So you'll notice those are in italics because we're still working on those numbers. And anytime we're in a budget situation, this is always going to be a little bit of a guessing game. These next year we have a little more insight of where things are going and we get to work through those items. So just some headlines because as I talk about budget uh constraints and considerations here is looking
018at the state and waiting on the state uh to take action for our our state budget. If action is not and a budget is not adopted to those previously adopted budget areas continue. So that's something that we kind of work through. Uh and I know in conversations that uh we've had with local legislators too, having a budget by the end of the month was a big priority. Um and so that's something we will see how that works because I think we all know at times one person's wished is not necessarily what's going to happen um at a legislative level. And so negotiations have been going on and they were going on and then even as I updated these slides and these headlines, stuff changed. Uh and so when we look at this of going through
019the joint finance and having their listening sessions and really developing their budget, that's when we really amp things up. And then uh as they set some priorities and look at what are those elements to build into that state budget, then it continues to move throughout uh the process here. Uh and then this is where now we start to be is we're running into where now we're coming to an impass. And there's a number of different uh political factors and if you remember the last bianium budget there was some good faith discussions that I don't think went as everybody uh saw fit. So there's a little trepidation in this process and so that slowed down a number of things too. Um, and then this is another element that's getting factored into this too is as we
020continue through a political landscape and and political cycles here too is now this also becomes reelection uh talking points or discussions. And so while these are all things that are going on in in Madison and at the capital, they're items that are real for us. And through our conversations with legislators, they definitely understand that that's our reality and that we're in a situation that's somewhat unique of we're going to start planning when we don't actually know what's coming. And so they have we have championed that. They've heard us. They've understood that too. But I know there's also a lot of other uh areas that are going to be addressed throughout that. So looking at kind of the main talking points that uh as advocacy groups through WASB through SAA those types of organizations that we
021have uh throughout the state focused on public education reimbursement rate for special education that's been a big talking point and a big area of focus. Uh the thing that I I felt very strongly about with this ask is this impacts school districts throughout the state. When we talk about certain things like low revenue limits and adjusting some of those areas that impacts a handful of districts. the 325 per pupil increase. This is the one that was still kind of in the the Supreme Court and where those those elements were and that's now uh looks like that's going to be projected. But again, some of those unknown variables and then looking at the per pupil aid adjustments. Well, the 325 is is a great thing too. We'll focus on that in a second. The special ed
022categorical aid, this is something that we continue to look at. What are those reimbursement rates? you'll you'll see some things especially from the the governor about kind of a 90% threshold of looking at that. I think that's been scaled to some other folks of getting there uh through a 60% adoption. I don't know that from what I'm gathering that 60% is going to be a feasible option uh for folks but it's still something that we need to continue to look at. conversations I've also had about overidentifying. Well, even if you moved a reimbursement to 60%, overidentifying isn't going to be from a financial position in in the best interest of the organization. Not to mention, I don't think, as you heard with our special education report too, we're working to how do we continue to
023provide the services to help our students grow that way, not over identify. So that's been a discussion point that I think has been somewhat interesting. Um, and I've shared that perspective and the dollars and cents with legislators on that too. But these are things that we need to continue to look at. The 325, this was something that was beneficial where we knew uh where things stood. But I will just also highlight here our inflationary increases. Notice those for both 2324 and 2425 are higher than $325. So while having the $325 increase was a good and a good known thing. It also does not keep up with some of our inflationary costs. And so, as we talk through these and as we continue, especially in a couple years with our legislative efforts and advocacy, these are
024items that we'll continue to talk about in our education process and also being able to share that. And then this is if you've seen this chart before of where those those funds have been from an inflationary comparison from 20 uh and that building up to being over $3,000 behind where inflationary costs are. So again, the there's a lot of other elements that I don't want to get totally fixated on some of these things because I I found that they're not beneficial in all of our legislative conversations, but there are items we need to continue to highlight as we advocate for for proper and equitable funding for our public schools. So these are items that are connected with the budget and part of our overall budgeting process. And this timeline kind of walks you through is
025we'll get a a state aid estimate July 1 then and we'll come back in September with a preliminary budget update to to keep ahead of when we get to the annual meeting, the approval, the the tax levy adoption, making sure we're ahead of that and as we get more insight information, building that uh budget even even tighter on where that needs to be. Uh September 19th, third Friday and a membership count that impacts a number of things. Then October 15th is when we get our final uh general aid uh well not estimate, it's released at that point in time and that gets us ahead of our annual meeting and budget hearing and then ultimately the budget approval and tax levy uh certification. And so as we go on through this time period, we'll continue to
026monitor that 25 27 budget as well to make sure our numbers are as accurate as possible. So, with that amount of information and hopefully thoroughess, too, uh we'd open it up if there's any questions uh that you'd have. Otherwise, we'd be looking to approve that preliminary budget. And Isaac, I didn't even give you a chance, so I'm sorry. So, I just really appreciate as someone in education, they know how hard this is. And I just I really appreciate you bringing in kind of what is happening at that legislative level because I think it is so important to be advocates as well as board members of what can we do at those levels to bring the money that we need to education. So I just really appreciate you taking the time to include all of that
027because I I think it is really important and something I don't think I realized how important it was until the last that I've been teaching. So, I appreciate that extra effort. as far as what? Uh last year the increase for open enrollment was pretty much in line with the increase for residents. So, we estimated very conservatively only $200. I'd like to hope it's going to be closer to $300, but again, we're trying to be conservative at this point because we don't have that information, but they are trying to keep it in line with resident increase. So, ideally, we'd love to say $300 would be great. We just don't have that information yet, but should be as far as obviously open. How do other districts feel about reimbursement? I think you'd have very probably some mixed
028uh opinions on that because for some districts and while the calculation is different for some districts they're in a negative open enrollment situation and so I I don't know if from an advocacy standpoint and where some of those talking points would be and where you could kind of create a coalition around certain areas. I don't know that that's going to be one that would be um supported or supported beyond a number of folks. I know um when Paul and I met with Devon too and we talked a little bit, we explained just some of our numbers with open enrollment and talked about those areas. And so I think it's something that we continue to make sure we're telling our story and explaining what's going on here. Um and that increase has been documented. DPI has
029documented that increase throughout which led to that $200 that we looked at as well. Second, I construction, but we have a microphone. We're working to to to solidify that as well. So, all right. So, wanted to to follow up. We met uh with the building and grounds committee and just following up and wanting to share this information. One, because it's good information to share and two, it's kind of some fun stuff to share. Um, and so making sure that we're highlighting summer projects and wanting to give a chance to make sure we're educating uh the entire board on this and share some there's some neat things going on. And I think it's important too that folks know some of the projects that go on in the school in the summer. I think so often it's
030well school's out. Well, that's the time to get a lot of these things done. Uh so highlighting a number of those. So, partnerships, you're going to notice too with the KTE, a number of partnerships here that we've worked through. And um I'll I'll kind of stay at a high level and if we want to go into a little more detail, Isaac can jump in um with some of those additional details. But this summer, planning on the the uh playground um remodel, uh removing some of our items in the in the front of the building at the elementary school, too, and replacing those. again kind of a fun uh thing to uh share and highlight and a great partnership for us to be able to to improve that area and make a lot of kids happy
031hopefully on that too. So uh looking to our bathroom project we've talked about this a little bit and this is a partnership too with the Coler company, the KTE um and the district here of improving and renovating all of our restrooms uh throughout the building and that's started already. most of them are sealed off here on the second floor. And so that started today I believe um as that was all getting set up and then phase two of that will be um through the first floor and that'll be next summer. So pretty excited about that. A great opportunity. I think it also speaks to the durability of uh the the uh fixtures that we've had for a number of years. So a nice plug in there too. But I think that's also it's a great
032thing to to see and happy to be a part of this and again thank you to those partnerships for making that a reality. Uh the DLC room which I had to learn a little bit more about uh the room and kind of how that was structured uh that that our distance distance learning center. Okay, see we're getting there. Uh just looking at furniture and flooring again another partnership with the KTE. Uh there's fixed pieces in there. So, making sure that we have furniture solutions that fit the needs. And so, we're working through some of the the quotes that we received from a number of companies regarding that furniture purchase. And then new flooring will be going in to that space as well. So, a neat again nice uh partnership and a neat little renovation project
033that's uh going on. We've talked a little bit about Evanfield and some of the the recognition and uh a little bit different angle than what we heard about community use and I appreciate that, but also recognizing the community partnerships uh throughout this. And so I really took a different approach on this of wanting to make sure we talked about plaques, but let's bring that to life a little bit more and let's talk a little bit more about this project. So I really kind of focused this on honoring the past, celebrating in the moment, and building for the future. That was kind of my mindset on this of how do we make sure that we recognize folks that have been along with us for the journey while also making sure we're continuing to to build and
034not losing sight of these awesome facilities we have in the moment too and especially as we have kids doing great things in those spaces too of really making sure we highlight that as well. Uh and so we had a number of uh plaques that were were were put out and uh displayed for a previous project. And so as construction took place uh and the field adjusted there there's obviously a little bit of a difference of how do we continue to demonstrate respect respect and honor that support. So how do we kind of ha have having make making sure we honor the past and then building to the future. And so a number of those plaques um have have uh been removed from throughout the construction project. Well, how do we bring that spirit back and
035how do we make sure we recognize those folks that have been there uh from the ground up? And I'll use that in a pun in a construction update. Uh so we looked at some different ideas and Ryan's been working on this too uh with a with a company and just looking at what different solutions we we could have, what could that look like? Obviously, as you get a little bit more extensive, they also get a little bit more expensive. And so, uh, some of the the items that they've kind of outlined are here are possible solutions. We've scaled those in a little bit because I also am looking at this from a fiscal responsibility aspect of we don't want to put a recognition that's more than what what we've we've collected that way. And so
036what we ultimately have been working on them is some of the language as well, but looking at more kind of that option that's on the left side of the screen here, a little more attached to the building. Um, and they started to lay out some things and we're working on what does the what does the terminology here for me? I really want them to incorporate those kind of three pillars of how where did we start and then also building to the future. So what does that look like to make sure that these are rec recognition and these are just the the text on there is like the donor family this name. So it's not anything major than that way other than just kind of a layout but wanting to just get kind of a graphic
037design laid out of what we were thinking and just give you an update. Again my hope would be trying to find that. Uh, I've been in contact with Bray Architects too to see what they have from their photography from the previous projects too because I would love nothing more than to have it truly reflect the history and get folks aligned to which project they were a part of. So, that's my artsy idea. We will see if we can make that happen. Uh, but it's something that I think would be an awesome recognition for those folks that have been along uh for this entire journey and also honoring when they contributed to that portion. So, those are some of the updates that we wanted to provide and make sure that we touched on. And again, opening
038this up for questions uh that they may have. And Isaac, if there's anything you wish to add fire in there, too. Uh the only thing I'd like to remind is back on the first slide, um as far as the playground goes, we do have uh I'll say two phases on that as well. It's not two phases of the same project, but there are additional things that we're looking to do. KTA is going to fund additional money next year as well to continue to uh update the playground. Uh this structure will be done, but then next year we'd like to work on like the swings because they're getting older and like the soccer fields and maybe if we can add a few more small like single attachments to kind of spread out the playground and use
039the full extent of that mulch area. So, we'll see how far the money goes next year, but uh That would be kind of a phase two, not a continuation of this particular structure, but just making the playground as extensive and usable as possible. just apply. It's been a long time coming as our partners. Any other comments or questions? A question about the playground. Um, is that taking out the asphalt that's there right now? Is that going in the same place where the elementary playground is now? Yes, it's going over it's still in the mulch area. It's going over the same asphalt will still be there. Yes. So, this the asphalt will still be there. Uh, the asphalt is actually that bottom green part right there. That's that's actually supposed to be asphalt. Okay. But, um,
040the playground will go in the exact same structure. The intent was just to spread it out a little bit more. So the picture to the right with the top view kind of gives you a bit more of the perspective of trying to separate that structure just so that not everyone is in one spot all at the same time. The more we can kind of spread it out, hopefully that would make areas a little bit less congested. So that way everyone can have fun and not be tripping over each other. I do know I've shared this already at buildings and grounds, but I would just like to say again, I would love love love if we could have some spaces that could be for students with special needs. So, I would just like to continue to
041advocate for that so that all students could have accessibility out of the playground. So, just putting that plug in there again. We discussed this two more meetings ago to our capitalization policy. Certainly. So, as far as uh federal grants go, they are currently changing the threshold of what is considered property from 5,000 to 10,000 when you're audited. Uh they always take into effect the lower of those two thresholds. So the default federal would be 10 and then in our case we would be five. Uh this currently leads to more expensive audits, a lot more tracking and to be frank with the rate that inflation's going you're starting to track things that are considered more disposable like computers. They're not expected to last 10 years. You're not expecting your your furniture to last 10 years in
042some cases. So, by moving that threshold, we're kind of in line with inflation. We're in line with federal audit uh perspectives there. And then also, uh my my perspective and the memberships I'm a part of. Um Wasow is advocating making that move. Um and then also, as you know, I'm a CPA, so I'm a part of CPA memberships as well. They're advocating that move as well. through the WICPA to start tracking that. So that's just kind of the rate everyone's going. We're at the front of this trend because I wanted to jump on this, but uh districts will eventually be following up and doing the same thing. We're just one of the first ones to make this. Perfect. So, this is something that uh well, at least four of the five of you have heard
043from I think the first time you met me uh back in last year uh through the interview process was just outlining what does a a calendar of board activities, board meetings, what does that content look like? Making sure that we're having a predictable roadmap for where we're going. So when we talk about different things like advocacy, we've made sure we've frontloaded some of that work. So we're ready uh for those types of conversations. I've also talked about um engaging with the community and what do community conversations look like of having some guided questions to connect with different stakeholder groups to be able to make sure that we're meeting the needs of the community and we're targeting some of that. I think it's important for folks to know the work that's going on in the schoolhouse
044and I don't think folks realize always what great things are taking place when we say what our our elementary kids are shadowing some of our AP kids and you explain that and hear those presentations that's something I know because I got to go visit during that time other folks don't know that it's engaging that what else are we needing uh to do from a higher ed perspective from a workforce perspective what needs do they see that we can help um support with our students and then also connecting with our faculty and staff and our students and then again making Legislative advocacy is something that we continue to be a part of and not just when it comes to a budget timeline. So, I've attempted to outline some of those areas. And this is really, I
045think, to me, a two-step process of giving kind of here's some things on paper. Let's look at what's going to work for the board. Let's outline a number of those areas. And obviously, we have our traditional action items that we need to take place, whether that's, you know, approving the academic standards in in July, those types of things. Uh but we also how do we start to build in some of those areas so that we're better sharing what's going on in the school from the boardroom to the classroom. How do we continue to share that out? And then also how are we engaging our stakeholders through items like community conversations? And then finally, the more logistical item was making our committee meetings a little more consistent and a little more timely on when we're we're
046seeing items, when we're able to respond to questions, what we're bringing uh to the board, making sure that we're aligned uh with those areas. So, I see this truly as a working document throughout the year, but we needed to start somewhere and we need to, I think, iron out what are some of those items in a draft form um and be as close and consistent to that as we can uh moving forward. So, that would be a recommendation I would have. Obviously, it's the board's meetings. Uh but I want to make sure that we're prepared as an organization to meet expectations, share timely information, uh and continue to advocate for our students in our school. question of this calendar. I think you can reach out to Mike or myself and Incorporate those. I think it's
047fantastic. The only thing that came to mind immediately was just maybe we add a column for um the villager because it's something that we've always discussed. Our meeting minutes are always in there, but is there something else? And Mike, you and I. So, I'm sure it's in your plan somewhere. I just didn't if that's the community conversation piece or the broadcast communication is reflected with that. And so, you'll see that the deadlines for those uh for the villagers are mapped out um on that as well. So, you'll see like the July 25th, that's when we would have to get that. That was so confusing to me. I was like, but I thought the meeting was October 27th. I apologize for the confusion. Okay, so we did talk about it. You're way ahead of me. Thank
048you. Got it. Yes. So, this is in previous experiences. This has been something that the board has owned with help from uh the folks in our office and so that was submitted each month. Uh one of our board members takes that and I think that's been powerful to share with that. It also is a nice collaboration opportunity for us to learn and we have folks just like on this board that are going to be interested in different things and I think it's uh if you can put a little passion with that um that would be I think the ultimate goal with that and I'm happy to help and assist through that process. But I do It is I've seen it be a wonderful tool where the board is fully connecting with the community and the
049constit constituents that you represent. Correct. Yes. I felt that was an appropriate time one to not ask uh until we've had time to process this but also it's another good introduction opportunity for for me in this transition just so we can two months and then we'll figure out the rest. Yeah. And I I put down some items I would suggest to because again There's items like the July 9th workshop that we're going to talk about here in a minute. It's important for folks to know that you all are doing that work too. And so that's I just put down some suggested topics and and Paul to go to your earlier question that's it's laid out on the calendar. I didn't find the dates for the following year. I think so too. It will be the
050part that will get for the student to the board. Is that Yeah. So th this this was something Yes. I I thought what a great way to highlight our our our outgoing student rep too is give them a chance to just showcase some of what they've learned um through that and just highlighting their legacy a little bit. And I thought what a what a cool opportunity for them to they've been engaged in so many of these things. What have they learned? How has this helped them? And just kind of a nice send off. I I know they might not appreciate a little writing, but we'll help them as well. So, um quick question. Would you envision in the committee's meeting section um I know I I think I've shared with some just the policies now
051that I am head of the policy there are ones that need to be done like the standards are always at that time is that where you would envision kind of the department people putting in like hey in July policy needs to discuss these policies or or what was your and if you don't have a vision for that section that's okay too but when you were thinking committee meetings is it just when they meet essentially that I would love to get there, Heather. I think it's right now. When are we going to meet? I think that would be a good first step on that, but I think if there's things we identify as opportunities that way of mapping out some of those Okay. Because I have another document, but it would really make sense just to
052have it all in one spot if like if that was possible. So, okay. that shapes our I would think waiting until after that just and looking at right now to the end of June throw the fourth of July in I don't know when if there's any urgent committee meetings that that might also give us some insight of what do we want um the the board partnership the committee structure what do you all want that to look like after you've been able to kind of dive in the weeds and have some probably some pretty good conversations around those types of topics policies I'll put that on my And if I could just throw in one small bit of input there, uh, as far as finance goes, um, just for a heads up so you're aware, um,
053typically we get our bank statements around the 5th or the 6th, depending on weekends. So, just as far as that goes, as far as getting you guys stuff as quickly as possible, the fifth or the sixth around that is typically the soonest I would get it. And then I would need a day or two to actually enter everything from the bank statement that was unknown transactions. So, just Just so you're aware as far as timelines go. Yeah. So, I had a chance to meet with Cheryl and Kelly, the two facilitators that will be joining uh us in July uh a couple weeks ago, and able to just kind of give them some insight and uh you know, how my experiences have been with the with the board and some of the goals that you all
054have identified with me coming out of our one-on-one conversations. And so, uh I added I got this this morning just with kind of a map of what uh they are planning on utilizing for that day. And so we've seen the more detailed uh full like proposal retreat outline. This is more of the content that they've shared of making sure that they were uh updating those items meeting uh the needs of what you all had spoken to me that you would be looking for um in this type of work as well. And I think it does a really nice job of just highlighting a lot of different areas just from communication style to the role of the board to the relationship with the superintendent talking about leadership engaging the community. We've talked about a number of
055these areas which I really appreciate. Uh and I was able to kind of walk them through with some of the goals that I believed we had. uh and and I think they've done a nice job of incorporating that as well as giving a great overview of good governance and what do you all want to see as a team and as a board and then my logistical question off of that too is that is also the date that we are set to have a regular board meeting and if we were planning to just maintain our normal board meeting knowing it'll probably be about an hour after you've spent all day together on that retreat. But I do think we would likely have some business, but probably a lighter meeting for that time. time. So, like I
056think that makes sense. Would you foresee any actionable items needing to come out from the the standards? I I think for me it would probably be a number of consent agenda items. Um I I anticipate we'll have some hiring recommendations uh that will need to be approved there. But I also think I think through our conversations too, if we can get to a spot where a lot of those hiring recommendations become items on the consent agenda, we can do that. How can we make And I I think to to that point too that might also it gives us a more I feel we may rush through at 8 o'clock to get to the next part of that if there was an item that needed a little more attention to. So I I more just wanted
057to throw it out there. It does not matter to me. I will be at uh both or either. And so I just wanted to make sure that uh I kind of threw that out there to you just as something of keeping that in mind. It's all one day. Yeah. So, where is the retreat? Are you going to be here? Okay. And then you Yes, we are scheduled to start at 8 o'clock, but I will confirm once I have a full agenda with All right. Next session responsibility. Is there a motion? So none. All those in favor say I. I. Okay.